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HomeMy WebLinkAbout1977-05-17 Min - Board U MAY 17, 1977 The regular meeting of the Board of Directors was called to order by the Chairman at 7:00 P.M. in the conference room of the District office. The Chairman adjourned the meeting into Executive Session at this time to discuss personnel matters. Following Executive Session the meeting was reconvened to regular session at 7:37 P.M. ROLL CALL: Huber, present; Craig, present; Maass, present; Kuttel , present; �- Sutton, present; CONSULTANTS PRESENT: Grumer and Cook. EMPLOYEES PRESENT: Seymour and Reed. OTHERS PRESENT: See attached list of audience attendance. MINUTES Mr. Craig moved that the minutes of April 18, 1977, be approved as written. MOTION DIED FOR LACK OF A SECOND. The Chairman tabled the minutes to the end of the meeting so that the Directors could have an opportunity to review corrections submitted to the minutes. STATEMENT OF GENERAL FUND and BILLS FOR BOARD APPROVAL The Board briefly discussed the Statement of General Fund. See copy attached to these minutes. Following discussion Mr. Maass moved that the District pay the bill from Stice and Wells. Seconded by Mr. Kuttel . ALL AYE BY VOICE VOTE. SO ORDERED. REPORT FROM ELECTRIC SYSTEM CAPITAL IMPROVEMENTS COMMITTEE The Manager provided to the Board a memo regarding the report of the electric committee meeting. A copy of that memo is attached to these minutes. The Chairman of the Committee, Mr. Craig, also briefly commented on the meeting of the committee. He indicated that the Committee would provide a final report on the items listed in Mr. Seymour's memo by September 6, 1977, for possible action by the Board. MISCELLANEOUS - REA REPRESENTATIVES REA representatives Darrel Pierce and James Coulombe appeared before the Board and discussed the process regarding REA loan applications for capital investments and prerequisites of the loan application such as a power re- requirement study, a construction work plan for the two years covered by the loan program and a financial forecast based upon the power requirement study and construction work plan. Mr. Coulombe inquired as to signature authorizations for REA related documents. The Chairman indicated the matter of signature authorizations would be resolved in the near future. The REA also requested a Board resolu- tion indicating that Mr. Seymour is now General Manager of the District. Also requested of the Board was the development of Management Guidelines and Authority as well as a Board Policy Statement. MISCELLANEOUS - DEPARTMENT OF HEALTH Mr. Gunther Strom from the Department of Health appeared briefly before the Board regarding the inspection he had performed on the 17th of May. He indicated a letter would be provided to the District regarding that inspection. CONSIDERATION OF RESOLUTION APPROVING 1976 UNION CONTRACT Mr. Grumer reported the following changes had been made to the revision of the 1976 Union Contract: , 1 . Cover Page - deleted the expiration date 2. Page 5, paragraph 6.2 - the word "company" in first and last line replaced with the word "District" Page 1 , May 17, 1977 3. Last Page - incorrect resolution number, changed to No. 7624. 4. Last Page - Delete the name "John Craig" as Board President and replace it with "Pat Sutton" Following discussion Mr. Craig moved for the adoption of the Union Contract (Resolution 7708) as presented. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. CONSIDERATION OF WILL SERVE REQUEST RE PONDEROSA PALISADES/ALBERT DAY The Board discussed letter dated May 5, 1977, from James Garbolino, Attorney at Law, attached to these minutes. Mr. Cook indicated that he had discussed this matter with Mr. Garbolino. Mr. Cook reviewed for the Board the matter of this will serve request and reported that a will serve agreement should be agreed upon with the developer before a will serve letter is issued. Mr. Craig moved that the item be tabled until the Manager notifies the Board that it is ready for further action. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. STATUS REPORT AND DISCUSSION RE EXPECTED REBATE FROM SPPC RATE CASE SETTLEMENT Mr. Seymour reported to the Board on this matter. See copy of Manager's report attached to these minutes. Mr. Maass requested that the Manager report to the Board on various alternatives as to what to do with �the refund when received. No action was taken. The Manager was also requested to determine how much money the District has spent to date on the rate case and how much money it would cost the District to refund the money to the customers. Director Sutton indicated that she had reviewed the billings from Spiegel , McDonough, and R.W. Beck related to this rate case since it was filed in August, 1975, and that she estimates that the District has spent over $23,000 so far to oppose the rate proceeding. DISCUSSION & POSSIBLE ACTION RE BONDING REQUIREMENT OF TOM'S TV CABLE SERVICE Mr. Grumer discussed with the Board his letter dated April 19, 1977, a copy of which is attached, regarding this matter. Mr. Craig moved that this item be put on the next agenda when we can find out what the annual payment is so we will know whether $2000 is a good figure or not and have a recommendation by the Manager. Seconded by Mrs. Huber. Mr. Kuttel requested an analysis by the Manager that $4.00 is sufficient amount for poles. VOTE ON MOTION: ALL AYE BY VOICE VOTE. SO ORDERED. REQUEST FOR EAST RIVER STREET WATER LINE EXTENSION FROM JOHN QUINTANA The Board and consultants present discussed with Mr. Quintana the matter of the 1000 foot water line extension on West River Street which Mr. Quintana intends to construct. Following discussion Mr. Maass moved that the District Engineer, with assistance from District Counsel and the Manager, draw up the agreement regarding the Quintana line extension and that it be placed on the special meeting agenda of May 31 , 1977. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. INFORMATION ON DEERFIELD LINE Mr. Cook discussed with the Board a four page report provided to the Board entitled, "Possible Ways to Finance Capital Improvements as Requested and Discussed at the January 1977 Board Meeting," a copy of which is attached. It was agreed that this item and item 4 under District Engineer's report, "Report re Financial Analysis of Alternatives for Water System Capital Improvements" be combined as one discussion item. Page 2, May 17, 1977 h Mrs. Sutton asked that the record show, "that I believe still that it is best to sift out some of these things and even if it means the Deerfield line is not replaced and looped until next year that the District might be better off in the long run by a more careful approach to the problem." Mr. Kuttel moved tc borrow money from Bank of America to reconstruct the Deerfield line and finish the loop and then . . . . MOTION DIED FOR LACK OF SECOND. �e Mr. Maass moved to borrow the money from the bank in order to do the necessary repairs on the Deerfield line and the loop and direct the Manager and the Engineer to come back to the Board with specific applications from the list of alternatives to obtain money designated to repair the bank loan. Seconded by Mr. Craig. ROLL CALL: Huber, aye; Craig, aye; P?aass , aye; Kuttel , aye; Sutton, aye;. SO ORDERED. Mr. Cook asked that the record show JChat the interested party (Lee Hammers) left the meeting during the discussion. DISCUSSION & POSSIBLE DETERMINATION OF DISTRICT POLICY RE CONSTRUCTION OF ELECTRIC LINES IN SUBDIVISIONS BY DISTRICT Mr. Craig left the meeting at 10:00 P.V. See Manager's memo dated May 17, 1977, to the Board, attached to these minutes , regarding this item. Mr. Maass moved that the District adopt a policy where we will not construct electric lines in new subdivisions beyond the $5,000 1 irli t. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass , aye; Kuttel , aye; Sutton, aye; SO ORDERED. ram. CONSIDERATION OF RESOLUTION DECLARING CERTAIN ELECTRIC MATERIALS SURPLUS The Board discussed the possibility of declaring certain electric materials in inventory surplus. Mr. William Cannon, a member of the public in attendance, indicated an interest in purchasing certain materials as soon as possible. The Board explained to 111r. Cannon that a public bid of the sale of the materials would be desirable. Mr. Cannon expressed some disagreement. It was moved and seconded by Directors Maass and Huber that the matter be tabled. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , no: Sutton, no; MOTION FAILED. The Chair then declared a brief recess due to lack of a quorum. Following the recess, Mr. ilaass again moved to table this matter. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. It was agreed that before the matter was brought before the Board again the Resolution would be revised to include declaring the materials surplus and implementing a plan for bidding on the materials. The matter was placed on the agenda for the special meeting scheduled for May 31 , 1977. CONSIDERATION OF RESOLUTION REVISING ELECTRIC CONNECTION FEES TO MULTIPLE TENANT UNITS The Board discussed amendments to a proposed resolution re revision of electric connection fees. A copy of the proposed .resolution is attached to these minutes. Also attached is a copy of the resolution adopted by the Board. Mr. Maass moved for the adoption of Resolution 7709, "Electric Connection Fees and Charges Amending Resolution 7502," as amended. Seconded by 111'1r. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass , aye; Kuttel , aye; Sutton, aye; SO ORDERED. Page 3, Minutes of May 17, 1977 DISCUSSION & POSSIBLE DIRECTION RE GENERAL FOREMAN'S REQUEST FOR REPLACEMNT Following discussion Mr. Maass moved that the Board direct the Manager to advertise for the position of General Foreman. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. DISCUSSION OF WATER SYSTEM ANALYSIS REPORT -- (c) Sutton Memo re Rules for Water Service: Mr. Maass moved that the Board direct Dan Cook, Mr. Seymour to get together regarding this. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. (b) Appendix E. Revised District Standards: This matter was placed on the June 20th agenda. (a) District Engineer Dan Cook commented regarding water conservation and the affect of the drought on the District's water supply. He made the following observations: 1 . The District will probably lose McGlashen Spring this year. 2. Tonini Spring will go to a low number. 3. Southside Spring will decline substantially. 4. Ground water conditions, for example at Northside Well , will not be affected. 5. Donner Creek Well will decline some. 6. Not much of a problem will develop at Southside Well and Prosser Heights Well 7. The District's total supply will decline not to the point of water rationing. Mr. Cook provided the Board with a revision of the Resolution regarding water conservation presented to the Board by the Truckee Sanitary District. Mr. Maass moved that the District direct Pat Sutton, Milt Seymour and Dan Cook to come up with a statement regarding water conservation. MOTION DIED FOR LACK OF A SECOND. Mr. Maass moved that the District direct District Counsel to draw up a Resolution in conjunction with Mr. Seymour, Mr. Cook and the Board President outlining the concerns of the District regarding water conservation. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. Mrs. Sutton asked that her memo regarding rules and regulations for water service and the accompanying letter and the order from State Water Resources Control Board dated April 19th rejecting the District's application for Donner Lake water be attached to these minutes. MISCELLANEOUS Mrs. Sutton requested that the matter of the audit overrun be placed on the June 7th agenda for Board consideration. Mrs. Sutton inquired of Dart's response regarding Pacific Telephone's project on Highway 267. No response had been received. A committee meeting was scheduled to discuss Concerns About Procedures Affecting the Conduct of Board Business on Wednesday, May 25, 1977, at 3:00 P.M. Mrs. Sutton reported that the District received notifications from Bill Nork, formerly with Hydro-Search, regarding his association with a new firm. Discussion of Surplus lands was placed on the May 31st Special Meeting agenda. 3 Page 4, May 17, 1977 r Mrs. Sutton requested that all of the Directors receive a copy of the pertinent pages of the Bureau of Reclamation report on dams received by the District several months ago. Mrs. Sutton reported that the Tahoe Donner bonds were released by the Court on May 16, 1977, in the Hatch vs. TDPUD case. A check was received •--• by the District from Mr. Cook regarding mileage fees relating to a subpena he received in the Hatch case. The check was placed in the General Fund. At the request of Mrs. Sutton two agenda items related to this matter entitled, "Consideration of Independent Engineering Evaluation of the Tahoe Donner Water System construction" and "Information Regarding the Formation of a Special Improvement District in Tahoe Donner" were placed on the June 7th agenda. She asked the record to show her concern with the release of the bonds on the Tahoe Donner project by Judge Newsom yesterday in the Hatch case. Dan Cook expressed his view that the District should obtain legal advice as to the binding affect of the Krajewski letters. An agenda item entitled, "Consideration of Hiring Special Counsel regarding Tahoe Donner Matters" was placed on the June 7th agenda at the request of Mrs. Sutton. Mr. Maass moved that the meeting adjourn. MOTION DIED FOR LACK OF A SECOND. The Chairman asked Mr. qrumer to evaluate the policy regarding Director compensation to determine if Mr. Craig and Mr. Kuttel would receive full compensation having not attended the adjourned meeting on Apr'1 251 1977. �P♦ { The meeting was adjourned by the Chairman at 12:03 A.M. due to a lack of a quorum. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: "It4 If, .11 Pat Sutt n, President of the Board J ne 0. Reed, Secretary ,.•- Page 5, May 17, 1977 MAY 17, 1977 The regular meeting of the Board of Directors was called to order by the Chairman at 7:00 P.M. in the conference room of the District office. The Chairman adjourned the meeting into Executive Session at this time to discuss personnel matters. Following Executive Session the meeting was reconvened to regular session at 7:37 P.M. ROLL CALL: Huber, present; Craig, present; Maass, present; Kuttel , present; Sutton, present; i CONSULTANTS PRESENT: Grumer and Cook. EMPLOYEES PRESENT: Seymour and Reed. OTHERS PRESENT: See attached list of audience attendance. MINUTES of April 18 1977 be Mr. Crag moved that the minutesp approved as written. MOTION DIED FOR LACK OF A SECOND. i The Chairman tabled the minutes to the end of the meeting so that the opportunity to review corrections submitted to the Directors could have an o pp y minutes. STATEMENT OF GENERAL FUND and BILLS FOR BOARD APPROVAL The Board briefly discussed the Statement of General Fund. See copy attached to these minutes. Following discussion Mr. Maass moved that the District pay the bill from Stice and Wells. Seconded by Mr. Kuttel . ALL AYE BY VOICE VOTE. SO ORDERED. REPORT FROM ELECTRIC SYSTEM CAPITAL IMPROVEMENTS COMMITTEE The Manager provided to the Board a memo regarding the report of the electric committee meeting. A copy of that memo is attached to these minutes. The Chairman of the Committee, Mr. Craig, also briefly commented on the meeting of the committee. He indicated that the Committee would provide a final report on the items listed in Mr. Seymour's memo by September 6, 1977, for possible action by the Board. MISCELLANEOUS - REA REPRESENTATIVES REA representatives Darrel Pierce and James Coulombe appeared before the Board and discussed the process regarding REA loan applications for capital investments and prerequisites of the loan application such as a power re- requirement study, a construction work plan for the two years covered by the loan program and a financial forecast based upon the power requirement study and construction work plan. Mr. Coulombe inquired as to signature authorizations for REA related documents. The Chairman indicated the matter of signature authorizations would be resolved in the near future. The REA also requested a Board resolu- tion indicating that. Mr. Seymour is now General Manager of the District. Also requested of the Board was the development of Management Guidelines and Authority as well as a Board Policy Statement. MISCELLANEOUS - DEPARTMENT OF HEALTH l Mr. Gunther Strom from the Department of Health appeared briefly before the Board regarding the inspection he had performed on the 17th of May. He indicated a letter would be provided to the District regarding that inspection. CONSIDERATION OF RESOLUTION APPROVING 1976 UNION CONTRACT Mr. Grumer reported the following changes had been made to the revision of the 1976 Union Contract: 1 . Cover Page - deleted the expiration date 2. Page 5, paragraph 6.2 - the word "company" in first and last line replaced with the word "District" Page 1 , May 17, 1977 3. Last Page - incorrect resolution number, changed to No. 7624. 4. Last Page - Delete the name "John Craig" as Board President and replace it with "Pat Sutton" Following discussion Mr. Craig moved for the adoption of the Union Contract (Resolution 7708) as presented. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. CONSIDERATION OF WILL SERVE REQUEST RE PONDEROSA PALISADES/ALBERT DAY The Board discussed letter dated May 5, 1977, from James Garbolino, Attorney at Law, attached to these minutes. Mr. Cook indicated that he had discussed this matter with Mr. Garbolino. Mr. Cook reviewed for the Board the matter of this will serve request and reported that a will serve agreement should be agreed upon with the developer before a will serve letter is issued. Mr. Craig moved that the item be tabled until the Manager notifies the Board that it is ready for further action. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. STATUS REPORT AND DISCUSSION RE EXPECTED REBATE FROM SPPC RATE CASE SETTLEMENT Mr. Seymour reported to the Board on this matter. See copy of Manager's report attached to these minutes. Mr. Maass requested that the Manager report to the Board on various alternatives as to what to do with the refund when received. No action was taken. The Manager was also requested to determine how much money the District has spent to date on the rate case and how much money it would cost the District to refund the money to the customers. Director Sutton indicated that she had reviewed the billings from Spiegel , --�:. McDonough, and R.W. Beck related to this rate case since it was filed in August, 1975, and that she estimates that the District has spent over $23,000 so far to oppose the rate proceeding. DISCUSSION & POSSIBLE ACTION RE BONDING REQUIREMENT OF TOM'S TV CABLE SERVICE Mr. Grumer discussed with the Board his letter dated April 19, 1977, a copy of which is attached, regarding this matter. Mr. Craig moved that this item be put on the next agenda when we can find out what the annual payment is so we will know whether $2000 is a good figure or not and have a recommendation by the Manager. Seconded by Mrs. Huber. Mr. Kuttel requested an analysis by the Manager that $4.00 is sufficient amount for poles. VOTE ON MOTION: ALL AYE BY VOICE VOTE. SO ORDERED. REQUEST FOR EAST RIVER STREET WATER LINE EXTENSION FROM JOHN QUINTANA The Board and consultants present discussed with Mr. Quintana the matter of the 1000 foot water line extension on West River Street which Mr. Quintana intends to construct. Following discussion Mr. Maass moved that the District Engineer, with assistance from District Counsel and the Manager, draw up the agreement regarding the Quintana line extension and that it be placed on the special meeting agenda of May 31 , 1977. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. INFORMATION ON DEERFIELD LINE Mr. Cook discussed with the Board a four page report provided to the Board entitled, "Possible Ways to Finance Capital Improvements as Requested and Discussed at the January 1977 Board Meeting," a copy of which is attached. It was agreed that this item and item 4 under District Engineer's report, "Report re Financial Analysis of Alternatives for Water System Capital Improvements" be combined as one discussion item. Page 2, May 17, 1977