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HomeMy WebLinkAbout1976-09-21 Min - Board A SEPTEMBER 21 , 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:35 P.M. in the Conference Room of the District office. ROLL CALL: Waters , present; Sutton, present; Craig, present; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Morey and Reed. OTHERS PRESENT: See attached list of audience attendance. MINUTES Director Christensen moved that the minutes of August 3, 1976, be tabled to the meeting of October 5. Seconded by Director Waters. ALL AYE BY VOICE VOTE. SO ORDERED. Mrs. Sutton moved that in the future the final copy of the minutes should not be prepared until after the Board has taken action on approving them. Seconded by Director Craig. Director Waters moved that the matter be tabled to the meeting of October 5, 1976. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. BILLS FOR BOARD APPROVAL Director Christensen moved that the bills be approved. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. Director Anderson read for the record a memo addressed to the Board from Lyel l C. Cash , Interim Manager, dated September 16, 1976. A copy of that memo is attached to these minutes for reference. i PRESENTATION BY R.W. BECK OF DRAFT OF RATE STUDY Mr. William Cl outer with R.W. Beck and Associates appeared before the Board and presented the preliminary electric rate study dated September, 1976. A copy of that study is attached to these minutes. Following his -presentation and discussion.with the Board, a Special li :3 Meeting was scheduled for October 21st at 7 0 P.M. in the District Office. to further discuss the Electric Rate Study with Mr. Clouter. PURCHASE PROPOSAL - WES BENTLEY Mr. Bentley appeared before the Board regarding a Purchase Agreement Proposal related to a parcel of property owned by the District located on the corner of Highway 89 and Old Highway 40 (Donner Pass Road). Director Waters moved that the District declare the land surplus and have a bid sale of the land with the appraisal being the minimum bid. Motion failed for lack of second. Following further discussion this matter was tabled to the meeting of October 5th. REQUEST BY TAHOE DONNER FOR ACCEPTANCE OF THEIR COMPLIANCE WITH DISTRICT REQUIREMENTS FOR FINAL CORRECTIONS TO WATER SYSTEM AND RELEASE OF LETTER OF CREDIT Don Strand read for the record a letter dated September 16th regarding Tahoe Donner water system. A copy of that letter is attached to these minutes. The Chairman read for the record a letter from Dan Cook dated September 17th regarding the Tahoe Donner water system. A copy of that letter is also attached to these minutes. Page 1 , September 21 , 1976 Director Christensen moved that the Board release the $100,000 Letter of Credit based upon the completion of the required punch list items of December and the recommendation of Dan Cook. Seconded by Director Waters. Director Sutton asked that Mrs. Roberta Huber's question be entered into the record: "I was wondering if these lines that are being accepted include those lines into the area that is under desist and refrain order and if the PUD is providing service to that area and yet . . . . . on that area has been reduced drastically. . . . . * it is something that has been bothering me and a lot of other people around town since they got their reassessments." ROLL CALL: Waters, aye; Sutton, no; Craig, no; Christensen , aye; Anderson, aye; SO ORDERED. Director Sutton asked that the record show "I did not support the acceptance of the line . . . I believe that there are substantial problems and I will not vote to release the Letter of Credit or have the warranty period start." Director Craig asked that the record show "that mainly becuase the source problems have not been solved. " NORTHSIDE WELL TEST i Dan Cook discussed briefly with the Board the Northsi de Well test. No action was taken. A Special Meeting was scheduled for October 28, 1976, at 7:30 P.M. for the presentation by Cook Associates of the Water Operational Study. I STALE DATED CHECKS Mr. Morey explained to the Board-the bookkeeper's desire to write off stale dated checks. It was agreed that those checks included on a list provided the Board could be written off. REQUIRED BOARD ACTION TO RESCIND ORDER OF RECALL ELECTION Mr. Grumer indicated that there was no action required to rescind the order of recall election. Following discussion Director Christensen moved that the Order of Recall election be rescinded. ROLL CALL: Waters , aye; Sutton, abstain; Craig, abstain; Christensen , aye-, Anderson, aye; SO ORDERED. CORRESPONDENCE - LETTER FROM DAN COOK RE UNCOLLECTED WATER FEES IN SIERRA MEADOWS, UNIT 1 Mr. Cook briefly discussed with the Board his letter to Paul Hobensack and Steven Grumer dated August 4, 1976, regarding uncollected water fees in Sierra Meadows , Unit 1 . Mr. Cook indicated that attempts were being made to collect these fees. No action was taken. LETTER FROM DAN COOK RE POSSIBLE WATER SYSTEM IMPROVEMENT PROJECTS UNDER E.D.A. FINANCING Mr. Cook discussed with the Board "Possible Financial . Aid for the Truckee Donner Public Uti 1 i ty aDi stri ct" from the Local Public Works Capital Development and Investment Program. Following discussion Director Craig moved that the acting manager and Mr. Cook proceed to prepare the EDA Grant applications by October 5th at a cost not-to exceed $2500. Seconded by Director Christensen. MAJORITY AYE BY VOICE VOTE. SO ORDERED. Page 2, September 21 , 1976 i a DISTRICT COUNSEL REPORT - LEASE AGREEMENT - WELLS A & B It was agreed that this matter would be tabled to the meeting of October 21st. MISCELLANEOUS OLD BUSINESS pooft Mrs. Sutton discussed with Dan Cook.the water source and storage at the PT&T Building on West River street. Mr. Cook stated for the record "that on my authority they proceeded." Director Craig inquired of the following projects: 1 . Sales Office Well 2. West River Street . . . . . 3. Prosser Heights Booster Situation 4. Commercial Water Meters was supposed osed to be filled l led 2 ears ago 5. Trench at Southside Well #2 that a pp Y 9 6. Tahoe Donner Improvement District 7. Airport Well 8. Rate Study . . . . DISTRICT COUNSEL - 7-11 WATER STATUS REPORT Mr. Grumer indicated the Board would receive a letter from him on this matter before the October 5th meeting. DISTRICT COUNSEL VAN WETTER STATUS REPORT Mr. Grumer briefly discussed this matter with the Board. No action was taken. Director Craig moved that the meeting adjourn. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. The remaining agenda items not discussed at this meeting were tabled to the next regular Board meeting. The Chairman adjourned the meeting at 11 :45 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By M. Re A e n, res i dent of the Board CA_ J ne 0. Reed, Secretary i Page 3, September 21 , 1976 ! E TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF 2.1 Cep . PLEASE PRINT -YOUR NAME. 2. 3. 4• f.L 5 • 6• 7. ✓L Q � 8. 9. 10. 120 13. - Ll 14. 1 15. 16. 17. 18. 19. 20. 21 . 22. 23. 1 r � Q DONHER TAHOE DONNER t. C PROJECT OFFICE F D, NORTHWOODS BLVD. P.O. BOX 807 "' � TRUCKEE, CA.95734 J (916)587-2551 Tk,L, 1 P.U.D. D 16 September 1976 r Board of Directors Truckee-Donner Public Utility District P. O. Box 309 Truckee, CA. 95734 RE: TAHOE DONNER WATER SYSTEM Gentlemen: i Please be advised that all work required to be completed on the Tahoe Donner Water System pursuant to your Resolution Nos. 75-26 and 76-03 and attachments thereto has now been completed and all other matters required to be accomplished by Dart pursuant thereto have been accomplished. We request that this matter be placed on the agenda of your next regular meeting on September 21, 1976, and that at that time you take appropriate action acknowledging such completion ` ,,. and accomplishment and releasing the $100,000 letter of credit which Dart posted with the District to secure performance of such work. F Sincerely yours, Donald G. Strand . Project Manager E t i } DGS/sw E 4 } A resort residential community by Dart Resorts, A Division of Dart Industries Inc. -� f i III zm • ¢ o n 't7 to N O c (a a) O O lA _ '� 0 Ob C C m U) tU ri 4-) N.0 O .O C a v _ U t - r" m O •ri to U c -�W U) m a) .. 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GRUMER _ TRUCKEE OFFICE: INCLINE PLAZA BUILDING KIELHOFER BUILDING 907 TAHOE BOULEVARD, SUITE 12 MARK PFOTENHAUER -MAIN STREET EAST POST OFFICE DRAWER BT (CAL ONLY) POST OFFICE BOX 2455 INCLINE VILLAGE, NEVADA 89450 TRUCKEE, CALIFORNIA 95734 (702) 831-1 974 (91 6) 587-21 L$'1 September 7, 1976 Reply to: Tahoe office Lee Van Wetter Post Office Box 2398 Olympic Valley, California RE: Truckee-Donner Public Utility District Water Charges Dear Mr. Van Wetter: This letter is being sent because I am unable to contact you by telephone._ I would like to meet with you as soon as possible -to attempt to resolve any claim which you may have against the Public Utility District which may offset the District 's claim against you, either in whole or in part. Please contact me at your earliest convenience. Sincere , teven E. Grumer SEG: j s cc: Board of Directors I LAW OFFICES OF STEVEN E. GRUMER LAKE TAHOE OFFICE: INCLINE PLAZA BUILDING STEVEN E. GRUMER TRUCKEE OFFICE: - 907 TAHOE BOULEVARD, SUITE 12 KIELHOFER BUILDING MARK PFOTENHAUER -'MAIN STREET`EAST POST OFFICE DRAWER BT INCLINE VILLAGE, NEVADA 89450 (CAL ONLY) POST OFFICE BOX 2455 (702) 831-1 974 TRUCKEE, CALIFORNIA 95734 (9 1 6) 5 87-2 1 c 1 September 7, 1976 , Truckee-Donner Public Utility District Post Office Box 308 Truckee, California RE: 7--11 Matter Dear Lyell: I will be meeting with Mr. Richard Burge on either September 9th or September loth in an attempt to resolve this matter. We have discussed the District' s demands and Mr. Burge will be meeting with his legal representative to determine his obligations thereunder. In addition, he will be prepared to attend the Board of Directors meeting of September2l, 1976 in order to discuss and evaluate a reasonable settlement. I will keep you posted with regards to the- results of our me would like you to have this matter placed on the agenda meeting and g a 21, 1976 meeting. of the September Very trul ve y rs, ten E. Grumer SEG: j s cc: Board of Directors LAW OFFICES OF STEVEN E. GRUMER" LAKE TAHOE OFFICE: INCLINE PLAZA BUILDING STEVEN E. GRUMER TRUCKEE OFFICE: - 907 TAHOE BOULEVARD, SUITE 12 KIELHOFER BUILDING POST OFFICE DRAWER BT -MAIN STREET EAST MARK PFOTENHAUER INCLINE VILLAGE, NEVADA 89450 {CAL ONLY) POST OFFICE BOX 2455 (702) 831-1 974 TRUCKEE, CALIFORNIA 95734 (916) 587-2121 September 7 , 1976 Truckee-Donner Public Utility District Post Office Box 309 Truckee, California RE: Ra 1phs Land Exchange MEMORANDUM TO THE BOARD OF DIRECTORS At the regular meeting of August 17, 1976, Mrs. Gwendolyn Ral hs proposed an exchange of property located around the District' s ct' s one and one-half acre parcel for the south portions of Lots '-26 , 28 and 29 . Mrs . Ralphs' position was strengthened by Dan Cook's statement that this exchange would benefit the District by avoiding the issue of a trespass line as well as the protection of the tanks located on the District' s parcel, In the instant situation, the District is faced with two primary determinations: t 11 1 . Should the District acquire the additional land in order to square out its. lot and establish buffer strips of trees? 2 . What is the best means to reach said end? Assuming that the District desires to obtain subject parcel, the means which it may use are varied. The District may exchane lo as the values of each a y g parcels as long re substantially the same. This method should result in the best value to the District because it is exchanging something that someone else wants for something that it needs . g The District may decide to purchase the parcel from Mrs. Ral hs entertain any_ form of exchange, It may then attempt p and not an other pl- • p to sell or lease y parcel with the ho� e "of offsetting the price. This method usually involves a higher price to the District and requires determinations with regards to the possible recreational use. I would recommend that the District discuss this matter further with Mrs. Ralphs. It is important to understand the reasonable value of the property sought and the property to be traded. The proposed exchange would appear to be the most expedient means of affecting a solution but it is the responsibility of the Board of Directors to make this decision. Very Sr Steven E. Grumer SEG: j s A G R E E M E N T THIS AGREEMENT, made this day of , 1976, by and between Truckee-Donner Public Utility District, hereinafter referred to as "District" , and California Blue Valley, a California corporation, hereinafter referred to as "Developer" . WITNESSETH WHEREAS, considerable controversy exists regarding electrical service to the development known as Donner Pines; and I IF WHEREAS, the parties hereto desire to settle all diff- erences of opinion and propose a course of action to supply electric service to said development; and E WHEREAS, the parties desire to determine the response f bilities of each with regards to said project; E NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, it is hereby agreed between the parties hereto as follows: §1. The developer will, at its sole cost and expense, relocate an existing pole and power line to the corner of subject property. F §2 . The developer will pay for all approved pad mount { F transformers . 53. The developer will pay for all costs and expenses incurred in the relocation of the overhead lines. . §4 . " The developer will grant to the District any and all easements appropriate to the furtherance of this Agreement. 55 . The developer will pay all legal fees and costs which the District has and will incur regarding this matter. F §6 . The District will wave its requirement of under- ground round electrical service. .lV t IN WITNESS WHEREOF, the said parties have hereunto executed this Agreement the day and year first above written. L TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: M. REX ANDERSON, President r p i By: Clerk Thereof CALIFORNIA BLUE VALLEY By: