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HomeMy WebLinkAbout1976-06-01 Min - Board A YV 7 JUNE 19 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 6:30 P.M. The Chairman adjourned the meeting to Executive Session. ,The meeting was reconvened to regular session at 7:43 P.M. �.... ROLL CALL: Waters , present; Sutton, present; Craig, present; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Hobensack and Reed. OTHERS PRESENT: See attached list for audience attendance. MINUTES Director Sutton moved that the minutes of May 4, 1976, be approved with the following additions and corrections: 1 Under "Dart - Discussion of Proposed Well Site" add the sentence, "Dan Cook's letter to Sid Karsh dated April 21 , 1976, is attached to these minutes for reference. " 2. Director Sutton asked that the record show she requested the agenda item "Implications of Commitment to Serve New Developments Other Than Subdivisions Before the Operational Study is Completed" to be on the agenda for May 18, 1976. 3. Under "Correspondence" add the sentence, "R.L. Rosenberger's letter of April 22, 1976, is attached to these minutes for reference. " Seconded by Director Craig. SO MOVED BY MAJORITY VOICE VOTE. Director Sutton moved that the minutes of May 13, 1976 , be approved. Seconded by Director Waters. ALL AYE BY VOICE VOTE. BILLS FOR BOARD APPROVAL Following discussion of several of the bills for the Board's consideration, Director Christensen moved that the bills be approved. Seconded by Director Waters. SO MOVED BY MAJORITY VOICE VOTE. BUDGET STATUS REPORT This matter was tabled to the meeting of June 15, 1976. 1975 AUDIT REPORT This matter was tabled to the meeting of June 15th at which time Matt- Gomez of Arthur Young & Company would be requested to be present. If Mr. Gomez is unable to attend the June 15th meeting i t was agreed that the matter would be tabled to July 6, 1976. The Chairman indicated he would be unable to attend the July 6th regular Board meeting. AUTHORIZED DISBURSEMENTS �--- The Board again discussed the memo received from the Manager dated April 19, 1976, subject "Authorized Disbursements. " Director Craig moved that the list of authorized disbursements be formalized as a policy of the District with the following changes: 1 . Under i tem #1 , el i mi nate "but not 1 i mi ted to:" and add (i } insurances. 2. Under item #2 establish a cash limit of $100.00. 3. Eliminate items 8 and 9. Page 1 , June 1 , 1976 4� Motion died for lack of a second. Director Sutton moved that counsel draw up a resolution for the Board' s consideration as has been suggested. Seconded by Director Craig. SO MOVED BY MAJORITY VOICE VOTE. Director Sutton asked that item 3 also be reworded so as to specify certain contract payments. There was no disagreement with this request. It was agreed that counsel would draw up a resolution with the changes discussed by the Board. WES BENTLEY - DISPOSITION OF DISTRICT LAND LOCATED AT SW CORNER OF HIGHWAY 89 AND OLD HIGHWAY 40 Wes Bentley appeared before the Board to request a decision from the Board in relation to leasing or buying District land located at the SW corner of H Ighway 89 and Old H Ighway 40. Following discussion Director Waters moved that the property (TDPUD Parcel No. 4) be appraised, declared surplus and put up for bid with the minimum bid being the appraised price. Director Sutton asked that Wes Zachery's letter of May 28, 1976, re the drainage ditch built on this property be entered into the record. A copy of that letter is attached to these minutes for reference. Director Christensen seconded Director Waters' motion. ROLL CALL: Waters , aye; Sutton, no; Craig, no; Christensen, aye; Anderson, aye; SO MOVED. Director Sutton asked that the record show that "my ' no' vote is a reflection of my confusion over what exactly the motion authorizes and whether this is a timely motion for such authorization." She also --- asked that Mr. McDonough's letter of March 19, 1976, be attached to the minutes of this meeting. The Chairman indicated he would have no objec- tion if the letter had not been attached to the minutes of a previous meeting. UNCOLLECTIBLE ACCOUNTS Following discussion of unpaid accounts 'Di'rector Christensen moved that the Board allow Counsel to begin collection of larger unpaid accounts above the amount allowed in small claims court. Seconded by Director Craig. ALL AYE BY VOICE VOTE. SO MOVED. COUNTY ORDINANCE AMENDMENT The Board briefly discussed this matter. There was no Board action taken. RESOLUTION OF ACCEPTANCE - TAHOE DONNER UNIT NO. 5 - CONVEYANCE OF COMMUNITY FACILITIES = PARCEL K ND PORTION OF PARCEL "A" - TAHOE DONNER SUBSTATION SITE Upon the request of District Counsel this matter was tabled to the meeting of June 15, 1976. MISCELLANEOUS OLD BUSINESS Don Strand from Tahoe Donner inquired if the Board intended to act regarding his letter to the Board dated May 18, 1976, regarding the EIR on the Sales Office Well Site. Following discussion Director Sutton moved that the District authorize its staff and consultants to start the e' nvi ronmental review process on the Sales Office Well Site. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO MOVED. Page 2, June 1 , 1976 19 `; Director Christensen moved that the Board authorize Adolph Moskovitz and Martin McDonough to meet as outlined in the letter from Sid Karsh dated May 19, 1976. Seconded by Director Sutton. ALL AYE BY VOICE VOTE. SO MOVED. A copy of Mr. Karsh's letter is attached to these minutes for reference. Director Sutton inquired as to the amendment to the District Rules and Regulations regarding padmount transformers. It was agreed that Mr. ...._. Grumer would prepare a new resolution regarding the cost of padmount transformers. Director Sutton inquired as to her inquiry of the Tahoe National Bank loan for the computer. The Manager indicated that the bank had made a typographical error in the note and had prepared a new note for 5 years rather than for 4 years with a large payment due after 4 years. Director Sutton asked if any progress was being made on the possibility of the 1 og. of District correspondence being maintained at the District office. Mr. Grumer indicated he would have a proposal for the Board at the next meeting on this matter. Director Sutton indicated her concern over the lag between the time that correspondence is received in the office and before it is available to the Directors. Director Sutton inquired as to when the REA field engineer would be available to visit the District. The Manager indicated Mr. Pierce wound probably be visiting the Di'stri ct on July 7 or 8 Director Anderson indicated he would be unable to attend the meeting of Tuesday, July 6, 1976. Director Sutton requested that the agenda item entitled "Long-term �--- Water Source Alternatives , Plans I and J" be put back on the agenda for June 15, 1976. BOARD POLICY RE CONSULTANTS Director Sutton asked that the letter from Dan Cook dated May 12, 1976, be attached to the minutes of this meeting. - Director Sutton-.moved -,that the Board have Mr. Grumer draw up a draft resolution which would be considered at-the June 15th meeting establishing Board policy on consultants working for the District representing anyone who has business with the District or before any agency where the District is required to comment on their particular interest. It was agreed that Mr. Grumer would prepare for the July 6th meeting a draft resolution for discussion by the Board regarding this matter. LATE BILLINGS The Manager reported on the status of the late billings and indicated that by the end of June the billings should be current. DEC MAINTENANCE AGREEMENT O-- The Board discussed with the Manager and Mr. Grumer the maintenance agreement available for the computer. Following discussion it was agreed that the matter would be tabled to June 15th to allow District Counsel to review the agreement. BROWN ACT - POSSIBILITY OF SUIT AS GROUNDS FOR NON-DISCLOSURE Steven Grumer reported to the Board on this matter. Mr. Grumer indicated he would submit to the Board his report in writing. Director Craig moved that the meeting adjourn to June 8. 1976. The motion died for lack of a second. Director Craig left the meeting at 11 :00 P.M. Page 3, June 1 , 1976 9 9v Mr. Grumer a'Sked that "Excise Tax Exemption" be placed on the agenda. Mr. Grumer asked if the draft policy proposed by Dan Cook and approved by the Board regarding line extensions in the West River Street Assess- ment District should be placed in formal resolution form. Mr. Grumer reminded the Board that there is a timetable existing regarding the Resolution of Intent to Adopt. Conflict of Interest Code. ...... Mr. Grumer indicated he thought a working set of by-laws for the District would be an excellent idea. The Board agreed that Mr. Grumer should proceed with the preparation of a draft set of bit-laws for consideration by the Board. It was agreed by the Board -that Mr. Grumer should prepare a resolution of Intent to Adopt a Conflict of Interest Code. The matter of "Excise Tax Exemption" was placed on the agenda for the meeting of July 6-, 1976: The Board also instructed-' Mr. Grumer to determine whether or not a resolution is necessary regarding the Board's adoption of Mr. Cook's policy re WRSAD line extensions. MANAGER'S REPORT The Manager indicated he would like to go to b- -d-for UR:D wire to be used for underground at Tahoe Donner. The Manager agreed to provide the Board with a written report re this request. This matter was tabled to the meeting of June 15, 1976. Director Christensen moved that the meeting adjourn. Seconded by Director Waters. ALL AYE BY VOICE VOTE. The Chairman adjourned the meeting at 11 :20 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By ;0 Z, K. Rex We o Presi dent of the Board ane 0. Reed, SEcretary Page 4, June 1 , 1976' �.00 -STATEMENT OF GENERAL FUND May 28, 1976 Bank Balance - May 14, 1976 $22,875.51 Truckee Electric Revenue 17 9108.01 Truckee Water Revenue 19102.40 Donner Lake Electric Revenue 145937.11 ,._.. Tahoe Donner Water Revenue 660.00 Miscellaneous Billings Revenue 1 ,234.72 Miscellaneous Revenue 109764.70 $68 9682.45 Approved Billings $225855.54 Bank of America - truck loan payment 474.02 George Cattan - pension payment 258.75 Directors - payment for meeting attendance 500.00 State Board of Equalization - Energy Surcharge quarterly deposit 1 ,383.51 $25 9471 .82) PAYROLL 5/31/76 O.T. D.T. Standby Gross Net Barry 538.56 411 .53 Chapman 33.00 517.00 381 .59 Connell 538.56 397.13 Drace 83.64 697.00 474.44 Grow 17.78 649.78 502.84 Hobensack 985.50 702.36 Kinzie 341 .06 854.10 594.83 Lopez 79.00 774.20 547.77 Painter 41 .25 38.43 Pomponio 324.00 245.08 •-- Reed 42.48 99.12 519.20 354.91 Reynolds 39.50 734.70 560.33 Rose 280.00 213.25 Rully 33.06 44.08 55.10 595.08 399.55 Silva 127.50 875.50 638.88 Straub 695.20 499.26 ($6 ,962.18) 551 .02 143.20 301 .10 9,619.63 6,962.18 Bank Balance - May 28, 1976 $36,248.45 Bills for Board Approval Ace Hardware Miscellaneous hardware 73.76 Aetna Life Insurance Employee 1 i fe insurance, April & May 89.00 American Computer Supply Office supplies 5.93 Armanko Office supplies 20.72 Atlantic Richfield Gasoline 799.11 Bancroft Whitney Deering Codes - 1976 27.56 R.W. Beck & Assoc. See Comments 5,286.57 Blue Corss Employee health premiums-June 980.46 Bruning Dividion Office equipment rental 49.26 Cook Associates See Comments 4,921 .04 •-- Crown Life Insurance Employee long-term disability,May 266.59 D & D Agencies Billing expense - Greyhound 42.95 Division of Water Rights Annual Water right application fee 104.80 The F1 ather Co. Batteries 43.80 Gateway Cafe Employee overtime meal 5.46 Bruce Grow Reimbursement for travel expenses to WUESSC meeting 35.95 Home Lumber Supplies for construction of employee lunchroom 1 ,374.92 Hydro=Search See Comments 39252.92 IVC Printing Office supplies 66.30 Joe' s Truckee Auto Repair Truck repairs 555.40 /o / Joseph Joynt Legal Services 497.75 Ken's Tire Center Repair Tire tubes 22.48 Charles Ol ano Labor to weld water meter - Prosser Heights Well 36.00 Osburn"s Garage Truck repairs 33.06 Pacific Telephone 5/7/76 telephone charges 414.69 Premier Fas tnerCo. Hacksaw blades 23.11: ..� REA REA loan payment 79220.15 Rural i to Safety training 65.50 Sangamo Current transformers 193.19 Sierra Electronics Charge to move car radio 60.00 Standard Oil Oil 14.82 Sun Printing Office supplies 96.00 Sunrise Clinical Water analysis 13.00 Tom's TV Cable rent, office supplies 73.38 Truckee Donner Disposal Garbage service, April 22.50 Truckee Sno-Jet Snowmobile repairs 84.68 Unvi ersal Computer Appl . Computer supplies 169.60 Vai 1 's Film development 34.13 George Wahn Co. Wire transformers, transcl osure, misc. 6 5305.50 Wedco Insulator, solid blade disconnect 301 .13 Western Auto Office supply 4.55 Western Nevada Supply Co-Saw blades , water level tube 372.17 Xerox Offi cep-qq ipmeet 358.09 ($349417.97) Bank Balance after payment of above $ 19830.48 Necessary funds to clear accounts payable to date $216 9344.77 Comments: R.W. Beck & Assoc. Rate proceeding 4y Sierra Pacific before FPC in Docket No.. ER76-87 $2 5714.34 Cost-of-service analysis & rate design 19269.07 Balance due on feasibility study on purchasing power from PG&E 1 9303.16 Cook Associates Billable to Dart 467.92 Hydro-Search Consulting services in connection with rehabilitation of Donner Creek Well #2 2 9800.00 Treatment chemicals 452.92 jr - 5/28/76 L o Z. BALANCE OF ACCOUNTS PAYABLE - May 28, 1976 -Current Inv. No Total Vendor Prior March -A ri 1 May Statement Rec'd Due Ace Hardware 154.78 154.78 Alpha Hardware 58.35 58.35 Armanko 50.92 50.92 Bruning Division 31.80 31.80 Hendrix Wire & Cable 153.53 153.53 Home Lumber 624.09 624.09 McBee Binder Co. . 34.85 34.85 Martin McDonough 320.22 320.22 McGraw Hill Publications 6/76 111.00 111.00 Natl. Rural Elec. Coop Assoc. 75.00 75.00 Neptune Meter Co. 124.21 124.21 Pitney Bowes 39.75 39.75 Sierra Pacific Power Co. 99 9000.00 111 ,646.04 210,646.04 Sierra Sun Bonanza 82.00 82.00 Sun Printing 173.91 173.91 Truckee Donner Disposal 22.50 22.50 Universal Computer Applications 169.60 3,000.00 3 T6966060 George Wahn 19824.90 19824.90 Wedco 376.83 376.83 Western Hardware 59.10 59.10 Zel l erbach 41.87 41.87 99 9000.00 111 9646.04 15589.61 59939.60 218 5175.25 j r - 5/28/76 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEEs CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETIN • PLEASE PRINT YOUR NAME. 2. A- C—Aw_p__D L,L__ 3. 4. `ACc.,Coo r 5. cz 6. ' 7. 8. 9. 10. 12. 130 6 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. BALANCE SHEET e ' ASSETS 1975 .MARGINS AND LIABILITIES 1975 Utility plant, at cost: Margins: Plant in service Operating margins Ill.,S9_, Electric _ ,_ Other equities _I Water ��. Year to date margi ns General Less accumulated depreciation g Long-term debt: Net plant in service REA bonds payable 3� 51_ _�,51- X�MiSl- Construction in progress �'�"� Note payable to Sierra Pacific Power Company Q Plant acquisition adjustments Assessments ��[/���, C) Net Utility plant _1,4�1Q� ' Other L4 Non-utility property cS, (10 Restricted funds Current Liabilities: Current assets . Accounts payable Cash ��3.Iq�L4 Consumer deposits 232 Notes Receivable 2 4 A�J,OCS Accrued 1 i abi-1 i ti es. Accounts receivable Accounts receivable -• other Total Current Liabilities _389Q .177 Materials and supplies ,a�Qt �,88 Other current assets Customer advances for construction G �`' Total Current Assets 1 1 TRUCKEE-DONNER PUB ITILITY DISTRICT STATEMENT OF REV. ._J AND EXPENSES E ES For the month of and months ended �•. CURRENT MONTH YEAR TO DATE ELECTRIC �. WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Net Revenues 5 3 �S4, 1 Operating Expenses � -Ha tl_S I,Q-2 Maintenance Expenses .04 Customer Accounts Expenses _ '�p� I General and Administrative Expenses 1S"R '11 I Depreci ati on a 3 Interest Expense5�8', Overhead- Pool 51-4 Total Operating Expenses.,: Total Operating Marginsa -��-- 9 g� S q,Iate. Other Income and Expenses 1. CyA 14 14ttJr�,. Net Margins -- ---- =--- V �� O.A.4.. C g Net Revenuesno C � Total Operating Expenses Total Additions to Plant Accounts Construction Work in Progress L --- -� —.---- �� Net Budget Operation 1 1 �a '—�� CQ2� ,H 4 � g -T s TRUCKEE-DONNER PUB:. )ILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES For the month of and' --fir months ended C��A • CURRENT MONTH YEAR TO DATE ELECTRIC WATER TOTAL BUDGET � ACTUAL BUDGET ACTUAL ACTUAL BUDGET •ACTUAL Revenue 7 L-4 C)�1 LqjQ Residential Sales .0 Is�=n L-4 Commercial Sales Public Street Lf ghti ng V Sales to Public Authorities 1 0 5 o t a t Fuel Charge �, .) Miscellanious Rents Hq5,00 Other Revenues ---- �, 3 -- ji EL4 k ~ sa Fees for Changing and Connecting L4 S1 Interdepartmental Sales U43104, 5 "1� Gross Revenues y- Allowances Lao- Donated Revenues ~- Net Revenues r7� 5LWoo �� a o . V PA ce Three _1 �T`vUT•�vT_�TT STATEMENT OF REVENUES AND EXPENSES . � •For the month of and Yths ended _ IP2 • CURRENT MONTH YEAR TO DATE ELECTRIC . WATER TOTAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACTUAL • Operating Expenses a Purchased Power - - 3 ,a3 ...�. �05, .. 1 & �ebAa-V-%— Sta ion Expense 1 � 1 Distribution Expense moms '� �S � Street Li.ghti ng Meter Expenses .�. 05 � 's�110.+i alm. 4a mono LAA 9g Right of Way - Rents Misc. Distribution Expense 1-�b I a- Total Operating Expense Maintenance Expenses ' Supervision ' Structures Station Equipment Distribution Equipment ' Line Transformers — , Street Li ghti nq and Hydrants Meters �'"'— s-4 ,�. Distribution Plant LCL<L, Total Mai ntenance Expenses TRUCKEE-•DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVE YND EXPENSES a For the month of and-�-�, _ � months e n d e d ._ ._t � -• • CURRENT MONTH 'YEAR TO DATE • ELECTRIC #WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET 'ACTUAL Customer Account!Expenses (Rom QQ r n `� `� Mete Readi g r Y Recor ds and Collection '`� �- 22SI .� ,�__L Uncollectible Accounts AdvertisingExpense -- . - ----�----- _ Total Customer Accounts Expense 17 1 s General and Administrative Expense - „- Administrative Salaries �aenses Ex �� � � � Office Supplies and p ' 1.0 CR Outside Services - ----�-- Property Insurance. r Lp Injuries and Damages � --- ILL • misc. General Expense A Maintenance of General Plant Total General and LO 5_1�41-4 3 Administrative Expenses _ - -- 4- ai �Q 0 TRUCKEE-DONNER PUBL JILITY DISTRICT • STATEMENT OF REVEiNut� AND EXPENSES For the month of and_t_10=e _ months ended • CURRENT MONTH YEAR TO DATE ELECTRIC WATER TOTAL BUDGET 'ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Other Income and Expense Taxes Contract Work ---- ---� ` t 0,R.I ------- Non-utility Operations '""'+ --- Ca Q S. Interest Income �' `+' _C1 I zc�t_)_ Depreciation, Total Other Income and -�--�-- --�. CExpense Page Six Dart Resorts A Division of Dart Industries Inc. May 19, 1976 i Mr. Rex Anderson President Tahoe-Truckee Public Utility District Post Office Box 203 Truckee, California 95734 Dear Rex: E There appears to be considerable confusion in regard to our compliance with the 1973 Supplemental Agreement. Dan Cook repeatedly asks for our policy in regard to fulfilling the Agreement and I believe that he has been answered to the best of our ability, although he is apparently not satisfied with our response. May I suggest that Adolph Moskovitz and Martin McDonough meet and issue a joint memo outlining the exact alternatives that are legally avai ]able to each party. We would be willing to pay for Mr. McDonough's legal fees in this regard. ,,�..., Please let me know if the Board would be agreeable to the above. Very truly yours, I' Karsh President S K/n cc: Mr. Dan Cook Mr. Adolph Moskovitz Mr. Don Strand Executive Offices • 8480 Beverly Boulevard, Los Angeles,California 90048 r 1 173 -o H- :-; cn w CL O =1 `O F'• c-t- n CD O o- N c+- O -0 CT w "p-i C7d g w<< > >- S w S P. co F-J p- -h w H O O- O x -h<< o N• P. 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CD H N n m (n O c+ w n c+- 1-'• O CD `O c+ CO -bC Fj•• c F O O FJ• D F--' M W O C+ CD O CD F-' CD co c+- H CD CT CD -0 -3 < rn z CL CL O ?Cn cn ]� cD FJ• O O c+ D>C Fj• C- Cl) O CL F- O w o z F- - Cn c+ CD O w C O w c+- c+ -bD-`O H H Z) w CD -h CD C c+ 1p 0 m In c+-0 c+ =4 n -h n w CD H O CD c0 O -h O CT w O CD -J z O C" t::j T cD n w T n c+ c+- m O CL H `C) c< c+- CL m y n :3 w P. w o CL:E O N- s H `O N H O -b c : O N• F-' F J• < Cn c+- CL H CL? CT O < CD CD w CL w N•-D a P• Cr CIl O c+ O N • N co � rn c+- w cL FJ•FJ• CO w CO H FJ•c0 w F✓ � o —b �-H F✓ c+ O Fj E3 c+- w c+ n N• I-'• O CD O =P• O CD N• � N• T�' C H O P• C CD O P•D-C Cn `Cs H c+- CL C CL n CD Cn � r' C+ n n cn n o co c+ w o- H 1 FJ• w O"Fi• n C+- c+- P• CD O F,• H c+ O Ln CD zi C O w Cn n O z cAn at°i _ H F J CD C C A T Xi"IFORNIA --�-- COUNTY of NEVADA Courthouse Nevada City, California 95959 • (916) 265-2461 "Nevada.County . . . the Gateway to the Sierra" May 28, 1976 Truckee-Donner Public Utility District P. 0. Box 308 Truckee, California Subject: Drainage Project At The Intersection Of State Highway 89 And Donner Pass Road Gentlemen: We have received an inquiry from a member of your Board, Mrs. Pat Sutton, concerning the location of the drainage facilities which were constructed by the County in the fall of 1975. The concern expressed by her was that the ditch was not actually constructed within the County Right of Way. I have enclosed a copy of the plans for this construction work which show the location of the ditch with relation to the Public Utility District property line. This ditch was built substantially as shown on the construction plan and does not go outside the existing ease- 0 ment on the North or encroach into the PUD property on the East. If you have any questions concerning this, please contact rne, and we'll be happy to go over the project in more detail with you. UVery truly yours, Terran L 11, Director Of Wesley W. 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