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HomeMy WebLinkAbout1975-05-12 Min - Board MAY 123% 1975 The special meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the President at 4 : 30 p.m. in the conference room of the district. ROLL CALL : Waters , present; Sutton, present; Wilson, present ; Anderson, present ; Craig, present. EMPLOYEES PRESENT: Hobensack, Kinzie. OTHERS PRESENT: Dan Cook Kathie Radtke (Sacramento Bee Reporter) , Art Broughton (Sierra Sun Reporter) , Paulua Sutton, Joseph Q. Joynt. LETTER TO DEPARTMENT OF REAL ESTATE The Directors were presented with copies of a preliminary letter from Dan Cook to the Division of Real Estate (a copy of the draft is attached) . Mr. Craig stated he was satisfied with the draft letter and asked what the other directors thought. Mr. Waters asked if the final decision on the release of the Letter of Credit was with the Department of Real Estate . Dan Cook said it was , and the District' s part in the matter is to make them aware of the current conditions of the Tahoe Donner water situation. His opinion was that the Board would be equally criticized whether they recommended to the DRE the release of the Letter of Credit or the retention of the Letter. Director Sutton asked if reference should not be made to the fact that there may be a need for a new water agreement since Donner Lake water will probably be denied. She also wanted to see the uncertainty of the date of acceptance spelled out a little more ; specifically, the problems that are preventing the acceptance of the Donner Donner water system. It was later decided this would not be necessary. Mr. Doskow has asked Dan Cook to expand a little in his letter. Under Number 1, Mr. Doskow wanted a reference indicating that Dr. Sharp feel there is adequate ground water available. Mr. Cook thought the report (Groundwater Study) says this and there is no need to restate it. Mr. Doskow also asked that the letter point out that the District has bonds covering the completion of the water system. Mr. Cook thought this was a matter of record and does not need to be reaffirmed. Mr. Joynt stated there was no legal protection in the bonds for unsatisfactory work on the water lines in Tahoe Donner. It was brought up that if additional ground water sources are secured to supply Tahoe Donner, there is still no means to transport this water to the subdivision and a new water agreement would need to be prepared. Particular reference was made to water from the Airport Well and Joerger #1 Well. Mr. Cook said this could be added. Under Number 1 on Page 1, Mr. Cook said the sentence stating, "Dr. John Sharp rrepared, in accordance with the supplemental water agreement, the report entitled 'Availability of Ground Water, Truckee-Donner Public Utility District, Nevada County California' dated February 14, 19751 , he would add "a copy of which has been made available to your office." It was moved by Director Wilson and seconded by Director Waters that Dan Cook be authorized to send the proposed letter as presented tonight with the above modifications . ROLL CALL: Waters , aye ; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye. SO MOVED. Mr. Hobensack requested the Board consider additional information on the downtown undergrounding project; the Chairman said the item was not on the agenda for this special meeting. Directors Sutton and Wilson objected to consideration of any item not posted on the special meeting notice. Page 56 Page One - May 12 , 1975 Mr. Hobensack reported that he had received a proposal. from Mande, ville Construction for excavation, installation, backfill and repaving for telephone power, and TAT in Downtown Truckee . The sewer line construction, also being done by Mandeville construction, is scheduled to commence next week. Mr. Hobensack mentioned that the Telephone Company is uncertain as to their participation in the undergrounding project . He felt that if this occurs , the whole project should be discontinued until the Telephone Company pursues the matter again. A question was raised as to whether the PUD could participate in a joint effort if the cost was more than the amount, $3 ,000 , the Code requires to go to bid. Mr. Cook thought the construction work could be handled under a Change Order to the Mandeville contract with the Sanitary District. The Sanitary District did go to bid on their work and Mandeville was the low bidder. Mr. Cook said a similar situation was involved in a contract change order with the Sanitary District by the School District. In that instance , the attorneys for both districts ruled this to be legal since the Sanitary District publicly noticed for the work and received bids and awarded the contract to the lowest bidder. Afte r r Dan Cook looked at the proposal from Mandeville , he recommended that the change order should be made to the Sanitary District ' s original contract. The proposal, as submitted by Mandeville, states that the price is not firm. It also does not specify what the backfill , paving, etc. , will be. Under a change order , the specifications will be the same as the Sanitary District. It was decided to set up a special meeting to further discuss this subject. The meeting was set for Wednesday, May 14, at 4 : 30 p.m. There being no further business to come before the Board, it was moved by Director Anderson and seconded by Director Wilson that the meeting adjourn. The special meeting of the Board of Directors was adjourned by the President at 5 : 22 p.m. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: JOHN CRAIG, PRESIDENT OF THE BOARD eto ME ILYN KI IE, RECORDI SECRETARY Page 57 Page Two - May 12 , 1975 r CDOW ASSOCIATES '- v ENGINEERING CONSULTANTS y ` �•! •�' 2060 PARK AVENUE T OROVILLE. CALIFORNIA 95965 PHONE (916) 522-6457 May 9 , 1975 UBJE TO REVISION Mr. Richard D. Carlson State of California Division of Real Estate 714 II P I1 Street Sacramento, California 95814 Re : Truckee-Donner Public Utility District/Dart Resorts Tahoe Donner Subdivision Dear Mr. Carlson: It is my understanding that you are considering the release of Dart Resort's five million dollar letter of credit. At issue is the ability of the District to supply adequate water for the development. Please refer to our letter of August 2, 1974 and our letter of December 17, 1974 describing the circumstances under which the District can serve the current needs of the 3700 lots and 200 condominium units for which public reports have been issued, and how the .increasing demands will be handled as the subdivision is built out '. There have been three significant developments which have taken place since December 17, 1974 that will have a rather profound impact on the ultimate solution of the water problems of the Truckee region. 1. Dr. John Sharp prepared, in accordance with the supplemental water agreement, the report entitled ''Availability of Ground Water, Truckee-Donner Public Utility District, Nevada County California" dated February 14, 1975. C)12,t..L0Y0 M, 0K F" 1:), .JOE E.COOK M.Y. (",AN J C E10K l c, Page .58 Richard D. Carlson Sacramento, California May 9, 1975 Page 2 . 2. The staff of the State Lands Commission and the staff of the Water Resources Control Board informed the District and Dart on March 6, 1975, that most likely the lease across state lands for the intake pipe would be turned down . 3 . The District, at Dart ' s suggestion and with Dart ' s concurrence, requested a 180 day delay in the scheduled hearing so that other alternatives presented in Dr. Sharp 's report could be properly analyzed and a coordinated development plan prepared. The 180 days commenced April 2, 1975. Dart is at this time exploring ground water possibilities through- out the Truckee region. Their early attention has been focused on existing producing wells such as- the airport well and the Joerger Well No. 1. The time frame is of concern to the District and to me. Dart representatives have, at this early date, expressed pessimism that definitive results can be obtained in the 180 days. 1 During this interim time the District is proceeding under the terms of the supplemental water agreement which provides for projected water needs and ways and means to satisfy those projected water needs. Projected Maximum Day Consumption Tahoe Donner 1974 8391'000 585 GPM 1975 940, 300 650 GPM 1976 1,036, 800 720 GPM 1976 830 GPM Should the water demand at Tahoe Donner equal or exceed the 650 GPM this summer, the District will give Dart notice that additional source of supply must be assured by years end. I think this illustrates our concern with respect to the timing. The intract pumping and storage facilities have not been accepted by the Truckee Donner Public Utility District at this time and the probable date of acceptance is unknown. Dart is operating *Actual record condition 8-29-74 8369700 GPD . . 580 GPM **North Side Well is pumping about 820 GPM & therefore can not meet demand own^" Richard D. Carlson Sacramento, California May 9, 1975 Page 3 . the system at this time while completing the work and presumably will continue to do so under the terms of their County Health Department permit. The decision whether or not to release the letter of credit is yours alone, however, the District appreciates the courtesy that you have extended us and we hope these comments are useful to you in your deliberation . Very truly yours, C00 SOCIATES an J ok Civil ngineer DJC/cap cc : Board ' Paul Hobensack Joseph Joynt TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 9S734 TELEPHONE S87-3896 A G E N D A of the BOARD OF DIRECTORS MAY 27, 197S 7 : 30 P.M. 1. Roll Call 2. Minutes of May 6 and May 12 , 1975 3. Bills for Board' s Approval OLD BUSINESS 1. District Insurance - Bob Bowen, Stice & Wells 2. R. W. Beck and Assoc. , Ken Merriman 3. TTSA Regional Plant, Os Butterfield 4. Dart/Cattan Water Agreement S. Donner Lake Electric Line Contract , S.P.P.Co. Response of May 7, 197S 6. Hydro-Search Study of Northside Well 7. Union Negotiations Committee Report S. Downtown Alley Underground 9. Bright Trailer Park Committee Report 10. New Library Miscellaneous NEW BUSINESS 1. Dart Rezoning Applications 2. Treasurer' s Report 3. Commercial Water Meters Page 59 Agenda . . . continued Page Two May 27 , 1975 NEW BUSINESS cont. Miscellaneous DISTRICT COUNSEL REPORT 1. Sick Leave & Vacation Payouts Miscellaneous MANAGER' S REPORT 1. Joint Pole Agreement 2. Donner Pines Report 3. Recreation District- Meadow Park Project 4. Downtown Fire S. APPA Conference Report Miscellaneous EXECUTIVE SESSION 1. Union Negotiations 2. Atkinson Suit JC:mhk Page 60 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 ORDER OF ADJOURNMENT The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was properly and duly noticed pursuant to law for Tuesday, May 20, 1975 , at 7 : 30 p.m. in the District Office , Truckee , California. Merrilyn Kinzie , Secretary to the Board of Directors, was present. There were no directors present and no quorum to do business. By virtue of Section 54955 of the California Govern- ment Code , I , the undersigned, adjourned the regular May 20, 1975 , meeting to Tuesday, May 27 , 1975 , at the hour of 7: 30 p.m. at the same place. Dated: May 20, 1975 Truckee-Donner Public Utility District By. Merf ilyn H. inzie Page 61 Tyros, etc to be corrected in May 6, 1975 Minutes as rproved , by A'oard on Yay 27 f i rage 2 4th r.aragrarh: "verba.tum"is rr.isspe1led rape 6.XIrd -pa.raprarh from the bottor k of the pane which begins with "Hobensack: Yay I . my letter" etc. 2/3s of the way into the paragraph, the line beginning "do it the way it should be ," Place quotation marks around the next sentence so that it reads: "A comrrehensive budgeting stem is of sipnifica.nt value ." Then rla.ce rart of another sentence in ouotation marks so that it reads: "The D stri ct is -presently faced with time-consuming activities concerning the Truckee-Donner. Public Utility Districts financial status ," and I certainly agree with that. Par-e 7 , st raraFrarsh t capitalize girl scout zioAx council and spell council correctly instead of "counsel" capitalize united fund capitalize roles , towers & Fixtures and place in Quotation marks (you re quoting category in the Budget) �aritalize line transfom.,ers and r.lace in quotation marks well "caritol" correctly (that' s not the right word when sre1led that way) rage 7 , 7t h r,arararh= beinnin "Sutton: In -Capitalize line transformers and dace in quotation marks Page 8, 31th ,a a�rarh: beginning with"Sutton: okay g now"-toward � end of paragraph the f pure 609 000 is used. Would you Tease either check the tare or substitute "60%" which was the intended f igure . ,�.. Q Qth raraFrarh /epinninp� with"Hobensack: In order" pa� e a.ri.taliz arthur in Arthur Young page 16 second paravra beginning with "It was" "Manger" correct sne l l l ng of afire d and lane h b ginning- with "Larry Drace` �aae 16, 8th paraFrap g � correct spelling of "simrlier" , r.a e 5, 1.lth ra_raFrarh beginning with"Hobensack:X I would like to "etc dd after Hobensack: (readirw from statement) a rrer.ared page 20i/l/iibel" th rara�rarh: bepinninF with""Anderson: " the word was not "liable'# when Rex made the comment pa.p-e 11 1st narap-ranh - "$2, 000, 000 Floing, THROUGH the community" not ''to" gage 11, th raragraph - beginning with "Wilson: I would like" the word "red" should be substituted in two palaces in his paragraph for the word "read" page 17, 8th rara_graph: this is to be changed to read: "ivir. Hoben- sa ck read a rrera red statement about the Treasurer's recommendations in which, etcl"