HomeMy WebLinkAbout1974-07-02 Min - Board JULY 2 , 1974
The regular meeting of the Board of Directors of the Truckee-Donner Public
Utility District was called to order by the president at 7 : 30 p .m. in
the conference room.
ROLL CALL: J. Craig, present; D. Anderson, present ; P. Sutton,
present; R. Anderson, present ; R. Waters , present.
GUESTS PRESENT: Ralph Holdcraft, Ken Van Gundy, Reuben Maki , George
Bryson, Dan Cook.
-- EMPLOYEES PRESENT: Paulus , Kinzie, Krajewski
MINUTES OF JUNE 18 , 1974
Director Sutton requested that the minutes of this meeting be tabled
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until the next meeting. This was agreed to and done .
BILLS FOR BOARD' S APPROVAL
It was moved by Director J. Craig and seconded by Director R. Ander-
son that the bills be paid. All aye ; motion carried.
RESOLUTION 7404 - W. RIVER STREET ASSESSMENT DISTRICT
This resolution authorizes Dan Cook of Cook Associates to prepare bid
specifications and call for bids for the installation of a water line in
the W. River Street area of Truckee . The construction plans will be
for Case 4 as prepared by Cook Associates and agreed upon by the various
property owners in that area. John Craig asked if the work could be
completed before the snow falls . Dan Cook thought it would be close ,
but that it probably could. Pat Sutton asked if there was any other
plan that could be done other than Case 4. Mr. Cook did not feel it
would be possible . It was moved by Director Craig and seconded by
Director D. Anderson that Resolution 7404 be adopted. ROLL CALL: J.
Craig, aye ; D. Anderson, aye; P. Sutton, aye; R. Anderson, aye ; R.
Waters , aye . So moved.
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RESOLUTION 7405 - GRANTING NEVADA COUNTY AN EASEMENT
Nevada County has requested a drainage easement through PUD land located
at the intersection of Highway 89 and Old Highway 40 , across from the
Safeway Store. Dan Cook advised against the granting of the easement.
After discussing the easement , the board felt that the location was
not beneficial to the property. They felt it could be relocated in a
way that it does not cut the property in half. Director J. Craig
moved that Resolution 7405 not be adopted. Seconded by Director R.
Anderson. ROLL CALL: J. CRAIG, aye; D. Anderson, aye ; P. Sutton,
aye ; R. Anderson, aye ; R. Waters , aye. So moved.
ARMSTRONG TANK
Dan Cook told the board that he has had to obtain a permit from the
Forest Service for the proposed Armstrong tank and appurtenant facili-
ties . The tank will not be located on PUD land as originally thought.
Therefore, due to the additional work, the opening of the construction
bids will be postponed until the next regular meeting.
BILLING/BOOKKEEPING MACHINE
Mr. Paulus reported to the board that he had gone to Alturas , Cali-
fornia to look at a Burrough' s billing machine at the Surprise Valley
Co-op. The cost of their machine was $30 ,0 00 with programing one year
ago. He was told the machine was 95 o effective . Mr. Paulus recommended
at this time that the acquisition of a new billing system be tabled
until after the immediate problems are resolved. The board agreed that
the matter should be tabled until a future date , preferably after a new
manager is engaged.
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ACCEPTANCE OF MANAGER' S RESIGNATION
In executive session following the last regular meeting, Mr. Tom Paulus
submitted his resignation. It was moved by Director R. Anderson that
the board accept Mr. Paulus ' resignation, effective July 15 , 1974 , with
regrets . His motion was seconded by Director Craig. ROLL CALL: J.
Craig, aye ; D. Anderson, aye ; P. Sutton, aye ; R. Anderson, aye ; R.
Waters , aye . So moved
Director Sutton asked that the auditors verify the number of sick and
vacation days due Mr. Paulus according to existing resolutions and
ordinances . He said this will be done prior to payment of the amounts .
QUALIFICATIONS OF A MANAGER
During several executive sessions , the qualifications of a manager
were discussed. Mr. Paulus was told after these meetings that the
board was interested in hiring an interim manager until a permanent
could be hired. He contacted one gentlemen and Director Sutton con-
tacted another and told them to be present at tonight ' s meeting so
that the board could interview them.
An interim bookkeeper was discussed. Mr. Paulus said that Becky
Craig is presently doing the majority of the bookkeeping and he felt
that she should be able to handle it when he leaves . He proposed hav-
ing Alexander Grant available should she need any help. Chairman
Waters said the board had already agreed that Alexander Grant could
handle the books when needed. Director Sutton thought a subcommittee
should be appointed to negotiate with the auditing firm on exactly
how much the district would need their accounting services during the
interim period. She felt if this is not discussed, the district
might get more services than necessary. The rest of the board thought
that it would be simplier to have them present at the next meeting,
along with Mrs . B. Craig.
The discussion of qualifications of a manager was tabled until after._
the two gentlemen present , Mr. Van Gundy and Mr. Holdcraft , were
interviewed by the board for the position of interim manager. The
board adjourned into executive session at 8 : 30 p.m.
INTERIM MANAGER
The board again discussed advertising for an interim manager in the
local paper, if possible, the Reno paper, the Sacramento Bee, and
the San Francisco Chronicle. They wanted it to run four days if
possible from Thursday through Sunday. The board decided to have
a special meeting in executive session on Tuesday, July 9 to inter-
view other applicants for the interim position.
QUALIFICATIONS OF A MANAGER
Director Sutton asked that the board members review the REA Bulletin
that she received from Surprise Valley Co-op. This outlined guide-
lines for establishing qualifications for a manager, selection process ,
etc. Director D. Anderson thought it listed things that the district
is looking for. He also thought the board should develop a list of
questions that they can ask each applicant when interviewing so as to
be fair to each one. Director Craig wanted to see a requirement of
a six-month probationary period for the new manager. He also asked
for a copy of the advertisement that was sent to the trade magazines
for the position of permanent manager.
Director Sutton felt the board needs advice from someone about pro-
cedures and alternatives in the hiring of the manager. She thought
that Martin McDonough or Harold Heidrick should be contacted for this
help.
It was ultimately decided to have Director Sutton go through the REA
Bulletin and put some ideas on paper. At the next regular meeting
of July 16 , the remaining board members would go through this eval-
uation and come up with something concrete .
Page Two , July 2 , 1974
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Qualifications of a Manager . . . continued
The salary range for the permanent manager was discussed, but nothing
definite was decided.
There being no furthur business to come before the board, it was
moved by Director D. Anderson and seconded by Director Craig that the
meeting be adjourned. All aye ; motion carried.
The regular meeting of the Board of Directors was adjourned by Chairman
.— Waters at 10 : 25 p.m.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
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By: -�
Roy Wat s resident of the Board
Merr Vyn Kin e , Recor in Secretary
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RESOLUTION 74 04
of the
BOARD OF DIRECTORS
AUTHORIZING PREPARATION OF BID SPECIFICATIONS
FOR W. RIVER STREET WATER LINE
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS that the
,�. Truckee-Donner Public Utility District' s water consultant , Cook
Associates , be authorized to prepare bid specifications for the
West River Street water line referred to as "Case IV" with a
public hearing and bid opening to be at a Special Meeting,
Thursday, August 8 , 1974, at 8 : 00 p.m_.
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Passed and adopted at a regular meeting of the Board of
Directors of the Truckee-Donner Public Utility District duly called
and held in said District on the 2nd day of July 1974,
by the following roll call vote:
AYES: J. Craig D. Anderson , P. Sutton ,
R. Anderson R. Waters
NOES : NONE ,
ABSENT: NONE , •
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
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By;
Roy Watepsj President of the Boar
ATTEST:
Clerk Thereof
RESOLUTION 74 Q5
of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
EASEMENT THROUGH PUD-OWNED LAND
NOW, THEREFORE , BE IT RESOLVED by the Board of Directors of
the Truckee-Donner Public Utility District that a Grant of Easement
be given to the County of Nevada, State of California, for utility
drainage, an easement , on over, under and across , the following
described real property:
All that portion of the Northwest one-Quarter of Section 16 , Town-
ship 17 North, Range 16 East, M.D. B. &M. , described as follows :
Beginning at the Southeast corner of the Truckee-Donner Public
Utility District' s 1. 9 acre parcel located Southwest of the inter-
section of Donner Pass Road and State Highway Number 89 ; thence
South 89' 26' 15" West 96. 16 feet , to the True Point of Beginning
of an Easement twenty feet in width for drainage purposes ; thence
along the centerline of said twenty foot Easement North 41' 34' 28"
West 51 . 29 feet; thence North 54° 07' 45" West 131. 82 feet ; thence
along centerline of a 10 ' Drainage Easement North 02° 17 ' 06" East to
the Southerly line of Donner Pass Road.
Passed and adopted by the Board of Directors of the Truckee-Donner
j Public Utility District at a regular meeting thereof duly called and
held in the District on the day of 1974 b
� Y � Y the
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following roll call vote :
AYES: ,
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NOES: ,
ABSENT:
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By•
Roy Waters , President of the Board
ATTEST:
Clerk Thereof
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STATEMENT OF GENERAL FUND
Bank Balance 6-17-74 589181. 70
Deposits 47 .1732 . 47
Time Deposit 342580. 00
Approved Billings 20 , 764. 61
Disc. & Allowances (. 02)
Dart Resorts 342580 . 00
Petty Cash 42 . 78
Post Office 250 . 00
Tom Paulus janitorial 60 . 00
Social Security 52152 . 41
Internal Revenue 2 , 314. 0 0
Dept. of H.R.D. state taxes 963. 48
State Compensation Ins. Fund 574. 10
Electrical World publication 24. 00
Sierra Pacific 57,406 . 48 (1229131 . 84)
PAYROLL
6-28- 74 DT OT STANDBY GROSS NET
Paulus 813. 75 584. 82
Silva 10. 73 35. 75 677. 50 532. 80
Krajewski 623. 88 463. 15
Reynolds 66. 50 598 . 50 466 . 41
Lopez 44. 91 576 . 91 417. 50
Sharp 35. 16 550. 84 398 . 81
Grow 532 . 00 419 . 57
Straub 522 . 00 377. 55
Drace 418 . 00 320 . 17
Connell 32 . 36 415. 56 304. 69
Morgan 386 . 64 286. 65
Barry 354. 40 292. 63
Rose 319 . 20 244. 24
Craig 6. 70 304. 30 234. 85
Kinzie 24. 15 281. 75 216. 88
Kirchner 244. 00 178 . 39 (5, 739 . 11)
154. 01 102. 25 7619. 23
Bank Balance - 7-1- 74 129623. 22
BILLS FOR BOARDS APPROVAL
Arnold Overhead Door whse. door 359 . 00
Alpine Business Serv. billing cards 127 . 20
Calif. Assoc. of Emp, quarterly dues 75. 00
employee insurance 476 . 25
Jack' s Shell gas 1. 35
Sierra Sun legal advertisement 30. 88
Sun Printing office expense 3. 85
Murray, Burns , & Kienlen EIR 112 . 50
Martin McDonough 19310 . 87
Truckee Donner Disposal 22 . 50
Tom Paulus Alturas trip 36 . 67
Utility Body line truck 22 . 03
Electric Const. & Maint. subscription 7 . 00
CMUA annual dues 150. 00
Graybar conductors 1 , 719. 68
Muni-Chem oil & wax 81 . 45
Gordon Huber Co. copy machine supplies 55 . 82
Crown Life L.T. disability 110 . 73
Cal Western Life retirement 683. 14
Hydro Search 60o completed 837 . 34
Burrough' s Corp. adding machine maint. 78. 17
Sierra Electronics radio repair 46 . 91
Gautsche' s Chevron grease car 19. 45
Western Auto meter test room, misc. 22 . 47
Wilsey & Ham 586. 90
Pacific Telephone 302 . 84
Ace Hardware misc. 48 . 28
Home Lumber meter testing room 242 . 10 (71570. 38)
Bank Balance after payment of above 5 , 052 . 84
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TRUCKEE - DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
JULY 8 , 1974
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THERE WILL BE A SPECIAL MEETING OF THE BOARD OF
DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
TUESDAY, JULY 9 , 1974, AT 4: 00 P.M. IN THE CONFERENCE
ROOM OF THE DISTRICT. THE MEETING WILL BE HELD IN
EXECUTIVE SESSION.
AGENDA: INTERVIEWING APPLICANTS FOR THE POSITION
OF INTERIM MANAGER
E. T. PAULUS, MANAGER
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