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Home My WebLink About1976-06-15 Min - Board A 7� J � JUNE 15, 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. ROLL CALL: Waters, present; Sutton, absent at roll call but arrived at approximately 7:35 P.M. ; Craig, absent at roll call but arrived at 9:10 P.M. ; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Hobensack and Reed. OTHERS PRESENT: See attached list for audience attendance. BILLS FOR BOARD APPROVAL Director Christensen moved that the bills for Board approval be paid. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO MOVED. PUBLIC HEARING - ADOPTION OF PROPOSED CONFLICT OF INTEREST CODE The Chairman opened the public hearing regarding the adoption of the proposed conflict of interest code at 7:35 P.M. Following discussion Director Sutton moved that this be placed on the agenda for the July 6th meeting so that it can be typed in form of an ordinance and that Mr. McDonough , t4r. Hobensack and Mr. Grumer work out the refinements of the business part and that a copy of that ordinance be available to the members of the Board several days in advance of the meeting. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO MOVED. BUDGET STATUS REPORT The Board discussed the budget status report with the Manager. No Board action was taken. A copy of the budget status report for the month of April , 1976, is attached to these minutes. 1976 AUDIT REPORT - PRESENTATION BY ARTHUR YOUNG & CO. This matter was tabled to the meeting of July 6, 1976, as Matt Gomez with Arthur Young & Co. was not able to attend this meeting but would be available for the first July meeting. RESOLUTION - AUTHORIZED DISBURSEMENTS The Chairman read to the Board the proposed resolution prepared by Mr. Grumer entitled "Authorizing Disbursements for Which the Bookkeeper May Issue Checks for Payment Without Submission for Prior Board Approval . " Following discussion the matter was tabled to the July 6th meeti ng,at which time a new resolution would be prepared by counsel with the following changes: (1 ) in sub-paragraph 1 (C) change the word "replaced" to "placed" (2) Delete sub-paragraph 1 F). RESOLUTION - COST OF PADMOUNT TRANSFORMER The Chairman read to the Board the proposed resolution prepared by Mr. Grumer entitled "Pad Mount Transformer Costs." Following discussion �— Director Christensen moved that the resolution be passed with the following language to be incorporated: "All applicants for underground electric service shall provide the approved pad mount transformer at no cost to the District." Seconded by Director Waters. ROLL CALL: Waters , aye ; Sutton, aye; Craig, absent; Christensen, aye; Anderson, aye; SO MOVED. The adopted resolution was designated Resolution 7609. CONSIDERATION OF OFFICE MANAGEMENT EMPLOYEE Director Christensen moved that this item be tabled indefinitely unless the Manager so requests it be brought before the Board. Seconded by Director Waters. MAJORITY VOICE VOTE. SO MOVED. Page 1 , June 15, 1976 DEC MAINTENANCE AGREEMENT District Counsel Steven Grumer discussed with the Board his thoughts on the proposed DEC Maintenance Agreement. It was agreed that Mr. Grumer would contact DEC, discuss the agreement with them and report back to the Board. MISCELLANEOUS OLD BUSINESS Director Christensen moved that District Counsel investigate and advise the Board regarding the possibility of instituting suit for defamation of character upon the General Manager, Paul Hobensack. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, abstain; Craig, absent; Christensen, aye Anderson, aye; SO MOVED. Director Christensen moved that the date of the Special Election be as early as possible, between 80 and 125 days, according to the Uniform District Election Law and also consistent with the time period :needed to give potential candidates time to file their nomination petitions and to circulate the same. Seconded by Director Waters. ROLL CALL: Waters , aye; Sutton, no; Craig, absent; Christensen, aye; Anderson, aye; SO MOVED. Director Sutton asked that the record show "that the recall proceedings are illegal and therefore I will not vote yes in calling the election. If they were legal I would because I bel ei ve the Board has no choice. " Director Craig arrived at the meeting at 9:10 P.M. Director Sutton expressed concern over the lag in receipt of materials through the District office. Director Sutton asked that the record show "that I am reaffirming that I expect a mailed, noticed agenda of every regular and special meeting and I wish it to be mailed and expect it to be mailed so that I am able to receive it at least in 24 hours in advance of the meeting." Director Sutton requested that an item regarding discussion of long- term leases of District land be placed on the agenda for July 6, 1976. DISTRICT COUNSEL REPORT Mr. Grumer reported on the collection activity assigned to him by the Board. He indicated that collection letters had been sent out and that he would report back on the status of the collections. The excise tax exemption .certificate requested has been researched and the appropriate forms are being sent from IRS. Mr. Grumer reported on a questi on_-asked�l him at the last meeting regard- ing surplus land. He indicated that the Board must decide if the land is surplus. If so, and the land is no longer necessary for PUD use and is capable for park or recreational development then the land must be ,offered to other local agencies for sale. If there are no offers from other agencies within 60 days the land may be sold to anyone. Mr. Grumer discussed with the Board a letter dated June 9, 1976, addressed to Paul Hobensack from Martin McDonough regarding use by the District of a short form contract. No Action was taken. The Board instructed Mr. Grumer to ask Mr. Van Wetter to appear before the Board regarding his agreement with the District. MANAGER'S REPORT Following discussion it was agreed that Richard Dornberger, Manager of Tahoe National Bank, be asked to attend the meeting of July 20, 19769 to explain apparent discrepancies in the bank loan for the computer. The Manager discussed with the Board his letter to them dated June 9 , 1976, re 500 MCM U.R.D. Conductors - Tahoe Donner. A copy of that letter is attached to these minutes for reference. F611owing discussion it was agreed that the bid specifications and resolution authorizing the District to go to bid for the wire would be prepared and available Page 2, June 15, 1976 for action at the meeting of July �, 1976. The Manager indicated that a billing had been received from George Spiegel for work performed related to negotiations with PG&E and S.P.P.Co. In view of the limited size of the District the billing included a credit equal to 50 / of the fees. It was agreed that Mr. Grumer would obtain clarification from Mr. ,_.., McDonough regarding Mr. Spiegel 's possible future i nvol vem*ent in the rate case against Sierra Pacific Power Co. The Manager discussed with the Board a letter to them dated June 10, 1976, regarding delinquent accounts. No Board action was taken at this time. The Manager discussed with the Board a PUD easement at the cemetery. The Truckee Sanitary District has requested to use the PUD easement at the cemetery. The Manager expressed his concern that the easement may not be wide enough for sewer and water. It was agreed that the matter would be reviewed by Dan Cook and Steven $rumer. The Manager stated that Donner Pines had requested to be on the agenda for this meeting. Following discussion Director Craig moved that theBoard follow the resolution regarding putting the lines underground at Donner Pines and that the resolution be reaffirmed and continued in force. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO MOVED. The Manager discussed with the Board a billing dated June 4, 1976 , received from Dan Cook. Mr. Hobensack indicated that a portion of the bill was apparently for time spent with Director Sutton without authorization from the Board. The Manager recommended the bi 11 not be paid. Director Christensen moved that Mr. Cook's bill of May 21 , 1976, not .-r. be paid for $219.00. Motion died for lack of a second. It was agreed that this matter would again be discussed when Mr. Cook was present. Director Waters moved that the meeting adjourn. Seconded by Director Christensen. Directors Sutton and Craig served a "Notice of Intent to Circulate a Petition to -cancel the Recall Election" to the secretary of the District. Motion to adjourn: ALL AYE BY VOICE VOTE. SO MOVED. The Chairman adjourned the meeting at 10:30 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By M. Rex2_ _ de on, resident of the Board ane 0. Reed, Secretary Page 3, June 15, 1976 / 2� TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR R THE MEETING OF ' PLEASE PRINT -YOUR NAME, 2. u 3. 4. 5. coo<< 6. 7. 8. 9. 10. 12. ,.� 13. " 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. Ie TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 NOTICE OF HEARING ow-- NOTICE IS HEREBY GIVEN that on June 15, 1976, at 7:30 P.M. at the District Office at Old Highway 40, Truckee, California, a hea ri ng will be held before the Board of Directors of the Truckee- Donner Public Utility District regarding the adoption of a proposed conflict of interest code pursuant to the provisions of the Political Reform Act of 1974, Government Code Section 81000, et seq. Copies of the proposed code are available for inspection and review at the office of the Recording Secretary of the District at the said address. At the said time and place, the Board will hear all persons interested therein; including any residents , officers , employees , Board members and consultants of the District who wish to be heard thereon. DATED: June 8, 1976. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT PAUL HOBENSACK, Manager .�.. /'e 9 RESOLUTION No. 7609 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT PAD MOUNT TRANSFORMER COSTS low BE IT RESOLVED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT as follows: The Rules and Regulations for Electrical Service shall be modified to include the following language: All applicants for underground electrical service shall provide the approved pad mount transformer without any costs whatso- ever to the District. Passed and adopted by TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held within the District on the 15th day of June, 1976 , by the following roll call vote: AYES: Roy Waters , Patricia Sutton , Bob Christensen , Rex Anderson . NOES: None , ABSENT: John Craig , • TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: M. RWI�fi'?ZSONF, President ATTEST: PAUL HOBENSACK, Clerk Steven E. Grumer Attorney at Law r NOES: ' ABSENT: ► • TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: E D RSON, President ATTEST: PAUL HOBENSACK, Clerk O-- Steven E. Grumer Attorney at Law 1� 46 f, TRUC KEE-DONNER PUBLIC UTILITY DISTRICT M STATEMENT OF REVENUES AND EXPENSES For the month of and months ended " CURRENT MONTH YEAR T0DATE- ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Other Income and Expense Taxes Contract Work Non utility Operations Interest Income Dep reci ati on Total Other Income and Expense Paqe Six TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES For the month of and 2M. months ended G? 1 r-, CURRENT MONTH 'YEAR TO DATE ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Customer Accounti Expenses Meter Reading Records and Collection Uncol l ecti ble Accounts --- -- 1 "7 _, Advertising Expense Total Customer Accounts Expense 4 S q ,._._,.. ., General and Administrative Expense Administrative Salaries ._Office Supplies and Expenses5;2n nICA 2S Outside Services Property Insurance Injuries and Damages 17, _q L �0�_ C170-'r.. 4,�4 Misc. General Expense _"...�.� Maintenance of General Plant Total General and 5a6 Administrative Expenses •---a Page Five 9 � . TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES r 4 For the month of and months ended .,-� _ CURRENT MONTH YEAR TO DATE •ELECTRIC WATER .TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Operating Expenses Purchased Power i,:��.. - o y -•- - ,moo �13 •$8,"�G Station Expense ._ 1 ` _ - - -8- '�Distribution Expense �_ ._.. .��o�.�� `�`r�"0)7)•- 1- Street L f g h t i n g Meter Expenses �.., �?,�,�. �� `�-' 3 R r' .1 r)! C4..A_i:24+ayy_%ue_=4n U+0J t cy��'cer'o C. 1%(01 Right of Way - Rents Misc. Distribution Expense ��. a��S,1S _ �-� �, ( I.0 Total Operating Expense a33 r� . 4. 4 Maintenance Expenses so Supervision .� Structures C Station Equipment Distribution Equipment L �►..�.h 5(0.y.99, 170 Line Transformers Street Li ghti nq and Hydrants Meters ��..._.. Distribution Plant f` `�� .�._. `�"' '� Total Mai nt 17xpenses J ._�. Paae Four -TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT F REVENUES AND EXPENSES ~� For the month of and' ' Ir"y ;�' months ended CURRENT MONTH YEAR TO DATE ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Revenue Residential Sales Commercial Sales DSO Ig q,: L49 adz13,03 aa3 Public Street Lf ghti ng i�ry0G�Q Sales to Public Authorities I ►�-�c�� Yl Fuel Charge o Co(o`-? ! �3 1 �415,CO a..• 3 3�0,00 Miscellaneous Rents Other Revenues Fees for Changing and Connecting ._._ « ya, ---- '�'� �`�,�_ O Interdepartmental Sales .. 0 5 "7 CSo i 3 Gross Revenues � 1�_ ��-1 a,�,� I 1 C�'�� Igo C.��a,(gyp '� 3,o UQ `. Allowances �� S �d,C5�4' g'�I 1N Oc Donated Revenues — ------ �� - �� Net Revenues '7 �� 13'� I 13 (� �d 1'?,�' ,51 "?�4 ?,Cl)kK I Pace Three TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES ^� For the month of and months ended CURRENT MONTH YEAR TO DATE -ELECTRIC WATER --TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Net Revenues 'l13`�,cv 1 (IC�5f��Af a o� r I -�: .. Operating Expenses ' Ar) ' " Maintenance Expenses 4-k-<�-n- - 1 .- a Customer Accounts Expenses General and Administrative Expenses l 1 4 ~` i -+-. 1 - I.L/a- yavz� ' Depreciation �, � g18, 1� AWN Qua. Cam - ' Interest Expense I 1 �_.. I 2. l �► 1 ql Overhead Pool ------- Total Operating Expenses,:, 1Q:1QQ 155 05 Total Operating Margins '- C� ,,,., ` !, ��y a., G4 Other Income and Expenses �05 s -- QA� Net Margins (k'_`_ ao , Q� Net Revenues '`7 CI(, 1 '"7, 1 ,�� 1 Q, Qr)1'ri, Total Operating Expenses 155�Q�( Total Additions to Plant Accounts �aaa Construction Work in Progress Net Budget Operation - C a ,�1�`-�' �1I 51) �1- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BALANCE SHEET ASSETS 1975 .MARGINS AND LIABILITIES 1975 ._____. Utility pl ant, .at cost: Margins: Plant in service Operating margins I '7-- Electric � Other equities ` g05• ' . . Qa L Year to date margins �Qc Water General `-41, Less accumulated depreciation Long-term debt: REA bonds payable Net plant in service ---- --'----'-- Construction in progress Note payable to Sierra Pacific Power Company . Plant acquisition adjustments _ ,� �, ,'� Assessments Net Utility plant 1, 1q,_\;) , y_ Other .O Non-utility property � ?C ,�J Restricted funds rl .5"73, r1 Current Liabilities: Current assets Accounts payable Cash '�`�.��',� '� Consumer deposits Notes Receivable �? , > Accrued l i ab i l i-ti es Accounts receivable '— _ '~ Total Current Liabilities L4 -zn-. Accounts receivable other �L_. Materials and supplies .n(0n Other current assets t 4-4-1gal Customer advances for construction Total C Assets L�nQ,1"�__ [ STATEMENT OF GENERAL FUND June 11 , 1976 Bank Balance - May 28, 1976 $36,248.45 Truckee Electric Revenue 809353.46 Truckee Water Revenue 59146.80 Donner Lake Electric Revenue 175461 .72 Tahoe Donner Water Revenue 19845.50 Miscellaneous Billings Revenue 83.68 Miscellaneous Revenue 1 9874.40 $143 9014.01 Approved Billings 34 9417.97 Bank of America - Federal Tax Deposit 21,915.93 U.S. Post Office - postage 500.00 Bert Wehtzel - refund of water connection fee - decided not to build 150.00 ($379983.90) Bank Balance - June 11 , 1976 $105,030.11 Bills for Board Approval : County of Nevada - Renewal of encroachment permits $ 200.00 Steven E. Grumer - legal services 637.30 Sierra Pacific Power Co. - Balance of March usage 99,000.00 ($999837.30) Balance of account after payment of above $5 9192.81 ,....M* j r - 6/14/76 / 3` i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 l TELEPHONE 587 3896 TO: BOARD OF DIRECTORS FROM: PAUL HOBENSACK SUBJECT: 500 MCM U.R.D. CONDUCTORS - TAHOE DONNER DATE: June 9, 1976 In case of an emergency it is possible to supply power from the Tahoe Donner substation to the Truckee substation or from the Truckee substation to the Tahoe Donner substation. The amount of power that can be shifted from one station to another is limited by the existing underground wire size that passes under the Sierra Pacific Power Co. transmission lines. The existing 2/0 bare ACSR has a rating of 270 amps or 1944 KVA times three or approximately 6000. KVA three phase while the underground 2/0 wire X.L.P. has a rating of 177 amps or approximately 3800 KVA three phase. It is my. recommendation that the 2/0 .U.R.D. conductors be replaced with 500 MCM U.R.D. conductors which will carry 360 amps or 7776 KVA three phase. It is also my recommendation that enough conductor be purchased to allow for underground out-going feeders to connect at North- woods and Berngarten Road. PAUL HOBENSACK PH -fir cc: Steven E. Grumer Ken Merriman TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 TO: Board of Directors FROM: Paul Hobensack SUBJECT: Delinquent Accounts DATE: June 10, 1976 As I read the existing rules and regulations ', regular bills which remain unpaid after 30 days from the mailing date will be regarded as delinquent and the District will then discontinue service. Unless the Board disagrees, it is my intention to abide by this rule. No earlier than thirty days after a bill has been mailed we will send a notice informing the customer that ten days from the notice mailing date the customer will be disconnected unless the past due amount has been paid. It has been a practice in the past that when meter readers go out to disconnect customers for non-payment the customers would ask the meter reader to carry the money into the office for them. This puts a responsi bi l i ty on the meter reader which should not be placed upon them. If a customer contacts the office we will still try to make arrangements for payment of past due amounts. PAUL HOBENSACK PH 'fir cc: Steven Grumer En cs. RULE VII-cont'd BILLING AND PAYMENT OF. BILLS Where the monthly consumption of energy is c(,hsistently small or can be predetermined with reasonable accuracy by reference to the capa- city of equipment served and the hours of operation, District may, with the customer' s consent calculate energy consumed in lieu of providing metering equipment. . Where metering equipment fails or an accurate meter reading is not obtained, the District may estimate demand or energy or both for the period of . service involved and use such estimates in computing a bill in accordance with Rule and "Regulation No. 9 , Payment of Bills. �.., All utility bills are payable upon presentation to the customer. • Regular bills which remain unpaid after 30 days from the mailing date w gill be re arded as delinquent and the District will then discontinue service. Renewal of service may be refused or discontinued until all unpaid charges for electric service to applicant at all locations _ have been paid. When the Utility service billing has become past due and a 10 day discontinuance of service notice for non-payment has been issued, utilities will be disconnected. When a customer is disconnected for non-payment , the payment o the account in arrears plus a reconnect charge shall be made before service will be restored. (Reference: Resolution #7005 dated March 17 , 19 70) Payment of Delinquent Bill required Before Service is Supplied: Service may be refused or discontinued pursuant to Rule and Regulation No. 12 , until ' all unpaid charges for electric service to applicant at all locations have been paid or have otherwise been discharged. RULE VIII SERVICE CONNECTIONS AND FACILITIES OIL CUSTOMERS PREMISES Service at Secondary Voltage in Areas Supplied by Overhead Facilities: In areas supplied by the District' s overhead facilities where the District ' s distribution pole line is located on a street, highway, lane, alley,. or ' private easement immediately contiguous and at a distance not to exceed 150 ft. to , the customer ' s premises the District will , in accord- ance with the established service connection charges , furnish and install service drop from its pole line- to the first point of attachment to the customer ' s building or other permanent support provided by the customer, such point to be approved by the District. Underground service at Secondary Voltage in Areas Supplied by Overhead Facilities Only: Tdhere the customer desires underground Service at 480 volts or less, underground facilities shall be furnished by the customer at his 'expense and shall include sufficient conductor to reach the service pole specified by the District and to rise thereon to the height of the circuit position specified by the District. The customer shall install such facilities to a point on such pole not less than 8 feet nor more than 10 feet above final ground level and the remaining installation will be completed by the Dis tri using the conductor and other materials furnished by the customer. All suc facilities and installation shall be subject to approval by the District as to design and specifications. �-3�