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HomeMy WebLinkAbout1974-06-04 Min - Board JUNE 4, 1974 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the president at 7 : 30 p.m. in the conference room. ROLL CALL: J. Craig, present; D. Anderson, absent, arrived about 20 minutes late ; P. Sutton, absent, arrived at 9 : 00 ; R. Anderson, present ; R. Waters, present. GUESTS PRESENT : Dan Cook, Norm Preston, Lowell Northrup, Salty POW- Gebhardt, George Bryson, Attorney Joynt , Bob Holley I EMPLOYEES PRESENT : Paulus , Kinzie , Krajewski , Grow MINUTES OF MAY 219 1974 The president asked if there were any additions , corrections , or omissions to the minutes of May 21 , 1974. It was moved by Director R. Anderson and seconded by Director Craig that the minutes be accepted as written. All aye; motion carried. BILLS FOR BOARD' S APPROVAL J. Craig asked if it would be worthwhile looking into the purchase of a larger gasoline tank as the district often runs out and has to pur- i base it from local dealers at a considerably higher price. Mr. Paulus said the tank is very old and it would be beneficial to look into a larger, newer tank. Director Craig asked if the district was purchas- ing the wire needed for construction. Mr. Paulus informed him that there have not been too many problems obtaining the wire needed. It was moved by Director R. Anderson and seconded by Director Craig that the bills be paid. All aye ; motion carried. ARMSTRONG TANK - SPECIFICATIONS & BID Due to Dan Cook' s presence, the items relating to his discussion were taken up at this time so that he could attend the Truckee Sanitary District meeting. j Mr. Cook recommended the addition of a steel water tank to supply the Armstrong subdivision. In addition to the installation of the tank, Mr. Cook proposed refitting the booster station plus the installation of a pressure reducing station on the lower side of the tank, the total estimated cost being $30 , 000 . Dan Cook asked that the Board authorize the calling of bids which would be advertised and opened at the July 2 meeting. The size of the tank will be 62 , 000 gallons . A new pump will be needed for the booster station so that it will not run continuously. The second project Mr. Cook recommended was an intertie from the Southside well down Highway 267 with an eight-inch line and tie into the line at the bridge. This intertie would eliminate the Southside system being dependent on the 4-inch crossing on the East side and complete the loop around the Southside system. An additional project closely related to the above improvement is the installation of an eight-inch line on River Front Street to make a loop of the Southside system and provide increased fire flow to the downtown area. Mr. Cook explained that if there was a break in the Southside system, the Northside well could supply the southside with water under this improvement and vice versa. The estimated cost of the two projects together is $35 ,000 which does not include the district-owned eight-inch pipe that will be used in the project. This will reduc the cost accordingly. Mr. Cook asked approval to call for bids on the Armstrong Tank and prepare bid specifications and apply for the necessary permits with the State for the right-of-way to construct the Highway 267 project. The permits will take up to six weeks according to Mr. Cook. The permits have to be granted prior to the calling of bids . John Craig Amstrong Tank . . . continued was not sure if the projects should be approved without accepting the 1974 budget. Mr. Padus said that the money is in time deposit specifically for water improvements . R. Anderson moved that bids be advertised for the Armstrong tank and appurtenant facilities . Seconded by D. Anderson. ROLL CALL: J. Craig, aye ; D. Anderson, aye; R. Anderson, aye ; P. Sutton, absent ; R. Waters , aye. The board authorized Mr. Cook to proceed with the preparation of bid specifications for the Highway 267 project and make the necessary application with the State on the applicable permits . All directors favored this . 7 W. RIVER STREET ASSESSMENT The circulated petitions have been tabulated. Five property owners out of 17 favored Case 1B, six out of 14 favored Case 3 , and five out of eight favored Case 4. There is a 60 o favorable response to Case 4. Dan Cook recommended contacting the remaining two property owners not responding to Case 4. They were Vita Bark (having two votes) and Cal-Gas . They will be informed that Case 4 will be the plan followed and ask if they would be in favor of this . The board agreed this should be done. Item a, Employee Wage Discussion, was postponed until Director Sutton arrived as President Waters felt she would want to be present for the discussion. LINE TRUCK AND AUGER ACQUISITION Mr. Paulus proposed purchasing a boom truck for $21 ,0 0 0 and borrow- ing the money from Bank of America costing $641 . 00 monthly or $7 , 700 yearly. He also recommended installing a digging auger on the exist- ing ladder truck for $3, 000 . The truck would go to bid and the auger would be under a purchase order. The existing dangerous ladder truck would be allowed $1 ,800 trade-in value or can be converted to a flat bed as it is four-wheel drive. President Waters did not feel the new line truck or auger were needed. Director R. Anderson did not want to by-pass the bid specifications and requirements for the auger. Mr. Paulus said this could be done as there would pro- bably be only one bidder. Mr. Paulus budgeted approximately $18 ,000 for the acquisition of a line truck. It was moved by Director J. Craig and seconded by R. Anderson that the district purchase a boom truck and an auger. The truck would be by bid and the auger would be by purchase order. ROLL CALL: J. Craig, aye; D. Anderson, aye ; P. Sutton, absent ; R. Anderson, aye ; R. Waters, no. - So moved. MUTUAL ASSISTANCE AGREEMENT A mutual assistance agreement has been drawn up by Sierra Pacific that outlines the procedures taken in case of an emergency and assistance is needed by either party. The insurance requirement clause has been deleted and the contract retyped. Resolution 7403 authorizes the execution of the mutual assistance agreement. It was moved by Director J. Craig and seconded by Director D. Anderson that Resolution 7403 be adopted. ROLL CALL: J. Craig, aye; D. Anderson, ---� aye; P. Sutton, absent ; R. An rson, aye ; R. Waters , aye . So moved. BOOKKEEPING/BILLING MACHINE As recommended by the Nevada County Auditor , Mr. Paulus has looked into the billing-bookkeeping machines available for use. The two that he has looked at are NCR and Burroughs . Mr. Paulus Quoted prices of $26 , 855 to purchase Burroughs and $29 ,000 for NCR which does not include the programing. To lease the machines , Burroughs is $588 . 27 monthly and NCR is $661. 00 monthly. These machines will compute the amounts of the bills. All that would be necessary would be to program the machine to do what is desired. NCR Quoted $5 ,300 to program the machine . Mr. Paulus told the board that the programing June 4, 1974 - Page Two a Billing/Bookkeeping Machine . . . continued would start with the billing only and then slowly progress to as many bookkeeping services as desired. The machines are self-address- ing and takes between 5-7 seconds per customer' s bill . Director Craig asked how many "person hours" would be saved by obtaining an updated machine. Mr. Paulus did not think it would eliminate any employees, but would leave the office girls more time to do other things . Director R. Anderson thought it would eliminate the over- time. Mr. Paulus said the present billing machine could be sold outright if another utility could use it , or allowed $500 as trade- in on the NCR machine. Director Craig wanted Mr. Paulus to look into the Bank of America services . Mr. Paulus said that a couple r..,, years ago he looked into the Bank services ; and at that time they j would have to bill the water and electric separately. He also did not like the idea of sending the bills in the mail to San Francisco. The board agreed to have the manager investigate other possible billing/bookkeeping machines and also the Bank of America services . John Craig wanted to know the labor savings of obtaining a new machine . A. B. 2890 This Assembly Bill will possibly be on the Governor' s desk within three weeks for signature. The Bill has not met any opposition as yet . TAHOE DONNER MATERIALS PER CONTRACT Mr. Paulus reported that the inventory of the materials that will be given to Dart to construct the power lines in Tahoe Donner has been completed. Mr. Paulus said that the total inventory totals approx- imately $30, 000 ; approximately $16 , 000 of which is on order and is not paid for. Harold Heidrick and Ken Krajewski have completed the concept for the Donner Lake line reconstruction and estimated the needed materials . �.-. EMPLOYEE WAGE DISCUSSION Mr. Paulus reported that John Stralla could not be present for the meeting as he had to be in Walnut Creek. PG &E has settled for a 7% wage increase effective January 1 , 1974, and a 3% wage increase effective July 1974. Sierra Pacific proposed to the union an 8 . 1% wage increase effective May 1 and an additional 1% in November. The employees have not accepted or refused this proposal . Mr. Paulus said that if the district ' s employees were granted the same percentage increase as Sierra Pacific, it would not hurt the proposed budget . He budgeted 8% annual increase amounting to 4% since the increase- affects only half the year. At present, we are $7, 000 under that which was tentatively budgeted. The elimination of standby will save the district approximately $3 ,000 payroll expense. Roy Waters and Rex Anderson favored an 8. 1% increase but objected to the November 1% increase. Director Craig stated he hoped the district ' s rates would equal Sierra Pacific' s . This matter was tabled until Sierra Pacific settles their union agreement. P.U. C. DECISION 82881 A new Public Utilities Commission Decision is easing the energy percentage curtailment from 15% to 10% . Mr. Paulus did not feel the district' s ordinance requiring a 15% mandatory curtailment should be changed at this time. He reported on the results of the power con- sumption from one year to the proceeding and the relation it had to the customer growth. The results are : December 1973 Growth up 7% i Power consumption up 14% January 1974 Growth up 10% Power consumption down 20% February 1974 Growth up 10 . 3% Power consumption down 10% March 1973 March 1974 Growth up 15% Lr ate increase Power consumption up 41% f and overbillings ,June 4, 1974 Page Three pg .! P.U.C. DECISION 82881 . . . continued April 1974 Growth up 120 Power consumtion down 30 The purchased power figure was not tabulated as January 1 the district experienced a 15% power increase from Sierra Pacific . Mr. Paulus said that it does not look like the electric rates will have to be increased due to the increased wholesale costs . Mr. Paulus did not feel that additional employees will have to be hired for the summer. DONNER LAKE LINE RECONSTRUCTION ..._. Superintendent Ken Krajewski reported to the board the plans for reconstruction of a portion of the Donner Lake line as mutually worked out by he and Harold Heidrick. The present line has an inadequate #6 copper weld wire of 130 amps . The line would be changed to 2/0 ACSR wire and 270 amps . The line would go underground to the unenergized Tahoe Donner substation so that the system would have an alternate feed from that substation should something happen to the Truckee Substation. The underground would go through the Armstrong Subdivision to the first sewer lift station where it would continue overhead. A portion of the line would shift from Old Highway 40 to Moraine Road with street accessibility. By connecting the line in this manner, there will be no customers without power while the construction is being done. The existing poles will be used for secondary stub poles if they can be salvaged. Pacific Telephone has agreed to install a portion of the new poles . When asked the cost of the project, Mr. Krajewski stated that there will not be an increase in man power as additional men will not be needed- --all necessary summer help has been hired. The materials have been purchased for this project as part of the various bids . Director Craig requested a more definite cost of the materials and man hours involved in this project. Mr. Krajewski anticipated the construction would run the length of the summer. Director Sutton arrived at this time and a five-minute break was taken. MANAGER' S REPORT The manager reported that a special meeting was set for Friday June 7 to have a meeting with the Sanitary District and Cemetery District on a possible merger study. Director Sutton objected to the date as it was the night of high school graduation. Director Sutton asked that a preference be given to a meeting on the Donner Lake water rather than district merger. She wanted to meet with Mr. Kienlen, Mr. McDonough, Dr. Sharp and other participating parties . Discussion centered around whether the meeting should be at a regular, a special meeting, and if it should be in executive session. Director Sutton wanted to know how Dr. Sharp ' s geological study fit into the Donner Lake water. The manager was directed to contact McDonough, Kienlen, Sharp, Jones & Stokes representative, and Cook to see if they would be interested in attending a meeting with the board in a special meeting. Mr. Joynt deferred to Mr. McDonough the decision as to whether the meeting should be in regular session or executive sessi6W?to Mr. McDonough' s familarization with the law- suit. AIM" The regular meeting was adjourned at 9 : 40 p.m. while the directors and management remained for an executive session to discuss the Jones/Rich lawsuit and administrative employee' s salaries . TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: Roy at rs , press ent o the Boar 41 7.0 Merrklyn Kii ie , Record#g Secretary June 4 , 1974 Page Four RESOLUTION 74 03 of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT APPROVING AND AUTHORIZING EXECUTION OF MUTUAL ASSISTANCE AGREEMENT BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1. That said Board of Directors does hereby approve the terms , conditions , and provisions of said Agreement between Truckee-Donner Public Utility District and Sierra Pacific Power Company regarding mutual assistance in the restoration of electric i service, as more particulary shown in Exhibit "A" hereto attached, and the president and secretary respectively of the Board of Directors of this District .shall be and they are each hereby author- ized and directed to execute said Agreement for and on behalf of the District. j Passed and adopted at a regular meeting of the Board of Dir- ectors of the Truckee-Donner Public Utility District duly called and held in said District on the 4th day of June 1974, by the following roll call vote : I AYES: J. Craig D. Anderson R. Anderson R. Waters . NOES: None , ABSENT: P. Sutton • i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: Roy Water President of the Boar ATTEST: � f Cler Thereof STATEMENT OF GENERAL FUND Bank Balance - 5- 20- 74 33 , 130 . 46 Deposits 30,035 . 48 Approved Billings 142589 . 27 Post Office 200. 00 Tom Paulus janitorial 60 . 00 Atlantic Richfield 19 . 00 Federal Tax 21, 314. 30 Dept. of H. R.D. state & disability taxes 474. 68 (16 ,657. 25) PAYROLL 5-31-74 DT OT STANDBY GROSS NET Reynolds 19 . 96 99. 75 758 . 11 569. 09 Silva 21 . 46 71. 50 779 . 36 598 . 88 Paulus 750. 00 539. 23 Sharp 46 . 88 131 . 85 29. 30 723. 71 486. 43 Grow 19. 96 658. 36 505 . 18 Lopez 638. 40 457. 48 Krajewski 575 . 00 424. 32 Straub 556 . 80 404. 37 i Drace 46 . 35 464 . 35 353 . 75 Barry 425 . 28 343 . 85 Connell 421 . 52 303. 44 Craig 47. 43 404. 55 307 . 42 Kinzie 24. 15 333. 27 256. 67 Kirchner 292 . 80 212 . 74 Rose 50 . 00 46 . 55 (5 ,809. 40) 46 . 88 311 . 16 200 . SS 7831 . Sl Bank Balance - 6-3-74 399699 . 29 BILLS FOR BOARD' S APPROVAL i Tom Paulus lunches - 9 17 . 00 ..... Alpine Business Service forms 61. 83 Cal Western Life emp. retirement 683 . 14 Cal. Assoc. of Emp. medical 476 . 25 j Nevada County SAD #2 Assessment 11441 . 39 A. B. Chance hot stick tester 281 . 53 Del Chemical soap & waterproofing 135 . 01 Highline Products switch stick extension 142 . 98 Graybar Electric wire bid 5 ,479 . 52 service conductor 19001 . 73 1T 927 . 32 Sangamo Electric meters 208. 65 Specialty Oxygen welding supplies 17 . 71 Minnesco Division quarterly copy lease 80 . 84 Industries Trade elec. tape 388 . 66 Ma i Chem paint & cleaner 82 . 57 g O. B' s Board 2 dinners 10. 35 Pitney Bowes mailing machine 38 . 69 Taylor' s Tires 3. 00 Truckee-Donner Disposal 22 . 50 Office Procurement G .O. 95 books 23. 32 Truckee Tahoe Lumber 61 . 14 Pacific Telephone monthly billing 283. 11 Wilsey & Ham PUC study 21,500 . 00 The Wall Street Journal subscription 38 . 00 Western Nevada Supply water invoice 19507. 48 Zep Mfg. Co. glass cleaner 58 . 26 Wedco conduit strapes 70 . 15 t clamps 277. 51 ff meter room supplies 7 . 17 tt It it it 34 . 58 1 guy grips 684, 47 Osburn' s Super Service diesel 6 . 87 Western Auto 1 . 90 Sierra Chemical mercury for switches 300 . 00 011ie ' s Texaco gasoline 32 . 65 Multigraphs address machine 475. 50 Anixter Pruzan anchors 19013 . 63 t tt guy hooks 238 . 50 ■ f Bills for Board' s Approval . . . continued Anixter Pruzan nuts , washers 309 . 52 it It sleeves 23. 71 it itclamps 110. 25 it it clevis 258 . 06 A. Carlisle Company office exp. 45 . 36 (19 , 861 . 81) Bank Balance after payment of above 191, 837. 48 no..