HomeMy WebLinkAbout1975-11-18 Min - Board c JC
NOVEMBER 18, 1975
The regular meeting of the Board of Directors was called to order by
the Chairman at 7:35 P.M. in the Conference Room of the District.
ROLL CALL: Waters, present; Sutton, present; Wilson, absent at roll call
but arrived at 7:40 P.M. ; Anderson, present; Craig, present.
,.... EMPLOYEES PRESENT: Hobensack, Reed, Drace and Grow.
OTHERS PRESENT: Joseph Joynt, Dan Cook, Don Strand (Dart) , Larry Brinkley,
Bob Christensen, Barbara Grow, Mari gray Fish and Nancy Wilkins.
MINUTES
Director Sutton moved that the minutes of September 16, 1975, be corrected
as submitted. Motion died for lack of second.
Director Waters moved that the minutes of September 16, September 17,
October 7, October 9 and October 13 be tabled. Seconded by Director Anderson.
ROLL CALL: Waters, aye; Sutton, no* Wilson, aye; Anderson, aye; Craig, aye ;
SO MOVED.
Director Sutton moved to approve the minutes of July 29th. Seconded
by Director Anderson.
ROLL CALL: Waters , abstain, Sutton, aye ; Wilson, aye; Anderson, aye; Craig,
aye; SO MOVED.
Director Sutton requested that the memorandum which she submitted to
the Directors dated November 18th be attached -to the minutes of this meeting.
BILLS FOR BOARD APPROVAL
The Manager indicated he had received a check from Dart Resorts in the
amount of $10,776.28. He indicated the check covers the $5,265.89 for
Board approval that night and billings received from Dan Cook through
July and that the check does not include overhead.
Director Wilson moved that the bills be approved. Seconded by Director
Anderson.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye;
SO MOVED.
WEST RIVER STREET ASSESSMENT DISTRICT STATUS REPORT
Dan Cook explained to the Board the spread sheet of the summary of
accounts on the WRSAD. The contractor is owed $14,264.37 at this time and
Dan Cook stated he was prepared to certify to this amount.
Following Board discussion of the Summary of Accounts Director Waters
moved that Byars Construction Co. be paid the final payment of $14,264.37.
Seconded by Director Wilson.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye;
SO MOVED.
Director Waters moved that the District pay Sturgis , Den=Dul k, Douglass
and Anderson $547.47 in final payment. Seconded by Director Sutton.
�-- ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye ; Anderson, aye; Craig, aye;
SO MOVED.
Director Waters moved that Cook Associates be paid $2668.66 in final
payment. Seconded by Director Anderson.
ROLL CALL: Waters, aye; Sutton, aye; Wilson, aye; Anderson, aye; Craig, aye;
SO MOVED.
Dan Cook stated that the Notice of Completion of the WRSAD had been filed.
The $10,336.08 less the double payment by Cal Gas of $390 can be disposed of
and transferred into the District's general fund. Director Sutton asked
Page 1 , November 18, 1975
Yy
about possible uses of this money and necessary Board action. The matter
was put on the agenda for January 6, 1975.
AIRPORT WELL AGREEMENT
Dan Cook expressed his approval with the revised proposed Airport
Agreement received from Martin McDonough (revision date 11/17/75). Director
Sutton expressed her discontentment with several provisions of the -..
Agreement. Dan Cook commented at length on her di scontentments.
Following Board discussion Director Waters moved to approve the
Airport Well Agreement and have it placed in final form for ratification
by this Board subject to the final form being prepared and ratifying the
Companion Agreement between the District and Dart. Seconded by Director
Wilson.
ROLL CALL: Waters , aye; Sutton, abstain; Wilson, aye; Anderson, aye; Craig,
aye; SO MOVED.
WATER SERVICE TO 7-11 STORE COMPLEX
Dan Cook indicated to the Board that he has done some additional
checking on the water service to 7-11 complex but asked to defer the matter
until the next regular meeting on December 2nd at which time he could give
a meaningful report to the Board.
MISCELLANEOUS
Director Wilson inquired if Dan Cook had prepared a 5 year capital
improvements for the water system for Arthur Young & Company for rate study
purposes. Dan Cook indicated that he was in the process of preparing a
report to Arthur Young and expected to complete the report next week.
Don Strand from Dart requested that "acceptance of the Tahoe Donner
water system" be placed on the December 2nd agenda.
PRESENTATION OF DRAFT BUDGET
Paul Hobensack and Director Waters indicated that the budget committee
had been working on the draft budget but were not prepared to present it
to the Board. The matter was continued to December 2nd.
Director Wilson stated that the budget should include the hiring of
an employee to replace Ken Krajewski and for the Tahoe Donner water system
which would require some Board action. The matter of a job description
for a management employee was placed on the agenda for December 2nd. The
Board asked that the Manager submit a recommendation and job description
for a Superintendent of the District.
The Chairman stated that the financial position of the District is
steadily deteriorating and that something should be done about it soon
especially since .the rate study would not likely be completed in the very
near future. Therefore, a special meeting in executive personnel session
was scheduled for Monday, November 24, 1975.
Director Wilson asked if it would be possible for the Board to direct
that the fuel charge that is collected be -the most current one charged by
Sierra Pacific Power Co. Director Wilson moved that the District bill the ---
most current fuel charge effective December 1 . 1975. Seconded by Director
Waters.
ROLL CALL: Waters , aye; Sutton, no; Wilson, aye; Anderson, aye; Craig ,
aye; SO MOVED.
DISTRICT COUNSEL REPORT
Blue Cross employee Insurance Resolution Joe Joynt proposed a
Resolution entitled "Amending Title 20 of the 1975 Union Contract Contained
in Resolution No. 7520, Pertaining to the Group Insurance Program.' " The
Manager indicated to the Board that Blue Cross was not in effect at that
Page 2, November 18, 1975
time. The payment for the premium for CAE-INA was approved for payment by
the Board so the employees are covered by INA insurance for the month of
November. Paul Hobensack indicated that he had told the employees that
they were not covered by Blue Cross but rather INA. Director Anderson asked
what probl6ms would be caused by reinstituting Blue Cross as of November 1 ,
to either Blue Cross or the employees , and to INA.
�., Director Sutton stated that the Blue Cross plan does not provide for
life insurance coverage for the employees and asked if the employees
were aware of this fact.
Director Sutton moved that the starting date for the Blue Cross
coverage be December.-l st provided that the employees are willing to forego
a life insurance policy coverage that was available under the other plan.
The motion died for lack of second.
Director Anderson moved that Blue Cross become effective November 1 .
The motion died for lack of second.
Manager Hobensack recommended that the District pay the Blue Cross
from November 1st, try and cancel INA and if not possible pay double
coverage for insurance.
Following a lengthy discussion regarding which insurance policy
currently covers the District employees, when Blue Cross should become
effective, whether the employees have a life insurance policy with Blue
Cross and how Blue Cross became effective in the absence of a signed contract
executed by the Presi dent. of the Board, Director Sutton moved that the matter
be tabled to December 2nd and that further information be obtained from
Mr. Stral l a and the Union insurance consultant, Blue Cross and the employees.
Seconded by Director Wilson.
ROLL CALL: Waters, abstain; Sutton, aye; Wilson, aye; Anderson, no;
Craig, aye; SO MOVED.
UNIVERSAL COMPUTER APPLICATIONS - TDPUD AGREEMENT
Director Wilson indicated he had contacted Bob Reark after he had
received the final form cf 'the contract between Universal Computer Applica-
tions and TDPUD. Reark expressed sati sf;icti on with the billing machine
the District is purchasing.
The Board discussed the Contract and it was agreed that the District
would request that the cover letter become incorporated into the Contract.
Di rector.Anderson moved that the Agreement .between TDPUD and Universal
Computer Applications be accepted and that the letter from R. J. Hansen and
Associates dated November 11 , 1975, become a part of that Agreement. Seconded
by Director Wilson.
ROLL CALL: Waters , aye; Sutton, no; Wilson, aye; Anderson, aye; Craig,
aye; SO MOVED.
It was agreed that the motion included execution of the Agreement
by the President.
Director Sutton asked that the record show that "I voted ' no' because
of my uncertainty about the District's financial condition."
Joe Joynt suggested that he retype page 4 of the Contract and add a
paragraph that the November l l th letter is incorporated into the Agreement.
It was agreed that Joe Joynt would retype the Agreement inserting that
paragraph and the President would sign the same.
CANDIDATES, 1975 ELECTION
Attorney Joynt indicated he had prepared a resolution related to the
new directors' election which could be acted upon either that night or at
the meeting of December 2nd. It was decided that the blanks in the resolu-
tion would be completed by Mr. Joynt and it would be passed on December 2nd.
Page 3, November 18, 1975
The Board decided that Paul Hobensack would take care of the matter
of the newly elected directors' oaths following the passage of the
Resolution.
CONSIDERATION OF TRANSFER OF TRUST ACCOUNT FUNDS
Following a brief discussion of the transfer of trust account funds ..-..
the matter was tabled until the meeting of December 15th.
MISCELLANEOUS
Director Waters informed the Board that the Truckee Sanitary District
is vitally interested in using the area to the west of the TDPUD offices
for the storage of some of their equipment during the winter months. The
Board expressed interest and instructed Director Waters to pass that
interest along to Jack Marquette and requested Mr. Hobensack to contact
Mr. Marquette and ask that he communicate with the Board in writing and
set forth the needs of the Sanitary District.
Director Sutton proposed "that a different arrangement on payment of
directors so that the amount the director is paid does not exceed $100 per
month, which it now is , but that it be based on the number of meetings
attended during the month. "
Director Sutton moved that the payment to the Directors be based on
the number of meetings that are held during the month and that they get paid
for the meetings they attend not exceeding $100 per month. The motion died
for lack of second.
Director Sutton moved that the Board put on the agenda for the next
meeting a resolution which will change the fees that the directors are
paid by making the total $100 a month dependent on the ..number of meetings --
that the Director attends plus the provision we already have which is a
proportion of the meetings. The motion died for lack of second.
Following discussion the matter was tabled indefinitely.
It was agreed that the agenda items not discussed would be tabled until
the next regular meeting of December 2nd.
MISCELLANEOUS
The Manager indicated that Ken Martin Construction had not paid the
District for i nstal 1 ation of electric service at the -Medical Building as
agreed but now has requested service be provided before payment. Ken
Martin has requested that the District provide service and place a claim
against the escrow. Following discussion Director Wilson moved that
Ken Martin Construction pay 100/ to the District before they receive power
and including water service. Seconded by Director Anderson.
ROLL CALL: Waters, aye; Sutton , aye; Wilson, aye ; Anderson, aye; Craig,
aye; SO MOVED.
Paul Hobensack reported to the Board on the costs of building the
power line to Mr. Nungester's property in Ponderosa Palisades Unit #4.
It was moved by Director Wilson and seconded by Director Anderson ---"
that the meeting adjourn. Al 1 aye by voi ce vote.
The regular meeting of the Board of Directors of the Truckee Donner
Public Utility District was adjourned by the President at 11 :35 P.M.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By
JOHN CRAIG, President of the Board
Jane Reed, Secretary
Page 4, November 18, 1975
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re: J,jly 20 I-,"eeting v#ith REA Rerrecentative
rise 3 1
TI!*r, Coulorbe said that ordinf_�rilyr the pure==se of office
eouirment and trucks are not r?r.t of loon fends on the bpsis
that the system should be able to overate out of its revenues
to rrovide these thin-7s . He indicated th-nttransmis�;-Lon lines ,
substatir-r_s , distribution lines , hardware , office srace , etc . ,
can be financed thrnua rh PEA loans . The l encrth of rn REA1oar_
is 9 vear's . Since the TDPi D sets its Own rates without havinxI_'
to oTo through the PLC , the District' s needs a_re �I ifferent t�,an
co!IT?era tives .
Coul.or. said trot _if the D _str ct "a_?'Itc' to borrow
f,ands frcm REA , its Orer�tirF- Renorts muc t reflect the true
rictir-e of the finq.r_ces . He raid �)e will make arranre-
-f^er.ts for the RLA Field A cc ,}nt?nt to assist the D*_,stri.ct as
soon as rosible , He sa _d that r,rorer rerortc coi?I d re-establish
the District' s roe ition ,eith the REA so thrt it rYi�--ht be possible
for the Di c-tri ct to obtr.i.n the a dv=.nce of th.e�rer"a.irlir� .°��5, OGO,
The Chairman directed the P.-anap:er to e^tablish as soon as
possible vjhether or not -the District ha-s been f_ilin� the
exLen e reports �Ali.th 'PEA which shove the District' S. current status.
S ubm E tte d by
9,f✓
FatC, :atton
r+•R.
cones to:
Far)l h obensa ck
Joserh Jovnt
r.cDrnoir�Yh
K en TerY'3_r.,P—n
Dan Cook
n rthur "ounp- P- C o rany
Ja_7es Coulornbe
WEST RIVER STREET ASSESSMENT DISTRICT
STATUS REPORT
November 13, 1975
Transactions Since October 3, 1975:
WRSAD funds balance $ 23 9262.50
Cal Gas - 2nd partial payment on Bond #5 390.46
WRSAD funds balance - November 3, 1975 $ 239652.96
Interest Received to Date:
1-1-75 to 2-10-75 $ 645.96
2-11-75 to 3-26-75 395.56
3-26-75 to 4-1-75 86.28
4-1-75 to 6-26-75 1236.68
6-26-75 to 7-1-75 67.18
7-1-75 to 7-26-75 189.98 $29621 .64
Payments Received to Date:
Cal Gas - partial payments on
Bond #5 780.92
John Quintana - his share to extend
the West River Street line towards
his property 75288.19
Dart Resorts - costs incurred to
increase line from 8" to 12" 16,812.00 $24 9881 .11
Approved Payments to date:
H.M. Byars Construction Co.
Periodic pay estimates #1 and #2 82 9689.29
Carlisle Graphics 1 9067.73
Cook Associates 89937.84
Sierra Sun Bonanza 117.00
Sturgi s , Den-Du 1 k 3 9 290.83
Truckee Sanitary District 9 9156.00 1055258.69
Transactions to date:
Ori gi nal funds recei ved $1019408.90
Interest Received to date 29621 .64
Payments Received to date 249881 .11
Approved Payments to date (105,258.69)
$23,652.96
Still to be paid by Dart for the oversizing of the east extension of the
West River Street fire line. Don Strand said that we would have their
check next week.
3,885.00
Bills for Board Approval :
..-� H.M. Byars Construction Company
10/ Contract Retention
*Dan Cook will furnish amount to be approved.
i
i
STATEMENT OF GENERAL FUND
November 13, 1975
Bank Balance - Oc+ober 30, 1975 $459507.84
Truckee Electric Revenue 539768.29
Truckee Water Revenue 49380.31
Donner Lake - Electric Revenue 7 9899.31
�r
Miscellaneous Billings Revenue 1 ,312.17 $1125867.92
Allowances 208. 10
Approved Billings 37 9136.38
Bank of America - Federal Income Tax Deposit 19575.90
Department of Benefit Payments - SDI & State Income
Tax Deposits 1 ,339.38
Douglas Lumber - Note Reduction 55.00 $40,314.76)
PAYROLL
10/31/75 O.T. D.T. Stance Gross Net
Hobensack 985.50 766.17
Straub 23- 70 79.00 118.50 979.60 741 .77
Lopez 35.55 31 .60 79.00 904.55 690.72
Silva 62.31 878.31 714.38
Reynolds 65.18 823.58 676.55
Drace 135.98 27.88 34.85 812.07 548.90
Grow 53.33 811 .73 669. 70
Kinzie 70.00 629.68 469.81
Chapman 125.46 597.78 445.80
Connell 587.52 405.92
Barry 567.36 448.84
Sickle 36.75 372.75 283.08
..�.. Reed 23.63 359.63 259.16
Jansen 166.25 136.16
Kent 112.00 102.83
Sweet 95.00 81.99 ($79441 .78)
631 .89 138.48 232.35 9 9683.31 7,441 .78
Bank Balance $65,1 l l .38
Bi 11 s for Board Approval
George Cattan - Pension Pgyment, November 258.75
Directors - Board meeting attendance 500.00
Ace Hardware - Toilet wire and tank ball 2.85
Addressograph Multigraph - Service agreement payments on
addressograph equipment 96.00
Alpha Hardware - colored rags 23.85
Armanko - office supplies 142.15
*Arthur Young - See Comments 29151 .00
Atlantic Richfield - gasoline, heat _oil 685.30
Bank of America - 12/1 Truck loan payment 474.02
tR.W. Beck- See Comments 59025.32
California Association of Employers - Health Plan premium 890.10
Cal Western Lite - Pension plan payment, October 499.08
Camellia Valley Supply - Tapping saddle 11 .87
*Cook Associates - See Comments 5 9265.89
Crown Life Insurance - life insurance, October 106.02
Donner Truckee Plumbing - service charge 1 .50
General Electric - Trouble shot & fix regulators 527.05
Inner-Ti to - Meter rings 53.82
IVC Printing - office supplies 146.78
Joseph Joynt - services rendered 29658.70
Mandeville, Inc. - dump truck rental 66.50
McDonough - Services rendered - FPC rate case 568.62
O'Hair & Co. • --f 104 �' � 297.80
Otburn s Garage ve��ce re 262.32 Pacific Telephone Co. - August phone charges 349.48
Pobl i c Employees Retirement System - Administrative costs ,
j Social Security 28.28
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65.50
Ruralite - August billing for safety training
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