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Home My WebLink About1976-03-02 Min - Board I 76 MARCH 2, 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. in the Conference Room of the District. ROLL CALL: Waters , present; Sutton, present; Craig, present; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Hobensack, Reed, Connell and Drace. OTHERS PRESENT: See attached list of audience attendance for this meeting. MINUTES Director Christensen moved to table minutes of January 20, January 27, and February 3, 1976, until the next regular meeting. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton moved that the minutes of January 27th be done in verbatim fashion. Motion died for lack of second. BILLS FOR BOARD APPROVAL Director Craig moved that the bills for Board approval be approved. Seconded by Director Christensen. ROLL CALL: Waters , aye; Sutton, aye; Cri ag, aye; Christensen, aye ; Anderson, aye; SO MOVED. The Manager read for the Board and the audience a letter received from Sierra Pacific Power Company dated March 1 , 1976. A copy of that letter is attached to these minutes. The letter indicated that the District received a credit from Sierra Pacific Power Company in the amount of $102,868.75. Attorney McDonough indicated that the credit is a result of the second Sierra Pacific Power Co. increase and results from the changes the FPC made -- in Sierra Pacific rates retroactively from the rates Sierra Pacific originally proposed: ANNA A. MOBERLY - CITIZEN CONCERN OVER COST OF POWER Mrs. Shirley Rosamond appeared in behalf of Mrs. Moberly who was unable to attend the meeting due to illness. Mrs. Rosamond indicated that Mrs. .Mobe rly uses a breathing machine to help her breath but does not always .use the machine when necessary because of the cost of power- to run the machine. Mrs. Rosamond inquired if the Board could somehow assist the senior citizens of Truckee who can not afford to pay high utility bills. BUDGET STATUS REPORT The Manager indicated that December's budget status report would be given to the Board after the auditors have completed the audit. 1976 DRAFT BUDGET The Board discussed the draft budget of 1976. A copy of the draft budget is attached to these minutes for reference. Director Waters asked that the record show,"We will be over our- budget because of the fact that there is so much building going on, if it occurs, �-- and I think it will . " The Manager indicated that the power outage on March 1 , 1976, was caused by a faulty transformer. He stated that General Electric will be at the Di stti ct on March 8, 1976, to run a test on the transformer in the hopes it can be rebuilt. The draft budget was tabled for discussion to the next regular Board meeting on March 16, 1976. NORTHERN CALIFORNIA POWER AGENCY REPRESENTATIVE Mr. Norman Ingraham, representative of NCPA, appeared before the Board at the Board's request and explained the purposes of the NCPA and the benefits the District would derive from membership in the NCPA- He also explained some of the activities the NCPA is involved in at present. No action Page 1 , March 2, 1976 was taken by the Board. BANK LOAN FOR DEC 310 SYSTEM Following discussion Director Craig moved that the Board take a loan with Tahoe National Bank for the DEC 310 computer loan in the amount of $18,000 at 7% interest over 5 years. Seconded by Director Christensen. ROLL CALL: Waters , aye; Sutton, no; Craig, aye; Christensen,, aye; Anderson, aye; SO MOVED. Director Christensen moved that $10.60 from the General Fund be used to purchase an additional 16K core for the DEC 310 computer. Seconded by Director Waters. ROLL CALL: Waters , aye; Sutton, no; Craig, aye; Christensen, aye; Anderson, aye; SO MOVED. STANDBY FUNDS The Manager discussed with the Board standby funds received from the County. Director Christensen moved that standby funds be transferred from restricted funds to the General Fund. Seconded by Director Craig. ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO MOVED. WRSAD FUNDS Director Christensen moved that the District use $9,000 from West River Street Assessment District funds for repair of the Donner Creek Well #2. Motion died for lack of second. Director Sutton moved that the firm of Sturgis , Ness & Brunsel 1 be authorized to prepare a resolution amending resolution of intention. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO MOVED. Dr. John Sharp explained bid documents for the repair of Donner Creek Well #2 prepared by his firm. Director Waters moved to go to bid for rehabilitation; testing and pumping of Donner Creek Well #2 such bids to be opened at 2:00 P.M. on March 15, 1976. Seconded by Director Christensen. ALL AYEf,BY VOICE VOTE. 7-11 STORE WATER SERVICE Dan Cook reviewed for the Board the recommendations in his letter dated March 1 , 1976, related to the 7-11 store complex water service. Director Craig moved that the Board proceed with the recommendations 1-11 in the letter dated March 1 , 1976, with regards to the 7,_�'11 store. Seconded by Director Christensen. ROLL CALL: Waters , aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO MOVED. HYDRANT MAINTENANCE AGREEMENT Director Sutton moved that the Fire District be contacted about the proposed changes in the hydrant maintenance agreement and that they send a representative to the next regular meeting. Seconded by Director Craig. MOTION PASSED BY MAJORITY VOICE VOTE. -, JOB DESCRIPTION FOR MANAGEMENT EMPLOYEE The Board discussed the job description for management employee prepared by the Manager. It was agreed that this matter would be tabled to March 16, 1976, for possible action. NORTH SIDE WELL Director Craig moved that the Board do allow the North Side Well to be repaired and that Dan Cook be responsible and the necessary papers signed Page 2, March 2, 1976 a by Dart for protection of the District. Seconded by Director Sutton. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton asked that a meeting be scheduled with Martin McDonough and Dan Cook present for discussion of the 1973 Supplemental Water Agreement with Dart. Martin McDonough indicated to the Board that he would like to talk with ..... them on a conflict of interest code which the law will be requiring them to adopt. It was agreed that a Special Meeting would be held on March 23, 1976, at 7:30 P.M. for discussion of the 1973 Supplemental Water Agreement and Conf l i ct. of Interest laws. , RESOLUTION ` CAL WESTERN LIFE, NEW INVESTMENT CONTRACT Director Waters moved that Resolution 7605 be adopted. Seconded by Director Christensen. ROLL CALL: Waters , aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO MOVED. PROPOSAL OF ATTORNEY GEORGE SPIEGEL TO ACT ON CHANGE OF POWER SUPPLIER TO DISTRICT The Board discussed with Martin McDonough George Spiegel 's proposal dated February 23, 1976, to represent the District in their consideration of purchasing power from PG&E. Director Christensen moved that the Board accept Mr. Spiegel 's proposal dated February 23, 1976, with an explanation to him that he may not expect to receive further fees. Seconded by Director Waters. ROLL CALL: Waters , aye; Sutton, no; Craig, no; Christensen, aye; Anderson, aye; SO MOVED. �--- Karey Ki el hofer, representing a concerned group of citizens , indicated to the Board that he has obtained 400 signatures on a petition which voters signed asking that they have a say in the future power supply source. He stated the signatures were obtained to give the Board an indication of what the public feels about the future power supply source. WES BENTLEY - LEASE PROPOSAL OF DISTRICT LAND Wes Bentley presented to the Board a second lease proposal with changes his own attorney recommended following his conversation with District Counsel Martin McDonough. The Board also received comments from Mr. McDonough on - the matter. Martin McDonough indicated that he did not believe the District was required to go to bid on a lease of District lands. They were required to determine if the land was suitable for park and recreation development. There followed a lengthy discussion between Mr. Bentley, the Board and Mr. McDonough related to his leasing and/or purchasing the property from the District for development. Martin McDonough indicated he would contact Joseph Joynt, former District counsel , and determine what research he had done with respect to the restrictions and conditions .upon which the District could sell , lease, or grant an option to purchase its real property. Director Craig left the meeting at 1 :30 P.M. DISTRICT COUNSEL REPORT Request of Directors for Attorney's fees in Hatch vs. TDPUD Case: Following a brief discussion Director Christensen moved to adopt Resolution 7606. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Craig, absent; Christensen, aye; Anderson, aye; SO MOVED. The remaining agenda items were tabled to the meeting of March 16 , 1976. Page 3, March 2, 1976 8� Director Waters moved that the meeting adjourn. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO- MOVED. The Chairman adjourned the meeting at 1 :40 A.M. TRUCKEE-DONNER PUBL C UTILITY DISTRICT By M. ex nde son, President of the Board J ne 0. Reed, Secretary Page 4, March 2, 1976 a � ^ ) '1/6/ j TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DRAFT BUDGET - 1976 CAPITAL - ELECTRIC 1975 1976 364 Poles, tower & fixtures $ 249000 $ -24,000 365 Overhead Conductors 469200 465000 366 Underground Conduit 19680 15600 367 Underground Conductors 159996 161,000 368 Line Transformers 54,475 27,000 369 Services 489000 449000 370 Meters 95000 7,000 373 Street Li tes 39000 39000 391 Office Furniture & Equipment - 255000 392 Transportation Equipment 309000 129800 - 393 Store Equipment 1 ,200 19200 394 Tools, shop & garage equipment 49800 4,800 395 Lab Equipment 69000 49000 397 Communication Equipment - 1 ,300 TOTAL CAPITAL $244 5351 $217,700 Ott N l TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DRAFT BUDGET - 1976 WATER - CAPITAL 361B Structures and Improvements $ 19500 i 362B Wells and Springs 89500 i 365B Pumping Equipment 8,500 369B Services 15,000 370B Meters 600 373B Hydrants 29000 Prosser Heights Booster 79500 TOTAL CAPITAL $432200 to 2 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 1976 DRAFT BUDGET REVENUE Electric Water 1975 1976 1975 1-976 Residential Sales $634 9743 $743,452 $ 67,820 $ 84,775 Commercial Sales 5449286 6395368 269475 319770 Public Street Lighting 55901 6,491 Sales to Public Authorities 11 ,141 12,600 Fuel Charge 305,853 6479946 Miscellaneous Rents 39489 39594 408 408 Other Revenues (104) 1 9980 1 9980 Fees for Changing and Connecting 79420 79420 Interdepartmental Sales 21 ,838 229930 144 180 Gross 1 9534 9567 2 9083 9801 969827, 1195113 Allowances 29990 21990 Donated (Street Light) 5,901 6,491 96 96 _ i Net 1 ,5259676 2,074,320 965731 1195017 Standby Charges 489200 89010 TOTAL REVENUE 2,122,520 127,027 bA * Tahoe Donner not included. 3 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 1976 DRAFT BUDGET OPERATING EXPENSES Electric Water 1975 1976 1975 1976 555 Purchased Power $1 9222 9018 $1 9530 9310 582 Station Expense 19490 10669 583/584 Distribution Expense and 13,646 15,284 30,778 349471 Pumping 585 Street Lighting Expenses 135 400 586 Meter Expenses 10,296 11 ,532 19000 588 Misc. Distribution Expenses 2,228 2,495 1 5335 19495 589 Right-of-Way rents 703 787 -298 334 TOTAL OPERATING EXPENSES $1 9250,516 $1 ,562,477 $329411 $37,300 MAINTENANCE EXPENSES G 590 Supervision 89002 85962 85002 8996 591 Structures 24 39000 - 19000 - 592 Station Equipment & Reservoirs 2,624 2,2939 - 1 ,000 593/594 Distribution Equipment - 269392 29,559 99840 11 9021 Transmission and Distribution 595 Line Transformers 1 9927 29158 596 Street Lighting & Hydrants 930 19880 15 100 597 Meters 412 461 166 186 598 Distribution Plant 1 9198 15342 59433 69085 bq G� TOTAL MAINTENANCE EXPENSES 41 9509 $50,301 $23,456 $28,354 4 � TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 1976 DRAFT BUDGET CUSTOMER ACCOUNT EXPENSES -E1 ectri c Water 1975 1976 1975 1976 902 Meter Reading 279915 302707 896 19536 903 Records & Collection 499549 449695 129666 109239 904 Uncol l ectible Accounts 79046 .79046 468 468 f 913 Advertising Expense 15692 1 9895 308 400 TOTAL CUSTOMER ACCOUNTS 86_202 $84,343 $14,338 $12,643 GENERAL & ADMINISTRATIVE EXPENSES 920 Administrative Salaries 149759 159497 79379 7 9748 921 Office Supplies 169032 17,956 89016 89978 923 Outside Services 51 9937 1039874 159271 309542 r 924 Property Insurance 6,008 69729 3,000 39360 925 Injuries & Damages 29474 29771 1 ,236 19384 - 930 Misc. General Expenses 109988 125307 59505 69166 932 Maint. of General Plant 439 492 207 232 TOTAL GENERAL & ADMINISTRATIVE EXPENSES $102 9637 $159 9626 $40 9614 $58 9410 DA 5 ) � TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 1976 DRAFT BUDGET Electric Water 1975 1976 1975 _ 1976 406 403 Depreciation $74,338 $74,338 $35,324 $35,324 / 427 Interest $_12,635, $13,206 $ ]_L5 0 6 $ 15506 TOTAL OPERATION & MAINTENANCE $1 ,567,837 $1 $944 9291 $147,649 $173,537 TOTAL OPERATING MARGINS $ 1785229 $46,510 * ' * Tahoe Donner not included. 2/17/76 CA v 6 ��rra P�aci�ic Power Ca�mepan��. H. JOE McKI BBEN Treasurer March l, 1976 r Truckee-Donner Public Utility District YZ_/ ?C� Truckee, California 95734 Gentlemen: GS An amount of $102,868.75 is due to the Truckee-Donner Public Utility District covering the refund and associated interest under the terms and conditions of the Federal Power Commission order in Docket No. E-8224. The refund due is as follows: Calculated Total Refund Interest Refund Donner- Sub $142964.13 $ 966.78 $ 152930.91 Truckee Sub 81,384.34 5,002.75 86$ 87.09 Tahoe-Donner Sub 550.75 - 550.75 Total $96,899.22 $ 52969.53 $102,868.75 The total amount of the refund has been applied to the Utility District's outstanding power bill. The detail calculations relating to this refund are on file with Sierra Pacific Power Company and.will be made available for your review at your request. Should you have any questions concerning this matter, please advise us. Sincerely, H. J. McKibben HJM/ca P. ` P. O. BOX 10100/ RENO, NEVADA 89510/TELEPHONE 702/789-4289 C Po- loom- g BALANCE OF ACCOUNTS PAYABLE FEBRUARY 26, 1976 Current I nvcs. -No. Stmt. Recvd. -Total Vendor Prior Dec. Jan. Feb. Yet Due Ace Hardware 163.18 163.18 Allied Automotive 1.81 1.81 *R.W. Beck & Associates 592.48 592.48 Bruning Division 31.80 31.80 Burrough's Corp. 122.36 122.36 *Cook Associates 19239.82 19239.82 Drawing Board 99.35 99.35 R.J. Hansen & Assoc. 713.00 713.00 George H. Hahn, Inc. 140.45 140.45 Joe Joynt 981.42 981.42 *Martin McDonough 797.70 797.70 *P.E. O'Hair 108.22 108.22 Osburn's Garage 227.66 227.66 Pacific Telephone 415.71 415.71 Pitney Bowes 39.75 39.75 Sangamo 19332.00 19332.00 Sierra Pacific Power Co. 1009888.04 147 9176.24 2485064.28 Standard Register 166.97 166.97 Sun Printing 85.54 85.54 Truckee Auto Parts 19.33 19.33 Universal Computer Applications 20 9836.60 20 9836.60 WEDCO 143.93 143.93 Xerox 143.10 143.10 108.22 100 9888.04 152,448.15 22 9610.07 411.98 276 9466.46 *Comments: R.W. Beck 592.48 - Feasibility Study, PG&E Cook Associates 1 ,239.82 - Billable to Dart - $19163.82 McDonough 797.70 - Portion Billable to Dart - waiting for breakdown from Mr. McDonough P.E. O'Hair 108.22 - Bruce Grow to contact - all merchandise not received as yet 04 STATEMENT OF GENERAL FUND February 26, 1976 Bank Balance - February 13, 1976 $609610.13 Truckee Electric Revenue 649367.17 Truckee Water Revenue 5 9641 .31 Donner Lake Electric Revenue 155751 .45 �- Miscellaneous Billings Revenue 79536.67 Miscellaneous Revenue 19208.60 $155 9115.33 Allowances 334.50 Approved Billings 60 9083.13 George Cattan 258.75 Directors 500.00 Merrilyn Kinzie - Reimbursement for travel expenses to Palo Alto - Universal Computer Applications 75.00 Petty Cash 81 .74 U.S. Post Office 300.00 ($619633.12) Bank Balance - February 26, 1976 $939482.21 Bills For Board Approval : Ace Hardware - Misc. Hardware 38.53 Allied Automotive - Oil Filters 21 .33 Alpine BusinessService - Billings Supplies 115.91 American Public Power Assoc. - Cost of Service Manual 35.00 Arthur Young & Company - See comments 39519.00 R.W. Beck & Assoc. - See Comments 29392.57 Bruning Division - Office equipment rental 31 .80 Cal Western Life - Pension plan premiums - Jan. & Feb. 29203.17 •-- Camellia Valley Supply - Finance Charge 9.64 Cook Associates - See comments 49591 .78 Crown Life Insurance - Long term disability - Feb. 192.04 IBM - Office supplfes 28.83 Joe Joynt - Professional services - Dec. 743.95 Ken's Tire Center - Recaps, tire tube, flat repair 134.07 Martin McDonough - See comments 179.15 Nevada County - Parcel maps 40.00 Dr. Robt. Osborne - Prescription safety glasses , Lopez 40.00 Osburn's Garage - Vehicle repairs 203.22 Pacific Telephone Co. - phone charges - Dec. 299.66 Pitney Bowes - Maintenance agreement - postage machine 114.00 Rural i to - Safety training - Dec. 65.50 Sangamo - Meter 174.43 Sierra Pacific Power Co. - See comments 77 9248.75 Standard Oi 1 - Motor of 1 40.14 Sun Printing - office supplies 98.29 Sunrise Clinical - Water analysis - Jan. 13.00 Superior Switchboard - 10 pole meter test swltch 118.72 Tom' s TV-Cable rent - cassette tapes 31 .72 Truckee Auto Parts - Oil & air filters 12.72 Truckee Donner Disposal - Garbage service, Jan. 22.50 U.S. Leasing - Office equipment rental 25. 26 . WEDCO - Underground cable terminators , heater, light �-- bulbs , misc. 443.56 Western Hardware & Tool - Wrench , Screwdriver 13.58 Xerox - copy machine rental - Dec. 151 .69 Zellerbach - plastic coffee cups 32.60 $939426.11 Bank Balance after payment of above $ 56.10 Comments: $3,519.00 - Arthur Young & Company, Phase I 11/1/75 thru 12/31/75 $669.00 Examination of accounts 11/15/75 thru 12/31/75 $2,850.00 2,392.57 - R.W. Beck & Assoc. - billed to TTSA $568.46 Feasibility study - PG&E $1 9824. 11 1 $4,591 .78 - Cook Associates Billed Dart $4,578.31 $ 179. 15 - Martin McDonough, Billed Dart $22.50 $77,248.75 - Sierra Pacific Power Co. $33,000.00 - Balance of November usage $26,840.26 - Donner Lake, December usage --. $17,408.49 - Tahoe Donner Substation, December usage jr - 2/28/76 RESOLUTION NO. 71T- o S BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows : Section 1. A change in the method of invest- ment of moneys in this district' s retirement plan, from Separate Account "A" to Separate Account "B" , as recommended gy the Wayne Richardson Company, Inc. , is hereby approved; and the president and secretary of this district are author- ized and directed to execute the Master Application therefor to California Western States Life Insurance Company. Passed and adopted by the Board of Directors of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting thereof held within -the District this 2d day of March, 1976, by the following roll call vote: AYES: R. Waters , P. Sutton r J. Crai g B. Christensen R. Anderson NOES : , ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By ATTEST: REX R , President PAUL BENSACK, Clerk I certify that the above and foregoing is a full , true and correct copy of a resolution adopted by the Board of Directors of Truckee-Donner Public Utility District at a regular meeting thereof held March 2 , 1976 . RESOLUTION 110. 76-�� WHEREAS, Directors Sutton and Craig -have hereto- fore, under date of February 19, 1976 , filed a "Notice and Request for Defense" with this Board reciting that those directors have requested that this District provide for their defense in Hatch et al. v. Truckee-Donner Public Utility Dis- trict et al. by attorney other than the counsel for this District, on the ground that the counsel for this District will not present their casein voting against the adoption of Reso- lution No. 75-26 , and in signing petitions for a referendum on such action; and WHEREAS, those directors have noticed a motion to the Court before which the Hatch case is pending seeking an order to compel this District to pay their attorneys fees for separate representation; and WHEREAS, it appears that those directors seek to contend in the Hatch case that the action of this Board in . adopting the said resolution was invalid, and that if valid it was subject to referendum, which is the position that the plaintiffs in the Hatch case take against this District, and is opposed to the position of this District in that litigation; and WHEREAS, section 995. 2 of the Government Code declares that a public entity may refuse to provide for the defense of an action brought against an officer if the public entity determines that such defense would create a conflict of interest between the public entity and the officer; and WHEREAS, a statement of this Board' s position should be submitted to the Court; now therefore be it RESOLVED BY THE BOARD OF DIRECTORS OF TRUCKEE- DONNER PUBLIC UTILITY DISTRICT as follows : Section 1. This District will provide defense of any of its directors in the Hatch case, either as 1 y � i .. r directors or individuals, or both who desire to support the action of this District, through representation by the District' s General -Counsel. Sec. 2. This board determines that the defense of Directors Sutton and Craig by separate attorney in the Hatch case which those directors propose that this District provide for is for the purpose of making an attack upon the position of this District in that litigation, and would create a conflict of interest between those directors and this District. Sec. 3. Based on the determination expressed in Section 1, this Board has refused, and continues to refuse, to provide for the said separate defense of Directors Sutton and Craig in the Hatch case, pursuant to section 995.2 (c) of the Government Code. Sec. 4. Counsel for this District is authorized and directed to include a copy of this resolution to the Court in the response to the motion of Directors Sutton and Craig. Passed and adopted by the Board of Directors of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting thereof held within the District this 2d day of March, 1976, by the following roll call vote: AYES: _1 �."'�` L f.r ckn Ir ; s o. S a-., F A n Aa,,c o-, f NOES: - -o IF ABSENT: f ; TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By , ATTEST: R X AND R , President -_.fCZ�j AUL H SACK, Clerk I certify that the above and foregoing is a full, true and correct copy of a resolution adopted by the Board of Directors of Truckee-Donner Public Utility District at a regular meeting thereof held March 2 , 1976. 2 q 3