HomeMy WebLinkAbout1977-08-29 Min - Board I
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without Board approval, interfere in a matter that does not concern their
District. It was agreed that Mrs. Sutton would draft a position statement
of the Board and provide it to the TDPUD Board for their approval at the
Special Meeting of 9/6 to be presented to the TSD Board at their meeting.
The Board also agfeed that even though the TDPUD system is totally
separate from the Donner Lake System the TDPUD Board hopes that the Donner
Lake Utility Company would rectify the fire flow situation at Donner Lake
in the best interest of all of the Districts.
It was agreed that a Special Meeting would be called on 9/6 at 7:00 P.M.
to be adjourned to the Sanitary District meeting at 7:30 P.M.
The Chairman adjourned the meeting at 12:12 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
/I I &4ze ,
Sutton President of the Board
A. Milton Seymour, Clerk of the Board
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t, 8/29/77 pg. 2
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF $ d 1-7
PLEASE PRINT YOUR NAME:
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
AGENDA
of the
SPECIAL MEETING
of the
BOARD OF DIRECTORS
Monday
September 26, 1977
7:00 P.M.
1 . Call to Order
2. Roll Call
3. Adjourn to Executive Session with Martin McDonough, attorney re: legal matter
4. Reconvene- to Public Session
5. Discussion and recommendations resulting from Health Department inspection
of Southside water sources
6. Discussion and direction re: hospital water connection and billing fees
P•--
7. Discussion and direction re: response to State Clearing House comments on
the Deerfield line replacement
8. Discussion with Dan Cook re: East River Street line extension cost allocation
9. Discussion re: manager's response to Marquette letter re: District consolidation
10. Correspondence:
a. Sanford letter
b. Alta Hotel letter
c. Bud Kaye letter
d. Maragliano letter
11 . Adjourn to Executive Session to discuss personnel
12. Reconvene to Public Session
13. Adjournment
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MINUTES OF THE SPECIAL MEETING OF THE
BOARD OF DIRECTORS OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
September 26 , 1977
The Special Meeting of the Board of Directors of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT was called to order
at 7 :12 P.M. by the Chairman.
All Directors are present. A. Milton Seymour, Manager,
Steven E. Grumer, District Counsel, Dan Cook, District
Engineer, and Martin McDonough, Special Counsel, are also
present.
The Chairman adjourned the meeting to Executive Session.
At 8:13 P.M. , the meeting returned to Public Session. The agenda
was changed in order to take up the . item on the Hospital water
fees at this time.
1. Discussion and Direction re: Hospital Water Connection
and Billing Fees. Mr. Holmes, from the Hospital District, is
present. Mr. Seymour stated that a copy of the ordinance and
a copy of the regulations were sent to the Hospital setting
forth the requirement for the connection .fee.
Mr. Grumer reported that he had discussed this matter
with Mr. Seymour and reaffirms the position of the District
that the Hospital is required to make such payments.
General discussion by the Board with Mr. Holmes concerning
the position of the District. Mr. Holmes set forth the
position of the Hospital which was doubt that the detector
meter is required. The Board determined that a detector check
meter must be installed by either the Hospital or the District,
and indicated that they had no questions regarding the Manager ' s
draft letter to the Hospital District.
Director Huber moved to reaffirm Ordinance 7701 as it
applies to the Hospital connection fee. Seconded by Director
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Maass. Roll call vote. All aye.
2. Discussion and recommendation resulting from Health
Department Inspection of Southside Water Sources.
Mr. Seymour reported on the visit of the State Health
Department and the inspection, and the remedial work that has
been done since their earlier inspection. An injection chlorinator
has been installed in the Southside Spring. The tests were
satisfactory and the use of the springs with the chlorinator has
been approved.
Southside Well #1 is disconnected until repaired to the
satisfaction of the Health Department. Dan Cook reported on
what work would be necessary to repair the well to satisfy the
Department. Mr. Seymour recommended that he find out immediately
if the sanitary seal can be put in place. If this is feasible,
he recommended that the Board should take immediate action to
activate the Southside #2 Well . Director Maass requested the
District Engineer to prepare an analysis of what can be done
to repair the well and the approximate cost thereof.
Concern was expressed by the Directors about the storage
of water samples in the refrigerator which is used for food and
beverage storage.
Mr. Seymour provided the Board with the appropriate manner
in which samplings are to be taken pursuant to his instructions
from the Health Department. Weekly unchlorinated samples are to
be taken directly from the -spring. Samples from three locations
(Southside, Gateway-Tahoe Donner, and Prosser Heights) in the water
system are to be taken twice a week. The Manager indicated that
he is looking into other labs to do the analyses. The Chairman
directed the Manager to communicate with Cranmer Engineering,
the firm which has been making the analyses, about their failure
to promptly notify the District by phone when high counts were
found in the samples.
The Chair reiterated the direction of the Board that Mr.
Cook would make a recommendation on the Southside Well #1
problem for the next regular meeting on October 3 , and that
the Directors would receive it by Friday, perhaps at their home
addresses. She specifically asked for the Minutes to show this
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direction.
Mr. Kuttle raised a question about the leaking pipeline
as it relates to well problems. Mrs. Sutton reported that the
District had this day received a Letter of Conditions on the
Farmers Home Administration Loan which will solve the problem
of the leaking pipeline.
3. Discussion and Direction re: Response to State Clearing
House Comments on the Deerfield Line Replacement.
Board reviewed Dan Cook's letter concerning this matter.
Mr. Cook was present and reviewed the matter for the Board.
General Discussion. Board consensus that Dan Cook rewrite the
letter with the changes as discussed by the Board at this meeting.
Final copy to be furnished to the Board.
4 . Discussion with Dan Cook re: East River Street Line
Extension Cost Allocation.
The Chairman turned the meeting over to Vice-President Maass
and left the meeting room on the basis of conflict of interest
PON-
because she is an affected property owner.
Dan Cook presented his suggested formula to the Board
which would spread the repayment, and the Board had a full
discussion on the method proposed. Consensus of the Board
that a clearer example should be furnished to the Board showing
the exact application of the proposed formula to a specific
property owner.
Motion by Director Kuttel that the formula proposed by
Dan Cook be accepted along with recommendations and a schedule
be presented to the Board showing the application of the formula
to a specific property for the purposes of example and clarifica-
tion of the application of the formula for the Board. Motion
seconded by Director Huber. Roll call vote. All aye.
Director Sutton abstained from discussion on the matter
and did not vote on the Motion.
5. District Manager' s Response to Marquette Letter re:
District Consolidation.
Mr. Seymour proposed that the District advise Truckee
Sanitary District that the Board will further discuss the
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matter at its meeting October 3, and that at some time in the
future the Board would entertain holding a joint meeting to
discuss the possibilities of consolidation.
Mr. Grumer reported on the substance of the letter he
�.. was directed to write to the Board concerning the ramifications
of a consolidation, which he stated will be received by the
Board within the next few days.
The Board directed Mr. Seymour to respond to the letter
of Mr. Marquette by stating that the Board is considering the
matter, District Counsel is reviewing the legal ramifications,
and the Board would take under submission the possibility
of a joint meeting at a later date after all of the above
have been received and reviewed.
6 . Correspondence.
a. Sanford Letter. This correspondence concerns
a line extension to a lot at Donner Lake. Mr. Seymour reported
that a three-pole extension would be required. Chairman
Sutton referred to the agreement of May 3, 1943 between
Donner Lake Development Company, Sierra Pacific Power, and
Truckee-Carson Irrigation District and recommended that
the agreement be reviewed to ascertain whether or not it
relates to the supplying of power. Mr. Seymour stated that
he would review the agreement and advise the Board.
Chairman Sutton noted that this area may be a possible
new assessment district. In response, Mr. Seymour reported
that the area is not developed sufficiently to warrant a new
assessment district. This matter is to be on the agenda for
further discussion on October 17 , 1977 .
b. Alta Hotel. Mr. Seymour reported that the
Alta Hotel has been consistently late in payment of their
statements. Mrs. Huber referred to the prior decision of the
Board, made during the meeting of September 19, concerning
deposits. Mr. Kuttel stated that he felt that if they were
not consistently prompt in payment that the amount on deposit
should be retained for another year and if during the year
their payments are made timely, they would be entitled to a
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refund of the deposit at the end of that year.
Mrs. Sutton referred to the problems the District has
been experiencing for a period of time concerning the prompt
mailing of billings to the customers. It was her feeling that
unless they had been receiving service for the last five years
and had a current record of payment prior to the recent billing
problems, that she could see no basis for returning the
deposit at this time. She further stated that the District
should take some responsibility for many customers making
what would appear to be late payments due to the problems of
getting the statements out to the customers promptly and on
a consistent basis. General discussion by the Board.
Mrs. Sutton recommended that Mr. Seymour secure such
other information that may be required and make a determination
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in his own judgment concerning whether to make a refund of the
deposit or hold it for an additional period of time.
C. Bud Kaye Letter. General review by the Board.
Mr. Seymour recommended that a letter be sent to Mr. Kaye
with copies of the file from Mr. Grumer' s office. Further
discussion of billing procedures and the need for a system
which would permit the District to verify all transactions
and the method of payment (i.e. , by check,cash, etc. )
Concern was expressed over the District's practice of
sending a letter regarding a wage attachment. Mr. Seymour
indicated that apparently this had been done for years, and
Mr. Grumer indicated that 'it was no longer legal.
Mrs. Sutton recommended that she contact Mr. Kay. Board
consensus that Mrs. Sutton take such action and that Mr.
Grumer- write a letter to Mr. Kaye as discussed. The
Board directed that the Manager and Counsel report back at
the first meeting in November on office procedures for
recording checks, cash transactions, etc.
d. Maragliano Letter. All correspondence relating
to this matter is to be attached to the minutes of this meeting.
Mr. Maass reported that -he had received another complaint
from a customer on Pannonia Road and inquired as to whether
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or not a letter had been sent out to the customers explaining
what is being done. Mr. Seymour reported that a letter would
be so mailed to the customers.
The meeting was adjourned to Executive Session at P.M.
�...� After motion duly made, the meeting returned to Regular
Session and was adjourned at 12 :53 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Pat Sutton, President
A. Milton Seymour, Clerk of the Board
Pam-
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