HomeMy WebLinkAbout1977-07-05 Min - Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
AGENDA
Note: Regular Meeting
set over one day due to of the
holiday on Monday,
July 4, 1977. BOARD OF DIRECTORS
,�.. July 5, 1977
7:00 P.M.
7:00 P.M. 1 . Call to Order
2. Roll Call
3. Minutes of June 7 and June 20, 1977
4. Bills for Board Approval and Statement of General Fund
5. Monthly Financial Statement _
6. Adjourn to Executive Session re Customer Complaint and Personnel
w Matters
7:30 P.M. 1 . Reconvene in Public Session
2. SPECIAL REPORT: 1976 Audit, Matt Gomez of Arthur Young & Co.
MANAGER'S REPORT:
1 . Truckee Donner Recreation & Park District Billing re Rodeo Grounds
2. Water System Deficiencies Recommendation & Plan of Action --
3. Status Report on Feeder F Contract
4. State Energy Commission Staff Visit
5. Status Report on FHA Loan/Grant Preapplication
6. REA 1976 Borrower Statistical Profile
Miscellaneous
UNFINISHED BUSINESS:
1 . Tom's TV Bonding Requirement: Review and Possible Action
2. Consideration of Highway 267 Intertie Joint Trench Project - Water Line River
Crossing
3. Resolution Implementing Standby Ordinance by Fixing Charges for 1977-78
Fiscal Year
4. Discussion and Consideration of Possible Upgrading of Employee Health
Insurance Plan
5. Staff Report re Direction for Retaining Special Counsel re Tahoe Donner
Matters and Engineering Evaluation of Tahoe Donner Water System Construction
Miscellaneous
NEW BUSINESS:
I . REA Request for Development of Management Guidelines
2. Consideration of Developing Rules and Regulations re District Elections
Miscellaneous
DISTRICT COUNSEL'S REPORT:
1 . Report re Paul Hobensack Disability Claim
2. Opinion re Director Compensation Requirements
. 3. Report re Confidentiality of Customer Names and Addresses
4. Opinion re Legality of Grievance re Pay Date Change
Miscellaneous
CORRESPONDENCE:
1 . CMUA Membership Renewal
Miscellaneous
ADJOURNMENT
r
JULY 5, 1977
The regular meeting of the Board of Directors of the Truckee-Donner Public
Utility District was called to order by the Chairman at 7:06 p.m. in the Conference
Room of the District Office.
ROLL CALL: Huber, absent at roll call but arrived at approximately 8:35 p.m. ;
Maass, present; Kuttel , present; Sutton, present.
EMPLOYEES PRESENT: Seymour and Reed
r-. CONSULTANTS PRESENT: Grumer
MINUTES
Mr. Maass moved that the Board adopt the minutes of June 7th with the addition
of Mrs. Sutton's corrections. Seconded by Mr. Kuttel . ROLL CALL: Huber, absent;
Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED.
Mr. Maass moved to table the June 20th minutes. Seconded by Mr. Kuttel . ALL
AYE BY VOICE VOTE.
BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND
Mr. Maass moved that the Board pay the bills. Seconded by Mr. Kuttel . ALL
AYE BY VOICE VOTE; SO ORDERED.
MONTHLY FINANCIAL STATEMENT
The Board was not provided with a monthly financial statement for this
meeting. The statement will be discussed at the July 18th meeting.
ADJOURN TO EXECUTIVE SESSION RE CUSTOMER COMPLAINT AND PERSONNEL MATTERS
The Chairman adjourned the meeting into Executive Session at 7:1.5 p.m. to
�-- discuss the Kenneth Easley line extension matter and personnel matters. See
the memorandum to the Board from Mr. Seymour dated June 30th regarding the Easley
line extension dispute.
The meeting was reconvened to public session at 7:56 p.m.
Mr. Maass moved that the Board direct District Counsel to look into the
Kenneth Easley matter regarding the line extension with the understanding that
he will report back to the Board at the July 18th meeting. ROLL CALL: Huber,
absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED.
SPECIAL REPORT: 1976 AUDIT, MATT GOMEZ OF ARTHUR YOUNG & CO.
Matt Gomez with Arthur Young & Company discussed with the Board the 1976
Audit Report. A copy is attached to these minutes. Mrs. Huber arrived during
this discussion at 8:35 p.m.
During a discussion of the WRSAD Custodial Fund, Mrs. Sutton asked that the
record show that the Chair requested that "the accountant and staff members
investigate the WRSAD custodial fund in Note 2 of the 1976 Audit in the amount
of $9,689 from the standpoint of the accessibility of those funds for use within
the District."
Mr. Gomez also discussed with the Board the management letter dated June 7,
1977. A copy of that letter is attached to these minutes. The Board discussed
'^" the need to designate the authority to write off bad debts. No action was taken
related to the 1976 Audit Report.
TOM'S TV BONDING REQUIREMENT: REVIEW AND POSSIBLE ACTION
The Manager discussed with the Board the District's bonding requirement for
Tom's TV and whether or not Tom's TV should be required to furnish the bond. Also
discussed was an agreement approved by the Board regarding the use of District
records by Tom's TV. The Chair requested that the Board receive a copy of that
agreement which was never executed by the President of the Board. This matter
was placed on the July 18th agenda for further consideration by the Board.
July 5, 1977
Minutes . . . . July 5, 1977 Page Two
Tom's TV Bonding Requirement . . . continued
Karl Kuttel moved to waive the bond to the current owner of Tom's TV. ROLL
CALL: Huber, aye; Maass, aye; Kuttel , aye; Sutton, no; SO MOVED.
Mrs. Sutton asked the record to show that her no vote was "that I do not
agree that this is a good thing for the District to do and I think Mr. Kirby has
had substantial concessions made to him in the operation of his service over the
last several years and I think that there is a very strong possibility that the
business will change hands."
Mrs. Huber stated for the record "that the motion applied only to the
current owner."
Mr. Maass requested that Mr. Kirby's statement become part of the record:
"As far as concessions that the PUD have made to Tom's TV system, there have
been two power supply connections made at $25; all of the rest were at the
going rate. There has been an increase in pole rent . . . I might point out that
the reason the fee was dropped is a fact that the connection charge included one
man for thirty minutes and two clamps and this could not in any way be justified
at $350 as can no connection in this system be made reasonably at $350 to anybody's
lot. I think that is an outrageous price and I think everybody else here realizes
that. I would also like to point out that the fact that the PUD raised the pole
rate to $4 without anyone's approval . I mean the Board just decided that we
need more money for pole rent and we have for some three years paid the $4 rate
and the Telephone Company has not and we are on the Telephone poles at the same
rate that you are, $2.50 per year. So it is an unfair thing but we haven't. . .
we have always gotten along fine with the PUD and we expect decent relations to
continue. But as far as the big concession that the PUD has given us, I don't
see it."
TRUC KEE-DONNER RECREATION & PARK DISTRICT BILLING RE RODEO GROUNDS
The Manager reported that Dr. Tapia has agreed to separate the rodeo com-
mittee billing from the Park and Recreation District billing. He indicated
that lie would be meeting with representatives from the rodeo committee regard-
ing that billing. Apparently the rodeo committee was quoted a cost in the
amount of a few hundred dollars and received a billing in the amount of approx-
imately $2,000.
The Park and Recreation District has also agreed to meet with Mr. Seymour
regarding their portion of the bill .
WATER SYSTEM DEFICIENCIES RECOMMENDATION & PLAN OF ACTION
This item was deferred to a later date at the request of the Manager.
STATUS REPORT ON FEEDER F CONTRACT
Mr. Seymour reported that Slater Electric intends to begin on the Feeder
F rebuild on July 11 provided the District can obtain the necessary agreements
and clearances from the Truckee Sanitary District to build the loop between
Feeder A and Feeder F across their property located beyond East River Street.
STATE ENERGY COMMISSION STAFF VISIT
The Manager reported on the meeting with employees of the State Energy
Commission as to what the District is doing for energy conservation and load
management. He reported that information obtained by the Commission will
probably be used to assist them in proposing mandatory load management legis-
lation.
STATUS REPORT ON FHA LOAN/GRANT PREAPPLICATION
Mr. Seymour reported that an appointment was scheduled for July 8th at
10:00 a.m. to discuss the FHA loan/grant request with FHA representatives.
REA 1976 BORROWER STATISTICAL PROFILE
Mr. Seymour discussed with the Board the 1976 REA Borrower Statistical
Profile. This item was for information only; no action was taken.
July 5, 1977 Page Two
Minutes . . . . July 5, 1977 Page Three
MISCELLANEOUS MANAGER'S REPORT
Mr. Seymour reported that the Truckee Fire District had discussed with
him the fact that the owners of the Alpine Riverside Hotel who are now remodel-
ing wish to install a fire sprinkler system which would require a four-inch
tap into the District's ten-inch water main. According to District Rules and
Regulations, the cost would be over $9,000. The Fire District reports that in
most systems a facility fee would not be required. However, Mr. Cook disagrees
with this and believes the entire facility fee should be collected. A letter
was received from Mary Ann Boi ce dated July 5, 1977, which the Board discussed.
i
A copy of that letter s attached to these minutes.
Mr. Maass moved to table this matter. ROLL CALL: Huber, aye; Maass, aye;
Kuttel , no; Sutton, no; MOTION FAILED.
Mrs. Huber moved to table the matter until the next meeting so that Dan Cook
could be present. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE; SO ORDERED.
CONSIDERATION OF HIGHWAY 267 INTERTIE JOINT TRENCH PROJECT - WATERLINE RIVER CROSSING
The Board discussed a proposed resolution regarding the Highway 267 Intertie
Joint Trench Project.
Mrs. Huber moved that the Board adopt Resolution 77-14 which directs the
Manager to sign plans, Truckee-Donner Public Utility District, Approving the
Phase I Construction Drawings of the Highway 267 District Intertie. Seconded
by Mr. Maass. ROLL CALL: Huber, aye; Maass, aye; Kuttel , abstain; Sutton, aye;
SO ORDERED.
RESOLUTION IMPLEMENTING STANDBY ORDINANCE BY FIXING CHARGES FOR 1977-78
FISCAL YEAR
Mr. Maass moved for the adoption of Resolution "Implementing and Fixing
la
Electric and Water Standby charges pursuant to Ordinance 7501 for the Fiscal
POW% Year 1977-78". Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Maass, aye; Kuttel ,
abstain, Sutton, aye; SO ORDERED.
DISCUSSION AND CONSIDERATION OF POSSIBLE UPGRADING OF EMPLOYEE HEALTH
INSORANCE PLAN
Mr. Maass moved to table Item 4 pursuant to the Union's request to reopen
negotiations of the contract. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye;
Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED.
STAFF REPORT RE DIRECTION FOR RETAINING SPECIAL COUNSEL RE TAHOE DONNER MATTERS
AND ENGINEERING EVALUATION OF TAHOE DONNER WATER SYSTEM CONSTRUCTION
Mr. Grumer requested that this item be tabled until Mr. Cook was present.
The Chair directed that this item be placed on the agenda for the July 18th
meeting.
MISCELLANEOUS UNFINISHED BUSINESS
Mr. Kuttel inquired of the funds to be refunded to Mr. Northrup in the
West River Street Assessment District. It was reported that the funds had been
sent to the County to be credited to the accounts of the WRSAD property owners.
The Chair indicated that Mr. Northrup's inquiry should be responded to by the
Manager.
PO-- REA REQUEST FOR DEVELOPMENT OF MANAGEMENT GUIDELINES
Mr. Maass moved to refer the development of management guidelines to the
By-Laws Committee. Seconded by Mr. Kuttel . ALL AYE BY VOICE VOTE. SO ORDERED.
CONSIDERATION OF DEVELOPING RULES AND REGULATIONS RE DISTRICT ELECTIONS
The Board discussed a letter received by the Nevada County Clerk regarding
rules and regulations re District elections. Mr. Kuttel moved that this matter
be tabled to the next meeting. MOTION DIED FOR LACK OF SECOND.
July 5, 1977 Page Three
Minutes . . . . July 5, 1977 Page Four
District Elections . . . continued
It was agreed that the Chair would take this matter under submission with
staff.
MISCELLANEOUS NEW BUSINESS
The Manager reported that the District to date has spent in the Sierra
Pacific rate proceeding $39,327, of which $32,570 has been spent with R.W.
Beck, $731 with Spiegal & McDiarmid and $6,024 with Martin McDonough. The „4-%
Manager recommended that the Board take into consideration all of the work
being done by R.W. Beck for the District.
REPORT RE PAUL HOBENSACK DISABILITY CLAIM
The Board discussed letter dated June 28, 1977, regarding this matter
from Mr. Grumer. A copy of that letter is attached to these minutes. Mrs.
Sutton asked that the record show "that it is apparent from the information
provided by Mr. Grumer that Paul Hobensack did file a claim for long-term
disability on January 1 . 1977 . . . . that on January 21 , 1977, Crown Life
received a claim for long-term disability and that this means that Mr. Hoben-
sack was still acting and holding the title of Manager of the District for a
period of at least one month after he had in fact filed for long-term disability
without any official indication to the Board from the standpoint of the reg-
ular channel that the Board receives information." No action was taken on this
matter.
OPINION RE DIRECTOR COMPENSATION REQUIREMENTS
The Board discussed with Mr. Grumer his letter regarding this item dated
June 29, 1977. No action was taken. A copy of Mr. Grumer's letter is attached.
REPORT RE CONFIDENTIALITY OF CUSTOMER NAMES AND ADDRESSESS
Mr. Grumer discussed with the Board his letter dated June 23, 1977. A copy
of this letter is attached to these minutes. No action was taken on this matter.
OPINION RE LEGALITY OF GRIEVANCE RE PAY DATE CHANGE
Mr. Grumer discussed with the Board his opinion letter dated June 23,
1977, regarding this matter.
Mr. Maass moved that the Board reject the grievance regarding the pay date
change and instruct the Manager to send a letter to the appropriate individuals.
Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Maass, aye; Kuttel , aye;
Sutton, aye; SO ORDERED.
CMUA MEMBERSHIP RENEWAL
The Manager recommended that the District again join the CMUA.
Mr. Maass moved that the District continue its membership in CMUA. It was
agreed that this item would be placed on the Bills for Board Approval at the
next regular meeting. Mr. Maass withdrew his motion.
Mr. Maass moved that the meeting adjourn. Seconded by Mrs. Huber. ALL
AYE BY VOICE VOTE; SO ORDERED.
The meeting was adjourned at 12:30 a.m.
TRUC KEE-DONNER PUBLIC UTILITY DISTRICT
tp 4Sutto A. Chairman of the eBar��d
Ja a 0. Reed, Recording Secretary
July 5, 1977 Page Four
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - June 30, 1977
Bank Balance - June 16, 1977 $1605652.42
Truckee Electric Revenue 475788.13
Truckee Water Revenue 3,875.42
Donner Lake Electric Revenue 12,340.02
Tahoe Donner Water Revenue 29654.01
Miscellaneous Billings Revenue 731 .52
Miscellaneous Revenue 26 3129.85 $254,171 .37
Approved Billings $159350.52
Bank of America - Truck Loan Payment 474.02
- Federal tax deposit 45733.23
George Cattan - Pension plan payment 258.75
Directors - Board meeting attendance 450.00
IBEW - Union dues 6/77 173.00
Petty Cash - Replenish fund 91 .16
Refunds of credit balances - closed accounts
Wayne Tokutomi 66-032-03 14.05
William Halpim 66-039-03 26.68
Tahoe National Bank - computer loan payment 356.44
U.S. Post Office - Postage meter 200.00
- Box Rental 8.00 ($22,135.85)
PAYROLL
6/30/77 OT DT Standby Gross Net
Barry 629.20 477.32
Chapman 594.88 464.02
Connell 23.25 705.25 506.07
►r-- Drace 6.11 729.23 505.76
Drace Vacation Due 903.54 593.37
Grow 888.80 655.44
Kinzie 599.28 402.56
Lopez 812.24 571 .54
Painter 359.92 265.64
Pomponio 485.76 359.59
Reed 66.49 574.75 388.27
Reynolds 812.24 617.22
Rose 579.92 391 .21
Rully 27.60 674.48 442.87
Seymour 15250.00 827.70
Silva 59.64 99.40 15033.76 741 .03
Straub 92.30 904.54 633.63
Wiser 476.96 329.19 ($95172.43)
155.49 27.60 191 .70 135014.75 95172.43
Bank Balance - June 30, 1977 $2225863.09
Bills for Board Approval - See Attached ($1485500.42)
Bank Balance After Payment of Bills $745362.67
BILLS FOR BOARD APPROVAL: -Electric Water -General -Total
,Ace Hardware Barrel Bolts for pump house, trailer ball 13.36 3.71 17.07
Aetna Life Insurance Life insurance premiums - 7/77 34.51 34.51
Air Service Co. Repair air compressor 677.68 677.68
Allied Automotive Vehcile parts and supplies 26.56 26.56
Alpha Hardware Work globes 25.46 25.46
Arthur Young & Co. 1976 Annual Audit 9180.00 9180.00
Armanko Office supplies 81.40 81.40
R.W. Beck & Associates Feeder F study - Billed to TTSA 486.01 486.01
Bi-State Petroleum Valve, fuel nozzle, transformer, filter, furnace repair 97.42 97.42
Blue Cross Health premiums - 7/77 1378.80 1378.80
Cal Western Life Pension plan premiums 1621.20 1621.20
Camellia Valley Supply Please refer to bills - too numberous to list 1512.32 1512.32
Capital Supply Safety supplies, fire hydrant couplings 5.34 377.73 383.07
Construction Methods 3 year subscription 16.50 16.50
Cook Associates Engineering rees - Billed Dart $299.22 2845.06 2845.06
Cranmer Engineering Lab analysis 34.50 34.50
D & D Agencies Shipping charge 2.60 2.60
Davis Auto Parts Pipe shaft repair, oil filter 6.30 6.30
Dictaphone Travel master dictaphone 259.70 259.70
Electrical World three year subscription 32.00 32.00
Graybar Current transformers, conduit, transformer numbers 1308.99 1308.99
Steven Grumer Legal Services 1355.00 1355.00
IBM Electric typewriter 705.96 705.96
IVC Printing Office supplies 32.01 32.01
Karl Kuttel Reimburse for underground service 305.28 305.28
Maydwell & Hartzell Fuse links 682.59 682.59
Mi lmar Tractor Brass screws 4.45 4.45
Mountain Electric Install timing relay 24.00 24.00
Nevada County Assessor Unimproved parcel printout 48.82 48.82
Nevada Safety Supply Safety glasses 67.30 67.30
Pacific Telephone Co. Phone changes, tank signal system 162.75 383.56 546.31
Reno Newspapers Ad for General Foreman 27.40 27.40
RTE Corporation Transformers, lighting arrestors 4228.34 4228.34
Ruralite Safety training 105.00 105.00
Sacramento Bee Ad for General Foreman 147.84 147.84
BILLS FOR BOARD APPROVAL cont. Electric -Water General Total
r
San Francisco Chronicle Ad for General Foreman 317.52 317.52
Sangamo Meters 2818.14 2818.14
Nick Sassarini Blast anchor & pole holes 40.00 40.00
Scott Engineering Transformer duster bracket assembly 970.14 970.14
Sierra Pacific Power Co. Power usage - May, 1977 113805.94 113805.94
Siri Office Supplies Office supplies 351.39 351.39
Steven Engineering Time delay relay 26.68 26.68
Sun Printing Office supplies 19.92 19.92
Tahoe World Ad for General Foreman 13.50 13.50
Taylor's Tires Flat tire repair 22.11 22.11
Tahoe Truckee Unified School Janitor service 4/7 Board meeting 24.03 24.03
Teichert Aggregates Sand ' 256.70 256.70
Tom's TV Office Supplies 68.90 68.90
Transformer Consultants Test oil in transformers 225.00 225.00
Trigon Corp. Paint 42.85 42.85
United Auto Service Vehicle repair 58.26 58.26
Univ. of California Extension class for Milt - Financing Special Districts 135.00 135.00
Wedco Bolts, heaters, wire, service sleeves 648.54 85.41 733.95
Western Hardware & Tool Poly Propylene rope 58.15 58.15
Wray Rentals Rent steam cleaner 40.49 40.49
Xerox Copy machine rental 164.30 164.30
$125676.42 $4966.12 $17857.88 $148500.42
4
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF 71,5172
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PLEASE PRINT YOUR NAME:
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RESOLUTION NO. 77 15
OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
IMPLEMENTING AND FIXING ELECTRIC AND WATER STANDBY CHARGES
PURSUANT TO ORDINANCE 7501 FOR THE FISCAL YEAR 1977-1978
WHEREAS, the Board of Directors of TRUCKEE-DONNER
PUBLIC UTILITY DISTRICT did, on February 18, 1975 , duly adopt
Ordinance No. 7501 fixing electric and water standby charges on
lands within the District boundaries, and providing a means for
collection thereof.; and
WHEREAS, said Ordinance has become final and has
been implemented by Resolution Nos. 7.512 and 7615; and
WHEREAS, said Ordinance prescribes that implementa-
tion of the actual charges shall be made by Resolution of the
Board of Directors for each fiscal year;
NOW, THEREFORE, by virtue of law and the provisions
of Ordinance 7501;
BE IT RESOLVED, for the fiscal year 1977-1978 as
follows:
1. The electric standby- charge shall be the sum
of $20. 00 for any parcel consisting of one (1) acre or more, and
the sum of $10. 0 0 for any parcel of less than one. (1) acre.
` 2. The water standby charge shall be the sum of
$10. 00 for any parcel consisting of one (1) acre or more, and the
sum of $5 . 00 for any parcel of less than one (1) acre.
3. The District shall now determine the lands to
be affected thereby for the current fiscal year and the charges
to be assessed, levied anti collected on the lands and parcels,
and upon the completion thereof a subsequent Resolution shall be
approved fixing and placing the electrical and water standby
charges on the District tax roll for collection by the County of
Nevada.
BE IT FURTHER RESOLVED that the Clerk of this
District be directed to forward certified copies of this resolution
to the Board of Supervisors of the County of Nevada and the
County Auditor.
PASSED AND ADOPTED BY THE Board of Directors of
the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the
Board of Directors held within the District on July 5th 1977,
by the following roll call vote:
AYES: Huber Maass , Sutton ,
NOES:
ABSENT:
Abstain: Kuttel
TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT
Law Offices of AT T: / By00,
Steven E. Grurner PAT SU ON, President
CLERK THEREOF
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r
ARTHUR YOUNG COMPANY
Board of Directors -2- June 7, 1977
statements. Further, projection of any evaluation of internal
accounting controls to future periods is subject to the risk that
the procedures may become inadequate because of changes in condi-
tions, and that the degree of compliance with the procedures may
,,.., deteriorate.
Our study and evaluation of the District 's system of
internal accounting controls for the year ended December 31 , 1976)
which were made for the purpose set forth in the first paragraph
above, were not designed for the purpose of expressing an opinion
on internal accounting control and would not necessarily have dis-
closed all weaknesses in the system. Such study and evaluation
disclosed the conditions described in the following report that we
believe to be material weaknesses. we have segregated our comments
on internal controls into two sections as follows:
I . Items for review by' the Board of Directors
II . Additional commentary required by R.E.A.
These weaknesses were not of such a nature as to affect our ability
to express an opinion on the District ' s financial statements, but
they did require us to perform additional auditing procedures or to
extend certain procedures.
Very truly yours ,
I . ITEMS FOR REVIEW BY THE BOARD OF DIRECTORS
Control Over Materials and Supplies
Control procedures over withdrawal of materials and sup-
plies need improvement . Currently, materials are withdrawn by any
employee by removing them from stock for use as required in con-
struction or maintenance projects. Often, a "materials requisition"
form is not completed until the project is completed and any unused
supplies are returned to stock. This form is the basis for an
accounting entry charging an appropriate plant or expense account
for the cost - of materials used. The delay in completing this form
increases the probability that- an error may be made, thereby mis-
stating a plant or expense account .
We recommend that a 'materials requisition" form be com-
pleted and delivered to a warehouse supervisor prior to any material
withdrawal. Any unused materials would be returned after project
completion, accompanied by a "materials credit" form. This pro-
cedure would increase the District ' s control over materials and
supplies and greatly facilitate prompt and accurate accounting for
materials used.
Errors in the Physical Inventory
During our observation of the physical inventory , many
problems were encountered establishing the accuracy of the count
of the inventory on hand. The problems were related to the unfamil-
iarity of the individuals assigned to the task of inventory counting
procedures and a lack of planning for the physical count .
To better control the physical inventory count , we recom-
,.,, mend the following be performed.
1. The warehouse should be surveyed prior to the count ,
neatly stored to facilitate an accurate count , and
all like items should be grouped in the same location.
2. A written procedure memo should be drafted outlining
the procedures to be performed by the individuals
i responsible for the count.
3. Included in those procedures should be:
a. All goods should be assigned a tab or other
indication after it has been counted to
assure all goods are counted and no goods
are counted twice.
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II . ADDITIONAL COMMENT REQUIRED BY R.E.A.
The R.E.A. requires that the District 's independent account-
ants comment on various aspects of the District ' s accounting and
administrative controls. The following items are in response to
the requirements set forth by R.E.A.
A. The financial statements were audited in conformity with the
Statements on Auditing. Standards issued by the American
Institute of Certified Public Accountants and, in addition,
additional audit procedures prescribed by R.E.A. in its
Bulletin 185-1 were performed for all material accounts.
B. Other Accounting Matters
1. Internal Controls - As noted in Section I of this letter,
the system of internal controls at the District is ade-
quate to achieve reliable financial data, but it is
weakened by a lack of segregation of duties , a situation
which is inherent in a small staff .
2. Accounting and Records - All accounting procedures and
records are adequate.
3. Materials Control - Controls over materials and supplies
are adequate, except as mentioned in Section I of this
letter, and no significant discrepancies have occurred
between the physical count and the perpetual records.
4. Compliance with Loan Documents - The District is in
compliance with all loan agreements except the note pay
able to the Sierra Pacific Power Company . See Note 4
to the financial statements for details of non-compliance.
5. Reports to R.E.A. - The Truckee-Donner report to R.E.A.
for the period ended December 31 , 1976 is in agreement
with the books and records of the District .
6. Service Contracts - The District does not utilize service
companies in any of its operations.
7. Deposits - All deposits are made in banks insured by an
agency of the Federal government .
8. Insurance Certifications - The replacement policy infor-
mation reflects the actual policies maintained by the
District .
9. Income Tax Status - The District is organized under the
California Public Utility District Act and as such is a
tax-exempt organization and is not required to file any
annual tax returns.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
MEMORANDUM
TO: Board of Directors
FROM: Milt Seymour
SUBJECT: Kenneth Easley Line Extension Dispute
DATE: June 30, 1977
Attached is a chronological sequence of correspondence regarding
the line extension charge for Sierra Meadows Lot 60, Unit 4 owned
by Mr. Kenneth W. Easley. Also enclosed is a Department of Real
Estate subdivision report for Sierra Meadows, Unit 4.
It appears that Mr. Easley relied upon the subdivision
report when he purchased his lot. The subdivision report states
that the line extension would cost approximately $1 .80/foot. Since
this subdivision report was issued in 1969 this probably reflects
the then current Rule 15 regarding line extensions.
I have inquired of the DRE as to their interpretation regarding
the District's obligation to provide a line extension at this cost.
According to Mr. Carlson of the' DRE the District is not bound to
charge the price quoted in the subdivision report. However, the
subdivider or developer is bound to notify his customers if he
knows of any substantial change in the cost of providing electricity
or any other service. Therefore, it appears that depending upon
s the purchase date of the lot Mr. Easley should have been informed
that the line extension cost for electricity might be considerably
more than the $1 .80/foot and that he should have been advised to
check with the TDPUD prior to purchasing his lot. It was obviously
a mistake on the part of the District to quote a price per foot
since this did not allow for unusual situations or inflation.
It is also easy to understand why Mr. Easley is upset since he
obviously relied upon the ,information in the subdivision report. I
recommend that the matter be referred to our attorney to determine
the District's legal obligations and that once determined that the
Board then consider the matter for possible final determination.
MILT SEYMOUR
5�
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13
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- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309 ,
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
+ May 25 , 1977
100
Mr. Kenneth Easley
P. O. Box 1969
Truckee, Ca. 95734
Dear Mr. Eas ley:
Our records indicate that an agreement was made for you to
make monthly payments of $100. 00 in order to clear up your
outstanding account.
The last payment received in our office was on March 8, 1977.
If there is a problem meeting our payment schedule for the
months of April and May, please contact our office. If not,
may we expect your check in the amount of $200. 00 covering
both of these months.
Thank you for your cooperation in this matter.
Sincerely,
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Mary Chapman, Bookkeeper
MC: kp
oo
w
r TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
January 31, 1977
Mr. Kenneth Easley
P.O. Box 1969
Truckee,, Ca. 95734
Dear Mr. Easley:
Please accept this letter as confirmation of your -outs tand-ing
bill in the amount of $927. 04 and a payment schedule below to
clear up this outstanding debt.
Feb. 1, 1977 - $100. 00 July 1, 1977 - $1.00. 00
March 12 1977 100. 00 Aug. 1, 1977 100. 00
April 12 1977 100. 00 Sept. 12 1977 100. 00
May 1 , 1977 100. 00 Oct. 11) 1977 127 . 04
June 11 1977 100. 00
If the above schedule meets with your approval, please sign be-
low and return one copy to our office. The other copy is for
your records .
Thank you for your cooperation in this matter.
Sincerely,
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Mary C apma , Bookkeeper
MC:kp
I, Kenneth Easley agree to the above proposal to clear up my
outstanding account of $927. 04.
Date Signature
IL
January 21, 1977
Mr. Kenneth E.aseley
P. O.. Box 1969
Truckee, California 95734
Re: Truckee-Donner Public Utility District
Dear Mr, Easeley:
This office represents the Truckee--Donner Public Utility District,
You have an outstanding balance with the District as follows:
Balance of $927.04 due representing Line extension
and connection fee,
DEMMID IS HEREBY MADE that you pay the above amount, totalling
$927.04, directly to .the District. Your failure to do so will result
in legal action.
I anticipate your cooperation,
Sincerely,
Steven E, Grumer
SEG:cb
cc: Truckee--Donner Public Utility District
�. TRUC KEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
October 14, 1976
Mr. Kenneth Easley
P.O. Box 1969
Truckee, Calif. 95734
Dear Mr. Easley:
I was unable to reach you by phone, so I thought I had better
write to you immediately regarding the balance outstanding on
your line extension in the amount of $927 - 04.
Bruce Grow, our General Foreman, and I have reviewed your
file and everything seems to be in order. Our original esti-
mate to you in December of 1975 was for $3, 385 . 00. I have
attached a copy of the statement which was sent to you in
March of 1976 giving you a breakdown of the actual cost which,
as it turned out, was $�+26. 96 under the original estimate.
We realize that this is a lot of money to pay to obtain elec-
tric service. However, since January of 1973 the District has
been operating under Resolution No. 7222 which states that the
customer will pay 100% of the actual costs . Unfortunately, in
your area the terrain was rather rocky making it very difficult
for our line crew to set the poles . One pole in particular
took a full day of work and also required some blasting.
Even though you did not like our .line extension policy you did
enter into this agreement with us and we performed the work in
good faith. Therefore, we see no reason for further delay in
making the final payment.
If you have any further questions , please do not hesitate to call.
Sincerely,
Mary Chapman, Bookkeeper
MC:kp
Enc
TRUCKEE-DONNER PUBLIC C UTILITY DISTRICT
i POST OFFICE BOX 309 '
P
/ TRUCKEE, CALIFORNIA 95734 C e i V P
k
TELEPHONE 587-3895 1� "
! 11,,Z
7 7
December 31 , 1975
ck ,2,5 �
Mr. Kenneth Easley
P.O. Box 369
Tahoe vista, California 95732
Dear Mr. Easley:
This estimate is in response to your request for a line
extension to lot 60 in Sierra Meadows-,
Since Sierra Meadows is a subdivision i n which the developer
did not allow for the installation
of power lines, the individual
lot owners who-request power are responsible for the costs to '
the power lines.nes. install
P Under Resolution 7222, you are required to pay
all costs involved for such installation, but with the possibility
i
of reimbursement over the next five ea P 1 ty
required prior to the years. •A 609' deposit i s also
P scheduling of the project.
The estimate is as follows: 510 linear feet @ 4.65 per f
labor and material :
p foot
Your share of line $2 9 373.00
installed by
Mr. Schwager $ 662.00
Connection Fee 310 .00
350.00
Total T3s385.00
When we talked recently about your service, I told you I did
not believe you would be required to pay the $350 connection fee.
However, as I now read the rules you will be required to a the
fee which has been included in the estimate. pay
If you are in agreement with this estimate it will be necessary
for you to so indicate in writing as well as deposit 60% of the
estimated amount, $2,031 .00 before construction is started.
For your information I have enclosed a copy of Resolution 7222
which relates to line extensions.
Sincerely,
Paul Hobensack
PH.jr
Oecember 31 , 1975
Mr. Kenneth Easley
P.O. Box 369
Tahoe Vista, California 95732
Dear Mr. Easley:
This estimate is in response to your request for a line
extension to lot 60 in Sierra Meadows.
Since Sierra Meadows is a subdivision in which the developer
did not allow for the installation of power lines, the individual
lot owners. whocrequest power are responsible for the costs to install
the power lines. Under Resolution 72229 you are required to pay
all costs involved for such installation, but with the possibility
of reimbursement over the next five years. A 60% deposit is also
required prior to the scheduling of the project.
The estimate is as follows: 510 linear feet @ $4.65 per foot
labor and material
$2,373.00
Your share of line installed by
Mr. Schwager 662.00
3,035.00
Connection Fee 350.00
Total T39385.00
When we talked recently about your service I told you I did
, not believe you would be required to pay the $350 connection fee.
However, as I now read the rules you will be required to pay the
fee which has been included In the estimate.
If you are in agreement with this estimate it will be necessary
for you to so indicate in writing as well as deposit 60% of the
estimated amount, $2,031.00,bbi6ore construction is started.
For your information I have enclosed a copy of Resolution 7222
which relates to line extensions.
Sincerely,
Paul Hobensack
PH-.Jr
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
March 12, 1.976
Stevens and Wood
Attorney at Law
P.O. Drawer S
Truckee, California 95734
Attn: James L. Porter, Jr.
Dear Jim:
I certainly am aware that you forwarded a letter to me dated
February 25,- 1976, asking for certain information concerning the
Easley line extension. I did phone your office in order, to acknowledge
your letter of February 25, 1976 and indicated to your secretary
it would take at least a month. I saw no i ndi cati o-n i n' your 11 etter
that the matter was urgent. It is my intent to cooperate with all
of our consumers. i n ever
. y way possible.
By the way, would .you please explain what you mean by "under-
. - -.
statement of the year" in the last paragraph of your letter?
. r
Sincerely,
i
Paul Hobens ack
Manager
PH:jr
cc: TDPUD Board
Mr. Kenneth Easley
n
LAW OFFICES OF
STEVENS AND WOOD
POST OFFICE DRAWER S
ALLACE L.STEVENS
DALE E.WOOD TRUCKEE,CALIFORNIA 95734
JAMES L. PORTER,JR. March 8 , 1976 TELEPHONE (916) S87-3862
a
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i
J
Mr. Paul Hobensack, Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, California 95734
Re Installation of Electric Power
to Lot 60 , Sierra Meadows
Subdivision, owned by
Kenneth Easley
Dear Mr. Hobensack:
As you know, I forwarded a letter to you,
.dated February 25 , 1976, asking for certain infor-
mation about the installation of electric power to
Lot 60 in Sierra Meadows Subdivision. I enclose a
copy of this letter for Mr. Anderson' s review..
Your reply to my letter was by telephone
on February 27 , 1976. You stated, in part , to my
secretary who transcribed in shorthand the following,
"We are trying to put things together . It will take
at least a month."
That must be the understatement of the year,
but I will await your reply.
Very truly yours ,
STEV AND D
By
• s L or te , Jr.
JLP/kr
cc: Mr. Rex Anderson
cc : Mr . Kenneth Easley
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Mr. Paul Hobensack
Truckee Donner Public
J, utility District
r'
February 25, 1976
Page 2
Re: Installation of Electric Power
, — to Lot 60, Sierra Meadows Sub d iv i s ion
division within District boundaries in
accordance with extension rule XV of the
District. Cost is contingent upon length
of extension required to serve at
approximately $1. 80 per foot for single
phase service. "
Said public report was issued on September .5, 1969 .
Will you please explain, if possible, how the costs
of providing power line extension and electric service
to Lot 60 has increased so substantially.
One more question, if I may, would you please
advise me as to whether Mr. Schwager has been paid the
- $662 . 00 which Mr. Easley was assessed pursuant to your
letter to Mr. Easley of December 31, 1975.
Finally, would you please advise me of Mr .
Paulus' present mailing address , if you know it.
Thank you for your anticipated cooperation.
Very truly yours ,
STEVENS AND 1400D
By
aa . Yoe J4r.
JLP/kr
cc : Mr. Kenneth Easley
P. 0. Box 369
Tahoe Vista, California 95732
Marc.
�.
Apri 1 r,-2, 1976
Stevens and Wood
Attorneys at Law
PO Drawer S
Truckee, California 95734
Attn: y James`L Porters` Jr*
Re: Installation of Electric Power to Lot 60,
Sierra Meadows Subdivision - Your letter of
February 25, 19764*--
Dear Jim:
We have been unable to locate any agreements executed by and
between the developer of Sierra Meadows and this District which
relates to electric lines in Sierra Meadows subdivision.
Mr. Easley was told at the time he requested the electric
power to 1 of 60 that he woul d be requi red to .pay the actual
construction cost of the extension and to pay 60% of our cost -
estimate in advance of the construction. I am aware of Resolution
7222 and a copy of this resolution was sent to Mr. Easley before
construction began.
Apparently you have information, which is not available in
our -records, concerning a public report from the Department of
... Real Estate issued on September 5, 1969. Apparently this
report contains information related to construction of electric
lines in Sierra Meadows including an estimated cost per foot.
I have contacted the Department of Real Estate about this
report and was advised by Mr. Richard Carlson of that department
that he would search their archives for such a report and get
back to me. If you are in possession of that report I would ap-
prectate receiving a copy from you to eapedi to this matter.
I am not aware of how line extensions were estimated in
Truckee in 1969. However, we have used fair estimates for Mr. Easley
and he is being charged only the actual construction cost.
Mr. Schwager will be given a credit for the $662.00 which
Mr. Easley was assessed. Any further information concerning
Mr`. Schwager's finances should be directed to him.
I do' not have personal knowledge of Mr. Paul us's present
James L. Porter, Jr.
Apri l 2, 1976
Page 2
address: -
I hope ,this letter has answered your questions.- If not,
please contact-my 'offi ce'. -
�'si n cerelY.-
i
Paul Hobensack .
, . ^t .-. . V a, .:�.. -. t . .. J s i-.✓ -. .- .r,r • � �•(l ....�3 iY 4r. Ld -.ti. . 3ra
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i
PH:jr
cc: Board of Di recto_ rs
Kenneth* Easley, '-
Martin McDonough
Encs. Copy of Easley bill to Jim Porter
TRUCKEE-DON,%ER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
September 10, 1976
Mr. Kenneth Easley
P. O. Box 369
Tahoe Vista, Ca. 95732
Dear Mr. Easley:
f According to. our records , there is an outstanding amount due
on your account of $927. 04.
We would appreciate it if you would check your records to see
if they agree with ours . If not, or you do not understand
the charges , please contact our office immediately at 587-3896,
extension 5 .
If your records do agree with ours , then we expect to receive
your remittance within 15 days ,
i
j
It is imperative that we hear from you within 15 days in order
to prevent us from taking further action.
s Sincerely,
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Lye 1 Cash
Interim Manager
LC:kp
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
January 31, 1977
Mr. Kenneth Easley
P.O. Box 1969
Truckee, Ca. 95734
Dear Mr. Easley:
Please accept this letter as confirmation of your outstanding
bill in the amount of $927. 04 and a payment schedule below to
clear up this outstanding debt.
---.,Feb. 13 1977 - $100. 00 July 1 1977 - $100. 00
U. - March 1, 1977 100. 00 Aug. 1 , 1977 100. 00
April 1, 1977 100. 00 Sept. 1, 1977 100. 00
May 13 1977 100. 00 Oct. 13 1977 127 . 04
.Tune 13 1977 100. 00
If the above schedule meets with your approval, please sign be-
low and return one copy to our office. The other copy is for
your records .
Thank you for your cooperation in this matter.
Sincerely,
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Mary C apma , Bookkeeper
MC:kp
I . Kenneth Easley agree to the above proposal to clear up my
outstanding account of $927 . 04.
�:Lz Z
477
Date 7 Signature
AWNW
1 i
- ----
DEPARTI.LENT OF REAL ESTA k F
OF THE
STATE OF CALIFORNIA
BvRTox E. S.xirrH, Real Estate Commissioner
In the matter of the application of FINAL SUBDIVISION
PUBLIC REPORT
SIERRA MEADOWS .DEVELOPERS IV,
�., A Partnersh•i p FILE NO. 8835 SAC
for a final subdivision public report on ISSUED SEPTEMBER 5, 1969
AMENDED NOVEMBER 10, 1969
SIERRA MEADOWS UNIT N0. 4 EXPIRES SEPTEMBER 4, ]974
PLACER AND NEVADA COUNTIES, CALIFORNIA
This Report Is Not a Recommendation or Endorsement of the Subdivision
But Is Informative Only,
Buyer or Lessee Must Sign That He Has- Received and Read This Report.
This Report Expires on Date Shown Above or Upon a Material Change.
SPECIAL NOTES:
LOTS 1 THROJGH 163, I NCLUS 1 VE, ARE IN NEVADA COUNTY; LOTS 164 THROUGH
206, INCLUSIVE, ARE IN PLACER .COUNTY,
THIS PROJEC a IS A "PLANNED DEVELOPMENT", THERE ARE NO COMMON AREAS
OR FACILITIES INCLUDED IN THIS OFFERING, HOWEVER, THE HOMEz�WNERS
ASSOCIATION HAS THE POWER TO ACQUIRE, IMPROVE AND MAINTAIN COMMON
AREAS AND FACILITIES,
THE ASSOCIATION HAS THE RIGHT TO LEVY ASSESSMENTS AGAINST YOU. YOUR
Awn-
CONTROL OF OPERATIONS AND EXPENSES IS LIMITED TO YOUR RIGHT TO VOTE AT
MEETINGS OF THE OWNERS,
MEMBERSHIP IN THE ASSOCIATION IS NOT RESTRICTED TO THIS SUBDIVISION.
OWNERS OF LOTS IN UNITS ,_1 , 2. 2A AND 3 WILL ALSO BE MEMBERS OF THE
ASSOCIATION. THE SUBDIVIDER ALSO HAS THE RIGHT TO ANNEX ADDITIONAL
LANDS TO BRING LOT OWNERS WITHIN THE SUBDIVISION.
INTERESTS TO BE CONVEYED: You will receive fee title to a specified lot together with
a membership in Tahoe-Sierra- Meadows Community Association, Inc. There are no common
areas or facilities owned or controlled by the Association.
LOCATION AND SIZE: One mile south of Truckee. Approximate-ly 91 acres divided into
206 lots.
MANAGEMENT AND OPERiJION: THE PLAN OF MANAGEMENT AND OPEWJION OF THE ASSOCIATION is
in the Restrictions . the Articles of Incorporation and the By-Laws. It includes , among
others, provisions lihich have the following effect:
You must be::ome a member of Tahoe-Sierra Meadows Community Association, Inc.
The Association wi l ! be managed by a Board of Directors. You will be notified of the
time and the place t)f any meeting. You have one vote for each lot you own. Voting
rights are allocated as follows:
CLASS "A" MEMBERS, comprising purchasers of lots , !�hal 1 be entitled
to one vote for each lot owned.
Page I of 4 Pages
R/E FORM C 1 8 :70o2.909 it-$$too" OCP
r
• r
MANAGEMENT AND OPERATION - Continued:
CLASS "B" MEMBER sha 1 1 be the Declarant who shall
avote
be to 3
votes for each lot owned until u (a) the total votes outstanding in
Class A shall equal al the total votes outstanding in Class B, or (b
on July- ] , 1969, at which time both Class A an }
sha 1 1 be entitled to one vote for each lot own d Class as s B membe rs
_ ed.
You may accumulate your votes for e l ect i n
g or of the voting power shall prevail at all meet i removing d i rf:ctors. At l east a majority
o - n_gs and the presence, in person or by
.proxy, of owners ho i d i ng 50/ of the voting power shall constitute
transaction of business. a quorum for the
The provisions of any documents relating to ma
be amended without she vote or written approval of nagement and operation may not
to the Restrictions. Articles of Incorporation 70°� of each class of membership as
p rat ion and By-Laws may be amended by a major-
ity of the voting power of members at an annual me
for .such purpose, Y et i ng or a meeting specially called
The Board of Directors, among other things , may:
By-Laws; pay for insurance, supplies, services an Enforce the Restrictions and
fund; delegate its d the 1 i ke out of the maintenance
power to others, and enter your lot when necessary for ma i me
The Association shai 1 , where the. Board of Directors determine e Hance.
provide for an annual independent examination of the acc V to be appropriate,
c sat ion. The Association', shall make a copy of such r ourt or accounts of the Asso-
accounts based on sLIch report available to each eport or a copy of a statement of
30 days thereof. If there is no such independent member a t the annual meeting or within
audit , the Association shall submit
an annual statement of account to each member at the annual meeting
of the completion thereof, or within 30 days
MAINTENANCE AND OPERATIONAL EXPENSES: Annual assessments
the acquisition, improvement and maintenance of ro may be levied to be used for
. devoted to the use and enjoyment of the c P pe rt i es, services and facilities
In addition to the annual assessment*ommon properties.
• ment year a special assessment a l applicable
the Association may l
' Y levy in any assess-
ment to that year only but payable over a period
of years if the Association so determines for the ur
part the cost of any acquisition, construction or purpose of defraying in whole or in
ment of a described capital asset or improvement upon ruct ion, repai r or replace.-
assessment shall have the assent of two-thirds Pon the common properties. Such
onst
voting at a meeting speciallycalled for °f the votes of each class of members
r such purposes.
Until the year beginning January 1 , 1968, the annual as s
per lot or ling ing unit. From and after January1 1068 essment shall be $10
increased by vote of the members, as hereinafter � J � the annua 1 assessment may be
three years, and at the end of each such provided, for the next succeeding
ch period of three years for each succeeding
period of three years. ,
Current expenses are only for -legal , accounting,
costs, insurance and administrative
Subject to the above limitations and for the periods 'therein 'Association may change the maximum and basis of the assess .� e n specified, the
such change shall have the assent of two-thirds vote of m_nts fixed thereby for any
voting in person, or Dy proxy at a meeting dui called eaci class of members who are
Y ed for tA i s purpose.
NOTE: The subdivider has certified it will not cast i .
favor of any special assessments for the acquisition is votes �n
or for capital improvements unless the vote of common areas
majority of the voting power of the 1 or written consent of a
. of owners has first been adopted.
EASEMENTS: Easements for utilities , drainage, earth slopes , anchor rights, sewers,
trim and remove trees and other purposes are shown on the title
division map recorded in the Office of the Nevada County report and the sub-
division Page 35 and in the Office -of the Placer Re:,orde r, Book 3 of Subdi-
visions ,
Page 70.
County Rec )rde r, Book "I" of Maps, '
i
r
i
Page 2 of 4 Pages
RESTRICTIONS: This subdivision is subject to supplemental restrictions recorded in the
Office of the -PI ace r County Recorder, Book 1260, Page 340 and in the Office of the
Nevada County Recorder, Book 483, Page 490, which said restrictions incorporate by
reference restrictions recorded in Book 410, Page 682, and amendment thereto recorded
in Book 432, Page 482, which include, among other provisions, the following:-
Prior to any construction, you must obtain approval of your plans by the Archi-
tectural Control. Committee.
Building Restrictions: No principal dwelling shall contain less than 900 square
feet, exclusive of porch, garages or. patios. Detached buildings, other than garages,
in addition to the main residence shall contain not less than 450 square feet.
Construction shall be compl eted' within 18 months from date of commencement.
FOR INFORMATION AS TO YOUR OBLIGATIONS AND RIGHTS, YOU SHOULD READ
THE R ESTR I C'r i ONS. THE SUBDIVIDER SHOULD MAKE THEM AVAILABLE TO YOU.
TAX ESTIMATES: If the subdivider is unable to give you the current tax information for
your lot , you may approximate your taxes as follows:
TAKE 25% OF THE SALES PRICE, DIVIDE BY 100, AND TH*=N MULTIPLY BY THE
TOTAL TAX RATE. THE TAX RATES FOR THE 1969-70 FISCAL YEAR ARE $7.47
FOR THOSE PARCELS IN TAX CODE AREA 77-008 AND $8.64 FOR THOSE PARCELS
IN TAX CODE AREA 77-011 , LOCATED IN THE COUNTY OF NEVADA. THE TAX
RATE FOR THE 1969-70 FISCAL YEAR IS $7.505 FOR THOSE PARCELS LOCATED
IN THE COUN-rY OF PLACER. THE TAX RATE AND ASSESSED VALUATION MAY
CHANGE IN SI!BSEQUENT YEARS. FOR EXAMPLE, ANY BONDED DEBT OR SPECIAL
DISTRICT ASSESSMENT APPROVED AFTER THE ABOVE TAX RATE HAD BEEN SET
COULD INCREASE THE FUTURE RATE,
ASSESSMENTS: Two separate assessment districts will be established to finance streets, -
drainage, water system and other improvements in this subdivision. One district will
cover only those parcels located in Nevada County and the other, those parcels located
in Placer County. Both districts will be es taW i shed under the provisions of the Im-
provement Act of 1913, *and bonds will be issued pursuant to the Improvement Act of 191 1 .
The subdivider's engineer estimates the total bonded indebtedness for the Sierra
Meadows Unit No. 4 Assessment District, Nevada County, State of California, will be
$399,350.00; and the total bonded indebtedness for the Sierra Meadows Unit No. 4 Assess-
ment District, Placer County, State of California, will be $1 13,090.00. It is estimated
that those lots located in Nevada County will be assessed $2 ,450.00 each and those lots
located in Placer County will be assessed $2,630.00 each. - These assessments will be
payable over a term of 15 years in annual installments of A /15th of the principal plus-
interest at the rate of 7% per annum. This assessment will be charged to the purchaser
in addition to the sales price of the lot or parcel and will be a lien which may be
foreclosed upon if the payments are in default.
The subdivider has certified that the existing assessment liens affecting this
subdiv i s.ion wi 1 l be paid in full from proceeds of the above-mentioned assessment
districts.
CONDITIONS OF SALE: If your purchase involves financing, i. form of deed of trust and
note will be used. These documents contain the following provision:
An accel era--.i on clause. This means that if you fail to make a pay-
ment, a not',ce of default may be filed and you would have 3 months
to reinstate by paying the amount of delinquency, interest and cost.
PURCHASE MONEY HANDLING: The subdivider must impound all funds received from you in a
neutral escrow depository until legal title is delivered to you. (Refer to Section
11013.2(a) of the Business and Professions Code.)
FILLED GROUND: Lots 39, 40, 419 42, 43, 47 and 204 are t( contain filled ground vary-
ing to a maximum depth of 6 feet.. These soils are to be pt operiy compacted for the
intended use under the supervision of a state licensed eng i r.ee r. The subdivider has
certified that no e!.crows will be closed until all corrective work has been completed.
Page 3 of 4 Pages
WATER: The Truckee-Donner Public Utl
61 i ty District a
service to each lot, advises that. it will 11 supply water.
FIRE PROTECTION: Truckee Fire Protection District.
ELECTRICITY: Truckee Public Utility District a '
supply electric service to the portion of' and Sierra Pacific Power Company wi 1 1
respective boundaries.
P the subdivision within each company's
The Sierra Pacific Power Company will
accordance with Rule No. 15 to the portion construct lines upon application i n
P n of the subdivision within the boundaries
Of its service area in accordance with Rule No. 1
Overhead line extensions of greater ��
9 length than the free extension will be
Made provided the applicant for service advances the
1 i ne in excess of the f ree I ength, utility $1 ,60 for each foot of
The Truckee-Donner Public Utility District will provide poorer line extension
to provide electric service to the lots in sub'ect subdivisi
J
daries in .accordance with extension Rule XV of the °n within District_ boun-
length of extension required i,red to serve at a - e District. _Cost is contingent upon
phase service, pproximateiy $1 .80 per foot for single
TELEPHONE: Pacific Telephone and Telegraph Company,
P y
SEWAGE DISPOSAL: Septic tanks will be used for •sewage disposal .
. You must pay for
your septic tank
Prior to commencing construction, you should contact the
health department for specifications, requirements and local
any 1 local problems.
STREETS AND ROADS: As of the date of this reports
the subdivider, has posted a bond with the county to streets have not been completed.
y ensure completion to county standards.
PUBLIC TRANSPORTATION: The nearest availablepub] is
hound bus service, at Truckee, one mile from the subdivision.transportation'consists of.G rey-
SCHOOLS: The Superintendent of the Tahoe-Truckee Unified S t
subdivision School District advises that
the elementary school servin -
g this vision is located in Truckee approximately 6
,.�. miles from the subdivision. The high school is located i
from the subdivision, n Truckee approximately miles
School buses operate on the main highway only, and u i l s 1 i '
in the subdivision would have to walk to the hi hwa b P P v�ng
9 y or e transported by others.
SHOPPING FACILITIES: Shopping facilities are o 'one mile from the subdivision in Truckee.
€F
t
MFD:tat
File No, 8835 Sac i
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Page 4 of 4 Pages
u
' 11
STEVEN E. GRUMER `
ATTORNEY AND COUNSELOR AT LAW
POST OFFICE DRAWER BT
INCLINE VILLAGE.NEVADA 89450
TELEPHONE 831-1974 LICENSED IN
AREA CODE 902 CALIFORNIA Q NEVADA
June 23, 1977
Pat Sutton, President
Truckee-Donner Public Utility District
P. o. Box 309
Truckee, California 95734
Re: Confidentiality of Customer
Names and Addresses
Dear Pat:
After some research, I have found no law on this
subject but feel that it should not be ignored. I would
recommend that the District adopt a policy of limited con-
fidentiality of customer names and addresses so that they
would not be available to the general public or the -private
business sector. I see no reason why they should not be
made available -to law enforcement agencies or other public
agencies when. a valid purpose is shown and the District is
satisfied that the list of names and addresses will not be
abused.
Very trul yours,
Steven E. Grume
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
MEMORANDUM
TO: Board of Directors
FROM: Milt Seymour
SUBJECT: Possible Annexation into Placer County
DATE: July 1 , 1977
In accordance with your instructions I contacted Jim Gray,
Special Districts Coordinator for Placer County, who is directly
in charge of CSA 19, and explained to him the Board's position
on annexation. He promised to talk to Supervisor Jim Henry and to
get a letter to the District requesting annexation of those
areas of Placer County now being served by the District.
MILT
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STEVEN E. GRUMER
ATTORNEY AND COUNSELOR AT LAW
POST OFFICE DRAWER BT
INCLINE VILLAGE,NEVADA 89450
TELEPHONE 831-1974 LICENSED IN
AREA CODE 702 CALIFORNIA 8c NEVADA
June 29, 1977
Pat Sutton, President -
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, California 95734
Re: Director Compensation
Dear Pat:
Ordinance No. 74-01 addresses itself to the
matter of the compensation to be received by the Directors
of the District for the performance of services required
thereunder. Pursuant to said Ordinance, each -Director is
to receive the sum of $50. 00 for attendance at each regular
meeting. Said sum shall be received only if the Director
attends at. least sixty per cent (60%) of the scheduled meeting
time.
It is my recommendation that the Board adopt the
following policy to clarify the ambiguities of the Ordinance:
1. Executive Sessions held either before or after
the scheduled meeting do not compute in the 60e test;
2. Adjourned Meetings do not come within the language
of Section 2 (a) of the Ordinance and are thus exempt from the
time computation; and
3. The time should be computed to the nearest five
minute interval for the purpose of determining compensation under
this Ordinance.
It is my hope that a fixed adjournment time will be
established at some later . date by the Board. This would help
clarify this issue and solve the underlying problems in an
objective manner.
Very truly F
..............
................
even E.. rumer
SEG:pr
R E C E I V E D
y
Jul JQ77
U L. it' - I I
T%CKEE DONNER P.U.D.
T
T'a if C,R A P Di 711 TC CT ER DIREG o
By
Information you may wish to re-Per to -- Ila-'U-ed to items on the agenda-f6r July 5 meeting':'
EXECUTIVE � _ �
letter June 23 Easely to 3oard
P;'-,er.,.o June '3 0 1%`,ilt to 3"orard with nurf-lerous attac.1-17mjents (available 7/1)
ALTDIT REPORT
t-he report received about (a month ago
-the 1�1'anap-rement letter froze: AY&Co Ju i-,e 7 TV q 7 a t-tachment)
t h t.0
A D�A IL'T'E R I IRE P C R T
1. letter June 16 TD Rec&Park Dist to 1Y ilt
2. letter June Mate Dept of lHealth to board rd with report attached
letter June 16 loan/rant
to Wa,tc1Dr Cor-rit-tee re FLI
.1-iment re FHA application info
letter June 23 Dan to T-ilt with a--ftacl
b, letter or r-emio y1lay 26 from REA (attached �tptistical Report may
be available 7/5)
T-r�7 r
VDUI
I T 0M, S
letter AT)---Ir-11 117' Steve to P=-ilt
cony of an'reement may be available 7/5
2, 1-1w 26Z Intertie:
letter Arr- 1 22 Crq-,r,.mer zEn�r to Don Strand Vv ith preliminary
es tuna.to attached
let ter It"ay 18 Cramer En�r to Don Strand re FroFress Re-cort
with -oreliming-ry estimate & map attached
100.. 3* Standbv Resolution:
revised draft resolution copy available 7/5
cony of ">'tandby Ordinance received at June 20 meetingr
Employee health"- insurance
�v letter April 7 l T."r ayne Richardson Co to lt
urdate may be available if received In office
50 LLecial Counsel re TD & IndeT)endent ]L,'ng�r Evaluation:
packet of information dated JL)Lne .212 from, 7L-j'an to
S
1 Mfana-=Terent Guidelinesi
letter Vay 2? Darrel F'ierceof REA to -L;oard resi-":ent
2* Rules for District Electionst
letter J i-)ne 1 from Col.,nty Cl,,.-Drk to "-special Districts with
J
attached "'lection Calendar
1-2-"-4 letters from Steve to " utton received Friday "i'lly 1 rild
I - W.-I
left for co-pies to be ,,na d e f o,r Board w L,i c h s h o lt-i 1 d be available
Ji.zrin� d-ay 01 Jule 5
P,S .L-xst vTeek Dan indicated that ,r- erha-;s e
267 '-ntertic- a�-.-roval
n' t
slol,'ld be accomulis-hed by resolution, -eo'ret th-�. t 1 di-Al
include possible ,--esolution on the a,!-:rer-1,.da item.
FA T 1 U'--P T�)14
"OREM
July 3 IQ77
rectors & District Counsel
TO the "7-1.na.crer, etherDi,--
Fa t .)tton
re: 1,-Jr?-,I't of 1--'inutes of
of June 10, ]-'� 77
C RE C T IL CAP S
e I of :D t
MANAGER REPCRT
I be-lieve that the ILinutes should include a brief recap of
the verbal report by the 1,41ana,7er during tfle meeting, not
just an attachment of his IIemo to the Board. Sometimes a
little triore inforrration is rriven in the verbal report arid
some references should appear in the body of the IVinutes ,
I have not had time to carefully review that section o--,L' t.-,,Ie
tape and Prepare a requested recap of the l(iana,,-2.erls lReport
for your consideration for inclusion in the Minutes approval
at the Jul.V 5 meeting. Perha.-os you will wish to direct the
Mlana,aer to have an employee do this through an addition to
the draft before you take action on these M-inutes ,
Pace 2 of Drp-`'t:
IhFC'c`P-ArI'I(.;N & 'DIJSC--""'-T
TD I LS A B
-•-z- --, „ .,
L 4.
E I 1� 0RI'ATICN: I bc�,lieve that when the
�.J T T
Chair directs , an individual Director requests , the !�'Ianager
or Counsel voluh-':,-eers , etc. , that certain things, harPen,that
the N inutes should record this .
ADD at the end of this item: "The Chair directed that
the new Directors receive a co-p�,- of the last
draft of an agreement on jNells A & L. 11
Page of Drafts
J I.-I T F F sr AT--h' LIiq.L� Ui
ftz'QUES' FCR Certain thing=s were a.=,-reed
to by consensus reaardin-cr the revision of exhibit A o--'L--' the
pro-nosed ?-.--P--reeP.-,ent, and the mutes should outline those
th,inns ,and, in addition, take note' of a com-iiiitment to ca-�-ry
�&Wei t e M$,
through on
ADD after the second t,---Iei.-.tence of the third paragrauht
"T.hle revisions are the inclusion of all lands
that will benefit from the line , an anal-,,,psis
• of benefit costs based on factors besi7es
frontage similar to an im-prover�ent district,
indicated he would contact Southern
Pacific re?�,--ard-inF potential development an
(continuedT—
too,,",
e 2
U frog': F a t mutton
-'I
re r t Einutes of June 20, 19 77
use of its lands alonE the line exten
and P. would
he that
tld notify all pro-perty owners
who will be affected b_v_tn' e line extension
aa-ree'r! ent regardinF the matter."
Pa,--e of Draft
CON SIDE RATI01' CF -1i''GRv vVA)' ' ATIC-44 9 "`Tce
Ull c rn OF At the end of the
lest paral-rrraph under this item, add for the record:
"Mr. Gru-mer indicated that he would contact
Martin 'McDonouEh reg-arding- this matter,"
Pq.,cre 5 of Draft
EW BUSIl""'SS - VIISCELIAI`ECUS
FITO R E-RRGR: second rarar-7ra-ph of this section re Pay Date
Greivance Chi�`�,i'N GE the date of the meeting
from July 7 to July -J.-.
DI"I"IR ICT E F.CiEy
After the Im-o, -t-overent District in Tay-Isoe Donner was covered,
several -- iscellaneous items were brought up. I believe they
should be briefly noted in the lv-inures
so that in the
future one can deteruine which meetings the matters were
disci,).ssed at, Y.-now which tares to listen to, etc,,
ADD 51-1-ter Parp�:rarh on Improvement District:
"Vr. Cook brought u-c the r., at ter of a response
to so called 'will serve rer-lt.,lestst from
DotentiRl developers who do not have firm
project commitments . He indicated that he
would take the r!r),._qtter `-j -she e Water Cotrmittee
U
for review."
Mr. Kutte-l- ex.rressed concern over late
billin7-s to the District' s customers and
his opinion that the electric deposit amount
should be increased. 'Eir. '"" eymour indicated
that the electric Committee will be consider-
in� this problem along with revisions in
the electric rules a.nd regulations . d
ties tfully submi ,tted PAT 2,)UTTUN
copy to Dan
1977
July 3
i-�--ectors & Dist-rict Counsel
e r
A"'" UIV� TO t1he P.ran5n,� r, Cth-
FRC)F.�- Pat utt on
re: !)ra-ft of T, irsutes of Reular i'v'.eetinr-r
of June 7
1977
C C r°R 'C rn I
P,q-�e 2 of T)rgft
T
INFORVATION & POSSIBLE kCrn(,;-�, yp 1 11'.1rG REQ 7'1-kt.E TS�
1. 1 t, TOI�,: I TV B u;11. 'Q�k-j-L i -24 1, a.Z.I
RE UE" *T A- DT (�T Al T..''P J'i
s-
R VA T 16 1,--ot of the information f-T �-:') FuR -�*) - 1"' ,
the Board has received about t1his matter has been
verbal , and I believe that the rv':inutes should include
1 T the main noints of th in'e ormation,
Please ADD after first sentence tinder this itemi
"rvIr. Kirby said that tlrie w,'2 , 000 bond required
the �J'istrict costs between $250-400 a vear, and
that FT&T has recently waivered its $'l-OLOOO bond
recuirement w',,--.ich was a. kind of -oerformance bond
to pm nt from FTC'-T roles
_ guarantee rernoval of e ul
if the cable service went out of business . Ii r.
Kirby indicated that the District is using 8-10
of his -roles . President Sutton requested that the
i�)Oard be -orovided- tA,Tith codes of the qgi�_eement
between the Districtand Tom' s TV."
Pale 3 of ID raf t
F T
"ATIuTi: The attachment of the Manaaer' s
Tj T F CR E I N'F UP
" -
11"em-o to the Boar_ n d does not mean; that the P;�"iinutes noc(I
r'lot inclt)de a brief recapof the verbal report. Othe--r-
'pise a cc-py of t'he Dvinutes tells nr-)thin,�r and t',.e IN"erro
rnp.A.,i- not be available .
Flepse ADD brief recap under each item of the 11�:'Ianager's
Reports
I�Oth A�-.' `IVEIRSAF-.Y: After first sentence ,
P L A,I i'L ji
,adds "pl-qLLnS include a special story in the Sierra -'-.�un,
an G-Pen house with a demonstration on of the computer,
C'% -
a riot :tick' demonstration, eui-oment on display
d in demonsItration, and refreshments , - .1n -
A A 4 4-4
the I\ orthsidle Well, Soma Sierra
Station, the Tahoe Donner 6ub6ta-tion, aFIL?I tlle
Southside-E)'T)rinpr cor'-.-Ple�x .will De O-PeMM
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