HomeMy WebLinkAbout1975-09-17 Min - Board SEPTEMBER 179 1975
The adjourned regular meeting of the Board of Directors was called to
order by the Chairman, at 4:00 P.M. in the Conference Room of the District.
ROLL CALL: Waters, present* Sutton, present; Wilson, present; Anderson,
present; Craig, present;
EMPLOYEES PRESENT: Hobensack and Reed.
OTHERS PRESENT: Don Strand (Dart).
TAHOE DONNER SUBSTATION
Paul Hobensack recommended that the Tahoe Donner substation be built
as soon as possible before the snow and cold weather. He explained the
savings to the District in building the substation and the cost of labor
and materials in building the substation.
Chairman Craig inquired of Attorney Joynt the bid law requirements for
the $16,000 for labor and materials involved in the Tahoe Donner substation.
He asked if an emergency should be declared.
Following Board discussion Director Anderson moved that the manager
proceed with completing the Tahoe Donner substation pursuant to Section 16505
of the Utilities Code. Seconded by Director Wilson.
ROLL CALL: Sutton, no; Wilson, aye; Anderson, aye; Craig, aye; Waters,
absent; SO MOVED.
Director Sutton requested that the record show that her "no" vote on
this matter was because "I am not going to continue to do what I have criti-
cized this District for doing for a number of years , and I don't care if all
of the lights in town go off as a result. I just think that there would have
to be some time when the District gets in control of what it is doing and
the substation, if I understand from what I've heard, that there may be some
errors in the construction to this point. And I think that when you`ve got
that possibility, what you are doing is investing more money in something
that perhaps needs an examination and some redesign and needs to be built where
somebody is responsible for its being built."
Director Anderson stated that the District was told last Spring that
something needed to be done about the substation and that the District
delayed doing it because they wanted to have a study, of which he (Anderson) stated
he could see no purpose at the time. Now the District has the report on
the study back and one of the things R. W. Beck recommended was the completion
of that substation.
OVERHEAD CHARGED TO TAHOE DONNER
Paul Hobensack indicated to the Board that Dennis Merback did not make
a decision regarding the matter of the 20% overhead charged to Dart. The
Board instructed Paul Hobensack to correspond with Arthur Young & Company
and request their opinion on a justifiable overhead rate to charge Dart.
The matter was continued until October 7, 1975.
GATEWAY DRAINAGE EASEMENT WORK COOPERATION
The majority of the Board agreed that the District will -cooperate
with the County in the work involved in the drainage ditch project.
RESPONSIBILITY FOR MEDICAL BUILDING TRANSFORMERS
Joe Joynt recommended to the Board that the manager write a letter to
Ken Martin Construction saying that their letter dated September 9, 1975, is
accepted by the Board and pursuant to the District's Rules -and Regulations,,
and indicating that the service will not be provided until the cash has been
paid to- the District.
Following Board discussion Director Wilson moved to approve the estimate
for the medical building transformer and.authorizing the manager to proceed
with the installation. Seconded by Director Anderson.
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RESPONSIBILITY FOR MEDICAL BUILDING TRANSFORMERS continued
ROLL CALL: Waters, absent; Sutton, no; Wilson, aye; Anderson, aye;
Craig, aye; SO MOVED.
Director Sutton requested that the record show that her "no" vote
"was because this arrangement is not in compliance with what I understand
to be the rules and regulations of the District."
REPORT ON DOUGLAS LUMBER MILL ACCOUNT
The Board very briefly discussed the Manager's report to the Board
on the Douglas Lumber Mill account. There was no Board action taken.
SET DATE FOR 1974 AUDIT REPORT
Director Sutton moved that Arthur Young be requested to present an
audit report for $120. . However, she withdrew her motion.
Director Sutton moved that the District invite Arthur Young to
present the 1974 audit report on October 7, 1975, on their own time
without cost to the District. Seconded by Director Wilson.
ROLL CALL: Waters , absent; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye;
SO MOVED.
The Board instructed Manager Hobensack to write a letter to Arthur
Young and Company inviting them to be present on October 7th to present
the audit report on their own time without charge to the District.
Director Wilson suggested that the Board begin work on the next
year's budget in a month or so. Chairman Craig requested that the matter
of forming a budget committee be placed on the agenda for October 7th .
F
STATEMENT BY SUPERINTENDENT
Director Anderson moved that the Board accept the Superintendent's
resignation to take effect the 30th of September, 1975, at 5:00 P.M.
Seconded by Director Wilson.
ROLL CALL: Waters , absent; Sutton, aye; Wilson, aye; Anderson, aye;
Craig, aye; SO MOVED.
Director Sutton requested that the Board go into Executive Session
to discuss a personnel matter following regular business.
Attorney Joynt asked if there was going to be any question related
to vacation pay and sick leave owing to the Superintendent when he does
depart and the method of payment.
Director Sutton requested that the Bookkeeper, Mary Chapman, determine
the number of sick leave and vacation days the Superintendent has owing
him.
BILLING FOR CONNECTION CHARGES
Paul Hobensack indicated that he had reviewed the water and electric
rules and regulations. In the Water Rules Section 4.C-3 states , "ap-
plicable connection fee shall be due and payable by the applicant to the
District upon making application to the District's facilities."
The electric rules preliminary statement states , "after making proper
application for electric service it will be necessary before service can
be rendered for applicant to establish his credit or make a cash deposit."
The President requested that Paul Hobensack and/or Joe Joynt propose
a wording change for the electric rates so that it would say the same as the
water rules and regulations.
STATEMENT BY SUPERINTENDENT continued
Mary Chapman came back to the Conference Room and reported to the
Board her findings on benefits due the Superintendent. She stated that
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STATEMENT BY SUPERINTENDENT continued
Ken Krajewski had owing to him 3 1/2 vacation days and 7 sick leave days.
OLD BUSINESS - MISCELLANEOUS
Joe Joynt indicated that he had prepared a Resolution Noticing
Completion of the Southside Well .
Director Anderson moved that the Board adopt Resolution 7521 ,
"Accepting the 'Southsi de Well ' and Authorizing the Filing of Notice of
Completion." Seconded by Director Wilson.
ROLL CALL: Waters , absent; Sutton, aye; Wilson, aye; Anderson, aye;
Craig, aye; SO MOVED.
NEW BUSINESS - MISCELLANEOUS
Paul Hobensack indicated that he had received a few phone calls
from the Airport and has also received a letter from them requesting
assistance in a construction project they are involved in. Paul
Hobensack indicated that Tei chert was going to do the work and the
Airport District is asking now for the District to toll them what size
conduit to use and where to place it.
The Board instructed Manager Hobensack to communicate further with the
Airport District and obtain additional information on what they are asking from
the District.
MISCELLANEOUS
Joe Joynt indicated to the Board that Resolution 7521 was the ac-
ceptance of the Tahoe Donner Electric Lines . He stated that 7521
POW. was also the number given the Resolution on the Southsi de Well . Joe
Joynt suggested the Board amend the Southsi de Well resolution to 7522.
The Board agreed unanimously.
OLD BUSINESS - MISCELLANEOUS
Chairman Craig stated that the Board members had received a copy
of a letter Joe Joynt had written to the Manager regarding the bid law.
The President asked that the matter be placed on the October 21 agenda
to determine the figure they would like to propose respecting the bid
law proposal . The President requested that Joynt send a letter to
the Board regarding the bid law figures other agencies comply with and/or
what figure they would like to see introduced as new legislation.
R. W. BECK'S STUDY
Director Sutton asked if there would be Board discussion of Beck's
study in its preliminary draft form. Paul Hobensack indicated that Ken
Merriman was not available for the meeting tonight. The Board
instructed that Paul Hobensack contact Ken Merriman to determine his
availability on October 21 , 1975.
NEW BUSINESS - MISCELLANEOUS
Chairman Craig indicated that the District had received a billing
.._. from Arthur Young & Company for professional services on August 12, 1975,
and August 14, 1975, for $1 ,060 and an April 7th Board meeting and a
May 5th meeting in Sacramento with Directors Sutton and Craig. There
was no further discussion or Board action taken.
Director Anderson stated to the Chairman that when he came to the
meeting he had indicated that he would have to leave at 5:45 P.M. He
expressed his feelings that the executive session would be better handled
when all of the Board members were present but that it was up to the
discretion of the Board members present. He (Director Anderson) asked
that an executive sess.ion not be held because there would be two members
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NEW BUSINESS --MISCELLANEOUS continued
absent. Director Anderson moved for adjournment. The motion
died because of lack of second.
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DISTRICT COUNSEL REPORT
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Joe Joynt indicated that he had phoned two other Utility Districts
regarding their reaction to Tom's TV's proposal to the District. Both
of the Districts he contacted indicated that they would not cooperate --.,
with such a proposal . Joynt indicated to the Board that he would have j
a better opinion on the proposal 2 weeks from now. The matter was i
continued until October 7, 1975.
CORRESPONDENCE
No Board action was taken regarding the correspondence received I
regarding APPA Utility Education Course.
MANAGER'S REPORT i
Chairman Craig indicated that he would like to have the REA accountant
attend a meeting as soon as possible The Manager was instructed by the
Board to see if he could be present on October 21st. Paul Hobensack
indicated that he would like to have the REA accountant spend one day
with Mary Chapman and then spend one day with a representative from
Arthur Young & Company. The Board agreed that this suggestion would be
valuable.
FHA Loans : Paul Hobensack indicated that he would follow up on this
matter and contact "Biz" Johnson if there was no information available
locally.
Armstrong Tank Parti ci ati on with TSD: Paul Hobensack indicated he
had sent a letter tote TSD office related to TDPUD participation in
an improvement district with the TSD, but had received no response. The
Board instructed the Manager to write another letter re the District's
participation. The Board also instructed Paul Hobensack to follow
up on a booster pump to Prosser Heights also.
MANAGER'S REPORT - MISCELLANEOUS
The Manager again brought up the matter of insurance benefits
to new employees. Director Sutton opi ni oned that it should be set
forth in the Union Agreement as to when an employee becomes eligible
to receive insurance benefits. The matter was continued until October 7th
for possible Board action.
Martin McDonough had inquired of the District at the last meeting
he attended as to whether the Board was going to send Paul Hobensack
to the FPC hearing in Washington, D.C. on September 22, 1975. The
Board decided that it was unnecessary.
Joe Joynt indicated that at the meeting of September 16th a man by
the name of John Scott approached him and asked as to whether or not if
elected to the Board of the TDPUD he would have a conflict of interests
because he worked at Sierra Pacific Power Co. Joynt indicated he would
rather not give an opinion to Scott as the District's attorney. Joynt
indicated that Scott could phone Nevada County Counsel Leo Todd or --
Todd's assistance in Nevada City.
John Craig requested that the record show that "I was contacted
by Mr. Bill Chapman of Casey Engineers in San Francisco. He suggested
that we mi ght want -to 1 ook i nto dri 11 i ng a wel 1 next to Donner Lake
to take care of our water problem, and he sent me a brochure that
describes his company. "
Director Sutton requested that an item entitled "Formulating Job
Page 4, September 17, 1975
MISCELLANEOUS continued
Description of Management Employee" be placed on the October 7th
agenda.
The meeting was adjourned at 6:10 P.M. to Executive Session. The
secretary was excused while the Board and the Manager remained.
Following an Executive Session the meeting reconvened to regular
session at 6:35 P.M.
It was moved by Director Wilson that the District pay Mr. Krajewski
the full amount of his next two weeks' pay to the effective day of his
resignation and in addition the check should include the vacation pay
. owing him and that he vacate his job and the premises tomorrow morning.
Seconded by Director Sutton.
ROLL CALL: Waters , absent; Sutton, aye; Wilson, aye; Anderson, absent;
Craig, aye; SO MOVED.
The regular meeting of the Board of Directors was adjourned by the
Chairman of the Board at 6:45 P.M. on September 17, 1975.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
B ,
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hn Craig, Presi e f the Board
-Aine Reed, General C erk
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