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HomeMy WebLinkAbout1973-10-02 Min - Board OCTOBER 2 , 1973 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by President Roy Waters at 7: 30 p.m. in the conference room. ROLL CALL: H. Loehr, present; D. Anderson, present; N. Stone , present; R. Anderson, present ; R. Waters , present . GUESTS PRESENT: Winifred Loehr, Marigrey Fish, Pat Sutton, John Craig, Jeanne Sollen, Fred Damavandi, Dan Cook, Martin McDonough, Chuck Dascaw, and Mr. Wilson. EMPLOYEES PRESENT: Paulus , Kinzie, Krajewski, Grow MINUTES OF SEPTEMBER 18, 1973 The president asked if there were any additions , corrections , or omis- sions to the Minutes of September 18, 1973. It was moved by Director Loehr and seconded by Director Stone that the Minutes be approved as read. All aye; motion carried. BILLS FOR BOARDS APPROVAL After questioning a few of the bills, it was moved by Director R. Anderson and seconded by Director Loehr that the bills be paid. All aye; motion carried. DART SUPPLEMENTAL WATER AGREEMENT Mr. Martin McDonough came before the board to present the water agree- ment between the district and Dart Resorts , which included the changes requested at the last regular meeting. Dart has agreed to construct the well and dedicate it to the district upon completion. The contract provides that if the well and its appurtenances prove inadequate, the district may construct intake facilities on Donner Creek. Dart will provide a letter of credit in the amount of $1,600 ,000 for this con- struction. Mr. McDonough stated that all parties would do everything possible to stay away from the Donner Creek facilities . A new section has been added to the agreement which was at the suggestion of the Attorney General ' s office. Under Item 19 , the contract states that no "project" will be undertaken without complying with the requirement of the California Environmental Quality Act of 1970 prior to construction. Resolution 7322 states that the board approves of the terms , conditions , and provisionsof the agreement and that the president and secretary of the board are authorized to execute the agreement on behalf of the district. It was moved by Director Stone and seconded by Director Loehr that Resolution 7322 be adopted. ROLL CALL: H. Loehr, aye ; D. Anderson, aye ; N. Stone, aye; R. Anderson, aye ; R. Waters , aye. SO MOVED. ENVIRONMENTAL ASSESSMENT FORM Mr. McDonough explained that if we proceed with the supplemental agree- ment, we must conduct an Environmental Assessment on the well and its appurtenances. This assessment considers all environmental aspects to do with the drilling of the 500 gpm well . The report can be made by district staff. If the board finds that the well and its appurtenances will have an adverse affect on the environment, then a full scale envir- onmental impact report will have to be made. The assessment form will be presented to the board fortheir decision at a special meeting as to whether it would have an adverse affect on the environment . At this time, all concerned people will have an opportunity to present their opposition to the well and appurtenances . Another step that has to be taken is the filing of plans for the well with the County Planning Commission. They have to approve the project in connection with their master plan for the area. Mr. Paulus was issued a minute order to prepare the Environmental Assessment Form and proceed with the County Planning Commission' s approval of the overall plans for the well and its appurtenances . Page 167 LONG-RANGE FINANCIAL FORECAST -2- OCTOBER 2 , 1973 Mr. Paulus presented the board members with a proposal from Bartle Wells Associates and read a letter from Gene Aiello from Bank of America. Mr. Aiello' s letter stated that they would not be able to submit a proposal without outside professional engineering imput. Bartle Wells quoted a total price of $28 ,300 for the entire study. This does not include transportation and lodging while conducting the study. For the financial forecast only, the fee would be $15 , 775 . The report could be completed within four months . The board has no deadline date for their decision. The board decided to table this matter until the meeting of October 16 . They asked Mr. Paulus to invite Mr. Jack McMinn from Bartle Wells to be present at that meeting �— so they can ask additional questions of him. ELECTRIC METER TESTER Manager has investigated purchasing an electric meter tester. Up until a few months ago, we were sending our meters to Sierra Pacific for testing. Sierra Pacific is no longer doing this for us . Mr. Paulus told the board that utilities governed by the Public Utilities Commis- sion are required to test their meters periodically. A meter tester runs from $1 , 300 to $1 ,500. Director H. Loehr moved that we authb ize manager to purchase an electric meter tester not to exceed $1,600 . The motion was seconded by Director R. Anderson. ROLL CALL: H. Loehr, aye ; D. Anderson, aye ; N. Stone, aye ; R. Anderson, aye ; R. Waters , aye . SO MOVED. MANAGERS REPORT Noble Murray came into the office today to look at the parcel maps for the surplus land. The appriasals should be completed within two months . Tahoe Truckee Agency was the lower bidder for the insurance to pro- tect the pumps , substations , and tanks against vandalism, fire and extended coverage. They have been authorized to prepare the policy. Lloyd Everett is going out of business as an Arco distributor. He will now be handling Exxon products . Manager has told him he will take the Exxon- gas for the three months remaining in the year. In January, we will again put bids out for the coming year. If we are charged an excessive rate for the Exxon gas , we may go back on our agreement with Arco as we believe they guarenteed the same rate for the entire year. Manager reported that we have ordered a 400 gpm pump for the Southside Well. Dr. Sharp thinks we could develop the well up to 400 gpm by going down the shaft with dry ice and other chemicals . The 400 gpm could break our existing four-inch line coming from the well. Dr. Sharp feels that if we leave the well alone , it will eventually develop itself to the higher capacity. When we receive the pump , we will gauge it down to 250 gpm. Pat Sutton asked why we needed Donner Lake water if we have other facilities such as the new Southside well pumping 400 gpm. Tom replied that it is not desirable due to anticipated river crossings . He also pointed out that there is only so much underground water available. We have adequate water facilities for today but what about in 10 years . Pat Sutton asked what percentage of the waterlines installed at Tahoe Donner have been completed. Tom assured her that none of the facili- ties have been accepted. Mrs. Sutton also asked what steps are being taken to insure good quality in the waterlines at Tahoe Donner. Tom told her that we have Ken Krajewski inspecting the lines in that sub- division and that it would be physically impossible for one man to cover the entire subdivision. Ken Krajewski spoke of the procedures he takes in inspecting the waterlines . An inspector watches the workers to the best of his ability. All waterlines are filled and tested before road grade is made. They are tested with working pressure and then tested again with 50 pounds above working pressure or 150 psi whichever is greater. Most lines at Tahoe Donner are subjected to over 200 psi at the present time because they are running the system backwards . That is one of the reasons why we are not accepting the system for our Page 168 MANAGERS REPORT . . . continued -3- OCTOBER 2 , 1973 maintenance- -just for the liability of individual homes . He also re- ported that the only apparent breaks at Tahoe Donner have been as a result of subgrade failures at sewer lines which comes under the jurisdiction of the County_ inspector. Pat Sutton asked if there was a fee charged to the developer for inspections . Tom said yes there was a fee and that it was $8 . 50 per hour. John Craig asked what percentage of the summer was spent inspec- ting the waterlines . Ken estimated it was between four and six hours per day. Tom Paulus said he would consult with Dan Cook and see if he feels we are doing an adequate job of inspecting the waterlines . Also, if he feels we should hire additional employees next construction season exclusively for waterline inspections at Tahoe Donner. There being no further business to come before the board, it was moved by Director R. Anderson and seconded by Director N. Stone that the meeting be adjourned. All aye ; motion carried. The regular meeting was adjourned by the president, Roy Waters , at 9 : 13 p.m. BY: R Y WATERS., PRESIDENT OF HE BOARD Y MERRILYN INZIE, CORDING SECR TARY w--• Page 169