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HomeMy WebLinkAbout1977-09-26 Min - Board MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF r-- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT September 26 , 1977 The Special Meeting of the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT was called to order at 7 :12 P.M. by the Chairman. All Directors are present. A. Milton Seymour, Manager, Steven E. Grumer, District Counsel , Dan Cook, District Engineer, and Martin McDonough, Special Counsel , are also i present. The Chairman adjourned the meeting to Executive Session. At 8: 13 P.M. , the meeting returned to Public Session. The agenda was changed in order to take up the item on the Hospital water fees at this time. 1. Discussion and Direction re: Hospital Water Connection and Billing Fees. Mr. Holmes, from the Hospital District, is present. Mr. Seymour stated that a copy of the ordinance and a copy of the regulations were sent to the Hospital setting forth the requirement for the connection .fee. Mr. Grumer reported that he had discussed this matter with Mr. Seymour and reaffirms the position of the District that the Hospital is required to make such payments. General discussion by the Board with Mr. Holmes concerning the position of the District. Mr . Holmes set forth the position of the Hospital which was doubt that the detector meter is required. The Board determined that a detector check meter must be installed by either the Hospital or the District, and indicated that they had no questions regarding the Manager ' s draft letter to the Hospital District. Director Huber moved to reaffirm Ordinance 7701 as it applies to the Hospital connection fee. Seconded by Director 1. Maass. Roll call vote. All aye. 2. Discussion and recommendation resulting from Health Department Inspection of Southside Water Sources. Mr. Seymour reported on the visit of the State Health Department and the inspection, and the remedial work that has been done since their earlier inspection. An injection chlorinator has been installed in the Southside Spring. The tests were satisfactory and the use of the springs with the chlorinator has been approved. Southside Well #1 is disconnected until repaired to the satisfaction of the Health Department. Dan Cook reported on what work would be necessary to repair the well to satisfy the Department. Mr. Seymour recommended that he find out immediately if the sanitary seal can be put in place. If this is feasible, he recommended that the Board should take immediate action to activate the Southside #2 Well . Director Maass requested the District Engineer to prepare an analysis of what can be done r-� to repair the well and the approximate cost thereof. Concern was expressed by the Directors about the storage of water samples in the refrigerator which is used for food and beverage storage. Mr. Seymour provided the Board with the appropriate manner in which samplings are to be taken pursuant to his instructions from the Health Department. Weekly unchlorinated samples are to be taken directly from the spring. Samples from three locations (Southside, Gateway-Tahoe Donner, and Prosser Heights) in the water system are to be taken twice a week. The Manager indicated that he is looking into other labs to do the analyses. The Chairman directed the Manager to communicate with Cranmer Engineering, the firm which has been making the analyses, about their failure to promptly notify the District by phone when high counts were found in the samples . The Chair reiterated the direction of the Board that Mr. Cook would make a recommendation on the Southside Well #1 problem for the next regular meeting on October 3 , and that the Directors would receive it by Friday, perhaps at their home addresses. She specifically asked for the Minutes to show this 2 . direction. Mr. Kuttle raised a question about the leaking pipeline as it relates to well problems. Mrs . Sutton reported that the District had this day received a Letter of Conditions on the Farmers Home Administration Loan which will solve the problem of the leaking pipeline. 3. Discussion and Direction re: Response to State Clearing House Comments on the Deerfield Line Replacement. Board reviewed Dan Cook's letter concerning this matter. Mr. Cook was present and reviewed the matter for the Board. General Discussion. Board consensus that Dan Cook rewrite the letter with the changes as discussed by the Board at this meeting. Final copy to be furnished to the Board. 4 . Discussion with Dan Cook re: East River Street Line Extension Cost Allocation. The Chairman turned the meeting over to Vice-President Maass and left the meeting room on the basis of conflict of interest r-- because she is an affected property owner. Dan Cook presented his suggested formula to the Board which would spread the repayment, and the Board had a full discussion on the method proposed. Consensus of the Board that a clearer example should be furnished to the Board showing the exact application of the proposed formula to a specific property owner. Motion by Director Kuttel that the formula proposed by Dan Cook be accepted along with recommendations and a schedule be presented to the Board showing the application of the formula to a specific property for the purposes of example and clarifica- tion of the application of the formula for the Board. Motion seconded by Director Huber. Roll call vote. All aye. Director Sutton abstained from discussion on the matter and did not vote on the Motion. 5 . District Manager' s Response to Marquette Letter re: District Consolidation. Mr. Seymour proposed that the District advise Truckee Sanitary District that the Board will further discuss the 3. matter at its meeting October 3, and that at some time in the future the Board would entertain holding a joint meeting to discuss the possibilities of consolidation. Mr. Grumer reported on the substance of the letter he t... was directed to write to the Board concerning the ramifications of a consolidation, which he stated will be received by the Board within the next few days. The Board directed Mr. Seymour to respond to the letter of Mr. Marquette by stating that the Board is considering the matter, District Counsel is reviewing the legal ramifications, and the Board would take under submission the possibility of a joint meeting at a later date after all of the above have been received and reviewed. 6 . Correspondence. a. Sanford Letter. This correspondence concerns a line extension to a lot at Donner Lake. Mr. Seymour reported that a three-pole extension would be required. Chairman Sutton referred to the agreement of May 3 , 1943 between Donner Lake Development Company, Sierra Pacific Power, and Truckee-Carson Irrigation District and recommended that the agreement be reviewed to ascertain whether or not it relates to the supplying of power. Mr. Seymour stated that he would review the agreement and advise the Board. Chairman Sutton noted that this area may be a possible new assessment district. In response, Mr. Seymour reported that the area is not developed sufficiently to warrant a new assessment district. This matter is to be on the agenda for further discussion on October 17 , 1977 . b. Alta Hotel. Mr. Seymour reported that the Alta Hotel has been consistently late in payment of their statements. Mrs. Huber referred to the prior decision of the Board, made during the meeting of September 19 , concerning deposits. Mr. Kuttel stated that he felt that if they were not consistently prompt in payment that the amount on deposit should be retained for another year and if during the year their payments are made timely, they would be entitled to a 4 . refund of the deposit at the end of that year. Mrs. Sutton referred to the problems the District has been experiencing for a period of time concerning the prompt mailing of billings to the customers. It was her feeling that r- unless they had been receiving service for the last five years , and had a current record of payment prior to the recent billing problems, that she could see no basis for returning the deposit at this time. She further stated that the District should take some responsibility for many customers making what would appear to be late payments due to the problems of getting the statements out to the customers promptly and on a consistent basis. General discussion by the Board. Mrs. Sutton recommended that Mr. Seymour secure such other information that may be required and make a determination in his own judgment concerning whether to make a refund of the deposit or hold it for an additional period of time. C. Bud Kaye Letter. General review by the Board. Mr. Seymour recommended that a letter be sent to Mr. Kaye with copies of the file from Mr. Grumer ' s office. Further discussion of billing procedures and the need for a system which would permit the District to verify all transactions and the method of payment (i.e. , by check,cash, etc. ) Concern was expressed over the District ' s practice of sending a letter regarding a wage attachment. Mr. Seymour indicated that apparently this had been done for years , and Mr. Grumer indicated that it was no longer legal. Mrs. Sutton recommended that she contact Mr. Kay. Board consensus that Mrs. Sutton take such action and that Mr. Grumer write a letter to Mr. Kaye as discussed. The Board directed that the Manager and Counsel report back at the first meeting in November on office procedures for recording checks, cash transactions , etc. d. Maragliano Letter. All correspondence relating to this matter is to be attached to the minutes of this meeting. Mr. Maass reported that he had received another complaint from a customer on Pannonia Road and inquired as to whether 5 . L. or not a letter had been sent out to the customers explaining what is being done. Mr. Seymour reported that a letter would be so mailed to the customers. The meeting was adjourned to Executive Session at P.M. �,.._ After motion duly made, the meeting returned to Regular Session and was adjourned at 12 :53 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Pat Sutton, President A. Milton Seymour, Clerk of the Board r� r 6 .