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HomeMy WebLinkAbout1975-07-07 Min - Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AGENDA of the BOO . BOARD OF DIRECTORS ADJOURNED MEETING c JULY 79 1975 7:30 P.M. 1. Roll Call 2. Minutes of June 3 and June 12, 1975 OLD BUSINESS 1. Rate Study - Letter of Acknowledgment from Arthur Young & Company 2. Adjusted Budget 3. Joint Pole Agreement -- Manager's Recommendation 4. G.O. 95 Adoption 5. Response to Dart Resorts' Letter of June 9, 1975 6. Audit Agreement -- $7,200 Additional Costs 7. Billing Machine Committee Recommendation Miscellaneous NEW BUSINESS 1. Southern Pacific Transportation Company -- Termination of Lease Audit 2. Requirement for Professional Registration 3. Continuation of Membership to CMUA 4. Dept. of Transportation -- Service Contract Miscellaneous Agenda . . . continued Page Two Adjourned Meeting - 7-7-75 DISTRICT COUNSEL REPORT 1. Pierce Trailer Park Discussion 2. Adoption of Basic Safety Standards created by Ruralite Safety Miscellaneous CORRESPONDENCE 1. Conference Brochures Miscellaneous MANAGER'S REPORT 1. Sierra Pacific Power Company Amendment Agreement 2. Results of Meeting with Sierra Pacific Power Company on July 2 3. Hiring Students to do Janitorial and Office Work Miscellaneous mhk °^ 1 7 7 i JU LY 75 1975 The adjourned meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by the Chairman at 7:30 p.m. in the conference room of the District. ROLL CALL: Waters, present; Sutton, present; Wilson, absent, arrived at 8:05 p.m. ; Anderson, present; Craig, present. EMPLOYEES PRESENT: Hobensack, Kinzie �-- OTHERS PRESENT: Don Strand MINUTES OF JUNE 3 and 12, 1975 Director Sutton submitted corrections to the minutes of June 3. She stated there were in both the verbatim and summarized section of these minutes. There was discussion on how these corrections should be incorporated into the already-prepared minutes. It was moved by Director Sutton and seconded by Director Anderson that the verbatim sections be rewritten in summary form and the summary sections incor- porate Director Sutton's corrections. ROLL CALL: Waters, no; Sutton, aye; Wilson, absent; Anderson, aye; Craig, aye; SO MOVE . The Board agreed that there would still be a draft copy of the minutes sent to the Directors prior to preparation of the final copy. It was moved by Director Anderson and seconded by Director Waters that the minutes of June 12 be approved as written. ROLL CALL: Waters, aye; Sutton, abstain, not present at the meeting; Wilson, absent; Anderson, aye; Craig, aye; SO MOVED. RATE STUDY AUTHORIZATION The Board received copies of an "Acknowledgment Letter" from Arthur Young & Company regarding Phase I of the Rate Study. The letter states that maximum cost will be $4,000. Director Waters wanted the Board to be aware that Phase I includes only two meetings with the Board. Mr. Joynt stated he had read the letter and felt it was satisfactory. Upon Mr. Joynt's recommendation, it was moved by Director Wilson and seconded by Director Sutton that the Acknowledgment Letter be signed and returned to Arthur Young & Company. ROLL CALL: Waters , no; Sutton, aye; Wilson, absent; Anderson, aye; Craig, aye; S MOVED. ADJUSTED BUDGET The Directors were presented with a status report on the 1975 budget. The report showed the budgeted amount as compared to the actual expenses and an over or under figure. The figures were as of April 30, 1975. There was discussion on the form of this report. It was decided to add one more column to the report which shows the total yearly amount budgeted for each budget item. Mr. Hobensack explained that he anticipates having available for the Board next month the monthly reports recommended by Arthur Young. Those are the REA report for both water and electric, and an updated budget showing the General Ledger Accounts. Mr. Hobensack read from the Arthur Young manual the section which explains the monthly reports to the Board. Mr. Hobensack did not think the monthly reports Arthur Young recommended would be enough information for the Board. The Board agreed they wanted to receive the REA report and the budget status report showing the General Ledger Accounts and the budgeted yearly amount in addition to the information that was presented tonight. Mr. Joynt suggested the District use a prepared form for monthly budget status reports with blanks for entering the monthly expenditures. The Board agreed the figures could be handwritten providing it is legible. Director Sutton stated that on January 9, 1975, the Board received some information from Arthur Young & Company on their accounting study. In that letter, it was indicated that in the internal district reporting, the budget status reports be Page One - July 7, 1975 Budget Status Report . . . continued a monthly operation and is to be distributed to the Board of Directors and the General Manager. In a letter from Arthur Young & Company dated December 20, 1974, they further stated the financial operating reports will be designed by Arthur Young and they will assist the District to implement and improve the financial and operating reports for use by the Board of Directors and the District Manager. Reports and information to be developed by Arthur Young will include monthly finan- cial statements with a comparison of actual revenue and expenses versus budget. Director Sutton stated that if these services have not been rendered, then the Board needs to talk to someone from Arthur Young. There was no more discussion on this subject at this time. The Chairman asked if the Board was going to receive a water and electric budget together whether or not it is consolidated. The Manager explained that in order to obtain historical accounting information, he had to use the old account numbers which separated the water from the electric by separate account numbers. Now, Arthur Young has given the water and electric figures the same account num- bers, but they are separated by .a, .b, and .c under that account number. In order to use past information, Mr. Hobensack had to follow the same practice of separat- ing the water from the electric. He hoped that next year this would not happen. Director Anderson asked if Mr. Hobensack had met with anyone from the accounting firm yet regarding some of Mr. Hobensack's concerns about their accounting recom- mendations. Mr. Hobensack said he had not yet because he did not want to run up a large bill with them and was hoping he could talk to a representative at some time when they were working on another project. There was lengthy discussion on Arthur Young' s accounting recommendations. The Board directed the Manager to confer with Arthur Young as soon as possible to work out the problems that have developed with their accounting recommendations. BILLS PAYABLE-WEST RIVER STREET ASSESSMENT DISTRICT The first construction progress payment for Byars Construction for work on the West River Street Assessment District water line was presented to the Board for approval . The contractor would like payment as soon as possible and Dan Cook has recommended the payment. The Check presented for approval was on the General Fund. Mr. Hobensack said he intended to take funds from the West River Street Assessment District Time Deposit to reimburse the General Fund. There was discussion on whether the money should be paid out of the General Fund and then reimbursed from the Assessment District fund. Director Sutton stated that Dan Cook said it was not to be done in that manner and that the funds were to be completely separate. It was moved by Director Sutton and seconded by Director Anderson that the Board approve payment to Byars Construction in the amount of $33,809.04 contingent upon further instruction from the Engineer-of-Work (Dan Cook) and Bond Attorney (Ed Ness) on the accounting procedures for the West River Street Assessment District Fund. Mr. Hobensack said he would make every attempt to contact Mr. Ness and Mr. Cook in the morning so that payment could be made tomorrow. ROLL CALL: Waters, abstain; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Director Sutton requested, as Treasurer of the District, to be included in any conferences regarding the accounting procedures for the West River Street Assess- ment District. Quintana's Inclusion in West River Street Water Line Extension: Dan Cook con- veyect over the telephone today to Mr. Hobensack a cost quotation to have the water line on West River Street extended to the Quintana property. The Board was presented with copies of a memo from the manager containing the price. Mr. Quintana is aware of the cost which was in the amount of $7,288.19. Mr. Joynt recommended the Board adopt the sum as the amount Mr. Quintana has to pay and give him written notice that payment must be made by Thursday, July 10 or the line extension will not be made. He also thought and the Board agreed, Mr. Ness and Dan Cook should be contacted to find out where the money is to be deposited. Page Two - July 7, 1975 Quintana -- West River Street Assess. Dist. . . . continued Based on the recommendation of the Engineer-of-Work, Director Wilson moved that the Board adopt the amount of $7,288. 19 as the amount necessary and sufficient for Mr. Quintana to get his line extended as part of the West River Street project. Seconded by Director Sutton. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO -MOVED. Director Sutton moved that Mr. Quintana must pay the $7,288. 19 by sometime Thurs- day, July 10. Seconded by Director Wilson. Unanimously passed by voice vote. �.... JOINT POLE AGREEMENT The Manager asked that this matter be tabled until the next regular meeting of July 15. Director Sutton pointed out that the District has received a bill from Pacific Tele- phone for rental fees on approximately 347 poles; and she indicated she was surprised the bill wasn't listed separately on the Accounts Payable Report under Pacific Tele- phone rather than with the telephone bills. G.O. 95 ADOPTION Mr. Joynt advised the Board that he is still waiting for a response from Mr. Jim Bondeson of the P.U.C. and SMUD. He felt this should not hold up the Board's action and that he would prepare an "adopting" resolution by the next Board meeting. Mr. Craig suggested and the other Board members agreed that G.O. 128 (underground construction) also be considered with G.O. 95. DART'S LETTER OF JUNE 99 1975 Since both Mr. Joynt and Mr. Cook have responded to Mr. Doskow's letter of June 9, the Board agreed there was no need for further response. In to a question from Director Sutton, Mr. Hobensack stated that he was aware r^ of the three letters of acceptance written by Ken Krajewski after he assumed management of the District. He said that it was explained to him that this was the way it had been handled before, and he didn't feel in a position to change it. In response to another question, he said he didn't feel it was necessary to bring it to the Board's attention because elsewhere he would not have. Mr. Joynt said he believes now is the time to start proceedings on the Tahoe Donner Improvement District. According to the Lakeworld-Dart water contract, the developer must assist the PUD in the formation of such a district. Mr. Craig ex- plained that the discussions on the formation of the improvement district were postponed last spring so that R.W. Beck's transmission study could be received and possibly the electric requirements could be included in the improvement district. The Chairman directed Mr. Hobensack to find out from Mr. Merriman when the Board could expect to receive the substation and transmission study. Mr. Joynt suggested contacting Ed Ness regarding his recommendations of what would be necessary to start the formation of an improvement district. Mr. Hobensack was asked to contact Dan Cook to determine what steps will have to be taken by the PUD in this formation. AUDIT AGREEMENT The Chairman stated he personally was in favor of paying the $4,580 bill to Arthur Young and Company for special audit work identifiable as research and consultation related to the various Dart Agreements and the District' s compliance with restric- tive covenants. There was discussion of why the costs were incurred. Director Waters said that he thought the accounting firm should be required to furnish detailed billing information on the audit costs. It was moved by Director Anderson and seconded by Director Waters that the Board not pay any additional money to Arthur Young & Company on the audit report. ROLL CALL: Waters, aye; Sutton, no; Wilson, aye; Anderson, aye; Craig, no; SO MOVED. The Manager was directed to write Arthur Young stating the result of the vote. Page Three - July 7, 1975 � 8� Audit Agreement . . . continued It was moved by Director Sutton that the letter to Arthur Young include the motion made by Mr. Anderson and seconded by Mr. Waters and the roll call vote. This motion died due to a lack of a second. The letter will indicate that the motion passed by a 3-to-2 vote. RECOMMENDATION FROM THE BILLING MACHINE COMMITTEE Fosten Wilson presented the other Board members with copies of billing machine costs and other pertinent data. The Billing Machine Committee recommended the Digital Dec 310 as the piece of equipment that will do the best job for the District. It is capable of doing more than just billing and is comparable in capabilities with IBM. The cost is in the same range as the NCR and Burroughs which are only billing machines instead of mini-computers. The Board discussed the necessity of ledger cards for the Accounts Receivable. Mr. Hobensack did not think there was a need for them. The Committee commented that ledger cards slowed the system down considerably. The Digital Dec 310 was not capable of dealing with ledger cards but did have the capability to recall a customer's billing history. Since omitting ledger cards is being considered, Director Sutton suggested the District seriously consider using a billing service which would mean the District would not have to make a capital investment which it cannot afford. Mr. Wilson stated that a billing service from NCR would cost approximately $2,500 for program- ming and $50 a month (or $1,995 to purchase) for an apti-adder. The Committee felt the price of the billing service was good but that the labor involved with a billing service is the same as the labor involved in doing the billing in the District office. It was also felt that with the District purchasing a machine, in the future, additional programming could be done so that it would eliminate some of the bookkeeper's work, Director Sutton requested the Committee also look into the Nevada County Computer Service which is publicly owned. There was discussion about the maintenance agreements for the various machines. The matter of a billing machine was tabled until such time as the Board receives a proposal from Tahoe National Bank on billing services and Nevada County ser- vices are looked into. The Manager was also directed to present to the Board a proposal on the financing of a machine. The subject was placed on the next agenda. The majority of the Board agreed that ledger cards were not necessary if the machine has the recall capacity. Miscellaneous The Chairman directed the Manager to check with Dan Cook on his progress on the Prosser Lake Heights water problem that he was to review. The Chairman questioned the status of the financing of the bucket truck and the specifications on the economy pick-up. Financing is available from Bank of America. Tahoe National Bank's interest rate 1s the same as Bank of America, but Tahoe National would require that the District transfer additional monies into their bank to match the amount borrowed. The specifications for the pick-up are prepared and the Manager is holding off on going to bid until it becomes nec- essary. Director Wilson asked the Board for authorization to contact Bob Reark of Arthur Young & Company regarding Mr. Reark's recommendation and comments on the selection of a billing machine. The Board authorized a maximum $100 expenditure for this advice. Director Sutton questioned the Statement of Outstanding Accounts Payable. She asked that the bills be listed consistently and accurately. In some instances, the bills are listed under the date incurred and in other instances, they are listed by the date received. She wanted the bills listed under the date of the statement or bill . The Board agreed that the bills should be listed consistently and accurately. Page Four - July 7, 1975 1 �� Miscellaneous continued Director Sutton requested a copy of a commercial water meter report that the Board dis- cussed last month. Mr. Hobensack said there was no report, but that the Board discussed the commercial water meters. Mrs. Sutton asked why the water meters were not read until June. Mr. Hobensack guessed that they were probably inaccessible. Director Sutton questioned the Donner Pines West Condominium bill and why it was so high if it were only for one temporary service. Mr. Hobensack said it was for a number of bills and that it was for several months. The Board discussed the electrical service to Donner Pines West Condominiums. Mr. Hobensack reported that he was going to install one temporary service in the Donner Pines West Condominium complex area for service to Bill Dearman, the night watchman. The Nevada County Building Inspector, Mr. Coen, has asked that power also be available for Mr. Bath, also a resident of the condominiums. The Board wanted to follow the Nevada County directive which stated the condominiums were not yet approved for occupancy. Mr. Hobensack said he was in the process of tak- ing services out with the exception of one temporary construction service. There was discussion about the Donner Village project which is across the street from the Donner Pines West Condominium development. Mr. Hobensack said a man applied for service today and Mrs. Sutton said he should first check to see if there is an occupancy tag from the County for it prior to connecting the power. Trailer Parks - Master Metered: Director Sutton wondered if the Manager had yet reported on the num er of trailer parks in the Districtihat are served through a master meter. Mr. Hobensack said he had not checked but that he believed there was only the one at Donner Lake that he had previously reported about. The Board directed Mr. Hobensack to list by name the trailer parks in the District that are master metered. Mr. Hobensack thought he could have this information by July 15. Purchase Order System: Director Sutton asked for a report from the Manager on implementation of the Purchase Order system that the Board requested sometime ago. Also on June 3, the Board requested a report on the average cost of electrical connections. Mr. Hobensack did not think this information was available but would be when the books are caught up on a current basis. Director Wilson thanked Mr. Hobensack for returning over one-third of the $1,000 allotted to him for his trip to Massachusetts. NEW BUSINESS Southern Pacific Transportation - Termination of Lease Audit: Southern Pacific has presented the District with a document that terminates a lease for placement of power lines on Southern Pacific poles. The poles and power lines have been removed. The subject poles were located in downtown Truckee in front of the old Curran Distributing building. It was moved by Director Anderson and seconded by Director Wilson that the District terminate the lease with the Southern Pacific Transportation Company. All aye by voice vote. Requirement for Professional Registration: Director Sutton believes that all per- sons that do engineering and design work in California must be registered. The Chairman said that he and Director Sutton spoke to a man in Sacramento at the office of the Board of Registration for Professional Engineers and he was unable to give an opinion on this as he was not an attorney but suggested the matter be referred to Mr. Watson in the Attorney General 's office. The Chairman asked Mr. Joynt to write ,,r.. to the person in the Attorney General 's office that handles administrative law and get an opinion as to whether or not the District's General Manager needs to be registered as a professional engineer in California to do design work for the District. The Board unanimously agreed that Mr. Joynt should inquire of the Attorney General 's office regarding this. CMUA Membership: Continuation of the California Municipal Utility Association requires 180 yearly dues. The District receives a monthly newsletter from the association which deals with, among other things, power and water. The Association also is involved with legislation, lobbying, and other functions. The Board had no objection to belonging to the membership, but Director Sutton wanted to see the payment delayed. Page Five - July 7, 1975 CMUA . . . continued + It was moved by Director Sutton and seconded by Director Anderson that the District's membership to the CMUA be continued. All aye by voice vote. Dept. of Trans. Service Contract: The Department of Transportation has presented the District with a standard service contract for a new service being installed near the junction of Highway 89 and Interstate 80. The contract states the connec- tion fee will be $350. No Board action is required, and the Chairman signed the contract on behalf of the District. Miscellaneous LAFCO (PLACER COUNTY) HEARING: The Placer County LAFCO Hearing to consider .� adopting Sphere of Influence is scheduled for the date of the next regular meeting of July 15. The Board discussed the necessity of sending a delegation of offic- ials to represent the PUD. Some of the Directors thought the District should be represented to convey possible interest in annexing the Martis Valley area into the PUD and to protect ground water sources in that area. The Board discussed having Dan Cook present to represent the District along with the Chairman, the Manager and Joe Joynt. It was moved by Pat Sutton and seconded by Fosten Wilson that the regular meeting date of July 15 be changed to Monday, July 14 at 7:30 p.m. so that a delegation can attend the Placer County LAFCO Meeting on the Martis Valley Spheres of Influence. All in favor by voice vote. Farmer's Home Administration: The District has received a notice stating Farmer's Home Administration would possibly be loaning money at 5% interest for building, construction, repairs and maintenance to water and electric services in rural areas. The Chairman directed and the Board agreed that an inquiry should be made by the Manager. <-aQd The Chairman asked that the matter of crossings to connect services to existing water mains in the Olympic Heights Subdivision be placed on the next agenda. He has been contacted by a contractor that has to pay actual costs of a street crossing to have water connected to the home. Mr. Craig thought it was unfortunate that the homeowner or contractor has to pay costs for a street crossing in subdivisions where the mains were placed on the opposite side of the street. Director Sutton suggested the total cost of the water connections be re-evaluated at an average cost to' include street crossings. Mr. Hobensack thought this matter should be studied with the rate study by Arthur Young. Until then, the Board thought the contractor that has questioned the cost will be required to pay the cost as outlined in the existing policy. The Manager said he could have the average cost for a water connection in the Tahoe Donner subdivision by the first meeting in August. MANAGER'S REPORT Inspection of Tahoe Donner Electric Lines: Mr. Hobensack suggested Mr. Beardsley, a retired electrical engineer, might be interested in conducting the electric line inspection in the Tahoe Donner subdivision. The Board wondered if there is a lineman presently employed by the District that is knowled able enough to do the inspection. The inspection costs are paid by Dart Re rts. The Board left the inspection up to the discretion of the Manager and it would be his responsibility to assure that it was done properly and satisfactorily. Davos Drive - Three Phase Construction: Mr. Hobensack has signed a change order to instal three phase power to Davos Drive so that electricity could be supplied to a water pump. The single phase construction has been accepted by the Board at an earlier date. The Board expected the Manager to inspect the construction of the three phase line; and other than that, there would be no action for the Board to take. Hiring of Students to do Janitorial and Office Work: Mr. Hobensack proposed hiring two students for the summer; one to replace Paul Rose who terminated approximately one week ago (he did janitorial and warehouse work) and one employee to assist in the office work. The hourly wage is $2.50. Mr. Hobensack thought the work would be full-time (40 hours a week) in the summer and then be part- time in the winter. Director Waters moved that Mr. Hobensack be authorized to hire at his discre- tion to full-time students, one to replace Mr. Rose and the other to work in the Page Six - JUly 7, 1975 l g 3 Hiring of Students . . . continued office for a limited time until school starts and would prefer to see a student at the Tahoe Truckee High School . Seconded by Director Wilson. ROLL CALL: Waters, aye; Sutton, no; Craig, aye; Wilson, aye; Anderson, aye; SO MOVED. Miscellaneous S.P.P.Co. Meeting of July 2, 1975: Mr. Craig reported that Mr. Hobensack, Mr. Merriman,^and he met with Frank Giovannoni , Max Jones, and Ken Al l a of Sierra Pacific Power Company to discuss the need for one point of delivery to reduce the District's wholesale power costs. No decisions were made, and S.P.P.Co. rr-- representatives said they would take the matter back to their officials and let the District know what would need to be done to pursue the possibility. During the meeting, other means of providing power was discussed. The Board would be advised if additional information is provided by Sierra Pacific. REA Representative: The Recording Secretary advised the Board that the REA Field Representative, Mr. James Coul ombe, was going to be in the District office on Tuesday, July 29 from 9:00 a.m. to approximately 12:00 noon. The Board asked that this matter be placed on the next agenda so that a possible special meeting could be established. Donner Lake Electric Impact Report: Mr. Joynt asked how long it would take for the District to set up its accounting and books to separate the Donner Lake system from the Truckee system. Mr. Hobensack did not think the accounting would hold the District up. Mr. Hobensack stated that there is presently #6 Copper Weld wire from the Donner Lake substation. The Teichert loading alone is 1,725 kilo- watts. The losses for that load alone without any other customer on the line) would be $648 per month if the line is ed from the Donner Lake Substation. Mr. Hobensack said he would recommend the line be reconductored from the Donner Lake Substation a length of approximately three miles. Mr. Hobensack hoped the District could look into borrowing money from REA to pay off the Donner Lake loan to Sierra Pacific. Director Sutton thought Martin McDonough had said that purchase of the Donner Lake system through any arrangement pledging the assets of the entire District would require a vote of the people. Dept. of Health's Letter of June 24: Director Sutton asked that the Department of Health's recommendations as outlined in their letter to the District dated June 24, be placed on the next agenda for discussion by the Board. The Board briefly discussed the Ruralite Safety Rules. It was decided to place the adoption of these rules on the next agenda following the retyping of a page or two that do not apply to the District. Pierce Trailer Park: Mr. Joynt questioned the allowance of Mr. Motsinger, owner of the Pierce Trailer Park, to include the charges for electric service in the monthly space rent. Mr. Joynt wondered if it violated Rule. 10 of the existing District rules. Mr. Hobensack did not think it did as Mr. Motsi nger agreed not to resale the electricity but to include it in the rent as a flat rate. This matter was deferred until the Board receives the report from the Manager on the number of trailer parks in the District that are presently master metered. Sick Leave and Vacation: Mr. Joynt reported that Mrs. Sutton had reminded him about the opinion on the sick leave and vacation pay made to Mr. Tom Paulus. Mr. Joynt agreed to have an opinion by the next meeting. Mr. Joynt advised the Board that the Supreme Court has declared it unconsitutional for public agencies to require or demand a security deposit or bond for costs if the agency is sued. There was discussion regarding adjournment to Executive Session to discuss personnel . Mr. Joynt advised the Chairman to post on the agenda a scheduled executive session. Director Sutton felt that since this matter was discussed at the last meeting in executive session and that this meeting is an adjourned meeting, the matter could again be discussed. Mr. Joynt wanted the record to show that Os Butterfield would not pay for the Feeder F Study as previously recorded in the minutes of another meeting. The meeting adjourned to Executive Session and the secretary was excused. Following the Executive Session, the meeting reconvened to regular session. Page Seven - July 7, 1975 l B 3/ Executive Session continued It was moved by Director Anderson and seconded by Director Waters that the hiring and firing of all employees below the Manager be the sole responsibility of the Manager with recommendations by the Board. Director Sutton questioned the motion in its applicability to those employees who were hired specifically by the Board for a particular job by name and by title. A question was also raised as to whether it would apply only to those employees hired in the future. Mr. Joynt was not sure but thought that any public employee hired by the Board serves at the pleasure of the Board. Director Sutton also wondered if this motion were adopted and the Board desired to fire an employee, would the Board have to fire the Manager in order to fire the employee. She thought the lack of action by the Manager to fire an employee as directed by the Board in a particular instance would constitute a cause --� for firing the manager. She did not think the Board had to have a cause for firing anyone. Mr. Anderson disagreed and thought that unions protected employees from this. ROLL CALL: Waters, aye; Sutton, no; Wilson, abstain; Anderson, aye; Craig, no. The motion failed to carry. Director Sutton moved that the Superintendent of Power and Water, Mr. Krajewski , be dismissed from the employ of the District effective immediately. The basis for his dismissal are the problems that have been created by (1) the construction changes in the Tahoe Donner water lines where he was the District's inspector, (2) the letters of acceptance he wrote over a period of a year's time from October 1973 through November 1974 specifying final acceptance of water lines in Tahoe . Donner to the contractors, and (3) the Westinghouse transformer purchase order for seven transformers totaling $25,000 that was signed and executed by him in 1973 which has resulted in a claim against the District. Seconded by Director Wilson. ROLL CALL: Waters, no; Sutton, aye; Wilson, abstain; Anderson, no; Craig, aye. The Motion failed to carry. * * * * * * * * * * * * * * It was moved by Director Waters and seconded by Director Wilson that the regular- adjourned meeting adjourn. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SOWED. The meeting was adjourned by the Chairman at 1:20 a.m. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY +• OH A, CRAIG, CHAIR F THE BOARD ER LYN K N RECORDING REORDING RET Y i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 NOTICE OF CANCELLATION THE SECOND REGULAR JULY BOARD OF DIRECTORS' MEETING WILL BE CANCELLED AND INSTEAD WILL BE HELD ON JULY 14. PLEASE SEE THE ATTACHED AGENDA FOR THE REGULAR SECOND JULY MEETING. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT a BY: PA L HO-B NSACK, MANAGER JQJ:mhk STATE OF CALIFORNIA-TRANSPORTATION AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF TRANSPORTATION ' DISTRICT 3 O P.O. BOX 911, MARYSVILLE 95901 ' Telephone 916) 674-4287. r�� E_ �, i� [ VED October 2, 1975 0 C T 3 1915 TRUCKEE DONNER F.B.D. By ervice Contract No, 39187 l Truckee-Donner Public Utility District P. o. Box 309 Truckee, California 95734 Gentlemen: Attached for your files is a fully executed copy of the Service Contract which was issued to cover the services listed thereon. Payment will be made in accordance with the contract provisions, upon receipt of itemized bills in triplicate.; All bills must state the Service Contract Number, Very truly yours, LEO J. TROMBATORE District Director of Transportation r By Deputy District Director, Administration Attch, 03-SP-FL-13 REV. 10/75 � 87 -•—[� .UARTERS STATE..OF.CALIFORNIA YI=LLQ+�►�--'CONTRACTOR Sheet--____-- 1 Pl'il STRICT OFFICE DEPARTMENT OF' -------------°f---------------------- GOLDEN ROD--F'IELDMAN Nov----_---_--�--------1 *S GR EEN�ONTROLLER -____---_ -- BWE-CONTRACTOR'S FILE `T"RANSPORTATION CO. Route P.M. SO CHARGE EXPENDITURE AUTH. SPECIAL DESIGNATION SOURCE GEN.LED. SUB-AGCT. w,� SUB-JOB NO.R/W PARCEL N0. OBJECT UNT DIST. UNIT DIST. UNIT WORK ORBER No, ati LOCATION-BRIDGE N0. ETC. I0 5 0 2 a q 2 0 i 7 ! i f i E � BAR CONTRACT NO. This number to be placed on all bills 1 ------------------ ---------,CALIFORNIA- ----------- -------------- -- ----, 19-- - GbIU ti triCt Contractor's Name------=------------------------ -------------------------------tY--------------------------------------Phone---- 14- _S► ---489 . (Please bill as above) r--___�___---30 -----------' .' 9 #-- ---- �°_.�34------------------------------------- Address------------------------ o---- -------------------------- The Contractor hereby agrees to furnish the service or rental as hereinafter set forth to the Department of Transportation in accordance with the provisions on BOTH SIDES of this form and on the attached sheets, if any, and he agrees to receive and accept as full compensation therefor the prices named herein: ass. 12� Orlsexvic* so* # 90" , -- AWL ­AffiMWW&b'A Adm. GM20 n" t " N.00 ULM �' 4 1975 to and t with au the Md - # ton -low-A-000 in , �! ! ,� ► Nktroct in X* k ii ' 7="� s it Fal f to o ull The said Department of Transportation hereby agrees to the.terms as above set forth, and hereby agrees to pay the same; provided, that by mutual consent this agreement may be modified or terminated at any time. IN WITNESS WBIxEOF, the parties to these presents have hereunto set their hand the year and date first above written. DEPARTMENT O NSPORTATION CONTRACTOR FIRM N E B ----------------- ----- ------------------------------ S .�. sy------- --- -- -------.------------- ------------------7-Z8__'7------------- -- .y ---------------------------------------------- ..� ----- ------------------------------------------- Title or Position Approved by---- `-- __ ��@f Selrvi MAIL BILLS IN TRIPLICATE TO: ces ranch �. Office of Office Entitncer , (� votff9 ee C& 93L Date------------------------------------------------------------ ------------------- FORM OH-OE 1284 (6.7 4) EST.9023.24794-500 6-74 5M SEXT QW OSP �y A.-The Contractor shall keep himself fully informed of all existing'and`future State and Federal-"laws and,county and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or -'tribunals.having any juirisdietion or authority over the same. He.shgtl a# all times observe and comply with, and shall cause all his agents and employees to observe and comply with all such existing and future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction-or authority over the work; and shall:protect.and.indemnify the State of California, and all officers and employees thereof connected with the work, including but not limited to the Director ^` of Transportation, the State Highway,Engineer- and the.-Chief of Administrative Sexxi:ces Against any claim or liability arising from or based'on the violation of any such la'w, ordinance, regulation, order, or decree, whether by himself or his employees. If any discrepancy or inconsistency is discoyered.,in_:this conti�ic#_in Hrelotion;-#o any such law, ordinance, regulation, order or decree the Contractor shall forthwith report the same to the Engineer in writing. B.-The mentioning of certain statutes in this contract shall not relieve the Contractor from the responsibility of complying with any other statutes applicable to the service or rental to be furnished hereunder. C.-The Contractor shalh indemnify- the.:State na ainst ciKioss ancl-{dam a to Jhe- Contxactor's ro p .ry or ua ment cluring'its use under this contr-ao-and he:-shall---Ot his,own exiDense maintain`-:such fire, thek-sliab-i or ether insurance bs he deems necessary for his protection. The Contractor.assumes ala-responsibility hich may ba_imposed by aiv fer�_pr9prty damage or personal injuries caused by defective equipment furnished under this contract or by operations of the Contractor or his employees under this contract. = D.-The cost of employer payments to or on behalf of employees, spbsistenc*,.;_-travel;compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums,;and`any other taxes or assessments INCLUDING SAL TAXES required.by law or,otherwise shall--be included in-the price bid end-no oddjtional.-,allowance.,will ble made therefor, unless separate payment provision should specifically be provided for. E.-lt is_expressly u.greed that all persons engaged.on this.w__ork. are employees,of the-.Contractor and that. none-are employees•of the Department.,of .Transpnrta-tion of._the State of California. ' r r F.-The_.Contractor'warrants, by execution of fins contrat fhafi nod person:or selling a9ericy as ,been employed .or retained to solicit or securefttais contract upon an.a r`eement or under'tandin for a cQrnmission ercenta a br6 era ge .--.-'.T; or contingent fee;`excepting bona fide'employees oc bona fide established`commercial or.selling crq6ncies by the Contractor for'toe:purpose: f securing bus ness.`_For breach-or violation of this warran the St shall have the right - _. to,annul this-cQnraGt yvitout_liability,-paying onLy,for_,the value of -the work 3actuahy„p' f erred,,.or..in itshscr@ton_ to deduo, from.the..contrac#-price or consideration, or.-otherwise recaver� the full amount of such. eommission percentage, brokerage or contingent fee. _. G.-Pursuant to the authority contained in Section 591 of the Vehicle Code, the Department has determined that within such areas as are within the limits of the project and are open to public traffic, the Contractor shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14 and 15 of the Vehicle Code. The Contractor shall take all necessary precautions for.safe operation of his equipment and the protection of the traveling public from injury and damage from such equipment. - e -