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HomeMy WebLinkAbout1975-11-04 Min - Board NOVEMBER 4, 1975 The regular meeting of the Board of Directors was called to order by the Chairman at 7:30 P.M. in the Conference Room of the District. ROLL CALL: Waters, present; Sutton,, present; Wilson, present; Anderson, present; Craig, present. ,...,. EMPLOYEES PRESENT: Hobens ack, Drace and Reed. OTHERS PRESENT: Joseph Joynt, Don Davis (Dart) , Douglas Penner, John Scott, Bob Sutton, Royna Craig, Mari gray Fish and Martin Griffith. MINUTES The minutes of July 23, 1975, listed on the agenda for approval had been previously approved. Director Sutton moved that the minutes of July 29th be tabled. Seconded by Director Wilson. There were no objections by the Board. Director Sutton moved that the minutes of August 5th be approved. Seconded by Director Wilson. ROLL CALL: Waters , abstain; Sutton, aye; Wilson, aye; Anderson, abstain; C j ai g, aye; SO MOVED. Director Sutton moved that the minutes of September 16, September 17, October 7th , October 9th and October 13th be tabled. Seconded by Director Wilson. ' ROLL CALL: Waters , no; Sutton, aye; Wilson, aye; Anderson, no; Craig, no; MOTION FAILED. "'- Director Anderson moved that the minutes of September 16 be approved. Seconded by Director Waters. Director Sutton asked to amend the motion to include the corrections that she submitted last week on the minutes of September 16th and which includes at least one page of information on the rate case by Martin McDonough that was not even referred to in the minutes that the Board is approving. The amendment of the motion was denied. ROLL CALL: Waters , aye* Sutton, no; Wilson, no; Anderson, aye; Craig, aye; SO MOVED. Director Sutton requested direction from the Chairman on what should be done regarding the minutes. The Chairman stated that the Corrections should come before the entire Board -and then be considered by the Board. Director Sutton stated that she had submitted corrections to the minutes of September 17th and asked the Board not to adopt those minutes without the corrections having been incorporated. Director Sutton moved that the minutes of September 17th be tabled. The motion died for lack of second. Director Waters moved that the Board adopt the minutes of September 17th. Seconded by Director Anderson. ROLL CALL: Waters, aye; Sutton, no; Wilson, no; Anderson, aye; Craig, aye; SO MOVED. BILLS FOR BOARD APPROVAL Director Waters moved that the- bills be paid as presented. Seconded by Director Wilson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye ; SO MOVED. Director Sutton requested that the record show that after paying those bills which were approved tonight the statement of general fund dated October 30, 1975, indicates that the amount needed to pay the bills listed in the balance of accounts payable is $237,349.00 which in addition to that will be payroll which was paid October 31st and other things of that nature. Director Sutton requested that the letter from Martin McDonough dated October 20th to Mr. Hobensack inquiring about the unpaid Sierra Pacific Page 1 , November 4, 1975 Power bills be attached to the minutes. She requested that Mr. Hobens ack's reply of October 24th be attached to the minutes also. And she requested that the report she presented to the Board indicating that in paying $35,000 tonight towards the bill due on August 21 st that the District owes over $200,000 to the Sierra Pacific bill for the September 19th and October 23rd billing be attached to the minutes. The Board briefly discussed the report by the Treasurer regarding -�-� Sierra Pacific Power bills. Before the discussion moved out of financial matters Director Sutton requested that a report on sick leave pay that is understandable by the Manager and all Board members be on the next agenda. The matter was placed on the agenda of November 18th. PRESENTATION OF DRAFT BUDGET Director Sutton moved that this matter be placed under new business where, in her belief, it properly belongs and i n -exchange she would like the budget status report to be presented close to the financial information. Director Sutton then stated that she was of the belief that it was within the realm of the Chairman to move that item to new business. The Chairman then stated that the matter will be taken up under new business. PROPOSAL FOR A FIVE YEAR ELECTRIC CAPITAL EXPENDITURE STUDY - R.W. BECK Director Waters moved that the Board table the proposal for a 5 year electric capital expenditure study by R.W. Beck. The motion died for lack of second. Paul Hobensack presented his views to the Board regarding his prepara- tion of a 5 year capital improvement study for the distribution system on the lines sufficient enough for the rate study instead of R.W. Beck. He indicated it would save the District money although his- study probably would not be as detailed as *that of R.W. Beck. Director Sutton moved that the matter of consideration of the proposal for a 5 year electric capital expenditure study by R.W. Beck be tabled. The motion died for lack of second. Following discussion Director Anderson moved that the Manager present the Board with a 5 year projection on the electric capital improvements for rate making purposes. Seconded by Director Wilson. ROLL CALL: - Waters , aye; Sutton,, abstain; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. The Manager indicated that he would have the projection in less than 90 days. The Board agreed that by the action taken it does not mean that the Board would not consider an electric distribution system study by R.W. Beck at some future time. CABLE TV POWER CONNECTION ADDENDUM Attorney Joynt indicated that he would have a written report to the Board by the next regular meeting. The matter was tabled to November 18th. 3 The Chairman inquired about the status of the Tom's TV Contract. Paul Hobensack indicated he was of the impression Mr. Kirby would be at the meeting later. It was decided that the matter would be postponed until Mr. Kirby arrived. ELECTRIC RULE FOR CONNECTION CHARGE Attorney Joynt also indicated that he would have a written report to the Board by the next regular meeting. The matter was tabled to November 18t h. Page 2, November 4, 1975 LIENS ON UNPAID ACCOUNTS Joe Joynt indicated that his letter and sample resolution to the Board explained the procedure of liens on unpaid accounts. The matter was tabled until the first meeting in May, 1976. OVERHEAD CHARGES Manager Hobensack indicated that he had gone through the Contract with Dart and could find no provision stating the District could charge overhead for District consultants. Following Board discussion it was decided that the matter would be continued until Mr. Cook' s arrival to the meeting. WATER SOURCE CONTINGENCY PLAN The matter was continued until Mr. Cook's arrival to the meeting. WATER SERVICE TO 7-11 STORE COMPLEX This matter was continued until Mr. Cook's arrival to the meeting.- ELECTRIC SERVICE TO TRAILER PARKS Following a brief Board discussion the matter was tabled until the regular meeting of November 18th at which time the Board would receive a report on the matter from Joe Joynt. BUDGET STATUS REPORT Director Sutton requested that the budget status report be tabled until the meeting of November 18th as she had not had time to review the same. MISCELLANEOUS Director Sutton requested that the letters from Arthur Young directed to the Board on October 9th and.the letter directed to her regarding the matter in the audit report dated October 24th become attached to the minutes of this meeting and the audit report also to be attached. She also requested that the letter from the State Lands Commission dated October 24th granting the 180 day extension of time to become part of the minutes and also the report from Mr. Cook to the State Lands Commission on the negotiations with Dart on ground water sources to become a part of the minute record. Director Sutton moved that the aforementioned documents be attached to the minutes of this meeting. Seconded by Director Wilson. ROLL CALL: Waters , no; Sutton, aye; Wilson, aye ; Anderson, no; Craig, aye; SO MOVED. Director Sutton inquired about the standby- charges for water and electric. She indicated that the tax bill for a vacant lot she owns did not have standby charges included on it. She stated that it was her belief that the tax area code was left out of the cards of the District. The matter was tabled until Dan Cook' s arrival to the meeting. Director Sutton asked which employee had been assigned to take water samples in the absence of Mr. Krajewski . Paul Hobensack stated- that Larry Drace was taking the samples when Mr: Krajewski was with the District and is still doing so. Director Sutton indicated that the District had received a letter from the University of California indicating that they were not interested in the 138 acre parcel and a letter from Sierra College indicating they- were interested. The Chairman indicated he would bring up the matter under the topic of correspondence. Page 3, November 4, 1975 PRESENTATION OF DRAFT BUDGET This matter was tabled until November 18th. CORRESPONDENCE The Chairman indicated that the District had received correspondence from Sierra College indicating their interest in the 138 acre parcel . -� The Chairman- indicated- that he would like to meet with the person involved from Sierra College. The meeting date .was set .for 7:30 P.M. on December 16, 1975. The Chai rman indicated he would contact Mr. Angove and determine his availability. The matter was placed on the agenda tentatively for December 16th. MISCELLANEOUS NEW BUSINESS Director Sutton requested that an item be placed on the November 18th agenda: that the Board consider the transfer of funds that Arthur Young informed the District could be shifted around in order to adjust some of the deficiencies in some of the trust accounts , e.9". Tahoe Donner water trust accounts and some others. The matter was placed on the agenda for November 18th. Director Sutton indicated that the District received a site plan notice from Nevada County Planning Commission regarding some commercial property downtown. Director Sutton requested that this matter be referred to Mr. Cook. The matter was continued until Mr. Cook arrived at the meeting. MISCELLANEOUS OLD BUSINESS The Board briefly discussed the Agreement drawn up by Bob Reark between Universal Computer Applications and TDPUD. The Manager requested that Joe Joynt review the Agreement and contact Mr. Reark. MISCELLANEOUS CORRESPONDENCE The Chairman indicated the Board had received a letter from Senator Omar Rains, Chairman of the subcommittee on Political Reform regarding school and Special District candidates running at-large br by District. Director Wilson moved that Joe Joynt write a letter to Senator Rains in response to his letter stating that the District favors continuation of candidates running within the District as a whole or at-large. Seconded by Director Sutton. ROLL CALL: Waters , abstain, Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye; SO MOVED. DISTRICT COUNSEL REPORT Southern Pacific Transportation Claim: Joe Joynt indicated that he had written a letter to Southern Pacific as directed by the Board at the last meeting. Director Sutton stated that the Board should take note that the Adams claim in small claims court was denied. Attorney Joynt brought up the matter of Mr. Nungester who wants ---� electricity in Ponderosa Palisades Unit #4. The Manager expressed his belief that the District has a responsibility to supply Mr. Nungester with service and that the line should be installed now and hassle with Mr. Beavers later. The Board instructed the Manager and Joe Joynt to report to the Board at the next meeting. Director Sutton requested a copy of the contract and correspondence pertaining to this matter. MANAGER'S REPORT Tahoe Donner Substation: Mr. Hobensack indicated that as of November 4th Page 4, November 4, 1975 there remains about 2 days of work to be done on the Tahoe Donner substation. The Chairman expressed his concern over a fence around the Tahoe Donner substation. Following Board discussion Director Waters moved that the District install an 8' steel fence if the estimate is less than $3,000. Seconded by Director Anderson. ROLL CALL: Waters , aye; Sutton, aye; Wilson, aye; Anderson, aye ; Craig, ,.._. aye; SO MOVED. The Chairman indicated that if the estimate exceeded $3,000 the Manager would call him and something would be worked out. The Manager explained to the Board the letter he had written to La Mai da Corporation regarding an estimate on providing electric and water service to an 800 unit motel , 2 restaurants and a truck stop. The letter indicated that the La Mai da Corporation must meet with the Board to confirm the estimate. Paul Hobensack indicated to the Board that the TTSA Electric Distribu- tion Line has been completed. Ken Merriman has been contacted and requested to come down and make a final inspection on the line. The meeting was adjourned at 10:20 P.M. to Executive Session to discuss the Hilltop Lodge Property. Following an Executive Session the meeting reconvened to regular session at 10:40 P.M. The Board unanimously agreed that all items that were not covered on the Agenda which had to wait for Mr. Cook be tabled. The Chairman called a Special Meeting on Tuesday, November 11 th, at p"p' 7:30 P.M. to take care of those agenda items involving Dan Cook that had not been taken care of at this meeting. The Board directed Mr. Joynt to pursue the Hilltop matter with another demand letter to the Kents setting forth the District's minimum requirements. It was moved by Director Waters and seconded by Director Wilson that the meeting adjourn. All aye by voice vote. The regular meeting of the Board of Directors was adjourned by the Chairman at 10:45 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By John Craig, President of the Board Jane Reed, Secretary Page 5. November 4. 1975 !I