HomeMy WebLinkAbout1977-10-17 Min - Board a .4
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF DIRECTORS OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
October 17 , 1977
The Regular Meeting of the Board of Directors of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT of October 17 , 1977 ,
was called to order by the Chairman.
The Minutes of August 29 were approved with minor
corrections: the time of adjournment into Executive Session
was corrected to 7 : 35 instead of 7 :55, and the time of
the adjournment of the meeting was specified to be 12 :12 A.M.
Mr. Kuttel moved that the Board adopt the Minutes of August 29
with corrections. Seconded by Mr. Maass. Roll call vote:
Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
'-- After minor verbal corrections (correct spelling of
"Hiatt" and "Bonnett") and consent to written corrections
submitted by Mrs. Sutton, the Minutes of September 19 were
approved. Mr. Maass moved that the Board adopt the Minutes
of September 19 as corrected. Seconded by Mrs. Huber. Roll
call vote: Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye .
Bills for Board Approval and Statement of General Fund
Chairman Sutton noted that the bill from Bill Avery
is a reimbursable expense since the District has a purchase
order from Dart covering this work.
Mr. Kuttel moved that the bills be approved for payment.
Seconded by Mr. Maass. Roll call vote: Huber, aye; Maass, aye;
Kuttel, aye; Sutton, aye.
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Monthly Financial Report
Chairman Sutton noted that the monthly financial report
dated July 31, 1977 , contained many new changes. Mr. Seymour
reviewed for the Board the various changes in the format. It
was noted that as of July 31, 1977 , the District ' s total margin
was $184 , 851 , as opposed to $137 ,533 for the same period last
year. Electric and water revenues are up the current year over
1.
the previous year. The Water Department shows a loss of
$821 to date, compared to a loss of $3,450 for the same month
in 1976 . Year-to-date margin for the Water Department is
over $25, 000 .00 .
r•-. MANAGER' S REPORT
1. Water Consumption. Mr. Seymour reported that water
consumption continues to be approximately the same as it has
been for the two prior weeks.
2. Telemetry System Warranty Work. Mr. Seymour reported
that Mr. Avery' s work is almost completed. He stated that 20%
of the amount owed to Mr:. Avery will be held by the District
until his work is entirely completed and has been checked and
approved by the District.
3. Billing Status. Mr. Seymour reported that the billings
are approximately three weeks behind and that a swing shift
has been added to assist in bringing the billings up to date.
4 . Letter to Tahoe Forest . Hospital re Water Fees and
Charges. Board has approved the draft letter. Mrs. Huber
moved that the Manager be authorized to send the letter to the
Hospital Board. Seconded by Mr. Maass. Roll call vote:
Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
5. Status of 1978 Budget. Mr. Seymour reported that
a meeting will be held October 19 with the staff, accountant,
Dan Cook, if possible, and any Directors who wish to attend to
formulate the preliminary draft 1978 budget, which will then be
reviewed by the Budget Committee and presentation to the Board.
6 . Billing mix-up, Tahoe Donner Condominium. Mr .
Seymour reported that the problem had been taken care of and
there appears to be no further problems at this time.
7. Donner Lake Line Extension Costs for Customer.
Mr. Seymour reported that the customer has secured the necessary
easements so that the District can cross the property line and
not have to make a long extension.
8 . Requests from Sierra College re Forestry Class .
Mr. Seymour reported that the District has been requested
by the college to use 120 acres in the McLashin Springs area
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for the use of a forestry class. He stated that the District
would be supplied with a copy of the report prepared by the
forestry class on the market value of the timber on the property.
The Board expressed its approval of the project.
9. Update re Special Counsel on Tahoe Donner Matters.
Mr. Seymour reported that Mr. Lou Reed came to the District
office to review the Richmond vs. Dart case.
10 . Update on Placer County Annexation. Mr. Seymour
reported that he has talked with Placer County in an attempt
to ascertain the acreage they wish to annex. He reported that
only the C.S.A. 19 was covered, but that they will cover
most of the southern boundary of the District, which is the
area they would like to annex. He noted that this would require
a vote of the public in Placer County.
11. Miscellaneous.
a. Work on a water emergency plan. Mr. Seymour
reported that the plan is almost completed which will then be
submitted to the State Department of Health. He stated that
the plan will set forth the means by which the residents would
be notified in the event of a water emergency.
b. Mr. Seymour noted that he was preparing a letter
to be sent to the Department of Real Estate concerning the
Tahoe-Donner Units 1 through 7 which will be similar to the
letter written on Gateway Estates. Board discussion. The
Chairman directed that this matter be placed on the agenda for
the next regular meeting for discussion and input by the
Manager, Engineer, and Counsel .
UNFINISHED BUSINESS
1. Agreement with Dart for Use of Wells A & B in Tahoe
Donner; Staff Review and Recommendation re Proposed Revisions;
Consideration of Agreement. Mr. Seymour reported that he has
researched the invoices and provides the Board with a
description of each. Board Discussion. Mrs . Sutton indicated
that it was her opinion the District was not responsible for
the items in question. Mr. Grumer stated that Paragraph 7
3.
contained in the agreement was not relative to the use of
the wells and should be stricken from the agreement. The
Chairman suggested an alternative would be to return to the
provision in the December 1976 draft which provided a credit
to Dart for electricity used from May 1976 for the operation
of the wells by the District. Mr. Kuttel stated that he
opposed approval of the agreement until the amounts in dispute
have been resolved. General discussion. Mr. Cook stated
that he thought the amount involved in the electric bills to
Dart was $386.19. Chairman Sutton recommended that the
item be placed on the agenda for the next regular meeting, that
an accounting be prepared of the disputed items involved in the
power billings to Dart during the District 's operation of
Wells A and B, that the language in the agreement be changed to
include these figures, and that a resolution be prepared by
Counsel to adopt the agreement. Board consensus .
r— At this time the agenda is changed to allow the
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District Engineer to report on the cost allocation for the
East River Street Water Line Extension.
District Engineer ' s Report, Proposed Cost Allocation for
East River Street Water Line Extension.
Mrs. Sutton disqualified herself from discussion inasmuch
as she has an interest in the project as a property owner in
the affected area.
Mr. Cook reported that the material will be sent to the
property owners involved and suggested that it may be desirable
to hold an informal public hearing to discuss the comments the
property owners will have and answer any questions prior to
?� finalizing the line extension agreement with Mr. Quintana and
the District. Discussion with Bob Sutton.
The Board suggested that Mr. Cook supply an example of
what the cost will be to Mr . Quintana so that they can see
how the formula will apply directly to the property owner.
Mrs. Huber moved that we take these numbers (from Dan Cook' s
letter of October 3, 1977) and provide each land owner listed
4 .
with this face sheet of numbers , the worksheet, the formula,
and an example of how his particular parcel fits into the
formula, and also include notice of a public hearing to be
held November 7 as soon after the call to order as feasible.
A-- Seconded by Mr. Kuttel . Roll call vote: Huber, aye; Maass,
aye; Kuttel, aye. A copy of Mr. Sutton' s letter of October
17 , 1977 shall be attached to the minutes of this meeting.
At this time the Board returns to the agenda order.
2 . Resolution Authorizing Use of A. Milton Seymour' s
Aircraft on District Business.
Mr. Seymour reported that he has secured a Certificate of
Insurance showing that the District is named as an additional
insured. Adoption of a resolution was postponed until the
next regular meeting to allow the Board to review the Certificate- -
of Insurance.
3. District Owned Lands:
a. Update and Possible Direction re: Highway 267
Parcel for Long Term Lease. Mr. Seymour recommended that the
Board offer this parcel for lease by the public for a 20-year
term, at $100.00 per month, payable semi-annually, in advance,
with acceleration clause every five years based upon the cost of
living increases. Board concurs that the District pursue a
lease of the subject parcel. It is recommended that formal
notice be given to agencies, etc . , advising them of the
availability of the parcel for lease, that a declaration of
surplus land be prepared, and a report on the legality of the
proposal. Board directs the Manager to contact Mr. Crenshaw
to ascertain if he is still interested in the parcel and
advising him that the Board will require approximately 90
days to accomplish all of the requirements necessary to offer
the land to the public for lease, and to report his findings
back to the Board at the next regular meeting.
b. Review and Possible Direction re: Engineer 's
Report on Properties Which may be Declared Surplus .
Mr. Cook reported that on September 19 , 1977 , he prepared
5 .
and forwarded to the Board a list of his recommendations .
The parcels listed in his letter were reviewed. Discussion on
parcels listed. Mr. Cook recommended that the Board discuss
the parcels listed with the appraiser to ascertain how the
r._. parcels could be improved to enhance their value. Motion by
Mrs. Huber that an appraisal be made on parcels A, C, F (if
there is access) , G and J and that they be offerred for sale.
Discussion by Board during which Mr. Maass inquired as to
why parcels L. M, N and O were excluded from Mrs. Huber ' s
motion calling for an appraisal . Mrs. Huber stated that she
felt these parcels could be used to protect the spring area .
Chairman Sutton noted that approximately one year ago certain
negotiations took place concerning a sale or exchange of property
around the spring. Recommended that the Board should consider
purchasing the property involved in those negotiations to
protect the spring. Discussion by Board concerning offering
parcels L, M, N and O for sale.
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Director Maass stated that he felt all the parcels should
be appraised. Mrs. Huber ' s motion failed for lack of a second
thereto. Motion by Mr. Maass that the District 's appraiser
be authorized to appraise parcels A, C, F, G, J, L, M, N, and
O and give the Board his recommendations on upgrading any
parcels to increase their values and that possibly some of
these may not be put up for sale just because they are appraised.
Seconded by Mr. Kuttel. Roll call vote: Huber, aye; Maass, aye;
Kuttel, aye; Sutton, aye.
4 . Resolution Reaffirming District Policy re the Service
of Utilities within the District' s Boundaries. The Board held
a discussion concerning various changes to the proposed
resolution and formulated a revision acceptable to all
Board members. Mr. Grumer stated that he felt that the
resolution should be limited to a line extension by single
families, to which Mrs. Sutton agreed. Number 2 of the
Resolution was amended to read: "In the event that a
severe hardship would result from requiring the payment of
6 .
the line extension, the Manager may, in his discretion,
arrange a delayed payment schedule" . Number � was amended to
read: "On determination of a hardship and the negotiation of
a payment schedule, the customer will be required to execute
a promissory note in favor. of the District. The note shall
bear interest at the annual rate of 10% and the term shall
not exceed 5 years" .
Motion by Mr. Kuttel that the Board adopt Resolution 7740
as corrected. Seconded by Mr. Maass. Roll call vote: Huber,
aye; Maass, aye; Kuttel, aye; Sutton, aye.
5. Resolution Adopting a New Service Application and
Deposit Receipt. Motion by Mr. Maass that the Board adopt
Resolution 7741 adopting a new service application and deposit
receipt. Seconded by Mrs. Huber. Roll call vote: Huber, aye;
Maass, aye; Kuttel, aye; Sutton, aye.
6 . Resolution Authorizing Execution of Water Rights
Filings on McGlashan, Tonini and Southside Springs . Resolution
read by Chairman. Motion by Mr . Kuttel that the Board adopt
9
Resolution 7742 ( Statement of Water Diversion and Use,
McGlashan and Tonini Springs) . Seconded by Mrs. Huber. Roll
call vote: Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
Resolution 7743 concerns water rights filing on Southside
Spring. Motion by Mr. Maass that the Board adopt Resolution
7743 authorizing application to appropriate unappropriated
water. Seconded by Mr. Kuttel. Roll call vote: Huber,aye;
Maass, aye; Kuttel, aye; Sutton, aye.
7. Review and Approval of Specifications for Four-Wheel
Drive Pickup Truck; Call for Bids. Mr. Seymour provided the
Board with the specifications . Motion by Mr. Maass that the
Board approve the specifications and authorize the president
to sign the resolution. Seconded by Mrs. Huber. Roll call
vote: Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
Mr. Maass requested that the Board authorize the preparation
of a resolution calling for bids and authorizing the President
to sign the same. Bids to be opened November 14 , 1977 , at
2: 00 P.M. Seconded by Mr. Kuttel . Roll call vote: Huber, aye;
Maass; aye, Kuttel, aye; Sutton, aye.
7 .
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8 . Possible Direction re : Manager' s Vehicle.
Several Board members recommended that a Subaru be purchased
for the use of the Manager. General discussion on make of
automobile which would be most suitable for the District 's
,— uses. The Manager estimated the cost of a Subaru to be
between $4 , 800-$5,100, and of an American-made four-wheel
drive vehicle to be between $6, 000 and $7,000 .
Chairman Sutton recommended that this matter be placed
on the agenda for November 7 in order to allow the Manager
to explore the Subaru vehicle more fully and District
Counsel to check on a possible REA requirement to "buy American" .
9. Resolution to Implement Use of Nevada County Computer
Service to Process Standby Charge. No discussion required on
this item as this matter has been completed.
10 . Report from Counsel re: Feasibility, Legal Steps
and Legal Ramifications of Consolidation of TDPUD and Truckee
Sanitary District. Counsel reviewed the letter from his
office outlining this procedure for the Board and outlined the
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petitioning requirements. Copy of letter from Steven E. Grumer
dated September 27, 1977 attached to these minutes .
Motion by Mrs. Huber that a public meeting be held within
the next two months between the two boards to discuss the
proposed consolidation. Seconded by Mr. Maass . Peggy
Alexander noted that a study had been undertaken by Arthur
Little Company at an expense of $60 , 000 to study the Truckee
Sanitary District consolidation some time ago and recommended that
the Board should make an attempt to secure a copy of their
findings. District Counsel stated that he had requested a
copy of the study twice. The Chair directed the Manager
r-- to again request a copy from TTSA, TSD, and Arthur Little &
Company, if necessary, to obtain one. The Chairman further
stated that the Manager should be directed to make plans for a
community meeting to be held in January to discuss Truckee-
Donner and the Truckee Sanitary District. Roll call vote
on Mrs. Huber' s motion: Huber, aye; Maass, aye; Kuttel , aye;
Sutton, aye.
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l.A ..
11 . Review and Direction re: 1977 Grand Jury Report.
Review by Board of the recommendations as they pertain to the
PUD. Counsel was directed to prepare a draft letter in
response to the report and provide the same to the Board at
�-- the next regular meeting.
12. Manager ' s Report and Possible Direction re: Commercial
Water Metering and Billing Problems. Mr. Grumer stated that
Dan Cook is working on a program to establish the high commercial
water users and will make a recommendation as to the changes to
be implemented immediatey. Don Strand commented that he had
had his employees check the meters in Tahoe Donner and that
all of them are operable and could be read. Mr. Maass
stated that he felt this item should be tabled until a
later date in order that all Directors have had an opportunity
to investigate the matter and a recommendation is made. Mr.
Seymour requested that if the matter is to be tabled, that it
should be placed on the agenda for a regular meeting in the
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near future as he felt the matter was of significant importance
9 and should not be delayed for decision indefinitely. The
Chairman recommended the second meeting in November.
13. Status of New Supplemental Water Agreement with
Dart for Tahoe Donner. Don Strand reported that they would be
ready to meet with the Water Committee in a month and have a
draft of a new agreement by early December .
14 . Possible Award of Bid on Faster Printer. Mr.
Seymour reported that only two bids, from Vartron and
Printronics, were received by the District after the call for
bids. After discussion, the Chairman recommended that this
matter be placed on the agenda for November 7 in order to
r- allow Counsel and the Manager to review the two bids and make
their recommendation. The Manager stated that he may wish
to call a special meeting to award a bid.
15. Resolution Authorizing Manager to Transfer Checking
Account Funds to LAIF. Discussion by Board. Motion by Mr.
Maass to adopt Resolution 7745 authorizing the transfer of
9 .
funds to LAIF fund. Seconded by Mrs. Huber. Roll call vote:
Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
16 . Miscellaneous.
a. Letter to Planning Commission on Gateway Estates .
r- Director Huber asked why the District 's letter to the Planning
Department said source and storage "may be required" instead
of "shall be required" . Mr. Seymour indicated it was an oversight.
b. P.U.D.-owned house. Mr. Seymour reported that the
house owned by the District is now vacant and that an employee
has expressed interest in renting the same. Mr . Maass
stated that he felt the Board should look at the house and make
their recommendations. Matter to be on the agenda for November 7
for further discussion.
NEW BUSINESS
1. Review and Implementation of Farmers Home Administration
Loan/Grant for Water System Improvements.
a. Adoption of Loan Resolution. Motion by Mr.
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Kuttel that the Board adopt Resolution No. 7746 . Seconded by
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Mr. Maass. Roll call vote: Huber, aye; Maass, aye; Kuttel, aye;
Sutton, aye.
b. Adoption of Ordinance Authorizing the Borrowing
of Approximately $192,000 and Accepting a Grant of Approximately
$47, 000 .00 . Motion by Mr. Maass that the Board adopt the
ordinance authorizing execution of the loan agreement and
providing for the issuance and sale of emergency drought relief
promissory notes. Seconded by Mr. Kuttel . Roll call vote:
Huber, aye; Maass, aye; Kuttel , aye; Sutton, aye.
Mrs. Sutton noted that a hearing must be held on the
ordinance within thirty days. The hearing was scheduled for
7: 30 at the regular meeting to be held November 7, 1977 .
f
c. Adoption of Resolution Authorizing Issuance
and Sale of Promissory Notes to FmHA. Motion by Mr. Maass
that the Board adopt Resolution 7747 authorizing the issuance
and sale of emergency drought relief promissory notes.
Seconded by Mrs. Huber . Roll call vote: Huber, aye; Maass, aye;
Kuttel, aye; Sutton, aye.
10 .
d. Status of Plans and Specifications; Possible
Authorization to Call for Bids. Mr. Cook reported that plans
and specifications have been submitted to FmHA and they designated
certain changes which are in the process of being made. Thereafter,
the plans and specifications will be returned to FmHA. He
noted that the letter of conditions states that a call for
bids cannot be made until FmHA has approved the plans and
specifications. Chairman Sutton stated that if the required
approvals from FmHA and the State Department of Health are
received, a special meeting may be called to call for bids.
2. Consumer Deposit Account; Manager ' s Recommendation
to Transfer to Bank of America. Motion by Mr. Maass that
Counsel be requested to prepare a resolution authorizing the
transfer of funds from Tahoe National to Bank of America, and
a resolution authorizing the Manager to transfer funds from
the newly-established account at Bank of America to the State
Investment Agency.. Seconded by Mrs. Huber. Roll call vote:
Huber, aye; Maass, aye; Kuttel, aye; Sutton, aye.
The Chairman noted that this matter will be on the
agenda for November 7 for review of the resolutions.
3. Invitation to Offer Testimony at Senate Committee
Hearing on State Lands Commission. The Chairman noted that the
Board had been provided with a copy of the letter from John
Nedjedly concerning the hearing to be held on Monday, October
31, at South Lake Tahoe, by the Senate Committee on Natural
Resources and Wildlife. Mrs. Sutton reviewed for the Board
the nature of the hearing and stated that she would be willing
to testify as an individual, or represent the Board. Mrs.
Sutton indicated that she did not believe that the District ' s
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testimony should be on the high-low water mark question, but
rather on the State Lands staff assistance to the District in
resolving problems with Dart and Donner Lake. Discussion and
comments by Board members. Board consensus that Mrs. Sutton
attend the hearing as President of the Board, but they noted
that they did not consider it appropriate for Mrs. Sutton to
engage in any discussion on the high and low water line or the
piers.
11.
DISTRICT ENGINEER'S REPORT
1. Status of Water Box Replacement in Tahoe Donner.
Mr. Cook reported that the replacement has been completed with
the exception of four or five boxes which are located under
existing drive-ways or are otherwise inaccessible. Mr.
Cook said that he understood that the replacement only applied
to the water boxes at lots which weren't built upon. Mr.
Kuttel stated that he felt all boxes should be replaced,
regardless of their location. Discussion and comments by
Board. Chairman Sutton recommended that this item be
placed on the agenda for the meeting to be held November 7.
2 . Status of Sander ' s Site Well. Mr. Cook reported that
they are down to a depth of 450 feet and noted that the pump
testing will take place around the middle of November.
3. Update on Tahoe Donner Warranty Work. Mr. Cook
reported that this work has been completed with the exception
.-- of interior painting of the Falcon Point and Herringbone water
tanks, which will be accomplished by the end of October. Mr.
Seymour stated that the District is anxious to have these
tanks back on line.
4 . Status of Hwy. 267 Intertie/River Crossing Project.
Mr. Cook reported that the line installation crossing the
River is complete except for some clean-up work remaining to be done.
He stated that the line on the north side has approximately 80
feet to be completed and approximately 60 feet on the south side.
Thereafter, it will be ready for testing. He noted that the
contractor elected to test after the entire installation.
5. Proposed Cost .Allocation for East River Street
Water Line Extension. Discussion of this item was held earlier
in this meeting.
6 . Review of Requirements for Proposed Gateway Estates
Subdivision. Board review of letter to the County. Mrs.
Sutton stated that she felt the Board should have some indication
from Mr. Cook as to when the District ' s input should be made to
the Planning Department. He said that the District 's require-
ments should be made known at the concept stage, which precedes
12.
the preliminary map, which precedes the tentative map.
7. Status of Title to Prosser Well . Mr. Cook reported
that the information needed does not appear in the Assessor 's
information and that his office will conduct a search through
the recorded documents and will thereafter report to the Board .
DISTRICT COUNSEL' S REPORT.
5. Inquiry to Attorney General re T.T.S .A. Bill .
Mr . Grumer reported that he has to date not received a reply
to his letter of inquiry. Mrs . Sutton requested that Mr. Grumer
send a copy of his letter to the Board and that he follow up on
the matter.
Meeting adjourned at 12 :10 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By ( 7
Pat Sutton, President
A. Milton Seymour, Clerk of the Board
13
January 2 , 1978
FEY,0 to Other Directors , 11-11ana7er & Counsel
FROM Pat Sutton
re: Corrections to Draft i inutes of
Regular F"eeting of October 17, 1977
These Draft Y'inutes have been written with perception and the
District Counsel' s secretary is to be complimented for her work.
Director Huber asked me to include her corrections in this
written :.Iemo in order to simplify the Board' s deliberations on
the Prrrnva_1 of the Einutes .
GENERAL: When Final Cory of these Yinutes is prepared , please
chan�-e annrorrinte verbs to east-tense throughout the Ninutes ,
and Roll Call Votes should be recorded with each Director' s last
name and the vote cast , even when the vote is unanimous .
Pa(7e 1 of Draft
APPROVAL CF I"INUTES: The verbal corrections made during
the meeting should show in the Minutes of this meeting because
there is no other written record of the corrections made at
the time of approval. Revise the two paragraphs to read:
"The Vi nutes of Auc-ust 21 were at,proved with minor
corrections: the time of adjournment into Executive
Session was corrected to "7: 35" instead of "7: K5, " and
the time of the adjournment of the meeting was specified
to be "12: 12 A.1•. " Mr. Kuttel moved that the Board
adopt the r�"inutes of August 29 with corrections . Seconded
by Mr. I,"aass . Roll Call Vote: Huber, aye.; Maass , a.ye ;
K.uttel, aye ; Sutton, aye .
After minor verbal corrections ( correct spelling of
"Hiatt" and "Bonnett" ) , and consent to written corrections
subritted by rIrs . Sutton, the Minutes of Sex)tember 19 were
arproved. Mr. Naass moved that the Board ador_t the Vinutec
of September 19 as corrected. Seconded by Pars . Huber.
Roll Call Vote: Huber, aye ; Maass , afire ; Kuttel , aye ;
Sutton, aye ."
1"CPITHLY FIP'ANC�IAL REPORT: For clarity, revise the next-to-last
sentence at the bottom of Pale 1 to -read:
"The Water Der.artment shows a loss of $821 to date , compared
to a loss o $3 ,450 for the same month in 1976."
r"
utton
Corrections to October 17 , 1977 Kinutes
January 2 , 1978
page 2
Pafre 3 of Draft
UNIFII`,ISHED BUSINESS
WELLS A & B
SLIGHT REVISION necessary to define problem for easier
understanding in future; revise sentence to reads
"Mr. Seymour reported that he had reaearched the
invoices disputed by Dart and referreCi to in
Paragraph 7 as proposed by Dart, and he provided
the Board with a description of each."
Page 4 of Draft
WELLS A & B , continued
( from the tape )
ADDITIC PiAL II FCRI,,?ATICIv/NECESSARY in order to establish
issues of the deliberation; revise first paragraph at
top of Page 4 to read:
" . . .Paragraph 7 contained in the agreement was not
relative to the use of the wells and should be
stricken from the agreement. The Chairman suggested
an alternative would be to return to the provision
in the December 1976 draft which provided a credit
to Dart for electricity used from May 1976 for the
�,,.. operation of the wells by the District. Mr. kuttel
stated that he oprosed arproval of the agreement
until the amounts in dispute have been resolved.
General discussion. Mr. Cook str�t.,ed that he thought
the amount involved in the electric bills to Dart
was $386. 19. Chairman Sutton recommended that the
item be placed on the a7erda for the next regular
meetin.r, that an accounting � ' be prepared
of the disputed items involved in the power billings
to Dart during the District' s oreration of 'dells A & B
that the languare in the agreement be changed to
include these figures , and that a resolution be
prespared by Counsel to adopt the agreement. Board
consensus ."
c utton
Corrections tc October 17 , 19?7 P!Iinutes
Janu?ry 2 , 1P7o'
page 3
Pare 4 of draft, continued
EAST RIVER STREET WAaLR LITHE
BLAPIK midpage: the words are unintelligble on the tare
but probably should be "and the District."
COP,RECTION: The motion in the next-to-last paragraph
on this page is not recorded in the Draft the way it
was stated on the tape . The Minutes should accurately
re-cDrd-what was said, not pak-aphrase it . Correct to reads
"Mrs . Huber moved that we take these numbers (from
Dan Cook' s letter of October 3 1977 and provide
each land owner listed with this face sheetof
numbers , the worksheet , the formula, and an example
of how his particular parcel fits into the formula ,
and also include notice of a public hearing to be
held November 7 as soon after the c-.11 to order
as feasible ."
ERRORS Last sentence re East River Street Water line
discussion should say "Mr. Sutton' s letter" instead of
"T;7rs ."
BLANK in same sentence: letter of ".October 17"
Pane 5 of Draft
REPORT ON PROPERTIES
ADDITION: Sentence containing motion by airs . Huber at
bottom of pages revise slightly to reads
" . . .that an apr-raisal be made on parcels
A , C , F (if there is access) , G and J, etc ."
Pale 6 of Draft
PROPERTIES , continued
ADDITION: Midpage: Der. Maass' motion contained an
additional statement at the end before it was seconded.
ADD to motions
"and that possibly that some of these may not be put
un for sale just because they' re appraised."
Sutton
Corrections to October 17, -1977 T_inutes
January 2 , 197$
page 4
Page 6 of Draft , continued
RESOLUTION re DISTRICT POLICY re SERVICE OF UTILITIES
OVISSIONs The Chair specifically directed that the
corrections made to the wording of the Resolution show
in the Minutes . To be added after the second sentence
of the first paragraph under this items
"Number 2 of the Resolution was amended to read:
rIr_ :Event that a severe hardship would result from
reouirinF the payment of the line extension. the
Yana-er mav,_ at his discretion, a-.^range a delayed
payment schedule . Number 31 On determination of
a hardship and the negotiation of a payment schedule ,
the customer will be required to execute a promissory
note in favor of the District. The rote shall bear
interest at the annual rate of 10o and the term shall
not exceed 5--years ."
RESOLUTION AUTHORIZING EXECUTION OF WATER RIGHTS, etc .
ADDITIOI\AL INFOR14ATION; revise to reads (as per tape)
"'Motion by Mr. Kuttel that the Board adept Resolu-
tion 7742 Statement of 'slater Diversion and Use
McGlashan and Tonini S rips ."
"Resolution 7743 concerns water rights filing on
Southside Spring. Motion by Mr. Maass that the Board
adopt Resolution 7743 authorizing application to
appropriate unarr.ropriated water."
Page 7 of Draft
NI'ANAGER'S VEHICLE
ADDITIL AL INFORT�ATION REQUESTEDs An estimate of costs
was given which was important to the "general discussion."
Add after second sentence under this items
"The YF,;n5�ger estimated the cost of a Subs*ru to be
between 800- 100 and of an American-made 7 wheel
drive vehicle to be between 6 , 000-7 , 000."
ADDITIOP AL DIRECTIOT GIVEhI:
"Chairman Sutton recommended that this matter be placed
on the as-enda for November 7 in order to allow the
D,Pnas-er to explore the Subaru vehicle—more fully
and District Counsel to check on a possible REA
reouirerent to "buy American." "
Sutton
Corrections to October 17, 1977 Tv'inutes
Januar;.r 2 , .1978 paje 5
Faze 7 of Draft , continued
CONSOLIDATION OF TDPUD & TSD
. .BLANK: the letter from Steve dated"Sertember 27, 1977"
r^+ ADDITIOI`AL IT:FORT`ATIGTd REQU�.;STr;D: Important info was
reported to Board in this discussion which should show
in Tr'inutes; add after third sentence in last paragraph
on race: (also direction Fiven)
"District Counsel stated that he had rectzested a
cooy of the study twice . The Chair directed the
T�;anager to again request a copy from TTSA , TSD ,
and Arthur Little & Co, if necessary to obtain one . "
Page 8 of Draft
COT,T'ERCIAL WATER YETERII�G, etc .
CORRECTION: "Comments by Don Strand ( unclear)" should
be strikers, and replaced by:
"Don Strand commented that he had had his employees
check the meters in Tahoe Donner and that all of
them are operable and could be read."
SLTFFLET"ENTAL WATER AGREET,7ENT
BLAFKs "Don Strand reported that they would be ready to
meet with the 'dater Committee in a month and
have a draft of a new agreeTrent by early December."
BIDS ON FASTER PRINTER
ADDITIONAL INFOREATION REQUESTED: The Yinutes should
show who submitted bidsl revise first sentence:
"Mr. Seymour reported that only two bids , from
Vartron and Printronics , ,,.,ere received by the District
after the call for bids ."
Page -9 of Draft
GATEWAY ESTATES
CCRRECTION: Strike out "Comments unclear" and substitute:
"Director Huber asked why the District' s letter to
the Planning' Department said source and storage
'T+A� be rea ui red' instead of `SHALL be rec uired. '
T�"r. SevMour indicated it was an oversight."
t
papa
n 10 of Oynft�
TIAKK & ! Yv
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Wcar tG t. s- Aniny which was not Yn , please
add nfo 0 --to Ali --sLon after second se2tencei
":-� J& 'r21ieve thYl,
the j lLut(J. be wri the Mr Qc':i
_
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DISTRICT ENCIF V &�K '
ADOMNAL MAM fiNQUESYGD: The Finuten shrWrl
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Wd ;an ! . i P lnOar this items
Y to oatur Loxes at W9 whick
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TRUCKEE-I) NNER PUBLIC UTILITY DISTRICT
POST OFF ICE BOX 3.091.
• TRUCKEE. CALIPORNIA �95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF -T3� .�`.t-�-�
PLEASE PRINT YOUR NAME:
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22.
23.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
MANAGER'S REPORT
Board Meeting - October 17, 1977
1 . Update on Water Consumption
The water consumption is continuing at about the same level as two weeks
ago.
2. Status Report: Telemetry System Warranty Work
The work is nearly complete on the telemetry system warranty repairs. All
stations are now functional and repairable with one exception; we are
awaiting a replacement unit for one location.
We have ordered spare circuit cards from the manufacturer and have equipped
each station with a supply of lamps and fuses. The final step to be per-
formed this week is a complete check of the telemetry system operation
by simulating all the possible alarms and controls.
3. Update on Billing Status
We are presently a little less than three weeks behind on billing. The
mechanical problem of the billing forms is being corrected and should be
solved within a week.
4. Letter to Tahoe Forest Hospital re: Water Fees and Charges
The Board has been given a copy of a draft letter to Tahoe Forest Hospital
regarding water fees and charges
5. Status of 1978 Budget
A meeting is being held for staff members on October 19, 1977 at which
time a preliminary draft budget will be formulated. This will be followed
by a meeting of the budget committee to review staff recommendations and
formulate a second draft budget for board consideration.
6. Report on Tahoe Donner Condominium Billing Mix-up
In May of this year, a Tahoe Donner Condominium customer requested a dis-
connect of his electric service. When our meter reader disconnected the
service as requested, we discovered via a customer complaint, the wrong
condominium was disconnected. An investigation revealed a mixup between
two adjacent apartments.
Realizing that if two adjoining condominiums were mixed up, others might
be. As a result, an investigation was begun. The results of that
investigation were given to the Board and presents the extent of the mixup.
r'`
Manager's Report
Board Meeting - October 17, 1977
page 2
6. Report on Tahoe Donner Condominium Billing Mix-up (cont)
According to our employees, the meter sockets for each condominium were
identified by Dart Industries' contractor and we assumed them to be
r^ correct.
We are issuing credits to those customers with credits due and billing
those customers undercharged with a letter of explanation enclosed. Dart
has informally advised us they will reimburse the District for any losses
due to the mixup.
7. Ms. Linda Sanford who is building a home in Lakeview Subdivision in Donner
Lake requested electric service from the District. Upon investigation
it was found that the only to give service was to build a line extension
down one street and up the next street at considerable cost.
The District recommended to Ms. Sanford that an alternate route could be
used if she could obtain an easement over two pieces of property so that
the District could make an aerial crossover.
At the present time, one of the easements has been granted from one prop-
erty owner with the informal request being given from the second property
owner.
8. Request from Sierra College re: Forestry Class
Sierra College has requested the use of the 120 acres adjacent to McGlashen
Springs to conduct a forestry class. They have promised to leave the area
cleaner than they found it and supply the District with a report on the
condition of the timber on the property. I have given them a verbal ok.
p°' 9. Update re: Special Counsel on Tahoe Donner Matters
Mr. Lou Reed, attorney for the firm Steinhart, Goldberg, Feigenbaum & Ladar
was at the District office on October 6, 1977 and reviewed our files on
the Richmond vs. Dart case. We photocopied those documents he requested.
I expect he will return at a later date for more research.
10. Update on Placer County Annexation
I have asked Placer County to give us a description of the specific areas
they would like to have annexed into our District and they have agreed to
do so.
I have also received a letter from Sierra Pacific Power Company indicating
their concern over what would happen to electric service should we annex
over to Placer County.
COPIES TO:
DRAFT LETTER Board
dDistrict Engr.
District Counsel
v c�
[� Supt. / Foreman
Mr. Joel Gray ❑
Tahoe Forest Hospital District ❑
P.O. Box
Truckee, Calif. 95734
�.. Dear Mr. Gray:
This letter is to clarify and formalize the District's position with respect
to the Tahoe Forest Hospital 's water connections.
The Public Utility District's current rates and policies are set forth in
Ordinances 7701 , 7704, , copies of which are attached.
On the basis of these Ordinances, the Public Utility District asserts the
following:
1 . The water mains , service pipe from the main to the meter box, the meter
box and the meter are the property of the District. (Reference Ord. 7704,
Rule 16. )
2. A customer making any material change in the size, character, extent
of the consumption of water or in the equipment or operations utilizing
water service shall immediately file an amended application for service
with the District and pay all charges that may be due. (Reference Ord. 7704,
Rule 7C. )
3. Connection fees and facility fees are required for any new connection.
(Reference Ord. 7701 . )
4. The new 6" fire protection line constitutes a new connection inasmuch as
it is connected directly to the District's 6" service pipe.
5. Even if the new 6" fire protection line were to be reconnected through a
single meter, it would constitute a significant new potential demand on
the District's storage and production facilities.
6. Establishments with more than two connections to the District's water
system are required to have a suitable protective device to prevent
backflow into the District's system. Such backflow devices are absolutely
r^
DRAFT LETTER
Joel Gray
page 2
essential for the protection of the public' s health. Their
selection and installation must be approved by the Public Utility
District. They must be tested annually by the District for water
tightness. The customer will be charged $20.00 for each such
inspection. (Reference Ord. 7704, Rule 17. )
7. All water supplied by the Public Utility District with the exception
of residential flat rate services, will be supplied through suitable
meters. For water lines used exclusively for fire protection, a
detector check meter is required. (Reference Ord. 7704, Rule 10. )
In view of the above assertions , the Truckee Donner Public Utility District
hereby gives notice to the Tahoe Forest Hospital District to bring their water
services into compliance with the Truckee Donner Public Utility District's
Ordinances within 120 days by taking the following actions :
1 . File an amended application for service with the District and pay a
facilities fee of $9150.00 for the new six inch fire protection con-
nection.
2. Pay a connection fee of $2825.00- for the new six inch fire protection
line. For this fee the District will replace the present connection
with a suitable shut-off valve, meter box and detector check meter.
3. In lieu of item 2 above, install the above valve, meter box and meter
at the hospital district' s expense. All material and equipment must
be approved and inspected by the District for a fee of $150.00.
4. Install District approved anti-backflow devices in all water service
lines not presently so equipped.
Mr. Gray, if you have any questions or wish any assistance from the Public
Utility District, please give me a call .
Sincerely,
A. Milton Seymour
�^ General Manager
r
TAHOE DONNER CONDOMINIUM MIXUP
BREAKDOWN
Note: No breakdown was done on accounts which were both in the name of Dart
Resorts.
CONDOMINIUM #514 CONDOMINIUM #515
Billed Meter #39-154-587 Billed Meter #39-154-580
Correct Meter #39-154-580 Correct Meter #39-154-587
Tak Shiba - Account #20-514-01 George Strauss- Account #20-515-01
date amount usage date amount usage
2/18/77 to 2/18/76 to
3/13/76 54. 19 1225 3/13/76 78.97 1975
4/14/76 69.53 1720 4/14/76 67. 19 1648
5/17/76 22.29 309 5/17/76 43. 72 929
6/15/76 16.22 168 6/15/76 23.86 351
7/15/76 27. 16 437 7/15/76 13.62 119
3/18/76 30.77 529 8/18/76 25.64 394
9/22/76 22.93 321 9/22/76 39.51 786
10/17/76 13.61 115 10/17/76 28.84 460
11/12/76 22.16 297 11/12/76 38.46 739
12/19/76 47. 12 998 12/19/76 56.82 1288
1/20/77 79.39 1963 1/20/77 117.32 3097
2/14/77 32.71 567 2/14/77 43.05 876
3/20/77 66.42 1575 3/20/77 52.68 1164
4/29/77 51 .37 1125 4/19/77 39.67 775
!' $555.-F7 11 ,349 kwhrs. $669.35 14,601 kwhrs.
Debit: $113.48 Credit: ($113.48)
CONDOMINIUM #525 CONDOMINIUM #528
Billed Meter #42-463-075 __ _ Billed Meter #37-006-004
Correct Meter #37-005-858 - _!Correct Meter #42-463-075
r /
Ruth Noxon Account #20-525-02 / Dart Resorts - Account #20-529-01
date amount usage date amount usage
1/24/77 to t. 1/20/77 to
2/14/77 77.88 2112 / 2/14/77 58.49 1338
3/20/77 123.06 3269 3/20/77 84.44 2114
4/19/77 74.77 1825 \ 4/19/77 53.31 1183
$2� 7--,�-06 kwhrs $19� 4,53� kwhrs.
Credit: ($86.23) Debit: $79.47
i
�- CONDOMINIUM #527
t,
Billed Meter #37-005-858
Correct Meter #37-006-004
Dart Resorts - Account #20-527-01
date amount usage
112.0177 to
2/14/77 51 .07 1116
3/20/77 85.57 2148
4/19/77 52.84 1169
$ 8T 5.48 4,433 kwhrs .
Debit: $6.76
-2-
CONDOMINIUM #536 CONDOMINIUM #537
Billed Meter #39-154-628 Billed Meter #39-154-603
Correct Meter #39-154-603 Correct Meter #39-154-628
Dart Resorts - Account #20-536-01 Alfredo Burlando - Account #20-537-02
date amount usage date amount usage
1/20/77 to 1/25/77 to
2/14/77 71 .60 1730 2/14/77 27. 38 602
3/20/77 98.02 2520 3/20/77 66.42 1575
4/19/77 81 .67 2031 4/19/77 22.65 309
251 .29 6,281 kwhrs. $i16.45 2,486 kwhrs.
Credit: ($134.84) Debit: $134.84
* * * * * * * * * * * * * *
CONDOMINIUM #538 CONDOMINIUM #539
Billed Meter #30-154-593 Billed Meter #39-154-624
Correct Meter #39-154-624 Correct Meter #39-154-593
Christopher Nelson - Account #20-538-02 Dart Resorts - Account #20-539-01
date amount usage date amount usage
11/29/76 to 11/12/76 to
12/19/76 53.05 1175 12/19/76 81 .90 2038
1/25/77 99.80 2573 1/25/77 88.65 22.40
2/14/77 74. 11 1805 2/14/77 69.80 1676
3/20/77 96.81 2484 3/20/77 87.98 2220
4/19/77 65.95 1561 4/19/77 65.44 1546
$389. 9,598 kwhrs. $3ffT.-77 -972-6 kwhrs.
Debit: $4.05 Credit: ($4.05)
* * * * * * * * * * * * * *
CONDOMINIUM #559 CONDOMINIUM #560
Billed Meter #39-154-557 Billed Meter #42-458-781
Correct Meter #42-458-781 Correct Meter #39-154-557
Smoot & Studle - Account #20-559-02 Dart Resorts - Account #20-560-01
date amount usage date amount usage
12/01/76 to 11/12/76 to
12/19/76 50.02 1279 12/19/76 65.85 1558
1120177 78.49 1936 1120177 84.04 2102
2/14/77 32.95 574 2114177 63.68 1493
3/20/77 53. 78 1197 3120177 84.11 2104
4/19/77 48.65 1044 4/19/77 68.85 1648
$263.89 6 03 kwhrs. $N .Ty ,905 kwhrs.
Debit: $102.64 Credit: ($102.64)
* * * * * * * * * * * * * *
CONDOMINIUM #561 CONDOMINIUM #562
Billed Meter #42-458-882 Billed Meter #39-154-539
Correct Meter #39-154-539 Correct Meter #42-458-882
Gary David - Account #20-561-02 Mary Paladino - Account #20-562-02
date amount usage date amount usage
8/23/76 to
* 9/22/76 32.98 587
* 10/17/76 19.98 244 10/8/76 to
11/12/76 31 .74 538 11/12/76 53.71 1195
12/19/76 59.36 1364 12/19/76 67.82 1617
1/20/77 44.58 922 1/20/77 81 .20 2017
-3-
2/14/77 49.77 1077 2114177 55.59 1251
3/20/77 52.54 1160 3120177 63.41 1485
4/19/77 38. 59 743 4/19/77 58.23 1330
$276.58 5,M kwhrs. $379.96 8,895 kwhrs.
Debit: $103.38 Credit: ($103. 38)
�, ** No readings were taken for condominium #562 for September and October of
1976 (meter #39-154-539) ; therefore, Mr. David's correct bill cannot
be determined for these two months.
* * * * * * * * * * * * * *
CONDOMINIUM #565 CONDOMINIUM #566
Billed Meter #39-154-571 Billed Meter #39-154-615
Correct Meter #39-154-615 Correct Meter #39-154-571
Dart Resorts - Account #20-565-01 Fred Wright - Account #20-566-02
date amount usage date amount usage
11/12/76 to 11/02/76 to
12/19/76 109.96 2877 12/19/76 84.24 2108
1/20/77 124.90 3324 1/20/77 110.73 2900
2/14/77 87.29 2199 2/14/77 67.45 1606
3/20/77 138.91 3743 3120177 110.09 2881
4/19/77 88.25 2228 4/19/77 74. 58 1819
$549.3-T 14,,M kwhrs. $447.09 1T ,3-7 kwhrs.
Credit: ($102.22) Debit: $102.22
* * * * * * * * * * * * * *
CONDOMINIUM #567 CONDOMINIUM #568
Billed Meter #39-154-545 Billed Meter #39-154-583
Correct Meter #39-154-583 Correct Meter #39-154-545
Dart Resorts - Account #20-567-01 Bernard Lowe - Account #20-568-01
date amount usage date amount usage
7/16/76 to 7/16/76
8/18/76 39.63 804 8/18/76 44.53 956
9/22/76 46.88 1011 9/22/76 37. 18 715
10/17/76 32.98 575 10/17/76 34.61 624
11/12/76 24.62 357 11/12/76 43.44 888
12/19/76 43.28 . 883 12/19/76 80.89 2008
1/20/77 117.38 3099 1/20/77 92.06 2342
2/14/77 65.62 1551 2/14/77 66.93 1590
3/20/77 42.18 850 3/29/77 118.15 3122
$412.57 9,T30 kwhrs. $-5 T T T9- 12,245 kwhrs.
Debit: $105.22 Credit: #$105.22)
Dart Resorts - Account #20-657-01 J.D. Coxson - Account #20-568-02
date amount usage date amount usage
3/20/77 to 3/29/77 to
4/19/77 75.92 1859 4/19/77 50.24 1091
75.92 1859 kwhrs. 50.24 1091 kwhrs.
Credit: ($25.68) Debit: $25.68
-4-
CONDOMINIUM #571 CONDOMINIUM #572
Billed Meter #44-510-360 Billed Meter #42-505-619
Correct Meter #42-505-619 Correct Meter #44-510-360
David A. Lang - Account #20-571-02 Dart Resorts •- Account #20-572-01
date amount usage date amount usage
12/07/76 to 11/12/76 to
12/19/76 44.44 1112 12/19/76 48.43 1037
1/20/77 128.91 3444 1/20/77 89.90 2277
2/14/77 97.12 2493 2/24/77 40.24 792
$270.47 7.,049 kwhrs. $ .57 4,106 kwhrs.
Credit: ($91 .90) Debit: $91*.90
David A. Lang - Account #20-571-02 Daniel Howard - Account #20-572-02
date amount usage date amount usage
2/14/77 to 2/24/77 to
3/20/77 129.83 3471 3/20/77 41 .46 829
4/19/77 92.67 2360 4/26/77 40.07 787
$222. 50 5,831 kwhrs. $-8i.53 1 ,616 kwhrs.
Credit: ($140.97) Debit: $140.97
CREDITS DEBITS
Shiba 113.48
Strauss (113.48) Dart Resorts 6.76
Noxon (86.23) Dart Resorts 79.47
Dart Resorts (134.84) Burlando 134.84
Dart Resorts (4.05) Nelson 4.05
Dart Resorts (102.64) Smoot & Studle 102.64
Paladino (103.38) David 103.38
Dart Resorts (102.22) Wright 102.22
Lowe (105.22) Dart Resorts 105.22
Dart Resorts (25.68) Coxson 25.68
Lang (91 .90) Dart Resorts 91 .90
Lang 140.97) Howard 140.97
TOTAL ($1 ,010.61 ) TOTAL $1 ,010.61