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Home My WebLink About1974-04-02 Min - Board APRIL 2 , 1974 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the president at 7 : 30 p.m. in the conference room. ROLL CALL: J. Craig, present; D. Anderson, present ; P. Sutton, present; R. Anderson, present ; R. Waters , present. EMPLOYEES PRESENT: Paulus , Kinzie , Krajewski , Silva, Grow .--. GUESTS PRESENT: Attorney Joynt, E. A. Hamilton, A. J. Witting MINUTES OF MARCH 19 , 1974 The president asked if there were any additions , corrections , or omissions to the minutes of March 19 , 1974. It was moved by Director R. Anderson and seconded by Director Sutton that the minutes be accepted as written. All aye; motion carried. The minutes of March 26 will be held over to the next regular meeting. BILLS FOR BOARD' S APPROVAL After Questioning a few of the bills , it was moved by Director Craig and seconded by Director R. Andersonthat the bills be paid. All aye ; motion carried. RESOLUTION 74-02 - MEETING TIMES This resolution states that the meetings will commence one-half-hour earlier, at 7 : 00 p.m. The board members agreed that this change would be unnecessary and that the Board President should attempt to keep the meeting time no later than 11 : 00 or 11s;30 p.m. It was decided and agreed to leave the meeting time as it is and to voluntarily stop the meeting at 11 : 00 or 11 : 30 p.m. At this time, Director Craig asked that 'OLD BUSINESS' be placed on the agenda after the bills . He felt that many times management was directed to look into pending matters and report back to the board for discussion. The other board members thought this was a good idea. UNION DISCUSSION Mr. Paulus proposed staggering the work week for the line crew and office employees over a seven-day period to eliminate electric standby. Mr. Paulus estimated the cost for standby is $3,000 per year. A feasible working schedule was worked out for the line crew and put on the blackboard for review by the Board. Mr. Paulus reported that the linemen originally thought the idea of a seven-day week was agreeable, but later said they were uninterested. Since it was 8 : 00 p.m. , union discussion was postponed until after the transformer bids were opened. TRANSFORMER BID OPENING - 8 : 00 P.M. The five bids were opened by President Waters . Attached are the bid results . Westech' s bid stated that if both packages were awarded, $500 could be deducted from the total bid amount of both packages for shipping. According to the bid specifications , the bid award will have to made between either Package A or B; they cannot be broken down into specific items within the bid packages . It was recommended by the Manager that the bids be reviewed by Hal Heidrick and Joe Joynt prior to being awarded. The bid award was Page 1 April 2 , 1974 gg Transformer Bids . . . continued postponed until the next regular meeting. UNION DISCUSSION . . . continued Discussion ensued regarding staggering the work week for both outside and office employees . Directors R. and D. Anderson thought the stag- gered work week was worth looking into by the manager. Director Sutton wanted to know what Sierra Pacific does for standby. Roy Waters informed her that the lineman work ten days and have four days off. They also employ troublemen that are able to work alone . —. President Waters wanted Mr. Paulus to check with the union to see what their feelings were regarding a staggered week. The Board discussed the proposals presented by the IBEW; they are : Title 2. 2 - Conditions of Employment . The board felt this could be added. Title 5 - Overtime. Agreement was reached that this could be added to the agreement. Title 7 - Transportation. It was agreed that this could be added. Title 9 - Vacations . Duane Anderson felt this should be left as it presently states--18 days paid vacation after five years of employ- ment. Director Sutton thought it could be twenty days after fifteen years. The other board members felt it was negotiable. Title 13 - Funerals. Duane Anderson felt we should adopt guidelines similar to PG & E' s which specifically spell out what relative an employee can take a funeral leave for. Director Sutton wished to add grandparents to this list . Title 14 - Expenses . After discussion, it was discovered that this proposal was already outlined in the present union contract, and did not need to be discussed for this year' s union negotiations . However, Director Sutton asked that a limit be placed on the meal expenditures. Title 17 - Vacancies. The Board agreed that this change of wording regarding vacancies could be added to the agreement. Director Craig asked if a clause could also be added stating more than a days notice will be given to employees that are going to be laid off. Title 20 - Employee Benefit Program. Since the District currently pays 850 of the insurance coverage for both the employee and depen- dents , the Board decided not to increase this to 1000 . Regarding the upgrading of medical coverage, Mr. Paulus said that a Blue Cross Insurance representative was up to speak with him concerning medical insurance. Mr. Paulus stated that after negotiations , he could get together with our present insurance agency, California Association of Employers , to compare their coverage with Blue Cross if the employ- ees still desired it. Director Craig wondered if the contract should be clarified under Section 9 . 1 which states that a regular employee shall be entitled to 12 days of vacation after 12 consecutive months employment.. He read this to mean that an employee has to work six months as a pro- bationary employee and then another 12 months as a regular employee before receiving 12 days vacation. Mr. Paulus said that despite the unclear wording, an employee does receive 12 vacation days after 12 months employment. President Waters asked the Board members if they would be willing to go with the percentage wage increase that is granted the Sierra Pacific employees under their negotiations , which is usually the pattern followed by previous boards . Mr. Paulus thought he had budgeted 72 to 8 percent increase in salaries over the previous year. President Waters and Director Craig both favored increasing the office girl ' s salaries to Sierra Pacific' s. Director Sutton asked for a clarification on accumulated sick leave Page 2 April 2 , 1974 ?C1.�� Union Discussion continued for employees as amended in the employee agreement dated June 19, 1973. Mr. Paulus informed her that as of June 19 , the employee ceased to accumulate sick leave and that the amount on the books as of that day is the number of days he/she will take upon termination. If an employee is ill and uses all of the days accumulated up to June 19, he is entitled to re-acannula.te the same amount of days as of the June 19 date. The employee is still allowed to accumulate sick leave over the June 19 amount but he will not be paid for those additional days upon termination. The possibility of paying off all unused sick leave was discussed. Director Sutton Questioned the union agreement being applicable to administrative employees . According to the first page of the union agreement, the contract covers union employees , non-union employees , and administrative employees . Director Sutton did not feel there were any provisions for salaried employees insofar as sick leave and vaca- tion pay was concerned. Mr. Paulus informed her that there is a resolution in 1971 which states admiriisstrative employees will be paid for all accumulated sick leave and vacation upon retirement , discharge, or termination. Director Sutton requested a copy of this resolution. Mr. Paulus suggested renting shirts with either a name of the employee or company on it for the outside crews . The shirts would cost $48 per month which is for three clean shirts a week for eight employees . The directors felt this was a good idea and could possibly be worked into the union negotiations. Roy Waters suggested furnishing the employee with an I .D. card for easy identification. Due to the length of the meeting, discussion on the union negotiations was tabled until the next regular meeting. PROPOSED BUDGET Mr. Paulus passed out the proposed budget ; a copy of which is attached. Mr. Paulus quoted figures to the board on the budget that did not include a four percent power increase of rates . The result is approximately $30, 000 less for operating margin. Mr. Paulus said there is the garage or pick-up that can be eliminated from the budget should the rates not be increased; however, he felt both should be obtained as they are needed. The possibility of leasing a boom truck for the summer months was discussed. Additional information would be needed prior to such an arrangement. The budgeted expenditures were broken down between water and electric departments. For many of the expenses, the water portion was 20 0 of the overall expected expense. The water improvements as recommended by Dan Cook were discussed. These improvements would be p�APr from money in time deposits that was paid by subdividers for /source and storage in subdivisions and land sales . The directors were asked to report back to the board with their recommendations on these improvements . Director Sutton recommended that the district attempt to get by the year without a four percent increase in power rates . Director D. Anderson suggested looking into the electric standby charge as an additional source of income should it pass the legis- lature. He felt this income would offset many of the related operat- ing expenses which would give the District additional monies to spend on expenditures and afford not to raise the power rates . Since the water standby is presently enforceable, Director Sutton suggested enacting an ordinance stating a standby water fee will be levied. Discussion was tabled until the next regular meeting. MANAGER' S REPORT Mr. Paulus confirmed with the board the calling of bids for the 2500 KVA substation transformer. They agreed these should go out. April 2 1974 .qo Page 3 , 1 Manager' s Report . . . continued Mr. Paulus and Bruce Grow will be taking a weeks vacation commensing April 8. PG & E has informed Mr. Paulus that they are not interested in the Mutual Assistance Agreement that Sierra Pacific proposed. An agree- ment is being retyped as presented by Sierra Pacific for their review which incorporated Sierra Pacific and the District. Any changes S. P. P. Co. has can be added; then Mr. Joynt can review it prior to the board taking any action on acceptance. The Sierra Sun has written a letter requesting more cooperation —. from the office insofar as releasing information that goes to the board members is concerned. They would like to receive copies of all material that is sent to the directors relating to board meet- ings , etc. Mr. Paulus said this would be done in future practices . The meeting between Mr. John Trauner, Nevada County Auditor-Con- troller, and Tom Paulus was postponed one week. The proposed Truckee Mobile Home Park located on South River Street is asking that the District waive the water connection fee for the park. They state that the only connection to be made by the District is at the main entry point on South River Street and not within the park itself. The district normally charges $150 per water connection which would include mobile home spaces . The contractor of the park would like to install their own facilities ; the district would still be charging the $5 per month water usage charge as is the custom in other mobile home parks . The developer proposed using plastic piping from the main water line to the trailer spaces. If this was - allowed, there would have to be an agreement between the developer and the District releasing the District from any responsibility for the plastic pipe within the trailer park. The Board members felt that if the District is col- lecting the $5 per month for water from the park dwellers , then the water lines should be constructed according to District spec- ifications . The conflict on this is that the park will be on pri- vate property. The main water line will be on the county right- of-way which will be constructed according to District specifications (galvanized pipe ; from that point to the individual trailer pads , the water lines are not the district ' s responsibility as is the case in all other construction. Due to Director D. Anderson's comments on this subject, Director Sutton felt Mr. Anderson' s remarks were in conflict of interest. Discussion on this was tabled until the next regular meeting. Director Sutton requested that the manager look into what procedures were followed in Aweeka' s trailer park, Village Green, etc . , so that a comparison could be made regarding this mobile home park. It was moved by Director R. Anderson and seconded by Director Craig that the meeting be adjourned. After a five minute break, the board, management, and Attorney Joynt reconvened into executive session to discuss the Tahoe Donner power contract. The regular meeting was adjourned by the president at 11': 05 p.m. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: RGY- WATERS, PRESIDENT OF THE BOARD r ;EIRRkYN K NZ , RECO_R_D7NG SECRET4#RY Page 4 APRIL 2 , 1974 .� i 1974 PROPOSED BUDGET WATER Revenue : 460 Domestic 52 ,000 461 Commercial & Industrial 293,000 419. 2 , 463. 4,5 Miscellaneous 191000 100 .9000 Expenditures : 163 Whse . Expense 120 184 Const. Clearing 100 408 Taxes - 5% 300 603-681 Oper. & Maint. 7 ,000 909-909 . 5 Advertising 75 912-913 Customer Billing 860 920 Director's Fees 1 ,200 921. 1 Office Expense 800 921. 2 Dues & Subscriptions 100 921. 3 Telephone 720 921. 4 Travel 300 921. 5 Bldg. Services 500 921.6 Utilities 300 923. 1 Legal Counsel 6 , 750 923. 2 Auditing & Accounting 21000 923. 3 Engineering 51000 924 Insurance 1 ,003 926 Retirement 621 932 Maint. of General Plant 100 950 Transportation Expense 3,696 961-971 Employee Benefits 29697 972 Salaries 16 ,088 50 .t330 Operating Margin 499670 .-1 qz 1974 PROPOSED BUDGET Account Number Revenue-Electric 1973 1974 442-440 . 5 Domestic 392 ,694 420 ,183 442. 1-443. 5 Commercial 196, 271 210 ,010 442 . 2-445 . 5 Industrial 313, 836 335 , 805 419 . 1 , 456-459 . 5Miscellaneous 46 , 859 48 ,690 441 Non Revenue 1 ,021 840 9502681 11015 ,528 Revenue-Water 460 Domestic 501,426 52 ,000 461 Commercial-Industrial 27,9816 291,000 419 . 2 , 463. 4, 5 Miscellaneous 17 ,402 19 ,000 95 ,644 100 ,000 1046 ,325 11115 ,528 EXPENDITURES 136 Warehouse Expense 11,001 1, 200 184 Construction Clearing 702 800 408 Taxes - 5% 4,495 5 ,000 427 Interest - L.T. Debt 189044 151,500 555 Purchased Power 5052060 596 ,000 580 Operation 4,686 6 ,000 590 Maintenance-Electric 8 ,447 10 ,049 902-903. 5 Customer Billing-E 31193 31400 909-909. 5 Advertising 200 400 920 Director' s Fees 6 ,000 69000 921. 1 Office Expense 3, 895 4,000 603-681 Oper. & Maint. Water 6 , 787 7 ,000 912-913 Customer Billing-W 790 900 921.s Dues & Subscriptions 947 950 921. 3 Telephone 2 ,417 2 ,600 921. 4 Travel 874 1 ,500 921. 5 Bldg. Services 912 1 ,000 921. 6 Utilities 812 850 923. 1 Legal Counsel 12 ,069 133,500 923. 2 Audit & Accounting 6 ,030 10 ,000 923. 3 Engineering 3 ,619 10 ,000 924 Insurance 71477 7,462 926 Retirement 2 ,070 3,105 932 Maint. of Gen. Plant 951 1,9000 950 Transportation Expenses 19 ,866 229000 961-971 Employee Benefits 36 ,866 413,180 972 Salaries 171 ,269 1872180 829 ,479 9582576 216 , 846 1562952 . q2-A 1974 PROPOSED BUDGET ELECTRIC Revenue: 440-440 . 5 Domestic 420 ,183 442 . 1-443. 5 Commercial 2109010 442. 2-445. 5 Industrial 335 ,805 419 . 1,456-459. 5 Miscellaneous 48,690 441 Non Revenue 840 1015 ,528 Expenditures : 163 Whse. Expense 1 ,080 184 Const. Clearing 700 408 Taxes 4, 700 427 Interst - L.T. Debt 152500 555 Purchased Power 596 ,000 580 Operation 63,000 590 Maintenance 101049 902-9032902-903. 5 Customer Billing 3,440 909-909. 5 Advertising 325 920 Director' s Fees 4, 800 921 . 1 Office Expense 3, 200 921. 2 Dues & Subscriptions 850 921. 3 Telephone 19880 921. 4 Travel 1 ,200 921. 5 Bldg. Services 500 921.6 Utilities 550 923. 1 Legal Counsel 630750 923. 2 Audit & Accounting 81000 923. 3 Engineering 51000 924 Insurance 6 ,459 926 Retirement 21484 932 Maint. of General Plant 900 950 Transportation Expenses 182304 961-971 Employee Benefits 38 ,483 972 Salaries 171 ,092 9082246 Operating Margin 107 ,282 9 �. g.q -B 1974 PROPOSED BUDGET CAPITOL EXPENDITURE & DEBT REDUCTION Water Improvements 70 .9500 Garage 169900 Truck 17,980 Secruity Lights 1 ,400 Wire 601,000 Transformers 50 ,9000 Meters 12 ,600 Poles 19 ,500 Sierra Pacific (D.L. ) 12 ,438 REA 19 .9000 Misc. Electric Inv. 34,134 Water Invoice 8,000 Substation Transformer 15 ,000 337 ,452 Time Deposit Water 70 ,1500 Time Deposits from Lakeworld 959000 Southside Well Reimbursement 159000 Operating Margins 1561952 337,452 . vt '2-C BID RESULTS - OPENING 4-2-74 PACKAGE "A" 500 KVA TRANS. 225 KVA TRANS, TOTAL PRICE DELIVERY DATE 1. RTE CORPORATION $ 3,784 $ 2,457 $ 6P241R May 1, 1975 2. ALLIS-CHALMERS $ 3,977 $ 2,811 $ 6,788 44 weeks 3. WESTINGHOUSE $ no bid $ no bid $ 20-24 weeks Item 1 4. STANDARD TRANS. $ 3,855 $ 3,586 $ 7,441 85 weeks Item 2 S. WESTECH $ 31704 $ 2,551 $ 61255 90 days after R.O.A. PACKAGE "B" 300 KVA TRANS. 3-225 KVA TRANS 225 KVA TRANS. RADIAL FEED LOOP FEED LOOP FEED TOTAL PRICE DELIVERY DATE 1. RTE CORPORATION $ 29808 $ 2,622 (Unit) $ 29898 $ 13,572 May 1, 1975 3 2. ALLIS-CHALMERS $ 2,817 $ 2,885 $ 3,260 $ 14,732 K 44 weeks ' July 15, 1974 3. WESTINGHOUSE $ 4,115 $ 3,855 $ 41275 $ 192955 or sooner 4. STANDARD TRANS. $ no bid $ no bid $ no bid $ same as package A-if both pack- 5. WESTECH $ 3,070 $ 21703 �� $ 29914 $ 142093 age A & B are as-C) awarded deduct $500 from total bid price for both packages STATEMENT OF GENERAL FUND Bank Balance - 3-19- 74 429259 . 31 Time Deposits 219280 .00 Deposits 39 ,091 . 88 Approved Billings 242318.39 Atlantic Richfield 11. 27 Western Hdwe . & Tool 1 . 31 Wedco 1. 49 Tom Paulus janitorial 60 .00 George Cattan (10 . 00) (24,382 . 46) PAYROLL 3-29-74 DT OT STANDBY GROSS NET Silva 91. 21 143. 00 806 . 21 610 .90 Paulus 750 .00 539. 23 Lopez 69 . 86 66 . 50 668. 36 473. 79 Grow 585 . 20 454.03 Krajewski 575.00 424. 32 Straub 73. 95 537.95 392. 41 Reynolds 532 .00 419 . 57 Sharp 515.68 383. 75 Barry 354. 40 292 .63 Craig 44.64 342 . 24 262. 89 Connell 340 .08 250 . 59 Kinzie 82. 11 339. 71 262.67 Kirchner 2 . 29 246 . 29 181 . 92 Rose 87 .00 76 . 44 (51025 . 14) 364.06 209. 50 6680 . 12 Bank Balance - March 29 , 1974 732223. 59 BILLS FOR BOARD' S APPROVAL Builder' s Service Center 56 . 98 Gordon Huber Company 85 . 18 RTE 4-50 KVA transformers 12768 . 20 Snap-on Tools 92 . 72 Sierra Sun transformer ad. 6 .00 Superior Switchboard test switches 272 . 19 Truckee-Donner Disposal 22 . 50 Sierra Pacific 62 ,360 . 90 R. Gautsche Chevron grease , etc. 14. 42 Zep Mfg. Company paint & cleaner 61.02 Truckee-Donner Glass warehouse & truck 129 . 70 Wedco angle iron for whse: 211.07 " repair test equip. 48. 43 �t elec. Conn. 6 . 11 U.G. tools 207.94 " transformers 844. 20 " 342 . 30 clamps 227. 77 fuse links 56 .04 " connectors 1 ,218 .00 PVC moulding 601 .01 " elec. conn. 209 . 23 Cal Western Life pension 683. 14 IBM maint. agreement 25 . 51 Graybar #2 ug, cond. 12162 . 72 Calif. Assoc. of Emp. emp. ins . 534.90 Pitney Bowes mailing machine lease 33. 08 Tom Paulus Reno trip 2 .90 A. Carlisle W-2 forms 12 .04 Pacific Telephon 267. 85 Alentco flares 50 .00 Ace Hardware 84. 42 Anixter conductor 12945 . 85 Armanko Office Supply 41 . 44 Hydro-Search water study 12017 . 24 Sierra Sun ord. 74-02 73. 00 Truckee Sno Jet 4• 99 Tahoe Pyramid Ins . bid award 71162 .00 i �/` - ,C)q Bills for Board' s Approval . . . continued Teichert Aggregates "good will" 5 . 74 Sierra Electronics radio repair 21.00 Walt' s Exxon 14. 45 Joe's Truckee Auto Repair 485 . 99 (822470 . 17) Bank Balance after payment of above (91246 . 58) r--�