HomeMy WebLinkAbout1977-11-21 Min - Board 4
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an exchange of checks be made and an agreement signed.
After discussion between the Board members, it was decided that
paragraph 7 of the Agreement should be deleted in its entirety. A motion
was made by Director Huber, and seconded by Director Maass, that paragraph
7 be deleted from the last draft of the Agreement with Dart Industries as
to Wells A and B in Tahoe-Donner. ROLL CALL: Huber, aye; Kuttel , aye;
Maass, aye; Sutton, aye. SO MOVED.
A motion was made by Director Huber that the District Counsel
be directed to prepare a written resolution ratifying the agreement be-
tween Dart Industries and the Truckee Donner Public Utility District
regarding Wells A and B in Tahoe-Donner subject to the above motion. The
motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel ,
aye; Maass, aye; Sutton, aye. SO MOVED.
A motion was made by Director Maass, and seconded by Director
Kuttel , that the District pay Dart the outstanding bill of $940.91 , with
the understanding that Dart will pay to the District their outstanding
bill from May 1976 in connection with Wells A and B. ROLL CALL: Huber,
aye; Kuttel , aye; Maass , aye; Sutton, aye. SO MOVED.
CONSIDERATION OF POLICY STATEMENT RE LEASING DISTRICT LAND
This item was tabled until the December 5th meeting.
The Manager was directed to inquire about the River Crossing Agreement.
RESOLUTION DECLARING HIGHWAY 267 PROPERTY SURPLUS
This item was tabled until the December 5, 1977 meeting. It was sug-
gested that the Surplus Land Act be reviewed.
REPORT ON COMMERCIAL METERING
This item was continued to the December 5, 1977, meeting. A
brief discussion was had by the Directors respecting metering water.
FINALIZATION OF DRAFT RESPONSE TO GRAND JURY
E
This item was tabled until the December 5, 1977, meeting.
REVIEW LETTER FROM MARTIN MC DONOUGH RE HOFERT SPRINGS
The Directors briefly discussed retention of water rights. The
question was posed as to whether it was feasible or desirable to develop
water rights.
RESOLUTION RATIFYING TRANSFER OF RESTRICTED FUNDS TO LOCAL AGENCY INVEST-
MENT FUND
Director Maass moved that the Board adopt the resolution ratifying
the transfer of restricted funds to the Local Agency Investment Fund. No
second was recorded. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye;
Sutton, ays. SO MOVED. (Resolution #7752)
RESOLUTION RE TRANSFER OF STALE DATED CHECK MONIES TO GENERAL FUND
Director Huber moved, and Director Maass seconded, that the
Board adopt the resolution regarding the transfer of stale dated check
monies to the general fund. ROLL CALL: Huber, aye; Kuttel , aye; Maass,
�.. aye; Sutton, aye. SO MOVED. (Resolution No. 7753)
MISCELLANEOUS
Donner Pines Condominiums
The Board briefly discussed the letter received concerning the
Donner Pines Condominium lawsuit.
Pump Proposal
The Board reviewed the proposal made by Bill Avery regarding the
pump. Mr. Cook advised that this matter should be taken into consideration
on the 1978 budget.
Farmers Home Administration Loan/Grant
Mr. Cook advised that the District is still awaiting engineering
approval from FmHA.
The Board, after discussion, agreed that there should be a "job
showing" on the FmHA project, and that the time and notice of showing
should be decided by the Manager and District Engineer.
Mr. Cook proposed that the District attempt to salvage South-
side Well #1 , and that this item be included within the Farmers Home
Administration loan package as an alternate. Mr. Cook will prepare
such amendment.
A motion was made by Director Maass to direct the Engineer
to draw up the necessary plans to be signed by the President amending
the FmHA loan to include the recasing of Southside Well #1 . The motion
was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye;
Maass, aye; Sutton, aye. SO MOVED.
President Sutton requested that the FmHA check list be up-
dated for the December 5, 1977, meeting.
Arthur Young & Company Study
President Sutton requested that the District invite a repre-
sentative of Arthur Young & Company to attend the December 19th Dis-
trict meeting to discuss their study.
TTSA Billing
Director Maass inquired if Tahoe-Truckee Sanitation Agency had
taken the PUD house off their bill ; he requested Board direction. The
Manager is to inquire of District Counsel Grumer and determine if a let-
ter regarding service charges has been forwarded to the Attorney General .
Advertisement in Sierra Sun
Director Sutton requested that the advertisement placed by the
District in last Friday' s paper be attached to the minutes of this meet-
ing and a copy of the letter article appearing in the paper quoting Dr.
Affeldt also be attached to these minutes.
Board room maps
President Sutton requested that the Board consider framing the
maps located in the Board room; the Board agreed that this should be done.
REVIEW OF MODEL "WILL SERVE" LETTER
President Sutton read the proposed Will Serve letter to the
Board. After discussion, the Board determined the letter should be
modified to be more specific; the Manager noted he felt more detail
was necessary. The matter was referred to the District Counsel for
drafting of such letter.
REVIEW OF "DEMAND FOR PAYMENT" LETTER
The Manager advised that he felt the letter presently being
utilized for this purpose was sufficient; he will provide the Board with
a copy of the same.
REVIEW OF DISTRICT COMPLIANCE WITH CALIFORNIA ENVIRONMENTAL QUALITY ACT
REQUIREMENT
The Board advised that, as yet, nothing had been received
regarding the California Environmental Quality Act from Mr. Grumer.
MISCELLANEOUS
A.C.W.A
The Board discussed briefly the invit?l:*on received from the
A.C.W.A; the Manager was requested to inquire into membership.
180
The President adjourned the meeting at 11 :34 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
-Wmes A. Maass, President
Approved:
Signed:
A. Milton Seymour
Clerk of the Board
"1,
i
RESOLUTION NO. 77 52
OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING THE TRANSFER OF RESTRICTED
FUNDS TO THE LOCAL AGENCY INVESTMENT FUND
WHEREAS, on September 12, 1977, the Board of Directors of
the Truckee-Donner Public Utility District approved Resolution
No. 7728 Authorizing Investment of Monies in the Local Agency
Investment Fund; and
WHEREAS, the Manager has caused the restricted funds to
be transferred into the Local Agency Investment Fund; and
WHEREAS , it is the desire of the Board of Directors to
ratify said action.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
the Truckee-Donner Public Utility District, as follows:
That the Board of Directors does hereby ratify
the transfer of the restricted funds at the Truckee
Branch of the Bank of America to the Local Agency
Investment Fund.
PASSED AND ADOPTED by the Board of Directors of the
TRUCKEE-DO.NNER PUBLIC UTILITY DISTRICT at a meeting of the
Board of Directors held within the District on the 21St day
Of NnvPmher 1977, by the following roll call vote:
AYES : HIIRFR MAASS '
KI ITTFI '
NOES: NONE '
ABSENT: NONE '
TRUCKEE-DONNER PUBLIC UTILITY
D I S T
By `
P T S TTON, President
ATTEST:
Clerk Thereof
Steven E.Grunner
Attorney at Law
RESOLUTION NO. 77 53
of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
TRANSFER OF STALE DATED CHECK MONIES TO GENERAL FUND
WHEREAS, the District holds certain state dated checks that
are itemized in Exhibit A attached, Memorandum dated November 1, and
WHEREAS, the District desires to transfer these stale dated
checks to the General Fund,
NOW THEREFORE BE IT RESOLVED, that the attached list of
checks be transferred to the General Fund of the Truckee-Donner Public
Utility District with a record kept identifying the amounts for
future distribution to their payees.
Passed and adopted by the Board of Directors of the Truckee-
Donner Public Utility District at a regular meeting thereof duly
called and held in the District on the 21st day of November ,
1977, by the following roll call vote:
AYES: Roberta Huber Karl Kuttel Jim Maass
Pat Sutton
NOES: None >
ABSENT: None >
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By
Pat Sut-Von, President
ATTEST:
Clerk The o
r—
� 1-7 A/13
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
MEMORANDUM
TO: Board of Directors
FROM: Mary Chapman, Bookkeeper
SUBJECT: Stale Dated Checks: Checks Over 6 Months Old
DATE: November 1 , 1977
Consumer Deposits
Check # Amount Payee Date Issued
398 $ 1.53 David Gibbs 9-16-76
Above person is still a customer and the amount will be credited to his
present account
Check # Amount Payee Date Issued
314 $26. 29 Delmont Hibbard 6- 2-76
322 25.00 Bruce Enderwood 6- 2-76
350 16.55 Phyllis Ball 7- 7-76
351 15.77 Debora J. Bevins 7- 7-76
361 8.61 Joseph W. Callahan, Jr. 7- 7-76
373 12.67 Mary C. Tighe 8-16-76
379 .06 Wardell Baker 8-16-76
405 17.88 Harold L. Macon 9-16-76
503 50.00 W.B. Greger 12-13-76
509 25.00 John M. Simpson 12-13-76
571 2.64 John Leonard 2-25-77
The procedure suggested by Arthur Young & Company in 1975 was to transfer
these amounts to the General Fund and maintain continuing records should
the parties ever come in and claim the funds.
` w ryy"C__
Mary Ch pman
Bookkeeper
RESOLUTION NO. 77 51
of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING EXECUTION OF AGREEMENT WITH DART RESORTS
FOR THE USE OF WELLS A & B
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the
Truckee-Donner Public Utility District that they authorize the execution
of the agreement between Dart Resorts and the Truckee-Donner Public
Utility District in regards to the use of Wells A and B in the
Tahoe Donner Development. Said agreement is attached to this resolution.
Passed and adopted by the Board of Directors of the Truckee-
Donner Public Utility District at a regular meeting thereof duly called
and held in the District on the 21st day of November 1977,
by the following roll-call vote:
AYES: Huber , Kuttel Maass ,
Sutton ,
NOES: None ,
ABSENT: None ,
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By
*atutt resident
ATTEST:
Clerk Thereof
1
1 AGREEMENT BETWEEN DART INDUSTRIES , INC. ,
AND TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
2 FOR THE USE OF WELLS A AND B
THIS AGREEMENT made and entered into this day of
4
197 , by and between DART INDUSTRIES, INC. , a Delaware
5
corporation authorized to do business in California, hereinafter
6
referred to as "Dart" , and the TRUCKEE-DONNER PUBLIC UTILITY
7
DISTRICT, a local public agency of the State of California,
8
hereinafter referred to as "TDPUD" ;
9
W I T N E S S E T H:
10
WHEREAS, Dart has built a subdivision development near
11
Truckee in Nevada County known and hereinafter referred to as
12
"Tahoe Donner" ; and
13
WHEREAS, to provide water service to Tahoe Donner, Dart and
14
its assignor developer entered into agreements with TDPUD dated
15
March 19, 1970 , and October 15, 1973, known and hereinafter
16
•�^ referred to as "The 1970 Agreement" and "The 1973 Supplemental
17
Agreement" , and pursuant thereto has built and conveyed to TDPUD
18
a water system which is now operated by TDPUD; and
19
WHEREAS , Dart has constructed, but has not conveyed to
20
TDPUD, two wells with appurtenances located at Tahoe Donner,
21
known and hereinafter referred to as "Wells A and B" ; and
22
WHEREAS, the appropriate use of Wells A and B will provide
23
an additional water source to pressure zone VII and will provide
24
substantial savings in the total energy consumption of the water
25
system; and
26
WHEREAS, the parties desire to enter into this agreement
27
respecting the terms and conditions of the continued use of Wells
28
i^ A and B by TDPUD.
29
NOW, THEREFORE, it is hereby agreed as follows:
30
§l . Term of Agreement. The term of this agreement shall be
31
three (3) years from the date of execution.
C Gnimcf u 32
ry al law
1 .
1 §2 . Operation and Maintenance. During the .-term of this
2 agreement, TDPUD shall, at its cost, operate and maintain Wells A
3 and B together with all pipelines, pumps and appurtenances, to
r^
4 serve in accordance with its total commitments.
5 §3. Insurance . Dart shall insure Wells A and B against
6 any loss to said Wells whatsoever, and shall provide TDPUD with
7 a certificate of insurance evidencing the same. TDPUD shall
8 insure against any claims, damages , injury or loss to consumers
9 arising out of the operation and maintenance of Wells A and B
10 or the use of the water therefrom and shall provide Dart with a
11 certificate of insurance evidencing the same.
12 §4 . Access . TDPUD shall have reasonable access for the
13 purpose of operation and maintenance of Wells A and B.
14 55 . No Duty To Replace. During the term of this agreement,
15 TDPUD shall be responsible for the operation, and shall perform
16 systematic routine maintenance on the pumps, motors and controls .
17 It is expressly understood that TDPUD shall not be responsible
18 for the cost of either reconstruction or replacement of major
19 items of equipment if the same shall become necessary by reason
20 of ordinary wear and tear. The risk of damage or loss of Wells A
21 and B shall be Dart ' s, except that TDPUD shall pay Dart for any
22 such damage or loss caused by the negligent or wrongful act or
23 omission of TDPUD or of its officers, agents or employees.
24 §6 . Permits. During the term of this agreement, TDPUD
25 shall , at its cost, obtain and keep in force any necessary
26 permits from the Department of Health of the State of California,
27 and any other agency having jurisdiction, required for the use
28 of the water of Wells A and B for domestic purposes.
r^
29 §7 . Credit for Previous Electricity Payments . TDPUD shall
30 reimburse Dart for the payments previously made by Dart for
31 electricity used in operating Wells A and B commencing in May,
[ Grumer 32 1976 , and prior to the execution of this agreement, when TDPUD
y al Law
operated the wells with Dart' s oral consent.
2 .
1 §8 . Title to Wells. The ownership of Wells A and B shall
2 remain in Dart .
r^ 3 59 . 1970 Agreement and 1973 Supplemental Agreement. Except
4 as specifically provided herein, this agreement shall not affect
5 the rights or obligations of the parties under the 1970 Agreement
6 and the 1973 Supplemental Agreement.
7 §10 . No Further Obligation. TDPUD shall not be indebted to
8 Dart by virtue of the use of Wells A and B or the connecting
9 pipeline in any way which may relate to rights of way, con-
10 struction costs, power line extensions, or any other costs which
11 Dart may have incurred with respect to the completed installation.
12 511 . Notices . All notices provided for in this agreement
13 shall be in wiiting and shall be delivered personally or by
14 first class United States mail, postage prepaid, to the other
15 party at the following address or other address as changed by
16 notice:
17 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
18 Truckee, California 95734
19 DART INDUSTRIES, INC.
Post Office Box 3157, Terminal Annex
20 Los Angeles, California 90048
21 The delivery date of any notice shall be the date of personal
22 delivery or five (5) days after mailing.
23 §12 . Binding Effect. This agreement shall be binding upon
24 and shall inure for the benefit of the successors or assigns
25 of the parties; provided, that TDPUD may not assign its rights
26 hereunder without Dart' s prior written consent.
27 §13. Return of Wells. Upon expiration of the term of this
28 agreement, TDPUD agrees to return possession of Wells A and B to
29 Dart in good condition except for reasonable wear and .tear .
30
31
F cnimer 32 . . .
ivy at Law '
3.
I IN WITNESS WHEREOF, the parties have executed this
2 agreement on the date first above mentioned.
3 DART INDUSTRIES, INC.
4
5 By
6
7 TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT
8
9
By
10 JanKe A. Maass, President
11
12 ATTEST:
13
14
Clerk
15
16
r
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
E Gfumer 32
:cy at Law
4 .
MEMORANDUM to Other Directors
Manager/Clerk
Counsel July 21, 1978
Secretary
R E ` tn, TDPUD Director
re: Corrections to Minutes of
77��`,
November 21, 1977
Wit9A,;gW4'e Board approved these Minutes as drafted at the July 17, 1978
TRUCK jpkEt g�a.re errors and omissions in the draft which needed to be cor-
rec reviewed the tapes of this meeting and I am preparing this
By M m r ndum ^f X^r ections. I request that the Board consider these corrections
in spite of its July 17 action because whenever errors in the records of the
District are called to attention, the Board should consider making the necessary
corrections.
Page 1 of Draft
EMPLOYEES PRESENT: Omission: add "Kay Pomponio"
BILLS FOR BOARD APPROVAL
Error: The Statement of the General Fund was not tabled; specific direction
was given, and the Minutes should so state. Correct:
"There � no bills presented for Board approval and no
Statement of General Fund for review. The President ordered
that the Statement of the General Fund be -prepared for the
record, and the Manager confirmed that this would be done."
MONTHLY FINANCIAL REPORT
Omission: A brief recap of Mr. Seymour's comments on the August Financial
report should appear in the Minutes. Add after first sentence:
"Mr. Seymour summarized the August Financial Report which shows a
higer margin in the Electric Department. He indicated that the
loss in the Water Department is due to higher pumping charges.
/011 He said that purchased power costs were down primarily due to
also: savings due to conjunctive billing, which reduces the demand charge.'
"There-was discussion of the refund and possibility of reducing elec'
tric rates. It was determined that the Manager will present to the
Board an evaluation of the electric rates and his recommendation
concerning a rate adjustment of the 1976 3 millAncrease by
December 19,1977; the Electric Committee will also review this
matter."
SPECIAL BUSINESS
Error: the Award of Bids should include all information reported to the
Board from the bid opening, including how many bids were received,
from whom, the amounts, and whether they were in order, etc. Add
specific information:
MEMO from Sutton
July 21, 1978
re: Corrections to November 21 1977 Draft
page 2
4X4 Water Service Truck - redmo o oaw�dbefore paragraph in Draft
L-7~
"Two bids -b6e receivedt from Shehadi Motors South Lake Tahoe
in the amount of 1 8.2b and from Tahoe Ford also South Lake
.Tahoe in the amount of 2.6 . The Manager reported that both
�^ bids were basically in compliance with the specifications. "
Omission: specific direction ennunciated by Chairman should show in Minutes;
after motion to accept bid from Shehadi, add before sentence about
discussion of colors
"The Chair directed that in the future the Board is to receive
a copy of each bid to review."
Faster Printer - add new paragraph before first paragraph in Draft under
Error: this item re bids received:
4-L-� from
Two bids .} a n received for the Faster Printer: /Vartran
Cor-Cor-
porationt for a Tally Model 2200 at $7 40 total• and from
Group III Electronics for a Printronics Model 300 at 295 total."
RESOLtTrION CALLING FOR BIDS ON District Vehicle
Omission: Minutes should identify use of vehicle more specifically; add at
end of first sentence:
of a new District vehicle for the Manager. etc."
Page 2 of Draft
AGREEMENT WITH DART WELLS A & B
Error: it wasn'tAchecks',which were outstanding, it was "charges"; correct:
"After advising the Board that there are certain �j ` charges
outstanding by both the District and Dart Industries, etc."
Page 3 of Draft
AGREEMENT WITH DART, continued at top of page 3
Omission: Paragraph 7 referred to in Minutes needs to be defined in some
manner based on the discussion at the meeting; correct first sen-
tence of first paragraph on this page:
„After discussion between the Board members, it was decided that
Paragraph
ag ph 7 of the Agreement, regarding possible settlement of the
disputed charges, should be deleted in its entirety."
Error: third paragraph on page: "bill" should be "bills"
Also: the motion may have said "in connection with Wells A & B,"
but this was clarified by the Chairman so there wouldn't be a mis-
impression that the disputed bills were related to the operation of
Wells A & B. Add after motion and before Roll Call:
"The Chairman pointed out that the bills disputed by Dart were
not necessarily related to Wells A & B."
MEMO from Sutton
July 21, 1978
re: Corrections to November 21, 1977 Draft
page 3
Page 3 of Draft, continued
CONSIDERATION OF POLICY STATEMENT RE LEASING DIST. LAND
GENERAL INADEQUACY: For someone not familiar with what was being discussed,
making much sense out of what was said at the meeting
could be difficult. This, however, should not prevent
the Minutes from containing better information, based on
�^ what was actually said. Revise short paragraph under
this item to say:
"This item was tabled until the December 5th meeting. Don Strand
indicated that Dart still has not received the deed to the property
on Highway 267. The Manager was directed to inquire of Counsel
about the note or deed on the parcel related to the River Crossing
Agreement."
REVIEW LTTR FROM McDONOUGH RE HOFERT SPRINGS
Omission: specific Board direction has been omitted from Draft; add at
end of paragraph:
"The Board directed that the Engineer and Manager report back to
the Board regarding the retaining of the water rights on this
spring, including the feasibility of using the water. Mr. Cook
indicated that he would prepare a written summary."
RESOLUTION RATIFYING TRANSFER OF RESTRICTED FUNDS TO LAIF
Error: My tape shows that Director Huber seconded the motion to adopt the
resolution; correct:
"Xi 111JI q �# The motion was seconded by Director Huber."
DONNER PINES CONDOS
General Inadequacy: Some elaboration in the Minutes, based on what was said
at the meeting, would make the record more clear; other-
it will appear that another lawsuit has been filed. Revise
"The Board briefly discussed the letter received concerning the
taking of depositions in the Donner Pines Condominium lawsuit
which involves an injury resulting from an accident involving
a power line."
PUMP PROPOSAL
Omission & error: More information needed in the Minutes, based on what was
said; correct omission & error so paragraph says:
"The Board reviewed the proposal made by Bill Avery regarding the
pump control modifications. yq�/ Vjj� Mr. Seymour advised that this
matter should be taken into consideration on the 1978 Budget."
MEMO from Sutton
July 21, 1978
re: Corrections to November 21, 1977 Draft
page 4
Page 4 of Draft
FMHA Loan/Grant
Omission: The Chairman clearly stated that the Minutes should clearly show
Board intent, which has been omitted from the Draft. Add short
,,.. paragraph before last paragraph under this item:
"The Chair requested the Minutes to show that the Board intends
this work to be a part of the FmHA bid package even if the
District has to pay the costs out of other funds. The Chair
also requested a letter from Mr. Cook to the Board explaining
what work is being proposed and an estimate of the costs."
Arthur Young & Company Study
Error: An error has been made by the party composing the Minutes regarding
the name of the firm; the tape clearly records the proper firm.
Correct error in heading & revise paragraph to indicate subject
of study, based on what was said during meeting:
"Arthur X�#J g Little Company Study
President Sutton re uested that the District invite a representa-
tive of Arthur XIXXJ $ Little Company to attend the December 19th
##11# Board Meeting to discuss their study for TTSA, which
involves the TDPUD."
TTSA Billing
Omissions & Misinterpretations: Paragraph under this item needs revision
to reflect what was said during meeting and so the record is not
misleading; revise:
"Director Maass inquired if the District had sent notification to
Tahoe-Truckee Sanitation Agency to take the PUD house
�"' off their bill; i � /� � the Chair directed
that the Minutes show -that this is the Board's direction. The
Manager is to inquire of District Counsel Grumer and determine if
a letter regarding service charges has been 11###x sent to the
Attorney General, and advise him to'send copies of such letter to
the Directors by direct mail."
OMISSIOAE at this point in meeting: everything that is brought up in some manner
under "Miscellaneous Old Business" should show in the record. ADDt
"West River Street Assessment District Funds
After inquiry and brief discussion, Dan Cook agreed to renew the
discussions with the Auditor, Arthur Young & Company, regarding
the acce ssibi-lity of the West River Street Assessment District funds
a roximatel 000 .
(THIS CORRECTION CONTINUED NEXT PAGE)
MEMO from Sutton
July 21, 1978
re: Corrections to November 21, 1977 Draft
Page 5
The Chairman inquired about a set-back Variance request involving
a parcel which had been excluded from WRSAD, and whether the
District should comment regarding this exclusion. Mr. Cook said
that the property should be charged for water service according
to the assessments it would have paid."
Advertisement in Sierra Sun
Error & Omission: the direction was clear and I can see no reason for the
Minutes to be less than accurate; revise paragraph:
"Director Sutton requested that the advertisement placed by the
District in last Friday's paper be attached to the Minutes of this
meeting, and that a copy of the XIXX I article appearing in the
November 9 paper quoting Dr. Affeldt also be attached to these
Minutes."
HEADING left out of Minutes: "NEW BUSINESS" should appear as a heading just
before "REVIEW OF MODEL "WILL SERVE" LETTER"
REVIEW OF MODE, "WILL SERVE" LETTER
General Inadequacy: This paragraph needs some revision to reflect what was
discussed and the Board's direction; revise:
"President Sutton read the proposed "Will Serve" letter to the
Board. After discussion, the Board determined the letter should
be modified to be more specific; the Manager noted he felt more
detail was necessary; several Directors expressed the opinion that
the draft was more appropriate for an individual service than for
a subdivision. The matter was referred back to the District
Counsel I& #J#X# it J�JX XIXXJI with instructions to confer
further regarding the matter with the Manager and District Engineer.
A.C.W.A.
Misinterpretation& Omissions: This paragraph needs revision so that what
Minutes record is accurate. revise:
"The Board discussed briefly the invitation received from the XXV)
Association of California Water Agencies. The Manager was requester
to inquire into membership in the American Water Works Association
after A'[r. Cook recommended this organization."
Page 5 of Draft
Status of Sander's Site Well
Omission: Mr. Cook reported more specifically, and the Minutes should include;
revise:
"District Engineer Cook advised that progress on the Sander's Site
Well is presently on schedule, with the well completed and the .
second chemical wash taking place. He anticipates the draw-down
testing will begin next week. He also reported that Bill Nork is
obtaining information and will report his- conclusions soon."
MEMO from Sutton
July 21, 1978
re: Corrections to November 21, 1977 Draft
page b
Page 5 of Draft, continued
Armstrong Tract
Misinterpretation, etc; Revise paragraph as follows:
"Mr. Cook reported on the possibility, probabiiity, or lack thereof,
of improvements in the Armstrong Tract, and the assessment district
proceedings were discussed by the Board. It was noted that the
property owners in the Armstrong Tract have been quite successful
in circulating petitions. Mr. Cook indicated that the work to be
done includes refitting a booster and the tank in the Armstrong
Tract, road work in the Biltz Tract, and sewers in both tracts.
There was discussion about the possibility of the "Town Tank" being
used in the assessment district. Mr. Cook confirmed that water
improvements in the Biltz Tract, served by Donner Lake Utility
Company, cannot be included in the assessment district."
Water Boxes - Tahoe Donner
Omission: more information was reported to Board, and direction; revise:
"Mr. Cook advised that installation of water boxes in Tahoe Donner
is now complete. He indicated that 294 elements have been replaced,
each water box installation consisting of 4 elements Mr. _
Cook estimated less than 200 services were involved in the replace-
ment. Mr. Cook agreed that he would certify by letter that the
the water box replacement and other warranty work has been completed,
There was brief discussion about the stale water problems in some
areas of Tahoe Donner."
Miscellaneous
H . r�s Report "Director Kuttel inquired about the problem at Hilltop where their
O ission. well had had problems recently. Mr. Seymour indicated that the
_District did give assistance during one outage. A question was
raised about whether the owner will have to upgrade his system if
he wants to obtain a permanent connection to the District system."
NEW DIRECTOR
Error in transcription which changes meaning of Mr. Kuttel's comment; revise
second paragraph under this heading according to the sequence of
Mr. Kuttel's comments so that the record in the Minutes is less
subject to misinterpretation:
"Director Kuttel wished the record to show that
�Y&X #XX at a previous meeting he couldn't make a motion for the
new Board member to come in (to Executive Session) because she
hadn't been sworn in yet and he felt it was not right."
R��tfully submitted,
PAT SUTTON
TDPUD Director
s^
MINUTES OF THE SPECIAL MEETING OF THE
BOARD OF DIRECTORS OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
NOVEMBER 29, 1977
The special meeting of the Board of Directors of the Truckee-Donner
Public Utility District was called to order by the Chairman at 7: 17 p.m.
ROLL CALL: Huber, present; Kuttel , present; Maass, absent; Alexander, absent;
Sutton, present.
EMPLOYEES PRESENT: Seymour and Chapman.
INTERVIEW OF AUDITING FIRMS
The Board adjourned into executive session to interview accounting firms.
The meeting was reconvened to public session at 11 :05 p.m. following the in-
terview of accounting firms to perform the audit. No action to be taken at
this time; the matter was asked to be placed on the agenda of December 5 reg-
ular meeting.
REPORT BY STEINHART, GOLDBERG, FEIGENBAUM & LADAR - SELECTION OF AN ENGINEERING
CONSULTING FIRM FOR TAHOE DONNER LEGAL MATTERS
The Board adjourned into executive session to consider the above subject.
At 11 :40 p.m. , the meeting reconvened to public session.
It was moved by Director Huber and seconded by Director Kuttel that the man-
ager be directed to contact Mr. Mike Marron of Steinhart, Goldberg, Feigenbaum
& Ladar and ask that he be present to report to the Board with the engineer as
to the progress of his investigation and proposed further investigation. The
Chairman noted that the engineer selected by Steinhart, Goldberg, Feigenbaum
& Ladar is acceptable to the Board. ROLL CALL: Huber, aye; Kuttel , aye; Maass,
absent; Alexander, absent; Sutton, aye; SO MOVED.
BRIEF DISCUSSION REGARDING QUINTANA EAST RIVER STREET WATER LINE EXTENSION
The Chairman stated there was discussion of whether or not the special meeting
of November 30, 1977, regarding this matter would be held as planned. It was
decided there would be a meeting on November 30 and there was no further dis-
cussion.
EXECUTIVE SESSION REGARDING ADMINISTRATIVE PERSONNEL
The Board adjourned to executive session for the discussion of administrative
personnel .
The meeting reconvened to public session. Mr. Kuttel moved that the manager
be directed to extend the time (to accept applications for the job) to Decem-
ber 9, and, second, he's going to come up with a proposed job description and
salary range for the Executive Secretary/Administrative Assistant. Seconded
by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Maass, absent;
Alexander, absent; Sutton, aye; SO MOVED. This item was asked to be placed
on the December 5 agenda for further discussion.
0-1 It was moved by Director Kuttel and seconded by Director Huber that the meeting
adjourn. All aye by voice vote.
The meeting adjourned at 12: 13 a.m.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
P SUTTO resident of th
NOVEMBER 29, 1977 e Board
of irectors
re : Correct .ens to Dra-"ty !"inutes of
enecial ?'�.eetin�r of PJovember 29 , 1977
These draft !!'inutes are fine excert for minor corrections:
1. ROLL CALL: Yes , I believe Pe7F:v' s name should be included since
she had alreadv assumed office .
2 . Efi4"PLCYEES PRES'ET,�T: The tare didn' t indicate the rresence of
another employee , but 'Fary Charman was rresent to assist during
the meeting, and her name should show- ir the final copy.
3 . Yr. Ki)ttel' s motion after the Executive 4�;ession Re Administr?tive
personnel didn' t nick up well on my tape , but needs slight
revision to reflect exactly what was said; Tease revise:
"nor. i"luttel moved that the Yanaaer be directed to extend
the time (to accent arrlications for the job) to
t`j�December 9 # X X/ //y 0�00, and, second,-
he' s -oing to come up ".ith a proposed job description and
salary ranF-e for the Executive Secretarv/Administrative
Assistant ."
(NOTE: this is a r°itpicky correction but
since the union has filed a .5rreivance
rewarding this matter, it may be important
that the Tlinutes show precisely the
ir,ording of the motion.)
Thank vo!.z,
PAT �`r�T T t:�N