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HomeMy WebLinkAbout1976-12-07 Min - Board AJ-77 DECEMBER 7, 1976 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. in the Conference Room of the District Office. ROLL CALL.: Waters, present; Sutton, present; Craig, present; Christensen, present; Anderson, present; EMPLOYEES PRESENT: Morey, Reed and Drace. OTHERS 'PRESENT: See attached list of audience attendance. BOARD REORGANIZATION The Chairman turned the meeting over to Interim Manager Daven Morey for Board reorganization. Director Waters moved that the Board retain the present officers. Seconded by Director Christensen. It was agreed that the nominations for officers would be held. Mr. Waters withdrew his motion. Director Sutton nominated Director Craig for President. Director Christensen nominated Director Anderson for President. Director Anderson moved that the nominations for President be closed. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. The District Counsel read the ballots. Director Craig received two votes and Director Anderson received 3 votes. Director Anderson was declared President of the Board. Director Craig nominated Director Sutton for Vice-President. Director ., Christensen nominated Director Craig for Vi ce-Presi dent. Director Anderson moved that the nominations for Vice-President be closed. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. The ballots were read by District Counsel . Director Sutton received 2 votes. Director Craig received 3 votes. Director Craig was declared Vice-President. Director Waters nominated Director Christensen for treasurer. Director Christensen nominated Director Waters for treasurer. Director Anderson moved that the nominations be closed. Seconded by Director Craig. District Counsel read the ballots. Director Christensen. received 2 votes and Director Waters received 2 votes. There was one abstention. Another vote was taken with the same results. Director Sutton moved that the nominations be reopened. The Manager reopened the nominations for the office of treasurer. Di rector Waters nominated Director Christensen. Director Craig nominated Director Sutton. Director Anderson moved that the nominations be closed. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. The ballots were read by District Counsel . Director Christensen received 3 votes. Director Sutton received 2 votes. Director Christensen was declared Treasurer. The Manager turned the meeting over to President Anderson at this time. MINUTES Director Sutton moved that the minutes of October 5 be approved as corrected. Seconded by Director Craig. ROLL CALL: Waters , no; Sutton, aye- Craig, aye; Christensen, no; Anderson, I no; MOTION FAILED. Director Sutton asked that the record show "that once again the final copy of the minutes was prepared by an employee prior to the consideration of the Board of the corrections that were submitted. " i Page 1 , December 7, 1976 Mrs. Sutton moved that the minutes of October 6 be approved as corrected. MOTION FAILED FOR LACK OF SECOND. Director Christensen moved that the minutes of October 5, October 6 and October 19, 1976, be approved as submitted. Seconded by Director Waters. ROLL CALL: Waters, aye; Sutton, no; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. Mrs. Sutton asked that the record show "that the reason I am voting 'no' is because a for the record statement that was made during that meeting is not included in the record of the minutes." Mrs. Sutton requested that her memos regarding minutes corrections be attached to the minutes of this meeting. Director Christensen objected to this attachment. Mrs. Sutton read into the record the following statement: (see attached statement). Director Christensen asked that the record show "that I do object and that it is purely Mrs Sutton's opinion. " r BILLS FOR BOARD APPROVAL ! i f Mrs. Sutton moved that the bills be paid with the exception o the $117.00 bill from USDA-Graduate School . MOTION DIED FOR LACK OF SECOND. Director Christensen moved that the bills be paid. Seconded by Di rector,Waters. ROLL CALL: Waters , aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. 1976 UNION CONTRACT Following discussion Director Christensen moved that Resolution 7624, Resolution Amending Resolution No. 7520 be adopted. Seconded by Di rector Waters. ROLL CALL: Waters , aye; Sutton,no; Craig, no; Christensen, aye; Anderson, aye• SO ORDERED. Director Craig moved that this resolution be tabled to the meeting of December 21 . Seconded by Director Sutton. ROLL CALL: Waters , no; Sutton, aye; Craig. aye; Christensen, no; Anderson, no; MOTION FAILED. HILLTOP LODGE - FREDERICK KOHLER Mr. Grumer indicated a possible conflict of interest in this matter. He stated he would send a letter to the Board regarding this matter. Mr. Kohler appeared before the Board regarding the Hilltop Lodge property. Following discussion it was agreed that Mr. Kohler would provide the Board with a written request of his needs at the Hilltop property. The matter was placed -on the agenda for December 21 . ARTHUR YOUNG & COMPANY. - 1976 AUDIT PROPOSAL Interim Manager Daven Morey recommended to the Board that they retain 4 Arthur Young & Company to do the 1976 -audit. Director Christensen moved that Arthur Young & Company be retained to do the 1976 Audit. Seconded by Director Waters. ROLL CALL: Waters , abstain; Sutton, aye ; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. ORDINANCE - FUEL CHARGE RATE i Following discussion Director Craig moved that an ordinance be pre- pared and a public hearing be set as soon as possible to implement the R.W. Beck recommendation to revise the fuel clause. Seconded by Director Christensen. Page 2, December 7, 1976 A ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; Christensen , aye; Anderson, aye; SO ORDERED. Mrs. Sutton asked that the record show "I think that we perhaps have some erroneous information on the rate study and I would like to see it deferred until we get an update on the entire rate study." TRANSFER WITHIN TRUST FUNDS TO MAKE UP DEFICIT'S Following discussion Director Craig moved that Mr. Grumer prepare a Resolution to effectuate the transfers recommended in the 1975 Audit by Arthur Young. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. USE OF $339000 IN REA FUNDS Director Craig moved that the REA funds be held to make up any deficit in the trust accounts. Seconded by Director Sutton. ROLL CALL: Waters, no; Sutton, aye; Craig, aye; Christensen, aye; Anderson, aye; SO ORDERED. MISCELLANEOUS OLD BUSINESS } Mrs. Sutton inquired of the following matters: { 1 . Mr. Hobensack's progress 2. Sierra Pacific Power Co. rate case settlement } 3. Quintana Water Service - agenda item for December 21 The -Interim Manager discussed with the Board Mr. McDonough' s letter dated December 3 regarding his representation of the District in the Sierra Pacific rate case and the proposal set forth in that letter. A copy of that letter is attached to these minutes. Director Craig moved that the Board approve Mr. McDonough's proposal . Seconded byDirector Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. t MISCELLANEOUS NEW BUSINESS r Mrs. Sutton asked that the record show "that I have requested this a letter to be attached to the minutes of thi s meeting. " A copy of Mr. Spiegel 's letter dated November 19, 1976, is attached to these minutes. i It was agreed that a budget committee would not be formed at this time and that the Manager would report to the Board at the next meeting regarding preparation of the 1977 budget. Mrs. Sutton requested that the cross-complaint filed by Dart be attached to these minutes. She requested .an executive session be placed on the agenda at the earliest possible date to discuss this suit with Mr. McDonough. An executive session was scheduled for the next regular } Board meeting to discuss the implications of this lawsuit with Mr. McDonough. DISTRICT COUNSEL REPORT WELLS A AND B: Steven Grumer briefly discussed with the Board the draft agreement he had prepared regarding Wells A and B. He recommended '--- that the Board not act at this time on the agreement. OLD RECORDS: Mr. -Grumer indicated that he would like to discuss this matter with Matt Gomez of Arthur Young & Co. , the District's auditors, before he recommends to the Board regarding disposition of old District records. E NEW CUSTOMER POLICIES: Steven Grumer Sri efly discussed with the Board some new customer policies. John Craig moved that Mr. Grumer immediately attack this problem and make whatever proposals are necessary to the Board that require formal action by the Board and whatever he can i { i s Page 3, December 7, 1976 do informally with the District should be done as soon as possible. Seconded by Director Sutton. ALL AYE BY VOICE VOTE. SO ORDERED. METER PROBLEMS Steven Grumer recommended that the District adopt a meter tempering policy. Director Sutton moved that- Steven Grumer prepare a recommendation to the Board regarding this matter and report back. Seconded by Director Craig. ALL AYE BY VOICE VOTE. SO ORDERED. DELINQUENT ACCOUNTS AND COLLECTIONS f Mr. Grumer briefly reported to the Board on thi s: matter.- No action i was taken. R.W. BECK AGREEMENT This matter was placed on the agenda for the next meeting at which j time Mr. Grumer would provide the Board with a draft hold harmless agreement between the District and R.W. Beck. DONNER 'PI NES WEST EASEMENT Mr. Grumer indicated that the District will be given an easement from Donner Pines in the near future for the potion of land over which the E District's line runs. MISCELLANEOUS DISTRICT COUNSEL 4 Steven Grumer indicated to the Board that Mr.* Robert Butler has r indicated he does not wish to pursue at this time the matter of his agreement with the District dated September 29, 1970. .,_, MANAGER' S REPORT Daven Morey reported to the Board on the .appraisal received on a parcel of District land located on the corner of Highway 89 and Old Highway 40. The property was appraised at $145,000. No action was taken at this time. The first two items under the Manager's report were requested by Director Craig for his own personal information and were not discussed at this meeting. Director Waters moved that`the meeting adjourn. Seconded by Director Christensen. ALL AYE BY VOICE VOTE. SO ORDERED. The Chairman adjourned the meeting at 10:40 P.M. TRUCKEE-DONNER PUB --IC UTILITY DISTRICT By: ex s President of the Boar ne 0. Reed, Secretary Page 4, December 7, 1976 i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 AUDIENCE ATTENDANCE FOR THE MEETING OF / 2- 7 PLEASE PRINT YOUR NAME: 2. 3. 4. 1 cot ct jD o qq ler 5� 5. 6. 7. A- �-- 8. le rl e-A r 9. 10. 11 • rr 4 ,. , 12. V ' 13 14. 15. G� 16. 17. 18. 19. 20. 21. 22. 23. A TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - December 3, 1976 Bank Balance - November 11 , 1976 $611,103.91 Truckee Electric Revenue 579938.32 Truckee Water Revenue 79337.67 Donner Lake Electric Revenue 18 9561 .30 Tahoe Donner Water Revenue 39053.62 '_' Miscellaneous Billings Revenue 12 5836.92 Miscellaneous Revenue 39360.69 $1649192.43 Approved Billings $ 3,544.95 Bank of America - Federal tax deposit 2,770.89 - Truck loan payment 474.02 George Cattan - Pension plan payment 258.75 Department of Benefit Payments - SDI & State Income Tax 515.32 Directors - monthly compensation 500.00 IBEW - Union Dues 145.50 Refunds due on line extensions: Robert Lindsey 48.29 James Madding 87.37 Kenneth Vogt 87.37 Refund due on double payment of water connection fee: Dean Lockwood (13,271-01 ) 150.00 Tahoe National Bank - Computer loan payment 356.44 $( 89938.90) PAYROLL E 11/15/76 OT DT Standby Gross Net Barry 514.08 402.04 Chapman 509.52 410.51 Connell 551 .12 413.74 Drace 613.36 440.49 Grow 888.80 677.56 Hobensack 492.75 426.68 Kinzie 87.45 553.85 417.24 Lopez 695.20 546.90 Pomponi o 410.72 318.95 Reed 36.45 464.13 329.38 Reynolds 79.00 774.20 624.08 Rose 294.00 268. 15 Rully 502.48 363.72 Silva 85.00 833.00 669.50 Straub 695.20 546.90 Wiser 252.00 231 .75 $ 7,087.59) 123.90 -0- 164.00 99044.41 7,087.59 PAYROLL 11/30/76 OT DT Standby Gross Net Barry 538.56 419.83 Chapman 509.52 410.02 Connell 4.98 582.66 436.93 t Drace 115.01 41 .82 69.70 839.89 606.59 Grow 888.80 719.04 Hobensack 492.75 413.95 Kinzie 78.71 591 .75 442.90 Lopez 695.20 549. 32 Pomponi o 408.32 305.71 Reed 40.10 467.78 329.31 Reynolds 23.70 71 .10 79.00 873.50 709.48 Rose 220.50 202.32 Ru l l y 456.80 321 .94 4 Silva 25.50 170.00 948.00 748.68 _ Straub 47.40 142.20 158.00 19047.30 776.55 Wiser 308.00 281 .67 $ 7 9674.24) 335.40 425.12 306.70 99869.33 79674.24 Bank Balance - December 3, 1976 $1403,491 .70 x Bills for Board Approval : Osburn's Garage Vehicle repairs 162.11 Ace Hardware Chain saw repairs, jack hammer 80.57 rental , cement, misc. Aetna Life Life insurance preen. 11/76, 12/76 88.14 Al con, Inc. Insulated pedestal terminal 194.62 Al pha Hardware Blade for bolt cutters , i ndus. rakes , rubber gloves, steel fence stakes 88.26 Armanko Office Supply Office supplies 18.50 Atlantic Richfield Gasoline 727.43 R.W. Beck & Assoc. See comments 35301 .78 --! Blue Cross Health premiums - December 19131.30 Brady-Holmes Co. Drive shaft, bronze bearings 9.86 Cal Western Life Pension plan prem. - Dec. 1 ,152.53 County of Nevada Sewer assessments - 1st instmt. 1 ,215.02 Cranmer Engineering Water analyses 20.00 Crown Life Ins. Outstanding premium shortages 83.39 D & D Agencies Misc. Greyhound chgs. 17.55 Davis Auto Parts Brass elbow 2.64 Del Chemical Battery cleaner 44.74 Delta Lines Shipping chgs.-aerial bucket repairs 10. 13 Donner Gate Chevron Vehicle repairs 24.00 Graybar Electric Meter rings, guy fittings , meter rings , ext. ladder 462.80 Steve Grumer Legal services 771 .00 Joe' s Truckee Auto Vehicle repairs 43.09 Ken's Tire Center Tires, belt 327.55 C.D. LaMoree Co. Underground grease 90.07 Magi Chem Starting fluid 25.44 Martin McDonough Legal services 712.38 McMaster-Carr Drum rack 169.80 Mi 1 mar Tractor Fitting, front guide links, hydraulic tube 244.49 Moore Business Forms Billing statements 2 9321 .86 Daven Morey Management consultant 1 9375.00 011ie' s Texaco Vehicle - lube job 20.00 Osborne' s Bl acksmi th i ng Repair jack hammer 49.35 Pacific Telephone Co.. Telephone charges 388.15 Poole Fire Equipment Fire extinguisher 19.88 R.T.E. Corporation Transformers , silicone grease 1 ,036.15 Rural i to Services Safety training 65.00 Share Corp. Liquid drain opener 56.35 Sierra Pacific Power Co. October power usage 104 9862.99 Si ri Office Equip. Office supplies 208.66 t Specialty Oxygen Prepaid demurrage 40.00 Spiegel & McDiarmid Legal serv. - split with city of Fallon as per M.McDonough 607.81 Standard Oil Lube oil 104.37 Stice and Wells Endorsement prem.-75 Dodge P.U. 14.00 Sun Printing Office supplies 65.93 Taylor' s Tires Tire repair 7.00 Teichert Aggregates Fill sand, road base, asphalt 375.79 Tom's T.V. Cable rent, cassette tapes 96.70 Truckee Justice Ct. Fees for filing in Small Claims Ct 88.00 Truckee Tahoe Lumber Miscellaneous hardware 8.53 U.P.A. International Electrical tape 247.28 USDA - Forest Service Special use permits 198.76 USDA - Graduate School REA Accting. correspondence course - Mary Chapman 117.00 U.S. Rentals Backhoe rental 460.00 Vai 1 's Pharmacy Film 12.89 Valley Pump Fire hydrant valves 369.81 j George Wahn Transformers , fuse links , el as- timold u.g. •stress cone, kear- ney tool - _ 3,236.84 Wedco Wire,--stress- cone kits, ,gal van i zed ri 0d elbows ; :duxseal , _ 500 mcm wire 123,778.85 Western Nevada Supply Nipples, bell reducers 34.62 ($1409486.76) Bank Balance after payment of above $ 4.94 A Balance of accounts payable: Cook Associates - October Services $7,994.85 Transformer Consultants - Hot oil cleaning 1 ,845.00 Xerox - copy machine rental - Oct. 164.30 Western Power Products - underground pedestals 322.81 $(109326.96� Funds needed to clear accounts payable $(10,32�) Comments: s R.W. Beck & Associates: $39301 .78 a $ 704.06 Securing power supply from P.G.&E and a f 1 power wheeling agreement with S.P.P.C. 1 ,981 .19 Reconductori ng distribution line - Feeder b F. Billed entirely to T.T.S.A. 437.63 Rate proceeding by S.P.P.C. before the F.P.C. in Docket No. ER 76-87. 178.90 Cost of service analysis and rate design L for electric utility system. f } i T 5 } t i g i f }S k { TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BALANC ET 1 c� ASSETS 1975 -MARGINS AND LIABILITIES 1975 Utility plant, at cost: Margins: Plant in service Operating margins Electric l `� Other equities Water GQ0 C 9 $I Year to date margins t CA, g'Gn I.-2f . General 3�}�,8`73,'7af Less accumulated depreci ati on Long-term debt: _3'nso'6 Ck Net plant in service 0(0SI REA bonds payable Construction in progress a t,� C.'2a,--2� Note payable to Sierra Pacific .r Power Company Plant acquisition adjustments -► �{ Assessments Net Utility plant �,"�`���►�gy,3� Other Non-utility property Restricted funds Current Liabilities: Current assets Accounts payable I� Cash r'�30n"I -a)L'; - T Consumer deposits Notes Receivable I r�C�O,C�, Accrued l�abi l i t�es 1 1 ,~l���____ Accounts receivable 1(���l0(r9�� . Accounts receivable - other s� .S� q Total Current Liabilities , QD k1_........_ Materials and supplies Other current assets T�� �� _ Customer advances for construction Total Current Assets '�� Page One01 ��.��a.a r+ rr�r�..rll�.r TRUCKEE-DONNER PUB"i�, TILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES For the month of and months ended CURRENT MONTH YEAR TO DATE ELECTRIC WATER OT L BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Net Revenues i''7 �' �I ' �8'O� 1C��' 1 r, i���3q ) 1010 0perati ng Expenses ,. ,. Maintenance Expenses 18 Customer Accounts Expenses aoq 4 2, General and Administrative Expenses 13 q0,5 Depreciation Interest Expense Overhead Pool Total Operating Expenses. �L IB 05 1� I b 10 Q1770 Total Operating Margins 1 l BLS ►-� ) - ����,, ,, 1 Other Income and Expenses --Net Margins g � Cam,.-, Net Revenues C\ 6 Total Operating Expenses ccq 1 ` G 4 ,� �^ C) Its, c Total Additions to Plant Accounts Construction Work in Progress Net Budget Operation ti, ,F , ��-� TRUCKEE-DONNER PUB"" ILITY DISTRICT � S T EM E N R E VE i v u AND-- For the month of and . months ended(�_2 Q , CURRENT MONTH YEAR TO DATE ELECTRIC WATER T07TAL BUDGET ' ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Revenue Residential Sales Lo1 I i ,�'.= Commercial Sales ZI: �c 0 Public Street Lighting 111 Sales to Public Authorities _ 1 0 4 2"..) Fuel Charge 5GqZ .�.. n Miscellaneous Rents Other Revenues Z Fees for Changing n and Connecting 9 9 g Interdepartmental Sales .,...1.q to 14?-1 I Gross Revenues 1 t 1 1 S� . ...� --- Allowances lo Donated Revenues Net Revenues ~ Pacp Three TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REV - AND EXPENSES .....�i,� ,rontfr..u�m�.. �.�,... o. ��--e n cte.d-._ i ,.." -dW—1n CURRENT MONTH YEAR TO DATE -ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Operating Expenses Purchased Power77-5 - r Station Expense 15A Distribution Expense !�, .. 0G_ ..� S ' ,g o o- '-A = ?r) p —� . Street Lighting EE)' -- ` Meter .Expenses r M% Right of Way - Rents Misc. Distribution Expense 1-4 k,9 c3 1�`t °�� ,..�.Q�.,.��. �L"1`A 5 3 Total Operati nq Expense Maintenance Expenses Supervision Structures Station Equipment ui ment _. �`� '" 1 I�i��'d� Distribution Equipment ...�` q ---. -1-�— � '� `" a I Z\4 y Q -�-�-`�- . Line Transformers __.....r_~L�..: --11"' -- - - , —�~----�- - Street Lighting and Hydrants -- --- -r— tle t e rs Distribution Plant65 k4f-) 4E��1_0 q Total Maintenance Expenses .. Page Four TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF R..EVFt111T_(' AND EXPENSES 1 CURRENT MONTH YEAR TO DATE ELECTRIC, WATER TOTAL BUDGETACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Customer Account�Expenses Meter Reading ...�. 01 Records and Collection 'D un zt�s 13 Uncol l ecti ble Accounts Advertising Expense Total Customer Accounts Expense 1 �,� ), 1 ` r Q General and Administrative Expense Administrative Salaries Office Supplies and Expenses L rRo.V9 az Outside Services tn P ro p e rty Insurance 1�"4 QQ_ Injuries and Damages ,'�'f� .. �.,�5. �ea. � Misc. General Expense Maintenance of General Plant 1:n 2a Total General and Administrative Expenses 1 Page Five TRUCKEE--DONNER PUB' ILITY DISTRICT 't 5TA ENT l�E L.. L J, Aid E�� For the month of and months endedE � r, CURRENT MONTH YEAR TO DATE ELECTRIC WATER TOTAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL Other Income and Expense Taxes ---- --- .�. } ----Contract Work (0- Non--utility Operations '�'" ~�--� -MEW - M-Interest IncomeDepreciation -3 Total Other Income and Expense Page Six A R E C E I V E D �f1 November 12, 19 76 TRUCKEE DONNER P.U.D. "EMU to other Director , P M FROM Pat Sutton Y re draft of minutes of October 6, 1976 Adjourned Meeting of October 5 Page 1 of Draft ,-- L.D.A. - Projection Selection OMISSION: During the discussion of the motion contained in paragraph 3 under this item, regarding Resolution 76-1g on Application A, I clearly asked to have the record show a statement before the Roll Call vote. That statment has been omitted from the record, In that "for the record" statement I also requested certain attachments- to the Minutes of this meeting and that request has also been eliminat- ed from the record. ADD: (before the recording of the Roll Call vote on Resolution 76-19) "Director Sut-ton asked for the record to show that she had inquired whether any other Directors were interested in a revision of projects under Proposal A and that apparently no other Directors were interested. She also requested that her letter of October 1 to Mr. Cook and his reply of October 5 be attached to the Y Minutes of this greeting," "a I believe it is unfortunate that the draft of the minutes does not include any recap of the infor;ration the Board received verbally during this meeting regarding the progression of the applications , the District Engineer's rating of the applications , his estimate of the amount of money necessary-'-to perform the engineering work up to proposal funding notification by E. ..A. , corrections to the historical text of the arplicati ons , engineering judgements involved in selection of certain projects for inclusion in the applications , information regarding the Airport Well, etc, I request that the correction to the final copy of the Minutes indicated above under "Onission" be incorporated for the accuracy and clarity of the record of the proceedings. R e ETTON ly submitted, PAT .` Z;;Z7 TDPUD Director A November 12, 1976 MEMO to other Directors FROM: Pat Sutton re draf t of minutes of October 5, 1976 Regular Board Meeting Page 1 of Draft REA Representative REQUEST FOR IDENTIFICATION: in the final copy of the Minutes please identify Mr. Coulombe by first name and his REA title OMISSION During the discussion of this item, I clearly requested that Lye ll Cash's demo of September 14 regarding the release of $33, 000 in REA loan funds increasing the District' s debt obligation be attached to the minutes of this meeting, and the record should so indicate, ADD: "Director Sutton asked that the Memo from Lyell Cash dated September 14 regarding the release of $339000 from the old REA loan be attached to the Minutes of this meeting," Ken Merriman, R.W. Beck OYISSIONt After some discussion of (b) TTSA - Feeder "F" the chairman directed Mr. Grumer to review the matter of the proposed Hold Harmless Agreement from R*W. Beck and to report back to the Board. ADD: (after first paragraph under this item) "The Chairman directed District Counsel to review the Hold Harmless Agreement proposed by R.W. Beck and report back to the Board at the next regular meeting," J R EE D V E 0 ( r�� TRUCKEE DONNER P.U.D. By /• w MEMO re draft minutes of Oct. 5, 1976 Regular IVIle e Ling page 2 Pag,.e�2 of Draft ,Quintana water Service , etc . OMISSION: Under this item I clearly requested for the record to show the summation of the problem which prompted the request for this item to -- be on the agenda. ADD: "Director Sutton asked for the record to show that in asking for this item to be on the agenda her concern is the fact that Mr. Quintana's temporary water service has been in effect for more than a, year, and that she believes that the District and I� r. Quintana should get on to his permanent solution." EDA Project Selections ERROR: The Manager's statement regarding adjourning the meeting for consideration of this matter the following afternoon when Mr. Cook could be present is misstated in the draft of the minutes , STRIKE OUT: "the meeting adjourn" , and SUBSTITUTE: "when this meeting is adjourned to adjourn i t li SO THAT THE SENTENCE READS: "Mr. Ylorey indicated to the Board that Dan Cook asked that fX� ##X�X #XX llyf when this meeting Is adjourned to adjourn it to 4s10 Pays, on October 6th for further discussion of this matter at which time he would be available." OMISSION: After the motion to adjourn the meeting failed, Mr. Grumer asked for an Executive Session on Union negotiations. ADDS "Mr. Grumer asked that the Board meet in Executive Session before the next meeting to consider the Union negotiations . This was agreed to." W YIEVO re drift minutes of Oct. , 1976 Regular Meeting page 3 Page 2 of Draft, continued EDA, continued OMISSIONS After the motion to adjourn failed and Mr. Grumer requested an Executive Session on Union negotia- tions , Director Christensen left the meeting rz and the record should so indicate. ADD: (before last paragraph on Draft) "Director Christensen left the meeting at approxi- mately 8s 20 P.Y. , and the Chairman declared a brief recess during which he explained about the TDPUD to the large group of high school students present. " ERRORs The meeting was not simply adjourned to the next day, which would have meant a continuation of the business on the agendas it was adjourned to the next day f or consideration of only one agenda item, and the Y-1inutes should so state. ADDS (at the end of the sentence of the last para- graph on the draft) "to consider the E.D.A. project selection." SO THAT THE SENTENCE READS s "Due to the lack of a quorum, the meeting was adjourned at 8130 P.Y. to be reconvened at 4130 PoMe on October 6th to consider the E.D.A. pr, o iect selection. I have reviewed my tapes of this meeting, which were not stopped prematurely several ties after the motion to adjourn failed as was the District' s tape of the meeting before the Chairman officially adjourned the meeting. I request these corrections to the final copy of the Minutes as drafted for the accuracy and clarity of the record of the pro- ceedings. R ectfully submitted, PAT SU TON TDPUD Director R E C E V E D TRUCKEE DONNER P.U.D. N ovembe r 17, 1976 By V IS Psi MEMO to other Directors FROM Pat Sutton re: draft of minutes of October 19, 1976 Regular Bozrd Meeting Page 1 of draft Manager' s ,Report re SPPC rate case (Docket BR-�76-87) OMISSION: after Mr. Craig' s "for the record" statement contained in second paragraph in draft under this item, I clearly asked to the record to show that I 'm in favor of accepting the settlement. and that statement should be included. ADD: (between 2nd and 3th paragraph of draft) "Director Sutton asked for the record to show that she is in favor of accepting the settle- ment that has been worked out." Lease Agreement - Wells A & B OMISSION: I clearly requested that my letter to Dan Cook re wells A & B and his reply be attached to the Yinutes of this meeting, and the .record should so indicate. ADD: "Director Sutton rea uested that her letter of September 2 to Dan Cook and his reply of September 17 be attached to the Minutes of this meeting." Quintana Water Service etc. OMISSION: I clearly requested that the June 4, 1976 letter from Dan Cook to Terry Lowell, Nevada County Director of Public works , related to this matter be attached to the Minutes of this meeting, and the record should so indicate. ADD: "Director S-utton requested that Dan Cook' s letter of June 4 to Terry Lowell which is related to Mr. Quintana' s service be attached to the Minutes of this meeting." Yemo re Cc tober 19, 1076 minutes as drafted Page 2 Page 2 of draft Miscellaneous Manager' s Report REQUEST FOR RECORD TO SHOW ADDITIONAL INFORMATION It would be helpful if the Minutes would show the reason for making this transfer from an assessment district account to the General Fund. ADD: (after first sentence under this item in draft) "The transaction is to reimburse the General Fund for the amount previously transferred to the WRSAD account in order to pay a delinquent assessment which has now been paid." Page 3 of draft �r rrrsi�� Policy Considerations re ,Political Activities_ , etc. MISSION: I cleared requested that my letter of September 16 to the IBEW Shop Steward regarding this agenda item be attached to the minutes of this meeting, and Mr. Cash' s Memo of September 3, and a letter to agencies from the Department of Justice dated August 9. 1976, and the record of the proceedings should so indicate. ADD; "Director Sutton requested that her letter of September 16 to dike Connell, IBEW Shop Steward for the District employees , be attached to the Minutes of this meeting, She also requested that the September 3 Memo from Lye ll Cash and the letter from the Department of Justice dated August 9, having to do with use of public employees in political activities for public officials , also be attached to the Minutes ." Correspondence respondence Lod This paragraph should be corrected. I asked for the "record" to show, not the "agenda." The for the record statement obviously re lq to s to the previous agenda item, not Correspon- dence Log, and the tape makes this clear. After "Yrs . Sutton asked that the X010WO record show that this item" a parenthetical notation should be made in the final copy of the Minutes for clarity, ADD: after "NIrs . Sutton asked that the y record show that this item Policy Considerations re Political Activities has been on the agenda since September 21st and refused to be discussed by the Board, etc. Memo re October 19, 1976 minutes as drafted pale 3 P a 7e 3 of_d ra f t, continued Robert Butler, etc. RED?UES T FOR VERIFICATION: The second letter from Yr. Butler regarding his problems may be October 19 instead y of October 5, The date shotild be verified so than the notation in the final copy of the minutes agrees with the date of the attachment. NRECA Ilana�rement Audit OMISSION: Part of the comment that I specifically and clearly asked to be a p°�rt of the record has been omitted. ADD: the omitted portions in last paragraph at bottom of Page 3 of draft so that the entire pare raph reads as follows: (additions underlined "Mrs. Sutton asked that the record show her comwent- on the inadequacy of the report, not �YIY�q.Y�ilYi�.rra�.�■�.YY I� �I�����.iYY���. counting pages 18-19 which apply to her• "that I think he did not truly examine the operation of the District from the-- standpoint of the manager of the District that a lot of what he has given us is text-book lifting, and that I just don' t think that he really recognized the complexity of the problems that the District, the Manager and the Board are involved in." Paze 4 of draft NREOA Audit, continued CMISSICN: The for the record staterent was not dependent on inclusion of page 1 of my comments on the consultant's political charges attached to my 3 page memo of October 18. The for the record statement should include reference to fir. Waters and Yr. Andersen' s tenure on the board during the time the problems resulting; from the long- standing stability were created and perpetuated, and a statement that I was pleased to having disturbed such long-standing stability. ADD: The comments from the tare after the list of problems resulting from long-standing stability. Memo re October 19, 1.976 minutes as drafted page 4 Page of draft l_ continued NRECA Audit, continued RECCUEST FOR PARENThETICAL NOTATION s In the statement regarding a confrontation with the r^anager, I request that the word "represented" be followed by "(sic)" to clarify that although this is the word on �w tape it was obviously misstated as the context indicates , OYISSICN: I request that the statements contained on pages 14 and 11 of my comments on the c ons ultant't s charges against me which I read into the record be included in the minutes . The point of reading them was so they would be included in the record of the proceedings as M'r, Christensen was allowed to do. OMISSION: I request that the record show that I again called the Board's attention to the August 9, 1976 letter from the Attorney General's office having to do with political aims being carried out at public expense , and my statement that Mr. Grumer should look at th.e report and the $29800 cost rlus expenses , and my belief that the District cannot pay this bill. (Information of this nature being called to the Board' s attention should certainly show on the record whether or not it specifically requested to be noted in the minutes . ) -PoThe sentence �ri the draft "errs . Sutton further commented on the ""' Management Audit report" could have included a summarization of those items I specifically commented on including my past and Present position as a public power advocate , the major charge in the report about not accepting majority decisions and the two instances of active opposition regarding the Tahoe Donner water lines acceptance and the permit to lease State land for the Donner Lake Intake , the parliamentary procedure accusation, standard practices and procedures accusation, etc. ) Approval of A .,reement with Management Consultant, etc*, ERROR: The motion clearly stated was that the President of the Board and the District Counsel be authorized to sign the agreement, etc, 00 a C+C+El >. 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NOW THEREFORE, BE IT RESOLVED by TRUCKEE- DONNER PUBLIC UTILITY DISTRICT as follows: That the employee pay provisions be increased as follows: a. An eight and two-tenths per cent (8. 20) retroactive pay increase from. June 1, 1976 through blay 31, 1977. b. An eight per cent (8. 0%) pa_y increase from June 1, 1977 through November 30 , 1978. C. A wages only discussion for the period commencing December 1, 1978 and ending November 30 , 1979. BE IT FURTHER RESOLVED that negotiations shall commence sixty (60) days prior to the expiration of the term of this agreement and will be concluded and ratified by both parties prior to the expiration of the contractual term. PASSED AND ADOPTED BY TRUCKEE-DONNER PUBLIC UTILITY DISTRICT by its Board of Directors meeting held with- in the district on the '_ day of December, 1976, by the following roll call vote: AYES: l.. A: < A i AL. / „-, ��.r �� • NOES: / , s ABSENT: TRUCE{EE—DOs,TNER PUBLIC UTILITY DISTRICT By: REX ANDERSON, President ATTEST: E Clerk - `hereof r Y >Wit->pro:m ozy0 rtar m:0 z.Z m mo N.� �Na> m to7C? L..4 > n; Zomox. 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