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HomeMy WebLinkAbout1977-06-07 Min - Board 7,7 JUNE 79 1977 The regular meeting of the Board of Directors was called to order by the Chairman at 7:34 P.M. in the Conference Room of the District office. ROLL CALL: Huber, present; Craig, present; Maass, present; Kuttel , present; Sutton, present; pea-, EMPLOYEES PRESENT: Seymour and Reed. CONSULTANTS PRESENT: Grumer. OTHERS PRESENT: See attached list of audience attendance. MINUTES Mr. Craig moved that the minutes of April 18th be approved as corrected. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Craig moved that the minutes of April 19th be approved as corrected. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Craig moved that the minutes of April 25th be approved as corrected. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Craig moved that the minutes of April 28th be approved as corrected. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Craig moved that the minutes of May 3 be approved as written. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, abstain; Mrs. Sutton asked that the record show her vote "is becuase I may submit corrections at a later date." Mr. Craig moved that the minutes of May 10th be approved as written. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Craig moved that the minutes of May llth be approved as written. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. BILLS FOR BOARD APPROVAL and STATEMENT OF GENERAL FUND Mr. Craig moved that the bills be paid. Seconded by Mr. Maass. The Board discussed the bill submitted by Vartron and being submitted by the District to Truckee Sanitary District for mailing labels. Mr. Grumer was requested to report on the confidentiality of customers' names and addresses. Following discussion Mr. Craig moved for the question. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. ROLL CALL ON APPROVAL OF BILLS: Huber, aye; Craig, aye; Maass, aye; 'om"" Kuttel , aye; Sutton, aye; SO ORDERED. REPORT AND RECOMMENDATION RE FEEDER-F BIDDING PROBLEM; POSSIBLE AWARD OF BID The Manager and District Counsel reported to the Board on the Feeder F bidding problem. See minutes of May 31 , 1977, and letter to the Board from Mr. Grumer dated June 6, 1977, regarding Contract No. 2 Feeder F Re-Build, Slater Electric Bid, attached to these minutes. Following discussion Mr. Maass moved that the Board accept Slater's bid of $79,950. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Page 1 , June 7. 1977 EMPLOYEE HEALTH PLAN, RON RICHARDSON Ron Richardson appeared before the Board and explained the current employee health insurance program and the improvements which could be made to the program. This item was for information only. No action was taken. See letter dated April 7, 1977, to the District from Ron Richardson regarding the proposed chanqe�l attached to these minutes. This matter was placed on the July 5th meeting for discussion and con- sideration of possible upgrading of the employee health insurance plan. TAHOE DONNER WATER, JOHN DEHORN OF CRANMER ENGINEERING John DeHorn of Cranmer Engineering, appeared before the Board in b!hal f of Qart Resorts. He discussed wItb the Board a report entitled, ck roundinformation for use in reso vin the amendmentof the 1973 11 prepared by Mr. DeHorn for Don Strand, project Manager at Tahoe Donner. A copy of that report is attached to these minutes. Mr. DeHorn also discussed with the Board Dart Resort's interest in the Pacific Telephone cable installation project under the Truckee River near Highway 267 in downtown Truckee. Mr. DeHorn indicated that Dart was attempting to participate with the Telephone Company in this project. INFORMATION AND POSSIBLE ACTION RE TOWS TV BONDING REQUIREMENTS Mr. Pat Kirby from Tom's TV appeared before the Board to discuss this matter. Mr. Kirby said that the $2,000 bond required by the District costs between $250 - $400 a year, and that PT&T has recently waivered its $10,000 bond requirement which was a kind of performance bond to guarantee removal of equipment from PT&T poles if the cable service-went out of business. Mr. Kirby indicated that the District is using 8 - 10 of his poles. --- President Sutton requested that the Board be provided with copies of the agreement between the District and Tom's TV. Following discussion this items was placed on the July 5, 1977, agenda for further discussion following receipt by the Board of more information (see minutes of May 17, 1977) . MISCELLANEOUS Director Craig announced to the Board that he intended to resign from the Board of Directors effective June 30, 1977. The Chairman requested Mr. Craig's resignation in writing. Mr. Maass requested that the media be informed of Mr. Craig's resigna- tion and resulting vacancy on the Board and that Mr. Grumer report to the Board regarding legal steps the Board should take to fill the vacancy. The Chairman placed an item on the June 20th agenda entitled, "Acceptance of Mr. Craig's Resignation and Steps to Fill the Vacancy." Mr. Craig left the meeting at 10:00 P.M. STATUS REPORT RE QUINTANA WATER LINE EXTENSION REQUEST Mr. Seymour reported to the Board on the status of Mr. Quintana's water line extension request. Mr. Seymour indicated that the District should have an agreement with Mr. Quintana, establish a right-of-way easement and make a determination regarding the environmental impact of the project. This matter was placed on the June 20th agenda at which time Mr. Cook was expected to be present. Page 2, June 7, 1977 PLANS FOR TDPUD 50th ANNIVERSARY OBSERVANCE Mr. Seymour reported on the 50th Anniverary observance. Plans include a special story in the Sierra Sun, an Open House with a demonstration of the computer, a "hot stick" demonstration, equipment on display and in demonstration and refreshments. In addition, the Northside Well , Soma Sierra Pump Station, the Tahoe Donner Substation and the Southside Spring complex will be open. See copy of Manager's Report attached. SPPC FILING WITH PUC FOR REVISED ENERGY COST ADJUSTMENT CLAUSE The Manager discussed this matter with the Board. He explained that SPPC has filed for an increase in their fuel adjustment charge on their local retail rates. See copy of Manager's Report attached. STATUS REPORT RE SPPC RATE CASE STILL PENDING AT FPC The Manager briefly discussed this matter with the Board. He reported that this rate case is still unresolved. He said that the FPC staff has made their recommendation to the Commission to ratify the agreement between SPPC and the resale customers, including the TDPUD, but that no action has been taken yet, perhaps because of Mt. Wheeler's opposition. See copy of Manager's Report attached. STATUS REPORT RE R.W. BECK REVISED ELECTRIC RULES AND REGULATIONS The Manager briefly discussed this matter with the Board. He said that a meeting of the Electric Committee will be set soon to review this matter, and that he has gathered rules from other public and investor owned utilities. See copy of Manager's Report attached. BILLING PROCEDURES The Manager called attention to the office rearrangement, with the computer in a separate room and the accouti ng office relocated upstairs and the creation of small waiting area in the customer services office. Mr. Seymour also discussed with the Board the problem of late billings and other problems with the computer operation, including temperature and vacations and he reported that he has been advised that a faster printer could speed up the billing process. Several Directors indicated that the interval between meter reading and receipt of the bill is about 5 weeks. Mr. Seymour said that he plans to schedule a double shift in the computer operations in order to get the billings current. See copy of Manager's Report attached. RESOLUTION RE PAY DATE CHANGE Mr. Maass moved for the adoption of Resolution 7710,"Pay Date Change. " Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mrs. Sutton asked that the record show, "that the Manager has reported to the Board that the employees do not wish this change. I believe this is not an employee decision as to the payroll practice. I believe that this is consistent with good administrative practice in a public agency and that its on an even more timely basis than in other agencies and in private business." Mr. Maass asked that the record show, " that I can sympathize with the ,_.. employee who is in such a situation that he has been used to certain days, but then again I think it is essential that we find two directors and there is going to be times when you are not going to be able to find two directors and I think you should have a lag and I think three days is sufficient while many businesses it is more than three days." RESOLUTION DECLARING CERTAIN ELECTRIC MATERIALS SURPLUS AND ESTABLISHING PROCEDURE FOR THEIR DISPOSITION Mr. Maass moved for the adoption of Resolution 7711 , "Declaring Page 3, June 7, 1977 Inventory and Materials Surplus." It was agreed to establish the deadline for acceptance of bids as August 5, 1977. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. RESOLUTION RE EMPLOYMENT OF MILT SEYMOUR AS PERMANENT MANAGER The Board discussed the proposed resolution regarding the permanent employment of Milt Seymour as Manager. It was agreed to strike out the phrase "on a six month trial basis" where it appeared in the drafted resolution and that a six month review of a new Manager should be established in Management Guidelines as should a policy requiring a health examination of a new Manager. It was also agreed to amend the wording of the sections of the resolution referring to benefits to say "costing" approximate amounts. Following discussion Mr. Maass moved for the adoption of Resolution 7712, "Hiring A. Milton Seymour as Permanent Manager." ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. The Chair directed that each Director receive a copy of the final resolution as amended before adoption. Mr. Maass moved that the District require evidence of a medical examination of Milt Seymour as a condition of employment within the next two months. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. RESOLUTION RE REA SIGNATURE AUTHORIZATIONS Mr. Maass moved for the adoption of Resolution 7713, "Authorizing the President and Manager to Sign All Documents Required by the Rural Electrification Administration." Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass , aye; Kuttel , aye; Sutton, aye; SO ORDERED. INFORMATION RE THE FORMATION OF A SPECIAL IMPROVEMENT DISTRICT IN TAHOE DONNER SUBDIVISION Mr. Maass moved to table item 6 to the next meeting. Seconded by Mr. Kuttel . ALL AYE BY VOICE VOTE. SO ORDERED. Information was received by the Board on this date regarding this matters. MISCELLANEOUS UNFINISHED BUSINESS Mrs. Sutton asked that the record show that the District is in receipt of a copy of a letter from the Department of Health to Mr. Fred Whitford at Tahoe Donner regarding the Sanders Well . A copy of that letter is attached to these minutes. The District is also in receipt of a copy of a letter from Ed Ness, the District's bond counsel , regarding the WRSAD to the Treasurer of Nevada County regarding the payment on .WRSAD. A copy of that letter is also attached to these minutes. The Manager reported that the Negative Declaration on the Sanders Well site has received no complaints or protests and that Dart is now free to go ahead with the project. Dart representative Fred Whitford reported that Dart will begin drilling on about June 21 and that Dart's first effort willbe with the mitigation of the noise caused by the drilling. Attached to these minutes is a copy of the Dan Cook letter of May 25 regarding executi®n of the maintenance bonds for Tahoe Donner. Mrs. Sutton reported that she had executed the maintenance bonds on all of the projects except the Donner Lake intake facility which was not part of the acceptance. Mrs. Sutton requested that Wells A and B as an information and discu- ssion item be placed on the June 20th agenda. 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Mrs. Huber moved that the meeting adjourn. NO SECOND OR VOTE RECORDED. The Chairman adjourned the meeting at 11:35 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B &&a� t� . Y gj�'� Pat Sutton, President of the Board A. Milton Seymour, Clerk of the Board f " Page 6, June 7, 1977 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - June 2, 1977 Bank Balance - May 13, 1977 $94,953.52 Truckee Electric Revenue 819236.87 Truckee Water Revenue 49029.57 �-• Donner Lake Electric Revenue 279097.86 Tahoe Donner Water Revenue 21684.39 Misc. Billings Revenue 69188.10 Misc. Revenue 185497.97 $234,688.28 Approved Billings 39013.00 Bank of America - Federal Tax Deposit 39334.82 - Truck Loan Payment 474.02 George Cattan - Pension plan payment 258.75 Dept. of Benefit Payments - State Income tax & Disability Insurance deposit 821 .61 Directors - Payment for Board meeting attendance 400.00 Refund of credit balance on closed account, Victor McLane #11-019-02 33.15 State Board of Equalization - Surcharge Tax Deposit 15392.97 Tahoe National Bank - Computer Loan payment 356.44 ($105084.76) PAYROLL 5/31/77 OT DT Standby Gross Net Barry 635.52 481 .81 Chapman 600.96 468.41 Connell 689.28 495.99 Drace 39.59 763.43 509.23 Grow 969.60 693.52 Kinzie 14.20 619.96 413.94 Lopez 820.80 575.25 Painter 181 .92 145.59 Pomponio 490.56 363.05 Reed 98.46 623.58 415.89 Reynolds 25.65 846.45 630.37 Rose 32.03 568.83 389.02 Rully 23.96 37.70 645.70 427.57 Silva 92.00 975.20 699.17 Straub 76.95 68.40 128.25 19094.40 726.82 Wiser 481 .92 332.42 ($79768.05 310.84 68.40 257.95 119008.11 75768.05 Bank Balance - June 25 1977 $2165835.47 Bills for Board Approval - See Attached ($1305521 .63) Bank Balance After Payment of Bills $869313.84 BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous Hardware 27.23 27.23 Aetna Life Insurance Life Insurance Premiums - 5/77, 6/77 65.57 65.57 Allied Automotive Miscellaneous auto supplies 76.53 76.5)3 Alpha Hardware ►Miscellaneous auto supplies and hardware 59.93 59.93 Armanko Office supplies 18.18 18.13 R.W. Beck & Associates See comments 5,070.24 59070.24 Blue Cross Health plan premiums - 6/77 19378.80 19378.80 Builder's Service Center Carpet installation - upstairs room 629.70 629.70 Cal Western Life Pension plan premiums 6/77 19838.64 1,838.'jar Camellia Valley Supply Drilling machine, repair clamp, gate valve, service saddles, misc. 917. t. 917.84 Cook Associates Billed Dart $338.04 19966.36 19966.36 Cranmer Engineering Water analysis - 4/77 22.07 22.00 Crown Life I surance Long term disability premiums - 5/77 and 6/77 477.32 477.32 Davis Auto Parts Miscellaneous auto parts 33.95 33.95 Digital Equipment Corp. Maintenance agreement - computer 145.00 145.00 Electronic Calculator Electronic calculator 291.50 291.50 Fibreboard Baseboard moulding 17.88 17.83 General Electric Repair transducer 170.50 170.50 Graybar Incandescent & mercury vapor bulbs 210.32 21O.82 Steven Grumer Legal Services, - 5/77 19496.00 11496.00 IVC Printing Office supplies 48.44 48.44 Ken's Tire Center Tires & shock absorbors 132.58 132.58 Martin McDonough Legal Services - 4/77 579.13 579.13 McMaster Carr Steel tool box 37.44 37.44 Miller Trucking Haul sand 24.50 24.50 Milmar Tractor Backhoe part 34.86 34.86 Mission Linen Supply Overall & towel rental 57.06 57.06 Nevada County Renew Encroachment permits 100.00 100.00 200.00 Nevada Safety Supply Safety glasses -6.10 4MO OB's Board Dinner supplied due to overtime - 3 employees 28:6aj 28.60 Osborne's Blacksmithing Sharpen rock drill bit 7.00 7.00 Osburne's Garage Vehicle repairs 106.37 106.37 Pacific Telephone Co. Monthly telephone charges 480.43 480.43 Pittsburgh - Des Moines Steel Pipe, plate for flatbed, steel for flatbed fences 659.94 659.94 Record Supply Co. Meter couplers & idlers 303.82 303.82 Reno Newspapers Notice to Bidders - TTSA Feeder F Rebuild 50.40 50.40 Roder Equipment First Aid Supplies 23.02 23.02 Ruralite Safety training - 3/77 150.00 150.00 Sacramento Bee Notice to Bidders - TTSA Feeder F Rebuild 154.70 154.70 Sangamo Meters & Current transformers 19822.78 1,822.78 r BILLS FOR BOARD APPROVAL cont. Electric Water General Total Y Milt Seymour Reimburse for expenses incurred in attending seminar in S.F. 152.19 152.19 Milt Seymour Management Consultant - 5/77 2,700.00 2,700.00 Sha-Neva Inc. Sand 33.19 33.19 Sierra Pacific Power Co. Power usage - 4/77 1019708.41 1015708.41 Sierra Sun Notices - bidders on T'TSA line, Ordinances 7703 & 7704 74.25 250.00 10.00 334.25 Siri Office Supplies Office supplies 111.29 111.29 Southern Pacific Trans. Co. Overhead power line crossing permit 20.00 22.60 Specialty Oxygen Acetylene 22.60 22.60 p y yi rmid Legal Services-power supply purchase from PG&E 205.60 205.60 Spiegel & McD a 9 Standard Oil Lube grease 16.53 16.53 3,177.00 3,17 Stice & Wells Premiums adjustment - 3/11/76 - 3/11/77 . 0 SUSCO Meter couplings 74.50 74.50 Sun Printing Office supplies 121.37 121.37 282.70 282.70 T & T Engineering Lube tools, jack stands Tahoe World Notice to Bidders - TTSA Feeder F Rebuild 68.25 68. 25 Ta lor's Tires Tires & recaps 477.00 477.00 y 22.50 22.50 Tom's TV Cable rent 18 Truckee Donner Disposal Garbage service - 4/77 & 5/77 60.18 60.64 Truckee-Tahoe Lumber Co. Misc. hardware 208.52 208.52 Vartron Label program - billed to TSD 208.52 208.52 03 Wedco. Ground wire moulding staples, wrenches, copper connectors 364.03 3 . Xerox Copy machine lease 186.72 1846.72 1103,019.98 13,791.89 185709.76 1305521.63 Comments: R.W. Beck 586.91 Rate proceeding by SPPC before FPC 716.08 Power requirements study 2,440.32 Preparation of two-year work plan 1,326.93 Preparation of financial forecast RESOLUTION No. 77 10 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT PAY DATE CHANCE NOW, THEREFORE, BE IT RESOLVED BY THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT as follows: That the dates on which employees of the District shall be paid are hereby changed to the third (3rd) day of the month and the eighteenth (18th) day of the month. On the third (3rd) day of the month, employees shall be paid for all work performed to and including the last day of the preceding month. On the eighteenth (18th) day of the month, employees shall be paid for all work performed to and including the fifteenth (15th) day of the month. In the event the third (3rd) or the eighteenth (18th) day of the month is a Saturday, Sunday or holiday, employees shall be paid on the preceding work day. Passed and adopted by the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held within the district on the 7th day of June 1977 , by the following roll call vote: AYES : Directors Huber Maass Kuttel , Sutton . NOES: ABSENT: Director Craig TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By. T SUT N, President ATT Clerk Thereo RESOLUTION No. 77� of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DECLARING INVENTORY AND MATERIALS SURPLUS WHEREAS, it is the opinion of the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT that those items of inventory and materials listed on Exhibit "A" attached hereto are no longer needed for any purpose by the District. NOW, THEREFORE, BE IT RESOLVED by the TRUCKEE- DONNER PUBLIC UTILITY DISTRICT as follows: That those items of inventory and materials listed in Exhibit "A" are hereby declared surplus and the manager is hereby directed to sell or dispose of said items in the following manner: 1. The manager shall advertise in the appropriate newspapers and journals of the sale of said surplus items. 2. The manager shall provide each interested party with a copy of this resolution and the attached Exhibit "A 3. The manager shall notify all interested parties that each item will be sold in the quantity indicated and for a price not less than the stated minimum, 4. The manager shall open all bids on August 5 1977, at 2 :00 p.m. , and shall consummate the sale of each item to the highest cash bidder in conformity with the requirements herein. Passed and adopted by the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held within the District on the 7th day of June , 1977, by the following roll call vote: AYES: Directors Huber i Maass Kuttel Sutton - NOES: , ABSENT: Craig - TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By- PAT SU TON, President ATT Clerk Thereof Law Offices of Steven E. Grumer s EXHIBIT "A" SURPLUS MATERIAL MINIMUM QUANTITY UNIT PRICE BID Bolt, Angle & Straight 500 .85 425.00 Bracket, Primary Insulator 420 4 .88 2, 049 .60 Dead-End, Auto. Guy 400 1.93 772 .00 Guy Attachment 11100 .98 11078 .00 Guy Grips, Preform 900 1.06 954 .00 Insulator, Bell suspension 10" 300 4 .10 11230 .00 Insulator, Pin Type 540 1. 30 702 .00 Insulator, Post Tie Top 96 8 .16 783.36 Insulator, Post Horizontal Clamp204 12 .65 21580 .60 Insulator, Post Vertical Clamp 48 11.77 564 .96 Pin, Pole Top 200 2 .65 530 .00 Pin, Cross arm 400 1.03 412 .00 Pin, Short Shank Steel 1, 000 1. 34 1, 340 .00 Shackle, J-2742 600 .73 438 .00 Wire Ties, #2ACSR 800 .68 544 .00 Wire Ties, 2/0 ACSR 11700 .94 11598 .00 Wire, ACSR 2/0 Quail 180,000 ' .097 17,460.00 Wire, ACSR 1/0 Raven 20,000 ' .053 1,060.00 ire, ACSR 2 Sparate 100,000 ' . 0902 91020.00 Vire, U.G. 2/0 15 KV Ins. 20, 000 ' .628 12,560.00 ire, U.G. 2 15 KV Ins. 10,000 , . 397 31970.00 racket, Neut. Wire Extension 340 2.78 945 .52 4 X 4 Dodge Truck 1 500 .00 500 .00 225 KVA Transformer 1 Law Offices of Steven E. Grumer RESOLUTION NO. 7712 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT •. HIRING A. MILTON SEYMOUR AS PERMANENT MANAGER WHEREAS, A. Milton Seymour has been employed by the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT as its interim manager; and WHEREAS, the Board of Directors have evaluated his performance in said capacity and desire to hire him as permanent manager; and WHEREAS, the compensation of the previous general manager was discussed. Said compensation included the following monthly items: a. $2, 000. 00 as direct compensation; b. Pension benefits costing approximately $400. 00; C. Health plan benefits costing approximately $77 .00; d. Long-term disability benefits costing approximately $25 .00; e. One day of vacation pay; and f. One day of sick leave. WHEREAS, A. Milton Seymour has elected to be excluded from the District Health and Pension Plans and, in lieu thereof, accept the direct compensation as hereinafter referred to. NOW, THEREFORE, BE IT RESOLVED by the TRUCKEE- DONNER PUBLIC UTILITY DISTRICT, as follows: That A. Milton Seymour shall be hired as the per- manent manager with the following monthly compensation: a. $2, 500. 00 as direct compensation; b. Long-term disability benefits costing approximately $25 . 00; c. One day of vacation pay; and d. One day of sick leave. BE IT FURTHER RESOLVED that the compensation herein referred to shall be retroactively paid to June 1, 1977 . PASSED AND ADOPTED BY THE Board of Directors of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the Board of Directors held within the District on the 7th day of June 1977, by the following roll call vote: YES: R. Huber J. Maass K. Kuttel , e� P. Sutton , • NOES: - ABSENT: J. Craig f TRUCKEE-DONNER PUBLIC UTILITY Law Offices of DISTRICT Steven E. Grumer A By , AT SU ON, PRESIDENT Clerk Thereof_"___ RESOLUTION NO. 77 13 of TRUCKEE-DONNER PUBLIC UTILITY DISTRICT �► AUTHORIZING THE PRESIDENT AND MANAGER TO SIGN ALL DOCUMENTS REQUIRED BY THE RURAL ELECTRIFICATION ADMINISTRATION WHEREAS, the Rural Electrification Administration, hereinafter referred to REA, has required a resolution authorizing certain signatures for correspondence in matters to be submitted to REA in accordance with their rules, regulations and requirement ; and WHEREAS, it is the desire of the Board to conform with the requirements of REA; NOW, THEREFORE, BE IT RESOLVED By The TRUCKEE- ONNER PUBLIC UTILITY DISTRICT as follows: That the President of the Board, Pat Sutton, and th Manager, Milt Seymour, are authorized to sign all applications and other documents required to be signed and submitted before the REA in connection with the requisitioning and accounting for Loan Fund . Passed and adopted by the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, by its Board of Directors, at a meeting held ithin the district on the 7th day of June, 1977 , by the follow- ing roll call vote: AYES: Di rectors Huber f Maass _ Kuttel Sutton • NOES: ABSENT: Director Craig j TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By:, PAT SU TON, PRESIDENT 7TES . r qdrrk Thereof Law Offices of Steven E. Grumer TRUCKEE-DONNER PUBLIC UTIL117Y DISTRICT POST OFFICE BOX 309 TRUCKEE. CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors- FROM: Milt Seymour SUBJECT: Board Meeting of June 7, 1977 - Manager's Report. DATE: June 3, 1977 1 . Plans for TDPUD 50th Anniversary Observance: Our 50th anniversary observance will occur on June llth between 10:00 A.M. and 4:00 P.M. We will have the headquarters building open for inspection. Our billing computer will be operating. Our special equipment such as the High Ranger truck and backhoe will be on display. We will also have the Northside Well , Soma Sierra pump station and the Southside Spring and Well complex open for public inspection. I anticipate a minimum of six employees being on duty during those periods to answer questions and assist any visitors. We will have refreshments. 2. SPPC Filing with PUC for Revised Energy Cost Adjustment Clause: Sierra Pacific recently announced an increase in their energy cost adjustment clause (fuel charge) for retail customers in California. The charge was increased from 1 .084t/ KWH to 1 .153t/KWH. This fuel charge rate will be in effect until October, 1977, at which time it will either be raised or lowered. Inasmuch as Sierra Pacific is raising their retail fuel charge we can anticipate a similar increase in the wholesale fuel charge. 3. Status Report re SPPC Rate Case Still Pending at FPC (Refund) : As of today we still do not know exactly when the FPC will rule on the roll back of Sierra Pacific's wholesalerate which will result in a refund to us and several other publicly owned power systmes. Based on copies of documents received from the FPC staff it would appear that a ruling is imminent. The problem remains Mt. Wheeler's objection to the settlement agreement. 5. Status Report re R.W. Beck Revised Electric Rules and Regulations: R.W. Beck has indicated they will be visiting us within the next to weeks to discuss the revised Rules and Regulations particularly Rule 15, Line Extensions. Bill Cl outer, the engineer at R.W. Beck who originally was, working on this project, has left the firm and a new engineer is taking his place. The engineer is formally with SMUD's rate department. 6. Billing Procedures: Because of illness, vacations and intensive r MEMORANDUM to the Board of Directors Re* Board. Meeti ng of 6/7/77 - Manager's Report June 3, 1977 Page Z customer service activities we have slipped a little bit further behind in our billing. We are currently about three weeks behind. To correct the situation we will be operating the billing machine two days a week on a two shift basis and on Saturday until we are again caught up. I have also asked the software firm to make us a proposal for re-programming the computer to bury the fuel charge so that it does not appear as a separate item on the bill . We are also investi- gating the possibility of an improved bill format that will allow us to use bill stuffers or printed messages to keep our customers better informed. 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BROWN JR.,Governor ARTMENT OF HEALTH L35 AKARD AVENUE, ROOM 14 `m •�' REDDI NG,CA. 96001 (916) 246-6345 May 27, 1977. JUN Mr. Fred Whitford Tahoe Donner P.O. Drawer G Truckee, CA 95734 Dear Mr. Whitford: I have reviewed the proposed Sanders Well site and well design_ sketches. The well will be drilled for the Truckee-Donner P.U.D. The one-acre site near the intersection of Interstate 80 and State Highway 89 is • suitable for a domestic water well. The proposed well design is acceptable if the surface construction features as outlined in Department of Water Resources Bulletin No. 74 Water Well Standards are included. (Copy enclosed) . The well must be properly disinfected before it is placed in operation. Waterworks standards require a metering device be installed on each water source, If you wish I will be_ glad to discuss these recommendations with you. Sincerely yours, Lloy R. Heinzel Senior Sanitary Engineer Sanitary Engineering Section LRH:a s cc: Nevada CHD Truckee-Donner PUD Encl. i. wr ..ai,..... :it. r'ti;yfamiu. Y [i '� •�a.l�k� y#. ��/'/.�tr.. ,ii'mil+. yr April 7, 1977 Mr. Milton Seymour, Manager f^`j Truckee Donner Public Utility District Post Office Box 309 Truckee, Ca 95734 � •`- Dear Milt, .A few months back, I had the opportunity to review the District ' s comprehensive health plan in brief. At the time, I felt that - the plan could be improved with little or .no increase in cost- to the District . Following, is my analysis of the current employee health program and my recommendations concerning that program. ANALYSIS OF CURRENT HEALTH PROGRAM Blue Cross Hospital Plan: _ This is one of the best hospital care plans in existence today. The benefits provided for the dollar outlay are outstanding. Blue Cross has various agreements with hospitals of all kinds to provide services and those hospitals bill Blue Cross direct . The employee does not become involved in either the billing or claim payment process . Blue Cross Surgical/Major Medical Plan : Rarely is one best at all things and, as your employees are aware, the out-of- hospital benefits are Blue Cross ' s weakpoint . The basic benefits are, in some cases , well below what is currently being charged in your area. What ' s left is then paid at 80% under the Major Medical (MM) . The process of getting payment to the PICysician, the Laboratory, or the employee is often laboriously slow. Blue Cross Dental and Prescription Drug Plan : The benefits and costs are certainly well within the competitive average. The Prescription Drug Plan is expecially nice since Drugs will usually fall within. a deductible and thus are -rarely reimbursed . OUR RECOMMENDATIONS . Blue Cross Hospital Plan: We recommend the District continue this program. Money cannot buy a better hospital plan. Blue Cross Dental and Prescription Drug Plan: 'these are 3445 AM ERICAN RIVER DRIVE, SUITE B SACRAM ENTO, CA 95825 — 91 6/483-9202 Truckee Donner P.U. D. - Page 2 also very good programs; no one ' s interest would be served by - changing them. Blue .Cross Surgical/Major Medical Plan: This is not only the one area where change is possible, it is the area where quite , .. surprising changes can and should be made. And, at what should be considered, no increase in cost . ANALYSIS OF RECOMMENDED CHANGES The Blue Cross Surgical/MM plan provides 'a benefit for surgery and anesthesia that is about 70% of current charges . most other out-of-hospital benefits are covered under the MM at 80% after a 100 dollar deductible. We recommend the District adopt the Guardian Life Wrap-Around Plan which has been specifically designed for use with the Blue Cross Hospital Plan. -- Surgical -benefits are paid at 100% of reasonable and customary charges . All other out-of-hospital benefits are paid at 100% after a $100 dollar deductible. Claims are paid promptly 'and in full . Physicians and Laboratories readily accept Guardian coverage. The maximum out-of-pocket cost by an employee should be $100 a year, if he or she has a family,. the maximum cost should be $300: In most cases it will be much less, depending upon the services used and how often. This one change will give the District and its employees the best Insured Health Plan in the United States todayl ANALYSIS OF MONTHLY COSTS Blue Cross Blue Cross/Guardian Hospital Plan $45 . 26/empl Surgical/MM Plan $72 . 18/empl $26 . 66/empl Dental Plan $13 . 97/empl $13 . 97/empl Prescr Drug Plan $ 5 . 27/empl $ 5 . 27/empl Total for Health Plan $91 .42/empl $91 . 16/empl Life Insurance: _.$7, 500 per empl $10, 000/employee No A. D. &D. ' $10, 000 A.D. &D. No Dep coverage $ 1 , 000 ea Dependent Est cost $50/month $76 . 16 a month • Truckee Donner P.U.D. - Page 3 The actual cost for Health Plan benefits would decrease about $4 a- month. However, when the Guardian Group Life Benefits are added, the total cost for all benefits increases about $20 a month. *The Group Term benefits under Guardian are at least 1/3 better, not considering the Dependent Life benefit . We have had 4 years of experience with Guardian Insurance plans and with the Guardian/Blue Cross Wrap-Around . Their record is excellent . We have never had to shop around for better rates, we have never had a complaint on claims payments and we have never had a client switch to another health Insurance carrier after having installed one of these programs . We did obtain one other quote for a wrap-around from Crown Life. Their cost was $36 . 56 a month per employee, or nearly . $10 a month per employee higher. Their Major Medical is only an 80% rather than than Guardian ' s 100% . The total package, -should b'e clearly in a class by itself. - Si ely,/?ce Ron Richardson, CLU { V 00 Q W (j) H w 104 00 1 a) • u � r'v fo 4J0 . U OC: o x 0 � a O U cn rd rd . 4J 0 s4 rd 3•r-I N O t a) >i U)4J O a) w a A a) a)4-4 •n U) M U) M P U 44 4 M 4 11) O U) s~ 4 4 r-i O ? -P O a H -P .4J U) 44 rd O O H 4J O s4 -tJ 4 0 rd 0 m Cl 0 a•rl N w H a) En a M.U' a) a) 4J U 4 '� Q) W ri 4-4 4 H E4 -P 41 d d) r-� X U!) O. 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DONALD G. STRAND PROJECT MANAGER DART RESORTS BY JOHN R. DEHORN CIVIL ENGINEER CRAMMER ENGINEERING, INC. MAY 1977 M -411 Ln I 41 - f I I I i I I I I I 1 d1 I i I 11 1 1 I I I I I I I A, i l l 1 1 1 1 I I I t I I 1.. 0 1 1 1 I I I I 11 ( 1 1 1 1 0 I I I I I I I I I I I I I I (U I 1 I I I I I I I I t I A i l l I I I I I I I I I dJ I•a--i I i I I I I i I f I I 1 O 1 •r-i I I I 1 I I I 1 I I A I41 I I 1 I I I I 11 ! I I aJ I A I I I I I I I I I I 1 O I I I p41 I I 1 41 co I I I I I 1 I I I I CIO G b I I I I~ 4-J O 1 I f I I I W I 1 ! O co A N cn I I I l t l z I I l A f=- -w I I 1 I 1 I Z I I 1 aJ N a1 G I I 1 I I O I I I I4 OA O A N I H I I I I I I I l4 cd I4 a) P, O I cd O E-+ N >4 4J •H w I i I I O I I 1 3 4J 4J -H •H t..i cn 4J W :� u ct 3 v co cu O I t 1 I H I I 1 co p O p,•r) I > O O 0 1:4 co O I I q I I 1 d-) OA-HV I`+ O O M co y, I I O 4.J I I I •rl O O 6H 0) I •rl 0) 4-1 -H a - N 1 I cL1 Z I 1 I COM 4Jcd CO 4J i t O W I I I cd u] 1� •H co M ;3 1 I A I I aJ U U co r•-I O I cd > Q) O I ►-a H I �, cd U � U a1 A I }4 � N W 1 r-O�I � Q r-I 1 N O to r-i A 41 s� -q G v� v� O r-I �4 rid a. p w N • N r� (1) can p H � O � EH A P 4J 4J (4 Q 9� -H M �-+ IA4 c] cn C7 [4+ FE E--i Pr d W 0 CV W W H H V U - Now1 - f - CHAPTER 1 INTRODUCTION Purpose Lakeworld Development Corp. and the Truckee Donner Public Utility District entered 'into an agreement in March of 1970- to provide water service to the Tahoe Northwoods Development (now known as "Tahoe Donner") . In February of 1971 DART Industries, Inc.. assumed the rights and obligations of Lakeworld under the agreement with the concurrence of the District. In 1973 it became evident that the two parties were unable to guarantee that the Donner Lake water source contemplated in the 1970 agreement would be available. Dart and the District entered into a supplemental agreement on October 15, 1973. The purpose of this supplemental agreement was to allow the District and Dart to study and provide for alternate water sources and facilities for the Tahoe Donner Development. Now in 1977 it- appears that an amendment to the 1973 supplemental agreement may be in order. The majority of persons on both sides who will be involved in the negotiations to amend the 1973 supplemental agreement have not been involved in the water source and facilities development for Tahoe Donner since its beginning with the 1970 agreement. This report will provide selected background information for both parties to refer to during negotiations to resolve the amendment of- the 1973 Supplemental Agreement. Scope and Limitations This report will provide information concerning Tahoe Donnerts water requirements ` including .annual, maximum day and peak hour use, water storage at Tahoe Donner, existing well system capabilities and how all of the above relate to the quarterly water use projection. There will undoubtably be need for information other than that provided in this report during the negotiations for the amendment to the 1973 Supplemental Agreement. Subjects presented herein have been selected by Dart for presentation by Cranmer Engineering, Inc. because of our particular background in these areas with the Tahoe Donner Development. Some of the data presented is technical in nature however it is considered as basic, essential information for anyone influential in the planning for a water source development program of this nature. Sources of Information Reports, plans and design information for almost all facilities at Tahoe Donner are on file in the office of Cranmer Engineering, Inc. This firm has been the prime consul- tant utilized by the developer of Tahoe Donner since design began in early 1971. 1 CHAPTER 2 WATER REQUIREMENTS FOR TAHOE DONNER General A proper understanding of several terms used and how various facilities work together is essential in understanding and solving the problems associated with formulating a water source development program. Terminology "Average annual demand" - an average flow rate expressed in gallons per minute (G.P.M.) arrived at by dividing the total number of gallons used in one year by the number of minutes in a year. Considering Tahoe Donner at ultimate development we have the following: First calculated by Kienlen in Draft E.I.R. Tahoe Donner Annual Water Requirements for Application by T.D.P.U.D. to Lease State 6515' units @ 0.29 acre-ft/unit = 1889 acre-ft Land and Divert Water From Donner Lake Golf Course = 142 TOTAL 2031 acre-f t 2031 acre-ft. = 661,758,293 gallons Therefore average annual demand = 661,758,293 = 1259 G.P.M. (365) (24) (60) "Average demand on maximum day" - an average flow rate expressed in gallons per minute (G.P.M.) arrived at by dividing the total number of gallons used during the one day of maximum use by the number of minutes in one day. Again considering Tahoe Donner at-ultimate development we have the following: From 1970 agreement: "Provide for average maximum day use of 800 gallons per lot" From EIR for Donner Lake Water Diversion. Developed by Keinlen and DeHorn: 6515 total dwelling units projected at ultimate . _ development of Tahoe Donner. From Joe Williams and Golf Course Water Management Plan prepared by DeHorn: "Gallons per day requirement beyond 1981 in July and August projected to be 297,648 gallons" • Avg. Demand Max. Day = (800 x 6515) + 297,648 = 3826 G.P.M. 24 x 60 The above figure can be and has been calculated using slightly different information since 1970. In September of 1971 Lloyd Heinzel of the State Department of Public Health suggested that it be rounded to an even 4000 G.P.M. which it has been since that time. W.a 2 R "Peak hour demand" - an average flow rate expressed in gallons� g per minute (G.P.M.) arrived at by dividing the total number of gallons used duringthe one hour of maximum use by the number of minutes in an hour. ConsideringTahoeDonner a ultimate development we have the following: t From Cook Assoc.. "Water System Analysis 6515 units @ 1.092 pm/unit = 7 114 G.P.M.Report Oct. 1976" and Golf Course Water g Management Plan = 600 G.P.M. - 75,714 G.P.M. Water Storage On site storage is needed to provide for equalizing peak demands and providing for emergency fire reserve. A more detailed explanation of how storage is combinedwith pumping capacity to meet g P P g p y peak requirements will be presented later in this chapter. The 1970 agreement required the following: "Provide storage tanks for domestic and fire protection use (including emergency requirements) equivalent to a total of 288 million gallons for the entire proposed 6,000 lots or 466.66 gallons per lot." Figure 1 shows graphically how the total storage at Tahoe Donner is allocated to domestic equalizing, golf course equalizing and fire emergency purposes. Table 1 shows a complete breakdown of how storage for the various purposes is distributed between the eleven onsite storage tanks. Water Source Capacity vs. Water Demand Earlier in this chapter three demand rates were defined and determined as follows: Average Annual Demand 1259 G.P.M. Average Demand on Maximum Day 4000 G.P.M. Peak Hour Demand 7714 G.P.M. Figure 2 has been developed to provide a further understanding of how these demand rates fit into the constantly changing demands during a typical year. A water source for Tahoe Donner must be capable of providing at least the total amount of water equal 'to the average annual demand of 1259 G.P.M. flowing all year long or 6612 7002 000 gallons. In addition to this the source must have water available in varying amounts during different times of the year. For instance the average monthly demand in April is well below 1000 G.P.M. During August, however, the average monthly demand will exceed' 2500 G.P.M. and by examining the graphs in the lower part of Figure 2 it can be seen that there will be one day in August "the maximum use day of the year" when the average demand is 4000 G.P.M. During that day there is a peak hour demand of over 7700 G.P.M. Without equalizing storage it would be necessary for the pumping capacity placed at the water source to meet this demand. Equalizing storage reduces the need far pumping capacity to the average demand on the maximum day in the following manner. Examine the graph in Figure 2 which shows the maximum day variation by hour. Imagine the source being pumped at the average demand on that maximum day or 4000 G.P.M. Beginning at midnight and during the early morning hours the demand is less than that being supplied and the storage tanks are being filled. By midmorning the demand exceeds the supply which is now supplemented by flow from the storage tanks. This continues until early evening when demand again is less than that being supplied and the storage tanks begin filling again. 3 VLI DOMESTIC EQUALIZING STORAGE -*� 1,I90,000 GALLONS f,OLF BOURSE EQUALIZING STORAGE 440,000 GALLONS FIRE EMERGENCY STORAGE 'I 1,020,000 GALLONS � ON ITE WATERTAHO.E DONNER TOTAL ON SITE STORAGE 1S 2,650,000 GALLONS TOTAL STORAGE PROVIDED BY OAQT IS ON SITE + DONNER TRAILS _ ZBOO,000 GA r �11601000 GAL 1501000 GAL. FIGURE 1 TABLE 1 WATER STORAGE AT TAHOE DONNER TANK NAME EQUALIZING FIRE GOLF COURSE TOTAL Innsbruck 120,000 80,000 - 200 000 Falcon Point 120,000 80,000 - 200,000 Sitzmrk 120,000 80,000 - 200,000 TOTALS ZONE V 360,000 240,000 0 0 6 0,000 Herringbone 140,000 80,000 80,000 300,000 Stockholm 180,000 80,000 60,000 320,000 Roundhill 140,000 80,000 80,000 300,000 TOTALS ZONE VI 4601000 - 240,000 220,00 920,000 ZONE VIIA Pinnacle 60,000 120,000 - 180,000 Skilodge 120,000 120,000 110,000 350,000- Donner View 120,000 120,000 110,000 350,000 TOTALS ZONE VII 240,000 240,000 220,000 350,000 ZONE VIII Ski Run 40,000 60,000 - 100,000 ZONE IX Glacier 30,000 120,000 -- 150,000 PRaJECT TOTALS 11190,000 11020,000 440,000 21650,000 5 TAHOE DONNEk I VARIATION IN WATER DEMAND AT ULTI-MATE DELELOPMENT YEARLY VARIATION 6Y MONTH 4000 cid o • 3000 — t-a- 2000 AVERAGE ANNUAL DEMAND Co 1159 G.P.M. o — -- z 1000 IL 0 u Q JAN. FE B. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. • MAXIMUM DAY VARIATION BY POUR PEAK POUR DEMAND MAXIMUM MONTH MAXIMUM WEEK 1114 G-PM. VARIATION VA21NT1ON BY WEEK BY 0AY 6000 — r- 'AVERAGE DEMAND ON w 5000 MAX. DAY 4000 G.P.M. W 4000 Q W •� 7 3000 - LL C3 :: : - C/ Ae 2000 <...::::.::.: ...:: o :. ;; :: :.:: Z , ..... t-- 1000 :.. o - mht W W W W Q Q d a m n o o a z o zl Wi a .,. •- _ �T DC 4 . jN SATuRoAY AUGUST 4— WEEK 0� THE 4T-� WEEK - IN AUGUST IN AUGUST 11GURE 2 f ,. . Water Source Capacity Requirements _ From the material presented previously we can list the capacity requirements for Tahoe Donner water source.. 1 Provide at least the total amount of water equal to the average.annual demand of 1259-G.P.M. flowing all year long or 661,700,000 gallons. This is equal to 2031 acre-ft. 2) Provide water'in different amounts during various times of the year equal to that shown on .the "yearly variation by month" graph in Figure 2. 3) Provide a delivery capability (pumping) equal to the average demand on the OL maximum day or 4000 G.P.M. A common misconception with respect to the water source capacity requirement is that there must be an ability to pump 4000 G.P.M. continuously all year long. The, pumping capacity of 4000 G.P.M. of course must be there to meet that one maximum use day 'during the year. If 4000 G.P.M. were pumped continuously for one year 2,102,400,000 gallons or 6,452 acre-ft. would be removed from the source. This exceeds Tahoe Donner's annual requirement by over 200' percent. Existing Well System Capacity The Northside Well presently has a pumping capacity'of 769 G.P.M. According to Dr. John Sharp-of Hydro Search the Northside Well can meet average demands on the maximum day in excess. of 2000 G.P.M. and can meet an average annual demand in excess of 600 G.P.M. This means that the Northside Well can provide 50 percent of the ultimate source capacity for Tahoe Donner. During a typical year 330,800,000 gallons would be removed from the aquifer. Records indicate that 231,037,000 gallons were removed from the aquifer by the Northside Well in calendar year 1976. Less than half of this amount was delivered to Tahoe Donner. iQuarterly Use .Water Projection The supplemental agreement requires in part the following: "Dart shall project quarterly the anticipated water requirements of Tahoe Donner for the succeeding two years based on the standards and requirements in Paragraph 1 (a) of the 1970 agreement and inform the District thereof": I Cranmer Engineering, Inc. has provided that quarterly projection on behalf of Dart since October 1974. The quarterly projection for the end of the fourth quarter of 1976 presented the following information: Projected buildout rate to be 600 units on December 319 1978 600 units @ 0.56 G.P.M. = 336 G.P.M. . Golf Course = +248 G.P.M. Average Demand on Maximum Day = 584 G.P.M. The above projection is based on a build out rate of 51 units per year. Six years beyond December 1978 would add 6 x 51 = 306 more units. 906 units @ 0.56 G.P.M. = 507 G.P.M. Golf Course = +248 G.P.M. Average Demand on Maximum Day = 755 G.P.M. - It can be seen that based on the information available the 769 G.P.M, capacity of the Northside Well should be adequate through the year 1984. It is evident that when the need arises Dart could provide additional source capacity by increasing the delivery rate (pumping capacity) of the Northside Well up to 1300-1500 G.P.M. and ultimately 2000 G.P.M. with the necessary upsized transmission main or develop an additional separate water source: 7