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Home My WebLink About1975-10-13 Min - Board I a �-=L OCTOBER 13, 1975 The. adjourned regular meeting of the Board of Directors was called to order by the Chairman at 7:35 P.M. in the Conference Room of the District. ROLL CALL: Waters, present; Sutton, present; Wilson, absent at roll call but arrived at 7:45 P.M. ; Anderson, present; Craig, present; EMPLOYEES PRESENT: Hobensack, Reed and Drace. OTHERS PRESENT: Dan Cook, Nancy Wilkins , Mari gray Fish, Joe Joynt, Don Strand Dart Don Davis (Dart) , Sid Karsh (Dart) and Chuck Doskow (Dart) . AIRPORT WELL AGREEMENT Dan Cook discussed with the Board the proposed Airport Well Agreement. Dan Cook indicated that Don Davis, Paul Hobensack and himself met with George Edmondson of the Airport District and discussed the Airport Well , the right-of-way considerations and easements. The Airport District is agreeable with Dart's proposal regarding the area of the well site. Don Davis discussed with the Board some minor revisions of the Agreement requested by the Airport District. Dan Cook indicated that he believed the agreement was proceeding very well and that Board action was not necessary at this time. Dan Cook also presented to the District his written thoughts on the companion agreement to the Airport Well Agreement. Dan Cook indicated that there are 5 points with which Dart has to connect; how they get between those points is up to Dart. A Special Meeting was scheduled on November 11 , 1975, to further discuss this matter with Dart. Don Strand indicated that the contractor had begun work around the water tank above the Guzman property. Doskow indicated that he believed the District was getting off quite nicely regarding the damages in the Guzman claim. Because of a common insurance adjuster having the damage claim Dart and Teichert are going to split the damages but he expressed his feelings that the District should contribute to the work being done at the tank site presently. MISCELLANEOUS - OLD BUSINESS Director Sutton brought up the matter of the Donner Creek Well again. Dan Cook discussed with the Board his ideas on the Donner Creek Well . Following Board discussion with Dan Cook regarding the necessity of the Donner Creek Well , Director Anderson moved that the Board accept Dr. Sharp's proposal to improve the Donner Creek Well and get the Well back into operation. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Wilson, no; Anderson, aye; Craig, no; MOTION FAILED. Director Sutton wished that the record show that she voted "no" on the motion because she did not think the District has $8,000 right now to do the operation. Director Wilson asked that the record show that he voted "no" because he believes that it is a worthwhile project the District should do but he didn' t think the District had the money at this time and that enough water can be supplied from the other wells on an emergency basis and if nothing else get #2 back into operation on an emergency basis. His "no" vote was not against the project. FORMING TDPUD BUDGET COMMITTEE Director Anderson recommended Directors Waters and Wilson for the budget committee in addition to the Manager. Page 1 , October 13, 1975 Director Sutton expressed her doubt that the budget committee could resolve the problems of the budget which have to do with the justification-- of revenue increases , expense increases etc. She felt an accounting firm should participate in the preparation of the budget. Director Anderson expressed his belief that the Manager has not been given an opportunity to develop a budget. The matter of the budget assistance was placed on the agenda for October 21 st. The first presentation of the budget was scheduled for the regular meeting of November 4, 1975. DONNER CREEK WELL continued Director Sutton moved that Mr. Hobensack and Dan Cook prepare some contingency plan for water source for the next 6 month period until it is possible to get 'Donner Creek Well #2 back into service. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton,, aye; Wilson, aye; Anderson, aye; Craig, aye; S MOVED. FORMULATING JOB DESCRIPTION FOR MANAGEMENT EMPLOYEE Paul Hobensack indicated that a replacement for the Water and Electric Superintendent should be obtained by next Spring. The matter of formulating the job description for such management employee was tabled until December 2 , 1975. The Board requested that Paul Hobensack work with Dan Cook in formu- lating this description. DISTRICT COUNSEL REPORT The Board discussed Joe Joynt's letter to the Board regarding new bid laws. No Board action was taken; the matter was tabled for October 21 , 1975. Miscellaneous: Joe Joynt inquired if the Directors had received a copy of the agreement between TTSA and TDPUD re cost sharing. The matter was tabled until October 21 st. The agreement prepared by Joe Joynt between Tom's TV and TDPUD was also tabled for discussion until October 21 st. MANAGER'S REPORT Paul Hobensack reported on the progress of the Truckee substation and the Tahoe Donner substation installation. Director Sutton requested that the accounting for all of the expenses on the installation of the Tahoe Donner substation be kept track of and a report be made to the Board possibly at the meeting of October 21st. MISCELLANEOUS Director Sutton reported to the Board that on the District's consumer deposit account which was changed from the Bank of Amerci a to Tahoe National Bank, that Tahoe National Bank requeste d a waiver of the FDIC. Matt Gomez has received copies of the waiver and was to advise Director Sutton whether to sign it or not. Director Sutton also asked about the amount of the rate increase that Sierra Pacific has requested and whether the increase has gone into effect. Paul Hobensack indicated he did not. know but would contact Martin McDonough. Director Sutton indicated that a letter from the California State University and Colleges system had been received by the District in response to John Crai g's letter re surplus land. Director Sutton again brought up the matter of the Hilltop Lodge Page 2, October 13, 1975 property. Joe Joynt indicated that he would like to have an executive session meeting with the Board regarding that matter. The executive session was sch`edul bd for November 4th. Director Sutton requested that the Southern Pacific Transportation claim matter be scheduled for the meeting of October 21 , 1975. -- Director Sutton requested that the matters of electric service to trailer parks and the 7-11 store complex electric service be placed on the agenda for October 21 st. MINUTES Director Sutton stated corrections she wished to be made to the minutes of August 19th. Director Sutton moved that the- corrections be incorporated in the August 19th minutes. Seconded by Director Wilson. ROLL CALL: Waters , no; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; SO MOVED. j J Director Anderson indicated that he wanted to have the opportunity to listen to the tapes of the August 19th meeting himself before approving the incorporated corrections. Director Anderson commented on additions which had been made to the draft minutes of September 2nd. Director Craig stated that in his opinion the Manager is responsible for the minutes and that the Board has indicated before and still indicates that they want short minutes. Director Sutton indicated that in the future she will make her corrections in an addendum. She stated that the expense of typing the addendum should be borne by the District. Director Anderson requested a clarification of this expense. Chairman Craig requested that Joe Joynt write a letter to the Board on this matter. Director Anderson moved that the minutes be condensed as we agreed, that they be presented at the meeting and if there are any errors in intent of discussion that they be brought up at that time. Seconded by Director Waters. Motion died - no vote taken. Director Waters moved that the minutes of September 2nd be approved as read. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; S 0 M UV Ems. Director Waters moved that the minutes of September Sth be approved as read. Seconded by Director Craig. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. The Board decided that since there was not a quorum present at the special meeting of October 9th that a meeting could not be held and Board action could not be taken. Therefore, minutes were not necessary. The meeting was adjourned at 10:45 P.M. to Executive Session to discuss the first annual review of the manager. ''— Following an executive session the meeting reconvened to regular session at 12:09 P.M. It was moved by Director Waters and seconded by Director Wilson that the meeting adjourn. Al l aye by voice vote. The regular meeting of the Board of Directors was adjourned by the Chairman at 12:10 A.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By oh Craig, Presi nt of the Board Ja Reed, Secretary Jy Page 3, October 13, 1975 1z3