HomeMy WebLinkAbout1977-01-04 Min - Board JANUARY 4, 1977
The regular meeting of the Board of Directors was called to order by
the Chairman at 7:00 P.M. The meeting was adjourned into executive
session at this time and reconvened to regular session at 7:35 P.M.
ROLL CALL: Waters, present; Sutton, present; Craig, present; Christensen,
present; Anderson, present;
EMPLOYEES PRESENT: Morey and Reed.
OTHERS PRESENT: See attached list of audience attendance.
Dan Cook appeared before the Board and informed them of a cross
connection between the District's water system and a small spring that
exists on highway 267 past the Truckee River. He recommended that the
condition be rectified at once by separating the two systems. It was
agreed by the Board that this action would be taken as soon as possible.
MINUTES
Director Sutton moved that the minutes be tabled to the end of the
meeting. Seconded by Director Craiq. MAJORITY NO BY VOICE VOTE. MOTION
FAILED.
Director Christensen moved that the minutes of October 21 , October 28
and November 2, 1976, be accepted as written. Seconded by Director Waters.
Director Sutton moved to amend the motion to include certain cor-
rections to the minutes of October 21 and November 2. Seconded by Director
Craig.
ROLL CALL: Waters, no; Sutton, aye-, Craig, aye; Christensen, no; Anderson,
np; MOTION FAILED.
ROLL CALL for motion to adopt minutes as written: Waters , aye; Sutton, no;
Craig, no; Christensen, aye; Anderson, aye- SO ORDERED.
Mrs. Sutton asked that her corrections to minutes approved as written
be attached to the minutes of this meeting.
BILLS FOR BOARD APPROVAL
Director Christensen moved that the bills be paid. Seconded by Director
Waters.
ROLL CALL: Waters, aye; Sutton, aye; Craig, aye; Christensen, aye; Anderson,
aye; SO ORDERED.
MARTIN MCDONOUGH
(a) Sierra Pacific Power Co. Agreement: Mr. McDonough reported regard-
ing the present, most recent rate proceeding against the District. He
indicated that the FPC had not yet approved the agreement possibly because
of some concern over the fuel clause which was attached to the agreement.
Sierra Pacific has since substituted a new fuel clause for the agreement.
There now appears to be some dissatisfaction with the new fuel clause by
other parties to the agreement. Negotiations are proceeding.
(b) PG&E Negotiations Mr. McDonough reported that District Counsel
... in this matter has been unable to obtain assurances from PG&E with respect
to delivery of power. Attempts at obtaining this information are being
made. Mr. McDonough also stated that there is a negotaation with Sierra
Pacific Power Co. over a conjunctive billing for TDPUD. Mr. Merriman with
R.W. Beck is conducting those discussions.
(c) Rate Cases : Mr. McDonough indicated that the only issue left
in the rate case is whether Mount Wheeler Power should be placed on the
regular rate schedule as is TDPUD and Fallon or whether it should receive
a different and lower rate.
(d) Sierra Pacific Power Co. Donner Lake Purchase: McDonough stated
that REA had approved an amendment to the District's purchase agreement with
Page 1 , January 4, 1977
Sierra Pacific which would change our obligation -from one limited to the
revenues of the Donner Lake system to one Tupported by all of the general
obligations of the District. However, REA approved with the condition that
they obtain a lien on all of the District's -revenues. McDonough proposes
to have District-Bond Counsel draw up an amendatory agreement which will
satisfy REA' s requirements.
(e) State of California vs. TDPUD_& Dart: Mr. McDonough reported to ,
the Board that this matter is still in limbo. He indicated he would contact
the Attorney General 's office and request that he be kept informed of
this matter should anything develop.
Mr. McDonough briefly commented on the Water Rights public hearings
in January.
Mr. McDonough indicated that either the insurance company or himself
would be filing a responsive pleading to the cross-complaint of Dart in
the matter of the Dart claim against the District.
HILLTOP LODGE - FREDERICK KOHLER
The deed restrictions on the Hilltop property regarding recreational
discounts -was discussed. It was agreed that no action would be taken
regarding these-restrictions at this time unless a conflict arose. It
was also agreed that a public hearing might be held if necessary in the
future regarding the deed restrictions on the porperty.
CHANGE OF MEETING DATE
Director Sutton moved that this matter be tabled to the second meeting
in March. MOTION FAILED FOR LACK OF SECOND.
Director. Craig moved that the meeting be changed to Monday at 6:30 P.M.
MOTION FAILED FOR LACK OF SECOND.
No action was taken on this matter.
WEST RIVER STREET LINE EXTENSION
Director Waters moved that the District pay the County the sum of
$4,158.96 for credit towards the West River Street Assessment District
assessments. - Seconded by Director Christensen.
ROLL CALL: Waters , aye; Sutton, no; Craig, aye; Christensen, aye;
Anderson, aye; SO ORDERED.
Mrs. Sutton asked that the record show her 'no' vote was "because I
do not understand the transaction fully and I object to receiving this
information tonight. "
MISCELLANEOUS OLD BUSINESS
Mrs. Sutton inquired of the EDA Grant Rejection of Application B. She
asked that the record show "that that particular project application was
not funded for B which included the District water meter program. "
Mrs. Sutton also commented- on the effect of possible drought on the
District water supply. Director Anderson indicated that the question had ..�,
been raised at an earlier date in the presence of Dr. John Sharp, District
hydrologist. , Dr. Sharp explained at that time that because of the kind
of ground material that the water is housed in and flows through, it would
be 15 - 20 years before 1 as tyear's drought will be felt."
MISCELLANEOUS NEW BUSINESS
Director Christensen moved that Resolution 7701 , "Removing Restrictions
Page 2, January 4, 1977
on the Restricted Funds Account and the Related Customer Advances for
Construction," be adopted. Seconded by Director Waters.
ROLL CALL: Waters, aye; Sutton, absent; Craig, aye; Christensen, aye;
Anderson, aye; SO ORDERED.
Mrs. Sutton read into the -recorda memorandum addressed to Daven
Morey, Interim Manager, dated January 4, 1977, regarding preparation of
the minutes.
Director Christensen asked that the record show, "I most certainly
do object to it being entered into the minutes. In the first place,
it sounds -to me like Mrs. Sutton is again trying to . . . . herself into the
management of the District and interfering with the employees. And,
secondly, she seems to be of the opinion that she is the only one
that is continually trying to screw them up. "
Director Waters requested that a copy of the memorandum be forwarded
to the I BEW Union.
Mrs. Sutton inquired of Mr. Hobens ack's return to Truckee. The
Chairman indicated he would be back next week.
DISTRICT COUNSEL REPORT
Westinghouse Transformer Revised: Mr. Grumer discussed with the
Board his letter dated January 4, 1977, regarding this matter. A copy of
this letter is attached to these minutes.
Ordinance - Fuel Charge Rate: This matter was tabled to the
meeting of January 18, 1977.
R.W. Beck Agreement: This matter was tabled to the January 48 meeting.
Old Records: This matter was tabled to the January 18 meeting.
a
Recall Election: Mr. Grumer reported on the attempted recall of
Mrs. Sutton. He indicated the petitions had been rejected by the County Clerk
for a technical reason.
MANAGER'S REPORT E ORT
Interim Manager, Daven Morey, reported on the progress of the prepara-
tion of the preliminary budget.
Mr. Morey reported regarding the deeds which Dart requested be recorded j
at the meeting of December 21 , 1976. He indicated that the deeds had not
yet been accepted by the District. The matter was tabled to the January 18
meeting for further consideration.
Director Craig moved that the Board accept the Acting Manager's resigna-
tion with regret and that the Board appreciates the work that you have done
while you werehere. Thank you for helping the District out in our time of
need. Seconded byDirector Sutton. ALL AYE BY VOICE VOTE. SO ORDERED.
Director Waters moved that the meeting adjourn.
The Chairman adjourned the meeting at 10:45 P.M.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By:
M. Rex An r n, resident dent of e the Board
G
Jane 0. Reed, Secretary
Page 3, January 4, 1977
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - December 30, 1976
Bank Balance - December 17, 1976 $562004.16
Truckee Electric Revenue 52 9207.72
Truckee Water Revenue 22580.87
Donner Lake Electric Revenue 10,453.80
Tahoe Donner Water Revenue 29036.80
Miscellaneous Billings Revenue 2 2035.12
Miscellaneous Revenue 99540.99 $134,859.46
Approved Billings $559633.12
Bank of America - Federal Tax Deposit 19821 .95
Truck Loan Payment 474.02
George Cattan - Pension plan payment 258.75
Directors 500.00
Deborah Dunham - refund of credit balance 2.41
Tahoe National Bank - Computer Loan Payment 356.44 ($593,046.69)
PAYROLL
12/31/76
Barry 635.52 490.65
Chapman 600.96 476.90
Connell 689.28 505.35
Drace 118.76 60.32 37.70 940.62 657.27
Grow 969.60 771 .57
Kinzie 47.33 653.09 520.46
Lopez 820.80 634.00
Painter 160.00 131 .52
Pomponio 481 .92 359.30
Reed 23.67 507.59 355.58
Reynolds 25.65 68.40 213.75 1 9128.60 871 .43
Rose 585.60 397.09
Ru l l y 74.16 667.44 448.27
Silva 27.60 46.00 956.80 754.41
Straub 820.80 634.47
Wiser 21 .00 357.00 313.44 ($8321 .71 )
338.17 128.72 297.45 10 9975.62 8,321 .71
Bank Balance - December 30, 1976 $67 2491 .06
Bills for Board Approval :
Ace Hardware - Miscellaneous hardware 65.30
Aetna Life Life insurance premiums 40.38
Alpha Hardware Fence posts, spray paint, wire brush 68.19
Armanko Office supplies 6.36
R.W. Beck & Assoc. See Comments 43,258.73
Roger Bonnett, MAI Land appraisal 250.00
Blue Cross Health plan premiums , 1/77 19206.72
Camellia valley Supply Full circle repair clamp, meter
bottom plate 167.37
Crown Life Insurance Long term disability 12/76,1/77 535.25
Cooly Associates See Comments 79686.11
Cranmer Engineering Water analysis 25.00
L.N. Curtis & Sons Fire hose 114.45
r•••. D & D Agencies Shipping charge 3.75
Digital Equipment Corp. Computer repairs 164.16
Donner Gate Chevron vehicle repairs 291.78
Golden State Business
Forms New printed computer checks 471 .96
IUC Printing Office supplies 105.47
Ken's Tire Center Tires, tire repairs 175.63
Maydwell & Hartzell Elastimold splice 118.42
Martin McDonough Legal services 90.11
Milmar Tractor Backhoe parts 146.83
Daven Morey Management consultant 12/16-12/31 1 ,434.78
Nevada County Assessor's
Office Assessor's maps 64.20
Osburn' s Garage Vehicle repairs: 201 .40
Pacific Telephone Telephone charges 432.37
Pitney Bowes. Postage machine, lease & maintenance
agreement 153.75
Rural i to Safety Training 95.00
Sangamo Electric meters 533.71
Sierra Pacific Power Co. November power usage 42,229.16
Siri Office Supplies Office supplies 3.98
Slater Electric Hi voltage test - Tahoe Donner
substation 340.00
Standard Oil Oil 31 .93
State Comp. Ins. Fund Additional deposit required on
policy 275.00
Sun Printing Office supplies 50.35
Taylor's Tires Tire repairs 12.00
Teichert Aggregates Fill sand, asphalt 54.35
Truckee Auto & 4 X 4 Distributor rotor 1 .59
Tr. Donner Disposal November garbage service 22.50
Tr. Tahoe Lumber Co. Miscellaneous hardware 243.17
USDA-REA Interest payment 29393.65
U.S. Leasing , Office equipment - rental 25.26
U.S. Rentals Corp. Dump truck, wacker, tamper rental 109.00
Vai 1 's Pharmach Christmas light bulbs 8.59
Wedco Stress cone termination kits,
record rolls for voltmeters 1 ,973.19
Western Hardware & Tool Wooden rules, skinning knives 25. 54
Western Nevada Supply Gas cap for pipe saw 2.28
Xerox Copy machine supplies 89.57
Yates Body Shop Backhoe repairs 199.27
Zellerbach Paper Co. Paper goods - office & warehouse 144.74 ($679142.30)
Balance of Account after payment of above 348.76
Balance of Accounts Payable:
Sierra Pacific Power Co. - balance due, November usage $35,000.00
Comments:
R.W. Beck & Associates $4,258.73
Assistance rendered in connection with securing a power supply
from PG&E and a power wheeling agreement with SPPCo. $580.82
Preparation of plans , specifications & contract documents
for reconductori ng distribution line - Feeder F - billed to
TTSA 25458.95
Services rendered in connection with a rate proceeding by
SPPCo. before the FPC 109.31
Services rendered in connection with cost-of-service
analysis and rate design 877.75
Services rendered in connection with preparation of a two-
year work plan 231 .90
Cook Associates $7,686.11
Billed to Dart 168.94
Billed to TTSA 1 9796.32
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
AUDIENCE ATTENDANCE FOR THE MEETING OF -7 7 •
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
BALANCE SHEET
01 Nz�a C�r-n
ASSETS 1975 MARGINS AND LIABILITIES 1975
Utility plant, at cost: Margins
i service
Operating margins $2e_ok�1l!l ►S�
Plant n se
Electric r Other equities
. _ ..�.�.���. ,
Water Year to date margi ns
General Q cad
i
Less accumulated depreciation 1EH tom}122 Long-term debt:
REA bondspayable
Net plant in service _( 7L4 p,� '�,
Construction in progress Qi�a bn k Note payable to Sierra Pacific
Power Company
Plant acqui si ti on adjustments T 3,0a_
Assessments t'"7,�O1
Net Utility plant 1.1 L4 C
Other
Non-utility property �.......�,5,33 �11
Restricted funds ,�'�QQ►I, 512,,..
Current Liabilities:
Current assets:
Accounts payable
Cash
Consumer deposits
Notes Receivable _ ���a0►� 31
Accrued liabilities
Accounts receivable
Accounts receivable - other 3 Total Current Liabilities
Materials and supplies a 11
Other current assets Customer advances for construction 54,E 4
Total rill qs sets
Page One
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
` For the month of and S months ended 1�����X-�, 1G'��•
r
CURRENT
R NT MONTH YEAR TO DATE
ELECTRIC _
.. WATER --TOTAL
BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL
-- �M �q
1G C. -,
N e t Revenues t �? �ti a'7 ---------
Operating r a t i n Expenses
1 '�.
9
p
Maintenance Expenses- �--
6 IC
Customer Accounts Expenses =
`�
`7 O 1 1 �� 1 ''7 �c. �
u
LJ
General and Administrative Expenses --
Depreciation --
Interest Expense
P —
Overhead Pool
2 4
Total Operating Expenses
�C'Dt�a. �.
Total Operating Margins J
Other Income and Expenses
Net Margins --
Net RevenuesL) 4-4 2,59) �q Z�)
i n Expenses Uozcog �W�4L.�5 1 '46� 1 °� 1 �1 ,�a3 �2 Q]1 ��Total Operat g p - ,— �t--'--1+-
K)G Is
Total Additions to Plant Accounts r2
ion Work i n Progress
�
Qg(0 1 22)
Construct g
Net Budget Operation --r�- —�-----
t
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
For the month of and. .; *; ;. months ended
CURRENT MONTH YEAR TO DATE
ELECTRIC WATER T TAL
BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL
Revenue
Residential Sales
Commercial Sales - + - --
Public Street Lighting9
Sales to Public Authorities d '
Fuel Charge
3 I
�o, 3 �� ���`�c� , � 51\5�3 5::�a 13 Ike
$
Miscellaneous Rents
Other Revenues
-Q-
Fees for Changing and Connecting ------JL
Interdepartmental Sales �.
I ._.........�..,..,._... �.. �.. C
�cp le
Gross Revenues
Allowances
Donated Revenues �----Sq bZ;:xjv'�_Q %)5�3 k;H
Net Revenues -
Paae Three
TRUCKEEr-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
For the month of and �,�� months ended
CURRENT MONTH YEAR TO DATE
•ELECTRIC WATER TOTAL
BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL
Operating Expenses
Purchased Power �-�. �5 l Q���-0-L �--' --- l� �" �ik-�— \�a3B 1 aff
S t a ion Expense 'a
Distribution Expense �� ' c' ` - q - -- ��• ��
Street L i h t i n
9 g
Meter .Expenses
Right of Way -- Rents
Expense
s e
Misc.sc. Distribution E pe —
Total Operating Expense1`�--w-o
r.rr 1
1
Maintenance Expenses
221,23- -lq-14,14- L� 2,,4 15 :_rQ I
Supervision
c�o� a ----� -
Structures ash - �~ •-
"1�3
Station Equipment ui ment 1 �
Distribution Equipment eae Q 1 \-� '-�- 1g
Line Transformers .g�
Street L i h t i n and d Hydrants
9 q
rr 1-4 312 3
Meters _JG)
�.�.
Distribution Plant `— ~' 54
Total Mai nter enses .►.� ..
l
Page Four
TRUCKEE-DONNER PUBLIC UTILITY D-ISTRICT
STATEMENT OF REVENUES AND EXPENSES
For the month of and � � months ended
CURRENT MONTH 'YEAR TO DATE
ELECTRIC WATER TOTAL
BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET 'ACTUAL
Customer Account'Expenses
Meter Reading
Records and Collection �'� � 3 c� � 3
U nco l l e c t i b 1 e Accounts ''�. 5 1 �
Advertising Expense 1�'� -� .. _
Total Customer Accounts Expense �p �, `�p �aa go ',,,�
�— —�
i
General and Administrative Expense
Administrative Salaries
Office Supplies and Expenses � (.0
Outside Services
Property Insurances�� _ g �, � cz� �� ��Q 4 �S►.��
Injuries and Damages � 5'1p..�.L_. �� �� ►�� �lc�.� � .. a _ �
Misc. General Expense 5 _ � • - �13 ���� ` � �� �,�
Maintenance of General Plant
Total General and
Administrative Expenses
Page Five
9 �
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF REVENUES AND EXPENSES
For the month of and C months ended Na� ,l lG�`1 •
j
CURRENT MONTH YEAR TO DATE
ELECTRIC WATER TOTAL
BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL
Other Income and Expense
Taxes --- ----Contract Work
Non-ut i l i ty O p e r a t i o n s ..L9�11
Interest Income 5-D
Depreciation ---- M--~ , .B")
Total Other Income and '
Expense `.�.._.' "'__' �1 S� Q� ��,�G I
-SPI)
1
Paye Six
I
WEST RIVER STREET ASSESSMENT DISTRICT STATUS REPORT
December 29, 1976
Transaction Since November 26, 1975
-. WRSAD Funds Balance - checking account $109057.46
Transfer to time deposit (99276.54) 780.92
Additions:
Tax Collections Received
1/13/76 $9 9461 .71
4/16/76 715.33
5/18/76 39164.89
7/12/76 125.00
11/15/76 97.74
12/28/76 427.19
Temporary transfer from General Fund 157.23
L Ine extension fee received from
Murchison Construction 53,344.95 199494.04
Disbursements :
Cal Gas - reimbursement for double payment 390.46
R.A. Landis - Bond #1 Interest 95.02
Principle and Interest 1 9213.35
Helen Olson - Bond #2 Interest 162.50
Interest 75.00
United California Bank - Bonds #3-23 Interest 8 9531 .25
Interest 32937.50
Reimburse General Fund for temporary transfer 157.23 (14 9562.31 )
WRSAD Funds Balance 59712.65
Transfers for Board Approval :
Check to Nevada County for credit towards the following assessments:
Assessment # Record Owner Amount of Credit
1 Gibhardt 1 9040.02
2 Vita Bark, Inc. 413.07
3 Vita Bark, Inc. 556.51
4 Guzman 314.21
5 Cal Gas Truckee, Inc. 215.72
6 Northrup 19619.43
7 Jacobsen .00
8 Jacobsen .00
9 Quintana .00
A Henri kson .00
B Hen ri ks on .00
$41558.96
Transfer to General Fund 1 ,185.98
Total Amount received from Murchison Construction 5,344.94
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RESOLUTION NO. 77cDj___
OF
TRUCKEE-DONN1"JR PUBLIC UTILITY DISTAD.%.ICT
REMOVING RESTRICTIONS ON THE RESTRICTED FUNDS ACCOUNT
AND THE RELATED CUSTOMER ADVANCES FOR CONSTRUCTION
WHEREAS, the District' s Certified Public Accountant,
Arthur Young and Company, has recommended that inwiediate action
be taken to remove the restrictions on various funds and make
,certain transfers with the funds obtained thereby;
WHEREAS, it is understood that the requested action is a
bookkeeping matter which removes a contractual liability without ,'
any actual transfer of monies; and
WHEREAS, it is the desire of the Board of Directors to act
in accordance with the recommendations of said Arthur Youna and
Company;
NOW, THEREFORE, BE IT RESOLVED by the TRUCKEE-DONNER
PUBLIC UTILITY DISTRICT as follows:
That the following funds collected under Resolution No.
70-06 be r----3leased to reimburse the qeneral fund since a like sum '
of funds has been utilized for construction purposes as
required in said Resolution:
Marti s Valley 1 & 2 $ 3, 543. 25
11artis Valley No. 3 11899 . 96
Mar-'Cis Valley No. 3 4 ,537 . 84
Ponderosa Palasades No. 4 5 , 463. 02
Ponderosa Palasades West 3,874 . 98
Ponderosa Palasades South 11,275. 19
Ponderosa Palasades South 5 ,574 . 71
Lakeworld - Water 11,606 . 50
I�A7F775. 45
Le I
That the foregoing sums, together with the sum of $3,000 .58
% ment and the sum of
received from the High Service e sett-
-'-le
$14, 408 .69 received from the sale of surplus land be applied for
the benefit of the following General Ledger accounts :
Tahoe Donner $42 , 568 . 59
Sierra-Pacific Sinking Fund 22 , 616 . 13
A..
zp65, 184 . 72
Passed and adopted by the TRUCKEE-DON'NER PUBLIC UTILITY
DISTRICT, by its Board of Directors, at a meeting held within
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Law Off ices of
Steven E. Grurner
NT
the District on the 4th day of January, 1977, by the following
roll Call vote:
AYES: WATERS CRAIG CHRISTENSEN
ANDERSON ,
NOES•
s �
ABSENT: SUTTON ,
TRUCKEE--DONNER PUBLIC UTILITY
" ISTRICT
By:
14. AW ANDFM8CK,, President
ATTEST:
r r
Clerk Thereof
Ago-
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F�
Law Offices of
Steven E. Grumer