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HomeMy WebLinkAbout1976-07-20 Min - Board JULY 205 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. ROLL CALL: Waters, present; Sutton, present; Craig, present; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Hobensack, Reed and Grow. OTHERS PRESENT: See attached list of audience attendance. BILLS FOR BOARD APPROVAL - STATEMENT OF GENERAL FUND Director Sutton ask ed that the record show "that in the statement of general fund the fact that I asked two checks to be voided which were not • roved b the Board and I have since checked with my made in the amount app y tape accounting practice also personal CPA who . . . • • • • • • knot clear on P i tal District i n the bay has been Chairman and Treasurer of a large hospi tal arear the District and he has confirmed that no one who signs checks for d should sign a check for an amount that is not approvedan by the Board debit was for the i that this procedure of simply adding back in what the the correct i check in question, and then w thing to do from standpoint a check n the right amount, • m the stand of nt of the Districts financial record an • other eo le who, sign the District's checks I would like ke to caution the P P to have an inquiry made of about this and I would be more than happy f that seems necessary; I didn't want to ask M�a tt." i Matt Gomez Director Christensen moved that the bills for Board approval be so ordered. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. Director Sutton asked that the record show "that I have inquired whether or not the Manager was satisfied with Mr. Cook's bill ." d "I believe that the Board has already paid the The Manager re that the Board bill . I haven't changed my mind at all . I am not unhappy cause paid the bill and of course I have a good reason to feel that way be I am a very good fti end of Dan Cook. However, if you were asking me for a recommendat ion I would still say that portion of it my recommendation would be 'no' and I so informed Dan today." d "that I think Mr. Cook was a little in- Mr. Christensen indicate en this time and I hope it doesn't discreet but I think he has been forgiv happen again." Board if the would The Manager asked the Boa y ld authorize $157.23 to be transferred temporarily from the general fund to the West River Street c AD failed to ay checking account. One of the property . i n the WRS P their interest rest due on their assessment and the account became .deficien n funds necessary pay• ar to a bond holders. Director Christensen moved that � the Board take from the general fund $157.23 to make the bond payment due on the West River Street Assessment. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED* would prepare a Resolution regarding It was agreed that Mr. Grumer P in payments penalties to be paid by those owners not making p ym Director Christensen entered into the record a newspaper article dated�--- January 285 1976 i and asked that t be attached to the minutes of this meeting. BUDGET STATUS REPORT The Board discussed the budget status report, a copy of which is attached. No action was taken. TAHOE NATIONAL BANK LOAN na f Tahoe National Bank, explained to Mr. Richard Dornberger, Manager o g error which occurred on the note for the computer the Board a typographical 1 oan. f he Mr. Dornberger asked i could appear ear at the next Board meeting to ' Page 1 . August 3, 1976 again discuss with the Board the District using Tahoe National Bank as a depository. It was placed on the agenda for August 3, 1976. I-80 DEVELOPMENT - CRAIG MCFARLAND This item was tabled to later in the meeting at which time Dan Cook was expected to be present. ELECTRIC SERVICE TO DONNER PINES Mr. Frank Francis , attorney for the owners of Donner Pines , appeared before the Board and again discussed the matter of underground service to that development. Following discussion with the Board and the Manager, the President recommended that Mr. Francis , Mr. Long and Mr. Hausman, also representing Donner Pines, meet with Mr. Grumer and Mr. Hobensack and report back to the Board with a recommendation regarding the electric service to Donner Pines. It was also suggested that Mr. Craig participate in the meeting at the site. The matter would be placed on the August 3 agenda for further discussion. ORDINANCE - ADOPTION OF CONFLICT OF INTEREST CODE The Board briefly discussed the draft Ordinance establishing a conflict of interest code prepared by Mr. Grumer. Director Sutton moved that this matter be tabled to the August 3 meeting so that the refinements of the specific disclosure items can take place and so that the Board has an opportunity to review the ordinance that has been typed. It was agreed that Mr. (frumer and Mrs. Sutton would meet to discuss certain portions of the ordinance and report back to the Board before the August 3 meeting. RESOLUTION - AUTHORIZED DISBURSEMENTS Following discussion Director Christensen moved that the Resolution entitled, "Authorizing Disbursements for Which the Bookkeeper May Issue Checks for Payment Without Submission for Prior Board Approval ," Resolution 7610, be adopted with the following addition: Under subsection (F) add the wording ". . . pursuant to an action taken under PUC Code. Seconded by Director Waters. ROLL CALL: Waters , aye; Sutton, no; Craig, abstain; Christensen, aye; Anderson, aye; SO ORDERED. Director Sutton asked that the record show that her 'no' vote was because "I do not believe that Section F is prudent, necessary or wise. " RESOLUTION - DISTRICT CONSULTANTS Mr. Grumer, District Counsel recommended to the Board that they reconsider their desire for a Resolution regarding District consultants. Following a brief discussion the majority of the Board agreed that a resolution regarding District consultants is not necessary at this time as the proposed Conflict of Interest Code would deal with any problem in this area. Director Christensen moved that item #7 on the July 20 agenda be dropped. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Craig, no; Christensen, aye; Anderson, aye; SO ORDERED. RESOLUTION - RECONDUCTORING & UNDERGROUND OF TAHOE DONNER SUBSTATION Director Christensen moved that the Board adopt the Resolution entitled, "Authorizing the Purchase of Wire," Resolution 7611 . Seconded by Director Waters. Director Sutton moved that this item #8 be tabled to the end of the meeting after the Executive Session. Seconded by Director Craig. MAJORITY VOICE VOTE. SO ORDERED. Page 2, July 20, 1976 DEC MAINTENANCE AGREEMENT At the request of Attorney Steven Vumer, this matter was tabled to the meeting of August 3, 1976. CEMETERY EASEMENT The Manager reported to the Board on information he had gathered regarding the District's easement at the cemetery. Director Christensen moved that the matter be tabled to the next regular meeting at which time the Manager could provide the Board with more information. The Board so agreed. DISCUSSION - LONG -TERM LEASES OF DISTRICT LAND Director Sutton indicated that Attorney George Pifer was unable to attend the meeting. She requested that the matter be tabled to the August 3, 1976, meeting. JULY 22 STATE LANDS MEETING RE DONNER LAKE WATER The Board discussed the July 22 State Lands meeting regarding Donner Lake water and the presentation District consultants would make at the hearing. Director Sutton asked "that the State Lands Commission calendar item, Mr. Cook`,s letter to Mr. Trout dated June 25, 1976, my letter to Mr. Cook dated July 5, 1976, Mr. Cook's letter to Mr. Kars h dated July 9, 1976, and Mr. Karsh's letter to the Board dated July 13, 1976, be attached to the minutes of this meeting. " The majority of the Board again expressed agreement regarding Mr. Cook's flow chart and anticipated course of action at the July 22nd .— hearing in Sacramento. I-80 DEVELOPMENT - CRAIG MCFARLAND It was agreed that the matter would be placed on the agenda for the August 3rd meeting at which time the contract between the District and Mr. McFarland would hopefully be presented to the Board. MISCELLANEOUS OLD BUSINESS Director Craig questioned the District's recent change from Sunrise Clinical to Cranmer Engineering for water analysis. No Board action was taken. Director Sutton inquired as to the amount of land necessary for the Sales Office Well site. No Board action was taken. Director Sutton inquired about the water and electric standby charges. Director Sutton asked that the letter dated June 28th from PG&E regarding the possibility of service be attached to these minutes. Director Sutton asked about a letter received from Mr. Kibbe regarding his water in Tahoe Donner. The Manager reported that Mr. Kibbe's lines have been flushed. Director Sutton requested a written report on the number of frozen pipe complaints filed with the District between January 15, 1976, and the Spring thaw at Tahoe Donner. BIDS BID POLICY AND EMERGENCY BID POLICY Mr. Grumer, District Counsel , presented to the Board "Bid Policy of Truckee Donner Public Utility District," a summary of all relevant code sections. No Board action was necessary. Page 3, July 20, 1976 LONG TERM WATER SOURCE ALTERNATIVES, PLANS I AND J Dan Cook discussed with the Board long term water source alternatives Plans I and J. No action was taken. TAHOE DONNER WELLS A AND B The Board discussed with Dan Cook and the Manager Tahoe Donner Wells A andB which are presently connected to the District water system. The Manager indicated he has requested Mr. Cook to proceed on the permit application and a lease agreement with Dart on these two wells. The Board majority agreed with this procedure. DISTRICT COUNSEL REPORT Director Christensen moved that Resolution 7611 "Accepting a Conveyance of Real Property More Particularly Described Herein," be adopted. Seconded by Director Waters. ROLL CALL: Waters , aye; Sjtton, absent; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. Mr. Grumer indicated he would have a written report for the Board at the next meeting regarding collections. Pfter reviewing three policies of the District, Mr. grumer reported the following information to the Board: 1 . Hospital and medical bills are covered but only at a rate of 80% of the 1964 reasonable prices. 2. Disability is covered after the first 180 days. 3. Coverage is terminated on both termination of employment and of existence. Mr. Grumer indicated that he is unable to find any evidence that his office assisted in any recall petition which was circulated. Mr. Grumer suggested to the Board a correspondence log be instituted by the District and suggested a form which could be utilized. Director Craig moved that the correspondence log be instituted by the District. Seconded by Director Sutton. ALL AYE BY VOICE VOTE. SO ORDERED. Mr. Grumer inquired about Dart's claim against the TDPUD. A brief discussion followed. No action was taken. MANAGER'S REPORT The Manager requested that all Board members be authorized to sign checks. Director Sutton asked that her letter to the Manager regarding a change in the pay day be attached to the minutes of this meeting. Director Christensen moved that all of the Board members be authorized to sign checks on a 3 month trial basis. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no* Craig, no; Christensen, aye; Anderson, aye; SO ORDERED. The Manager reported on the meeting held on July 19th with the �-- Bureau of Reclamation regarding Stampede hydropower. Director Christensen moved that the Board allow the Manager to write a letter indicated the District's interest in Boca , Prosser and Stampede. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. The Board expressed their interest in obtaining a copy of a trans- cript of the May 27th State Lands hearing for the file. Page 4, July 20, 1976 The Manager indicated that he has been contacted ' by the REA request- ing a Resolution of the Board requesting a REA loan application. This matter was placed on the agenda for the meeting of August 3, 1976. Director Craig moved that R.W. Beck prepare a project estimate/ time-table of what needs to be done with the substations and how much money needs to be borrowed. Seconded by Director Christensen. MAJORITY Pankow VOICE VOTE. SO ORDERED. Mr. Craig moved that Mr. Merriman give the Board a written report on his opinion of the Stampede project, including what steps in ' his opinion should be taken at this time. Seconded by Director Sutton. ALL AYE BY VOICE VOTE. SO ORDERED. Following a brief discussion, Director Sutton moved that "the Reconductoring of Feeder F" be placed on the agenda for the August 3, 1976, meeting and that Mr. Grumer also review the information on it and that the Manager along with Mr. Merriman make a recommendation. ALL AYE BY VOICE VOTE. SO ORDERED. The Manager indicated that he had received a letter from Noble Murray regarding District land located at the Gateway "Y". Director Christensen moved that the District authorize Noble Murray to make an appraisal on the property not to exceed $100. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. Director Christensen moved that the meeting adjourn to Executive Session. Seconded by Director Waters. No vote recorded. The President adjourned the meeting into Exeuctive Session at 1 :30 A.M. Following Executive Session the President called the meeting back into regular session at 2:30 A.M. Director Christensen moved that the Board adopt Resolution 7612, "Authorizing The Purchase of Wire." Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. Director Christensen moved that the meeting adjourn. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. The President adjourned the meeting at 2:45 A.M. TRUC KEE-DONNER PUBLIC UTILITY DISTRICT By M. RET"ANDLnIRS President of the Board J ne 0. Reed, Secretary Page 5, July 20, 1976 STATEMENT OF GENERAL FUND Bank Balance - July 2, 1976 $160 9100.01 Truckee Electric Revenue 479770.88 Truckee Water Revenue 49716.60 Donner Lake Electric Revenue 239423.05 Tahoe Donner Water Revenue 29360.80 Miscellaneous Billings Revenue 79113.61 Miscellaneous Revenue 3 5063.40 $2489 548.35 Approved Billings $1599932.93 Less: Amount not approved - Cook Associates (69-799.38) D & D Agencies amount approved $92.15, should be $49.20 (92.15) Zep Manufacturing Co. amount approved $58.25, should be $31 .56 (58.25) (Checks were issued for correct amounts of invoices but were asked to be voided by Director Sutton as she did not feel comfortable signing checks that were not issued for the exact amount approved by the Board even though the amounts were less. ) Department of Benefit Payments - State income tax, disability insurance 698.45 James Madding - refund on line extension 80.44 Kenneth Vogt - refund on line extension 252.23 IBEW - Union dues 138.00 Petty Cash 66.10 U.S. Post Office - postage 400.00 ($1549618.37) PAYROLL 7/15/76 O.T. D.T. Standby Gross Net Barry 538.56 414.55 Chapman 193.88 677.88 492. 34 Connell 538.56 400.15 Drace 209.10 83.64 34.85 940.95 596.38 Grow 695.20 536.12 Hobensack 985.50 718.14 Kinzie 83.08 596.12 440.40 Lopez 695.20 506.23 Painter 200.00 158.33 Pomponio 352.00 276.69 Reed 38.94 14.16 466.10 328.02 Reynolds 79.00 774.20 590.84 Rose 84.00 73.45 Rully 33.06 517.94 368.61 Silva 17.00 765.00 577.83 Straub 23.70 31 .60 118.50 869.00 612. 19 ($7,090.27) 581 .76 146.40 232.35 99696.21 7 9090.27 Bank Balance - July 169 1976 $869839. 71 Bills for Board Approval : Arthur Young & Company - See comments $49540.00 Calif. Municipal Utilities - Association dues P--- 7/1/76 - 6/30/77 370.00 Cook Associates - See Comments 6,799.38 D & D Agencies - Billing expenses - Greyhound 49.20 Sierra Pacific Power Co. - Partial payment, May usage, Balance $16,000.00 729249.66 Tahoe Natl . Bank - Computer Loan Payments 356.44 George Wahn Co. - Security lights , wire 29320.00 Zep Manufacturing - Glass Cleaner 31 .56 ($863,716.24) Balance of Account after payment of above $123.47 Comments: Arthur Young & Co. : $4,540.00, Balance due on audit - $45150.00 Consulting services concerning separating accounting for Tahoe Donner water services - $350.00 Reproduction of contract files - $40.00 Cook Associates: $6,799.38 - Billed to Dart $4,029.79 . V.I �':-,I � �.I Z;-�,,:1:i i 40 � I�. . � .. I I I .- -. � � . . . ... - I i__ ­* �,- -�--­-,:�-4�,--��-,-­V__ "......--1:e;­:7�7--,�,­­;�--- . ..:_�____,,.-.-.­,�,_�p�, i I.,. t�-��� -=. . - . 11. __� , -:.� �.­ - .I.._.� ­__-­. . , _� . , - � � Z�:...... - - _.. , ,- - -, . . - .1... ­,­­­ ­,;"-_�, -. - - .­-..,­-­-, _W . . _r-?t,+*,PK,,"t",L�,_�it�7z�?.-13F.'.- -�,�="- . _T .. - , _- �__�__ , ­. 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I.. ... ­ �, � � �. -- ...,�..­.. ........ ....... � . _000W.- ::.:::,:_.­.-_- , . , . . f'RLD WHITFORD sho%%s that the railroad station-- hasn't been broken since it was,in- , . seal that was placed on.the chain locking the-- stalled 'shortly after the facility was con- % .. 1. turbines in Tahoe Donner's Donner Lake pump . structed.- .. I � . - , . I - � . . � . � . � 11 . . - ­1 . I . I - 11 I � " . I .. I I I I ' I ' - -1 I - 1� 0 .. . _. . . ' . . . . I - . , TQ's .Donner Lake , . . I - -1 .,. � . - I �� , . 1 . . . . pump . I I i . I . I . 4 ­ � - . - W. . . I � S " 4 tation status . revie . i . . I I , " * wed - I . - . .. . t . 1. . 1. . _ � - - 1 . �' . . I . � . - . ; . TRL*CKEE--Ever, wonder- - It 'is 'filled with �vashed down, -these pumps would ed just what the Tahoe rock to prevent any foreign pump 864,000 gallons per 24 . - . Donner. Donner take Pump matter from 'Seeping 'back hour period. . I . - However he the Station really consists of? int'o the lake.' . * . . V , said, Rese'arch done by Bob. The.turbine- pumps, after facility is designed I so that ,Christensen,a member of the they were installed,were dry ,they would pump 9nly about ' - . Truckee Donner Public' "'bumped" to check rotation. six , hours, a day on the averag ' I Utility District Board -Of After rotation wa , re-in a 24 hour period. ' . .Directors, shows that it is a he said, the valves, were" "You can see that -the" $500,000 installation. -.-'- - chained shut and and sealed actual number of gallons of . ' .To get water from Donner with box car seals. . . water 'that would actually be . . - Lake a 24 inch pipe extends Christensen' said, "These pumped would be a fraction ' . 1,000 feet into the lake with seals have never- been ' of that," he said. the intake at the 5,885 foot , broken. Furthermore, there Christen'sen added, "If you - . k elevation,'which means it is is no electricity going into compare this amount of . . al all times a,minin)urn 6f.40 the pump-station-as the-main water, which is between . .1 . . - - ' ' . - feet below the surface, he fuse was pulled out ,shortly 200,00 and 300, ^016" ' . . I said. . 1. 'T.-!,-J1- after completion so as not.to day,with'what Sierra Pacific _ . - 9 , 4'- " . In the pump house,he said3 have 'to,_payl." ,�b6...'.standby Power Co.lets out of the lAke . there are three, 15 hdrse- charge. _ . . .everyday of the "year, you . power tr'tibine pw-nps with a "The only electricity going .will see that it is a pittance. capacity of 300 gallons per into the pump,station at this ' "Sierra Pacific lets five minute per pump. time is for security. An 110 cubic'feet per.second out of, . From the pumps the water- volt line goes in there now,on the lake, which is 3,240,000 . - %�ould go through- a back which the pumps could 'not gallons'per day." . wash tank and filter tank into operate,on as they have three - This facility would make- the Wnner Trails tanks. phase motors and require 440 an ideal emergency fire . I Be said that there is a volts to run.7 . protection plant for the entire ' . leech field to take care of the If these turbines were 'Donner Lake area. If there - , r"sludge and sediment that'is - pumping, only two would be - were no other reason than 1 250 feet long,20 feet wide and at any one time as one is on this it"would make sense to . six to eight feet deep. ' standby*in-case of a break leave it," Christensen said. , . - � I I ­ �� - _-_ . � - . . __ � - ­ - 1 . . � - - -- . - � I I I . . . . . I � -___1. --- __ ____ TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF ' 71Z PLEASE PRINT YOUR NAME. 2. 3. 4. 5 _ -,�� C 6. 7 - • 8. i 9. f, 10. C ry r 11 . _. . 12. e 130 14. a 15. 16• 17. 18. 19. 20. 21 . 22. 23. BID POLICY OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT REPAIRS AND OTHER WORK ram_ If the cost of proposed work exceeds $3, 000. 00 , the board shall adopt plans and specs, strain-sheets, and working details and shall advertise for bids for such work in accordance with the plans and specs. All bidders shall be given an opportunity to examine the plans and specs and the board shall award the contract to the lowest responsible bidder. The plans and specs shall be attached to and become part of the Contract. The person to whom the contract is awarded shall execute a bond, to be approved by the board, for the faithful performance of the Contract. In cases of "great emergency" the board may cause to be done without notice all repair or replacement work necessary to meet the emergency. This requires the consent of two-thirds (2/3) of board members. The district may itself do all work necessary or proper in or about the making of all current and ordinary repairs, upkeep or maintenance. If two-thirds (2/3) of the board members determine by vote that all bids submitted are unsatisfactory or excessive, the district may do the work itself and make any necessary and proper expenditure in lieu of contracting for the performance of the proposed work. After the adoption of plans and specs, they ,� cannot be altered or changed whereby the cost would be increased, except by a vote of two-thirds (2/3) of the board. A contract made pursuant to the foregoing cannot be changed or altered except by the vote of two-thirds Steven E. Grumer Attorney at Law Page 1 (2/3) of the board and with the consent of the contractor. In no case shall the board pay or become liable to pay for any extra work done or extra material furnished. PURCHASE OF SUPPLIES AND ADVERTISING Once a year the board shall determine what supplies will be needed for the ensuing year. Once a year the board shall advertise for sealed bids for furnishing the district with supplies. Advertise- ment shall be published on every day that the newspaper is published during a ten (10) day period. All bids shall be made upon a schedule prepared by the clerk showing all articles needed by the district and stating separately the price of each article to be furnished. Any person may bid upon any article separately. The notices of proposals for furnishing articles shall mention the articles in general and shall state that the conditions and schedule may be found at the office of the clerk of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT and that the articles are to be delivered at such times, in such quantities, and in such a manner as the board may designate. All bids shall be accompanied by a certified check or certificate of deposit in the amount of ten per cent (10%) of the bid, drawn on a bank located in Nevada County, and payable on sight to the clerk of the district. If the successful bidder fails to enter into the contract and file a bond within five (5) days after the award the clerk shall put the money into the district treasury. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT has no authority to return the money to the defaulting bidder. The clerk shall furnish printed blanks for all proposals , contract and bonds. responsible bidder. The award as to each article shall in all cases be made to the lowest bidder for such article. Notice shall state the time and place bids will be opened. Bids shall be opened in the presence of all bidders who attend. Bidders have the right to inspect the bids. responsible bidder. The award as to each article shall in all cases be made to the lowest bidder for such article. Notice shall state the time and place bids will be opened. Bids shall be opened in the presence of all bidders who attend. Bidders have the right to inspect the bids. No officer or employee of the district shall order any article or make any publication which is not expressly authorized by the board. If the board needs an article and it was not included in the annual supply contract, the board may buy it without the necessity of advertising or letting contracts if the cost of the articles to be purchased at any one time does not exced $2, 000. 00. If the cost exceeds $2 ,000. 00 , the foregoing procedure for annual supplies must be followed. Steven E. Grumer Attorney at Law Page 3, and Last. F A UfrjiSt 17 76 19 P,U ), �.,-E YG to other Directors ,14 FRCY Ppt Sutton 13-J1 ------ ret corrections , additions , omissions to Draft of Minutes of July 20, 1.0?6 Veeting- PAGE 1 of Draft BILLS FOR BCA.RD AT-TROVAL, etc , minor errors in Directorutton r' s for the record stateento '. S CORREXT? to read as follows "t"-ha.t in the Statement of General Fundz the fact that I -asked two checks to be voided which were not made in the amount 9,rrroved by the Board-L and I have since checked with my rersonal CPA , who besides his accoi,)ntingr -oractice also has been Ch.-3. irman and Treasurer of q large hosrital district in the Bav Area_, and he h--4.s confirmed that no one-sionina checks for the District should s. i.F-n a check for an aTrol,),.nt that is not arnroved by the Board, And that this rroced,.-).re of simply adding back in what the del-- itwas for the check in q_uestion and teen writing P_ check in the right amo,%-,.,Int is the correct thing to do from the stardroint of tYie District' s financial record ,- And I woi.',I.d like to caution the other -eorle who sign the District' s checks aboiit this and I would be more than harry to have an inouiry made of N.-att ',"-4Torrez if that seers necessary; I didn' t want to a_sk Yatt," PAGE 2 of Drg.f-t continii,ition of bills , etc , after end of sentence ending at tor of T)ap--e: OAKISSIONt motion b� %,-) -L. *,;j y Christensen/Waters to transfer money (�'157.29) from Ceneral. Fund to WRSAD checking account, and vote pAUz i of Draft CEP,""PTAPY EASE�ti`EN-'T _CW P,,-C)RE SPECIFIC'S'.' : ..E 1" T FOR P�'"INUTE RECCRD TO c,-3h P T-1-k', - - Ij I Wol'Id arrreciate the minutes Diving a. brief recap of what the rrobler is so that none of us have to rely on memory or Fo batik to the tane , A few sentences based on the verbal- presentation added to the 1,,7inutes under this item would be helpful since the Board ha.s no written communication from the Vana.Fer summar* zin the rrobler, 07 A ? 6 re J-L)ly 20 irv'.Iinutes Fame 2 PAGE of D r::3-F t T)I c,'C I TIZ SIC TT I.-ONG TEERF 1__EA53ES etc . OTI IS:- ON in reoiiest to table D ..t end of sentence: ".q.nd a, -near am_on� the first r e nd a items Ham-CAL cm 3 JU1Y 22 ST.ATE ETIFG . etc , OMI 23S I ON: a--i"ter first rara�ra.,oh add: "Director Sutton proposed folding the Flow Dig, ram in half a.nd .. oinF_ from the Sales Office Well _F to a higher yield area. There was no second to the motion." OMISSION: some "for the record" statements were ma-de which can be placed in context in this manner: dot "Dan Cook exr.ressed concern over rreservinp- the Exhibit B rights which in his opinion P,,r-ive the District built-in rrotection insuring the 7round 1.-rater exrlorq.tion. Sid Karsh made the follovirin-7 statement: `.L ' ve said , Dan, on the record here that we would be �.Adlling to renegotiate the Supplemental Agreerrent to make the Letter of Credit amply to other thinam other than the Exhibit B fp.ciJities , so I don' t think you are in that bind," Director Sutton asked: "You' re saying that now for the record?" Mr. Kq.rsh rerlied: "I ' ve said it before , that day I came up here I said it." barge Adkerson asked: "What sort of thinp-s do vou have in rind? Mr. Karsh said: "Wells . N17r. Cook said: "We accept, for the record." OMISSION of specifics: last raraFrraph, change wording of "The majority of the Board" to srecific identifiartion so it reads "Directors Anderson, Waters and Christensen 7 again ex-nressed, etc ." Ata,g. 1.7 6 .11'0 re July 20 'inutes x�a F.e 3 PAGE 4 of Draft, continued `ISCELL,AIEUU s OLD BUSINESS ADD: OMISSION: after second paragrap "Director Craig inquired of Mr. Cook about whether some action by the District vyM is necessary to agree, to warranties starting on the Tahoe Donner Units ." PAVE 5 of Draft T.D. WELLS A A'I'D B ERROR: either strike out "The Board majority agreed with this procedure ." OR specify Directors Uhristensen & Anderson, because no other Directors indicated agreement to the M a.nager' s reed nest to proceed in this manner by any verbal comment at that time . DISTRICT COUNSEL REPORT REQUEST FOR SPECIFICS : regarding Resolution 76-11, additional information should be added to explain what the matter Pertains to insofar as the "conveyance of real pror,erty more rarticul—arty described herein" is concerned. ERROR: regarding the recall assistance ; the c uesti.on raised was specific in regards to a particular document. CHANGE "which was circulated" to "or an Affidavit of a Circulator." OMISSIONS re Dart' s claim: ADD after "against the TDFUD" s "for $100, 000, 000 filed June 15, lq,?6." PAGE 6 of Draft Tyangaer' s rerort , continued) OYISSIOlit third rara.rrra.rh , motion included "and Prosser" so it shoilld, read "interest in Boca., and Prosser and Stampefb' E. ROR: seventh par.agra.rh (re lv-erriman & Stampede ) Director CRAIG OV-1 made this notion, not Yr. Christensen PAGE 7 of Draft TI����E: rack into regular session a.t approximately 2: 30 A.Y. and meeting adjourned at arproxima.te ly 2:43 A. yl• OMISSION: for the record statement in relation to"no" vote ( utton) on rurchase of wire: "voting ' P o' for reasons already sta ted s r.roblems are not resolved insofar as the W anager' s leave of absence and who will be Surerintendent of Power and Water, xxdx or who will_ be in charge of District." i RESOLUTION No. 76 10 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING DISBURSEMENTS FOR WHICH THE BOOKKEEPER MAY ISSUE CHECKS FOR PAYMENT WITHOUT SUBMISSION FOR PRIOR BOARD APPROVAL WHEREAS, the bookkeeper has been issuing specified ,..... checks in advance of Board approval pursuant to longstanding Board policy and the Memorandum dated August 13, 1974; and WHEREAS, it is the desire of the Board to promul- gate a policy with regards to said disbursements; NOW, THEREFORE, BE IT RESOLVED by TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows: 1. The bookkeeper shall be empowered to issue checks without prior Board approval for the following items: payroll: A. The following matters pertaining to (1) Paychecks (2) Social Security payments (3) State Compensation (4) State Disability Insurance (5) Internal Revenue Service payments (6) State Income Tax (7) Union Dues (8) Vacation Pay if earned at the time the vacation starts. (9) Insurance Pension Plan Payments $100. 00. B. Petty cash in the sum not to exceed C. Contract payments after the Board has approved the specific items placed on subject list. D. Postage. E. State Board of Equalization. (1) Sales tax (2) Energy surcharge collected F. Payments required in an unpredicted emergency situation. 2 . All checks issued in any of the above cata- gories will appear individually in the disbursement section of the Statement of General Fund. Passed and adopted by TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors , at a meeting held within the district on the 2=), day of _� 1976 , by the following roll call vote: AYES: �' �s CL r Steven E. Grumer Attorney at Law Page 1 APPROVED CONTRACT PAYMENTS On July 20, 1976, the Board of Directors of the Truckee-Donner Public Utility District approved Resolution No. 7610 which authorized disbursements which the bookkeeper may make without prior Board approval. Pursuant to Paragraph C of said Resolution, the bookkeeper shall be authorized to make the following payments: 1. Bank of America $474 . 02 Monthly Truck Loan Payments 2 . Tahoe National Bank $356 .44 Monthly Computer Loan payments 3. George Cattan $258 . 75 Monthly Pension Plan payments 4. West River Street Assessment District Interest due and bond payments on January 2 and July 2 and each year 5. Refunds of credit balances on closed accounts 6. Refunds of line extensions 7. Debt payment to R.E.A. This list shall be attached to Resolution No. 7610 as Exhibit "A" and shall remain in effect until modified by the Board of Directors . DATED: August , 1976 . Steven E. Grumer Attorney at Law RESOLUTION No. 76 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT ACCEPTING A CONVEYANCE OF REAL PROPERTY MORE PARTICULARLY DESCRIBED HEREIN BE IT RESOLVED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT as follows: That the conveyance of real property evidenced by and described in the Corporation Grant Deed dated May 21, 1976, a copy of which is attached hereto and, by this reference, incorporated herein, is hereby accepted by the District. Passed and adopted by the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held within the District on the Zp,=� day of 1976, by the following roll call vote: AYES. L'%,)40'�zcs `= ► (An C L i-A 4.1% b qu . , A ,% NOES: , ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By M. X R , President ATTEST: PAUL HOBENSACK, Clerk r Steven E. Grumer Attorney at Law RECORDING REQUESTED BY �-- AND WHEN RECORDED MAIL TO NAME Truckee Donner Public Utility EXHIBIT "A" District ADDRESS P. O. Box 308 CITY a�STATE Truckee California 95734 STA Title Order No. Escrow No. SPACE ABOVE THIS LINE FOR RECORDER'S USE MAIL TAX STATEMENTS TO Documentary transfer tax $.......................... °''""" ❑ Computed on full value of property conveyed, or .ME ❑ Computed on full value less liens and encumbrances :.ff - remaining thereon at time of sale. &*TATE ...... Signature of declarant or agent determining tnx--firm name Corporation orant Dab WESTERN TITLE FORM NO. 102 FOR VALUE RECEIVED, WESTERN TITLE INSURANCE COMPANY, a corporation GRANTS to TRUCKEE DONNER PUBLIC UTILITY DISTRICT, a political subdivision all that real property situate in the County of NEVADA ,State of California,described as follows: All of Parcel "K" and a portion of Parcel "A" of the subdivision of Tahoe Donner Unit No. 5, as delineated on the Official Map thereof, filed in the office of the Nevada County Recorder on August 23, 1972, in Book 4 of Subdivisions, at Page 36; said portion being more particularly described as follows: Commencing at the most westerly corner of said Parcel "K" , a point on the easterly right-of-way line of Skislope Way (Co. Rd. No. 780 AB2) ; thence from said point of commencement North 27" 15' 38" East 31.88 feet along said right-of-way line; thence leaving said line and running South 82° 30' East 275.84 feet; thence South 12° 31' 05" East 35.00 feet; thence South 82° 30' East 73.00 feet; thence South 08' 34' 05" East 191.11 feet; thence North 87° 35' 29" West 160.85 feet; thence North 12° 31' 05" West 213.72 feet; thence North 82° 30' West 191.12 feet to the point of commencement. This conveyance is made and accepted, and said property is hereby granted upon and subject to, that certain Declaration of Covenants and Restrictions dated May 18, 1971, recorded May 18, 1971, in Book 553 of Official Records , Page 343; and that certain Supplemental Declaration of Covenants and Restrictions dated November 17, 1972, recorded November 27, 1972, in Book 625 of Official Records, Page 32, which by this reference thereto, are incorporated herein, and imposed hereby and made a part of this grant as though fully set forth herein. IN WITNESS WHEREOF, said corporation has executed these presents by its officers thereunto duly authorized, this 21st day of May 111976 . ks RN T CE COMPANY C g •; A' ur u ice President RV ey t lock Ass t - Secretary STAJ F OF CALIFORNIA County of Nevada On2Z-I—e -`/ 1916, hefore me. the undersigned a Notary Pubfi in and for said State, per%onally appeared FOR NOTARY SEAL OR STAMP Arthur E. DeLuca _;Ind Shirley A. Matlock known to me to be the Yj ce President and the Asst Secretary of the corporation that executed the within instru- ment,and a1%o known to me to be the persons who executed it on behalf of such corporation,and acknowledged to me that such corporation executed the same, and further acknowl- edged to me that such corporation executed the within in%tru- mcnt pur%uant to its by-laws or a resolution of its Board of cttfffflilfittt,ttt�tfttifrtrrrfrfrtttttfffr,frfftftr Directors. OFFICIAL SPALEVA tttt� _ .. NOTARY P o�IcvRIGNT •- ' lam► - CALIFORNIA T COUNTY OF NEVADA Notary i'tlhllc fltl/t Mr Com^E1sion t■pr.es M4r 76.1911 �ts1/tt[ttflttltlff• MAIL TAX STATEMENTS AS DIRECTED ABOVE RESOLUTION No. 76 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT • 1 l I AUTHORIZING THE PURCHASE OF WIRE t f WHEREAS, it has been determined that there is 1 a need for certain work to be performed at the Tahoe-Donner Substation and for that .purpose certain supplies and materials must be acquired; IT IS HEREBY RESOLVED, that the District Manager is authorized to acquire approximately seven thousand (7, 00) feet of wire, the specifications f.or which are attached to this resolution as Exhibit "A" Passed and adopted by TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held } within the district on the day , 1976 , by the following roll call vote: 000 11 010! +•r ( { AYES: fi• p y �~ } i NOES: i 1 ` r } i i ABSENT: , TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: M. D Wrresidentt ATTEST: Steven L Grumer Attorney at Law PAUL HOBENSACK,`'C er s I • STATE OF CALIFORNIA EDMUND G. BROWN JR., Governor STATE LANDS COMMISSION 1807 13TH STREET EXECUTIVE OFFICE SACT:AMENTO, CALIFORNIA 95814 I E D 1, JUL 91976 TRUCKEE DONNER P.U.D. 7 Vuly 9, 1976 s _ N 0 T I C E The attached Calendar Item will be considered by the State Lands Commission at its meeting scheduled for July 22 , 1976 , at 10: 00 a.m. , in the Department of Food ___Agri culture , Assemb Room, Room 127 , 1220 - "N" Street, Sacramento, California. GENNY FULP •wn- Secretary Attachment (s) h • CALENDAR ITEM ?/75 W 20389 GDG --CONSIDERATION OF TERMINATION OF APPLICATION FOR PUBLIC AGENCY' PE RMI T APPLICANT: Truckee-Donner. Public Utility District Post Office Box 309 Truckee, California 95734 LAND TYPE AND LOCATION A parcel of submerged land in Donner Lake at the eax&t end near Donner Creek, Nevada County. .LAND USE: One existing 24-inch pipeline extending approxi- mate.ly 690 feet into Donner Lake for the purpose of diverting up to 4,000 acre-feet of water annually by the year 2020, BACKGROUND:. On May 25, 1972, staff first received a written inquiry from the applicant's consulting engineer, Cook Associates at Oroville, California, request- ing knowledge of the requirements to -install and maintain the subj Act facility, By Division notice dated July 20, 1972, Cook Associates was advised the project would require a Commission permit. Some month, later, but less than a year, :staff gained knowledge that construction of- 71he .exist- ing intake facility was underway and subsequently • learned in making a physical inspection of the site on May 24, 1973, that the pipeline was com- pletely installed on State 'land. -Dart Industries, Inc. , a Delaware Corporation qualified to do business in California, did cause to be . constructed., as it presently exists, a water intake system composed of a pumping station on the upland and approximate-ly 720 feet of 24- inch steel pipe which extends from the pumping station" into the northeast corner of Donner Lake. From the intake pump, the pipe is buried for a distance of approximately 320 feet into the. lake from which point the remaining pipe lies on . the surface of the lakebed. The shallowest . portion of the unburied pipe is . approximately 4 feet below the water surface when the level of the lake is at the sill of the lowest gates of the dam on Donner Creek. Installation of the system occurred during March and April, 1973, when the lake was at its low level. On June 2, 1973, the office of the Attorney General A 3 filed an action in ejectment for damages and re- S 3 moval of trespasses against Dart Industries, Inc, -1- CALENDAR ITEM NO. (CONTD) and the . applicant. The Commission concurred in the action of the office of _the Attorney General in Minute Item No, 18 dated July 26, 19730 In August 1973.. the parties to the action agreed. that the State would not further proceed with the lawsuit should Truckee-Donner Public Utility District seek appropriate authorization from -the Commission• for the existing purprestures. The applicant did file an application on October' 19, 1973, and a lengthy Draft Environmental Im_ pact Report (DEIR) was prepared and -subsequently circulated by the State Clearinghouse. Acting in 'the . capacity of lead . agency, staff conducted ^a 'public hearing .in Truckee,- September -24, 19 74, to receive the public comment -relative to the project as described. in. the DEIR. The public obj ection at the hearing was oveTwhelmiUg, , Numerou.$.. pieces of correspondence objecting to the pro]ect have been received by staff which -.substantiate the public disapproval of the pro- ject from its inception. ' The primary point raised at -the hearing was why was it necessary to use Donner Lake as a water_ source when- alternate ground water sourceslibht be available. The Commission was advised in a . Status Report on the Public Hearing, -'referenced in Minute item No. 22 , - dated October 3; 19 74, that the DEIR would be more reliable if thi results of a ground water study were known, and that . staff would take no further action until such a study was made available and analyzed. A ground water study of the availability of alternate areas, sites and sources within the Truckee ground-water basin, dated February 14, 1975, was made for- the applicant by Hydro-Search Inc. , of Reno, Nevada (John V. A.' Sharp, Ph•D• ! Principal Hydrologist, Registered Geologist No. 1416) . . The . findings of the study indicate that there are possible alternative sources of ground wo ter for this project . -Staff called a meeting Match 5 1975, with representatives of applicant, Dart Industries, Inc.. (Dart Resorts) and the ;Mate Water Resources Control Board, Water Rig}i is . Division, to discuss the study -and to determine the future course of action relative to t he applications filed with the State Lands (commission and the Water Resources Control Board. 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(CONT17} IT IS RECOMMENDED THAT THE COMMISSION: I. AUTHORIZE THE TERMINATION OF PROCESSING AND THE CANCELLATION OF THE -APPLICATION, WITHOUT PREJUDICE, OF TRUCKEE-DONNM PUBLIC' UTILITY DISTRICT FOR A PUBLIC AGENCY PERMIT ' FOR A 24" PIPELINE IN THE BED OF DONNER LAKE, OR .IN THE LATERNATIVE: , 2. . APPROVE THE REQUEST FOR EXTENSION OF TIME FOR PROCESSING OF APPLICATION BY TRUCKEE-DONNER PUBLIC UTILITY DISTRICT FOR A 24". PIPELINE IN THE BED OF DONNER LAKE 'UNTIL JUNE 1, 19 7 7, PROVIDED THAT THE DISTRICT PREPARE AND SUBMIT TO-THE COM- MISSION, NOT LATER THAN NOVEMBER 13" , 19 75, A REPORT ON THE , PROGRESS OF ALL- EFFORTS TO MAKE GROUND WATER SOURCES AVAIL- -ABLE TO MEET DI-STRICT REQUIREMENTS FOR SUPPLYING THE. 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CALIFORNIA 95965 PHONE (Ole) $33.6457 Y r (.Ai.i1`.JIZN1A P.i NI VA1',A 1'.f ')f 1 4.w4 p • June 25, 1976 . T.*1 James Trout, .Manager State Land Division 1807 13th Street Sacramento, California 95814 •• Re: Your File W20389 • Truckee Donner P .U.D. Dear Mr. Trout: Please let this letter confirm the telephone discussions that I have had with Mr. Gerald Gordon of your office concerning the Truckee D.onner Public Utility District 's application to lease State land- at -the east end of Donner Lake. Following the May 27, 1976 Commission Hearing, the District staff, 'Dart and Darts hydrologist have discussed, refined and agreed on specific plan of action for the groundwater exploration of the Truckee region . The attached flow diagram details the specific actions that will be undertaken from this date until the pending application may be withdrawn. . Groundwater supplies for the region may be assured (if everything , goes according to the time table ) in the spring of 1977. This • is the optimist date. The latest date at which time the groundwater supplies for the region may be assured is the fall of 1977'. This would be the pessimist date. The continuation of the current limbo status of the application is justified for the following reasons. 1. To the best of our knowledge there is no harm done to any person, group, district, county or the State by virtue of continuing the application. ; DR.LLOYD M.COOK ED,D. JOE E.COOK M:E. VAN J.COOK C,L. • i c >> 41 O c H .c a) 4-) r-4.•ri•o N co a) O m -P > > -P Sri 14 m C N (1) •r 4 4- (U O U) c0 +) a)M O © O U 4-3 ;4'O O C .0 a) cn U a) U C -N m -0 •ri U•ri >> m a) r-i 4J +J a) -N H•ri O L •H m Z7 m C a) cn a)(4- 4-3 a) H H > > c •ri m a)F- H LO H-P 4- go (a --) U) cn m 4-4- > a) C o a) C) O m 4- 3.Y JC c0•ri m > >>+3 O•ri O c U) U)•ri•ri C_O m H > O H 3-C•ri-+) O U -N H H (U U U) >>O 4- O U) •ri 4-)-CE m H O •r1 CL O CO-P-`m cn O 13 U) N... 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C Q Q KAPSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE. CALIFORNIA 96063 PHONE (916) 533.6457 r• _ fi C"A:.:tOlr►Jit i+. E.. NCV1.r.A F,,r r ••: t' ' July 9, 1976 I Sid Karsh s� Vice President Operations Dart Resorts 8480 Beverly Boulevard Los Angeles, California 90048 Dear Sid: It was rather extended discussion concerning the June 25 , 197C flow diagram and our letter of the same date to Jim Trout treat . took place last night. Dart 's presence and participation in the discussion was somewhat limited however, when specifically asked by Steve Grumer, Don Strand did indicate that he had participated in the development of the flow diagram. Grumer pointed out that I had represented in the discussion to the Board Meeting and in the letter to Trout that the District and Dart has reached agreement on a definitive plan of action. And being the true lawyer type he feels a justifiable need to havea commitment from you about the flow diagram in relationship to the sequence of events and the timing as indicated on the . diagram. Each of the Board Members expressed their view concerning the diagram and whether or not it represented the District policy. Director Craig expressed a desire that the E . I .R . be finalized and the hearings held to determine whether or not a lease on state lands is possible and whether or not the water rights on Donner Lake should be granted . As I interpret Mr. Craig ' s expression, he would like the hearing held to clear the air and have an unquestioned response and answer to both the lease and the water rights. Director Sutton expanded on her views contained in her letter to . . me of July 7 and indicating that she could support the flow diagram concept providing that the center section of the diagram would be removed. The center section in question having to do with the sales office exploration, the P .L .D. office site DR.LLOYD M.GOOK ED.D. JOE E.COOK M.E. DAN J.COOK c. E U) 4-) U) a) C a)-c a) U) (11 a) H •. •ri Z'CD H E CT►r-i ¢ H O H -N -P•H O a) >)C O •► 'a U -P () a) E a) (u 1 4-- ri C r-i•H 4-0 r-{ U 4; r-i >-0 a) 4- - -P..0 3 a) a) m a) O H -H•4-)N • a) () -P a) H m a) r-i E o a) H -p Cn > 3 A H C -P m m U U)..c -ri :3 H m H 3 :3 U m 4-) C m •ri o - a O•ri-0 E C a) U a) >) -I-) >) O -H A a) O O N CO C A 4- U •ri -P ri O •ri C ro O •ri CL r-I (U H A C= 3 N a) m O a) -P 4- (U 4-• •-O U) •► ro H•ri H 21 O O a) -P s i-- >) a) > +) C CL C o Cn CL C cn C M-P > C 0-1 . 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Br dart Resorts T. StD KARSH 9-- 658-2817 President A Division of Dart Industries Inc. July 13, 1976 r Board of Directors Truckee Donner Public Utility District Post Office Box 309 Truckee, Cal iforn i a 95734 • Re: The Flow Diagram of Groundwater Exploration and Development Program for State Lands Commission Gentlemen: This is to confirm that Dart Resorts consulted with Mr. Cook in respect to the flow diagram attached to his letter of June 25, 1976, to James Trout, Manager of the State Lands Division and concur with it. Dart intends to proceed in accordance with the diagram except as new information or unanticipated future events may indicate that changes f-- should be made. Very truly yours, S K/n cc: Mr. A. Moskovitz Mr. M. E. Powers Mr. D. Strand Executive Offices: 8480 Beverly Boulevard, Los Angeles,California 90048 Mailing Address: P.O. Box 3157-Terminal Annex, Los Angeles, California 90051