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HomeMy WebLinkAbout1973-06-19 Min - Board JUNE 19, 1973 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by Roy Waters at 7: 30 p. m. in the conference room. ROLL CALL: H. Loehr, present; R. Anderson, present; N. Stone, absent; D. Anderson, present; R. Waters, present. GUESTS PRESENT: Jeanne Sollen, John Saibini, Frank Giovannoni, ,,.., Mrs. H. Loehr, Sue Kraj ewski. EMPLOYEES PRESENT: Paulus, Kinzie, Krajewski. MINUTES OF JUNE 5, 1973, AND JUNE 8, 1973 The President asked if there were any corrections, additions, or omissions to the Minutes of the Regular meeting of June 5, and the Special meeting of June 8, 1973. They were approved as read. BILLS FOR BOARDS APPROVAL After studying the bills , it was moved by Director Loehr and seconded by Director R. Anderson that the bills be paid. All aye; motion carried. SIERRA PACIFIC POLE/LEASE Tom Paulus presented the latest figures on the poll regarding the Sierra Pacific lease proposal versus the PUD study. There were 287 votes in favor of becoming custom rs of Sierra Pacific and 282 votes in favor of the study. 64 votes were both marked "yes" or "no' The total votes in were 633. With this information, it was moved by Director Loehr that Resolution 7314 be adopted. Director R. Anderson expressed his feelings that he was very disappointed with the returns of the votes. He thought the people would give the Board some kind of indication as to what they want instead of being fifty-fifty. With this kind of result, Director R. Anderson felt the people were saying to use the Directors own discretion. Rex Anderson also stated that at this time he was changing his stand on the lease. He was in the past going on the assumption that the majority ofthe people truly wanted the Board to accept the lease from Sierra Pacific. President Roy Waters announced that he would relinquish his chair over to the Vice- President, Rex Anderson, to second the motion. The motion was seconded by Director Waters to accept Resolution 7314. ROLL CALL: H. Loehr, aye; D. Anderson, no; R. Waters, aye; N. Stone, absent; R. Anderson, no. D. Anderson asked to examine the District from a financial stand point. He commented that management should determine what firm might be suited for this study. Some financial consultant rather than an engineering AOMM' consultant. Mr. Saibini from Sierra Pacific was asked what the position was between the district and Sierra Pacific now. He replied that there was no deal at all. They had no alternative but to withdraw the proposal. He stated that if at another time they wished to have another proposal submitted, they would do so. EMPLOYEE BENEFITS - RESOLUTION 7315 Resolution 7315 was presented which states that to compensate the employees for not allowing the accumulation of payable sick leave on Page 124 Employee Benefits . . . continued -2- June 19, 1973 termination, the District will pay 85% of the Group Insurance Plan rather than the present 60%. The Retirement Plan will be paid in full by the District as opposed to the present 50%. The maximum accumulation of vacation days will be thirty and sick leave will be allowed to accumulate as of the date on the resolution for payment. The proposal was agreed with by John Stralla, union representative. It was moved by Director Loehr and seconded by Director D. Anderson that Resolution 7315 be adopted. ROLL CALL: H. Loehr, aye; D. Anderson, aye; N. Stone, absent; R. Anderson, aye; R. Wa.tersaye. WATER RATE REVISION The Directors felt the study was good but the method used to apply the rates (by lot size) was unfair. Director D. Anderson felt that in the urban area it may be the accepted practice, but Truckee is more rural than urban. Just because a person has a large lot doesn' t necessarily mean he uses more water than a person with a small lot. Basically, the Directors liked the idea and wanted more research put into the study and presented at the meeting of July 3 when Director Stone could be present. TELEMETERING INSTALLATION Tom Paulus asked if the telemetering system could be installed in the office for every pump and tank the District operates. This would save having personnel check the system twice a day for pressure, malfunctions, etc. This also has to be done on Sundays which is double time for the employee. Mr. Paulus calculated that the District is now paying $4,000 per year to have the pumps and tanks checked manually. The price of the telemetry system would almost pay for itself the first year of operation. The system will cost approximately $6,000 to install. Director Loehr thought this was a good idea and asked that a minute order be issued to management to give them the go-ahead. All directors agreed with Director Loehr. LAKEWORLD CONTRACT/CONSTRUCTION Tom Paulus contacted Jack Pearse from Lakeworld and asked for a future meeting concerning the money Lakeworld is paying the District of $35 per lot. The original amount of $8,000 per mile for single phase line is now closer to $11,000. We would like to re-negotiate this portion of the contract some time before the start of the next construction season. Lakeworld was in agreement with the meeting. MANAGERS REPORT The pole problem is improving with three recent shipments arriving. The cost of each pole has gone up approximately 75% than last year. Southside well is down 300 feet. We followed Dr. Sharp' s recom- mendation to go another 100 feet. Mr. Andregg was in and has spoke with the Manager. He is the developer and engineer at Deerfield. He would like to construct a service station which is near one of our wells and a motel approximately 2,000 feet away. He has agreed to pay for the power line relocation and will pay for approximately 150 feet of the East line from the new well. He is going to put in a 150 unit motel and may require a ten-inch line for adequate fire protection. He will have to pay $75 per unit for storage and improvements to the system, which would almost pay for the ten-inch line. Nothing has been agreed to as yet. Page 125 Managers Report . . , continued -3- June 19, 1973 The Ponderosa Palisades South water contract has not been amended or altered. Ranchette Development has agreed to pay the 8k% interest on the three-part payment. We received the first payment already. He will probably have the bond ready in thirty days. We have received a letter from Don Kienlen who received inquiries from the State Water Resources Control Board regarding the Donner Lake intake. Lakeworld did not request the permit. We are going to take this system over when it is accepted and completed. We will not be involved with this until we have taken over the system. The 3.48 acres on the Brockway Shortcut will need a lot split which will necessiatate going before the Nevada County Planning department. Dan Cook is handling this . The matter should be taken care of before the opening of bids on July 17. Advertisements have been placed in the Sacramento Bee, the Reno paper, and two local papers. We have received a news letter from CMUA which states the Bureau of Reclamation has increased their power costs 50% over the previous year. Power increases are effecting everyone. We have received a letter from Martin McDonough suggesting we fight the 14. 8% rate increase requested by Sierra Pacific to the FPC. The directors were not sure anything would be gained by going to Washington as the trip and fees involved are costly. Tom Paulus was instructed to contact Mr. McDonough by telephone and find out on what basis he thinks we can fight the increase, and what our chances would be of winning. The map for the trailer park on West River has been completed and turned over to the developer in Sacramento. We should be expecting ,..� a request from the County for a road easement, Roy Waters reported that he met with the Fire District last, week. They proposed taking care of the hydrants in the District which includes the maintanence using their labor and our materials . The original proposal was that we would sell our inventory to the Fire District. Mr. Waters suggested retaining the inventory and let the Fire District have the necessary materials. The Board will act on this another night after the Fire District has made another offer. n IM �."' .4% X. _t. it d% is There being no further business to come before the Board, it was moved by Director Loehr and seconded by Director R. Anderson that the meeting be adjourned. All aye; motion carried. The regular meeting was adjourned .by the President, Roy Waters, at 9: 15 p. m. BY: ROY WAT R , S I NT OF THE BOARD MERRILYN KUNZIE, 511PECORDING S ETARY Page 126 STATEMENT OF GENERAL FUND Bank Balance - 6-5-73 82,870.49 Deposits 43,533. 34 Approved Billings 14,744. 67 IBEW 76. 00 Sierra Pacific 37,336.67 Sierra Pacific (13,535.50) Adjustments (61.51) S502560. 33) PAYROLL 6-15-73 OT GROSS NET r Paulus 697.43 479.26 Reynolds 44. 91 696.61 490.53 Grow 41.57 660. 02 481.49 Lopez 4. 99 656 .69 491.20 Silva 26 .82 656. 02 483.40 Kra j ewski 575 . 00 432. 31 Straub 41.63 541. 04 361.64 Morgan 440. 88 320.48 Connell 389.84 289.63 Craig 327. 36 256. 05 Kinzie 295 .43 235 .50 Kirchner 249. 92 196. 10 Ulicki 152. 00 141.59 Paulus 127.68 108. 13 (4, 767. 31) 159.92 62465. 92 Bank Balance 6-19-73 71,076. 19 BILLS FOR BOARDS APPROVAL ., Atlantic Richfield 256. 31 Alpha Hardware 10. 33 CMUA dues 150. 00 C. & G. Vacuum Repair hose 38. 33 Cook Associates 21118.91 George Cattan pension 258. 75 Directors 450. 00 Paul Chamberlain 100. 00 Noble Murray appraiser, Beavers ' case 175 . 00 Fred' s Arco 61. 07 Sunrise Lab water tests 10. 00 O'Hair Supply 291. 02 Yates Body Shop rental Ford 298. 88 Walt' s Gulf Service 3. 00 Ingo Nikoley elec. engineering 90. 00 State Comp. Ins. Fund 560. 69 Ray Wiser, M.D. employee physical 10. 00 Martin McDonough 874. 87 Tahoe World land advertising 5.63 Reno Newspapers land advertising 6.50 T & S Construction Donner Creek Crossing 12 ,215. 00 Sacramento Utilities water invoice 179. 80 Safety Equipment Co. 11. 93 Standard Oil Company 11. 66 Zellerbach Paper Company 9. 31 Truckee Hardware 380. 12 Teichert Aggregates 31. 12 Gordon Huber Company copy machine 30.48 Pacific Telephone telemetering 12.60 Oroville Truck backhoe lease and parts 842. 04 (199493. 35) Balance after payment of above 512 582. 84 Page 127 RESOLUTION 7314 of the JRUCKEE-DONNER PUBLIC UTILITY DISTRICT AMENDING RESOLUTION 7306 CONDITIONALLY APPROVING PROPOSED AGREEMENT AND LEASE SIERRA PACIFIC OF THE DISTRICT' S ELECTRICAL FACILITIES WHEREAS, Truckee-Donner Public Utility District, (hereinafter referred to as "District," is a body politic and duly organized public utility district, under and pursuant to the laws of the State of California, including California Public Utility District Act, Section 15501 and following of the California Public Utilities Code, and WHEREAS, said "District" as a part of its utility services, owns, maintains and operated facilities for the trans- mission, distribution, and sale of electrical energy, and WHEREAS, Section 16431 of said Public Utilities Code hereinabove referred to, authorizes among other things the lease or disposal of District real and personal property, when in the judgment of the Board it is for the best interests of the District so to do; and WHEREAS, the Board of Directors of the District, have concluded, after study and for reasons more fully set forth in the recitals of a proposed Agreement and Lease submitted to said District by the Sierra Pacific Power Company, that it is in the best interests of said District to accept said proposal and to lease its electrical utility facilities to Sierra Pacific Power Company in substantial comformity with the terms of that certain Agreement and Lease with Sierra Pacific Power Company, together with a memorandum of understanding or modifi- cation thereto. Subject, however, to compliance with the conditions precedent set forth in said proposed Agreement and Lease, including without limitation the submission of said proposal and Agreement and Lease thereunder to approval by the electors of the "District" . NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows: Section 1. That the Board of Directors determine that it is for the best interests of the District to accept the proposal made by and enter into the Agreement and Lease with Sierra Pacific Power Company, as shown in copy thereof attached hereto, marked Exhibit "A" , including the memorandum of under- standing or modification thereto; Section 2 . That in accordance with one of the condi- tions precedent, a special election shall be held in said District, within one hundred twenty days time and in the manner allowed by law, to submit to the qualified electors of the District the question as to whether or not said District should accept said proposal and enter into said Agreement and Lease with Sierra Pacific Power Company. Page 128 Resolution 7314 . . . . . continued Section 3. That the staff and officers of the District, including District legal counsel, are authorized and directed to take all actions necessary or appropriate to effect and finalize said Agreement and Lease, and to effectuate the provisions of this Resolution. Section 4. That if any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. Passed and adopted at a regular meeting of the Board of Directors of said District this day of , 19732 by the following vote: AYES: H. Loehr , R. Waters NOES: D. Anderson , R. Anderson , ABSENT: N. Stone , , • TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: ROY WATERS, PRESIDENT OF THE BOARD ATTEST: z CLERK THEREOF s. Page 128-A RESOLUTION 7315 of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AMENDING RESOLUTION 7310 EMPLOYEE AGREEMENT NOW THEREFORE BE IT RESOLVED, by the Board of Directors of the Truckee-Donner Public Utility District that Resolution 7315 will amend Resolution 7310 under the following titles : Currently States: TITLE 12 - SICK LEAVE 12 .5 Employees who leave their employment with the District -either by retirement or termination shall receive compensation for all sick leave, except, however, that an employee has volun- tarily terminates his employment with the District must give the District two (2) weeks notice of such voluntary termir&ion in order to receive compensation for accumulated sick leave. TITLE 20 - EMPLOYEE BENEFITS 20. 1 While this Resolution is in effect, the District will not change or discontinue the Group Insurance Program. The District shall pay sixty percent (60%) of the premiums for insurance coverage for employees and dependents. f 20. 3 While this Resolution is in effect, the District will not change or discontinue the Retirement Plan. The District will pay fifty percent (50%) of the cost of the Retirement Plan. Amendments: TITLE 12 - SICK LEAVE 12.5 Employees who terminate due to retirement, dismissal, or voluntary termination shall be compensated for all unused sick leave accrued as of June 19, 1973 providing a minimum of two (2) weeks notice is given. TITLE 9 - VACATION 9. 7 The maximum vacation accrued will be thirty (30) days. TITLE 20 - EMPLOYEE BENEFITS 20 A While this Resolution is in effect, the District will not ,...., change or discontinue the Group Insurance Program. The District shall pay eighty five percent (85%) of the premiums for insurance coverage for employees and dependents. 20. 3 While this Resolution is in effect, the District will not change or discontinue the Retirement Plan. The District will pay one hundred percent (100%) of the cost of the Retirement Plan. Page 129 Resolution 7315 . . . continued Employee Agreement Passed and adopted at a regular meeting of the Board of Directors of said District this 19th day of June 1973) by the following roll call vote: AYES: H. Loehr , D_ Anderson , R. Anderson , R. Waters., - NOES: , 3 ABSENT: N. Stone , , • TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY:-- ROY /WATFIRS, PRESIDENT OF THE BOARD ATTEST: CLERK THEREOF i 4 i Page 129-A