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HomeMy WebLinkAbout1975-10-21 Min - Board OCTOBER 21 , 1975 The regular meeting of the Board of Directors was called to order at 7:30 P.M. in the Conference Room of the District. ROLL CALL: Waters , present; Sutton, present; Wilson, present; Anderson, present; Craig, present; EMPLOYEES PRESENT: Hobensack, Reed, Jansen, Connell , Kinzie and Drace. OTHERS PRESENT: Joe Joynt, Pat Kirby, Douglas Penner, Mari gray Fish, Nancy Wilkins , Martin Griffith and Julianne Kinzie. MINUTES Director Waters moved that the minutes of September 16th be adopted. Motion died because of lack of second. Director Sutton moved that the approval of the minutes of September 16th and 17th be tabled until the next regular meeti h4 .Seconded by .Director Wilson. ROLL CALL: Waters , no; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; SO MOVED. Director Sutton requested that the following statement be a part of the record: "At the last meeting one or more directors implied that the corrections that I submit to the minutes were the reason for overtime of the employee who is the recording secretary. I have checked the overtime authorizations today and I found that from the pay period from September l st through October 15th that the employee in question had a total of 38 1/2 hours of overtime and 31 1/2 hours of that time was spent at Board meetings. Four hours were spent on a Saturday or Sunday helping do some water and power standby charge thing in .September. There are several times when an hour spent on Friday from 5:00 to 6:00 which would appear to be getting a mailing prepared for the Board. Everything except the water and standby charges was defined on the authorizations signed by Mr. Hobensack as being Board meeting preparation and Board meeting attendance." BILLS FOR BOARD APPROVAL Director Sutton moved that the bills for Board approval be tabled until 1 ater .i n the meeting. Motion died for lack of second. Director Wilson moved that the Board approve the bills for Board approval for a total of $54,823.85. Seconded by Director Sutton. ROLL CALL: Waters, no; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; SO MOVED. Regarding the question of the retroactive pay and accumulated sick leave payoff Director Sutton requested that the record show her concern as , "This whole thing goes back to a previous Board. I wasn't on the Board when this was done. I want the employees to receive whatever they are legally entitled to under the resolutions that apply to it. I also want to be able to answer to the community because there was a great deal of criticism of the District when the two previous managers took $4,400 or $5,000 or whatever it was, in ac- cumulated sick leave when they left and I want to be able to know that what '""` this Board does and the number of days that we pay i s what we are obligated to pay under the resolutions because I feel that I have to answer to the community on that. Regardless of whether I would take the action to let people be paid for unused sick leave or not doesn't really matter." Following discussion between the Board, Joe Joynt and the Manager, Director Waters moved that sick leave and retroactive pay be paid. Seconded by Director Anderson. ROLL CALL: Waters , aye; Sutton, aye ;, Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. Director Sutton requested that a breakdown of retroactive pay and sick leave pay be presented to the Board. Page 1 , October 21 9 1975 I L � I ARMSTRONG TANK PARTICIPATION The Chairman indicated that the Truckee Sanitary District had written a letter and indicated that they were not interested in participating in an improvement district in the Armstrong Tract. Chairman Craig instructed the Manager to contact Dan Cook and determine from him what the District should do about the Armstrong Tank. BOOSTER PUMP TO PROSSER HEIGHTS The Manager indicated he had not heard from Dan Cook yet on this matter but would continue to inquire of him. R. W. BECK STUDY The Board discussed the Electric Distribution System Study and the feasibility study to tie into PG&E. The Manager recommended that R.W. Beck be retained for the feasibility study of tying into PG&E. The cost of such study could be added to the rate study. Paul Hobensack also stated that he believed the electric dis- tribution system study should be conducted in order for Arthur Young to do a thorough rate study. Following Board discussion Director Wilson moved that the Board accept R.W. Beck's proposal to do a study on the feasibility of an inter-tie with PG&E for a maximum cost of $6,500.00. Seconded by Director Anderson. ROLL CALL: Waters ,, -_no; Sutton, no; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. The five year electric distribution study by R.W. Beck was tabled until November 4th REARK PROPOSAL Director Wilson moved to engage R.J. Hansen Associates, Inc. , specifically Mr. Robert Reark , for $1 ,640 - $2,000. Seconded by Director Anderson. ROLL CALL: Waters, aye; Sutton, no; Wi 1 son, aye; Anderson, aye; Craig, aye; SO MOVED. Director Sutton requested that the record show that she voted "no" because "I will vote no on the billing machine because of the financial condition of the District." Director Wilson requested that the record show that he voted "yes" because "this billing machine should be a cost savings to the District over employee billing and also an accuracy improvement." BID LAW REQUIREMENTS Attorney Joynt stated that he had set forth his opinion regarding bid law requirements in his letter to the Board dated October 1 Oth. Following Board discussion Director Anderson moved that the Manager, in conjunction with the attorney, draw up a letter to the legislators re- questing ng that Section 16501 from the Public Utility District Act be deleted and that Section 16544 be increased to $4,000.00 as recommended by the Manager. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Wilson, aye; Anderson, aye; Craig, no; SO MOVED. CABLE TV POWER CONNECTION ADDENDUM The manager indicated that he and Joe Joynt had not gotten together on this matter. The matter was tabled until November 4th. Page 2, October 21 , 1975 ELECTRIC RULE FOR CONNECTION CHARGE Following brief discussion the matter of electric rule for connection charge was tabled until November 4th. PROPERTY LIENS ON UNPAID ACCOUNTS ,_.. Joe Joynt explained to the Board that if there is an unpaid bill for water or electric, if the owner of the property at the time you put a lien on the real property is still the same at the time when the bill was incurred, then by resolution you set forth the amount and the parcel and the name and address and send it down to the County and they add it on to the next bill . If the bill is incurred by a renter it could be put on as a lien against the owner of the property. Joynt was requested to mail the Directors a sample resolution regarding this matter. The matter was placed on the agenda of November 4th. RECONSIDERATION OF ARTHUR YOUNG BILL RE DART ACCOUNTS INFORMATION Following Board discussion Director Sutton moved that $4,580.00 be paid in connection with the special auditing work.-haying to do with the analysis and interpretation of the Dart Agreement. .The Chairman relinquished his Chair to the Vice-Chairman and seconded the motion. ROLL CALL: Waters, no; Sutton, aye; Wilson, no; Craig, aye; Anderson, no; MOTION FAILED. Director Sutton moved that the management letter which accompanied the 1974 audit from Arthur Young be attached to the minutes of the meeting of October 9th. Seconded by Director Wilson. ROLL CALL: Waters, abstain; Sutton, aye; Wilson, aye; Anderson, no; Craig, aye; SO MOVED. SOUTHERN PACIFIC TRANSPORTATION CLAIM The Board unanimously agreed that Joe Joynt write Southern Pacific a "nice" letter. ELECTRIC SERVICE TO TRAILER PARKS Paul Hobensack was instructed to telephone the owner of Sierra Trailer Park and inform him that it is his responsibility to change the broken pole. The Board also discussed the situation at Pierce's Trailer Park at Donner Lake. Director Sutton requested that Attorney Joynt look into the situation and report to the Board. Joe Joynt indicated he would confer with the Manager and they would report to the Board at the next meeting. The matter was continued to November 4th. 7-11 STORE COMPLEX ELECTRIC SERVICE Following Board discussion Director Sutton moved that the owner of the 7-11 Store complex be informed that an error was made in the amount of the connection fee and that he be charged $350.00 per unit and that it be individually metered and the District do the work in addition to what might have been done had it been properly handled in the first place. Motion died for lack of second. MISCELLANEOUS OLD BUSINESS Director Sutton asked if the District had been noticed by the FPC on the effective date of the new rate increase. Paul Hobensack indicated that he had not received notice from the FPC but that he had contacted Martin McDonough who had indicated that the FPC had not acted on the new rate increase as yet. Director Sutton asked if the District had received a reply to John Crai g's letter regarding 138 acre parcel of surplus land from Sierra College. Paul Hobensack stated that there had been no response received from Sierra College. Page 3, October 21 , 1975 �2$ Director Sutton asked if the matter of overhead charges would be placed on a future agenda. The matter was placed on the November 4th agenda. Director Sutton asked that the record show that the WESCO bill re- ceived by the District for approximately $19,000 has been determined to be for the new transformer. Director Sutton asked about the contract between the District and Tom's TV. Joe Joynt indicated that Mr. Kirby rby had objected to Paragraph 5 on page 2 stating that the agreement was limited to just one request for such services. Director Anderson requested that Paul Hobensack inform Mr. Kirby that the Board would like to leave paragraph 5 on page 2 in the agreement. Director Sutton also asked about the water source contingency plan that the Board directed the Manager and Dan Cook to prepare. It was placed on the agenda for November 4th. TTSA - TDPUD COST SHARING AGREEMENT Joe Joynt discussed with the Board the TTSA - TDPUD Cost Sharing Agreement. Following Board discussion Director Sutton moved to approve the contract with TTSA striking paragraph 8(a) and that the President sign the contract. Seconded by Director Wilson. ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED-. SELECTION OF 1975 AUDITOR The Board discussed Arthur Young's proposal to do the 1975 audit. ---wk Director Waters moved that the matter of selecting the 1975 auditor be tabled until after the election. The motion died for lack of second. Director Wilson moved that the President be authorized to accept the Arthur Young proposal to do a audit. Seconded by Director Sutton. ROLL CALL: Waters , no; Sutton , aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. BUDGET ASSISTANCE The Board discussed budget assistance. There was no Board action taken. MISCELLANEOUS NEW BUSINESS The Manager indicated that the 7-11 Store Complex owner had come into the office and made application for water service and paid the cost for it. The owner indicated that he had an agreement with Tom Paulus that the District was supposed to have each tenant of the complex come in and apply for service. The Board discussed the situation and Director Sutton moved that Paul Hobensack and Joe Joynt generate more specific information on the matter so that the Board could make a decision. The motion died for lack of second. The Board agreed that Dan Cook should look into the matter of water service to the 7-11 store complex and that Paul Hobensack would report --- back to the Board. CORRESPONDENCE - CHARLES NUNGESTER The Board discussed the letter from Mr. Charles Nungester written to Paul Hobensack regarding his need for utility installation. The Board agreed to check District records to determine what Mr. Beavers, the developer, had arranged with the District. They decided to resolve the contract matter with Mr. Beavers before Mr. Nungester's letter was answered. Page 4, October 21 , 1975 1z� DISTRICT COUNSEL REPORT - LEIBY CLAIM Joe Joynt discussed with the Board the claim filed by C.E. Leiby. Paul Hobensack indicated that he could find no record that the service was off in the Lei by's area during the week of July 8th. Director Waters moved that the claim for $59.19 be rejected. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO-MOVED. MISCELLANEOUS DISTRICT COUNSEL REPORT Joe Joynt asked if the Board wished Paul Hobensack to file a claim with the State Controller before October 31st regarding the costs of collecting the state mandated electric surcharge. The Board indicated that they did.want a claim filed with the State Controller. MANAGER'S REPORT The Manager presented a report to the Board regarding the cost todate of the Tahoe Donner substation. The Board discussed the report but took no further action. MISCELLANEOUS Director Sutton brought up the matter of correspondence received from the Nevada County Planning Commission regarding a site plan for a proposed body shop on John Quintana's property on West River Street. The Board requested Paul Hobensack to contact Dan Cook and request that he respond to the Planning Commission regarding this matter. The Board also discussed the correspondence received from the Planning Commission regarding a maintenance equipment shed at Tahoe Donner. The Board instructed that Paul Hobensack respond with a form letter stating that they comply with District rules and regulations. There being no further business'to discuss Director Waters moved that the meeting adjourn. Seconded by Director Wilson. All aye by voice vote. The regular meeting of the Board of Directors was adjourned by the Chairman of the Board at 11 :20 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By ohn rai g, Presidswt of the Board G �--- J ne Reed, -Secretary Page 5, October 21 , 1975 3� STATEMENT OF GENERAL FUND October 17, 1975 Bank Balance - October 2, 1975 $49 9718.62 Truckee Electric Revenue 429225.02 Truckee Water Revenue 49350.01 Donner Lake - Electric Revenue 17,272.93 Miscellaneous Billings Revenue 425.00 Miscellaneous Revenue 607.94 $1149599.52 Allowances 56.16 Approved Billings ($34,788.27 less $150.00, Rural i to bill should have been $158.50)$34,638.27 Bank of America - Federal Tax Deposits: September 15 and 30 2,660.90 October 15 15482.50 Retro Pay and Sick day payoff 2,872.34 IBEW - Union Dues 136.50 Mrs. Clepper 24.00 Pete Silva - Bowling team sponsorship 25.00 Roy Waters - Volleyball team sponsorship 5.00 ($41 ,900.67} ' PAYROLL 10/15/75 O.T. D.T. Standby Gross Net Hobensack 985.50 774.90 Silva 102.00 ,102.00 85.00 1037.00 801 .07 Reynolds 71 .10 110.60 79.00 955.90 706.98 Drace 41 .84 27.88 34.85 717.93 496.36 Kinzie 196.88 709.92 513.50 Lopez 695.20 507.73 Straub 695.20 462.43 Grow 632.00 497.03 Connell 538.56 374.71 Barry 520.08 405.26 Chapman 25.83 458.79 346.36 Reed 73.50 381 .50 277.46 Sickle 34. 13 342.13 261 .20 Jansen 2625 334.25 249.86 Sweet 75.00 66.56 ($6,741 .41 571 .53 240.48 198.85 9 9078.96 6,741 .41 RETROACTIVE PAY, 6/l/75 through 9/30/75 and SICK DAY PAYOFF Barry 316.64 276.42 Chapman 432.85 335.70 Connell 3 days 480.00 351 .72 Drace 473.72 360.31 Grow 33 days 29527.66 1 9541 .28 Kinzie 7 1/2 days 744.27 550.03 Kirchner 228.24 178.91 Lopez 896.88 658.02 Reynolds 14 days 19362.96 961 .66 Silva 33 days 39502.16 29136.24 Straub 8 1/2 days 1 9006.54 630.38 ($7.9980.67) $11 9971 .92 79980.67 Bank Balance - October 17, 1975 $57,976.77 Bills for Board Approval George Cattan Pension Payment 258.75 Directors Payment for Attendance at both regular Board meetings 500.00 i i i Statement of General Fund October 17, 1975 Page 2 Calif. Assoc. of Employers Health plan premiums October 665.10 Sierra Pacific Power 12 Kv Metering & #607 Li ne tap 13,400.00 Sierra Pacific Partial power bill payment, August 40 9000.00 ($549823-85) Bank Balance after payment of above $3 9152.92 i i i i I i i i I jr - October 16, 1975 For Board meeting of October 21 , 1975 I I i �.3 { f I 1 I� i I 2 ' I 3 � 4 NOTICE OF RE►TECTION OF CLAIM 5 T : C o LARENCE E. LEIBX 1901 52nd Street 6 Sacramento, California 7 NOTICE IS HEREBY GIVEN that the. calim which you presented I I g to the TRUCKEE-DONNER PUBLIC UTILLTY DISTRICT, on or about i 9 September 18, 1975 , alleging food damage in the sum of $59. 15 , . 10 was rejected in whole by the Board of Directors of the District 11 ' on October 21, 1975. 12 Dated: October 21, 1975. 13 a TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 14 15 By CRAIG, P ident 16 17 WA 18 Subject to certain ex'ceptions you have 'only six (6.) months 19 from the date this notice vas personally -delivered or deposited 20 in the mail to file *a court action on this. claim. See Government 21 Code Section 9 4 5 6. " You may seek the 'advi ce 'o f an attorney of 22 your choice 'in connection with this matter. If you desire to 23 consult ,an attorney', you should do so immediately. 24 25 26. 27 j 28 (Please see reverse side for proof of service*') JOSEPH Q. JOYNT THOMAS S. ARCHER POST OFFICE BOX 871 TAHOE CITY,CA.95730 PHONE 583-3468 Clarence E. Le by 1901 52n'd Street Sacramento, California DICLARATION of SliRVICI BY MAIL f am a emu" of lire Usihd :tames a"o resident e# nicer. ft,Calif. ormia, l aw atveg the go* d4 a Years and nat a p".17 to the w in above nit �iie %- My walead. areas it'P.O. I i, TCAat city, 1�401;46raio. 0" this auto i VkVw4w fist fareiMxaers#, :'y p a true ce y thereof noosed fey aetat. 0401+W en- ummw ve�o s witk post`as* Cawro p fully pre. P9m m.. "if bent at Tam City, Cotifomia, 6"r0ew in tb4r'eew er *Qt fQ*h Im. ft"416txeli above thie diGftAQratian. t 4ee446 car&r pwaity of pe� that the forogoilmp in true and Corte . DOW at Tahoe City, CeWorwia 40..L ............ .1.... ,r.�.'.L.i�....rr..