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HomeMy WebLinkAbout1977-11-07 Min - Board REGULAR MEETING NOVEMBER 7, 1977 The regular meeting of the Board of Directors of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT was called to order by the President, Pat Sutton, in the Dis- trict Office at 7:00 P.M. ROLL CALL: Directors Present - Sutton, Huber, Kuttel and Maass. No Directors were absent. EMPLOYEES PRESENT: Milt Seymour, Manager, and Jane Reed, Secretary. CONSULTANTS PRESENT: Dan J . Cook, District Engineer, and Steven E. Grumer, Dis- trict Counsel . OTHERS PRESENT: See attached list. BILLS FOR BOARD APPROVAL It was requested by Mr. Seymour that the invoice from Mr. William Avery be deleted as it was a breakdown of their previous bill and had already been approved. In reply to a question regarding the purchase of transformers, Mr. Seymour noted that during the coming year (1978) , it would be advisable to estimate the number and sizes of transformers that will be needed during the year and purchase them under a bidding procedure to avoid questions as to the violation of purchase limitations without bidding. Director Kuttel moved that the bills be paid, with the exception of the bill from William Avery. Director Huber seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO ORDERED. OTHER BUSINESS Director Sutton raised some questions regarding transfer of the restricted �•— funds to the Local Agnecy Investment Fund and interest rates that would be ob- tained by this transfer. SPECIAL BUSINESS ACCEPTANCE OF BID FOR SURPLUS MATERIALS Mr. Seymour reported that there were no bids received as a result of the District's advertisement to sell said surplus materials. Following a discussion regarding disposal of surplus materials, Mr. Seymour was requested to prepare his recommendation as to what now should be done for further discussion under unfinished business. MANAGER'S REPORT WATER OUTAGES Mr. Seymour reported that the telephone company had been advised of the problems encountered in the construction of the telephone company cable along Main Street and Bridge Street. He advised the Board that considerable expense was necessary to repair the water line breaks by Underground Construction Company. He stated that labor and materials have been logged and the Telephone Company and Underground Construction Company will be billed accordingly. SPECIAL BUSINESS PUBLIC HEARING ON DISTRICT ORDINANCE NO. 7705 AUTHORIZING THE EXECUTION OF LOAN AGREEMENT AND PROVIDING FOR THE ISSUANCE AND SALE OF EMERGENCY DROUGHT RELIEF PROMISSORY NOTES OF 1977 TO THE UNITED STATES OF AMERICA ACTING THROUGH THE FARMERS HOME ADMINISTRATION President Sutton opened the Public Hearing at 7:32 P.M. Mr. Seymour reviewed the proposed ordinance and discussed the four basic projects that the money would be spent for: 1) replacement and looping of the Deerfield line; 2) refurbishing McGlashen Springs and Tonini Springs; 3) build- ing a pump house, putting in a pump and developing Southside Well #2; and 4) relocation of the Prosser Heights booster and associated work. 11/7/77 pg• 1 There were questions from the audience regarding the amount of the rate increase needed to repay the loan. There were questions regarding the term of the loan, the possibility of senior citizens getting a break in their rates and there were questions regarding whether this was all the work that needed to be done or only part of it. The questions were answered by the Directors and Mr. Seymour. Discussion closed at 7:44 P.M. Director Sutton advised that the Ordinance would take effect on Novem- ber 17, 1977 unless the Board wished to modify or nullify the Ordinance. Hearing no motion to rescind or modify the Ordinance, Chairman Sutton con- cluded that the Ordinance was a proper request for funds from the Federal Agency. There were questions from the audience requesting an explanation of the surcharge and fuel charge on electric bills. An explanation was made by Mr. Seymour and Director Sutton. There was also a question from the audience regarding the declining block rates and how they thought it was unfair. There was a question regarding the difference between Sierra Power rates and the Public Utility District rates which Mr. Seymour explained. There were ques- tions concerning which regulatory agencies this Public Utility District an- swered to and a discussion of this subject by Director Sutton. A member of the audience asked about the water interruption in Truckee and who she could make her formal complaint to. It was suggested that she should file her formal complaint with the District Board and the Telephone Company inasmuch as the Telephone Company was the entity having the streets torn up. WORK ORDER AUTHORIZATION TO R. W. BECK ASSOCIATES Mr. Kenneth Merriman from R. W. Beck Company discussed the status of outstanding work orders on the R.E.A. loan and explained that they would need Board authorization to complete a few remaining items. He also sug- gested that they be given a consulting work order in order to expedite any small consulting jobs necessary. Following a discussion, it was sug- gested that this be reviewed and referred to the next meeting. LIFELINE RATES Ms. Shirley Rosamond requested that the District set up lifeline rates for the elderly pursuant to the Miller Warren Energy Lifeline Act, Assembly Bill 167. She pointed out she had brought this request to the attention of the District numerous times without action. There was some discussion re- garding lifeline rates and how they were applied in other private utility companies such as Sierra Pacific Power and PG&E. In these companies no preference is given to the aged. However, it was felt that the matter was worth considering and should be considered further. REFUND STATUS Mr. Seymour reviewed the Sierra Pacific Power Company's refund with the audience. A suggestion was made that the District write a letter to Congress- man Harold Johnson to ask that he intercede with the federal bureaucy on be- half of the District to get the refund moving so it could then be taken care of. Mr. Seymour reported that the refund checks have been ordered and the computer is in the process of being programmed, and that the money can be distributed as soon as it is received. Director Maass moved that the Board write a letter to Congressman Harold Johnson regarding the expedition of the refund. The motion was sec- onded by Director Kuttel . ROLL CALL: Sutton, aye; Kuttel , aye; Huber, aye; Maass, aye. SO ORDERED. BUDGET PROGRESS Mr. Seymour reported that the income projection for the Electric Depart- ment has been completed, and that he is in the process of preparing the Water Department projection. 11/7/77 oa. 2 - TRUCKEE WAREHOUSE CUSTOMER RELATIONS PROBLEM Service to the Truckee Tahoe Airport Warehouse was discontinued for non-payment of utility bills. Mr. Seymour reported that various telephone calls were made, a meter check was made and the meter was replaced. The meter had a 2% advantage for the customer. After the telephone calls, it was discovered that the warehouse had been sold and the new owners had never transferred service. The problem has been resolved with a new application being filed, the bill paid and service restored. DISCONNECT PROCEDURE There was a discussion concerning a new disconnect procedure that would be done automatically on past due bills. Attorney Grumer mentioned that all letters regarding disconnect of service should be mailed certified mail , "return receipt requested." He also suggested that on all past due bills the computer should type, "Dear Customer: This bill reflects a past due balance. We would appreciate your arranging to pay this bill promptly to avoid the unpleasantness of your service being disconnected." STANDBY CHARGE BILLING UPDATE Mr. Seymour advised that the standby charge billing would be in the mail by the end of November and that the charges would be payable by the end of December. PROPERTY APPRAISAL Roger Bonnet has been out of town and in Alaska. He will get in touch with the District on his return regarding the appraisal of certain District properties. CHRISTMAS PARTY DISCUSSION There was a discussion to determine whether or not to have a Christmas Party and the matter was continued for discussion at a later date. 1970 MINUTES RE: BUTLER ROAD EASEMENT Mr. Seymour, responding to a request by the Board to investigate the intent of the District in 1970 in ratifying an agreement between Butler and the District as to the nature of the road surface to be provided, Mr. Seymour reported that according to the minute tapes he had listened to there was a lengthy discussion regarding a gate, and that the only mention of the road surface was that the surface be maintained in a suitable condition for use by PUD vehicles. No mention was made of use of the road by other vehicles or other persons. MISCELLANEOUS Mr. Seymour discussed a letter from Martin McDonough, counsel for the District, regarding water permits on various District springs. Attorney McDonough advised that permits on these have not been cancelled, but are in danger of being cancelled. The matter was put on the agenda for the next meeting for legal advice from Martin McDonough and Steve Grumer, and recom- mendations from Dan Cook. Mr. Seymour advised that the minutes are presently behind, but are being caught up. Mr. Grumer requested that all letters and documents for him be mailed to him rather than left at the District Office to be picked up. UNFINISHED BUSINESS WELLS A & B IN TAHOE DONNER The agreement with Dart regarding Wells A & B was discussed. Mr. Grumer felt that paragraph 7 should be changed. The matter was referred to the next meeting for further discussion. 1117177 pg, 3 RESOLUTION AUTHORIZING USE OF A. MILTON SEYMOUR'S AIRCRAFT ON DISTRICT BUSINESS A motion was made by Director Huber to authorize the use of A. Milton Seymour's aircraft on District business as long as there is a certificate of insurance available. The motion was seconded by Director Kuttel . ROLL CALL: Sutton, aye; Kuttel , aye; Maass, aye; Huber, aye. SO ORDERED. DISTRICT OWNED:' LANDS .-.� Mr. Grumer advised that the sale or lease of District owned land is authorized under the Public Utility Code. Insofar as leasing is concern- ed, he recommended that the lease period be limited to 55 years as a mat- ter of Board policy. He also advised that the Code requires an Ordinance rather than a resolution if a contract involving the sale or lease of land is for more than $100,000. He also advised that PU Code Section 16431 allows the sale or lease of District land, provided that it is no longer necessary for District use or is not capable of being developed by the Park and Recre- ation District. Mr. Grumer further advised that prior to the sale or lease of any District land, the matter be placed on the agenda of the Board for determination whether or not the subject land could be used for park and recreation development. If it is determined that the land can be so develop- ed, then it is required that the agencies in charge of the Park and Recrea- tion District be notified. The Board discussed a request to lease a 10,000 square foot parcel located on Highway 267 near the Family Dental Center. The discussion re- volved around whether or not the land was suitable for park and recreation development. There were further discussions regarding Mr. Herbert Crenshaw's interest in purchasing the property, rather than leasing the property, and how the zoning of the property could be changed from the present zoning of P to commercial . The matter was referred to the next meeting for specific action. RESOLUTION TRANSFERRING CONSUMER DEPOSIT ACCOUNT FROM TAHOE NATIONAL BANK TO BANK OF AMERICA The Board discussed the proposed resolution and the general consensus was that this was a desirable action on the part of the Board inasmuch as it would permit the transfer of customer deposits to be invested in the Local Agency Investment Fund and thereby earn more interest. Director Huber moved that the resolution transferring the consumer de- posit account from the Tahoe National Bank to the Bank of America be adopted. The motion was seconded by Director Maass. ROLL CALL: Sutton, aye; Huber, aye; Maass, aye; Kuttel , aye. SO ORDERED. Following the adoption of the Resolution transferring customer deposit funds to the Bank of America, a second resolution was discussed authorizing the transfer of consumer deposit funds to the Local Agency Investment Fund. A motion was made by Director Maass that the resolution be adopted. The motion was seconded by Director Kuttel . ROLL CALL: Sutton, aye; Huber, aye; Maass, aye; Kuttel , aye. SO ORDERED. MANAGER'S RECOMMENDATION RE DISTRICT OWNED HOUSE Mr. Seymour advised the Board that he did not feel that the District should be in the home rental business inasmuch as it was no longer neces- sary to maintain a residence for any District employee. Director Maass advised that he had inspected the house and noted many code violations. A motion was made by Director Maass that the Manager be directed to prepare and present to the Board his recommendations on how to dispose of the PUD owned house. The motion was seconded by Director Kuttel . ROLL CALL: Huber, yes; Sutton, yes; Kuttel , yes; Maass, yes. SO MOVED. SPECIFICATIONS FOR MANAGER'S VEHICLE Mr. Seymour pointed out that one of the proposed vehicles for the manager's use was a foreign made vehicle, and he had questioned attorney 11/7/77 pg. 4 Grumer as to any legal ramifications to purchasing non-U. S. made vehicles. Attorney Grumer advised that there were no legal ramifications as to the model or make of a manager's vehicle. A discussion ensued then regarding the merits of various makes, models and types of vehicles. A motion was made by Director Kuttel that the selection of the vehicle be left to the Manager. The motion died for lack of a second. After further discussion, a motion was made by Director Maass that the Manager draw up specifications for a foreign 4-wheel drive stationwagon to be discussed further at the next meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, yes; Maass, yes, Sutton, yes; Kuttel , no. SO ORDERED. 1977 GRAND JURY REPORT ON DISTRICT PROBLEMS General discussion ensued regarding the comments of the 1977 Grand Jury on District operations. Attorney Grumer presented a draft letter to the Board for discussion. The Board decided, by consensus, to consider the draft letter at the next meeting. MISCELLANEOUS Mr. Seymour advised that a comparison is currently being made with re- spect to different copying machines and that he will make his recommendation to the Board at the next meeting. NEW BUSINESS WATER QUALITY PROBLEM - SKI SLOPE WAY Mr. Seymour described a water problem on Ski Slope Way due to dead end pipe line that causes the water to be black, to smell bad and to be unfit to drink. Mr. Seymour said he had talked to the people who are served at the end of that line and has advised them that corrective measures will be taken almost immediately to install a bleeder line to let the water go beyond their house into the next pressure zone, and thus, keep the line clean. LETTER FROM HONORE ZENK Mr. Seymour advised that Ms. Zenk had written sometime ago regarding a will serve letter for Tahoe Donner lots. He told the Board that he had written a letter to Ms. Zenk outlining the terms and conditions under which the District will serve the lots at Tahoe Donner. OTHER BUSINESS Due to the lateness of the hour, items 3 through 5 under New Business were referred to the next regular meeting. MISCELLANEOUS NEW BUSINESS STALE DATED CHECKS AND CONSUMER DEPOSITS At Mr. Seymour's request, a motion was made by Director Huber that the monies represented by stale dated checks and consumer deposits be transferred to the general fund, with records being kept of each such transfer. The motion was seconded by Director Maass. ROLL CALL: Sutton, yes; Kuttel , yes; Maass , yes; Huber, yes. SO ORDERED. ENGINEER'S REPORT PROPOSED COST ALLOCATION FOR EAST RIVER STREET WATER LINE EXTENSION r-� Dan Cook discussed briefly a proposed cost allocation for an East River Street water line extension. The matter was referred to a Special meeting on November 30, 1977 at 7:00 P.M. STATUS OF WATER BOX REPLACEMENT IN TAHOE DONNER Mr. Cook advised that Tahoe Donner had run out of water boxes, that all but 16 have been replaced and the remaining 16 will be replaced as soon as they are available. 11/7/77 pg• 5 STATUS OF SANDER'S SITE WELL Mr. Cook advised that the well has been physically completed, underground chemical wash is completed and it appears to be ready for pump test. He re- quested the Board to authorize Bill Nork to participate in the pump testing. A motion was made by Director Maass to authorize Bill Nork's presence at the pumping of the Sander's well . The motion was seconded by Director Kuttel . ROLL CALL: Sutton, yes; Huber, yes; Maass, yes; Kuttel , yes. SO ORDERED. TAHOE DONNER WARRANTY WORK Mr. Cook advised that tanks have been repainted, washed and refilled. HIGHWAY 267 RIVER CROSSING Mr. Cook advised that the pipe line under the Truckee River has not yet been pressure tested. DISTRICT COUNSEL'S REPORT SIERRA MEADOWS UNIT I WATER FEES Mr. Grumer advised that he is waiting for a document from a title company so his report can be completed. THOMAS JOERGER MATTER Mr. Grumer advised that inasmuch as we had previously taken Mr. Joerger to Samll Claims Court, he is attempting to determine whether we can bring further action for the balance of the claim not covered by the Samll Claims Court. He said he will discuss it with the Judge personally before advising the Board. --. BUD KAYE MATTER Mr. Grumer requested that the Manager check to see if Mr. Kaye had paid his bill yet. AL O'BRIEN INSURANCE CLAIM Attorney Grumer advised that it is the standard policy of the Board to deny the claim so that the matter can be referred to the insurance carrier. A motion was made by Director Maass that the claim of Al O'Brien be denied and that the matter be referred to the insurance carrier. The motion was seconded by Director Huber. ROLL CALL: Sutton, no; Maass, yes; Huber, yes; Kuttel , yes. SO ORDERED. MISCELLANEOUS The Manager was requested to send a letter, with copies to the Board, regarding the TTSA charges for sewer services since there had been no reply to a previous letter. The Board also asked Attorney Grumer when the Management Guidelines could be expected, and Mr. Grumer advised that they were currently being worked on and that they should be available soon. ADJOURNMENT The meeting was adjourned by general consensus at 12: 10 A.M. r BY Jaryel A. Maass, President TRkREE DONNER PUBLIC UTILITY DISTRICT A. Milton Seymour, Clerk of the Board 11/7/77 pg. 6 MEMORANDUM to Other Directors Manager Clerk Counsel July 14, 1978 FROM: Pat Sutton ' re: Corrections to Draft Minutes of November 7, 1977 Page 1 of Draft OTHERS PRESENT - please list them in Minutes BILLS FOR BOARD APPROVAL Omissions statement requested to show in Minutes has been omitted; add after first paragraph under this item: "Regarding paying services, President Sutton asked that the Minutes show that it is her desire to have an actual bidding process used next spring rather than obtaining quotes from 3 firms." OTHER BUSINESS - Change this heading to "STATEMENT OF GENERAL FUND" Omission: the object of the question has been omitted, as has specific direction; revises. "Director Sutton raised some questions regarding the transfer of the restricted funds to the Local Agency Investment Fund.from the standpoint of whether the Board had authorized such transfer, and interest rates. She directed an item be placed-on-the agenda for the next meeting to retroactivel authorize the transfer of the restricted funds to LAIF, and a verification by the Manager that deposit with LAIF will bring the best interest rate. " Request for additional information to show in Minutes: since the information was established verbally in hopes it would be included; add: "The Manager confirmed that the District's bills are now current. The Chair indicated that the Balance in the General Fund after payment of the bills approved tonight is $106, 12.04." Page 2 of Draft SPECIAL BUSINESS - Bid on Surplus Materials Omission: the kind of materials has been omitted from Minutes; also important advice from Counsel; revise: "Mr. Seymour reported that there were no bids received as a result of the District's advertisement to sell J#J surplus electrical materials. Mr. Grumer stated that the Board could authorize the Manager to sell the materials on a first come-first served basis at the authorized minimum price; to sell it below the authorized minimum price would require Board ratification of of an offer. Following discussion,XM90# J Mr. Seymour was requested to prepare his recommendation fo�n�ee�7����9� should be done.10 M"ty MEMO from Sutton July 14, 1978 res Draft Minutes of November 7, 197? page 2 Page Z of Draft, continued WATER OUTAGES Request for additional information to show in Minutes: important information reported by Manager not included; add additional sentence after first sentence under this items "He said that the District has no maps indicating the location of some of the water lines in the downtown area." SPECIAL BUSINESS - Public Hearing on Ord. 77-05 (FmHA Loan) Request for additional information to show in Minutes: general background information which was covered in meeting should be included; revise first paragraphs "rresident Sutton opened the Public Hearing at 702 P.M., explain_ inp, that the Ordinance was adopted at the October 1 1 meetin authorizing a loan from Farmers Home Administration for 1 1 300 and a ant of 4 600. Mr. Seymour indicated that the loan ant would probably mean some increase in water rates, the exact amount not yet being determined." Request for additional information to show in Minutes: since people were not always asked to state their name$, & being known, referred to on a first name basis, the party transcribing the tape would not be able to determine identity of some. Please add for the record of this meeting a paragraph between the second & third paragraphs of the Draft under this item: "Among the. members of the public who asked questions and made comments were Winnie Boston, Jack Wilson, Mae Bretthauer, and Shirley Rosamond." Page 3 of Draft second paragraph re electric surcharge & fuel charge, last sentence Since the Draft mentions discussion, it might just as well recount what was said; revise also for accuracy of questions raised: "There were questions concerning �## jq#JXJH whether this District answers to an r ato encies.V/4j, i it #YJ J#J� JX )V Director Sutton explained that Sierra Pacific rate increases to the District go through the Federal Power Commis- sion,which is now the Federal Energy Regulatory Agency, and that the District must comply with FPC accounting procedures, but that the TDPUD Board sets the rates." third paragraph on page re water interruption; the person was known to some of the Board but only her first name was used during meeting; amend s "A member, of the audience, Lee Hutchins, asked about the water interruption in downtown Truckee and who she should make her formal complaint to." r'" i � c 00r- �K coo Ell z o ::r � m �s C+ mo � cm+ �•0 ' m morn 'c'+ H moHi L °0m N � o uPim � � 9C+ H Umi a : x c+ H+ m C+ w P• m C+ H O ° C7'N (D !+• N n O Gri) ' W h7 w 0 F� c+ p� cn 0 m ty O O m N oo ow o w �• ►b c� mm 0 o a ° m p� �* 0 �+ C w o K wa m ac+ my 0 K t» m o z d �•' `� cD z a e ami t j c+ m c+ c+ C w �i c+ C+ x m dd w C C fi t� N f! 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O N O' �b �i d a N p. y ¢, p, o i5-• 'w P+ t" td v cm+ �ma � POD a � �" � ID F�• w w c+ Fi ►pig w m 0 o w t� to poi m c+ m ►i w ►-b o (D ►dw m c+ 0 0 m y > R�m C m to ►i x N 0 K a m � Pa �3 H cm+o ff C+ Pi OW 5 ►�• ° w m No c+ m � � xc+ � H �i F-+►`dF ° l6 cmD 0 o a i°-b N 0 P m 0 v� m m P� W+ F 0 c+ CD c+ m c+ o o xt�•l- m <+ R � � � m P• ri m m w c+ N� 0 wmo w 9 � ° ]d �m m 0 w a w0'� c+ ° �! w e c+ ►-�, ° d c+0@, C F+ w � m a w Eg m '�-Z�e. is m o cD o O Q (mq o p o P' e O A+ N O � 4 P' •p,� y C A O E9 0 d N P• 0 g� CD 'ai• MEMO from Sutton July 14, 1978 re: Draft Minutes of November 7, 1977 page 4 Page 4'of Draft first pars anh: correct "bureaucy" also: my notes show this was not a Roll Call vote but an affirmative Voice Vote ( I missed this on my tape so I can't verify although several other motions in these Minutes are voice votes erronerously shown as Roll Calls) r" Page 5 of Draft second paragraph: correct "Bonnet" (I think) CHRISTMAS PARTY DISCUSSION: add so sentence reads in part: "...to determine whether or not to have a Christmas Party for the employees and the matter was continued etc." Page 6 of Draft WELLS A & B also Board .request for information; Omission: what Paragraph 7 pertains to has been left out;/revise paragraphs "The proposed agreement with Dart regarding Wells A & B was dis- cussed. Mr. Grumer felt that Paragraph 7 Dart had proposed regarding a settlement of charges they have disputed should be changed. The matter was referred to then meeting for further discussion and specific information about1 arges and credits.. proposed for settlement." USE OF AIRCRAFT Omission: the fact that the Board saw the Certificate of Insurance should show in the Minutes since it took place during the meeting; add sentence before paragraph re motion to authorise use of plane: "The Board was in receipt of a copy of Mr; Seymour's Certificate -of* insurance, which Mr. Grumer confirmed was in order." DISTRICT-OWNED LANDS Omissions reference was made to a letter from Martin McDonough which should be mentioned in the Minutes, and attached thereto; add a sentence at beginning of first paragraph: "Mr. Grumer had provided the Board with copies of a March 19, 1976 letter from Martin McDonough which summarized information about the disposal of District land." Revision: for a more accurate record of what was said, revise fourth sen- of the first paragraph under this items "He also advised that P.U. Code Section 16431 allows the sale or lease of District land, subject to the restrictions of the Surplus Land Act: provided that it is no longer necessary for District use and it is not capable of park and recreational yXjX # development. MEMO from Sutton , July 14, 1978 re: Draft Minutes of November 7, 1977 Page 5 Page � of Draft, continued DISTRICT=OWNED LANDS, continued ERROR: Specific direction erroneously reported in minutes; Correct last sentence on page so that it is accurate: "1gf #XXJ ` �# jjjjHjj1# Two items were placed on the next meeting agenda for specific action: a draft policy statement regarding the lease of District land, and a resolution declaring the 10,000 sq.ft. parcel surplus. Page 7 of Draft DISTRICT-OWNED HOUSE ERROR: a voice vote was called for and taken; it should not show as a Roll Call Vote; correct the vote recorded in the Minutes on the motion toward bottom of page re manager's recommendations on how to to dispose of house: "ALL AYE BY VOICE VOTE. SO ORDERED." Page 8 of Draft top of page re manager's vehicle Omission: Chairman specifically directed the Minutes to show Board's intent; correct omission with additional paxagraph after Roll Call Vote on motion re specs on 4-wheel drive stationwagon: "The Chair directed for the Minutes to show that the intent of the Board is that a Resolution calling for bids is to be prepared for the next meeting." MISCELLANEOUS OLD BUSINESS: Omissions: several things were brought up under this item but only one is recorded in the Minutes; add : "Don Strand said that he has not yet received the note, deed of trust, and copy of the agreement on the Highway 267 Intertie. _President Sutton indicated that she had signed the Agreement; Mr. Grumer szAd that he would look into the matter-and-locate the documents. Upon inquiry from Director Huber regarding the status of the FmHA loan project. Mr. Cook reported that the Btate Department of Health and Farmers Home Administration are reviewing the plans and specs and bid documents. He indicated_his target date for bid opening is tentatively December 5. The Chair asked the Minutes to show that the Board is willing to hold a special meeting to issue the call for bids, if necessary. 2resident. Sutton reported that she had been unable to attend the State Senate Committee hearing on the State Lands Commission on October 31 at South Lake Tahoe, but that she would like to submit u a letter to the Committee; there was no objection to this. Director Maass reported that the Chappie Bill is on the Truckee } Fire District agenda for their meeting tomorrow." MEMO from Sutton July 14, 1978 re: Draft Minutes of November 7, 1977 page 6 Page 8 of Draft, continued LETTER FROM HONORE ZENK MISINTERPRETATIONs the first sentence tdoesn't reflect anything said during and su is tzte°die fo� Owings last paragraph on page �^ "Mrs. Sutton reported to the Board that. after the last Board meetings she had requested Mrs Seymour to respond to Ms. Zenk's iaguir ,y(rtgarding a will serve letter for Tahoe Donner from the standpoint of the District's rules & regulations; the Board is in receipt of copies of Mr. Seymour's letter." Page 9 of Draft ENGINEER'S REPORT: East River Street Line Extension: Omissions: the fact that I disqualified myself and the statement of the Board's direction have been omitted from draft minutes; revise: "President Sutton disqualified herself from discussion of this item and left the room- Vice-President Maass assumed the Chair. Dan Cook discussed briefly a proposed cost allocation for the East River Street water line extension. Questions were raised about apparent discrepancies in figures and footages. Director Huber restated the Board's Drior request for an algebrUc equation showing the assessment factors and the extension of he_formula fo each parcel. Mr. Seymour indicated that he would send a information regarding the water line extension to each property owner. I_t_ was agreed that a Special Meeting would be held on November 1977 at 7:00 P.M. with the propert owners. Mrs. Sutton then resumed the Chair. Sander's Site Well Error: the motion to authorize Nork's presence was passed by voice vote, not a Roll Call; correct: "ALL AYE by Voice Vote. SO ORDERED." Page 10 of Draft THOMAS JOERGER MATTER: Error: correct "we" to "the District" AL O'BRIEN INSURANCE CLAIM Error: the motion to reject the claim was by voice vote, not a Roll Call; correct: "ALL AYE by Voice Vote. SO ORDERED." MISCELLANEOUS Error: the draft errs in which party was directed to do something; correct: "The PW#J/ Counsel was requested to send a letter, with copies to the Board, regarding the TTSA charges for sewer services since I there has reply to been no _ p y a previous letter." MEMO from Sutton July 14, 1978 re: Draft Minutes of November 7, 1977 page 7 Page 10 of Draft, continued Omissions before adjournment, some Planning Dept notices were inquired about but the Draft Minutes omit this; correct omission: "PLANNING DEPARTMENT NOTICES Concern was expressed that several recent variances may mean some encroachment of structures within District utility easements. The Manager was requested to examine each parcel for any interference with power or water easements: the Chair directed for the Minutes to show this direction. An inqui y.,was made regarding whether arrangements had been made to serve the Albert Day property after the Board had delayed any action. The Manager indicated he had responded to the Planning Department regarding servic accordingto the Rules and Regulations. The Engineer indicated tha he project.was through the Planning Department now, and that a looped water system will be required to provide fireflow. A question was raised about the Canihan Apartments on Martis Valley Road and the public utility easement 4111ft.intended to be used for the sewer line. Mr. Cook said that it was a general easement which could be used by any utility." I've reviewed the tapes of this meeting, and I believe that the Draft Minutes should be corrected according to this Memo in order to provide a more accurate and meaningful record of the Board's proceedings at this meeting. Thank you PAT SUI'TON TDPUD Director TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - November 4, 1977 Bank Balance - October 13, 1977 $132,578.51 Truckee Electric and Water Revenue 118,496.00 Donner Lake Electric Revenue 20,463.87 Electric Connection Fee Revenue 3,150.00 Water Connection Fee Revenue 840.00 Miscellaneous Billings Revenue 2,845.76 Miscellaneous Revenue 34.36 Transfer from Restricted Funds 340,000.00 $618,408.50 Approved Billings $ 5,228.58 Bank of America Federal Tax Deposit - 10/31/77 Payroll 2,168.30 Truck Loan Payment 474.02 George Cattan - Pension Payment 258.75 Department of Benefit Payments Unemployment, State Disability, State Income Tax deposits for quarted ended 9/30/77 1 ,587.48 Disability and State Income Tax for month of October 466.15 Directors - Board meeting compensation for October 400.00 I.B.E.W. - Union dues 183.50 Local Agency Investment Fund - Funds transferred from Restricted funds 340,000.00 Petty Cash 93.69 Public Employees Retirement System - Quarterly Deposit for Social Security 8,523.57 State Board of Equalization - Quarterly deposit of State Sales Tax 25.38 Quarterly deposit of State Energy Surcharges 881 .11 State Compensation Insurance Fund - Quarterly Deposit 1 ,900.92 Tahoe National Bank - Computer Loan Payment 356.44 U.S. Post Office r"^ Stamps for 1013's 71 .00 Postage for permit 400.00 $(363,018.89) PAYROLL '10/15/77 OT DT Standby Gross. _ Net Barry 5.36 577.36 448.63 Boscarello 20.00 18.63 Chapman 569.60 425.65 Coltrin 20.00 18.63 Connell 40.69 665.19 492.77 Grow 59.64 859.34 648. 73 Hayes 42.50 39.58 Jones N. 327.20 260.04 Jones, T. 75.00 69.22 Marsh 544.80 409.49 Lopez 46.15 784.55 565.62 McLeod 35.00 32.60 Pomponio 41 .40 5.52 488.52 373.70 Reynolds 94.20 847.80 654.70 Rose 559.20 382.90 Rully 36.63 56.98 809.93 532.88 Samuel 25.00 23.29 Seymour 1250.00 850.68 Silva 795.20 646. 21 Slattery 750.00 562.12 Straub 27.69 92.30 858.39 609.78 Toste 45.00 41 .92 Waltrip 9.23 501.23 378.66 Wiser 441 .60 317.24 ( 81803.67) 220.64 62. 50 232.65 11892.41 8803.67 PAYROLL 10/31/77 OT DT Standby Gross Net Barry 58.99 688. 19 527.25 Boscarello 40.00 37.26 Chapman 626.56 467.92 Connell 46.50 728.50 533.12 Grow 119.28 994.00 781 .66 Hayes 52.50 48.90 --� Jones , N 327.20 260.04 Jones, T. 68.75 64.04 Marsh 599.28 448.52 Lopez 46.15 858.39 611 .68 McLeod 38. 75 36.09 Pomponio 45.54 531 .30 398.96 Reynolds 28.26 141 .30 1006.84 799.54 Rose 615.12 415.16 Rully 67. 16 65. 12 913.72 565.31 Samuel 62.50 58. 21 Seymour 1250.00 861 .68 Silva 59.64 99.40 1033.76 807.24 Slattery 750.00 545.99 Straub 812.24 626.90 Toste 50.00 46.57 Waltrip 27.68 568.88 424.09 Wiser 485.76 340.88 $( 9,707.01) 453.05 65.12 286.85 13102.24 9707.01 Bank Balance - November 14, 1977 $ 236,878.93 Bills for Board Approval (See attached) (130,366.89) Bank Balance after payment of above $ 106 ,512.04 BILLS FOR BOARD APPROVAL: Electra Water General Total Ace Hardware Misc. water supplies, duplicate keys, misc. hardware 10.13 17.70 27.83 Alpha Hardware Bench vise 28.30 28.30 Aetna Life Insurance Life insurance premiums - 11/77 49.06 49.06 American Public Power Assoc. 1977 Service Fee 604.67 604.67 Armanko Office Supply Office supplies 244.82 244.82 William Avery, Jr. Services performed on telemetry system 263.47 263.47 Blue Cross Health plan premiums - 11/77 1470.72 1470.72 Calex Power supply for telemetry system 94.11 94.11 Cal Western Life Pension plan premium - 11/77 1621.20 1621.20 Continental Courier Systems Water analyses pickup and delivery 12.00 12.00 Cook Associates Consulting services - Billed Dart $656.79 44.00 4204.69 4248.69 Cranmer Engineering Water analyses 84.50 84.50 Crown Business Systems Billing statements 1330.61 570.26 1900.87 Digital Equipment Corp. Computer maintenance agreement, 10/77 139.00 139.00 W.W. Grainger, Inc. Tool cabinet, tool box, wet-dry vacuum, cart & attachments 18.45 261.85 280.30 Graybar Electric Aluminum clamps, underground wire, security lites 3319.83 3319.83 Steven Grumer Legal services 655.90 723.10 1379.00 IVC Printing Office supplies 69.22 69.22 Jr. Clothes Horse Rain suit for meter reader 25.16 10.78 35.94 M & R Construction Road paving 3279.68 3279.68 Martin McDonough Legal services 148.94 148.94 McMaster-Carr Plug wrench, suction gun, stencil sets, brush 45.36 45.36 Mission Linen Supply Linen service 11.20 11.20 Nevada First Aid Supply Splinter tweezers with needle, eye loop with magnet 28.20 28.20 Oakman's Drafting maching, drawing pencil, 12" & 18" scales 239.25 239.25 011ie's Texaco Gear lube 4.25 4.25 Osburn's Garage Vehicle repairs 723.45 723.45 Pacific Telephone Co. Telephone charges 310.69 310.69 Pacific Telephone Co. Telemetry charges 162.75 162.75 Pitney Bowes Postage meter rental 39.75 39.75 Power-One Power supply for telemetry system 27.47 27 47 Public Employees Retirement System Annual fee to cover administration costs 29.78 29.78 RTE Transformers - 6 25kva, 6 50kva 5418.72 5418.72 Ruralite Safety training 106.00 106.00 Sacramento Industrial Elec. Replacement parts to Milwaukee drill 12.47 12.47 Sierra Pacific Power Co. Power usage - 9/77 99749.33 99749.33 Sierra Sun Legal notice, 2 help wanted ads 16.25 20.00 36.25 Southern Pacific Trans: Lease agreement - water line easement 175.00 175.00 BILLS FOR BOARD APPROVAL (cont): Electri Water General Total Sun Printing Office supplies 74.11 74.11 State Comp. Ins. Fund Policy deposit increase 825.00 825.00 Taylor's Fires Flat tire repairs 24.17 24.17 Teichert Aggregates Fill sand and gravel 194.68 194.68 Tom's T.V. Tape cassettes 137.80 137.80 Truckee Donner Disposal Garbage service - October 35.00 35.00 Truckee Tahoe Lumber Co. Glue, redwood for maintenance of meter boxes & services 25.95 1.58 27.53 Twin States Concrete Concrete for road crossing 78.23 78.23 USDA-REA Interest payment 1452.48 1452.48 Utilities Safety Supply Co. Rubber blankets 33.48 33.48 Wedco, Inc. Refractors, deadend, service cable, suspension bells 767.32 767.32 Western Hardware & Tool Knife, wire rope slings 59.77 59.77 Xerox Developer, lease payment on copy machine 235.25 235.25 113585.72 9961.35 6819.82 130366.89 TRUCKEE-DONNER �ILITY DISTRICT BALANCE SHEET AUGUST, 1977 ASSETS MARGINS AND LIABILITIES Facilities, Buildings, Land: Margins: Plant in Service Operating margins - Cumulative $1 ,003,099 Electric plant $2,157,773 since 1927 Water plant 932,449 Other equities - Profit on sale 600,108 General plant 346,444 of non-utility property Less accumulated depreciation 1,736,747 Year to date margins 202,358 Net Plant in Service 1 ,699,919 Total Margins $1 ,805,565 Construction work in progress 29,434 Acquired plant 4,320 Long-Term Debt: Net Utility Plant $1 ,733,673 REA bonds payable 367,574 Note payable to Sierra Pacific 74,055 Power Company Real Property - PUD House 25,029 Sewer assessments payable 16,423 Other - Computer loan, truck loan 29,113 Total Long-Term Debt 487,165 Restricted Funds 365,463 Current Liabilities: Current Assets: Accounts payable 245,354 Cash 315,391 Consumer deposits payable 25,113 Notes receivable - Van Wetter 1 ,500 Accrued liabilities - Payroll taxes, 20,141 Accounts receivable - Electric 189,800 interest on notes and water usage billings Total Current Liabilities 290,608 Accounts receivable, Other - Line 42,741 extensions, connection fees, misc. Materials and supplies 194,547 Customer Advances For Specific Improve- 285;450 Other current assets - Insurance 10,644 ments to System (Restricted Funds) prepmt, interest receivable, future line extension costs 754,623 Total Current Assets TOTAL ASSETS $2,878,788 TOTAL MARGINS AND LIABILITIES $2,878,788 TRUCKEF WNNF PUBLIC UTILITY DISTRICT STA" REVENUES AND EXPENSES R �. For the month of ana _eight months ended q„g�,st� �g77 ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL Current Month Year to Date Current Month Year to Date Current Month Year to Date 1976 1977 1977 1976 1977 1977 1977 1976 1977 Net Revenues 138,241 148,345 1 ,384,533 16,644 20,389 178,613 168,734 1 ,455,533 1 ,563,146 Purchased Power 105,588 102,146 919,786 - - - 102,146 914,060 919,786 Operating Expenses 4,725 3,821 40,966 6,402 9,848 57,068 13,669 85,267 98,034 Maintenance Expenses 15,662 3,826 30,893 942 2,551 16,986 6,377 42,810 47,879 Customer Accounts Expenses - 4,729 7,926 51 ,033 1 ,200 1,204 11 ,963 9,130 68,547 62,996 Meter reading, billing, customer services General and Administrative Expenses 5,223 7,478 59,260 2,239 3,834 26,074 11 ,312 53,491 85,334 Outside Services 6,722 10,373 52,907 6,623 1 ,704 20,226 12,077 77,712 73,133 Depreciation 6,828 6,964 55,378 2,548 2,588 20,663 9,552 74,683 76,041 Interest Expense on Loans 1,154 824 8,282 98 289 2,218 1 ,113 18,665 10,500 Unallocated Overhead 2,020 ( 4,019) ( 2,785) - - - ( 4,019) 584 ( 2,785) Total Operating Expenses 152,651 139,339 1 ,215,720 20,052 22,018 155,198 161 ,357 1 ,335,819 1,370,918 Total Operating Margins ( 14,410) 9,006 168,813 3,408 ( 1 ,629) 23,415 7,377 119,714 192,228 Other Income and Expenses - - - - - - 4,821 2,852 10,130 Net Margins - - - - - - 12,198 122,566 202,358 () Indicates loss in margins TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF //Z-7 7 7 PLEASE PRINT YOUR NAME: 2. 3. k c n%a-zil 4. 5. 6. VN. 7. 8. �. 10. li . L < 12. 13. 14. 15. ce r � zt� 16. 17. XL'.' 19. 20. 21. k ele &SSejj 22. L) ss e, 1 23. ram" `�6 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT SS POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 �lhh TELEPHONE 587-3896J`, kP MEMORANDUM TO: Board of Directors FROM: Mary Chapman, Bookkeeper SUBJECT: Stale Dated Checks: Checks Over 6 Months Old DATE: November 1 , 1977 Consumer Deposits Check # Amount Payee Date Issued 398 $ 1.53 David Gibbs 9-16-76 Above person is still a customer and the amount will be credited to his present account Check # Amount Payee Date Issued 314 $26.29 Delmont Hibbard 6- 2-76 322 25.00 Bruce Enderwood 6- 2-76 350 16.55 Phyllis Ball 7- 7-76 351 15.77 Debora J. Bevins 7- 7-76 361 8.61 Joseph W. Callahan, Jr. 7- 7-76 373 12.67 Mary C. Tighe 8-16-76 379 .06 Wardell Baker 8-16-76 405 17.88 Harold L. Macon 9-16-76 503 50.00 W.B. Greger 12-13-76 509 25.00 John M. Simpson 12-13-76 571 2.64 John Leonard 2-25-77 The procedure suggested by Arthur Young & Company in 1975 was to transfer these amounts to the General Fund and maintain continuing records should the parties ever come in and claim the funds. Vary Ch�pman Bookkeeper r Regular Meeting Agenda November 5, 1977 page 2 NEW BUSINESS: 1 . Water Quality Problem - Ski Slope Way 2. Review and Direction re Letter from Honore Zenk, Attorney for Dart, re Tahoe Donner Units 1-7 3. Review of Model "Will Serve" Letter 4. Review of District Compliance with California Environmental Quality Act Requirements 5. Review of "Demand for Payment" Letter 6. Manager's Report re Stale-Dated Checks and Consumer Deposits 7. Miscellaneous ENGINEER'S REPORT: 1 . Status of Water Box Replacement in Tahoe Donner 2. Status of Sander's Site Well 3. Update on Tahoe Donner Warranty Work 4. Status of Highway 267 Intertie/River Crossing Project 5. Proposed Cost Allocation for East River Street Water Line Extension 6. Miscellaneous DISTRICT COUNSEL'S REPORT: 1 . Report on Sierra Meadows Unit 1 Water Fees 2. Status of Thomas Joerger Matter 3. Report on Bud Kaye Matter 4. Report on Al O'Brien Insurance Claim 5. Miscellaneous PLANNING DEPARTMENT NOTICES CORRESPONDENCE ADJOURNMENT "�'� TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 November 4, 1977 MANAGER'S REPORT 1 . Because of the trenching for the Telephone Company underground cable project, we have had numerous water outages in the downtown Truckee area. Prior to the construction we marked all of the water lines that we knew about. However, there are many water lines in the downtown area that are not on any of our maps. We are accumulating our costs incurred by these water outages and will bill Underground Construction Company. We have notified all of the accounts in that area both by mail and by radio. A letter has also been written to the Telephone Company alerting them to our problem. 2. As I indicated to the Board and the public back in September the Federal Energy Regulatory Commission, replacement for the FPC, has filed the rate refund case without action. I have written to Congressman Johnson asking his assistance in rejuvenating action on the matter. 3. Staff consisting of myself, Mary Chapman, Bob Slattery and Matt Gomez have completed the income projections for the electric department for 1978. At our next session we will work on the water department income and the operating budgets. We should have a preliminary budget to the Board by the November 21st meeting. 4. On October 26, 1977, we disconnected the Tahoe-Truckee Warehouse at the Airport for nonpayment of bills. The current charges plus the past due amount total exceeded $500.00. The recent history of this customer is as follows: On August 8, 1977, the customer called and complained of a high bill and requested a meter test. He was advised of a $7.50 charge if the meter proved to be correct. Our meter readers took the meter book to the customer's premises and discussed the usage and bills with the customer. The customer requested copies of the meter usage for the past several years for comparison. He was to come into the office and discuss these with the Manager. However, he never appeared. On September 13th Bruce Grow pulled the customer's meter and tested it. It proved to be 2% slow. A new meter was installed that was pretested to be 100% accurate. On October llth the meter test results and a notice of delinquency were mailed to the customer with no response. The next action was a disconnect on October 26th. Immediately following the disconnect the customer called and complained about MANAGER'S REPORT November 4, 1977 the service, the high bills and that he had received no bills or correspondence from the District. He also indicated that he maintained a Kings Beach post office box. I reviewed the application. on file for the service and discovered that the post office box to which we were sending the bills and mail was a Truckee box not a Kings Beach box and that the Warehouse had obviously changed hands without a new application for service being filed. A check with the Post Office, however, revealed that mail was being picked up at the Truckee box for the Tahoe-Truckee Warehouse. On October 27th the customer came into the office at 4:30 P.M. , paid his bill and was told that power would be restored the following morning. He was also requested to file a new application for service under the correct name. However, at 5:15P.M. he called back and stated that he could not close the Warehouse door without the power being re- connected. We reconnected him immediately. On November 1 , 1977, Bruce Grow made a load survey of the Warehouse. A letter was written to Michael Roedeinger and Associates regarding this matter. A copy of that letter is attached to this report. 5. Attached to this report is a copy of a new procedure which will be followed for all delinquent account processing and disconnection. 6. Standby bills are expected to be back from the printer within the next week and should be processed by the County and in the mail before the end of November. �^ 8. An inquiry has been received as to whether the Board will sponsor or financially assist a Christmas Party for District employees. In previous years the Board has taken both positive and negative positions on this question. Direction is requested from the Board and Counsel . 9. I have researched the taped 1970 minutes and discovered that the taped conversations do not make reference to a paved surface on the easement road to the PUD tank. The taped minutes do indicate that the PUD was to construct a gate at the foot of the entrance to the road and to maintain the road in a condition suitable for PUD vehicles. MILT SEYMOUR MS:jr cc: Steven Grumer Dan Cook r" November 3, 1977 Michael Roedeinger and Associates P.O. Box 369 i Kings Beach, California 95719 1 Re: Tahoe-Truckee Warehouse Dear Sirs: We conducted a load survey of the Tahoe-Truckee Warehouse on November 1 , 1977. We determined that the maximum load for the warehouse a as conditions existed on that day was 43 Amperes or 10.75 kilowatts. Minimum load observed during the day was 25 Amperes or 6.25 kilowatts. Based on the hours of operation of the warehouse and an estimated nightttdoe load equal to 20% of the daytime load, we calculate that the probable kilowatt-hour usage for a 30 day period is approximately 2,900. This figure could easily vary by * 20a depending upon how many of the lighting fixtures are in use. On the day in questions 45 of the 75 existing lighting fixtures were in use. The maximum kilowatt-hour usage pet month based on all lights and heaters being in use would exceed 12,000. The history of usage of the warehouse indicates that it has varied during the past year from a low of 840 kilowatt=hours to a high of 3,280 kilowatt-hours. Usage in July and August of this year was higher than other months. However, the usage in September and October appears to be consistent with previous history. The meter that is currently installed is a new meter and was tested and verified to be 100% accurate at the time of installation. The previous meter was tested and found to be reading 2% fewer kilowatt- hours than actually consumed. The bulk of the connected load appears to be fluprescent lighting plus an office strip heater which cycles on and off periodically. Enclosed is a list of kilowatt-hours used from January to October, 1977. If you have any questions regarding this please feel free to call me. Sincerely, Milt Seymour Manager MS:3r r^ TAHOE-TRUCKEE WAREHOUSE ACCT. #5-185 November 1 , 1977 Reading Mult. KWHR. October 68 40 2720 September 64 to 2560 August 82 Be 3280 July 80 It3200 June 21 of840 May 50 Estimated 2600 April 60 2400 March 53 2120 February 56 2240 January 64 2560 23920 i 10 = 2392 KWHR �,.. per month average jr TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Front Office Personnel FROM: Milt Seymour SUBJECT: Billing and Disconnect Procedures DATE: November 4, 1977 Each bill for service is normally calculated and printed within 10 days of the customer meter reading date. They are then mailed either the same day or the following work day after they are printed. The bills state that payment is due upon receipt but do not at present state when they become delinquent. This will be corrected on future bills by stating that they become delinquent 21 days after the billing date. Approximately 30 days after the billing date a new meter reading is made and a new bill is sent out. If the previous bill has not been paid within the 21 day period it shows up as a past due balance. Unless the billing personnel suspect that the account is a bad risk no action should be taken at this time. If the billing department feels that the customer who has a past due balance at this point in time is a bad risk, collection procedures can be initiated. If collection procedures are not started when the first past due balance shows up on the bill and if the bill is not paid within the next 30 days, the following billing will also show a past due balance for two months previous. Recent Board action allows us at this point in time to add a 10/12% service charge to the amount that is 60 days overdue. At this point in time we should also start the folloiwng disconnect procedure: 1 . Send disconnect notice giving 10 days in which to respond. The disconnect notice will result in either a response by the customer in which the customer either pays the bill or makes arrangements to pay the bill or no response. 2. If there is no response at the end of 10 days, call the customer and log the date, the time, the number called and the name of the calling employee. MEMORANDUM to Front Office Personnel Re: Billing and Disconnect Procedures November 4, 1977 Page 2 3. If the customer is reached by the telephone call and promises to pay give a reasonable fixed period of time in which to pay. 4. If no answer repeat the call as above. 5. If still no answer send a registered disconnect notice with demand for response within 5 days. 6. If no response is received or the response is unsatisfactory disconnect the customer on the date stated on the disconnect notice. MILT SEYMOUR MS:jr cc: Board of Directors Steven Grumer .. 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U 4) 0 v >~ .s~ U) (d O rE A.a t1� z4 A v I I SI to i-1 N a) ON OH I a) cd O 0•r4 9 •ra to 3 H rz 0 C3" a) U m r-I H r-I (d4-) (d M0 L-I rq 0 a) U N 4J $4 04 N tnO v V v I~ 0 C7 U >4w ut . � av � w O W rO 0 4J 44•r•I a,ro 0� u4 aa)i O O•r1 (A U (d 4 • wbQ a•� .0 CO • GU43U-I 41 Ua) 4JNpq A .. W aS NU •I-) on U RESOLUTION NO. 77 y OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE TRANSFER OF FUNDS FROM THE NEW CUSTOMER DEPOSIT ACCOUNT TO LOCAL AGENCY INVESTMENT FUND WHEREAS, on September 12 , 1977 , the Board of Directors of the Truckee-Donner Public Utility District approved Resolution No. 7728 Authorizing Investment of Monies in the Local Agency Investment Fund; and WHEREAS, the Board of Directors authorized Resolution No. 77 on this date directing that the customer deposit funds be transferred from Tahoe National Bank to Bank of America; and WHEREAS, the Board desires to have the customer deposit funds at Bank of America transferred pursuant to Resolution No. 7728 . NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District, as follows: That the Manager is hereby authorized to transfer the funds from the forthcoming Customer Deposit Account at the Truckee Branch of the Bank of America to the Local Agency Investment Fund. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District at a meeting of the Board of Directors held within the District on the 74-' day of November, 1977 ,i by the following roll call vote: AYES: 1-� �.,��c C 11 V__� tea._ s s NOES: ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By G�- PAT SV2TON, President ATTEST: Steven E.Grumer Attorney at Law Clerk Thereof RESOLUTION NO. 7744 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE USE OF A. MILTON SEYMOUR' S AIRCRAFT WHEREAS, on October 3, 1977 , the Board of Directors of the Truckee-Donner Public Utility District approved Resolution No. 7729 Authorizing the Use of Private Aircraft; and WHEREAS, the District is in receipt of certificates of insurance respecting the following aircraft. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District, as follows: That the Board of Directors do hereby authorize the use of that certain Cherokee 235 (N9355W) belonging to A. ..- Milton Seymour. Mr. Seymour shall be reimbursed for the District ' s use of his aircraft at the rate of TWENTY AND N0/100 ($20 .00) DOLLARS per tachometer hour, plus fuel charges. PASSED AND ADOPTED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the Board of Directors held within the District on the "7 day of �,) ,,..Mb« , 1977 , by the following roll call vote: AYES: yA �..D r , 1 ► cA_ NOES: ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISUPA��S By ON, President ATTEST: Clerk Thereof RESOLUTION NO. 7760 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE TRANSFER OF THE CUSTOMER DEPOSIT ACCOUNT TO BANK OF AMERICA WHEREAS, on September 12, 1977, the Board of Directors of the Truckee-Donner Public Utility District approved Resolution No. 7728 Authorizing Investment of Monies in the Local Agency Investment Fund; and WHEREAS , the Customer Deposit Account currently located at Tahoe National Bank cannot be invested in the Local Agency Investment Fund; and WHEREAS, the Board desires to have the Customer Deposit Account transferred from Tahoe National Bank to Bank of America to take adi(antage of the Local Agency Investment Fund program. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District as follows: That the Manager shall take whatever steps are necessary to transfer the monies in the Customer Deposit Account at Tahoe National Bank into a new Customer Deposit Account at Bank of America. PASSED AND ADOPTED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the Board of Directors held within the District on the � day of November . 1977, by the following roll cca,,ll vote: TJ AYES: ` - L G / '/o. /rs NOES: ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By CP4ASqUTli�, President ATTEST: Steven E.Grumer Attorney at Law Clerk Thereof