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HomeMy WebLinkAbout1974-03-05 Min - Board MARCH S , 1974 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the president at 7 : 30 p.m. in the conference room. ROLL CALL: J. Craig, present; D. Anderson, present; P. Sutton, present; R. Anderson, present ; R. Waters, present. EMPLOYEES PRESENT: Kinzie , Krajewski GUESTS PRESENT: George Gardai , Earl Haggedorn, and Joe Joynt XSEF. ADIEMOMEM75 MINUTES OF FEBRUARY 19 AND FEBRUARY 26 , 1974 Director Sutton asked that on page two , middle of the first paragraph, under --H. HEIDRICK - TAHOE DONNER LINE CONSTRUCTION--be placed "Mr. Paulus" said he felt we should delay in the energizing of the Tahoe Donner substation. With this addition, it was moved by Director Sutton and seconded by Director D. Anderson that the amended minutes of February 19 and the minutes of February 26 be accepted. All aye ; motion carried. BILLS FOR BOARD' S APPROVAL Director Craig inquired as to how much per hour Mr. Beardsley is paid. Ken Krajewski thought that it was $15 per hour but was not positive . Mr. Beardsley is not on a monthly retainer. Director Craig questioned the $60 that is paid to Mr. Paulus for jani- torial services . He thought Mr. Paulus should be spending as much time as he can on the district . Director Craig could not understand ,..... how Mr. Paulus could be so busy to require accounting help and yet has time to do the janitorial services . Director R. Anderson spec- ulated that perhaps Mr. Paulus was having his daughter do the majority of the work in the office and then paying her the $60 . Mr. Waters said that Mr. Paulus does not do the janitorial work during office hours but early in the morning, after five on week-days , and then on week-ends he has his son and daughter help him. Director D. Anderson has his office in Tahoe City cleaned twice a week for $105 a week. Director Sutton wanted to discuss the janitorial services with Mr. Paulus when he returns . Director Sutton asked about the money paid to H. Rodrigues on a line extension refund. Ken Krajewski said that this was the first time we have had to refund money on a line extension under our present policy . As it is now, in subdivisions that the money is not allocated for line extensions , the individual lot owner or contractor has to pay all costs involved to extend the line to his property. If another customer comes on this extended line within the first five years after it is constructed, a fifty percent refund is made to the original applicant. From thereafter, each additional connection is shared accordingly with the applicants . It was moved by Director Craig and seconded by Director R. Anderson that the bills be paid. ROLL CALL: J. Craig, aye ; D. Anderson, aye ; P. Sutton, aye ; R. Anderson, aye; R. Waters , aye. COUNTY TREASURER' S SERVICES Director Sutton wanted to have the County Controller present at a board meeting to ask what services the County' s office could provide free of charge. Mrs . Sutton expressed concern that there is one officer that is*Secretary, Clerk, and Treasurer of the district . S6 t Am f IUDMENM Director Sutton understood the services to include computer bookkeep- ing similar to the Alexander Grant system recently proposed from them. She thought that these services would be free and there would be an audit fee under the county system. The County combines its total auditing obligations and puts it out to bid to an independent auditing firm. Page 1 - March 5 , 1974 Page 64 County Treasurer's Services . . . continued Director Sutton did not feel the ' check and balance ' exists in this district by having Mr. Paulus make the decision on how the money is spent and then also accounting for how the money was spent . Director Sutton used Mr. Cattan' s vacation and sick leave pay-off as an example . Mr. Krajewski asked if having Alexander Grant do the accounting would eliminate some of these problems since they would be doing the major- ity of the accounting. Director Sutton did not think we should have the accountant also doing the annual audit report. This also does not solve the problem of having a separate treasurer other than Mr. Paulus since she would not like to see Alexander Grant as the ..—� treasurer. When asked why she did not prefer to have Alexander Grant as treasurer, Director Sutton replied that she would like to get a new auditing firm. Director D. Anderson asked Mr. Joynt who was the treasurer of the Hospital Board of Directors. He said that the administrator was the clerk and treasurer of the hospital district . Roy Waters pointed out that a board member is the Sanitary District ' s treasurer. Director R. Anderson asked if we could get the information Director Sutton desires through correspondence without having a county repre- sentative present. If after corresponding with the county and the board finds they have additional Questions , Director R. Anderson proposed asking them to attend a meeting. A minute order was issued to the manager to ask the County Auditor to prepare either a written or personal proposal on the free county services . ATTORNEY APPOINTMENT AND FEES Roy Waters said that he was under the impression several meetings ago that the board had decided to appoint Joe Joynt as the district ' s attorney. However, there has since been a conflict between a few of the board members regarding this alleged decision. Mr. Joynt pointed out that there was no public record of the vote . Since there was no formal action taken at a meeting on Mr. Joynt ' s appointment, Director Sutton asked that it be formalized tonight. Director D. Anderson moved that Mr. Joynt officially be appointed as the attorney of the district. Seconded by R. Anderson and voted as follows : J. Craig, aye; D. Anderson, aye; P. Sutton, aye ; R. Anderson, aye; R. Waters , aye. Discussion on whether to retain Mr. Joynt on a monthly basis or pay him for the time he spends on legal work only was considered. Mr. Joynt felt a retainer is paid to guarantee the availability of representation which he said is guaranteed without paying a monthly retainer. Mr. Joynt proposed not charging mileage for driving to and from the office in Truckee from Tahoe City. He suggested setting a fee for attending meetings rather than the hourly rate , as a legal opinion maybe needed but it would not be the same as doing the research the next day. The "hard core" work would be charged at a hourly rate of $40. Mr. Joynt proposed being paid for attendance at the board meetings the same as the directors ($50) . Director Sutton thought that Mr. Joynt should attend all meetings for the next three months to become familiar with the business before the board. After this period, Mr. Joynt ' s attendance would be subject to agenda items . Mr. Joynt was instructed to make a proposal in writing prior to the next board meeting on his fees . Action was deferred until the next board meeting. Whichever way the board decides (retainer vs . hourly rate for work done) , the payment system would be on a six-month trial basis . NORTHSIDE WELL Superintendent Ken Krajewski reported that he and Dan Cook have had several meetings with Dart Resorts on the Northside well that is being dug under the supplemental water agreement . Dart Resorts is having difficulty obtaining materials for the 400 ,000 gallon water tank and the waterlines . They have proposed connecting the well when it is completed to the district' s water system. They would rent a 500 gallon per minute pump and install it in the well . Dart Page Two - March 5, 1974 Page 65 Northside Well . . . continued : feels that 750 gpm of water will take care of the water commitments through 1975 . The present well they have at the top of the ski lodge would take care of the upper half of the subdivision and the 500 gpm from the Northside well would maintain the lower half. We would still not be accepting any part of the water system in Tahoe Donner; they would continue operating and maintaining the system. Mr. Krajewski reported that Dan Cook did not feel having the 500 gpm going through our system would do any hari to the system. A letter from Dr. John Sharp reported that the 500 gpm looked guarantable. Mr. Krajewski proposed to Dart that any excess water developed from the Northside well over the 500 gpm would go into the district system for their use. At the present time , all proposals and counter- proposals are still in the bargaining stage. Dart needs another Letter of Understanding between us to satisfy the water needs in Tahoe Donner. When this is accomplished, a letter will have to be written to the Department of Real Estate stating water is available to supply Tahoe Donner. Director R. Anderson wanted to see a deadline date to how long before the Northside well will be completed as originally planned in the Supplemental Water Agreement. He felt that Dart may feel that there is no hurry in completing the original system since Tahoe Donner is being supplied water through the district ' s system. The board wanted a recommendation from Dan Cook in writing. Both Mr. McDonough and Joe Joynt will be contacted prior to any final action by the board. Under a time schedule prepared by Dart , review and approval of Dart ' s proposal is scheduled for March 26 . SUBSTATION TRANSFORMER The transformer that went out approximately one month ago has been removed from the substation and sent to the General Electric shop in Oakland. Prior to removing the transformer for examination, the General Electric representative thought the damage was only to one of the windings and could be repaired. However, upon extensive investi- gation, it was discovered that both the high and low voltage windings were out and the steel core of the transformer had melted from an arc at the top of the coils . It is impractical to repair the steel core of the transformer. The General Electric representative recom- mended that the transformer be scraped. Mr. Frank Beardsley went to the- G.E. shop and also examined the transformer to determine the extent and cause of the damage. He recommended that the transformer be junked. With this transformer out of service, the district has no back-up source at the Truckee Substation should the present transformer fail . Mr. Krajewski said there were two possibilities for obtaining a back-up source: combine the 1250 KVA transformer now in the PUD yard with the other 1250 KVA transformer presently at the Tahoe Donner Substation site and have them removed to the Truckee substation for back-up or borrow Sierra Pacific Power Company' s portable transformer in Reno which can be at the site within one hour of notification to S. P.P. Co. The Sierra Pacific transformer would not be located at the substation site, but would be in Reno and available on call for our use should any one of our present transformers fail . The cost to move the two 1250 KVA transformers to the Truckee Substation was estimated at $1, 000 by Ken Krajewski, which was for snow removal at the Tahoe Donner Substation, crane rental and driver, flatbed rental , and unloading of the transformers . General Electric quoted a 52-week delivery date on a new transformer. There presently is no back-up source for the Donner Lake substation transformers . Mr. Krajewski said that he thought Mr. Cattan intended to use the Truckee Substation as a back-up for the Donner Lake Substation. As it is now, the two substations are different because sometime ago Mr. Cattan had the voltage taps at the Donner Lake Sub- station increased, as numberous customers in that area complained of low voltage . The directors discussed having one of the other transformers at the Tahoe Donner Substation transported to the Donner Lake substation for a back-up source if the voltage taps can be Page three - March 5 , 1974 Page 66 Substation Transformer . . . continued changed to accommodate the present voltage . It was decided to move one transformer from Tahoe Donner, combine it with the other 1250 KVA transformer we have stored in the PUD yard,- and move them to the Truckee Substation. If the voltage tappings can be adjusted to accommodate the Donner Lake transformer, another 1250 KVA transformer will also be transported down from Tahoe Donner to be placed at the Donner Lake substation for back-up. Mr. Joynt was instructed along with Hal Heidrick to review the 2500 KVA trans- former bids which will be prepared as soon as possible. It was decided to have G.E. dispose of the transformer in Oakland in any manor they choose. Mr. Krajewski thought that they would have it junked at a cost of $ . 01 per pound payable to the district. He estimated the weight to be 13 ,100 pounds or $131 . Director Sutton inquired into what kind of preventive maintenance could be taken to prevent transformer failure in the future . Ken Krajewski said that General Electric quoted him a price of $2 ,911 to have the Donner Lake Substation, Truckee Substation, Teichert' s substations , and Douglas Lumber' s Substation checked. The work would include: visual, external, and internal inspections of the transformers condition---leak check if necessary; eleven points comprehensive laboratory test of the transformers insulating liquid; insulation resistance test on the transformers windings ; power factory test ; and high potential test. General Electric recommends this work done every eight to ten years . Under this proposal by G. E. , the work would be conducted on a week-end, starting on Friday morning. If the work could be done during a work day (Monday through Friday, 8 to 5) , the price would be decreased accordingly. It was decided to have Mr. Krajewski look into the possibility of having another firm do the testing other than General Electric and if this testing could be combined with the annual transformer tests cur- rently being done by Sierra Pacific Power Company. ORDINANCE 74-02 - ENERGY CONSERVATION The board agreed to the change in wording that was recommended by Joe Joynt at the last regular meeting. Mr. Joynt was instructed to have the final ordinance prepared for the board' s adoption at the next regular meeting. Discussion on the enforcement of Ordinance 74-02 was discussed. INSURANCE BIDS The insurance bids that were opened at the last regular meeting have been reviewed by Mr. Joynt and Mr. Paulus . They could not find any deviations on what the agents bidded on. Upon investigation, however, Voss & Associate's and Fred Festersen' s bid amount was increased by $835 , as one of the premiums was not included in the amount announced at the opening. Voss & Associates bid should have been $7,197 and Fred Festersen' s $9 , 539. It was moved by Director D. Anderson and seconded by Director R. Anderson that the lowest Bidder, Tahoe Pyramid Insurance , be awarded the district' s insurance policy in the amount of $7,162 per year . ROLL CALL: J. Craig, aye; D. Anderson, aye ; P. Sutton, no, as the bids were not properly authorized by the board; R. Anderson, aye ; R. Waters , no, as he wanted the agent to be within the district ' s boundaries . POLE BIDS Mr. Krajewski reported that under present commitments and power requests , we will need approximately 50 poles in various subdivisions excluding Tahoe Donner. We presently have about 100 poles in stock. Last year alone , there were 220 poles used in Tahoe Donner accord- ing to Mr. Krajewski The delivery date for the poles quoted by Neidermeyer-Martin Company Page Four - March 5 , 1974 Page 67 Pole Bids . . . continued is 120 days after reciept of order. *1$61 A�'1�1eIUDMC 'rs Craig and seconded b Director D. Anderson was moved b Director t yg Y that the bid from Neidermeyer-Martin be ccepted in the amount of $212 . 94 for 65-45 foot .poles and $187. 8 for 5-40 foot poles . ROLL CALL: J. Craig, aye ; D. Anderson, aye; P. Sutton, no, as bids were not properly authorized by board; R. Anderson, aye ; R. Waters , aye . i The possibility of obtaining steel or concrete poles was discussed. However, Mr. Krajewski informed the board that steel prices are increasing and concrete poles involve adaption of framing which Own- could also be costly. j For the next regular meeting, the superintendent was asked to tabulate the number of poles he feels will be needed for the coming construction season so that proper authorization can be made by the board. i i MUTUAL ASSISTANCE AGREEMENT WITH SIERRA PACIFIC The possibility of entering into a mutual assistance agreement with Sierra Pacific Power Company and P G & E was discussed. An agreement of this nature would establish procedure, compensation, etc . , should an emergency arise. The board favored such a move. Attorney Joynt was authorized to prepare a mutual assistance agree- ment between Sierra Pacific and PG & E for presentation at the next regular meeting. PG & E will be contacted to be sure that they agree an agreement of this nature needs to be entered into with the district and Sierra Pacific. PANNONIA RANCHOS �-.. Mr. Earl Hagadorn from Raymond Vail & Associates came before the board requesting a power line extension to Pannonia Ranchos , a tentative subdivision owned by George Gardai and located in the Prosser Dam area. The subdivision consists of 20-five acre parcels . In December 1973 Mr. Hagadorn requested a "will supply' letter from the district stating power was available . At that time , Mr. Paulus consulted the board on their feelings since the PUC had requested a ten percent power reduction. The board agreed that a letter should be sent stating that at that time all power connections were being made but the district was uncertain as to how long these connections could continue. Mr. Hagadorn has now asked to have the district extend the power line to the subdivision. An alternate proposal of annexing this subdivision to Sierra Pacific power company was discussed by Mr. Hagadorn. The board agreed that they did not wish to contract the construction work nor did they want to annex the subdivision Sierra Pacific. They maintained that the district will not get involved in any more contract work of this nature. Ken Krajewski estimated the district ' s cost to extend the single j phase line to Pannonia Ranchos at just under $16 , 000 . With this information, Mr. Hagadorn requested a letter from the district �— Quoting an estimated cost of the line construction without commit - ing the district to constructing that line or that the cost will actually be that. The board had no objections to a letter of this sort being sent out. The board asked that Mr. Joynt review this letter prior to its mailing. MANAGER' S REPORT There was a storm this past week-end; however, a few services wires i were down. This was the extent of the damage. i Mr. Krajewski asked for authorization to go to bid for two padmount transformers for Donner Village, a shopping center complex and hotel located at the West end of Donner Lake. The developer anti- I 4 Page Five - March 5 , 1974 Page 68 Manager' s Report . . . continued cipates needing these transformers by late summer. The rating for these transformers is 500 and 225 KVA. When asked by Director Sutton if additional transformers of this size would be needed, Mr. Krajewski answered that he expects to need five more for the Tahoe Donner Ski Hill Condominiums . The directors thought that since bids would be called for two transformers , the other five needed at Tahoe Donner should also be bidded on. They wanted the two transformers for Donner Village a separate package than the Tahoe Donner transformers . They also asked that the bid specify the supplier' s delivery date , --� and a delivery date specified by the district, with the bid amount coinciding with that delivery date. It was moved by Director Sutton and seconded by Director D. Anderson that management be allowed to post for bids for two to seven transformers and that the bid specifications be checked by Hal Heidrick. ROLL CALL: J. Craig, aye ; D. Anderson, aye ; P. Sutton, aye ; R. Waters , no, the number was not specified; R. Anderson, aye . Director Craig asked if Dart supplied the letter stating they would pay for the difference between the price for immediate delivery and the lowest bid for the transformers . Mr. Krajewski said that they did do that and the transformers are on order. Mr. Craig asked if Mr. Ilardi and Mr. Gini were paid $75 for their volunteer services and if the letter he drafted went to them. Mr. Krajewski replied that they did. Director Craig asked for the cost to install four-wheel drive on the line truck for the next meeting. The directors thought that it maybe more practical to have an executive session before a regular meeting at 7 : 00 p.m. so that it does not continue late in the evening, as many of the . directors have to be to work early the next morning. Duane Anderson asked that a letter from the manager be written to Paul Chamberlain thanking him for his many years of service. He also asked that thank you letters be written to the attorneys that presented proposals to the board on their services . He asked that the letter state who was chosen to represent the district . Joe Joynt reported that he and Director Sutton went to Sacramento to represent the district for the hearing before the State Assembly Committee on Assembly Bill 2890, which would give power suppliers the authority to charge a standby electric charge for vacant lots . He said that the committeevoted in favor of the Bill. The Bill will probably be considered an urgency measure which would mean it would become effective sooner. The board asked that discussion on the consulting engineer be placed on the agenda for the next regular meeting. There being no further business to come before the board, it was moved by Director D. Anderson and seconded by Director R. Anderson that the meeting be adjourned. All aye ; motion carried. The secretary and superintendent were excussed while the board recon- vened into an executive session requested by Director Craig to discuss management. The meeting was adjourned by President Roy Waters at 11 : 30 p.m. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY• , / ROY WATERS RESIDENT OF THE BOARD MIE-f N KILN§AT7F,, RECORDING SURETARY Page Six - March 5, 1974 Page 69 AMENDMENTS TO MINUTES OF MARCH 5 , 1974 : ADDITIONS: Mr. Paulus was not present at the meeting as he was attending the Sierra Pacific Power Company rate case in Washington, D. C. , along with Martin McDonough and Harold Heidrick. Page 1 , COUNTY TREASURER' S SERVICES, 'Mrs . Sutton expressed concern that there is one officer that is manager, secretary-clerk, and treasurer of the district. " Page 5 , POLE BIDS, "It was moved by Director Craig and seconded by Director D. Anderson that the bid from Niedermeyer-Martin be accepted in the amount of $212 . 94 each for 65-45 foot poles and $187. 88 each for 5-40 foot poles ." 'I i i Page 70 i i STATEMENT OF GENERAL FUND Bank Balance 58 , 598 . 71 Deposits 45, 001 . 92 Approved Billings 9 , 553. 19 REA 2 ,783. 40 Dictaphone tax on cassette recorder 22 . 50 Gene Gini outage assistance 75 . 00 Tony Ilardi 75 . 00 Pacific Telephone monthly bill 317 . 39 F. D. Beardsley 135. 00 Sierra Pacific monthly power bill 741, 097. 41 H. Rodrigues refund on line extension 101. 82 Nevada County elections 388.66 Tom Paulus janitorial 60 . 00 Internal Revenue federal taxes 19923. 20 Dept. of HRD state taxes 377. 13 Tom Paulus Washington trip expenses 200 . 00 Burroughs need corrected billing (143 . 80) (89, 965 . 90) PAYROLL 2-28-74 DT OT STANDBY GROSS NET Paulus 750. 00 539. 23 Lopez 53. 20 79 . 84 99. 75 711 . 59 529. 45 Silva 71 . 50 586. 30 468 . 95 Krajewski 575 . 00 424. 32 Sharp 46. 88 544. 98 398 . 95 Straub 69. 60 516. 20 377. 75 Reynolds 19. 96 498. 76 398. 10 Grow 478. 80 383. 41 Connell 334. 08 249. 70 Barry 330 . 01 273. 50 Craig 13. 95 281 . 79 218. 28 Kinzie 36 . 84 268 . 68 208 . 30 Kirchner 204. 48 152 . 58 r-' Rose 56 . 00 52 . 06 (42674 . 58) 100. 08 220. 19 171 . 25 6136. 67 Bank Balance - 3-5- 74 89960. 15 BILLS FOR BOARD' S APPROVAL Brunning Division map copier 36 . 75 U. S. Leasing mailing machine 25 . 26 IBM rental machine 22 . 05 Calif. Assoc. of Emp.employee insurance 438 . 90 Douglas Lbr. whse. storage 197 . 06 Joe' s Truckee Auto truck repairs 331 . 52 Teichert Constr. haul transformer 433. 25 Gordon Huber Co. annual maint. on copy mach. 170. 00 Western Crane & Rig. haul transformer 493 . 00 A. Carlisle office expense 43. 80 Metal Products metering enc. for mill 125 . 74 Oroville Truck & Tractor backhoe parts 106. 22 Sun Printing forms 137 . 82 Sierra Sun legal advertising 6 . 00 Sangamo Electric 60 meters 1 ,144 . 08 Walt' s Exxon gas 7. 00 Wedco tape 12 . 77 Wedco service wire 19480. 50 Wedco tools 72 . 15 Truckee Hdwe & Rent misc . 111 . 80 Sangamo four meters 447 . 55 Alpha Hdwe. chairs , drill, tools , misc. 376 . 93 Armanko Office Supply misc. office expense 102 . 80 RTE 6-25 KVA transformers 11682 . 10 Cal Western Life emp. retirement 683. 14 Truckee Tahoe Lbr. rental house 8 . 53 011ie' s Texaco gas 45 . 96 (89742. 68) Bank Balance after payment of above 217. 47 Page 71