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HomeMy WebLinkAbout1974-08-06 Min - Board AUGUST 6 , 1974 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the president at 7 : 30 p .m. in the conference room of the district. ROLL CALL : J. Craig, present; D. Anderson, absent , arrived late ; P. Sutton, present ; R. Anderson, absent, arrived late ; R. Waters , present. A EMPLOYEES PRESENT: Cash, Kinzie, Krajewski , Grow OTHERS PRESENT: Mr. Tom Archer representing Joynt & Archer, Mark Stirl- ing, Bryan Kujala, Ruth Mudge, Vi White, Dorothy Maragliano , Flora Wagner, Lucille Quilici, George Bryson (Sierra Sun) Fosten Wilson. E MINUTES OF JULY 163, 1974 It was moved by Director Craig and seconded by Director Sutton that the minutes of July 16 , 1974, be approved as written. All aye ; motion carried. BILLS FOR BOARD' S APPROVAL Mr. Cash distributed to the board a list of the current time deposits with the Bank of America. A copy of this list is attached as part of the minutes. The total of these deposits is $266 ,972 . 23 ; most of which is committed to specific projects . Mr. Cash advised the board that the district presently has several delinquent accounts payable to various venders. Some are in excess of 90 days of which the board was not previously aware were past due. He recommended that the board authorize the transfer of three time deposits into the General Fund to cover these bills. The deposits recommended for transfer are: the funds left from the 120 acre land sale in the amount of $68 ,158 . 64; and funds apparently classified as surplus in the amounts of $44, 012 . 00 and $192520. 00. The overdue Sierra Pacific bill of $112 , 080. 56 represents the months of April and June. Mr. Cash estimated an additional $50 , 000 will be outstanding for the month of July. i Duane Anderson wondered if our utility rates were too low to meet the financial obligations or if the district was just not paying their bills. Mr. Cash said he did not know of any actual reason of why the F bills are behind. The directors asked if Mr. Cash knew the date of the original deposit for each time certficate. Mr. Cash said he could not, as yet , find any record of when the original deposits were made. The interest from the time deposits has been paid by the Bank of America to the District by Cashier' s Check and deposited into the General Fund. Director Sutton asked if some of the time deposit money that is being transferred into the General Fund may -be money obligated to improvements to the water system. Mr. Cash said he could find no record of this . Director Sutton thought that by transferring this money into the General Fund, the district may not be able to proceed with two water projects for which preparation of the plans and specifications has been authorized for this year' s construction season. Mr. Cash thought that there was a degree of gamble in the transfer of money, but felt it was minor. .--. Mr. Cash explained the Anixter bill in the amount of $17 ,048 . 76 which is over 90 days delinquent. Anixter has a shipment of wire they are hold- ing until payment of delinquencies has been received. The wire shipment was authorized by the board and is needed in the operation of the dis- trict. The Cal-Western Life payment in the amount of $1 , 027. 53 is for the amount the district is obligated to pay on the termination of Tom Paulus from the retirement plan. The district -must pay its obligation in full now because Mr. Paulus elected to take his settlement in cash rather than annuity payments. The insurance company will not pay Mr. Paulus until this amount is received. According to the contract with Cal-Western Life, Mr. Paulus has a total owing him of $4, 187 . 94. Several other bills were discussed. RTE' s bill is for several invoices Bills for Board' s Approval all under $2 , 000 each and over a period of 6 or 7 weeks . Collection Consultants is the firm that attempts to collect money on the accounts that have had to be written off. The fee to them is 50% of all amounts collected. A.P.P.A. is for safety manuals . The Alexander Grant bill is for the cost of the audit , attendance at board meetings , and prepar- ation of special reports . However, this bill was not broken down into the specific catagories. The board members wished to know the cost of breakdown and the cost of each item. This bill covers a period to June 27 , 1974. The overdue Pacific Telephone bill is for telephone service back to March 7. The Dart Resorts payment of $8 , 242 . 84 is the final payment due under the renegotiated electrical agreement . This is for the interest due Dart and pays the full obligation. --. Pat Sutton moved for payment of the bills and transfer of the funds as recommended by Mr. Cash with the exception of the Alexander Grant bill and the Cal-Western payment. She said that the Alexander Grant bill should be explained and until then, the payment delayed. Director Sutton also said that the Cal-Western Life bill should be delayed until the next meeting at least until a decision is made on Mr. Paulus ' payments for sick leave and vacation leave . This motion was seconded by Director Craig. The legal counsel said this was a legal motion. Mr. Cash informed the board of three existing obligations the board should consider. They are : 1) the obligations assumed while Mr. Paulus was an employee of the district, 2) the contract obligations with the insurance company, and 3) the relationship between the district board and the employees because all other employees are covered by this contract . Director D. Anderson asked the legal counsel if the board could withhold contractural funds based on resolving the matter of the amount of sick leave and vacation pay. Mr. Archer did not think with- holding the money for two weeks would jeapardize the Cal-Western con- tract. ROLL CALL: J. Craig, aye; D. Anderson, no; P. Sutton, aye ; R. Anderson, no; R. Waters , no. Director Sutton asked Mr. Archer if the district findsthat Mr. Paulus received more sick leave and vacation leave than he was legally entitled to , might the retirement benefits that he has elected to take in cash have some basis for recourse. Mr. Archer answered that if there is an account of his and a valad cause of action, the board can attach any accounts until such time as a judgment is rendered on him. It was moved by Director D. Anderson and seconded by Director R. Anderson that the bills for board' s approval be paid and the transfer of funds be approved as recommended by the manager with the exception of the Cal- Western Life bill in the amount of $1, 027 . 53. The Cal-Western Life payment will be taken up at the next regular scheduled meeting when hopefully more information will be available on the Tom Paulus sick leave and vacation pay. ROLL CALL: J. Craig, aye ; D. Anderson, aye ; P. Sutton, aye ; R. Anderson, aye; R. Waters , no. So moved. Director Craig requested that the auditors be present at the next meet- ing to discuss what happened to the financial situation of the district. The remaining directors were in favor of this . UTILITY TRUCK BID AWARD The only bid that conformed to the bid specifications of a fibreglass body was Pac Power in the amount of $28, 469. 48. The alternate all-steel body is unacceptable due to the known rust problems in the winter. Mr. Cash recommended that the bid award go to Pac Power since it is the lowest bidder and that a reserve fund be established as soon as prac- ticable to accrue cash for payment on delivery. Mr. Cash felt this AM-MR piece of equipment was badly needed as the old boom truck has a safety problem and is completely rusted through in places . J. Craig moved that the bid be awarded as recommended by. the manager and that the funds start to be accrued as soon as possible. Seconded by D. Ander- son. ROLL CALL : J. Craig, aye ; D. Anderson, aye ; P. Sutton, aye ; R. Anderson, aye ; R. Waters , aye. So moved. Director Sutton brought up the new legislature that becomes effective immediately that allows stand-by electric charge. She felt that this new source of revenue available to the district could be utilized to finance the purchase of this needed piece of equipment . Under these conditions , she favored the above motion. Page Two - August 6 , 1974 �.,Pa 1 � LIGHTING OF DONNER MEMORIAL The Tinker Belles Garden Club has approached Mr. Cash requesting that their project to light the Donner Memorial not be forgotten. Mr. Cash notified the board that the materials for the project have been pur- chased and are at the PUD warehouse. He felt as soon as the PUC energy curtailment requirements are lifted, the project could continue and the memorial lighted. Representatives of the Tinker Belles informed the board that they were not so concerned over the lighting of the memorial , as the State Park has informed the ladies that the lighting will not be allowed until the energy crisis is over, but that the work be completed as agreed. The agreement with the Tinker Belles is that the labor for r-- the installation will be done by the PUD employees . Director Sutton felt the installation of the lighting violated the district ' s Ordinance 74-02 , Curtailment of Energy. Director Craig moved that the installation be made based on a committment to the Tinker Belles prior to Ordinance 74-02 . Seconded by Director R. Anderson. ROLL CALL: J. Craig, aye ; D. Anderson, no ; P. Sutton, no; R. Anderson, aye; R. Waters , aye. So moved. Miscellaneous Director Sutton asked the manager to look into the present status of the lighting of the Tennis Courts . She wished to know the extent of the District' s obligation with the Recreation District and School Dis- trict. A ten-minute break was taken at this time. DISTRICT COUNSEL REPORTS A demurrer has been filed by Mr. Joynt regarding the Jones-Rich suit. Stevens and Wood have answered that demurrer and it is being considered now. A ruling has not yet been made and something should be decided """ soon. A local community youth, Dana Powell age 14 , reportedly fell from the Prosser Heights tank on July 31 which according to information received, resulted in two broken arms , a concussion, and slight dental work reported Mr. Archer. Both a written and oral notice has been given concerning this accident by Mr. Joynt to the PUD' s insurance company, Tahoe Pyramid Insurance. No . claim, as yet , has been received. Mr. Cash said that he and Mr. Krajewski went to the site of the accident and observed that the bottom rung of the ladder is eight feet off the ground. He said it was apparent that someone had been- kicking the wall of the tank under the ladder. The child' s mother notified the office August 6 informing the district of the accident and that the boy had been hos- pitalized with a high fever and the possibility of pneumonia. Mr. Joynt has suggested that Mrs . Sutton and other interested parties assist in the research of records concerning Mr. Paulus ' sick leave and vacation pay. Mr. Joynt will review these records and any other per- tinent information. Director Sutton told Mr. Archer that she would try to get the necessary research done this week and call Mr. Joynt the beginning of next week to inform him of her progress . The majority of the board agreed to this plan so that the cost of the research can be reduced. Mr. Archer informed the board that Mr. Cash is covered to $80 , 000 under the liability bond with Tahoe Pyramid Insurance. This bond was explained by Mr. Archer as taking care of any liabilities against the district while Mr. Cash is serving as Interim Manager. Director R. Anderson asked the present status on the well drilling equipment that was to be removed from the Southside well by tonight ' s meeting. Chairman Waters said that the equipment was still there to night. Mr. Kraj ewski said that Dr. John Sharp does not think the equipment belongs to Mr. Dean, the well driller, after all. Page Three - August 6 , 1974 L /4/3 MANAGER' S REPORT Discussion of Manager Recruitment Program Mr. Cash asked the board to adopt the recruitment schedule that he pre- pared and sent the directors in a memorandum dated July 23, 1974 . He also thought the board should decide soon whether they are going to pay travel expenses for the interview and moving expenses of the new manager chosen. Director Craig asked Mr. Cash for his recommendation in the payment of travel expenses . Mr. Cash said that he felt the expenses incurred for an interview and the moving expenses should be paid by the applicant. Director Craig thought the private utilities pay moving expenses and that the district is competing with theselcompan- ies for a manager. Director R. Anderson felt the policy of paying moving expenses was a characteristic mainly of private utilities . Director Craig asked that the manager recommend a salary range for the new manager. The board agreed to the adoption of the recruitment calendar as recommended by the manager and at the next regular meeting the board would attempt to arrive at a decision on travel and moving expenses as well as salary range. Assembly Bill 1575 - Mandated Surcharge Mr. Cash reported that he spent an entire day in Sacramento at meetings of the California Municipal Utilities Association and the State Board of Equilization. The CMUA meeting resulted in the framing of a list of protests and problems in implementing the surcharge program. At the meeting with the State Board of Equilization, Mr. Cash learned that the chairmen of the Assembly and Senate Revenue and Taxation Committees did not have the bill referred to their committee prior to adoption. The bill applies only to those whose power comes from a 50 megowatt generator operated by atomic or geothermal power. The State Board of Equilization was not aware of this stipulation in the bill. Now, the State Board of Equilization is trying to find out what the bill means and if it will ever be possible to implement the bill as it is currently written. Mr. Cash estimated the minimum operations per year for the district to enforce this Bill would be 24,000 oper- ations . The tax collected for these operations would be approximately $3, 000 per year. As more information is gained about this bill , Mr. Cash told the board he would keep them informed. Meeting with Auditors Mr. Cash reported. that he and Becky Craig went to Reno to meet with the auditors to see if there was a easier was to do the bookkeeping. They made recommendations and Mrs . Craig is presently incorporating these changes into the bookkeeping. Mr. Cash said they are not radical changes and they do not change the end result of the bookkeeping. Presently Becky Craig is posting the entries for the month of June . She feels by the end of August , the bookkeeping should be on a current basis. Mr. Cash told the board that he is looking into anew check-writing pro- cedure that will take advantage of the warrant system and give the district a much better record of expenditures . Janitorial Services .--, Mr. Cash reported to the board that he has given the janitorial duties to the present high school student that works in the warehouse. He said Paul Rose is doing satisfactory work in the warehouse along with various other assignments he is given and that he can do the janitor- ial work without an increase in hours . His present hourly rate is $3. 99 . Operation of Tahoe Donner System Dart Resorts has proposed having the district operate a portion of their water system since it has been completed by the contractor and ready for acceptance by the subdivider. The system is not completely ready for the district to accept and will not be until around October of this year. Dart has proposed having a district employee operate this portion of the system at their expense . Mr. Cash informed Dart that Page Four - August 6 , 1974 Operation of Tahoe Donner System. . . continued this was an improper thing for the district to do until total accept- ance of the system is completed. The district is presently operating the Northside Well to assure water availability to the Truckee area, outside the Tahoe Donner Subdivision. Identification of District Equipment and Employees The employees have suggested that the district acquire identification for the employees and an emblem or sign on the vehicles to identify them. �.--. Tahoe Donner has stated they will supply photographs of the employees and will laminate the cards in plastic at no cost. The printing of the cards will cost approximately $8. 00 . Prices are being checked on buying 2" high black letters to be applied directly on the doors of all district equipment reading "Truckee-Donner Public Utility Dis- trict" . Mr. Cash proposed the districtacquire an identifying decal . This could be done by having the high school enter into a prize win- ning contest for the designing of the decal. Mr. R. Anderson suggested having the Intermediate School also enter into the contest. The board felt these were good ideas and the manager will proceed. Director D. Anderson also suggested getting name plates for the board members and regular participants at the meetings. Progress Report on Upgrading Donner Lake Feeder The manager gave the directors a written progress report on the upgrad- ing of the Donner Lake feeder; a copy of which is attached as part of the minutes . Director Craig asked if the backfeeding of the Donner Lake system to Truckee had been approved and engineered by Hal Heidrick. Ken Krajewski said that Hal Heidrick is of the opinion that this can be done. Director Craig asked for an estimate of the cost of labor and manhours needed to complete the project. Ken Kraj ewski estimated 850 manhours would be needed to complete phase one of the construction. Rom— Report on Status of West River Street Assessment District The resolution that was adopted establishing August 8 as the date of a special meeting for steps related to the W. River Street Assessment District was deficient. The resolution had to be re-written to comply with legal procedure for Bond Counsel who decides whether or not the bonds will sell when the necessary steps are completed. The manager handed out to the directors a list of step-by-step procedures in the formation of the Assessment District. He read a resolution that would amend the erroneous resolution under the number of 7404. Director D. Anderson moved for the adoption of Resolution of Intention 7404 Amended as read by Manager Cash. Seconded by Director Sutton. ROLL CALL: J. Craig, aye; D. Anderson, aye ; P. Sutton, aye; R. Anderson, aye ; R. Waters, aye . So moved. The directors were under the impression that the bonds would be financed through the County. Mr. Cash informed the board that he had seen some letters in the files pertaining to the County financing the bonds , and Dan Cook felt the cost was too excessive going through the County. The board wanted additional information on this . The directors also wondered when a public hearing would be held to hear protests against the assessment district. Mr. Cash gave the directors three draft environmental impact state- ments . They are for the W. River Street water line extension, Armstrong System and the 267 Inter e. These are for information only, to be reviewed prior to the next meeting and possibly adopted at that time. Director Sutton asked if the intention to consider an EIS negative declaration has to be published for public notice. Duane Anderson said the board would indicate the intention of adopting an EIR declar- ation. This intention would be published for 15 days ; the publicthen has another 15 days to react to it. A public hearing would be held following the final fifteen days . Objections , written or oral , can be given at this time. After this public -hearing, the board would make its final decision as to whether the project would have adverse affects on the environment . Mr. Cash was directed to look into this. Page Five - August 6 , 1974 ,, rr W. River Street . . . continued Mr. Cash presented to the board a resolution pertaining to the Southern Pacific Transportation Company easement which would allow the construc- tion of the water line to feed the W. River Street area. At the last regular meeting, there were numerous questions arisen regarding this resolution. Mr. Joynt prepared an appropriate resolution to cover the execution of the easement with Southern Pacific. Mr. Joynt was of the opinion that the $100 consideration fee is a one-time fee and not to be paid annually. Director R. Anderson moved for the adoption of Resolution 7406 , Authorizing Execution of Southern Pacific Easement . Seconded by Director Craig. ROLL CALL: J. Craig, aye ; D. Anderson, aye ; P. .—, Sutton, aye; R. Anderson, aye ; R. Wters , aye . So moved. Miscellaneous Mr. Cash reported that Westinghouse Electric Supply Company is holding up the manufacturing of the 2500 KVA transformer authorized by the board on May 21 due to an error made regarding the price of that trans- former. At that time, Mr. Paulus informed the board that the price of this transformer was firm with the exception of insulating oil. The bid did not state this. The price is subject to change if labor or material indexes fluctuate. Westinghouse wants the board to know that 'the price of the transformer is subject to change not only for insulating oil but also with labor and material changes . Director D. Anderson moved that the contents of the letter from Westinghouse dated July 29 , 1974, a copy of which is attached as part of the min- utes , be accepted as being an accurate interpretation of the cost of the 2500 KVA transformer and to proceed with the construction of the transformer. Seconded by P. Sutton. ROLL CALL: J. Craig, aye ; D. Anderson, aye; P. Sutton, aye ; R. An erson, aye ; R. Waters , aye. So moved. Mr. Cash reported that approximately one year ago five transformers were ordered from Westinghouse without a call for bids . Subsequently, the board called for bids for these transformers . Westinghouse was informed that the order had been placed without proper procedure -OWN" followed and to cancel the order. Westinghouse is now demanding payment for these transformers as delivery is ready to be made. Mr. Cash thought that letters should be written to Westinghouse to find out what action was taken to properly verify their claim and come up with a specific recommendation to the board by the first meeting in September. the board agreed with this action. Mr. Cash presented the bill from Mr. John Dod for travel expenses to the interim manager interview in the amount of $88. 94. Mr. Cash recommended that this bill not be paid. R. Anderson moved and Craig seconded that the bill not be paid. Rex Anderson said that if it is done for one , the board would have to pay expenses for the other 11 men. Director Sutton felt that the staff obligated the man to the interview since the office called the applicants to arrange interviews . She favored paying one of the items or half the bill . ROLL CALL: J. Craig, aye; D. Anderson, aye ; P. Sutton, no; R. Anderson, aye ; R. Waters , aye. So moved. Mr. Cash reported that he and Mr. Joynt have arranged to meet with the plant manager of Fibreboard on Thursday, August 15 regarding the change in billing to the lumber mill . The controversy lies in the pre- vious billing as if the electrical service were under one point of delivery rather than three . The bill under three points of delivery increases the cost of power to the mill substantially. Mr. Cash recommended that at a future meeting Assembly Bill 2890 be discussed to decide what extent the charge for standby electric should be levied. Mr. Cash distributed to the board a recommended change in policy regard- ing the disconnection of utilities for non-payment. This is to be reviewed by the board and discussed at a future meeting. Report on Manager' s General Aetivities and Opinions Developed Mr. Cash advised the board that in his brief study of the district' s operation he has found that there have been lapses in passing information from the Manager to the Board of Directors . Without pointing to any � 1974 b August Six -Page Au4dqx, )440 g Manager' s Opinion . . . continued one individual, Mr. Cash felt that the criticism lies with the manage- ment in a general term. Because the board has lacked advice in a series of many managers , it has necessitated the need for consultants which come at a much higher price . He also felt that the Board of Directors, previous and present , are to blame for allowing this condi- tion to exist. Mr. Cash thought the financial problem can be remedied and the other problems can be worked out by a good manager within two years . Mr. Cash recommended that the board be totally frank with the applicants for manager. He felt the applicants should be aware of the problems with the district and the job that lies ahead for the manager chosen by the board. r-� Director Craig requested a report on the electrical construction at Tahoe Donner for the next board meeting. He wished to know how the construction is being inspected and the cost of those inspections is being handled. Mr. Craig wished to see a set of construction plans at the next meeting also. Director D. Anderson requested discussion at the next meeting on the board' s policy regarding surplus land. Mr. D. Anderson also asked that a statement be made from the electrical and civil engineering consultants regarding potential use by the district of the surplus land. Director Sutton asked that the manager prepare a list of items that the i three directors can sign checks for without prior approval by the board. There being no further business to come before the board, it was moved by Director D. Anderson and seconded by R. Anderson that the meeting be adjourned. All aye; motion carried. The regular meeting of the Board of Directors was adjourned by President Waters at 12 : 17 a.m. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: Roy ate res i ent o the Board AMer "llyn Ki ie , R ordilgg Secretary qt /4/'7 ---------- - �dC — DNN �tvidL A 3 ZP Alo - �. ,Aj, T a�sr4moom -- -Sfor -r ----- --_ .-- o qTlheffy Z>A'rr& TE 00 3 - -- • c� t4 op - - t� _ P. ; ° } 41 s 8a �E s - - 7 P. po SO * P. Ptp 4q; 040 9 { P. P N As 6 IlL Pa P. -So-A t 4 T T 12 i r m 7y '74 44- 13 13 E-A .14 t I I +- 14 �tRRR �i�IC1tG ; 1 t 1 - tdd t� u' 15 16 �, tom" a + t... . 1104 7# Ir / .�-� ..18 IWRAAIo W �4. 4 j 1' i 20 ; tF- 24 1 24.320.00 25 5852 00 266.972.23 26 ,j 10.550•00 _ .. 6 & 158.74 27 ' 1 6 1 3-7 8 4 4-0 1 2-0 0 2.899. 24 19.52000 _ 2$ 5294. 80 29 18.? 3a0o 1 135.281.49 * 30 �► 4.960.00 } ; . s - 1.3 19.6 8 C.D, f 4 Al. TT!�'� Ta1 1.7 40. 1 7 1 7 73f 32 3? — • 1 3.0 0 2.0 a ��♦9��C 33 28.589.6 �t S�` �o4.0DACr0AP �1/ 34 4.606. 50 _ J b 8. 1 8.? 4 �' `7 7 3 5 3 J 10.885.00 , 36 44-012.00 * r 37 19.520.00 918.68 F T 3a s 266-972.2 3�.� y 3g 40 f- i I f ` j F �'C C' VERLFSS MADE IM l-`S A � 3P►EF .06 BUFF PAT f K i 9 TRuv. E - DONNER PUBLIC UTILITY Dk _ 'T POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 M E M O R A N D U M TO: All Directors , - FROM: Manager SUBJECT : Progress Report - Upgrading of Donner Lake Feeder At the June 4, 1974 , meeting of the Board , Mr. Ken Krajewski advised you of the plan to upgrade the #bcopperweld feeder along the Northj side of Donner Lake to 2/0 ACSR wire . The work conforms to the recommendations of the District ' s Electrical Consultant , Hal Heidrick , for a two-way feed from Truckee to Donner Lake and reverse . It also includes upgrad.ing into Armstrong subdivision to provide a future hookupwith the Tahoe Donner 'Substation. � Work done to date is as follows : 1 . The line has been replaced from the north boundary of the Armstrong subdivision to a point within, two spans of Donner Pass Road at Donner Lake. 2. - The takeoff pole at Donner Lake has been cleared of all G .O. 95 violations and is prepared for the connect . 3. The intermediate pole just off Donner Pass Road is being prepared to accommodate a horizontal KPF load breaker air switch. The ..board will be advised as work proceeds . I,C :mhk August 5 , 1974 s C` a TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. Box 309 Truckee,California 95734 Telephone 587-38% M E M O R A N D U M TO: All Directors FROM: Lye l l C. Cash DATE: July 23, 1974 SUBJECT Calendar of required action .in manager recruitment program The following c provides rovides adequate time for each step in the recruitment procedure. I recommend that the board adopt the calendar and make every effort to work either on schedule or more rapidly i possible. 8157P 4 Receipt of applications closed Letter of acknowledgment to each tabulated as Each application reviewed in detail and t received Necessary hone checks on applicants who appear to be g_20_?4 Nece Y P best qualified and list reduced to approximately 6 8 30 74 Interviews scheduled and conducted 9 6 7 4 Final checks completed and selection made Required Board action taken rson com leted and All arrangements- with selected pe P reporting time agreed upon • discussed by the Board are not yet determined . Two items that have been and should be before interviews. They are: 1) travel expense for interviews 2) moving expense for new manager LCC:mhk 00 l60 WEST RIVER STREET ASSESSMENT DISTRICT S105 ,000 Procedure: ..� 1. E. I ,S. 8/6/74 2 . Right of Acquisition S. P. R . R . 8/6/74 3 . Rasolution of Intention 8/6/74 4 . Plans, Specifications and Estimate 8/20/74 5. Resolution Appointing Special Bond Counsel 8/20/74 6. Attorney ' s Agreement 8/20/74 7. Resolution Appointing Engineer of Work 8/20/74 8. Engineer ' s Agreement 8/20/74 9. - Resolution Determining the Petition Results 8/20/74 10. Resolution Approving the Boundary Map 8/20/74 11. Notice of Sealed Bids 8/20/74 12. Notice of Improvement 8/20/74 13. Resolution Adopting Engineers Report and Call for Bids 6/20/74 14 . Resolution Directing the Filing of the Boundary Map 6/20/74 15 . Resolution Determining that Division 4 of the Street &. Highway Code does not apply 8/20/74 16 . Bid Opening 9/10/74 170 ' Resolution of Award of Contract 9/17/74 18 . Amended Engineer 's Report &, Assessment 9/17/74 19. Resolution Authorizing Changes in the Work 9/17/74 20. Resolution Ordering the Work &. Confirming Assessments 9/17/74 21. Resolution Overruling Protest 9/17/74 22. Resolution Appointing a Paying Agent 9/17/74 23 . Notice Inviting Bond Bids 9/17/74 24 . Resolution Fixing Date of Bonds 9/17/74 25. Resolution Authorizing Construction Agreement 9/17/74 26. Bond Bid Opening 10/15/74 27. Bonds Delivered 10/29/74 • RESOLUTION OF INTENTION NO. 74-04 , AMENDED IN THE MATTER OF THE CONSTRUCTION OF IMPROVEMENTS ; AND ACQUISITION OF NECESSARY EASEMENTS AND RIGHTS- OF WAY , TRUCKEE DONNER PUBLIC UTILITY DISTRICT WEST RIVER STREET ASSESSMENT DISTRICT NO . 1 COUNTY OF NEVADA , STATE OF CALIFORNIA BE IT RESOLVED by the Board of Di-rectors of the Truckee Donner Public Utility District , Nevada County State of California , that it is the intention of said Board of Directors to order the following improvements and acquisitions to be made in Truckee Donner Public Utility District, West River Street Assessment District No. 1, County of Nevada , State of California , to wit: The construction of domestic water facilities , including water mains , valves , thrust blocks , borings , jackings , fire hydrants and related appurtenances , including relocating existing utilities as required , relocation and/or replacement of walks , curbs , pavement and other existing improvements disturbed by construction and connections to existing water mains , together with all appurtenances and facilities ; together with the acquisit- ion of any easements and rights-of way necessary for the ... construction of improvements; BE IT RESOLVED that said improvements to be constructed 6 in the streets , avenues , lanes , courts, roads , places and/or public ways hereinabove described , will be of dimensions , materials , and in the particular locations , as set forth and shown on the plans and specifications and detailed drawings hereinafter referred to; together with the construction of all appurtenances thereto, includ- ing necessary fittings , trenchings, grading and regrading , excava- tion and fill, removal of obstructions , connections to existing services , back filling, reconstruction of existing ground surface as required to conditions existing prior to commencement of con,struc t.ion, all in the manner, of the materials, and to the dimensions and to the grades , and in the particular locations as the same will be more fully shown on the plans and specifications and detailed drawings hereinafter referred to; That the structures and work and - improvements herein described shall be constructed to the grades , sub-grades and eleva- tions severally to be shown upon the plans and profiles and detailed drawings thereof in the respective locations thereof, which said grades are hereby adopted as the official grades therefor for all purposes in connection with the proceedings pursuant to this Reso- lution of Intention. Notice is hereby given that said grades may be newt and different from those heretofore established or existing, or may be different from existing ground levels , All of said work shall include, without duplication , any and all street intersections , terminations and opposite termina- tions occurring within the limitations of said work . The attention of all persons is directed to the fact that not all of said classes of work above described may be constructed upon all the streets and/or public ways above described in their entirety, but only upon the particular locations as shown on the plans and specifications hereafter referred to , which said plans and specifications shall govern as to all details with relation to the same. BE IT FURTHER RESOLVED that the Board of Directors of the Truckee Donner Public Utility District hereby makes the expenses and costs of said improvements and acquisitions chargeable upon a -2-• district, which said district said Board hereby declares the district benefited by the improvements and acquisitions herein described; said district shall include that territory in the County of Nevada , State of California, which is shown on that certain map on file in the office of the County Clerk of the County of Nevada , and which is entitled and described, "Proposed Boundaries of Truckee Donner Public Utility District West River Street Assessment District No. 1, County of Nevada , State of California, " and which said map indicates by a boundary line the extent of the territory . included in the proposed district and covers all details as to the extent of the area to be assessed; said map is , by this reference , r incorporated herein and made a part hereof. Excepting from the area shown and delineated on said map hereinabove referred to, the area of all public streets, avenues , lanes, roads , drives , courts , places, public parks , and all easements and rights-of-way therein contained belonging to the public, and also all property owned by the County of Nevada , the Truckee Donner Public Utility District, the State of California , or the United States of America , contained therein , now in use in the performance of a public- function , • NOTICE IS HEREBY GIVEN that serial bonds to represent unpaid assessments , and bearing interest at the rate of not to 'exceed seven per cent ( 7I) per annum, shall be issued herein in the manner provided in Division 10 of the Streets and Highways Code, the Improve- ment Bond Act of 1915 , the last installment of which shall mature fourteen (14 ) years from the 2nd day of July next succeeding ten (10) months from their date . -3- Proceedings for all work shall be taken pursuant* to the Municipal Improvement Act of 1913 , and the bonds hereinabove described shall be issued under the provisions of the Improvement Bond Act of 1915 as heretofore described. BE IT FURTHER RESOLVED that in accordance with the pro- visions of Sections 10203 and 10204 of the Streets and Highways Code, being a part of the Municipal Improvement Act ,of 19133, the matter of the improvements and acquisitions herein referred to is hereby referred to the Engineer of Work of said Assessment District, and the person having charge and control of the improve- ments and acquisitions described in this resolution. Said Engineer of Work is hereby directed to make and file with the County Clerk of the County of Nevada a report in writing containing the following: a. Plans and specifications of the proposed improve- ment if the improvement is not already installed ; b. A general description of the works or appliances already installed and any other property necessary or convenient for the operation of the improvement , if the works , appliances or property are to be acquired as part of the improvement ; c. An estimate of the cost of the improvement and of the cost of lands , rights-of-way, easements and incidental expenses in connection with the improve- ment. If the legislative body in the resolution of intention ordered that private utility damages be included in the assessment, the report shall contain an estimate of private utility damages; d. A diagram showing the assessment district and the boundaries and dimensions of the subdivisions of land within the district as they existed at the time of the passage of the resolution of intention . Each subdivision , including each - separate condomin- ium interest as defined in Section 783 of the Civil Code , shall be given a separate number upon the diagram. e. A proposed assessment of the total amount of the cost and expenses of the proposed improvement upon the several subdivisions of land in the -4- district in proportion to the estimated benefits to be received by such subdivisions, respectively, from the improvement. When any portion or percent- age of the cost and expenses of the improvement is ordered to be paid out of the treasury of the municipality, pursuant to Section 10200, the amount of such portion or percentage shall first be deducted from the total estimated cost and expenses of the improvement, and the assessment upon property proposed in the report shall include ti only the remainder of the estimated cost and expenses . The assessment shall refer to the sub- divisions by their respective numbers as assigned pursuant to subdivision (d ) of this section . BE IT FURTHER RESOLVED that if any surplus remains in the Improvement Fund after the completion of the improvements and the payment of all claims from the Improvement Fund, said surplus_ shall be distributed in accordance with Section 10427 of the Streets and Highways Code, BE IT FURTHER RESOLVED that the Board of Directors hereby finds that the public interest will not be served by allowing the property owners to take the contract for- the work and improvements provided for in this Resolution of Intention . PASSED AND ADOPTED THIS 6th DAY OF AUGUST , 1974 . RESOLUTION 7406 of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING EXECUTION OF SOUTHERN PACIFIC EASEMENT NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS i OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT that said Board does hereby authorize execution and delivery to SOUTHERN PACIFIC TRANS- PORTATION COMPANY that certain indenture and agreement, wherein SOUTHERN PACIFIC TRANSPORTATION COMPANY grants to TRUCKEE-DONNER i PUBLIC UTILITY DISTRICT, a body politic, the right to construct, reconstruct, maintain and operate certain water mains in, upon, 'i along, across and beneath property and tracks owned by said Reailroad. For the rights granted therein, the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT is to pay to SOUTHERN PACIFIC TRANSPORTATION COMPANY the consideration of One Hundred Dollars ($100. 00) . Passed and adopted by the Board of Directors of said District at a regular meeting thereof duly called and held in ' g g Y the District on the 6th day of August , 1974, by the following roll call vote : AYES: J. Craig , D. Anderson , P. Sutton , R. Anderson , i R. Waters I� h NOES: None ABSENT: None r j TRUCKEE-DONNER PUBLIC UTILITY DISTRICT i i By � ROY WAT S, President of the Board of Di a tors ATTEST: Clerk ereof '160,C 163 Westinghouse 905 East Second Street Electric Supply Company Box 3036 Terminal Annex Los Angeles,California 90051 213 629.4161 41 � f C 0 W E July 29, 1974 Mr. Ken Kra j ewski Water and Electrical Superintendent Truckee-Donner Public Utility District Post Off ice Box 309 Truckee, California 95734 Dear Mr. Krajewski : Subject: Arrestor Speci f icat ions, "Standard Condi t ions of Sale," and Price Policy for 2500 KVA Transformer Thank you for your letter of July 18, 1974, covering our arrestor specifi- cations questions and including an attached copy of the minutes of the meeting of the Board of Directors authorizing the purchase of the above sub j ect 2500 KVA transformer. Westinghouse Electric Corporation questioned your (b.) statement noting "primary is 3-wire Delta, but their system is grounded, not as I previously stated as ungrounded," They noted that this is a somewhat uncommon system that is sometimes used by P. G. and E for some of their remote services, but the arrestors are being designed for a primary feed 3-wire Delta grounded system as you have specified. The primary purpose of this letter is to conf i rm and clarify to you and conditions of sale" and "price policy" for your your Board our "standard order covering the above subject 2500 KVA transformer. The reason for this is one of the sentences that was recorded in your minutes of the meeting which said: "Delivery is 48 weeks after receipt of order and prices are firm except for insulating of 1 ." You noted on your May 31 , 1974 letter to me that "the District does require shop drawings for our approval ." I noted on my ,May 3, 1974 memo accompany- ing my original bid response that "the above transformer can be shipped in 48 weeks after receipt of order without draw!n approval ," f drawina approval is required, drawings for your approval can be provided in 20 weeks after receipt of order. The transformer can then be provided in 43 weeks after receipt of approved drawings." As you will require drawings for approval , they are presently being specified and drawn up and should be forwarded directly to your attention on or about November 1 , 1974. Then, allowing 3-4 weeks for your drawing review, approval , and return (say, by December 1 , 1974) the transformer and final drawings wi•l 1 be provided within 43 weeks (approximately September 1975) from South Boston, Virginia. Mr. Ken Kra j ews ki July 29, 1974 Page Two Also, the statement: "Prices are firm except for insulating oil'' is not correct. I have attached a copy of West i nghouse's "Standard Conditions of Sale" and "Price Policy" effective December 13, 1973. This copy is iden- tical to the selling policy 47-000, Page 2, that accompanied my May 3, 1974 memo and original bid response. Your 2500 KVA transformer fa l 1 s under the "for shipments made beyond 90 days from receipt of order" category. It is therefore "subject to adjustment upward or downward based on changes in Bureau of Labor Statistics Labor and Material Indexes" as 1 have noted in red pencil . I would appreciate it if you would review the above with your people and advise me if any further clarification is required on my part. The written minutes that you have submitted for my file as a confirming order are not approved by our Westinghouse Treasury Group. it will be necessary for you to submit a letter acknowledging the above as being correctly interpreted and approved by Truckee-Donner for my Treasury group to give approval for equip- ment manufacture. I look forward to your response at your earliest convenience. a re l y -Pau P. Gula D i s�1r_t_ Ut i 1 i t Sales Manager PPG:kro Enclosure 1 STATEMENT OF GENERAL FUND Bank Balance - 7-16-74 15 ,522 . 95 Deposits 50,173. 71 Time Deposits 1312690. 64 Disc. & allowances (7. 76) Approved Billings 13 ,083. 26 Post Office 300. 00 Directors 500. 00 Internal Revenue Service 51484. 04 j Dept. of H.R.D. 11618. 38 George Cattan 258. 75 (212236 . 67) PAYROLL 7-31-74 DT OT STANDBY GROSS NET Silva 10. 73 71 . 50 768 . 63 596 . 18 i Straub 37 . 32 62 . 20 696. 64 494. 33 I Sharp 52. 74 650. 46 451. 71 Reynolds 9 . 98 648 . 38 497. 42 Lopez 9. 98 648. 38 467. 15 Grow 638. 40 492. 38 Kraj ewski 623. 88 463. 15 Drace 46. 10 510. 98 375. 68 Connell 478. 08 346 . 33 MOrgan 472 . 56 344. 39 Barry 425 . 28 343 . 85 Craig 58 . 59 415 . 71 317. 82 Rose 11. 98 395. 02 293. 86 Kinzie 23. 35 355. 51 273. 58 Kirchner 292. 80 212. 74 (52970. 57) 260. 77 133. 70 8020 . 71 Bank Balance - 1702180. 06 I BILLS FOR BOARD' S APPROVAL j Sierra Pacific April & June 1121080. 56 Anixter Pruzan 172048 . 76 Alexander Grant 62400. 00 A. P. P.A. 50. 00 Collection Consultants 118.126 f Muni-Chem __81. 45 Graybar 11. 49 McGraw Hill 10. 00 Pacific Telephone 772. 76 RTE 72409. 87 Sangamo 472 . 50 Standard Oil Co. 30. 91 ( Southern Pacific 180. 00 Tahoe Pyramid Insurance 71. 00 RTE 792 . 88 Dart Resorts 81242. 84 Sierra Pacific 93,213. 00 Cal-Western Life 13,027 . 53 Petty Cash 50. 00 Lyell Cash 11,477. 19 (1659541. 00) i i I I i _� fPaqt 155