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HomeMy WebLinkAbout1977-03-01 Min - Board 1 MARCH 1 , 1977 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District Board of Directors was called to order by the Vice-President at 7:30 P.M. in the Conference Room of the District Office. ROLL CALL: Waters , absent; Sutton, present; Craig, present; Christensen, ��. absent; Anderson, absent; EMPLOYEES PRESENT: Seymour, Reed and Drace. OTHERS PRESENT: See attached list of audience attendance. CONSULTANTS PRESENT: Grumer and Cook Due to a lack of a quorum to conduct business the Manager was re- quested to administer the oath of Office to the three newly elected directors, Roberta Huber, James Maass and Karl Kuttel , elected in the Special Recall election held on February 22, 1977. Mr. Seymour, interim manager, informed the new directors that bonding requirements had been met and that they must complete a Candidates Campaign Statement. CERTIFICATION OF RECALL ELECTION Vice-President John Craig requested that the election results received from the County Clerk be attached to these minutes. Mrs. Sutton requested that these results be posted at the District office. This matter was tabled to the meeting of March 15th at which time a Resolution would be considered affirming the election results. ELECTION OF BOARD OFFICERS pow Mrs. Huber nominated John Craig for President. Director Sutton moved that the nominations be closed. Seconded by Director Huber. No vote was recorded. Mrs. Sutton moved that a unanimous ballot be cast for Mr. Craig for Chairman of the Board. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. Mr. Kuttel nominated Mr. Maass for Vice-President. Mrs. Sutton moved that a unanimous ballot be cast for James Maass for Vice-President. Seconded by Mr. Craig. ALL AYE BY VOICE VOTE. SO ORDERED. Mr. Craig nominated Pat Sutton for Treasurer. Mr. Maass moved that a' unanimous ballot be cast for Mrs. Sutton for Treasurer. Seconded by Mr. Craig. ALL AYE BY VOICE VOTE. SO ORDERED. DISCUSS FINANCING AND RECONSTRUCTION OF DEERFIELD WATER LINE WITH DAN COOK District Engineer Dan Cook discussed with the Board methods of fi nanci.ng the reconstruction of the Deerfi el.d -Water-l Tne. Mr. Cook recommended to the Board that the District file an application with Davi s- Grunsky under the. emergency procedure for the maximum amount permissible by the act as well as continue with the appraisal of District owned property for possible sale. A Special Meeting was scheduled- for Monday, March 14, 1977, at 7:00 P.M. for discussion of the Water System Analysis Report prepared by Cook Associates in October, 1976. The discussion regarding the financing and reconstruction of the Deerfield Water Line was tabled to the meeting of March 15th for possible action. Page 1 . Minutes of March 1 , 1977 DISCUSS ORDINANCE - FUEL CHARGE RATE Mr. Grumer discussed with theBoard the proposed Ordin-ance, "Establishing a Fuel Clause Adjustment." Mrs. Sutton requested for the record "that an inquiry be made to R.W. Beck regarding this matter (that the rate study be brought up to date using 10 month actual figures instead of the budgeted figures for last year) Mrs. Sutton requested for the record "that Mr. Seymour provide the Board with information for the next regular meeting which would indicate the amount of kilowatt hours that is used within the District for public street lighting for which there is no revenue in some areas of the District and for line losses based on the total for the 1976 year sos that we know how many kilowatt hours of energy over a year's time will be charged under this fuel charge adjustment .that has been proposed. " District Counsel STeven Grumer indicated that this ordinance was not establishing a fuel charge but was merely a pass-on. Director Sutton requested an opinion letter from Mr. Grumer regarding this matter. This matter was placed on the.`March 15th agenda for possible action. Mrs. Sutton moved that a review and discussion of the rates charged i by Sierra Pacific including an explanation of the Fuel charge be placed on the agenda for the March 15th meeting. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED, The Manager was instructed to contact Sierra Pacific and request i that a Sierra Pacific representative be present at that meeting. DISCUSS ORDINANCE - CONNECTION AND FACILITIES FEES WITH DAN COOK Dan Cook briefly discussed this matter with the Board. It was agreed to table this item to the March 15th Board meeting. DISCUSS RESOLUTION - FILING A NEGATIVE DECLARATION ON THE SANDER' S SITE WELL This matter was discussed by the Board, the Manager, Dan Cook, Dr. John Sharp, and Dart representatives. Dan Cook reviewed for the benefit of the new directors the events leading up to the present circumstances regarding the proposed drilling of the Sander's Site Production Well . This matter, as well as the proposed Indemnification Agreement, was tabled to the meeting of March 15, 1977. DISCUSS LINE EXTENSION.DISPUTE WITH JOHN BRAND i The Chairman read for the record memo dated March 1 , 1977, addressed to the Board from Interim Manager, Milton Seymour. A copy of that memo isattached to the minutes of this meeting. Following discussion Mr. Maass moved that the Board accept Mr. Seymour' s recommendations and reverse the i charges. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. DISCUSS JOB DESCRIPTION - SUPERINTENDENT OF POWER AND WATER WITH DAN COOK i Following a brief discussion of this matter it was placed on the March 15th agenda- for possible action. A joint recommendation from Mr. Cook and Mr. Seymour on the proposed job description was requested by the Chairman for that meeting. i MISCELLANEOUS NEW BUSINESS Mrs. Sutton moved that Mr. Grumer prepare a Resolution for considera- tion at the next meeting designating that three members of the Board of Directors, one of whom would be the Treasurer, the co-signers on the checking accounts. MOTION DIED FOR LACK OF SECOND. �I Page 2, Minutes of March 1 , 1977 i 'i There being no second to Mrs. Sutton's motion the Chairman indicated that all five directors would be eligible to sign checks in accordance with a District resolution. Mrs. Huber requested information regarding the date and type of surgery Mr. Hobensack had undergone, the extent of time for disability and whether or not Mr. Hobensack would be able to return to work following that period of time. Mr. Grumer informed the Board that they would be in receipt of this information soon. Mr. Grumer reported that he had been in contact with Mr. Hobensack and that Mr. Hobensack did not intend to return to work or resign. Mrs. Sutton moved that the position of General Manager is vacant as of this date, March 1 . 1977, and that Mr. Hobensack be notified that all the benefits that have been maintained by the District during this leave of absence will be terminated on March 15, 1977. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Sutton, aye; Maass , aye; Kuttel , aye; Craig, aye; SO ORDERED. The Chairman requested that an item be placed on the March 15th agenda under New Business entitled "General Manager, " Mrs. Sutton inquired of the Planning Department notices which have been sent to the District and the procedure being followed by the District as to responding to those notices. It was agreed that the District would respond to all of the notices received by the District. Mr. Seymour indicated he would establish a procedure regarding Planning Department notices, Mr. Kuttel inquired regarding the status of late bills. Mr. Seymour indicated the billing was approximately 2 weeks behind. Mr. Robert Decker, a citizen- and customer of the District, appeared before the Board -and commented regarding the qualifications of District supervisory employees and salaries received. No action was taken by the Board. DISTRICT COUNSEL - REVIEW OF BY LAW PROPOSh Mr. Grumer briefly commented on this item and requested that it be placed on the --March 15th agenda at which time he indicated the Board would be in receipt of an amended- By Law Proposal . DISTRICT COUNSEL - RESOLUTION OF ACCEPTANCE - DONNER PINES EASEMENT Mr. Grumer requested that this item be tabled to March 15th. MISCELLANEOUS DISTRICT COUNSEL Mr. Grumer briefly commented on the Conflict of Interest Code approved by the Board and sent to the Nevada County Boardof Supervisors for their approval . Mr. Grumer reported that County Counsel and opinioned that the Code adopted by the District is too complicated and forwarded to the District a less complicated model code for the Board' s consideration. Mrs. Sutton stated for the record regarding meter tampering "that after approximately 13 months Eugene Gi ni , who is a Sierra Pacific super- visory employee in the area and a resident of this District, who was charged by District complaint of theft of electricity was found not- guilty after a 2 day trial last Thursday and Friday, February 24 and 25, in the Justice Court by an out-of-the-area judge and that this little exercise cost Mr. Gini and his family 13 months of extreme anguish and $7,000 in money. The charge was a misdemeanor for which the maximum penalty was $500 fine and up to 6 months in jail . I believe that the District has a responsibility.from the stand point of the Board and the management of very carefully reviewing what the District' s actions and policies are regarding these kinds of matters." Mr. Grumer indicated that he would be presenting to the Board a meter tampering policy at the first regular meeting in April . Page 3, Minutes of March 1 , 1977 Mr. Grumer commented on the Counter-claim filed by Dart Resorts against the PUD. He indicated that Martin McDonough has decided to place demand upon Royal- Globe Insurance to have the carrier provide a defense for the District; their participation would be without admit- ting that the insurance policy covers this matter. MANAGER'S REPORT Interim Manager, Milton Seymour, indicated that the items listed under Manager's Report are covered in a memo to the Board dated March 1 , 1977. A copy of that memorandum is attached to these minutes for reference. Miscellaneous : Mr. Seymour indicated that within the next few weeks he would like to invite all the new directors to take a complete tour of the PUD facilities. Mr. Maass requested that the Manager obtain more information regard- ing a bill introduced in California State Assembly regarding the metering of all water facilities in California. MISCELLANEOUS OLD -BUSINESS Mrs. Sutton requested that the record show "that I would like some action taken immediately to advise all of the consultants and legal advisors of the District that they are no longer bound by the previous Board's directive which was that all communication would be directed only through the Manager. " Mrs. Sutton moved that all of the District's consultants and legal advisors be advised that they may use their discretion in direct com- munication with the Board members- from this point forward as 1 ongr as - j the Manager is copied. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Sutton, aye; Maass , aye; Kuttel , aye; Craig, aye; SO ORDERED. Mrs. Sutton commented on the following items : 1 . Statement of General Fund, Bills and Accounts Payable being mailed to the Directors by the Friday before a meeting. f 2. A copy of the draft minutes being mailed to Directors 3. Accumulation- of information in Directors' files should be mailed to Directors by Friday before a meeting. 4. Information on Board meeting business should be received by Directors by Thursday or Friday before the meeting, or no action should be anticipated-. 5. Newspapers should be mailed packets of information. No Board action was taken on any of the above items. MINUTES Mrs. Sutton moved that the minutes of February 1 , 1977, be tabled until the meeting of March 15, 1977. MOTION DIED FOR LACK OF SECOND. The Chairman placed the minutes of February 1 , 1977, on the March 15th agenda for possible action. BILLS FOR BOARD APPROVAL and STATEMENT OF GENERAL FUND Following discussion Mr. Kuttel moved that the bills be paid. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Sutton, aye; Maass , aye; Kuttel , aye; Craig, aye; SO ORDERED. Page 4, Minutes of March 1 , 1977 i i p i Mrs. Sutton moved that the Board pay Mr. Seymour's billing in the amount of $2700 for the month of February. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED, Mr. Kuttel moved that the meeting adjourn. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. The Chairman adjourned the meeting at 11 :45 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By• John A. Craig, President of the Board Jane 0. Reed, Secretary i 'I a Page 5, Minutes of March 1 , 1977 II i I i i i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - February 259 1977 Bank Balance $569716.95 Truckee Electric Revenue 72,132.24 Truckee Water Revenue 45008.40 Donner Lake Electric Revenue 23 9419.21 ' 0.01 � Tahoe Donner Water Revenue 19654.75 Miscellaneous Billing Revenue 39637.85 Miscellaneous Revenue 31 9696.49 $193,265.89 Approved Billings $55 9835.82 Bank of America - truck loan payment 474.02 George Cattan - pension plan payment 258.75 Directors 500.00 IBEW - Union dues 163.00 U.S. Post Office - postage 400.00 Refunds - Credit balances , closed accounts Coffee And - Robt. Ladshaw 55.37 Paul B. Lucas, 65.00 120.37 Tahoe National Bank - Computer Loan Payment 356.44 TDPUD - reinstate consumer deposit account applied to delinquent electric bill on Port L. Davis - customer brought account current 25.00 Rex Reid and Chouinard - refund on water connection fee paid twice 150.00 ($589283.40) PAYROLL 2/15/77 OT DT Standby Gross Net Barry 582.56 445.80 Chapman 550.88 434.74 Connell 71 .80 703.64 506.11 Drace 56.55 733.57 494.03 Grow 888.80 651 .74 Kinzie 189.30 744.58 533.09 Lopez 752.40 533.89 Pomponio 441 .76 341 .66 Reed 27.62 490.50 340.91 Reynolds 25.65 85.50 877.21 648.00 Rose 22.88 292.73 221 .67 Rully 28.76 576.76 403.41 Silva 92.00 901 .60 652.08 Straub 752.40 533.89 Wiser 60.24 502.00 359.43 ($7,100.45) 1 .00 .00 249.30 9,791 .39 7,100.45 Bank Balance - Fe-ruary 25, 1977 $127 9882.04 Bills for Board Approval : Ace Hardware Portable water pump repair 34.29 and basket strainer Aetna Life Insurance Life insurance premiums , 2/77 45.01 Alpha Hardware Colored rags 24.12 �.., Armanko Office supplies 45.44 R.W. Beck & Assoc. See comments 29494.83 -� Blue Cross Health plan premiums , 3/77 15470.72 Cal Pacific Equip. Co. Warrick control 34.97 Camellia Valley Supply Air release valves 139.98 Consolidated Elect. Di st.Condui t strpas 15.49 Cook Associates See comments 19546.48 Cranmer Engineering Water analyses 22.00 L.N. Curtis & Sons Flood lights , replacement bu.b 168.56 i D & D Agencies Bus shipping charge 2.90 Inventory Data Systems Office supplies 78.23 Magi Cham Quick-Sorb 48.01 Martin McDonough Legal services , 1/77 497.13 McGraw -Hill Publications Subscription, Electrical World 14.00 McMaster Carr Brass Pressure snubbers 48.30 Ohio Brass Co. Repair bushings 524.70 Osburn's Garage Vehicle repairs 9.30 Pacific Telephone Co. Telephone charges th ru 2/7/77, annual pole contact fees 1 5112.46 Rural i to Safety Training 45.00 Sac. Safety Council Record keeping seminar - Chapman 19.00 Sangamo Demand register 155.82 Sierra Pacific Power Balance - January usage 1139000.00 Si ri Office Equipment Office supplies 5.57 Steven Engineering Time delay switch 26.76 Tom's TV Cable rental 22.50 Truckee Donner Disposal Garbage service 23.17 Truckee Donner Glass Glass replacement-vehicle & pump house 171 .71 Truckee Sno Jet Ski bushings 2.54 Raymond Vail Map copies 5.85 George H. Wahn Wire, 1/0 & 2/0 triplex 39312.68 Wedco Circuit breaker, portable. heaters, light switch, battery, bulbs , support grips 296.25 Wesco Circuit tester 31 .17 Western Nevada Supply Lineman gloves 61 .44 Xerox Copy machine rental 164.30 ($1259720.68) Bank Balance after payment of above $29161 .36 Comments: $25494.83 R.W. Beck & Associates - Securing power supply from PG&E $394.73 Two-year work plan 19,235.64 Cost of service analysis 51 .48 Rate proceeding by SPPCo. before FPC 812.98 $1 ,546.48 Cook Associates Billed to Dart 549.60 Billed TTSA 172.00 CERTIFICATE OF ELECTION RESULTS (Sec.1416,Education Code) February 24,_„ 19,_.77 returns of the election held.....................................22 19.77, in • ___y ., ,I canvassed the retu '' '' I hereby certify that on......................---. ----• STATE OF CALIFORNIA Truckee Donner Public Utility._-DstXct__.Speca]�.Recall nd that the total number of ballots cast in ...............................•-----•----------•..... ss, district and the total number of votes cast for each candidate and/or for and against each measure in said district and in each o the said d NEVADA ____.___- respective precincts therein,are as follows,and the totals as shown for each can and for and against each measure are full,true an correct County of---------------------------------------------- respec p TO ILEPLACE A DE ON TO REPLACE CHRI TEN EN TO PLACE W TE I :3:cu a " T O RECALL ALL DIRECTORS M w � � U � oH .� > u � ca 0- Ande son Chr i ten en Waters 0 v PRECINCTS io 1.0 Yes No Yes NO— Yes No g Consolidated 57 405 235 427 211 441 19 344 39 72 371 41 44 3 1 42 Absentee Vote 59 43 16 45 14 48 11 20 385 438 75 413 TOTALS 716 448 251 4721225 489 7 MELBA J. POLGLASE, County Cler IN WITNESS WHEREOF I have hereunto set my hand this_24th_day of.................Februar .................., 1977.--, ......--..------•------•-•-�-�-�---*� � ttS " 120 of the Education Code to elect ADDITIONAL board members indicate which candidates were for"existing"office and which candidates were for"new"offices. I *In an election held under Section 1 , In the event of a tie vote the county supei( all so certify to the governing board and the boaird shall thereupon determine accordance with Section 1118.(Sec.1303(e),Education Code.} ,, � CARLISLE&CO..S.F.56-1 515 ®y... ...........r:.............. ... ....... put/ Form No.5027--Certificate of Results PRINTED BY A TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors FROM: Milton Seymour, Interim Manager SUBJECT: John Brand - Line Extension Dispute DATE: March 1 , 1977 Mr. and Mrs. John Brand have refused to pay the $1 ,163.83 which the District has charged them for a line extension to serve their property. I have investigated the District's records and talked to Mr. Brand and find that he appears justified in refuting the charge. Service was provided to Mr. Brand in October, 1975. At that time he apparently_ was told by the PUD Superintendent that there would be no line extension charge because he was allowed 200 feet from the nearest pole to his building. Mr. Brand had offered to provide the underground facility from his house to his property line where a District pole existed. However, when the Superintendent told him that he had the 200 foot allowance, it was agreed between him and the Superintendent that he would take the 200 foot line extension and thereby shorten his underground construction. No record exists of Mr. Brand being quoted any cost for the extension or having been told that a billing for the extension would be forthcoming. Apparently the first Mr. Brand became aware of this was in March, 1976, when he received a bill for the line extension. He did not pay the bill and in September, 1976, Mr. Lyel l Cash, then .�-- interim manager, wrote Mr. Brand requesting payment. Mr. Brand called on Mr. Cash on September 14, 1976, at which time Mr. Cash promised to look into the matter. Nothing further occurred until February 4, 1977, when Mr. Brand was again billed for the line extension. At that time I talked to Mr. Brand, checked available maps and drawings and decided that indeed Mr. Brand could have been served without any line extension whatsoever. I also determined that one pole on the line extension is on Mr. Brand's property and that the District failed to Obtain a proper easement. Mr. Brand indicated that if the charge for the line extension was reversed that he would'grant to the District at no cost an easement running the full length of his property .1 i ne that would include the existing pole and provisions for additional poles to serve two lots that are to the rear of his property. RECOMMENDATION: In view of the apparent lack of a quotation or signed agreement MEMORANDUM to the Board of Directors March 1 , 1977 Page 2 on the part of Mr. Brand to pay for a line extension and in view of Mr. Brand's offer to grant the District an easement, I recommend that the line extension charge be reversed and that the District Counsel prepare the necessary easement documents. Sincerely, Milton Seymour Interim Manager MS:jr cc: Steven Grumer r TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MANAGER'S REPORT TO: Board of Directors DATED: March 1 , 1977 Am- 1977 DRAFT BUDGET: A draft budget is under preparation and partially completed. Because of the recent election and the lack of data regarding some proposed projects for the fiscal year 1977, the draft budget could not be completed by this meeting date. Work done so far on the draft indicates that revenues from electricity for 1977 will probably be no more and maybe less than revenues received in 1976. This appears- to be the trend based on an analysis of 1975 and 1976 revenues. The cost of purchased electricity will also probably be less in 1977 than in 1976. This is because of the agreement of Sierra Pacific Power Company to use conjunctive billing- and because of the very real possibility that the wholesale rate we are charged for electricity will be returned to 1975 levels. There are many unknown factors that may make any draft budget completed within the next 30 days highly inaccurate. These include possible rate changes , changes in Rules and Regulations, the revival of our EDA applications and .the possibility of obtaining new sources of electric power. �-- Some of the major capital expenditures which will be requested in the draft budget are as follows: 1 . Deerfield line replacement 2. Rework of the Toni n.i and McGI ashen Springs 3. Replacement of the printer on our computer with a higher speed model 4. Replacement of at least two of the District's vehicles 5. Modification of District headquarters building to provide a separate air conditioned room for the computer NCPA MEMBERSHIP: I have investigated the possibility of the Truckee-Donner Public Utility District becoming either a full member or an associate member of the NCPA. It appears that we are eligible to become a full member at an annual cost of 10t per peak kilowatt demand of our system. This is approximately $1500 per year. O - a MANAGER'S REPORT March 1 , 1977 Page 2 Martin McDonough, Counsel for both this District and NCPA, feels that membership could greatly contribute to our efforts to obtain low cost power from either PG&E or the Bureau of Reclamation. I am waiting to hear from Norman Ingraham, the Executive Director of NCPA, as to any other information that could influence our decision to join or not to join. My tentative recommendation based on the information in our file and received from Martin McDonough is to join NCPA as a full member. Sincerely, Milton Seymour Interim Manager MS:jr cc: Steven Grumer sa TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 AUDIENCE ATTENDANCE FOR THE MEETING OF 7 7 • PLEASE PRINT YOUR NAME: '�--- S�4 a 2. d 4h 3. f),r_7 4. � a 5. > 6. �- 7. 8. 9. 10. r 11 .12. • �J'cq � �.� 13. Aja I p os Kovi �� 14. s� �f 15. •+V� �7.-� ct� f 17. 18.G 19. 20. 21 . 22. 23.