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Home My WebLink About1977-05-31 Min - Board SPECIAL MEETING MAY 319 1977 The Special Meeting of the Board of Directors was called to order by the Chairman at 4: 15 P.M. in the conference room of the District office. The meeting was adjourned into executive session to discuss personnel mat- ters at 4: 15 P.M. and reconvened into regular session at 4:40 P.M. ROLL CALL: Huber, present; Craig, absent; Maass present; Kuttel , absent; _ Sutton, present. EMPLOYEES PRESENT: Seymour and Reed. CONSULTANTS PRESENT: Grumer. OTHERS PRESENT: See attached list of audience attendance. BID AWARD - FEEDER F REBUILD The bids for the Feeder F Rebuild were opened on May 27, 1977, at 2:00 P.M. at the District office. Mr. Seymour indicated that the apparent low bidder, Slater Electric, has written a letter to the District stating that an error in the amount of $20,600 was made in their bid. A copy of that letter is attached to these minutes. Mr. Tracey King from Slater Electric appeared before the Board. It was agreed that District Counsel Steven Grumer would consult with the engineering firm R. W. Beck and advise as to how this situation should be handled. See memo to the Board from the Mana- ger dated May 27, 1977, attached to these minutes. Mr. Maass moved to table this matter to the 7:30 P.M. meeting next week. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , absent; Sutton, aye. SO ORDERED. DISCUSSION - BANK OF AMERICA LOAN Michael Day, .manager of the Truckee branch of Bank of America, appeared before the Board and discussed the possibility of the District obtaining a loan for the purpose of replacing the Deerfield water line. Mr. Day indicated that Bank of America could make a loan for a period of one year at a probable rate of interest of 8% and that the Bank would need a current financial statement, Resolution of the Board and opinion of Counsel . Mr. Seymour indicated that Mr. Grumer, Mr. Cook and himself would need to research as to what can be done in the way of financing that the District would not be jeopardized by obtaining a bank loan. No action was taken at this time. AGREEMENT RE EAST RIVER STREET WATER LINE EXTENSION BETWEEN TDPUD AND QUINTANA Mr. Grumer discussed with the Board whether or not an EIS should be re- quired on this project with a Negative Declaration of whether it comes under a categorical exemption. It was agreed that this item would be placed on the June 7th agenda for information from Mr. Grumer and Mr. Cook. RESOLUTION DECLARING CERTAIN MATERIALS SURPLUS Mr. Maass moved the adoption of Resolution 7710, Truckee Donner Public Utility District, `Declaring Inventory and Materials Surplus." Seconded by Mrs. Huber. rMft Following discussion Mr. Maass withdrew his motion and it was agreed that this matter would be tabled for action to June 7th and that Steven Grumer and the Manager would discuss the contents of the Resolution. It was agreed that the resolution should indicate that the items would be sold in lots and that the minimum bid would be the original cost to the District for the item. Mr. Seymour requested a policy be established regarding the disposal of the surplus materials. 5/31/77 pg• 1 INQUIRY FROM NEVADA COUNTY PLANNING DEPARTMENT TO SERVICE AGENCIES RE CUMULA- TIVE IMPACT ON UTILITIES A copy of the inquiry from the Nevada County Planning Department is at- tached to these minutes. Mr. Maass moved that the Board direct the Manager, attorney and the engineer to respond to the cumulative impact on utilities request from the Planning Commission of Nevada County and to report back with a draft letter to the Board at the June 20th meeting. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. CONSIDERATION OF ARTHUR YOUNG & CO. PROPOSAL RE ASSISTANCE TO DEVELOP DISTRICT BUDGET A copy of the letter received from Arthur Young regarding assistance to develop the District budget dated May 13th is attached to these minutes. Mr. Maass moved that the Board accept the terms as outlined in the letter of May 13th and direct the Chairman to sign the letter. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , absent; Sutton, aye. SO ORDERED. The Chairman appointed Mrs. Huber and Mr. Maass to serve on the Budget Committee along with the Manager. Mr. Maass volunteered to Chair the Com- mittee. It was agreed that the committee could call upon other District employees and consultants at any time as needed. DISTRICT ENGINEER'S REPORT District Engineer Dan Cook was not present at this meeting to discuss the Will Serve Request for Ponderosa Palisades Condominiums by Harry Garian and Possible Annexation into Placer County. These items were held over to a future meeting for discussion. DISTRICT COUNSEL'S REPORT District Counsel Steven Grumer provided the Board with a draft of By-laws for their consideration. Conflict of Interest Ordinance: Mr. Grumer briefly reported on this item indicating that the Nevada County Board of Supervisors had received a copy of the District's Conflict of Interest Code according to District records. No action was taken on this item. Pay Day Change: Following discussion the Chairman placed this item on the June 7th agenda for possible action. Donner Center Water and Electric Service: Mr. Grumer indicated that Mr. Burge is willing to negotiate a cash settlement to resolve the issues. Mr. Grumer indicated that he would send Mr. Burge a letter requesting from him an offer of settlement which would be subject to review by Mr. Cook and Mr. Seymour. Photocopy Expense: Mr. Grumer indicated that in his opinion current District policy of 10� per copy is low. No action was taken on this matter. MANAGER'S REPORT Mr. Seymour indicated that the items under Manager's report were cover- ---� ed in writing in a memo to the Board. See copy of Manager's Report attach- ed to the minutes of May 17th. IMPLEMENTATION OF 1977-78 STANDBY CHARGES Mrs. Huber moved that the Board direct the Manager, the Engineer and the 5/31/77 pg. 2 attorney to start implementing the standby charges for the 1977-78 year. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , absent; Sutton, aye; SO ORDERED. The Chairman adjourned the meeting at 6:05 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: Pat Sutton, President of the Board Ja a 0. Reed, Secretary ............ _ Page 3. May 31 , 1977 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE9 CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF • PLEASE PRINT YOUR NAME: 2. 3. 11A 4. 1 5. 5. 7. 8. 9. 10. 11 . 120 13. 14. 15. 160 .17. 18. 19. 200 21. 22. 23. COUNTY OF NEVADA - STATE OF CALIFO N �45 \(CC _I �..ZT USE TEL. (916) 265-2461 PLANNING COMMISSION / PLANNING DEPARTMENT" ►-�.,.: NEVADA CITY, CALIFORNIA EXTENSION 260 95959 A lk 21 I77 TPIUCKE GNNElt .D- TO: Nevada Irrigation District B. � Pacific Gas and Electric Company Truckee Donner Public Utility District f' Donner Lake Utility 'Company Sierra Pacific Power Company Nevada County Sanitation District #1 Glenbrook Sanitation District City of Nevada City San Juan Ridge County Water District Washington County 'Water District Donner Summit Public Utility Company Truckee Sanitary District FROM: Planning Department SUBJECT: Cumulative Impact on Utilities DATE: April 19, 1977 We are conducting research regarding the potential cumulative impacts of subdivisions and land divisions - and their resultant demand on utilities and services. This County is experiencing rapid growth and we are _ eager to know how this growth or potential for growth might affect your service areas, what type of pro- blems you anticipate in the future, and how you feel impacts might be mitigated. r^ Specifically, we need to know what the capability of your district is to handle projected growth (i.e. , additional home construction) and what improvements you feel you will need in the near future. Please call me if you have any questions. Very truly yours, (Mrs. ) Sharon hi. Boivin Planning Director By. �- Mina Haskell Planner I cc: Pacific Telephone Co. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors FROM: Milt Seymour SUBJECT: Bid Opening - Feeder F Rebuild DATE: May 27, 1977 The bid upending on the TTSA Feeder F Rebuild was held at 2:00 P.M. on May 27, 1977. The following were the results of the Bid: Slater Electric Company $79,950.00 Overhead Electric Company $128,188.00 Wi nema Electric $163 5772.00 All bidders approve to have complied with the legal and bonding requirements. Slater Electric informed us by telephone after the bid opening that they had apparently made a $17,000 error in pricing their bid. However, even with the $17,000 error they would be the low bidder. If Slater approaches the Board and requests the opportunity to revise their bid the Board can properly consent to this only if all bidders are offe rred the opportunity to revise their bids. I . recommend that the original Slater bid be accepted. MILT MS:jr