HomeMy WebLinkAbout1975-09-02 Min - Board 16
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SEPTEMBER 29 1975
The regular meeting of the Board of Directors was called to order
at 7:34 P.M. i-n the Conference Room of the District.
ROLL CALL: Waters , present; Sutton, present; Wilson, present; Anderson,
present; Craig, present.
EMPLOYEES PRESENT: Hobensack, Reed, Silva, Connell , Drace and Grow.
OTHERS PRESENT: Joseph Joynt, Pat Kirby, Mr. and Mrs. Robert Christensen,
Karin Remneff, Vicki Jansen, Wesley Zachary (Nevada County Department
of Public Works) , Steven Grumer (Counsel for John Quintana) , Don Strand
(Dart) , Martin Griffith (Sierra Sun) , John Stral l a(IBEW Representative)
and Dr. John Sharp (Hydro-Search, Inc. ).
BILLS FOR BOARD APPROVAL
Director Waters moved that bills for Board approval - General Fund
be approved. Seconded by Director Wilson.
ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig,
aye- SO ROVED.
Director Sutton requested that the record show that the District is
still spending money for equipment that is not safety equipment, e.g.
over-the-shoe boots purchased from Capitol Fire.
Director Waters requested that the record show that the District is
still paying for consulting services the Di stri ct.does not need. He
made _reference to' the $600.00 bill from the ,insurance consultant and
said he objected to all bills for consultants.
.••.. Director Wilson moved that the payment of bills for the West River
Street Assessment District be approved. Seconded by Director Anderson.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig,
aye; SO ROVED.
Director Sutton asked that safety equipment be placed on the agenda
in a month or so. Mr.� Waters and Mr. Craig indicated they did not feel
this was necessary. Mr. Craig and Mr. Waters said that the Manager
of the District should decide what is to be considered safety equipment
and what is not. Director Sutton suggested then that it be done according
to the union contract.
OLD BUSINESS - NEVADA COUNTY DRAINAGE EASEMENT PROPOSAL
Wes Zachary, Deputy County Engineer, Nevada County Department of
Public Works, supplemented the information presented at the August 19,
1975, Board meeting by Carl Barnes regarding the drainage project proposal
along Donner Pass Road and the easement necessary from the District
property.
The County proposes that the PUD contribute equipment and man hours
jfor approximately 3 days to assist in- excavating the drainage ditch
through the District's property.
Following Board discussion with Mr. Zachary the Board agreed to table
the matter until the adjourned meeting that the Chairman scheduled for
September 8, 1975. Attorney Joynt indicated that he had received and
reviewed the proposal ,CountY's easement had found the same acceptable and
had prepared a Resolution regarding the easement grant for Board adoption
and the President's signature. The Board did not want to adopt a resolution
without review and discussion. Some Board members expressed concern about
the possible dangers of an open ditch near the school property. Mr.
Zachary said the liability would be the County's if the District grants
them an easement.
Page 1 . September 2, 1975
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OLD BUSINESS - MISCELLANEOUS
Dr. John Sharp from Hydro-Search, Inc. presented to Manager Hobensack
a letter respecting the Donner Creek #2 Well . He explained to the Board
his findings and recommendations. The matter was continued until the
Sep tembe r,16, 1975 Board meeting so that the Board could have an opportunity
to study Dr. Sharp's letter. Chairman Craig requested that Paul Hobensack
check with Dan Cook regarding the Donner Creek pump's characteristics
and report back to the Board at the September 16th Board meeting.
The Board inquired about the special testing that was authorized
at the Northsi de Well . ' It is in progress. Also, Dr. Sharp was
reminded that he was asked to establish the proper construction of the
Southsi de Well #2 so that the District can file a Notice of Completion.
He indicated he will send a letter regarding this. Mr. Hobensack indi-
cated the District is in the process of bringing the Southside Well
#2 into the system.
OLD BUSINESS - APPROVAL OF BANK OF AMERICA TRUCK LOAN
Manager Hobensack indicated to the Board that the loan papers
had not as yet been picked up at the Bank of America but that they would
be available for the adjourned meeting scheduled for September 8, 1975.
OLD BUSINESS - SURPLUS LAND
Following Board discussion regarding property owned by the District
the President requested Paul Hobensack to provide the Board with a list
of parcels with descriptions of land which he recommends be declared surplus
and disposed of, including appraised value of the property and what would
be done with the monies received if the lands were sold.
Chairman Craig proposed contacting University of California and
other colleges-to see if they would be interested in the 138 acre parcel ..�,
for the purpose of a college extension in the Truckee area. Director
Sutton supported this idea. No further action was taken regarding this
proposal , but the Board majority indicated there was no objection to
the Board president inquiring of colleges if they would be interested.
Director Sutton suggested to the .Board that they consider the
possibility of a long term lease of certain lands for the purpose of
on-going revenues for the District. She requested Joe Joynt to look
into that possibility. He indicated that it was legal but that he would
send an affirmation of the code section to the Board.
Director Sutton also inquired about the status of a proposed land trade
brought before the District some time ago. Paul Hobensack indicated
that he had sent a letter to Dan Cook for his opinion but that he had
not heard back from him. Manager Hobensack indicated he would report
to the Board renardi nq -the matter nn September 1A, 1975-
OLD BUSINESS - BROKENt-TRAILER.:MRK POLE
Manager Hobensack -explained to the Board that there is a broken pole
with a District meter in the Sierra Trailer Park. Paul Hobensack indi-
cated that it was his opinion that the District does not replace the
broken pole but that the park owner replace it. The Manager wanted
the Board's opinion on whether the park owner or the District owned
the pole and the lines. Hobensack indicated that Joe Joynt had expressed ---
his belief that when the Di-strict had taken over the area the District
automatically took over the poles and wire in the park. The Board directed '
Paul Hobensack to contact the owner of the trailer park to determine if
he knows who owns the poles and wire.
OLD BUSINESS - POSSIBLE ACTION ON BILLING MACHINE
The Board discussed possible financing of the bi l l i n-g machine which
would cost approximately $21 ,640 to purchase, including programming, a
five-year lease rate plus a maintenance contract would be approximately
$670.00 per month.
Page 2, September 2, 1975
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POSSIBLE ACTION ON BILLING MACHINE continued
Joe Joynt indicated to the Board that he was of the belief the
District had conformed with legal requirements regarding bidding on the
machine.
Director Sutton inquired about the temperature-humidity requirements
of the machine and whether there might be an additional expense for
air-conditioning the office. Director Wilson indicated that humidity
requirements can be met without a large investment. Mr. Hobensack said
that representatives of Universal Applications think the office
temperature is alright, but he has not asked for a guarantee about it.
Director Wilson moved that the District approve the acquisition of
the DEC 310 system and the Universal Computer Applications software
package based on an agreement to be drawn up by Bob Roark in consultation
with Paul Hobensack and Joe Joynt, and contingent upon financing. Seconded
by Director Waters.
ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye;
Craig, aye; SO MOVED.
NEW BUSINESS - QUINTANA WATER HOOKUP
Attorney Steven Grumer presented to the Board, in behalf of John
Quintana, a letter written by Mr. Quintana dated September 1 , 1975, and
attached hereto, setting forth Mr. Quintana's feelings regarding the water
hookup to his building where Yates Body Shop is located on West River Street.
Director Sutton requested that due to the statements regarding her
in the letter the record show that she is not acquainted with Mr. Quintana
and that she has never met him.
Director Sutton also requested that the record show that Mr. Quintana
r- specializes In underground construction which includes the instal 1 atton of
water and sewer lines.
Attorney Grumer asked the Board to specifically itemize what the Board
would like Mr. Quintana to do so that he can comply with the District re-
quirements, so that Quintana's tenant will not move out and so that
Quintana will not be sued and so that the PUD will not be involved in a
legal action.
Director Sutton requested that the matter be continued until the
next regular Board meeting of September 16, 1975,and that Dan Cook be present.
The Board agreed that the water service to Yates Body Shop will be
continued temporarily until the matter is resolved.
Director Sutton read excerpts from the TDPUD "Guidelines & Standards"
prepared by Cook Associates in 1972:
Section 4.15: "For service lines serving one or more institutional ,
commercial or industrial establishments, the design flow shall be
determined by the District Engineer. "
Section 416: "In areas which included non-residential structures
such as municipal , institutional , commercial , or industrial
structures, the required fire flow shall be determined by the
District Engineer and shall be subject to approval by the County
and the Fire Department. Various study patterns and arrangements
of fire flows, in which one or more fire streams are delivered
concurrently at one or more critical locations, shall be analyzed
by the Engineer in order to determine the adequacy of the complete
water system. Said patterns and arrangements shall be determined
by the District Engineer and shall be subject to approval by the
County and Fire Department. "
Page 3, September 2, 1975
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QU I NTANA WATER HOOKUP continued
Director Sutton suggested that for Mr. Quintana to obtain water
service for his property or fire flow for the County, for which he has
a contract, that he wi'l l have to make arrangements with the District
through the District Engineer who will determine where the water will
come from, the line size required, etc.
There was no disagreement by the rest of the Board to Director
Sutton's recommendation that an application for water service should not
be accepted by the District until the problem has been resolved with the
District Engineer on the plan for Mr. Quintana to get his water and
the- fire flow for the County.
Director Sutton asked for the record to show that on July 1 when
Quintana' s letter of June 26, 1975 to Ken Krajewski was before the Board,
and Dan Cook was present and asked for tentative approval of the change
order that would make the extension to the east, she had asked about
the wording of that letter, and Mr. Cook's words were something to the
effect that Mr. Qui ntana's water service and the County's fire flow will
come from the East.
The Chairman asked if the Board agreed that Mr. Quintana should
consult with the District Engineer and the District Manager who will
propose a solution to the problem. There was no disagreement. The
Chairman said that the Manager and the Eng4 veer will recommend to the
Board who will pay for what. Director Sutton requested a report back
by September 16th as to where the water service will come from.
Mr. Joynt pointed out that the Board needs to obtain guidance from
Dan Cook on future hookups to the WRSAD water line. The Chairman
directed the Manager to convey this need to Mr. Cook.
OLD BUSINESS - DONNER LAKE ELECTRIC PURCHASE ECONOMIC IMPACT
Mr. Hobensack said he is still waiting for Martin McDonough to
contact him regarding this problem. Following Board discussion the
Board requested Manager Hobensack to request an interpretation from
Sierra Pacific Power Co. of the boundary in Exhibit "C" to the Donner Lake
System Purchase Agreement.
OLD BUSINESS - TENNIS COURT LIGHTS AND MONTHLY POWER USE
The manager prepared a memorandum to the Board of Directors on
this subject. Hobensack expressed his opinion that the District has no
responsibility to maintain the tennis court lights. The Board requested
Paul Hobensack to determine the dollar value of 4910 KWh as set forth
in the manager's report dated August 26, 1975.
OLD BUSINESS - MEDICAL BUILDING TRANSFORMERS
The Board requested Manager Hobensack to inform them of the temporary
hookup charge. They also requested that they be provided a copy of
Resolution 7118 respecting temporary hookups.
Director Sutton stated that the interpretation the Board had re-
ceived from the manager was that the medical group was going to pay for
the transformers and all expenses connected with supplying the building
with power.
The contractor wants power by September 28, 1975, and wants the
District to do all of the work. There was discussion about the District's
policy regarding the installation of underground utilities. Mr. Craig
said this would be taken up on September 16th after more information is
received.
The Board also requested Joe Joynt to look into the lien release and
report back to the Board on September 16, 1975. Joe Joynt indicated
that he would like to see all of the problems related to the transformers
and service to the medical building resolved before the lien release is
signed.
Page 49 September 29 1975
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MEDICAL BUILDING TRANSFORMERS. continued
Director Sutton requested that a verbatim transcript be made of
that portion of the meeting last Fall when Manager Hobensack stated
that the doctors would pay for the transformers. The Chairman said
that no construction would take place until the problems are resolved.
The matter was tabled until September 16th.
NEW BUSINESS - TOM'S TV, CUSTOMER CONNECTION INFORMATION and POWER
CONNECTION RATE FOR CABLE TV
Pat Kirby from Tom's TV requested the use of the District's records
and one of the District's men at the expense of Tom's TV for. the purpose
of determining the locations of cable TV hookup users. Joe Joynt was
asked to determine the legality of this request and report back to the
Board on September 16, 1975.
Mr. Kirby also requested that the Board review the power connection
fee for cable TV charged to Tom's TV. It was agreed that it would be
included in the rate study.
NEW BUSINESS - UNION NEGOTIATIONS
Union representative John Stralla presented to the Board the
tentative union contract proposal . Following Board discussion it was
` agreed that the matter be tabled until September 16th for further
discussion and the presentation to the Board from Mr. Stralla of a
copy drift co of the revised union contract in advance of the meeting.
�
The meeting was adjourned at 11 :40 P.M. to Executive Session at
the request of Mr. Stralla on the basis that Union negotiations may
� be considered in Executive Session.
The audience and secretary were
.-.. excused while the Board, Manager, Attorneys John Stralla and Bruce Grow,
the shop steward, remained to discuss a personnel matter.
Following Executive Session the meeting reconvened to regular
session at 11 :50 P.M.
NEW BUSINESS - MISCELLANEOUS
Manager Hobensack indicated to the Board that the office was in
need of another employee for clerical work. Director Waters moved to
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authorize the manager to advertise and hire another employee for the
position of clerk on a full time , temporary basis. Seconded by Director
Wilson.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig,
aye; SO MOVED.
Paul Hobensack asked the Board when a probationary employee could
begin receiving insurance benefits. Director Sutton requested Joe Joynt
to look into the matter. Director Sutton also requested that the District
determine how other public agencies handle insurance benefits with pro-
; bati onary employees. No further action taken.
i
j Mr. Joynt reported that the advertising of the Notice to Bidders
on the ladder truck which was declared surplus has been delayed. The
�^ bid opening will be rescheduled for October 7th.
F Chairman Craig proposed that the meeting be adjourned until Monday,
September 8, 1975, at 7:30 P.M.
A Special Meeting was called for September 9, 1975, at 7:30 P.M.
for the purpose of discussing the rate study with a representative of
Arthur Young & Company. The Board agreed to this meeting.
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Page 5, September 2, 1975
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QUINTANA WATER HOOKUP continued
Dan Cook arrived at the meeting at 12:05 A.M. As a result, the
Board meeting continued.
The Board requested Dan Cook to mail a memorandum to the District
in response to the letter received from John Quintana and addressed
to the District.
The Board discussed with Dan Cook the Quintana hookup to the County's
water service, the County's fire flow agreement with Quintana and the
West River Street Assessment District water line. Mr. Cook indicated
that he could have his recommendations for the Board by September 16th.
Director Sutton asked that a review of the District's "Guidelines
& Standards" and procedures needed to implement them be placed on the
agenda for a future meeting. Mr. Craig placed it on the October 7th
meeting agenda.
As the Engi nee r-of-Work for the WRSAD, Mr. Cook was instructed by
the Board to contact the County and indicate to them what they will and
will not receive from the West River Street Assessment District line.
Mr. Cook said that he had sent the County a copy of his July 7 letter to
John Quintana, and about the same time he had also discussed the WRSAD
line with Mr. Zachary so that the County would know where the line would
terminate and the costs involved.
The Board also discussed with Dan Cook the Donner Creek Well . The
matter was tabled until September 16th to give the Board an opportunity
to study Dr. Sh arp''s letter.
DISTRICT COUNSEL REPORT
Attorney Joynt' recommended to the Board that they deny the c1ai m ....�
brought against the District by Mrs. Vi na Cl epper. Following a brief
Board discussion Director Wilson moved that the District pay the $24.00
claim. Seconded by Director Waters.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, no; Craig,
aye; SO MOVED.
It was moved by Director Wilson and seconded by- Director Sutton that
the meeting adjourn until September 8, 1975, at 7:30 P.M.
ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig,
aye; SO MOVED.
The regular -meeting of the Board of Directors was adjourned by the
Chairman of the Board at 12:55 A.M. on September 2, 1975, to September 8,
1975, at 7:30 P.M.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
B �•
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John raig, President of the Board
Jane Reed, General Clerk
Page 6, September 2, 1975
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Statement of General Fund
August 28, 1975
Bank Balance - August 15 , 1975 $849173. 04
Truckee Electric Revenue 299912 . 07
Water Revenue 49027 . 80
Donner Lake Electric Revenue 99666 . 97
Miscellaneous Billing Revenue 19677 . 53
Miscellaneous Revenue 1 ,280. 00 $1309737 . 41
Allowances 59.00
Approved Billings 839981 . 72
U . S . Post Office 300. 00
Joe Straub - expenses to attend hot line course150. 00 (84,490. 72 )
PAYROLL
8-29775 O. T. D. T. Standby Gross Net
Hobensack 985. 50 767. 22
Reynolds 47. 00 31 . 32 78. 30 783. 02 600. 34
Krajewski 686 . 26 523 . 34
Straub 72 . 80 655 . 20 445 . 00
Lopez 72. 80 655. 20 486 . 20
Grow 640.64 504. 89
Silva 626 . 40 490. 09
Drace 564. 96 412. 86
Kinzie 68. 43 498. 03 373. 75
Connell 451 . 20 321 . 14
Barry 436 . 00 349. 06
Chapman 32. 60 380. 60 288. 75
Reed 31 . 50 311 . 50 234. 26
Sickle 2 . 63 282. 63 227 . 07
Sweet 200. 00 158. 90
Q u i s t 160. 00 131 , 94 (6 ,314. 81 )
$T82 . 16 $31 . 32 $223 . 90 8317. 14 6314. 81
Bank Balance - August 29 , 1975 $399931 . 88
Bills for Board Approval
Ace Hardware Maintenance of chain saw,
misc . hardware 40.09
Alpha Hardware Wood screws , screw-mate
dri11 4. 57
Alpine Business Service
Billing cards , finance
charge 111 . 92
Armanko Misc. office supplies 143. 38
Atlantic Richfield Gasoli ne 465 . 82
*R. W. Bec,k & Assoc. See comments 49683. 93
Bruning Division Office equipment rental 31 . 80
Calif. Assoc of
Employers Group health plan payment
8/l /75 764 . 60
Cal Western Life Pension plan payment 8/l /75 614. 80
Cal Sierra Services Sorter run time - Standby
computer cards 6 . 05
Crown Life Ins . Life insurance plan payment
8/l /75 133. 21
Capitol Fire Over-the-shoe-boots 35 . 43
*Cook Associates See comments 15485 . 79
Davis Auto Parts Vehicle maintenance -
cleaning solvent 10. 25
Ellis & Bowen Insurance consulting services 600. 00
IBM Office Supply 19. 08
Ken ' s Tire Center Tire repair 80. 79
y�
Statement of General Fund
August 28, 1975
Page 2
L & V Fuel Torque fluid , motor oil 229 . 12
McDonough Professional services thru
June 29 , 1975 347 . 55
Metermaster Transducer 552 . 00
Nevco Backhoe - parts and repairs 72 . 90
011ie ' s Texaco Radiator cap 2, 54
Osburn ' s Garage Car repairs - units 2 & 4 297 . 25
Office of Procurement
Blasting information - OSHA
Rules 37. 10
*Pacific Telephone See Comments 779 . 79
Pitney Bowes Office Supplies 9. 61
IVC Printing Office supplies 68. 16
Rural E1 ectri fi ca- Renewal of subscription to
ti on Rural Electrification
magazine 5 . 00
Ruralite Services Safety training 75 . 00
Sangamo Meters 19660. 89
Sierra Electronics Radio repairs - Unit 4 15. 00
Sierra Sun Advertisement for new employee 7. 25
So. Pacific Trans . Annual lease payments - power
line crossing - poles on
SP property 25 . 00
Standard Oil Lube oil 14. 82
Sun Printing Office supplies 96 . 63
Sunrise Clinical Water analysis ,June 1 1 . 38
Taylor' s Tire Shop Tire tubes and repairs 20 . 93
Truckee Auto Parts Lamps for car radios 2. 65
Truckee Donner Disposal
2 months garbage service 45 . 00
Truckee Tahoe Lumber
Co. Misc . Hardware 35. 01
Tom' s TV Cable rent 7/1 -10/75 22. 50
U . S . Leasi ng Office equipment rental 43 . 83
Utility Body Co . Hod@ for Unit 18 66 . 14
George Wahn Co. Wire , hotline clamps 29249. 48
Western Nevada Supply
Co. Finance charge 22 . 09
Xerox Copy Machine rental
5/21 - 6/30/75 236 . 38
Yates Body Shop Repair basket on Unit 18 156. 40
( $169438. 91 )
Bank Balance after payment of above $239492 . 97
Balance of Accounts Payable $206 9166 . 23
Necessary funds to clear accounts payable todate $182,673 . 26
.- Comments :
R. W. Beck & Assoc. $3641 . 95 Consulting services rendered in connection
with system planning for transmission and
substation facilities
$1041 . 98 Consulting engineering services rendered
in connection with analysis of Truckee
Substation Feeder "F"
Cook and Assoc. $1400. 79 Billable to Dart
Pacific Telephone $ 346. 04 Phone charges thru 7/7/75
$ 433 . 75 347 Pole contacts @1 . 25 each for 1975
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For Board Meeting of 9/2/75
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WEST RIVER STREET ASSESSMENT DISTRICT
STATUS REPORT
August 29 , 1975
Transactions Since August 15 , 1975
Restricted funds balance $359657 . 52
Approved billing ( 104. 00 )
Restricted funds balance August 29 , 1975 $359553, 57
Interest Received to date :
1 -1 -75 to 2- 10-75 $645 ,96
2- 11 -75 to 3-26-75 395 . 56
3-26-75 to 4-1-75 86 . 28
4- 1 -75 to 6-26-75 1 9236 . 68
6-26-75 to 7-1 -75 67. 18 29431 . 66
Payments Received to Date :
Cal Gas - partial payment on Bond #5 $390 . 46
John Quintana - his share to extend
West River Street line towards his
property 7, 288. 19
Dart Resorts - cost incurred to increase
line from 8" to 12" 16 ,812. 00 249490. 65
Approved Payments to Date :
H. M. Byars Construction Co.
Periodic pay estimates #1 and #2 $829689. 29
Carlisle Graphics 19067. 73
Cook Associates 55612. 84
Sierra Sun Bonanza 117. 00
Sturgis , Den-Dulk 39290, 83 (929777.69 )
Transactions to Date :
Original Funds Received $1019408. 90
Interest Received to Date 29431 . 66
Payments Received to Date 249490. 65
Approved Payments to Date (929777. 69)
$35 ,553. 52
Bills for Board Approval
Cook Associates - Engineer Supervision $3 ,325.00
during construction
Truckee Sanitary District - PUD
portion of Mandeville installed
casing under the Southern
Pacific Railroad 9 s l 56 , 00 $12 2 481 . 00
Balance of fund after payment of above $23 9072. 52
Still to be paid by Dart for the oversi zi ng
of the east extension of the West River
Street fire line 39885 . 00
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BALANCE OF ACCOUNTS PAYABLE
August 28, 1975
CURRENT INV.
NO STATEMENT
VENDER JUNE JULY AUGUST REC' D YET TOTAL DUE
Ace Hardware 72985 2.95 75.80
Alpine Business Service 57.98 57.98
Armanko 28.91 142. 15 171 .06
Atlantic Richfield 180.78 180.78
*R.W. Beck 5549,63 5549.63
Bruning Division 37. 10 31 .80 68.90
Cal Western Life (9-75) 583.20 583.20
Camellia Valley Supply 114. 27 10.39 124.66
*Calif. Municipal Utilities Assoc. 185.00 185.00
*Cook Associates 5265.89 5265.89
Donner Truckee Plumbing 13.09 13.09
Forsburg & McLaughlin Inc. 33.24 33.24
General Electric 527.05 527.05
Hendrix Wire & Cable 102.02 102.02
IBM 162. 16 162. 16
Inner Tite 53.82 53.82
Mandeville, Inc. 66.50 66.50
*Martin McDonough 362. 29 362.29
McMaster-Carr 20. 15 20.15
Minnesco Division 80.83 80.83
NCR 462.00 462.00
NEVCO 104.62 104.62
*PAC Power 239938.64 239938.64
Pacific Telephone Co. 344.28 344.28
IVC Printing 183.25 183.25
Ruralite Services Inc. 75.00 75.00
Sangamo 20.61 77.89 98.50
*Sierra Pacific Power Co. 799952.81 759671 .54 99213.00 1649837.35
Sun Printing 279. 10 2.22 281 .32
Sunrise Clinical 19.25 19.25
Taylor' s Tire Shop 47.34 47.34
Truckee Donner Disposal 22.50 22.50
Vai1 ' s Pharmacy 19.05 19.05
George Wahn Co. 708.32 184.00 892.32
Wedco 19.31 19.31
-Page Two
Balance of Accounts Payable
�
August 28, 1975
CURRENT INV.
NO STATEMENT
VENDER JUNE JULY AUGUST REC' D YET TOTAL DUE
Western Hardware & Tool 84.81 84.81
Western Nevada Supply Co. 324.17 324. 17
Western Power Products 510.92 510.92
Wordon Safety Products 74.45 74.45
Xerox 143. 10 143. 10
799952.81 1149422.09 109456.59 1 9334.74 2069166.23
Comments:
R.W. BECK 29983.69 ' Consulting services rendered in connection with system
planning for transmission and substation facilities.
158.02 Consulting engineering services rendered in connection with
analysis of Truckee Substation Feeder "F"
..29407.92 Consulting services rendered in connection with preparation
of plans, specifications and contract documents for 12.5 KV
distribution line to serve the TTSA Regional Water Reclama-
tion Project.
Calif. Municipal
Utilities Assoc. 185.00 Association services for the period 7/l/75 - 6/30/76
Cook Associates 49624. 36 Billable to Dart
Martin McDonough 362. 29 All costs applicable to electric rate case
PAC Power 239938.64 Balance to be financed on new truck after $6,000 down payment
Sierra Pacific Power Co. 9,213.00 Semi-annual note reduction - Donner Lake Purchase
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
TO: Board of Directors
FROM: Jane Reed, General Clerk
SUBJECT: Minutes of September 8, 1975 and September 9, 1975
DATE: September 15, 1975
Due to a technical defect in the dictaphone microphone the
adjourned regular meeting of September 8, 1975, and the special
meeting of September 9, 1975, were not recorded on tape.
The attached draft minutes have been prepared from my
notes of the meetings and are written without the assistance of
the recorded minutes.
Jane Reed
General Clerk
a
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
AGENDA
of the
BOARD OF DIRECTORS
` ADJOURNED MEETING
September 8, 1975
7:30 P.M.
1 . Roll Call
OLD BUSINESS
1 . Nevada County Drainage Easement Proposal
2. Approval of Bank of America truck loan
3. Beck's letter to accept Westinghouse substation transformer
4. Signature for Amendment #1 to Electric Service Agreement
Miscellaneous
NEW BUSINESS
1 . Stale dated checks
2. California Special Districts Association Membership Application
3. Report from Grand Jury
5. Tahoe-Donner Overhead Charges
6. Post Office Trust Fund
DISTRICT COUNSEL REPORT
1 . Sick Leave and Vacation
Miscellaneous
CORRESPONDENCE
1 . Mi s cel 1 aneous
AGENDA, ADJOURNED MEETING continued
September 8, 1975
Page 2
.... -MANAGER'S REPORT
1 . Beck's TTSA Line Contract Documents
2. Tahoe-Donner Substation
3. Meter Installed on Power Poles Not Conforming to P.U.D.
Specifications
4. List of Improper Water Hook-ups
Miscellaneous
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SEPTEMBER 8, 1975
The adjourned regular meeting of September 2, 1975, of the Board of
Directors was called to order by the Chairman, at 7:30 P.M. in the
Conference Room of the District.
ROLL CALL: Waters, present; Sutton, present; Wilson, absent; Anderson,
absent; Craig, present;
Von—
EMPLOYEES PRESENT: Hobensack and Reed.
OTHERS PRESENT: Joseph Joynt, Nancy Wilkins , Ann Wilkins and Don
Strand (Dart .
OLD BUSINESS
NEVADA COUNTY DRAINAGE EASEMENT PROPOSAL
Following brief Board discussion Director Sutton moved that the Board
adopt Resolution No. 7517, "Authorizing The Grant of an Easement to the
County of Nevada, State of California, For Storm Drain Purposes, Subject
to Reverter to the District in the Event of Abandonment." Seconded by
Di rector Waters.
ROLL CALL: Waters , aye; Sutton, aye; Craig, aye; SO MOVED.
APPROVAL OF BANK OF AMERICA TRUCK LOAN
Following Board discussion Director Sutton moved that the District
enter into agreement with the Bank of America for a loan on the new
bucket truck. The total loan amount is $23,938.64 at 7/ interest. The
terms of the loan are $6,000.00 down with monthly payments of $474.02 for
60 months. Seconded by Director Waters.
ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; SO MOVED.
BECK'S LETTER TO ACCEPT WESTINGHOUSE SUBSTATION TRANSFORMER
Manager Hobensack recommended to the Board to accept delivery of the
2500 KVA transformer from Westinghouse and pay the additional $1 ,300.00
as recommended by Ken Merriman of R.W. Beck, electrical consultants.
Director Waters moved that the District accept delivery of the 2500 KVA
transformer from Westinghouse and pay the additional $1 ,300.00. Seconded
by Director Sutton.
ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; SO MOVED.
SIGNATURE FOR AMENDMENT #1 TO ELECTRIC SERVICE AGREEMENT
I
Following Board discussion Director— Waters moved that the District
sign Amendment #1 to the Electric Service Agreement between Sierra Pacific
Power Company and Truckee-Donner Public Utility District dated the 4th
day of January, 1972, and amending an electric service agreement dated
January 16, 1967. Seconded by Director Sutton.
ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; SO MOVED.
NEW BUSINESS
STALE DATED CHECKS
Director Waters moved that all stale dated checks be returned to the
General Fund. Seconded by Director Sutton. Motion failed, no vote taken.
Director Sutton asked that the matter of stale dated checks be tabled
until September 16th following phone calls to be made to payees of the stale
dated checks who are still customers of the District.
Page 1 - September 8, 1975
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION MEMBERSHIP APPLICATION
The Board agreed to take no action regarding this membership applica-
tion to-the California Special Districts Association.
REPORT FROM GRAND JURY
The Board discussed the report by the Nevada County Grand Jury on
the Truckee-Donner PUD and its effect on the District. Director Waters
expressed his concern over the lack of recommendations and lack of action
taken by the Grand Jury for several years. No Board action taken.
TAHOE DON NER OVERHEAD CHARGES
The Board discussed the overhead charges the District has been
charging Dart on bills for consultants' services and Tahoe Donner's
recent refusal to pay those overhead charges. The Manager was directed
to ask the accounting consultant to recommend the amount of overhead
that should be charged.
Attorney Joynt suggested that the District adopt a resolution regarding
overhead charges to Tahoe Donner when the amount to be charged has been
determined. No Board action was taken.
POST OFFICE TRUST FUND
Following Board discussion the Board instructed Paul Hobensack to
arrange for a post office trust fund not to exceed $20.00.
DISTRICT COUNSEL REPORT
Attorney Joynt reported that he was still investigating the matter
of sick leave and vacation.
NEW BUSINESS - MISCELLANEOUS
Paul Hobensack discussed with the Board the power line extension paid
for by James Madding. Following discussion it was moved by Director
Waters and seconded by Director Sutton to reimburse the Maddi ngs the
$239. 10 the District owes them for allowing other customers to receive
electrical service from the line.
ROLL CALL: Waters , aye; Sutton, aye; Craig, aye; SO MOVED.
MANAGER'S REPORT
1 . Paul Hobensack indicated to the Board that the District should move
forward to contract after R. W. Beck has incorporated the District' s changes
into the TTSA Line Contract documents.
2. Manager Hobensack recommended to the Board that the District
finish construction of the Tahoe Donner substation as recommended by Beck.
The Board requested Paul Hobensack to provide them with a written estimate
on the man hours involved and materials still needed in completing the
Tahoe Donner substation and also to recommend methods of financing the
project. The Board also requested Paul Hobensack to obtain a firm estimate
from Sierra Pacific Power Company for energizing the Tahoe Donner substa-
tion. The Board also asked how the District would meet the expenses of
the Tahoe Donner substation. --�
3. Paul Hobensack reported to the Board that he had contacted the
owner of Sierra Trailer Park regarding the ownership of the poles located
in the park, but that he was having a difficult time communicating with
the owner because of a language problem. Manager Hobensack indicated that
he would report back to the Board on September 16 , 1975.
4. Paul Hobensack reported to the Board that Carl Bartlett had
responded to the letter he had received from Manager Hobensack regarding
an illegal hookup and that Bartlett had come into the office and applied
for water service.
Page 2 - September 8, 1975
6�5_
MANAGER'S REPORT continued
James Morris had not responded to the letter written to him by
Hobensack regarding his illegal water connection but has 3 more days
in which to respond.
Quintana's illegal water connection was tabled until the September
16th Board meeting.
There being no further business to discuss the adjourned regular
meeting of the Board of Directors was adjourned by the President at
10:05 P.M. on September 8, 1975.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
Y
By
John Craig, Presi ent of the Board
ne Reed, General Clerk
Page 3 - September 8, 1975
JQJ:9/6/75
RESOLUTION No. 75
of
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING THE GRANT OF AN EASEMENT TO THE COUNTY
OF NEVADA, STATE OF CALIFORNIA, FOR STORM DRAIN
PURPOSES, SUBJECT TO REVERTER TO THE DISTRICT IN
j THE EVENT OF ABANDONMENT
i
WHEREAS, TRUCKEE-DONNER PUBLIC UTILITY DISTRICT owns
land consisting of a parcel of 1. 9 acres , more or less, located
southwest of the intersection of Donner Pass Road and County Road
#684 AA1, at Truckee, Nevada County, California; and
WHEREAS, the County of Nevada proposes to construct and
install a storm drain in the vicinity thereof to relieve an
existing drainage problem in the area, and to do so the County
of Nevada is desirous of obtaining an easement across a portion
of said property in the northeast corner thereof, ten (10) feet
wide and one hundred sixty (160) feet long; and
i
WHEREAS, TRUCKEE-DONNER PUBLIC UTILITY DISTRICT has
determined and found that it is in the best interests of the
District to grant the easement, provided that should the easement
t be abandoned all rights thereto shall revert back to the District
i
or its assigns or successors;
i
NOW THEREORE, BE IT RESOLVED, by the Board of Directors of
I TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows :
1. The easement for storm drain purposes, subject to
reverter as set forth hereinabove, is hereby granted to the County
i
of Nevada.
2. The President of the Board of Directors is authorized
to execute, acknowledge and deliver the easement deed to the
County of Nevada, with a description thereof attached to the deed, •
and the same is attached hereto marked Exhibit "A" and made a
part hereof.
Passed and adopted by the Board of Directors of TRUCKEE-
DONNER PUBLIC UTILITY DISTRICT a a meeting thereof held within
i the District on the Ski day of 1975, by the
following roll call vote:
j AYES: p,
i
NOES:
I
ABSENT: I. tdil.5010 , /Q, dVoFlesoj
,
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
B
y
ATTEST: JO N CRAIG, Pre i ent
r w
P UL HOBENSACK, Clerk thereof
i
i
i
r
• RECORDING REQUESTED BY
3
AND WHEN RECORDED MAIL TO
Name Board of Supervisors
Street Courthouse
Address
City & Nevada City, Calif. 95959
State
SPACE ABOVE THIS LINE FOR RECORDER'S USE
F
EASEMENT
110ap
D��� ORDER �'O.
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged.
Truckee - Donner Public Utility District
hereby GRANT(S) to the County of Nevada
the following described real property in the
County of Nevada , State of California:
A strip of land 10 feet in width for storm drain purposes lying adjacent
to and parallel with the northerly line of the 1 .9- acre parcel of the Grantor,
located southwest of the intersection of Donner Pass Road and County Road
#684 AA1 , extending from the northeasterly corner of said parcel to a point
160.00 feet westerly thereof, as shown on attached Exhibit "A" .
Should this easement be abandoned, all rights shall revert to the Grantor,
Rom his heirs or assignees.
1
STATE OF CALIFORNIA September 8, 1975
COUNTY OF Dated NEVADA SS. s
5
On- $ �' 7 before me,the under- l
,7
signed,a Notary,Public in and for said State,personally appeared
JOHN A. CRAIG, known to one to be the Presl.dent r o rd of
t that execute Directors
the- . i th i n i ngtrumen and acknowledged TR ONNER PUBLIC UTILITY DISTRICT
that the ni st i rct x _cute san'W�own to me to be the person whose name subscribed to the
within instrument and acknowledged that executed
the some.
WITNESS rhy hand and official seat, r , OFFICIAL SEAL
ti ro, S. PO!fVERS
y •`~� OTr"-:nY PUBLIC -CALIFORMA
Signature .t�� � �
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' PL4CER CGU14TY
BETTY rs"3. POWERS - My comm. expires &Wl 2. ?.;r.:
Name (Typed or Printed)
ITC-16-7--69-A Mail Tax Statements to Return Address Above
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