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HomeMy WebLinkAbout1977-06-27 Min - Board �v 7,7 JUNE 279 1977 The Special Meeting of the Board of Directors was called to order in the Conference Room of the District office by the Chai rmanat 7:10 P.M. All directors were present at this time with the exception of Mr. Kuttel who arrived at approximately 7:12 P.M. The Chairman adjourned the meeting into to"' Executive Session at this time to discuss personnel matters. The meeting adjourned from Executive Session at 7:40 P.M. and reconvened into public session at 7:44 P.M. ROLL CALL: Huber, present; Craig, absent; Maass, present; Kuttel , present; Sutton, present; CONSULTANTS PRESENT: Grumer and Cook. EMPLOYEES PRESENT: Seymour and Reed. OTHERS PRESENT: See attached list of audience attendance. AGREEMENT WITH JOHN QUINTANA RE EAST RIVER STREET WATER LINE EXTENSION Mrs. Sutton again disqualified herself from this discussion because of conflict of interest. During Mrs. Sutton's absence from the room Vice President Maass chaired the meeting. Mr. Cook indicated that he had reviewed the plans for the water main extension and found that they are in conformance with PUD standards and recommended that they be approved subject to the agreement. Mr. Cook reported that he has not seen the appropriate encroachment permit and that in his opinion no action should be taken until the encroachment permit is received and until the District has heard from Southern Pacific regarding extension of the refund agreement. Mrs. Huber moved that the agreement with John Quintana regarding East River Street water line extension be tabled until such time as the two items that were mentioned, the specific encroachment permit by the County and the specific. information from Southern Pacific are obtained. Seconded by Mr. KUttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, abstain; SO ORDERED. RESOLUTION RE CONTINUING ELECTRIC AND WATER STANDBY CHARGES ON THE DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTY OF NEVADA Mr. Grumer provided the Board with a copy of a revised resolution re continuing electric and water standby charges on the District tax roll for collection by the County of Nevada. The Board discussed this revision. Chairman Sutton said that she believed that what is needed now is a resolution which establishes the specific charges to be levied this year and that another resolution approving Exhibit A with the specific charges on specific parcels should be adopted when Exhibit A has been prepared. The Manager and Mr. Cook recommended that the standby charges should be the same amount as last year. The Chairman asked for the record to show that the Manager and Engineer recommend that the same charges be continued. Following discussion the Chairman placed this item on the July 5 agenda for possible action. POSSIBLE ANNEXATION INTO PLACER COUNTY Mr. Cook discussed with the Board annexation of portions of Placer County in the Truckee Donner Public Utility District specifically that area south of Ponderosa Palisades and West of CSA 19 (Ponderosa Palisades South). Mr. Cook indicated that in his opinion if the District is to serve those areas water they should be annexed to the District. Mr. Cook indicated that the District should initiate something regarding the out-of-County areas the District serves and CSA 19 by requesting that CSA 19 make a formal request to the District after which the District would add to the request in the proceeding stage the other two areas in Ponderosa Palisades. Page 1 , June 27, 1977 The Chairman asked the Manager to research the background of the District's service of power and water outside its boundaries in Placer County. It was agreed that the manager would contact CSA 19 and determine their interest in TDPUD annexation of this area and if there is interest expressed indicate that a letter from them would be the first step toward annexation of CSA 19 and other property the District now serves power and/or water in the Sierra Meadows, Ponderosa Palisades and Donner Lake areas of Placer County. There was a consensus that the Manager would proceed to determine whether the properties mentioned are interested in annexation into this District. POSSIBLE DISPOSITION OF DISTRICT "SURPLUS" LANDS Dan Cook discussed with the Board District surplus lands. The Manager was requested to contact Roger Bonnet, appraiser, re land involved in the proposed land exchange with Mrs. Ralphs discussed by the Board in the Fall of 1976. Mrs. Huber moved that Jim and Karl work together on a list of potential surplus lands. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. It was also agreed that Dan �Cook would contact R.W. Beck regarding this matter and along with Mr. Maass and Mr. Kuttel report back to the Board. Mrs. Sutton indicated that Mr. Bonnet has experience with establishing lease prices. FINANCING ALTERNATIVES FOR CAPITAL IMPROVEMENTS Mr. Cook provided to the Board the proposed FHA Loan/Grant application, and indicated that if the application is satisfactory with the Board the President of the Board or the Manager should contact the agency for a pre-application meeting. Mr. Maass moved that the Board make the necessary appointment to proceed. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. Mr. Cook also discussed with the Board donated facilities as a financing alternative for capital improvements. He discussed the proposed PT&T joint trench project from their downtown office, down Main Street, across the Bridge and up Highway 267 and out to Ponderosa Palisades. Mr. Cook suggested that the Board place on a future agenda the consideration of this joint project with PT&T to install a water line at Dart's expense. It was agreed that this matter would be placed on the July 5 agenda. MISCELLANEOUS Mr. Kuttel reported that a hose is going from a fire hydrant to the pond from which the golf course obtains water at the Southside Springs. The Chairman requested that the Manager report on this matter at the next regular Board meeting. Mr. Kuttel moved that the meeting adjourn. Seconded by Mrs. Huber. --� ALL AYE BY VOICE VOTE. The Chairman adjourned the meeting at 10:17 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: at Su on, President o t e Board J e 0. Reed, Secretary . Page 2, June 27, 1977 I TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 AUDIENCE ATTENDANCE FOR THE MEETING OF 7 7 7 loom PLEASE PRINT YOUR NAME: 2. 3. -S7 4. 5. 6. 7. 8. 9. 10. , 12. � •� .� 13. 14. 15. 16. 17. . 18. 19. 20. 21. . 22. 23. June 27, 1','77 4'nclosed is P. cony of a let4:er received at the office Friday, directed to the Board "only." I will try again today to contact the r._.rty, �' ., ee� ,y ` zncer_e t� ' n_Ls his nroblerr rela_t...� to rersonnel , it ma_v�T ,e necessary to talk with him, initially in Executive session, and I m: f schedule it for the beginnin;P- of the next rep:.ula.r meeting „ on July 5. .Also , since I know you all think vot re drownin in paper, I ' d like to call �rour a ttentYi on to the Sri aerials related to rartic ul .r tonics which VOu may wish to locate a.',one`' your stacks for tonight' s -Special P.!*-eet1ng. �.v? TA 1'd A. `*1 A 1..,.:.►!`. I,I 1'i s L_ .L•1 coi)y of a nrorosed a�reemen.t & exhibit A received for 6/20 meeting letter t"ay 3 Jahn Quintana to 1:oard letter. 'T2.if l? Ilan to Crannrer Engr. letter June 1 1, eva.da County F lanninF Dept to �uintana letter June 1.5 Steve to Alt F,'emo June 20 1=Alt to Board Letter Tune 20 R .E . Sutton to V::ilt a s of .1; . rida� , June 2�-' , no new inf orr�.a.ti on re .-uintana matter was avai Table for the Board throucrh the office from any source ) TJ S�'. 1--,`D '1' =JET(.,,?:UTI��i copy of draft esol+._?tio�� received at Jur±e 20 r�leetir: (I don' t believe that t�_is is the resolution we need to adort a.t t i s rreetin�z* I 've sent info to Steve and will confer Vvlith him & TDdlt today. I think we need a different resolution ri p-:ht now fixing- sr}ecific cha.r�es for this fiscal year, and that a resolution similar to the one ou have should be adorted y in a. month. or so after Exhibit A (which lists tr.e specific �-• r�arcels and tr_e char e levied against each) has been prepared, Re-port called "Annexation Study - TOFU , IV arch 1 pr epa.red by Dan and received by Directors aro►.a.nd April 5 (2 1 pa,--es) s rrera rep. by Dan shotrrinp District owned lands , received by Eoa.rd a.t '"arch 1 rr.ee_tin� attached to V1/77 letter Dan to lt re Deerfied give I a.in 4LerllacemerIt Fina.ncinF e ort craned "Summ?ry of �`otential Excess_LandT " pre- pared by _`)an -and received at D--;arch l meeting atta_c'.ed to proposed Davis-"runsi:y loan a.r)�lieation { -ewes ) 1i 3.4�,i T.3..: .�i A T I 9 E'S 'ep o rt called "F oss i ble h'ays to Finance C;artial I rove ments are r-�.�"e t,}..� .a �.n an a- received at �.� r "'ay 17 meeting, � �es ?_et+e r JiAne 1.6 Iran to Water Cor_:rrittee re "Farmers Torre �'ii�ancina Assistance witha.�plica.tion irw�ormatior� attached 1- ope th i s In e lrs . c�Ti.es to kill t, � an ;teVe PAT TrD IN June 27 , 1977 to 11%`,ilt "eymour, Mana�,_-er IFRUM Pat Sutton, Board President Please have copies of the following, prepared for Directors huber, Kuttel and 1,'Iaass this mornin€_r and Placed in their "pick-up files" in case they come by the office in -preraration for ton?.-,rht' s me e t i ng-r i :pia::""'rict Ordinance ?501 dated ebruary 18 , 1975 (standby) 2"r Resol-I 04 dated Parch 4, 1975 ('Z.�"an'by) -1tion `�,�o 7 a 5 ,3.,r _I�esolution Nio. ?512 dated July 29, 11,7,75 (Standby) In addition, I would appreciate a copy of Pes , 7512; 1 already have copies of the others . Also, I am wonderinp, wl`iether the new Directors were Fiven copies of the Di,,- tr* ct' s Environmental R ift eview Guidelines . The "Local mi e of 1970" were adorted and attached Guidelines Implem _-,--the C-r-11 August 29, 7 , Jure < to Resolution _,�9 ?3. Resolutioa,?4�adop ted Aur ---./ 7 J u 1 C__ i97 amended those Guidelines through an attached Exhibit A. Can you please ascertain whether the Di-.rectors received copies of these Guidelines , as arended, sometime this spring)., perhaps durinE the Sanders Well environrr.,ental review Drocess . If copiec,.,, :t,yere not made then, please have it done this morning and placed in their files , Thank you, copies to R ob e rt a Karl Jim Steve FOS Since Tom' s TV bonding requirements was tabled to July 5 meeting, please provide copies of the agreement between district & Tom.' s IN to al l of us 1� ithin the next few days for pick-up at the office E JUNE 275 1977 The Special Meeting of the Board of Directors was called to order in the Conference Room of the District office by the Chairmanat 7:10 P.M. All directors were present at this time with the exception of Mr. Kuttel who arrived at approximately 7:12 P.M. The Chairman adjourned the meeting into Executive Session at this time to discuss personnel matters. The meeting adjourned from Executive Session at 7:40 P.M. and reconvened into public session at 7:44 P.M. ROLL CALL: Huber, present; Craig, absent; Maass, present; Kuttel , present; Sutton, present; CONSULTANTS PRESENT: Grumer and Cook. EMPLOYEES PRESENT: Seymour and Reed. OTHERS PRESENT: See attached list of audience attendance. AGREEMENT WITH JOHN QUINTANA RE EAST RIVER STREET WATER LINE EXTENSION Mrs. Sutton again disqualified herself from this discussion because of conflict of interest. During Mrs. Sutton's absence from the room Vice President Maass chaired the meeting. Mr. Cook indicated that he had reviewed the plans for the water main extension and found that they are in conformance with PUD standards and recommended that they be approved subject to the agreement. Mr. Cook reported that he has not seen the appropriate encroachment permit and that in his opinion no action should be taken until the encroachment permit is received and until the District has heard from Southern Pacific regarding extension of the refund agreement. Mrs. Huber moved that the agreement with John Quintana regarding East River Street water line extension be tabled until such time as the two items that were mentioned, the specific encroachment permit by the County and the specific information from Southern Pacific are obtained. Seconded by Mr. f KUttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, abstain; SO ORDERED. RESOLUTION RE CONTINUING ELECTRIC AND WATER STANDBY CHARGES ON THE DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTY OF NEVADA Mr. Grumer provided the Board with a copy of a revised resolution re continuing electric and water standby charges on the District tax roll for collection by the County of Nevada. The Board discussed this revision. Chairman Sutton said that she believed that what is needed now is a resolution which establishes the specific charges to be levied this year and that another resolution.approving Exhibit A with the specific charges o.n specific parcels should be adopted when Exhibit A has been prepared. The Manager and Mr. Cook recommended that the standby charges should be the same amount as last year. The Chairman asked for the record to show that the Manager and Engineer recommend that the same charges be continued. Following discussion the Chairman placed this item on the July 5 agenda for possible action. POSSIBLE ANNEXATION INTO PLACER COUNTY Mr. Cook discussed with the Board annexation of portions of Placer County y in the Truckee Donner Public Utility District specifically that area south E of Ponderosa Palisades and West of CSA 19 (Ponderosa Palisades South). Mr. Cook indicated that in his opinion if the District is to serve those areas water they should be annexed to the District. Mr. Cook indicated that the District should initiate something regarding the out-of-County areas the District serves and CSA 19 by requesting that CSA 19 make a formal request to the District after which the District would add to the request in the proceeding stage the other two areas in Ponderosa Palisades. Page 1 , June 27, 1977 The Chairman asked the Manager to research the background of the District's service of power and water outside its boundaries in Placer County. It was agreed that the Manager would contact CSA 19 and determine their interest in TDPUD annexation of this area and if there is interest expressed indicate that a letter from them would be the first step toward annexation of CSA 19 and other property the District now serves power and/or water in the Sierra Meadows, Ponderosa Palisades and Donner Lake areas of Placer County. There was a consensus that the Manager would proceed to determine whether the properties mentioned are interested in annexation into this District. POSSIBLE DISPOSITION OF DISTRICT "SURPLUS" LANDS Dan Cook discussed with the Board District surplus lands. The Manager was requested to contact Roger Bonnet, appraiser, re land involved in the proposed land exchange with Mrs. Ralphs discussed by the Board in the Fall of 1976. Mrs. Huber moved that Jim and Karl work together on a list of potential surplus lands. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. It was also agreed that Dan -Cook would contact R.W. Beck regarding this matter and along with Mr. Maass and Mr. Kuttel report back to the Board. Mrs. Sutton indicated that Mr. Bonnet has experience with establishing lease prices. FINANCING ALTERNATIVES FOR CAPITAL IMPROVEMENTS Mr. Cook provided to the Board the proposed FHA Loan/Grant application, and indicated that if the application is satisfactory with the Board the President of the Board or the Manager should contact the agency for a pre-application meeting. Mr. Maass moved that the Board make the necessary appointment to proceed. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. Mr. Cook also discussed with the Board donated facilities as a financing alternative for capital improvements. He discussed the proposed PT&T joint trench project from their downtown office, down Main Street, across the Bridge and up Highway 267 and out to Ponderosa Palisades. Mr. Cook suggested that the Board place on a future agenda the consideration of this joint project with PT&T to install a water line at Dart's expense. It was agreed that this matter would be placed on the July 5 agenda. MISCELLANEOUS Mr. Kuttel reported that a hose is going from a fire hydrant to the pond from which the golf course obtains water at the Southside Springs. The Chairman requested that the Manager report on this matter at the next regular Board meeting. Mr. Kuttel moved that the meeting adjourn. Seconded by Mrs. Huber. --� ALL AYE BY VOICE VOTE. The Chairman adjourned the meeting at 10:17 P.M. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: � �- at Su on, President o t e Board J e 0. Reed, Secretary . ...w.. Page 2, June 27, 1977 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587.3896 NOTICE OF SPECIAL MEETING of the BOARD OF DIRECTORS June 27, 1977 7:00 P.M. 7:00 P.M. 1 . Call to Order 2. Roll Call 3. Adjourn to EXECUTIVE SESSION re Personnel Matters 7:30 P.M. 1 . Reconvene in Public Session 2. SCHEDULED BUSINESS: A. Agreement with John Quintana re East River Street Water Line Extension B. Resolution re Continuing Electric and Water Standby Charges on the District Tax Roll for Collection by the County of Nevada 3. WORKSHOP - INFORMATION & DISCUSSION: A. Possible Annexation into Placer County B. Possible Disposition of District "Surplus" Lands C. Financing Alternatives for Capital Improvements 4. ADJOURNMENT jr - 6/22/77 r� t • TRUCKEE•DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF -7p 77 PLEASE PRINT YOUR NAME: 71 2. •�.- 3. 4• 5. 6. 7. 8. 90 10. JI , 11. 120 13. 14. 15. 16. .17. 180 - 19. 200 21. 220 23. June 27, 1c)77 '`nclosed is a ccry of a letter received at the office Friday, directed to the Board "onlT." I will try again today to contact the rarty, mince he thinks his problem relates to personnel, it may 0e necessary to talk `'Arith him, initially in Executive �essi.on, and I may schedule it for the beginning of the next regular meeting on July 5. .Also, since I know you all t1link you re drowning in raper, I ' d like to ca-11 -,aour attention to the materials related to -particular topics which you rrav wish to locate a-one your stacks for tonight' s Special eeting. T TT� corer of a nrorosed agreement & exhibit A received for 6/20 meeting letter �,'av John Quintana to Loard letter ",��a_y 1" Lan to Cranmer Eno-r. letter June 1 Nevada County Planning-, Dept to Z'.uintana letter June 15 Steve to :ilt Mlemo June 20 IYAlt to Board letter June 20 R OL , Sutton to Pv-ilt (a.1 of r �'rida1�-, June 2L , no new information re " uintana matter was available for the Board through the office from any source ) cor,v of draft _cesoluti on received at June 20 meeting (I don' t believe that this is the resolution we deed to adoLt at ti s ^;eetin 1 've sent so,n{e info to Steve and will confer ith him; & Ig ilt today. I think we need a different resolution rip--nt now fixing sr}ecific charges for this fiscal year, and that a resolution sirr?lar to the one y ,u have should be adorted ina m onth. or so after Exhibit A (which lists tl.e s-pecific rtarcels a..nd the charge levied a�a.inst each) has been rrerared, Retort called "Annexation Study - TL)P L,,D , ly-,a.rch l�7' " prepared by -Dananal received by Directors around Arril 5 (2L pages) S T T-1 IJ PLUS- I.Ai°, S an r�erared by Da.n showing District owned lands , received by Board a.t ',,-arch 1 meetin attached to 3/1/77 letter Dan to ilt re Deerfied :give !gain pier, a cer.m t _ 1_ en� �`lnanclr�� RPx)ort called "Summary of otentia_l excess Land .rIp, , " pre- pp-red by Dan a.nd received at I..arch 1 meeting a-ttached to proroE ed 'Davis -Cruns':�-v loan application (�= ra�:es } rTV ,(ZZ Rerort called "Possible Ways to Finance Ca ,tial Imro rove ments , " pre Dared by fan and received 2�t ,.a_v 1'� rr,E etink ++er June 1..6 Ilan to Water Co,,mittee re F min*a ) �_e " " '�' �- a�.r�.�ers �ore Financ ins Assistance with a.rplication inforr"_ration au tac��ed . ore this h e l-ps . c =vies to rr;i 1 t , _pan P. Steve �, T mr, PAT June 27 , 1977 T T to 1N!"Alt Seymour, Mian,-iger _P IRUM Pat Sutton, Board President Please have copies of the following prepared for Directors Hubert Kuttel and Maass this morning and placed in their "pick-up files" in case they come by the office in -creraration for tonizht' s meetings Dis t-ric t- Ordinance 7501 da ted February 18 , 1975 tandby) ' '! Resolution 140. 7 504 dated Farch 4, lc'75 ('Z'])tandby) , �1_ .,�_ esolution No. 7512 dated July 29, 19?5 (Standby) In addition, I would aprreciate a copy of Res . 7512 ; I already have copies of the others , Also, I am wondering w1hether the new Directors were given copies of the District' s Environmental Review Guidelines . The "Local Guidelines Impleme --the CEQA of lc7O" were ado-pted and attached to Resolution 7, J u.-r e < Resolutiop=l adopted August 29, .1 f 7 3 1974 amended those Guidelines through an attached Exhibit A. Can you please ascertain whether the Directors received copies of these Guidelines , as amended, sometime this spring, perhaps during the Sanders Well environmental review processe If copiecE. v ere not made then, please have it done this morning and placed in their files . Thank you, cories to Roberta Karl Jim Steve F es Since Tom' s TV bonding requirements was tabled to July 5 meeting, please provide copies of the agreement between District & Tom' s TV to all of us 1,,,,1ithin the next few day s for pick-ur at the office .