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HomeMy WebLinkAbout1974-01-02 Min - Board JANUARY 2 , 1974 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by President Roy Waters at 7 : 30 p.m. in the conference room. ROLL CALL: J. Craig, present; D.Anderson, present; P. Sutton, present; R. Anderson, present ; R. Waters , present. GUESTS PRESENT: Pete Heinrich, Tony Roegiers. ,�. EMPLOYEES PRESENT: Paulus , Kinzie, Silva. MINUTES OF DECEMBER 18, 1973 The president asked if there were any additions , corrections , or omissions to the minutes of December 18 , 1973. Director Craig asked that on page two, fourth paragraph, an additional sentence stating Director Craig asked Mr. Stone who it was that made the engineer' s estimate. Mr. Stone ' s answer was the then manager, George Cattan did this . Director Sutton asked that on page three, under manager ' s report , the sentence starting with, "Part of the reason. . . " show a clarification that this was the manager' s opinion and not the opinion of the Board or any other source. Also, on the top of page four, first line of that page, "firm so that she may. . . " be changed to " . . . firm so that the board may. . ." She also desired a deletion of the phrase "or just or the month of December" in that same paragraph as she did not remember saying this. On page four, the paragraph starting with "We have had an interested. . . " The last sentence of that paragraph should start with "One of the directors . . . " rather than "The directors . . . " With these corrections, additions , and omissions, it was moved by Director R. Anderson and seconded by Director D. Anderson that the minutes be approved as corrected. All aye; motion carried. BILLS FOR BOARD' S APPROVAL After questioning many of the bills , it was moved by Director Sutton and seconded by Director R. Anderson that the bills be paid. All aye; motion carried. On the list of bills to be paid, there were two items that exceeded the $2 , 000 bid amount g shin moma r GASOLINE AND OIL BIDS - 1974 We received only one bid, which was from Atlantic Richfield Company. Sat The price of regular gasoline was 34. 5� per gallon and heating oil protr4b• was 29. 4� a gallont This bid or contract can be discontinued upon msrW thirty days written notice from either party. We received letters from Union 76 and Standard Oil Company stating at this time they were not in the position to make an offer and asked to be kept on the bidding list. It was moved by Director R. Anderson and seconded by Director Sutton that the Arco bid be accepted. All aye; motion carried. RESOLUTION 7401-P.U. C. EXAMINER RECOMMENDATION This resolution formally requests the Public Utilities Commission to submit names and addresses of expert examiners as outlined in Section 16606 of the California Government Code . Director D. Anderson and R. Anderson thought this study could be incorporated into the proposals previously discussed by the Board. They thought by doing this , it would save duplication and the money spent. It was Waved by Director Sutton and seconded by Director Craig that Resolution 7401 be adopted. ROLL CALL: J. Craig , aye ; D. Anderson, no; P. Sutton, aye; R. Anderson, no; R. Waters, aye. Motion carried. Page 1 JONES-RICH CLAIM Page Two January 2 , 1974 Due to litigation on this subject, the matter was tabled and will be discussed in executive session. WEST RIVER STREET ASSESSMENT A map showing the proposed waterline to the West River area was presented as prepared by Cook Associates . Dan Cook has figured the amount of each assessment to the various property owners. Sea A ftom s wT Petitions will be mailed following Dan Cook' s review of the assess- ments. It was decided that Dan Cook would be present at the next meeting so that the directors could ask questions of him on assessment proceedings. MANAGER' S REPORT Manager proposes hiring an additional meter reader. We originally mailed our customers a notice requesting that they shovel a path to their meter. We have not had an eager response to this request. The time involved to do this work will tie up our present reader. To compensate for this added workload, it has become necessary to employ another meter reader. It may also be necessary to buy a new vehicle for the new employee. The directors were in favor of such a move ; however, they wanted a local resident hired. They did not want any discrimination showed. . . the meter reader could also be a female. The starting salary for a meter reader is $4. 05 per hour. Ron Reynolds , one of our lineman, was involved in an accident Sunday evening. The driver that hit him ran the stop sign and was cited. It will cost about $350 to have the vehicle reps-Led. Mr. Reynolds was not injured, but suffered bruises . The Northside well is down 850 feet and looks favorable. Dr. Sharp, our geologist for this project , feels very confident that we will get the minimum 500 gpm from this well. Regarding the geological study that is being done by Dr. Sharp, it is about 35 percent com- pleted. Manager would like to have auditors , Alexander Grant & Company, do the biggest share of our accounting since manager has not had the time to do all of it. The cost for this would be approximately $500 per month. It would cost about $1, 000 per month plus benefits if we were to hire a full-time accountant. Director Waters thought we should definitely have the auditors up to help with the end-of-the- year bookkeeping. After that, the directors would like to know what the cost would be to have them help each month and what would be necessary to carry this out. Director Sutton wanted to know what responsibility they would take for the bookkeeping. It was decided to have the auditors help Mr. Paulus with the year-end work and then have one member of the accounting firm present at one of the following meetings so that questions could be asked of him. Mr. Paulus asked for a -clarification of the words "to attend" in Ordinance 73-01 which provides for the compensation to the directors . It now states a director will be compensated $50 per "attendance" of each meeting. On several occasions , a director has arrived late or left early from the meeting. After many opinions were given on the subject, it was decided that the manager should discuss the change of wording on this ordinance with Paul Chamberlain. Mr. Chamberlain would then report back to the Board with his recommendation. Mr. Paulus has figures on the Tahoe Donner electric contract. The district' s cost on power line installation is $157 , 365 to date . The present power lines will serve approximately 1 ,685 of the total 5 , 989 lots or 28 percent of the total project. The present cost per lot is $93. 39 . The construction of the Tahoe Donner substation is not included in the cost. Director Sutton thought that this cost should be included. Director Craig noted that there were errors made in the construction of the Tahoe Donner distribution lines and that the lines should be inspected by a registered electrical engineer. Discussion Page Two Manager' s Report . . . continued Page Three January 2 , 1974 seq. ensued. . . It was decided to have Mr. Paulus contact various electricAtN . engineers for their consulting services . Martin McDonough' s recom-V%RPJV% mendation on the electric contract was also requested. Mr. Paulus has still not heard from Mr. Chamberlain on the vehicle and land sale, George Cattan' s sick leave and vacation, and the Prosser Lakeview Estates contract for electric service. The investi- gation of the signing of checks which was to be discussed between Mr. Chamberlain and our auditors is still pending. Mr. Paulus presented a letter from Dan Cook which gave Mr. Cook' s rate of depreciation for water department assets . It was decided that Mr. Paulus would contact the other public utility districts in the area to find out what their depreciation rate is . Also , the directors wanted to know what guidelines are set out by the Internal Revenue Service for public utilities. We have not noticed much of an effect on the power use reduction but it is still too early to tell. From January to November of this year the growth was 16% up from the previous year and the kilowatt hours sold was up 150 , so there is a minor reduction even prior to the power-reduction mailers were mailed out. There being no further business to come before the Board, it was moved by Director R. Anderson and seconded by Director D. Anderson that the meeting be adjourned. All aye ; motion carried. The secretary was excused while the board remained for an executive session. Following the executive session, the meeting was reconvened. It was moved by Director R. Anderson that the damage claim in the amount of $215 , 000 from Adele Jones and Arthur Rich be rejected. Director Sutton sec- onded his motion on the basis that by doing this , it would expodite the suit, as she thought it should be settled in court. ROLL CALL: John Craig, abstain, the action occured before he was on the board "— and has mixed feelings ; D. Anderson, abstain, possible conflict of interest as he represents the developer from an engineering standpoint on the Truckee Mobile Home Park; P. Sutton, aye ; R. Anderson, aye ; R. Waters , aye. So moved. The regular meeting was then adjourned at 1: 05 a.m. In executive session, the board also decided to write various attorneys (local) for possible retention. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: ROY WATERS, E DENT OF THE BOARD MERRILYN—KINITE3, RECORDING S C R TARY Page THree AMENDMENTS TO MINUTES OF JANUARY 2, 1974: CORRECTIONS: Page two, paragraph four, "The Directors were in favor of such a move; however, they wanted the vacancy advertised in the local paper," rather than ". . ,however, they wanted a local resident hired." ADDITIONS: Page one, section "Gasoline and Oil Bids - 1974" --- "The price o -regular gasoline was 34.5� per gallon and heating oil was 29.4� a gallon plus tax." Page three, first paragraph, first sentence, "It was decided to have Mr. Paulus contact various professional societies for names and addresses of electrical engineers for their consulting services. There was discussion of correcting the statment under Bills for Board's Approval "On the list of bills to be paid, there were two items that exceeded the $2,000 bid amount." However, Mr. Paulus informed the directors that there were actually only two bills that exceeded the $2,000 amount, RTE Company and Johnston Pump. The other three items that showed on the list were two or three invoices combined to show one amount to that company. In future practices, the breakdown will be reflected on the bills. The minutes will show this clarificion. OMISSIONS: Page two, section "West River Street Assessment"--- "Petitions will a mailed following Dan Cook's review of the assessments. Page Four RESOLUTION NO. 7401 of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT PUBLIC UTILITIES COMMISSION' S EXAMINATION �•—., WHEREAS, the Board of Directors of the Truckee-Donner Public Utility District at their meeting of January 2 , 1974 , desire the selection and certification of names and addresses of qualified experts by the California Public Utilities Commission for selection and employment , as speci- fied in Section 16606 , Items A through G of the California Government Code , Chapter 4, Article 7 . Passed and adopted by the Board of Directors of the Truckee-Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 2nd day of January , 1974, by the following roll call vote : AYES: J. Craig P. Sutton , R. Waters , NOES: R. Anderson D. Anderson , ABSENT: NONE , • TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: ROY T , PRESIDENT OF THE BOARD ATTEST: r. J ' aA �UA/L� CLERK THEREOF Page Five STATEMENT OF GENERAL FUND Bank Balance - 12-14- 73 60 ,912 . 12 Deposits 56 , 773 . 57 Approved Billings 29 , 742 . 60 Tom Paulus janitorial 60 . 00 Nevada County recording 21 . 85 Delta Lines 19 . 97 Book Club 6 . 84 Petty Cash 41 . 94 Sierra Pacific 489366 . 58 00-- Wycoff (140. 00) Graybar ( . 81) Directors 400 . 00 Chamberlain 100 . 00 (789618 . 97) PAYROLL 12-31- 73 DT OT STANDBY GROSS NET Silva 92 . 95 225 . 33 71 . 50 1054. 73 842 . 94 Lopez 53. 20 179 . 64 66 . 50 884. 54 693 . 05 Reynolds 99. 75 39. 92 791 . 37 642 . 28 Paulus 750 . 00 590 . 61 Grow 194. 61 726 . 61 596 . 13 Straub 23. 20 139. 20 672 . 80 524 . 01 Sharp 23. 44 521 . 54 383. 21 Connell 33. 21 404. 41 283. 31 Craig 5. 58 332 . 94 259 . 54 Kinzie 28 . 98 312 . 34 248 . 45 Kirchner 249 . 92 191 . 10 Rose 66 . 00 59 . 98 5 314. 61) 292 . 54 846 . 4 138 . 00 Bank Balance - 12-31- 73 33, 752 . 11 BILLS FOR BOARDS APPROVAL Brunning Division map copier 26 . 25 Cook Associates 41690 . 13- Calif. Assoc. of Emp. employee insurance 438 . 90 Pacific Telphone 250. 95 J. F. Rhodes meter seals 53. 11 RTE Company transformers 4 ,753. 35 Sangamo Electric electric meters 31246. 84 Pacific Telphone telemetering 25 . 20 Truckee Hdwe. & Rental 149 . 68 Murray Real Estate Appraisal 11080 . 00 Johnston Pump S. Side well 6 , 343. 80 NCR maint. agreement 140 . 30 National Notary Assoc. dues 10 . 00 Del Chemical cleaning chemicals 110 . 39 W. W. Grainger electric switch 8 . 24 Hap Warnke unload poles 150 . 00 Graybar electric invoice 969 . 67 General Electric Supply electric socket rings 57 . 75 Zep Manuf. Co . chemicals 97 . 70 Truckee Donner Disposal 22 . 50 U. S. Leasing mailing machine 25 . 26 Sun Printing forms , envelopes 227 . 32 Truckee Tahoe Lumber 73. 12 OWN- Wedco tfrs . , wire,cut-outs 41009 . 41 Tahoe Truckee Agency insurance , bonds 153 . 00 (279112 . 87) Bank Balance after payment of above 61639 . 24 i PageSix 1974 RESOLUTIONS NO. Description Page No. 7401 P.U. C. Examiner Recommendation 5 ORD. 74-01 Establishing Compensation to be Received by 48 Board of Directors ORD. 74-02 Curtailment of Electrical Energy 79 7402 Tahoe Donner Electrical Power Line Agreement 114 7403 Approving and Authorizing execution of S.P.P.Co . 121 Mutual Assistance Agreement 7404 Authorizing Preparation of Bid Specifications 130 for W. River Street Water Line 7404 - AMENDED - Resolution of Intention - West River 152 Street Assessment District 7405 Easement to Nevada County for Drainer Purposes 131 TABLED 7406 Authorizing Execution of Southern Pacific Easement 153