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HomeMy WebLinkAbout1976-09-07 Min - Board Y SEPTEMBER 72 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:35 P.M. in the Conference Room of the District Office. ROLL CALL Waters, present; Sutton, present; Craig, absent; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Cash , Reed and Grow. OTHERS PRESENT: See attached list of audience attendance. MINUTES Mrs. Sutton moved that the minutes of July 20th be approved at corrected. Motion died for lack of a second. Director Christensen moved that the minutes of July 20th be approved. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. 1i Director Sutton asked that the record show "that the secretary once again has typed the final copy of the minutes prior to the Board's approval of the minutes and I believe that this procedure is out of sequence and I object to it done in this manner. I also object to my corrections not being incorporated in her final copy. " Director Sutton moved that the corrections that she submitted to the minutes of July 20th be attached to the minutes of July 20th. Motion died for lack of a second. ,,. Mrs. Sutton asked that the record show that the whole process would be facilitated if there was a willingness on the part of the Board to incorporate the legitimate corrections that I submit." j BILLS FOR BOARD APPROVAL f Mrs. Sutton asked that the record show "that again the District's improved financial condition has to do with a $102,000 rebate from S.P.P. o. last January, a $19,000 payment from Tahoe Donner for one employee under the acceptance agreement on the water lines and about $50,000 or so in standby charges which was levied by the District for the first time this year." Director Christensen moved that the bills be approved. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, aye; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. Lyell Cash , Interim Manager, read to the Board a statement regarding his decision to terminate his services as management consultant effective 10 days from the meeting date of September 7, 1976. A copy of that statement is attached to the minutes of this meeting. RALPHS LAND EXCHANGE The Chairman read aloud a letter regarding this matter from Steve - - G rumer dated September 7, 1976. A copy of that letter is attached to the minutes of this meeting. The Board again discussed with Mrs. Ralphs her proposed land exchange with the District. The Board agreed that in order to arrive at a better solution of the matter that an appraisal would be made of the parcels in questions. Director Sutton moved that the District obtain an appraisal of those parcels of land necessary to effectuate a land exchange with Mrs. Ralphs. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. i Page 1 . September 7, 1976 i i l COMPLAINT ABOUT WATER SERVICE FROM STAN KIBBE, LOT 1599 UNIT 29 TAHOE DONNER The Chairman read to the Board a letter from Dan Cook regarding a solution to the stale water problem on Chamonix Road in Tahoe Donner. A copy of that letter is attached to the minutes of- this meet-ing. The Board briefly dis- cussed the problem with Mr. Kibbe and agreed that Mr. Cook's proposed solution would be accomplished in the near future. COST OF ENGINEERING STUDY BY PG&E The Manager read to theBoard a letter dated August 12, 1976, from PG&E addressed to R.W. Beck regarding the cost of engineering study proposed by PG&E. A copy of that letter is attached to the minutes of this meeting. Mr. Cash also read a letter dated August 25, 1976, from Spiegel and McDiarmid addressed to Mr. Joseph DeYoung, Vice President - Customer Operations, Pacific Gas and Electric Company, requesting a written commitment that PG&E will serve the full requirements of TDPUD i f: I . TDPUD agrees to advance $5,000 to PG&E for a study of transmission requirements required to serve Truckee' s total load and; 2. TDPUD pays a fair share of the cost of any reinforcement that may be required to render such service. A copy of that letter is attached to the minutes of this meeting. It was agreed that the matter would be tabled until such time as Mr. DeYoung' s response is received by Mr. McHugh of Spiegel and McDi armi d. NORTHSIDE WELL TEST This matter was tabled to the September 21 , 1976, meeting at which time the testing of the Northside Well was expected to be completed. --. REQUEST FOR "WILL SERVE" LETTER FOR WATER FOR LOTS 19 2, 3 and 4, TAHOE DONNER UNIT 8 The Manager read to the Board a letter from Attorney Honore Zenk dated August 13, 1976, regarding this matter. A copy of that letter is attached to the minutes of this meeting. This matter was tabled to later in the meeting. SIGNATURE APPROVAL FOR REA FORM Director Christensen moved that Resolution 7616, "Authorizing the President and Manager to Sign All Documents Required by the Rural Electri - fi cati on Administration," be adopted. ROLL CALL: Waters, aye; Sutton, aye; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. WESTINGHOUSE TRANSFORMERS APPROVED BY MANAGER HOBENSACK FOR DONNER PINES WEST PROJECT Director Sutton requested that Mr. Grumer and Mr. Cash determine if the transformers for the Donner Pines project. are the same transformers for which a claim was filed against the District by Westinghouse. Director Sutton asked that the record show "that it appears to my ---- uneducated head that . . . . I am not educated in electrical equipment . . . . that it appears that the two transformers that are part of the Westinghouse claim against the District dating back to August, 1974, on an illegal purchase order signed by Ken Krajewski , Superintendent of Power and Water, are two of the same transformers for Donner Pines and it appears also from the comments that have been made by some Board members that Mr. Hobensack was fully aware of this when he apparently was involved in the transaction. " Page 2. September 7. 1976 Mrs. Sutton further asked that the record show "I think that doing this is contrary to the past actions of this Board, four of whom are the same members , from the standpoint of the referral of the matter to the District Attorney's office and that this . . . . board not accept responsi- bility for the purchase order and subsequently the rejection of the claim by Westinghouse and I do not believe that this is a proper culmination of this problem." 'MN' MISCELLANEOUS OLD BUSINESS Director Christensen moved that the District issue Mr. McFarland a "will serve" letter for water based upon his letter to the District dated September 3, 1976. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. REQUEST FOR_NILL SERVE" LETTER FOR WATER FOR LOTS 1 , 2, 3 and 4, TAHOE DONNER UNIT 8 Director Christensen moved that the District give Tahoe Donner a "will serve" letter for lots 1 through 4 in Unit 8, in exchange for four others that will be specified. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. AUGUST 91 REPLY FROM CONGRESSMAN JOHNSON RE HYDROELECTRIC. GENERATION AT i STAMPEDE DAM The Chairman read a letter dated August 9, 1976, re hydropower at Stampede Dam from Congressman "Biz" Johnson. A copy of that letter is attached to the minutes of this meeting for reference. PRELIMINARY STATEMENT FROM DON STRAND, DART RESORTS, REGARDING COMPLETION OF CORRECTIONS TO WATER SYSTEM MEOW" Don Strand, Project Manager at Tahoe Donner, read a letter prepared by himself regarding work required to be compI eted on the Tahoe Donner water system dated September 7, 1976. A copy of that letter is attached to the minutes of this meeting. The matter was placed on the agenda for September 21 , 1976, for Board consideration. MISCELLANEOUS OLD BUSINESS Director Christensen moved that the District accept the recommendation of the Acting Manager, Lyell Cash, in a memorandum to the Board regarding "Clarification of Assignments to Promotional Positions" dated September 3, 1976. Seconded by Director Waters. . ALL AYE BY VOICE VOTE. SO ORDERED. A copy of Mr. Cash's memorandum to theBoard is attached to the minutes of this meeting. REPORT FROM REA ON REVIEW OF DISTRICT RECORDS 1975 - 76 The Chairman read to the Board a letter dated August 20, 1976, from Mr. Al Brown, REA Field Accountant. A copy of that letter is attached to the minutes of this meeting. Following discussion, Director Christensen moved that the President or Manager, or interim manager, be authorized to sign REA Form 595, the -�— form used to request an advance of loan funds from REA. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. The Manager stated that according to REA requirements when funds are received they must be deposited in an REA construction fund and then transferred to the District's General Fund. Director Sutton moved that the President and the Treasurer be the authorized signers on the bank account for the REA funds. Seconded by Director Christensen. MAJORITY AYE BY VOICE VOTE. SO ORDERED. Director Waters abstained from voting. Page 3, September 7, 1976 i I DISCUSSION OF DEED RESTRICTIONS - HILLTOP LODGE i President Anderson indicated that a letter had been received from Frederick Kohler, handwritten- and sent from England on August 10, 1976, and typed by Joy Wickwire for distribution to Board members on August 30, 1976. A copy of that letter is attached to these minutes for reference. The Board discussed with Mr. Kohler this letter. Mr. Kohler requested the Board's agreement with the terms outlined in the letter. Following discussion with Mr. Kohler it was agreed that Mr. Grumer would meet with Mr. Kohler and draw up an agreeable revision or agreement of the present deed restrictions. The matter was placed on the september 21 agenda. DIVISION OF WATER RIGHTS - NOTICE OF APPLICATION TO APPROPRIATE WATER The Board discussed the letter received from the Division of Water Rights regarding a notice of application to appropriate water. A copy of that letter is attached to these minutes. Following brief discussion Director Waters moved that the District protest the application to ap- propriate water. Seconded byDirector Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. i DISTRICT COUNSEL REPORT i Resolution - Delinquent Bond Payments: Director Waters moved that Resolution 7617 "Directing Institution of Foreclosure Proceedings in the West River Street Assessment District" be adopted. Seconded by Director Christensen. ROLL CALL: Waters, aye; Sutton, aye; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. Resolution - Wells A and B: This matter was tabled to the meeting of September 21 at the request of Mr. Grumer. ..._, Donner Pines Agreement: Director Christensen moved that the Agree- a ment between Truckee-Donner Public Utility District and California Blue Valley be approved and executed.. Seconded by Director Waters. MAJORITY AYE BY VOICE VOTE. Director Sutton abstained from voting. Mrs. Sutton asked that the record shot "that I am abstaining because I am uncertain about whether or not I am in conflict on this matter." Mr. Cash indicated that in order to permit California Blue Valley. to connect up at the time the pole is relocated, there will be a power outage involving probably one-half of the residences around Donner Lake for approximately 2 - 3 hours. He indicated that advance notice would be given of this outage. Van Wetter Water Agreement: This matter was tabled until further advised by Mr. Grumer. 7-11 Water Matter: This matter was tabled to the meeting of September 219 1976. Review of Policy Regarding Minutes and Amendments: This matter was tabled to the meeting of September 21 , 1976. Superior Court Hearing on August 20 - Writ of Mandate re REcall Election: -- Mr. Grumer indicated for the record that his firm is doing nothing with regards to any recall of anybody. Mr. Grumer discussed with the Board his f i rm's representation of the District in the Superior Court hearing on August 20th regarding the Writ of Mandate regarding the recall election. No Board action was taken on this matter. MANAGER'S REPORT Progress Report - Energy LIfeline Act: The Manager briefly discussed with the Board his memo regarding the Miller Warren Energy Lifeline Act. Page 49 September 7, 1976 :a A copy of that memo is attached to these minutes for reference. Report on Overtime: The Manager indicated that although overtime is very high he has been unable to determine any abuse of overtime. Mr. Cash indicated that Mr. Grow woul cbe speaking to the employee in question to possibly arrange for a better scheduling of work to avoid some over- time. "ooms Report on Aerial Trespasses in Donner Lake area: Mr. Cash briefly commented on aerial trespass in the Donner Lake area. No Board action was taken. Report on Proposals Received from Tahoe National Bank and Bank of America: Following discussion Director Waters moved that the District move its account to Tahoe National Bank. Seconded by Director Christensen. ROLL CALL: Waters, aye; Sutton, no; Craig, absent; Christensen, aye; Anderson, aye; SO ORDERED. Director Anderson asked that the record show I would like to see the local bank get an opportunity and maybe in another 10 years we can give it to some other local. bank. I think that the Bank of America has had our business for as long as they have been in existence. They have had a chance to make some money off of us and I think that we should give the same opportunity to another bank." Report on Proposed Change of Meeting Days and Discussion with TSD Manager: The Manager briefly reported on this matter. No action was taken by the Board until more information is received from the Truckee Sanitary District. Increase in Fidelity Bond Coverage as Required by REA: The Manager advised the Board that the Fidelity Bond coverage for the officers must •-- be increased from $50,000 to $100,000 as required by REA. Progress Report on Water and Power Standby Preparation: Mr. Cash reported on the progress of the water and power standby preparation. The total standby billings this year is $97,000. Report on Possible Restrictions of Employees' Political Activities: This matter was briefly discussed. No action was taken. The Chairman adjourned the meeting at 12:25 A.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By -Ae M. x s , President of the Board ane 0. Reed, Secretary Page 5, September 7, 1976 e TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 �AUIIENCE ATTENDANCE FOR THE MEETING OF .7 7 PLEASE PRINT YOUR NAME.: 2. N `� f } 3. G . 4. 6. r' E - 7. 1 ck _s q.5 r. 8. p-t-0&qa, 10. 1 11 .12. ,.. 13. 14. -rAA) 15. 16. 17. 18. 19. 200 21 . 22. 23. l --- - -- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - September 2, 1976 Bank Balance - August 13, 1976 $139 9313.35 Truckee Electric Revenue 72,342.55 Truckee Water Revenue 79382.41 .� Donner Lake Electric Revenue 25 9717.48 Tahoe Donner Water Revenue 29511 .30 -Miscellaneous Billings Revenue 6,720.09 Miscellaneous Revenue 29977.37 $2562964.55 Approved Billings $139,155.35 Bank of America - truck loan payment 474.02 - Federal Tax Deposit 3 9439.94 George Cattan - pension plan payment 258.75 Directors - payment for attendance of regular Board meetings, August 500.00 Michael McQuarri e - refund of credit balance on 11 .55 closed account Petty Cash - replenish fund 88.89 U.S. Post Office - trust fund 20.00 ($1439948.50) PAYROLL 8/31/76 OT DT Standby Gross Net Barry 587.52 451 .42 Chapman 212.78 768.62 550.50 Connell 36.72 575.28 426.11 i Drace 250.92 922.76 596.05 ... ;, Grow 695.20 542.92 f Hobensack 985.50 726.58 Kinzie 559.68 423.66 Lopez 71 .10 94.80 924.30 645.70 Painter 1 .88 161 .88 132.89 Pomponi o 87.00 471 .00 362.92 Reed 184.08 652.60 436.38 Reynolds 758.40 587.21 Rose 164.50 134.81 Rully 68.52 525.32 362.84 Silva 76.50 136.00 85.00 19122.25 791 .65 Straub 71 .10 63.20 79.00 971 .70 676.02 Wiser 332.50 256.01 ($89103.17) 1 ,060.60 294.00 164.00 11 9179.01 8,103.17 Bank Balance - September 2, 1976 $104,912.88 Bills for Board Approval : Ace Hardware Misc. Hardware $ 48.26 Aetna Life Insurance Life Insurance premiums 8/76, 9/76 92.80 Allied Automotive Antifreeze 21 .14 Alpha Hardware Stainless heel clamp 16.83 E Anixter Pruzan Cable cutter, hammer 59.06 Arnett Testing Lab Testing of Linemen's gloves 17.17 Atlantic Richfield Gasoline 791 .98 - � D.A. Bailey & Son Crane rental 530.50 Marvin Bamburg Electrical drawings 3.00 The Bargain Spot Keys 3.98 R.W. Beck & Assoc. See Comments 79056.67 Blue Cross Health Insurance premiums 8/76, 9/76 29111 .76 E Bruning Division Office machine rental 37.10 Cal Western Life Pension plan premiums 9/76 19153.60 Camellia Valley Supply Water department materials 59229.60 Lyel l C. Cash Manager consultant fees 1 ,921 .88 Cook Associates See Comments 99197.88 Cranmer Engineering Water analysis 10.00 Crown Life Life Insurance premiums 8/76,9/76 498.20 Delta Lines Shipping charges 13.62 General Electric Inspect, repair and return 13,316.65 of distribution transforer I Bills for Board Approval cont. Steven Grumer Legal services 1 ,389.40 Home Lumber Misc. Lumber 37.45 IBM Office equipment rental 162.16 Ken's Tire Center Tubes and tires 515.38 AM Manuel Low Boy to move Substation Transformer 20.00 McBee Loose Leaf Binder Office Supplies 43.47 Martin McDonough Legal Services 345.49 MRECA Magazine renewal 5.00 Nevada Safety Supply Safety glasses 11 .28 O'Hair & Co. Meter couplings & idlers 19127.61 011ie's Texaco Steam clean truck 15.00 Osborne's Blacksmithing Asphalt cutter sharpened 2.50 Osburn's Garage Vehicle repairs 13.74 Pacific Telephone Co. Telephone charges 465.78 Pej o's Restaurant Overtime meal expense 10.87 Pittsburg Des Moines Steel Sheet of Galvanized steel 80.21 Premier Fastner Co. Solderless terminals 15.67 Ruralite Services Safety training 6/76,7/76 130.00 Sangamo Electric meters 1 ,904.44 Sierra Electronics Radio repairs 47.24 Sierra Pacific Power Co. Balance of July usage 339000.00 Sierra Sun Bonanza Norice- to bidders 24.52 Si ri office Supply Office supplies 637.58 So. Pacific Trans. Co. Pole line crossing right-of-way 5.00 Sparling Repair parts for6" mainline meter 67.38 Sun Printing Office- Supplies 103.35 Spiegel & McDiarmid See Comments 1 ,242.89 T & T Engineering Gasoline nozzle 53.60 .-� Taylor's Tire Tube repairs & Tires 59.02 Teichert Aggregates Asphalt paving 17.92 Tom's TV Office Supplies, cable rent 96.70 Truckee-Donner Disposal Garbage service 22.50 Truckee Tahoe Lumber Co. Misc. Hardware 10.40 Universal Computer Ap- plications Balance due on programming 39000.00 Utility Body Co. Repairs to Fiberglass basket,, 302.10 Vail 's Film 72.80 George Wahn Co. Terminator kits , clamps, service wedges , bolts , service sleeve 1 9125.20 Water Specialties Vertical shaft assembly 9.35 Wedco Cable, angle caps, wire, door & gasket 19568.46 E.P. Welch Lock work 8.00 Western Hardware & Tool Klein grips 86.84 Western Pacific Sales Pole set materials 28.24 Xerox Office machine rental 194.54 ($909150.76) Bank Balance after payment of above $14 9702.91 Comments: i R.W. Beck & Assoc. $7056.67 Assistance in connection with rendering power from PG&E $899.50 Cost of service analysis and rate design 29643.72 Services rendered in connection with a rate proceeding by S.P.P.Co. before the FPC - Docket ER76-87 39513.45 i Cook Associates $9,197.88 Billed to Dart $59707.19 Spei gel & McDi arms d $1 ,242.89 Power supply proposal :purchase from PG&E - May & June $422.01 i - July 820.88 i I C jr - 9/7/76 k I j I I TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BALANCE OF ACCOUNTS PAYABLE - September 2, 1976 Current Total Prior June July August Invoices Due American Computer Supplies 6.21 6.21 Wedco 123.26 123.26 i I Comments: American Computer Supplies - $6.21 , Merchandise not received Wedco - $123.26, Amount billed under question- jr - 9/7/76 i TRUCKEE-DONNER PUBi T r TILITY DISTRICT BALANCE T IQ ASSETS 1975 MARGINS AND LIABILITIES 1975 Utility plant, at cost: Margi ns:Plant in service - i e Operating margins r � . • Electric Other equities 90-5.2 1 Water Year to date margi ns _1 �.► General Less accumulated depreciation --t-(aI' ,q:E�s ,14 Long-term debt: Net plant in service REA bonds payable Construction in progress S62 Note payable to Sierra Pacific Power Company Plant acquisition adjustments , 1 •"?,'"1�, Assessments Net Uti 1 i ty- pl ant (�, � 7,- Other Non-utility property � ,�4!1(,.a,6 Restricted funds aalp.-I�QG Current Liabilities: Current assets Accounts payable49, Cash �"'�.��.1�.`�'�� .•► Consumer deposits Notes Receivable 1,�� � Accrued liabilities Accounts receivable Accounts receivable - other 560),O Total Current Liabilities C�G� Materials and suppliesd'� � L Other current assets `l 'g $ Customer advances for construction 66 Total Current Assets T ' n,9cf Page One TRUCKEE-DONNER PU6Lj.., ITILITY DISTRICT � STATEMENT OF REVENUES AND EXPENSES For the month of and Se g4n, months ended q CURRENT MONTH YEAR TO DATE •ELECTRIC WATER ---TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Net Revenues Operating Expenses 1-io.,QA�a I 2I454 0 Vn, k 01-- Maintenance Expenses b0 � a�3 8,80 ��103,'l;L., �-«�q- Customer Accounts Expenses �O�( _ � 1�053 1G�4� 8,�,54 � � General and Administrative Expenses Depreciation Interest Expense Ia.Od � "� 7g �s�— Q��BO I"�1�413.yy Overhead Pool F;4) Total Operating Expenses. 9C� 1��� � � �_��� �� Total Operating Margins C("Iqs 33'-WG,$� loss �fa$,����• � 65�-+��� Other Income and Expenses Net Margins `- "- �� °Jct'.�." 141,5z55Go�g°��r'' Net Revenues �IT�J �1tiu!���$�$� ��=+�rss-'� � L5!514��4� Total Operating Expenses �� ��•`aaO.a.$ �'T 5�_ O (�,�.� 151.,r��- 1 �,� 1 3 « �3 Total Additions to Plant Accounts11041 Construction Work in Progress Net Budget Operation Cog— �S—� TRUCKEE-DONNER PUBt-,.V V�ILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES For the month of and months ended C� CURRENT MONTH YEAR TO DATE ELECTRIC WATER TOTAL BUDGET ' ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Revenue Residential Sales Commercial Sales g-!. r Public Street Lf ghti ng Sales to Public Authorities --- �� Fuel Charge s�-ox,d��Wc.�+r-��,Pr. ,O I� ; -�- to �- •e 3a,�' i _ �"')5� Miscellaneous Rents �`� n Other Revenues ..-,.. (aS 3 r 5.� Fees for Changing and Connecting _ t-"),5� Interdepartmental Sales $ G �S ,�►,00 `�,g.���{Q C' 33 Gross Revenues Allowances Donated Revenues Net Revenues --+-- Pace Three TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REV7'11'r`' AND EXPENSES For the month of and months ended ZL,,� 191�L CURRENT MONTH YEAR TO DATE -ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Operating Expenses Purchased Power _ 00 cliq Station Expense -P:2 _20 Distribution Expense �-- �-a- Street LightingnLL — Meter .Expenses A cc* Right of Way - Rents nL Misc. Distribution Expense W21.01 IRS Total Operating Expense Maintenance Expenses to w ISR Supervision Structures Station Equipment C g Distribution Equipment Line Transformers Street Li ghti nq and Hydrants JIB Meters Distribution Plant Total Maintenance Expenses143 L,-0-3 47) Page Four TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVE JANND EXPENSES I For the month of and ,r,_, months ended CURRENT MONTH 'YEAR TO DATE ELECTRIC 'WATER TOTAL . BUDGET ACTUAL BUDGET ACTUALACTUAL BUDGET 'ACTUAL Customer Account'Expenses Meter Reading T (oQ fag �.83 I O L2 _ Records and Collection Uncollectible Accounts �8� �,lg, 1� 519 �,0) "'��,37 ^1','�zSo�. 5,q�o•a'7 Advertising Expense Total Customer Accounts Expense ��_ ��dS3. 1,9 "l M SH ,55:�) General and Administrative Expense Admi ni strati've Salaries 1`aA L �,B�,IG1 l.�S 1.a►�1,,(�S_ '�03�,$� 13 a.� (o,�kl Office Supplies and Expenses _ _y3c(G( _�_ lAR'. PR.45s_L_ Outside Services $�G44?,55 Property Insurance 2RU Injuries and Damages a3o i �Ot, 115 �03,45 ail,St Misc. General Expense . 41V Sl3 3� 1��3.51 ITT .�,4g35xi Maintenance of General Plant Total General and -Administrative Expenses .�_ ate_ ti��?35,11� �� (�� iQCR 140,96 Qq1qB).qj � 11015cts,65 Page Five TRUCKEE-DONNER PUBLi�, uTILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES For the month of and* months months ended C �, CURRENT MONTH YEAR TO DATE . 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H a-�4 U z Ul E-4 4-) r•-I EO w W O >-4 O R J �. ,r R E P 7 1970 R EC E I. VED y, TRUCKEE OONNi tu.DO C 0 O ASSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE, CALIFORNIA 95965 PHONE (916) 533-6457 September 3, 1976 Board of Directors Truckee Donner Public Utility District P .O . Box 309 Truckee, California 95734 Dear Directors I have received a copy of Director Sutton ' s suggestions relating to the July 20, 1976 Minutes, specifically the item on page 2 listed as "omission" . This passage is, in my opinion , very important to the District and should be made a part of the District' s records. As I read Sid ' s letter of July 28, 1976, he does not feel he agreed to renegotiate the supplemental agreement. Very truly yours, COOK ASSOCIATES Dan J. Cook Civil Engineer DJC/cap Enclosures July 23, 1976 V I nL 0 p a t i a n s) D a u 1(1:11 v a):Id L o A I jL- Cclifornia 90040 Sid : of July 20, 1976 to revisu 'he Thi%) will confirm your offor con.,-Aitia,ns uttachc d to the dl.6 million dollar 1t ttcr of credit tplc.,rformance. of thc-2 E`xhiblit B facilitiEl"S as d os c ra'.b o d t 1 1, in 14.-Al-ic agrc-.,ortiont botwCen Dart Industrios and the U C iity District. onncr Public Uti.l T I i r c;v i 5)c.,d condi ti,,.ons will formally expandcd but shall inclujo -i -to oCurc groundwator oupplics -qucnc-,! nccE.,,c,,sv. -y " h h L� T 11 c j o, 11jonnur Di..,,vislol-.)munt and 1U,h c., installation of air),p ro if)rj"at a "A41,11jing facilitiu2 to accornrtioula-,Cc; tphce,� objuctalvcs of 10-hu 1970 and 1; U, -,,I .C! for thr, r 0 U ncd w a.1%;u,r G 0 Ur C 0, 197`1 fl� 0-2; fi)UdifiUkA to ro113.t. • this will oaks t4h%.o form 04 an amcndmc-nt to the 1973 agruu=nt which thQ attornoye--- will v.1ork out in duo onTirmation of In to intoriln, 1 nt thin, c C1,j Ij .13. . 1. Yc= and my un h�,r�;Ianding that thc cansc,nsus of tho District you o T to j3o-a:c1 of , irectors wa-s that they wholchearl-cdlY acceP tud your 0 1p f t 3 a: Z.-Mi that the; arilsindmont shall be prcpa-Accdl fo:cthw3*.th* V"Iry truly yours! COOK ASSOCIATL Dan Jo Cook ;jjC/C,0,­; Civil fi 11 ! i 1 L L 1 i L l;• f ^ 1-7 J W6 - ----- Pres der;t A Division of Dart Industries Inc. i (213)658-26! a ♦♦- July 28, 1976 Mr. Dan J. Cook C i-v i t Engineer Cook Associates 2060 Park Avenue Oroville, California 95965 Dear Dan: I am in receipt of your letters of July 23 in regard to both the State Lands Lease Application and my offer to revise the Supplemental Agreement. First, as to your letter on the State Lands Commission termination of the District's Donner Lake intake lease application 1 totally disagree with the view you expressed that Dart has breached the 1970 and 1973 agreements and has thus relieved the District of all its obligation in this matter. Dart's position is that it has fully ' complied with these agreements and that they remain in full force in effect as to both parties. I would like to be informed whether your view represents the positi7on of the District Board. In regard to my offer to allow the $1 .6 million letter of credit to be expanded to cover the development of wells, at no time did I ever state that the offer would include any type of well development sequence. Our offer to expand the use of- the letter of credit was a decision made by me in order to carry out the s irit of thesupplemental agreement and 1 resent your attempt to tie any conditions onto that o f fc r, Therefore, your letter of July 23 does not serve as a confirmation of my offer, 8y copy of this letter, I am asking Adolph Moskovitz to draw up such an amendment based on the actual offer that was presented to the District. Very truly yours, r S K/n cc: Mr, Rex Anderson, President, TD-PUD Board of Directors, TD-PU D Mr. Steven E. Grumer Mr. Paul Hobensack Mr. Adolph Moskov i tz F Mr. Don Strand i . i 1 jt i Executive Offices: 8480 Beverly Boulevard, Los Angeles, California 90048 Mailing Address:P.O. 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U V W 04 0 U) •• O (1) Ul-H O U) 4-) d" U)-r i U) r a) 4-) >i ::J 4-) 3 U) 0 ::$ 4-) U p a) Vr Z a n Q) }4 0 �4 W -4J P �' � 4 $4•r1 �' N U1 U) 4 Ul O 0 .r I~ I~ U)•ri �4 �4 0 0 Q) Q) r- u P a P �' I4 0 ', ' -4-) -4J Q H rd = F:r '✓ rCS ?4 U) E-� a) 3 H T�_.r' 04 3 A r0 > U) U] I V E _ ... . E LAW OFFICES .�� J �97 SPIEGEL & MCDIARMID . 2600 VIRGINIA AVENUE, N.W. TRVOW"WI DCNNER P.U.D. WASHINGTON, D.C. 20037 p� TELEPHONE 12021 333-4500 GEORGE SPIEGEL "I DANIEL I. DAVIDSON ROBERT C. MCDIARMID FRANCES E. FRANCIS SANDRA J. STREBEL THOMAS N. MCHUGH, JR. ROBERT A. JABLON PETER K. MATT JAMES N. HORWOOD DANIEL J. GUTTMAN ALAN J. ROTH BONNIE S. BLAIR OF COUNSEL JAMES CARL POI.LOCK August 25, 1976 Mr. Joseph Y. DeYoung Vice President - Customers Operations Pacific Gas and Electric Company 77 Beale Street San Francisco, California 94106 Re: Proposed $5, 000 Study of PG&E's Ability to Serve Truckee-Donner PUD Dear Mr. DeYoung: On behalf of Truckee-Donner PUD, we hereby request a written commitment that PG&E will serve the" full require- ments of Truckee-Donner if: - 1. Truckee-Donner agrees to advance $5 ,00-0- to PG&E for a study of what transmission requirements may be required to serve Truckee's total load and; 2. Truckee pays a fair share of the cost of any reinforcement that may be required to render such service. We make this request because your previous expression of willingness to serve Truckee (June 28, 1976 letter of DeYoung to Hobensack) was apparently conditioned upon (i) 'the availability to PG&E of adequate generation and transmission and (ii) there being no impairment of PG&E' s ability to serve its retail customers or to discharge its prior commitments. 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AN BECK AND ASSOCIATES ENGINEERS AND CONSULTANTS PLANNING SEATTLE,WASHINGTON DESIGN DENVER,COLORADO RATES PHOENIX,ARIZONA 200 TOWER BUILDING ANALYSES ORLANDO,FLORIDA EVALUATIONS SEATTLE,WASHINGTON 98101 COLUMBUS,NEBRASKA MANAGEMENT TELEPHONE 206-622-50M WELLESLEY,MASSACHUSETTS INDIANAPOLIS,INDIANA ,----FILE NO. WW-1415-EP1-MF August 16, 1976 3023 Mr. Paul Hob ens ack, Manager Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Dear Paul: Subject: Cost of Engineering Study Proposed by PG&E Enclosed for your use and information is PG&E's response to my letter Of' July 26, 1976 requesting the cost of the study proposed by PG&E's letter of June 28, 1976. Very truly yours, R. W. BECK AND ASSOCIATES f /0"* � Kenneth P. Merr*an . Partner and Senior Executive Engineer KPM/j gd Enclosure cc: Mr. Thomas N. McHugh Jr. _ C r tV Ln 0 :4 �t :C :1 tv cn IQ S; m O H s' f Id � ONN rn Fj rt 1-3 -0 pq LD N•n rt j w O h (D c .� r • '! 1-3 in 0 0 O rt• H rt H (D N M :J ! 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QJ cn N- m O n n N rt oo to n F.� =• G-•FJ• G' K n rt rt- G � H- G' C7 O C N H.cn 0 � H m w d O cn m O rn m n m m m n N• �.o ) rt G (D N• G w y n rt w N n rt (D n 1-0 "0 rt n v 6< 115 rtny n �34mrtw 00 Oatn m a, rt m "0 G- rt G' rt w rt d m 0 - d F� 0 - G O o m m (n H (D o "t� 0 rt rt G o _..- u � rt 0rrw � wGcn � n rr t-t, mH rtm ::Y'cnam cnGcn"tirr QJGcnrr (Drt• 000G n �l rt- m o n ho �y a m w n t-h n rt w FJ•rt 0 n m t rt w a n w m rt 0 a 0 H- H d LQ F-J cn O rr c w N• "d Fj• ::r rt- o rr � a0k< 0 mn0 x (D Fa- �J rt 1-h N to rt• G n (D rt FJ•rt n N Ri w 04 n (D � co w m (nmr :z- r-, zrm0 w (D Q+ F_j (D F1•U1 m g -1 s� "Truckee-Donner Pu _ic K - Utility -District -2- June 4 , 1.976 1 Dart Industries Inc: , Respecting Tahoe Donner Development" , executed October 15 , 1973 , kindly issue your -will serve better with respect to Lots -1, 2 , 3 and 4 , Tahoe Donner Unit No. 8 . Your letter should -be addressed to the Department of -Real Estate, 714 "P" Street, Room 1400 , Sacramento., California 95814 , Attention: Mr. Richard D. Carlson. However, said letter should be sent to me so that I may include it with my filing with the Department of Real Estate. Thank you for your. cooperation in this matter. Very. truly yours HONORE K. ZENK HKZ : am 11 r' r- r. ' D c+- o c+ o n c+ cn N n n c+- O•' O CD O a) N C O O CD H H << �� n nrn m (< O H c+ < �-+- > c cL H n o c o c m IJ t� w m cn co 0 S co cn ca C+- N H O n I-' > c O n o. y n n+ cF• H H CT s o X, T cn Qa cD n cD o H H N• CD c+- N• CD o F✓• co cn r m bd co =- o c o �- c c C+- m c< cD O cD m 0 H H• 0) a) 5- o n c+ Co C+- H• co m CL CD � x N CD coo-{ �I O�- C+ H• H c+ ram+-•—I �," o n C+�-' m C+ IJ I-� t�cn C� C W C+ c-+- J W J w f• � l 1 w o CD n H• ci- o a+ cn O H CH c H• -h F-' CD •• o o O ��+' N. O 2, o C+ O o- n Cn CD O m o H."D Z) o CL-0 -o CD cD N N• CD N a c+• w c+ c m o o. CL :j- :F- -p H. 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First, the District's financial condition is greatly improved over what existed in 1974. The improvement results in part- from improved Management practices and controls and from employee cooperation in making the controls effective. The balance of financial betterment results primarily from revenue increases from the S.P.P.Co. refund and from the establishing , billing, and collection of "standby charges. " The District- still has critical financing problems in attempting to establish adequate reserve funds for emergencies and in providing adequate fi nanci ng, for correcting major system deficiencies. An example is the excellent sub-station, improvement program developed by R.W. Beck. The first step is scheduled (hopefully) for 1977 but involves an estimated cost of $300,000. . The. correction of the Donner Lake aerial trespass conditions , in my opinion, needs immediate attention. The cost can only be- estimated as "very great. " Many other costly correcti ve_:steps must be considered and funds to cover their costs cannot- be generated by rate studies , management studies operational- studies, etc. without further- jeopardizing the relationship between our cost to consumers and- that available from other sources. This is of extreme importance and the Board still , .. does not have established policies and directives to justify its only reason for existence. The above noted conditions make it impossible for constructive management programs to be developed for Board consideration. In .addition, the very apparent "split" among the Directors creates a situation that, I believe, in the immediate future will require me to take a position of support for one side or the other. This cannot be tolerated by either of us, Even though I will be accused by some of performing a di s-service to the District, the Board, - and Mr. Hobensack my inability to function productively under- existing conditions forces me to arrive at an immediate conclusion. t w Board of Directors From: Lyell Cash September 7, 1976 In compliance with the terms of our agreement I must advise the Board that my services as Interim Manager will terminate in ten days from this date. LYE C. CASH Interim Manager low- LCC•fir t NINETY-FOURTH CONGRESS CHARLES CONKLIN JAMES A. HALEY,FLA.,CHAIRMAN STAFF DIRECTOR ROY A.TAYLOR.N.C. JOE SKUBITZ,KANS. LEE MC ELVAIN HAROLD T.JOHNSON.CALIF. SAM STEIGER,ARIZ. MORRIS K.UDALL,ARIZ. DON H.CLAUSEN.CALIF. GENERAL COUNSEL PHILLIP BURTON,CALIF. PHILIP E.RUPPE,MICH. COMMITTEE ON INTERIOR AND INSULAR AFFAIRS ROBERT W.KASTENMEIER,WIS. MANUEL LUJAN,JR.,N.MEX. MICHAEL C.MARDEN PATSY T.MINK,HAWAII KEITH G.SEBELIUS,KANS. U.S. HOUSE OF REPRESENTATIVES MINORITY COUNSEL LLOYD MEEDS,WASH. ALAN STEELMAN,TEX. WASH I NGTON, D.C. 20515 ABRAHAM KAZEN.JR.,TEX. DON YOUNG,ALASKA ROBERT G.STEPHENS,JR.,GA. ROBERT E.BAUMAN,MD. JOSEPH P.VIGORITO,PA. STEVEN D.SYMMS,IDAHO JOHN MELCHER,MONT. JAMES P.(JIM)JOHNSON,COLO. TENO RONCALIO,WYO. ROBERT J.LAGOMARSINO.CALIF. JONATHAN B.GINGHAM,N.Y. VIRGINIA SMITH,NEBR. JOHN F.SEIBERLING,OHIO SHIRLEY N.PETTIS,CALIF. HAROLD RUNNELS,N.M . A u g u s t 9 . 1976 ANTONIO BORJA WON PAT,GUAM RON DE LUGO,V.I. BOB ECKHARDT,TEX. , GOODLOE E.BYRON,MD. JAIME BENITEZ,P.R. ,rat JIMTINI,NEV. E. PAUL E.TSONGAS,MASS. ALL.AN T.HOWE,UTAH JAMES WEAVER,OREG. BOB CARR,MICR. K o' GEORGE MILLER,CALIF. THEODORE M.(TED) RISENHOOVER, OWRIGHT IGHT PATMAN,TEX. s Mr. Paul Hobensack , Manager Truckee-Donner Public Utility District E P . 0. Box 309 Truckee , California 95734 : Dear Mr. Hobensack : This is in regard to your recent letter concerning the ; potential for hydroelectric power development at Stam- pede Dam and your interest in obtaining service from that source. I have examined the correspondence attached to your ` . letter and discussed this proposition with the Bureau of Reclamation . I must say that I am disappointed the Regional Director in Sacramento has not put this matter in a clearer perspective for you. I will attempt to do that at this time . Irrespective of feasibility , hydroelectric power pro- duction is not an authorized purpose of Stampede Dam and Reservoir. This means that feasibility studies must be made as a basis for legislative action to authorize the necessary power producing facilities . As a matter of fact , the feasibility studies themselves must be au- ` thorized before they can be undertaken . The earliest opportunity for authorizing the necessary feasibility studies will be next Spring when the 95th Congress convenes . Thereafter it would be necessary to obtain study funds , conduct the investigations , prepare the reports and pass the authorizing legislation --- assuming the reports verify that the installation of a power plant at Stampede Dam is feasible and justi- fied. You can see that the procedural steps required to be accomplished In bringing this project into being will require several years . I understand that preliminary studies have been made by the Bureau of Reclamation indicating that the site will support an installation of about 3 megawatts at an estimated investment cost of approximately $3 million . I further understand that the Bureau intends to seek study authority in the very near future . It should be understood , however, that the steps which must be taken sequentially would involve a minimum of five years or more before this facility could be placed on line. Even this schedule , to be attained , will require careful at- tention by all concerned. .Si ncer y urs , D T. (B } J NSON , M.C. Chairman , S comet tee on water and ower esources i r f E 4 i E f k� f i t i t 1 /` ` _-- s. i DC`i2&1]ER TAHOE DONNER PROJECT OFFICE NORTHWOODS BLVD. P.Q. BOX.807 =' TRUCKEE, CA.95734 (916)587-2551 7 September 1976 Board of Directors Truckee-Donner Public Utility District P. O. Box 309 Truckee, CA. 95734 RE: Tahoe Donner Water System Gentlemen: Dart Resorts expects that all work required to be completed by Dart on the Tahoe Donner Water System pursuant to your Resolutions No. 75-26 and 76-03 will be completed within the next few days. At that time we will write another letter to you with copies mailed directly to the home or business addresses of your board members informing you that all work has been completed and requesting your acknowledgment thereof and your release of the $100,000 letter of credit posted with you- to secure performance of this work. It would- be greatly appreciated if you, your staff and your consultants would be prepared to take action at your September 21, 1976, regular meeting on our request for acknowledgment of completion. of the work and release of the letter of credit. 4 . Sin c rely yours, - Donald G. Strand Project Manager DGS/sw A resort residential community by Dart Resorts, A Division of' Dart Industries Inc. ,� r TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 MEMORANDUM TO: Board of Directors FROM.* Lye l l Cash SUBJECT: Clarification of Assignments to Promotional Positions �-; DATE: September 3, 1976 General Foreman of Power and Water (Bruce Grow) $10.10 per hour. effective 9/1/76 Warehouseman/Service Utility Man (Mike Connell ) $6.64 per hour. effective 8/16/76 Both positions are being filled on the basis that for a period of six months beginning 9/1/76 the Foreman may, for cause, be demoted to his former position with no loss of benefits or seniority or he may voluntarily elect to take a demotion to his former position under the same conditions. If ei ther' of the above described actions occurs the Warehouse- man/Service Utility Man will be demoted to his former position with no loss of benefits or seniority. In the event the Foreman demonstrates his ability to perform the duties of the position and elects to continue he shall be classified as a permanent employee in the position occupied. If this occurs the Warehouse/Service Utility Man, subject to his fulfilling the requirements of the position, will be deemed to have completed a probationary period and will be considered permanent in that position. LYELL CASH Acting Manager LCC:jr cc: Steven Grumer S TC s Truckee Donner Public Utility Board FROM s Frederick Kohler Runnymede House,Old Windsor Priest Hill Derks , England SUBJECT s Hilltop Lodge-Clarification of deed restrictions DATE: August 109 1976 Handwritten and sent from England. August 30, 1976 Typed by Joy Wickwire for distri- bution to board members . Hilltop Lodge is in escrow pending various agreements with you and the' manning department; I , Frederick Kohler, am the pros pective purchaser. It is my expectation to renovate Hilltop, with your aid and permissions . It is the goal of my associates and myself to create a first class recreational training camp operated as a motel or club. We need your permission and cooperation since there are so many deed restrictions or easements on the pro- perty, Hilltop cannot be divorced from Truckee. The improvement of Truckee will benefit Hilltop and Hilltop' s renovation will benefit Truckee . We intend substantial improvements based on quality rather than quantity. While we see great potential In Hilltop and Truckee, we are not going to enter an endeavor which could be doomed to failure by ambiguous restrictions. Though deeply concerned with the aesthetic and stylish devel- opment of Hilltop and Truckee, we do expect to make a profit on our improvements and must require reasonable conditions under which this may be possible* Not having the ability to know the future , we are asking for ;�- clarification on all restrictions which might injure our oper- ation and renovations * We may-_ be asking for more than neces- sary, but it Is our intent to comply with the spirit of the existing restrictions when properly defined to us . Therefore, the following is a list of deed restrictions or easements which we believe you could clarify or modify. We have also stated our position on each of these matters . 1 . You have reserved for an indefinite time all water from springs on our property. We can accept this with the pro- vision that we never be denied the use of our own water at a reasonable and 1 iveable­rat e. 2 . The right of way for these water rights and other ease- ments is not specific and might allow random easements across the land. The rights-of-way should be defined in such a way that we can develop the property without coming into conflict with these rights . I can see two possible solutions : i '. 2 - a, We may establish a sensible easement for all utilities which cannot be moved without mutual agreement . b. We may allow open easements with the balancing pro- visions that a given clear access will be maintained along existing lines which we mutually agree to and that we have the right to develop or build as we de- sire so long as clear access is maintained. 3. There is another random easement for pipe and utility lines , "in, over, along, and upon, and across lands. . . " This and any such reference is unworkable and should be clarified, Also, any future lines or equipment must be laid underground in an aesthetic and sensible manner. 4. The land is reserved for "public recreation purposes for a period of 25 years . " Also, "Recreational facilities shall be maintained anl. .carried on and conducted in an orderly and businesslike manner." There are special provisions for a 40% discount for children under 18 who are residents of Truckee P.U.D. . There are many considerations to this matter; a) . The first of which is the contradict ion between gov- ernmental agencies as to the use of the land. That is , the P.U.D. reserving the property for public recreation specifying a 40% discount yet the property is now R-=2 which only allows for recreational facilities for use of residents and not a public or commercial operation, We ask your full consent and cooperation in obtaining a use permit for our proposed uses. These uses uses al- ready have a historic background. This history will be one of our major themes in design and development. We shall also require an understanding that you shall give us like support for a zone change to some type of com- mercial recreation that includes complimentary activities. b) . The next question is "Public" . This may simply be my own ignorance of the law, but I should like these points to be recognized. In order to operate in an orderly and businesslike manner we shall have to maintain and en- force a dress and decorum rule . This is rather subjec- tive and may change from time to -time but must be left to our discretion. Also, we may set the operation as a club. While club membership shall be open to the public , it is almost certain to have a limited number of members which will be qualified by our selection committee, c) . The obvious intention of the initial deed restriction was to provide for discount skiing for Truckee children. We ask that the 40% discount be specifically allocated to skiing. Further, we cannot maintain an orderly and business- like operation if we have an excessive number of skiers , or are required to maintain certain hours or continuity, or sell all our tickets or passes at discount. Therefore, we shall have to set a maximum occupancy load for our facilities which we may change from time to time but which must be limited to 50% discount at any one time. d) Though not specified in the restriction, there has been talk of attempts to repossess the property on the t basis that recreational activities have not been maintained continuously. Any previous violations are not our respon- sibility. In the future , we ask not to be tied to a set continuity. This land was not sold or nor does the deed require a nonprofit operation. We must have the right to close or restrict property or activities from time to time for special events or simply because it is not economical to run on a certain day. 5. We do- not feel that "sublet" is the correct word to use �- in the deed restriction. We are buying not renting. We shall have tenants and they may wish to sublet. This is a decision which should be made by us . Probably someone had something in mind relative to subdividing property. We are quite willing not to subdivide f or 25 years . 6. Finally, in reference to electrical pole., lines , and ease- ments on the property (some of which we understand are improper at this time ) , We have verbally and mutually agreed to clean up the mess of wires and poles on the property. I am enclosing a plot map showing placement of lines as would be convenient to us. It is understood that the P.U.D. will bear the cost of cleaning un and relocating above ground equipment and the landowner shall pay..f or underground runs * We do hope this program is acceptable to you. I would be very happy to go over any points which need discussion or clarifi- cation. Relative to this protect , I am confined at the moment to England, But I hope to return before your next meeting. I thank you, Frederick Kohler P .S. This letter was typed by joy Wickwire and this final copy has not been proof-read by Mr. Kohler. TRUCK%EE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 TO: Board of Directors FROM: Lyel 1 Cash , Interim Manager SUBJECT: Miller-Warren Energy Lifeline Act DAT E: September 1 , 1976 The Board has directed me to investigate the policies, practices , and opinions of publicly owned electric utilities in implementing voluntary participation in a program similar to that required of investor opined utilities by the subject act. The following comments constitute only a progress report. I have checked with A.P.P.A. , C.M.U.A. and N.C.P.A. . In addition, I have contacted individual publicly owned electric systems , each of which is a member of one or more of the above named associa- tions. There is a reluctance on the part of all parties contacted to enter into this type of program for three prime reasons: 1 . Participation results in the utility becoming unwillingly involved in the State and County Social Service programs by assuming a part of the program cost at the expense of the ineligible utility customers. 2. Determining eligibility for program benefits is a some- what arbitrary decision and could result in increases in cost for .—. investigative and clerical personnel . 3. In some cases participation has resulted only in a reduction of rates for all persons using less than 300 KWH per month and a corresponding increase for customers using more than this amount. The intent in utilities where this has occurred has been to maintain at least the same amount of total revenue. There appears to be no standard procedure or rate schedule under consideration and there exists a somewhat radical difference of opinion as to the level at which a "lifeline" rate should be es- tablished. The following chart illustrates the differences of opinion as developed by 15 California utilities , both public and private, for each type of use required by the subject act. It points out TO: Board of Directors FROM: Lyell Cash Re: Miller-Warren Energy Lifeline Act Date: September 1 , 1976 the high and low maximums being considered in KWH per month: Lighting 30 - 100 Food Refrigeration 47 - 125 Cooking 38 - 106 Water Heating 228 - 300 Space Heating 400 - 1900 Max. Summer 400 - 600 Max. Winter 500 - 2340 Many of the differences result from geographic, climatic and seasonable conditions existing in the area served by the Utility developing the opinion. Another problem is tied to the content of the subject act. It requires that all utilities under the control of the California P.U.C. shall provide lifeline quanti ti es of electricity to supply the minimum energy needs of the average residential user for space heating, water heating, lighting, cooking, and food refrigeration regardless of age, family status , financial condition or income. Most publicly owned utilities that have adopted or are con- s i deri ng voluntary participation in a similar program are attempting to tie the program to only elderly and needy consumers. Generally they have determined need to exist if the gross annual income of the consumer is in the $7,500 to $10,000 range. It will require considerably more research to arrive at a factually based recommendation to the Board. I will periodically keep the Boar4adaL*sed of progress. C. CASH LCC:jr cc: Steven Grumer UNITED STATES DEPARTMENT OF AGRICULTURE RURAL ELECTRIFICATION ADMINISTRATION WASHINGTON, D.C. 20250 August 209 1976 sUBjEcT: California 44 Truckee TO: Mr. M. Rex Anderson, President Truckee-Donner Public Utility District -- Pe 0. Box 308 Truckee, Calif ornia 95734 On August 139 1976, we completed our loan fund and accounting review of your district for the period May 1, 19719 to July 31, 1976s The scope of our limited review covered the determination of the general adequacy of the accounting and other financial and statistical records, the extent of internal accounting control over assets, and technical sufficiency of related operating procedures. Our examination of loan fund transactions indicated that all receipts for the REA Construction Fund were properly accounted for and all disbursements were for proper loan program purposes. { We are attaching a summary of receipts and disbursements from the REA Construction Fund through the review date. We also prepared an Expend- iture Adjustment Report which shows that all expenditures have been approved* A copy of this latter form was left with your acting manager, Mr. Lyell Cash, for the records of the district. i We request that your board authorize one or more persons to sign the Financial Requirement & Expenditure Statement we prepared as of July 319 1976. This is the form used to request an advance of loan funds from REA. As evidence of the authorization to sign, an executed copy of PEA -- Form 6759 Certificate of Authority, should also be submitted to REA. —' Our limited review of other records of your district indicated that they were being adequately maintained. We suggest that this report be brought to the attention of your board at its next meeting. We wish to thank you for the courtesy and cooperation of your entire staff during our review. Sincerely yours, REA Field Accountant Attachment cc: Mr. Lyell Cash, Acting manager or California 44 Truckee Truckee-Donner Public Utility District Truckee, California Status of REA Construction Fund Receipts and Disbursements Total Loans to Date (All Under Note) $612tOOOeOO Less Unadvanced Funds Unallocated Funds (reserves) 98,426948 Total Advances Through July 319 1976 $5139573952 Less Cash Balance July 319 1976 none Net Disbursements Approved through July 31, 1976 $513,5'7 .52