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HomeMy WebLinkAbout1975-08-19 Min - Board AUGUST 19, 1975 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. in the Conference Room of the District. ROLL CALL: Waters, present; Sutton, present; Wilson, present; Anderson, present; Craig , present. ,.r., EMPLOYEES PRESENT: Hobensack , Reed, Grow and Drace. OTHERS PRESENT: Joseph Joynt, Esq. , Pat Kirby, Mr: _and-.`M*rs. Robert Christensen, Kathie Radtke (Sacramento Bee) , Karin Remneff, Don Davis (Dart) , Don Strand (Dart) , Sid Karsh (Dart) , Chuck Doskow (Dart) , Dan Cook, Martin Griffith (Sierra Sun) , George Edmundson (Truckee Tahoe Airport District) , Carl Barnes (County of Nevada) and Robert Herhusky. MINUTES OF JULY 1 and JULY 7, 1975 Director Waters moved that the minutes of July 1 , 1975, be approved by the Board with minor spelling and typographical corrections to be in- corporated into the final minutes. Seconded by Director Anderson. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye;SO MOVED. Director Waters moved that the minutes of July 7, 1975, be approved by the Board with minor corrections. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. BILLS FOR- BOARD APPROVAL Director Waters moved that bills for Board approval - General Fund be approved. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Director Waters moved that the payment of bills for the West River Street Assessment District be approved. Seconded by Director Anderson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. OLD BUSINESS DART COMMITTEE REPORT Directors Sutton and .Crai g and Paul Hobens ack met with Chuck Doskow, Don Davis , Don Strand and Sid Karsh of Dart on the afternoon of August 19, 1975, regarding the Airport Well agreement. The Dart Committee presented the Board at this time with a draft of a tentative agreement with the Airport District. Mr. Doskow further discussed the terms of the agreement. Dan Cook pointed out to the ,Directors that an agreement between the TDPUD and the Airport District would -be accompanied by a companion agreement --'� between the TDPUD and Dart which would provide the implementation for acquiring the well , bringing it into the system, etc. Di rector Waters moved that Resolution No. 7515 setting forth-ATruckee- Donner Public Utility District's Intent to Acquire the Truckee Tahoe Airport District Well be adopted by the Board. Seconded by Director Wilson. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Page 1 - August 19, 1975 z7 MISCELLANEOUS NEW BUSINESS Mr. Robert Herhusky, on behalf of the Truckee Donner Chamber of Commerce, presented to the Board a proposal related to a parcel of property the Di strict sold to Harry Herzog a number of years ago. Mr. Herhusky indicated that Mr. Herzog has breached his contract with the District. Mr. Herhusky proposed that the property now be deeded to the Truckee Donner Recreation and Park District. Chairman Craig requested Attorney Joynt to look into the matter and report to the Board. The Board agreed unanimously. NEW BUSINESS - NEVADA COUNTY DRAINAGE EASEMENT Carl Barnes , Assistant Engineer with the Nevada County Department of Public Works, explained to the Board the history of the drainage problem in the Gateway area and presented Nevada County's proposal respecting a drainage easement and answered questions of the Board re the easement the County requests from the District. Dan Cook indicated that he did not believe the easement in the proposed location decreases the value of the property. He said that the District has a responsibility to receive and pass on water from upstream properties. He believes this proposal is a good solution with the least detriment to the TDPUD property. Manager Hobensack expressed his belief that the County's proposal would be the best the District could do. Joe Joynt saw no legal problems with the proposal but indicated that he would like to review the easement before the next Board meeting. The County indicated they would prepare the easement for review by Dan Cook and Joe Joynt and the Board's execution. Director Sutton moved that the District agrees that the County should proceed to request the easement and that the District agrees to participate in the project. This motion died for lack of a second. Director Wilson moved that the District agrees that the County proceed to prepare the easement for the Board's execution. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Mr. Barnes asked that the Department of Public Works be informed of the next Board meeting so that they could be present to present the easement. The Chairman placed the matter on the agenda of September 2, 1975. OLD BUSINESS - TAHOE DONNER WATER ACCEPTANCE Discussion took place among Dan Cook, Don Davis, Don Strand, Chuck Doskow and the Board members regarding the Tahoe Donner Water line acceptance. Don Davis represented to the hoard feat Dart was not present for the purpose of requesting water line acceptance. The Board discussed the punch list prepared by Cramner Engineers and re-arranged by Don Davis, special consultant to Dart. Mr. Davis indicated that they went through the punch list prepared by Cramner and assigned areas of responsibility related to items which must be replaced or repaired before asking the District for acceptance. Con- tractors have been contacted and asked to fix certain items that are in- --- correct. Davis indicated that everything that must be done to repair, replace and give the District a whole system will be done prior to re- questing line acceptance except for one item: damaged and/or misplaced meter boxes. At the time of acceptance Dart proposes to repair or replace as necessary every meter box on a house or service now connected. Dan Cook commented to the Board on the Tahoe Donner Water system. He discussed items that will affect the ability of the system to perform its intended purpose, e.g. shallow water mains and shallow services. Page 2 - August 19, 1975 2-$ OLD BUSINESS - ACCEPTANCE OF WEST RIVER STREET WATER LINE Dan Cook discussed the West River Street water line. Following a brief discussion by the Board, Director Waters moved that the President of the Board be authorized to sign acceptance documents related to the West River Street Water line acceptance upon the recommendation of the Engineer, Dan Cook. Seconded by Director Anderson. Director Sutton requested that if this action could not be delayed until September 2, that ,,. Mr. Cook remain at the meeting to discuss with the Board some other probll'em's that are related to the WRSAD line, or to return to the meeting later. The Chairman asked if she was referring to Mr. Quintana. Director Sutton replied she was talking about what happens to that line when it is accepted and what the provisions are for connections. She said that she thought the Board should establish policies about what happens to this line for the guidance of District employees who will administer this line when it is accepted into the system. Mr. Cook agreed that this should be done. ROLL CALL: Waters , aye; Sutton, no, because the Engineer did not provide t e documentation for the acceptance at the meeting; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. MISCELLANEOUS Don Strand from Dart raised a question on the electric lines on the balance of Tahoe Donner Unit 5, the backbone system (3 Phase) in Units 8, 9 and 10 and Unit 3B. Dart was under the impression that the District wanted final inspection to be accomplished by the design engineer. Strand asked if this was necessary. The Board responded by stating that Paul Hobensack is responsible for inspection by the District and that the District's final inspection should be done by him. Director Sutton stated that the change orders should be recommended or at least approved by the design engineer. Don Strand also expressed his concern that the pump at the Northside Well , which is still under Dart's control , .i s pumping water for the entire town and has been doing so for the past week and that Dart is paying the electric bill . The Manager said that the Prosser Heights and Southsi de Wells are operating. Mr. Strand said no one had informed him that the District was using a large volume of water from the Northsi de Well . Following Board discussion Director Sutton expressed her belief- that the District has an obligation to work out a reimbursement to Dart for its increased costs. The Donner Lake well has been down for 10 days according to Manager Hobensack. Strand indicated that when the District had resolved the problem of the Donner Creek Well he would present costs to the Board related to the electricity used to pump during the time the well was incapacitated. OLD BUSINESS' - BUDGET STATUS REPORT The Board discussed the Budget Status Report and other budget matters. Director Sutton pointed out that some of the items on the Budget Status Report were not set forth in the District's budget. Paul Hobensack ex- plained the reason for a different form used on the budget status report. The Board requested Manager Hobensack to see that the budget status report correlate to the budget of the District. An explanation of any deviation should be given on the budget status report. Director Sutton pointed out that the meter reading cost is over $6 ,000 above the budgeted amount and customer records and collection costs are over $10,000 above the budgeted amount. Paul Hobensack expressed his concern over this matter also. He explained that early in the year linemen were reading meters and that also meter readers have received a salary increase. Page 3 - August 19, 1975 Zq OLD BUSINESS - MASTER METERING, TRAILER PARKS Manager Hobensack explained to the Board the situation which occurred regarding the 7-11 Store complex. The owners asked if they had to pay a $350 connection charge for each unit. Paul Hobensack said they did not if they did not charge each unit individually for electricity except the 1 aundromat. Paul Hobensack referred to the District's rules and regula- tions to support his decision. The Board requested an opinion regarding the matter from Attorney Joynt. Manager Hobensack admitted that he had probably made a mistake but felt that the arrangement should be allowed to continue. The matter was continued to the September 2nd agenda. Director Sutton asked that the record show that there are more than just one or two trailer parks which have transients. Following Board discussion it was agreed that the matter of the broken trailer park pole be continued to the September 2nd agenda. OLD BUSINESS - BILLING MACHINE No Board action taken on this matter. The matter was continued until September 2, 1975. OLD BUSINESS - DONNER LAKE ELECTRIC PURCHASE ECONOMIC IMPACT This matter was continued until the September 2nd Board meeting. OLD BUSINESS - SURPLUS DECLARATION OF LADDER TRUCK Following brief Board discussion it was moved by Director Waters , seconded by Director Anderson, to approve Resolution No. 7516, Declaring Surplus Personal Property and Authorizing the Sale Thereof. The Board agreed that the minimum bid would be $3,500 and that the Notice to Bidders --� would be published once in the Sacramento Bee and once in the Sierra Sun. Bids to be received at the District office no later than 74.30 P.M. on September 16, 1975. CORRESPONDENCE - CALIFORNIA SPECIAL DISTRICTS ASSOCIATION The Board agreed to take no action regarding this matter, which was a request for payment of $25.00 to be listed as a special district in a convention program. DISTRICT COUNSEL REPORT Attorney Joynt stated that he had no miscellaneous items to discuss with the Board. MANAGER'S REPORT - DONNER CREEK PUMP Manager Hobensack explained to the Board the situation regarding the damaged pump at the Donner Creek Well . Following Board discussion Director Wilson moved that the Board approve the agitation of the new Donner Creek Well . Seconded by Director Sutton. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye Craig, aye; SO MOVED. Director Waters moved that the Board authorize the manager and Dan ---• Cook to obtain a new motor or a new pump if necessary with a full report to the Board. ROLL CALL: Waters, aye; Sutton, no; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Manager Hobensack asked for the Board's opinion on what procedure he should follow in the future during a similar emergency situation. There was indi- cation that the Manager already has the authority to determine what the problems are. Director Waters indicated that he wanted the report from the Grand Jury placed on the September 2nd agenda. Page 4 - August 19, 1975 3 0 RURALITE HOT LINE SCHOOL Director Waters moved to send one man to Hot Line School in Wells, Nevada, on September 3, 4, and 5, 1975, if a man is available. Seconded by Director Anderson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. MISCELLANEOUS Paul Hobensack indicated that R.W. Beck had sent a draft copy of TTSA Contract document. Manager Hobensack- thought that the Board wanted the contractor to pay for all materials. Merriman indicated in the contract document that the owner would furnish all materials. Paul Hobensack requested the discrepancy be clarified. Director Sutton asked about the report on the Douglas Lumber Mill water account which was requested at the last Board meeting. Paul indicated that he would have a report to the Board this week on the matter. Director Sutton also requested a report on the District's cost regarding the tennis court lights and also how much power is being used on a monthly basis. Director Sutton also asked about the letter from Joe Joynt respecting the release of lien on the medical building in Truckee. Paul Hobensack indicated that he did not intend to sign the� rel ease at that time because he thought there was a mistake in the amount the doctors owed- the District. There was also a question regarding the transformers ordered for the medical building. Paul Hobensack indicated he would report to the Board respecting the matter of the transformers and what was agreed between the doctors- and the District. Paul Hobensack explained to the Board that Mr. Quintana had visited the office today. Mr. Frei tas of Nevada County was with him. Quintana assured Paul Hobensack that he had connected into the District water system by the Standard Oil Company to obtain water without making applica- tion for such connection. It was agreed by the Board that John Quintana be requested to attend the next regular board meeting and that Paul Hobensack inspect the area of the illegal connection further. Director Sutton moved that a written report from the Manager be re- ceived by the Board respecting Mr. Qui ntana's illegal water connection. Seconded by Director Wilson. ROLL CALL: Waters, no; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; SO MOVED. There being no further business to come before the Board, it was moved by Director Waters and seconded by Director Anderson that the meeting adjourn. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. The regular meeting of the Board of Directors was adjourned by the Chairman of the Board at 11 :40 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: _ ohn Craig, Presiktgt of the Board WON. a- J e Reed, Gener-al Clerk Page 5 - August 19, 1975 �3/ Statement of General Fund August 15, 1975 Bank Balance - July 31, 1975 709740.56 Truckee Electric Revenue 539501.70 Water Revenue 4,251.57 Donner Lake Electric Revenue 24 9146.03 Miscellaneous Billings Revenue 15213.30 Miscellaneous Revenue 900.00 154,753. 16 Allowances 86.03 Approved Billings 599278.20 Dept. of Benefit Payments-State Tax & SDI 645.10 Bank of America - Federal Tax Deposit 2,961.60 State Board of Equi l i zati on - Energy Surcharge 86.49 Refund of credit balance--account closed 4.47 IBEW 126.00 (63,187-089) PAYROLL 8-15-75 DT OT STANDBY GROSS NET Hobensack 985.50 757.15 Drace 51.36 178.15 64.20 807.31 550.02 Silva 31.32 78.30 798.66 603.24 Lopez 29.12 72.80 742.56 534.93 Kra j ews k i 686.26 533.72 Grow 21.84 662.48 519.21 Straub 640.64 428.17 Reynolds 640.64 501.77 Kinzie 10.74 96.60 579.90 433.58 Kirchner - Vacation & Sick Day Payoff 523.80 370.12 Connell 496.32 346.03 Barry 479.60 380.85 Chapman 84.76 467.56 351.43 Kirchner 421.95 303.95 Sickle 308.00 238.31 Jagla 308.00 249.91 Quist 220.00 173.53 Sweet 140.00 116.31 79392.23 122.54 381.35 215.3-0 9909. 18 Bank Balance - August 15, 1975 849173.04 Bills for Board Approval Directors 500.00 George Cattan 258.75 Sierra Pacific Power Company 839222.97 (83,981.72) Bank Balance after payment of above 191.32 STATEMENT OF WEST RIVER STREET ASSESSMENT DISTRICT FUND August 15, 1975 Bank Balance $679725.77 Payment Received from Dart Resorts 169812.00 Approved Billing - H.M. Byars Construction (489880.25) Bank Balance - 8-15-75 $359657.52 Bills for Board Approval Sierra Sun Bonanza - to reimburse Gen. Fund $ 104.00 Balance of Account after payment of above $359553.52 100, mc:mhk _33 RESOLUTION NO. 75-15 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT RESOLUTION SETTING FORTH TRUCKEE-DONNER ,,,,,.- PUBLIC UTILITY DISTRICT' S INTENT TO ACQUIRE THE TRUCKEE TAHOE AIRPORT DISTRICT WELL NOW, THEREFORE, BE IT RESOLVED, that this Board be- lieves that the acquisition of the Truckee Tahoe Airport District Well upon the basic terms and conditions set forth in the draft agreement presented to this meeting to be in the best interest of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, and is prepared, upon advice of counsel as to legal form, to enter into an agreement upon substantially the terms set forth therein, and upon the satisfaction of this Board as to the funding thereof. PASSED AND ADOPTED by the Board of Directors of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the Board held within the District on the 19th day of August, 1975 , by the following roll call vote: AYES: Waters Sutton Wilson , Anderson Craig NOES: ABSENT: , I TRUCKEE-DO NER PUBLIC UTILITY DISTRICT i i By HN CRAIG, Pres nt i ATTEST: i PAUL H BENSACK Clerk thereof I I I i i 4 r JQs: 8/14/75 RESOLUTION No. 75 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DECLARING SURPLUS PERSONAL PROPERTY AND AUTHORIZING THE SALE THEREOF WHEREAS, TRUCKEE-DONNER PUBLIC UTILITY DISTRICT is the owner of a certain motor vehicle "Ladder Truck" , more particu- larly described in that certain Notice to Bidders , a copy of which is attached hereto, and made a part hereof, and the same is no longer needed by the District; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows : 1. Said Ladder Truck is hereby found and declared to be surplus property of the District and ought to be sold. 2. The General Manager of the District is hereby directed to publish the attached Notice to Bidders in the local newspaper at least ONCE , and is further directed to give such additional notice of the sale as is deemed appro- priate in the circumstances. Passed and adopted by the Board of Directors of Truckee- Donner Public Utility District at a meeting of the Board held j within the District on the litli day of us r , 1975, I by the following roll call vote: AYES: . 1A)Ar6kS SUTTJ)N w WILSofJ r R A 16- NOES : r i f I ABSENT: , TRUCKEE-DONNER PUBLIC UTILITY DISTRICT B - � y JOHN CRAIG, P esident ATTEST: e5 PAUL HOBENSACK Clerk thereof i I i JQJ 8/14/75 1 NOTICE TO BIDDERS 2 SURPLUS LADDER TRUCK, TRUCKEE—DONNER PUBLIC UTILITY DISTRICT 3 4 The truck is described as : 10TERIVATIONkL 5 A-EkIAL LAw)ek TkUCK 6 - 7 NOTICE IS HEREBY GIVEN to prospective bidders that sealed 8 bids for the purchase of said truck will be received by TRUCKEE- 9 DONNER PUBLIC UTILITY DISTRICT, P. O. Box 309, Truckee, California 1 3© vco8 , 10 95734 , until the hour of P.M. , 40t 7N , 1975, 11 at which time the sealed bids will be opened:and read- a-to-ud, 12 The truck may be examined at the office of the District 13 located on Donner Pass Road, Truckee, Nevada County, California. 14 Each bid must be accompanied by a certified or cashier' s 15 check made payable to Truckee-Donner Public Utility District in 16 the total sum of the bid. 17 The lowest acceptable bid shall be the sum of $3,500. 00. 18 19 The bid sum shall be net to the District. All fees , costs 20 and expenses, including, but not limited to, registration and 21 license transfer fees, sales or use taxes, smog control inspection 22 fees.and any other expenses connected therewith, shall be borne by 23 the purchaser or successful bidder. 24 The District specifically reserves the right to reject any 25 or all bids and to waive any irregularities or informalities in 26 any or all of the bids , and to accept any bid which is deemed to 27 be in the best interests of the District. No particular form of 28 bid is required. The check of the bidder as awarded by the 29 District will be deposited to the general account of the District; 30 all other checks will be returned. 31 Dated: C&OAAk 1975. 32 TRUC E—D NER PUBLIC UTILITY DISTR CT s By J HN CRAIG, PvDlsident .36