HomeMy WebLinkAbout1977-12-05 Min - Board SPECIAL MEETING
December 5, 1977
The Special Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by the President in the District
Office at 5:58 P.M. , having been delayed from the scheduled time of 5:00 P.M.
due to the late arrival of the guests.
ROLL CALL: Peggy Alexander, present; Karl Kuttel, present; Roberta Huber,
present; Jim Maass, present; Pat Sutton, present.
EMPLOYEES PRESENT: A. Milton Seymour.
GUESTS: Michael Marron, George E. Conant.
DISCUSSION WITH MIKE MARRON RE TAHOE DONNER LEGAL MATTERS
The meeting adjourned to executive session to discuss with Mike Marron
and George Conant legal matters pertaining to the Tahoe Donner subdivision.
The meeting was reconvened to open session and it was moved by Director
Maass and seconded by Director Huber that the Board of Directors hire the
firm of Bookman Edmonston Engineering, Inc. to work with the firm of Stein-
hart, Goldberg, Feigenbaum & Ladar regarding the Tahoe Donner water system.
ROLL CALL: Alexander, no; Huber, aye; Kuttel, aye; Maass, aye; Sutton, aye;
SO MOVED.
The Special Meeting of the Board of Directors was adjourned by a motion
from Mr. Maass (no time recorded or noted) at approximately 7:25 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By f0,
Pat Sutton, President
A. Milton Seymour, Clerk of the Board
12/5/77 pg. 1
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E
STATUS OF INQUIRY TO ATTORNEY GENERAL RE TTSA SERVICE CHARGES
Mr. Grumer reported his efforts to contact the Attorney General's office
regarding the TTSA sewer service fees. He felt he had pursued all channels
with little satisfaction. It was moved by Mr. Maass and seconded by Mrs.
Huber that the Board direct the Board President to make an inquiry to the
Water Control Board regarding the TTSA billing. All aye by voice vote.
PROGRESS REPORT ON MANAGEMENT GUIDELINES
Mr. Grumer reported that the project scope for the Management Guidelines
has grown beyond its original estimate. He explained that John Shaddick from
his office was doing the work and it would be billed to the District at a rate
of $25 per hour. At the present time, Mr. Grumer estimated 60 hours have been
expended on the project. The guidelines are going to be presented first to
the By-laws Committee for review and this is expected in the next couple of
weeks.
The Chairperson pointed out that a management guideline is required by
the REA prior to loan canpletion. It was decided that a By-laws Committee
meeting was needed to review the draft of the guidelines and it was scheduled
for the next week.
PLANNING DEPARTMENT NOTICES
The Board discussed the Planning Department Notices received from Nevada
County regarding a lot split by O. H. Sanders and a proposed shopping center
complex developed by Wes Bently called Westgate. Mr. Seymour was directed
to make the appropriate comments on these and stating that facilities fees for
source and storage will be required of the applicant.
BILLS FOR BOARD APPROVAL
The Board reviewed and questioned the Bills for Board Approval. The
Board requested that the payroll listing separate the part-time and full-
time employees. Also, it was recommended that a check not be written for less
than $1.00. Mr. Grumer said that a resolution is needed to accomplish this.
It was moved by Maass and seconded by Kuttel that the bills be paid. ROLL
CALL: Alexander, abstain; Huber, aye; Kuttel, aye; Maass, aye; Sutton, aye.
SO MOVED.
The meeting adjourned to Executive Session at 1:07 A.M.
The meeting reconvened to regular session at 1:48 A.M. It was moved by
Director Maass and seconded by Director Huber that the Board adopt the proposed
job description for the Executive Secretary and Administrative Assistant to the
Manager which will be a management level position as written December 5, 1977,
with the starting salary of $1,000 per month. ROLL CALL: Huber, aye; Kuttel,
aye; Maass, aye; Alexander, absent; Sutton, aye. SO MOVED.
It was moved by Director Maass that the meeting adjourn. The Chairperson
adjourned the meeting at 1:49 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Pat Sutton, President
A. Milton Seymour, General Manager
2/5/77 pg. 7
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - December 1 , 1977
Bank Balance - November 14, 1977 $236,878.93
Truckee Electric and Water Revenue 162,992. 14
Donner Lake Electric Revenue 48,434. 13
10- Standby Revenue 11 ,531 . 12
Electric Connection Fees 4,200.00
Water Connection Fees 10,990.00
Miscellaneous Billings Revenue 70,935.71
Miscellaneous Revenue 701 .32 $546,663 35
Approved Billings 130,366.89
Less: Bill Avery - Unapproved Billing ( 263. 47)
Refunds of Credit Balances on Closed Accounts :
R.E. Measures 7. 19
Michael Keough 32.05
A & W International 9.00
Ruth Noxon 86. 23
LTT Properties . 14
Bernard Lowe 1 1212.2
George Montgomery 8.26
Tahoe Donner Condominium Assoc. - Meter reading Orror 199.23
TDPUD Consumer Deposit Account - Interest due Cust. .54
U.S. Post Office-Trust Fund Account 20.00
Petty Cash - Replenish fund 80.03
U.S. Postmaster - Postage Permit No. 1 1000.00
U.S. Post Office - Postage meter 200.00
Jerry Prine - Overpayment of account 235.42
IBEW - Union dues 184.00
Dart Resorts - Water meter reading error 581 .54
Directors - Board meeting compensation 400.00
George Cattan - Pension payment 258.75
Tahoe National Bank - Computer loan payment 356.44
z Bank of America - Truck loan payment 474.02
Petty Cash - Replenish fund 81 .83
TDPUD Consumer Deposit Account - Interest due cust. .36
Dart Resorts - Refund for electricity, Wells A & B 940.91
U.S. Post Office - Trust fund 50.00
Bank of America - Federal tax deposit 2435.92
Dept. Benefit Payments - disability & pers. income tx. 532.29 (138,394. 79)
PAYROLL
11/15/77 OT DT Standby Gross Net
Barry 10.73 639.93 496.65
Boscarello 51 .25 47.74
Chapman 626.56 469.00
Connell 34.88 217.00 923.51 650.80
Grow 14.91 889.63 710.43
Hayes 57.50 53.56
Jones , N. 359.92 282. 24
Jones , T. 47.50 44.24
Marsh 599.28 451 .91
Lopez 36.92 92.30 941 .46 697.28
McLeod 46.25 43.08
Pomponio 503.68 383.87
Reed 50. 74 6. 15 598.09 406.26
Reynolds 828.96 678.67
Rose 20.97 62.91 699.00 465.37
Rully 54.95 73.26 783.91 520.86
Samuel 68. 75 64.04
Seymour 1250.00 863.18
Shapiro 359.92 298.65
Silva 14.91 889.63 710.43
Slattery 750.00 562. 12
Straub 13.85 193.83 92.30 1116.72 818. 13
Toste 45.00 41 .92
Waltrip 541 .20 419.58
Wiser 499.84 352. 51 (10,532 52)
215.94 590.07 184.60 14117.49 10532.52
PAYROLL
11/30/77 OT DT Standby Gross Net
Barry 622.05 483.52
Chapman 186.90 813.46 585.53
Connell 682.00 503.49
Grow 39.76 914.48 729.98
Hayes 30.00 27.94
Jones, N. 359.92 282.24
Jones , T. 30.00 27.94
Marsh 599.28 450.45
Lopez 36.92 849.16 655.90
McLeod 20.00 18.63
Pomponio 51 .12 550.96 412.16
Reed 784.13 501 .62
Reynolds 42.39 216.66 188.40 1292.53 968.37
Rose 615.12 419.45
Rully 24.42 65.12 740.74 485.65
Samuel 56.25 52.40
Seymour 1250.00 863.18
Shapiro 261 .76 227. 12
Silva 96.92 89.46 99.40 1160.50 882.94
Slattery 750.00 545.99
Straub 812.24 632.20
Tamietti 195.36 181 .98
Toste 40.00 37.26
Waltrip 9.23 550.43 425.78
Wiser 8.52 508.36 353.94 $( 10,755.66)
419. 50 447.92 287.80 14488.73 10755.66-
Bank Balance - December 1 , 1977 386,980.38
Bills for Board Approval (See attached) 123,048.21
Bank Balance after payment of above $263,932.17
� l �
Electric Water General Total
BILLS FOR BOARD APPROVAL:
Ace Hardware Misc. hardware 10.74 49.0.06 20 82
6 49.06
Aetna Life Insurance Life insurance premium, 12/77 9.64 9.64
Allied Automotive Misc. auto parts 65.93 25.31 91.24
Alpha Hardware Battery, Die head 104.26 104.26
Armanko Office Supply Office supplies 861.39 861.39
Atlantic Richfield Co. Gasoline, diesel fuel 447.65 447.65
Avery Engineering Services performed on telemetry system 10.03 10.03
Bearing Specialty Bearinga 1562.64 1562.64
Blue Cross Health plan premiums, 12/77 1621.20 1621.20
Cal Western Life Pension plan premiums, 12/77 306.58
Pipe, meter box, lid, flanged reducer, pipe compound 306.58
Camellia Valley Supply p � 657.66 657.66
Consolidated Electrical Supp. Materials for new warehouse lunchroom 12.00 12.00
Continental Courier Water analyses 5624.09 5624.09
Cook Associates Consultant fees - Billed Dart $1241.90 307.05 307.05
County of Nevada Programming and billing charges for Standby Revenue 879.62 879.62
County of Nevada Election costs 1172.96 1172.96
County of Nevada Sewer Assessments - lst Installment 25.00 25.00
County of Placer Parcel printout - Placer County 237.50 237.50
Crown Life Insurance Long term disability premium - 11/77 1920.90 1920.90
Dart Resorts 12 Poles 99.92 99.92
Davis Auto Parts Misc. vehicle parts 72.54 72.54
Dictaphone Backup equipment - headset, foot control, coil 77.31 77.31
Fidelity Products Co. File holders for catalogs 994.14 994.14
Forms Management Bills and envelopes for standby charges 30.00 30.00, . .,
Gautche's Chevron Station Vehicle maintenance 1.48 1.48
W.W. Grainger Filter bags 22447 224.47
Graybar Reflective numbers, meter rings .
70.51 70.51
Ken's Tire Center Snow tires 79.90 79.90
Magi Chem Degreaser, plastic spray bottles 621.13 621.13
Martin McDonough Legal services 28.40 28.40
Mission Linen Linen supplies 478.12 478.12
P.E. O'Hair Check valve with metered by pass 20.00 20.00
Charles Olano Weld pipe 155.58 155.58
Osburn's Garage Vehicle maintenance 4 88 4.88
Pizza Shack Two meals paid as a result of overtime 81.34 81.34
RFL Industries Extender card 106.00 106.00
Ruralite Safety training 81.12 81.12
Milt Seymour Flight to Fresno to pick up pump 100944.80 100944.80
Sierra Pacific Power Co. Power usage - 10/77 220.35 220.35
Sierra Sun Yearly subscription, Ordinance No. 5, Help wanted
BILLS FOR BOARD APPROVAL: Electric Water General Total
Robin Smith 'gelding required for Truckee Hotel fire flow installation 100.00 100.00
Specialty Oxygen Yearly rent for 2 cylinders 41.15 41.15
Standard Oil Hydraulic fluid, gear lube oil 86.87 29.53 116.40
Tahoe Chemical Lab Lab analyses 78.00 78.00
Tahoe Daily Tribune Secretary advertisement 49.25 49.25
Tahoe National Forest Special use permits 198.76 198.76
Tavlor's Tires Snow tires, recaps, flat repairs 1003.93 1003.93
Teichert Aggregates Fill sand and gravel 254.52 254.52
Tom's TV Cable rent 27.00 27.00
Truckee Auto Parts Head lamp, battery 34.12 34.12
Truckee Donner Disposal Garbage service, Nov. & Dec. 70.00 70.00
Truckee Tahoe Lumber Co. Concrete, miscellaneous hardware 9.75 50.29 60.04
UPA International Cold weather electric tape
370.92 370.92
Wedco Machine bolts 50.92 50.92
Western Hardware & Tool Drill bills 11.02 11.02
Western Nevada Supply Repair clamps 94.00 94.00
Xerox Monthly rent 174.90 174.90
103527.91 9132.46 10387.84 123048.21
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF q OJ
PLEASE PRINT YOUR NAME:
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i
RESOLUTION NO. 77 54
OF
r^
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
DECLARING AND REAFFIRMING THE 1977
GENERAL DISTRICT ELECTION RESULTS
WHEREAS, in accordance with the Uniform District Election
Law, Sections 23500 et seq. , of the California Elections Code,
proceedings have heretofore been taken as required for the
general district election to select candidates and elect
directors for the vacancies that exist this year on the Board of
Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT; and
WHEREAS, two (2) vacancies existed for terms expiring on
the last Friday of November, 1977, one of which represented
the vacancy created by the resignation of a former director;
and
WHEREAS, there has now been certified to the District
and to the candidates, by the County Clerk of the County of
Nevada, State of California, a canvass of the votes and
statement of the results of the election and a certificate
to those candidates elected; and
WHEREAS, having reviewed said Certificate of Election
Results, and based thereon;
BE IT RESOLVED, ORDERED, DECLARED AND AFFIRMED by the
Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT, as follows:
1. That the number of offices to be filled
were two (2) .
2 . The name of each candidate and the number
of votes cast in the election held November 8 ,
1977 , were:
Name of Candidate Number of Votes Cast
Peggy Alexander 334
Patricia Sutton 304
Frederick Kohler 201
Jack Wilson 299
3. The total number of voters eligible to
vote in the District election were 1,690 .
4 . The total number of votes cast were
516
5 . The names of the two (2) candidates
receiving the highest number of votes are:
PEGGY ALEXANDER and PATRICIA SUTTON.
Steven E.Grumer
Attorney at Law
1.
6. By reason thereof, and pursuant to said
certificates, PEGGY ALEXANDER and PAT SUTTON are
hereby declared and affirmed as directors of the
District for the term prescribed by law, provided
�. that each first gives bond as required by law and
takes and subscribes the oath of office.
7 . That the terms of said directors shall
commence at noon on Friday, November 25, 1977 ,
or at such later time that each gives bond and
takes the oath of office; and the term shall
be for a period of four (4) years or until a
successor qualifies and takes ofice.
BE IT FURTHER RESOLVED that a statement of
facts and filing with the Roster of Public
Agencies be filed with the Secretary of State
of the State of California, along with copies
of this resolution, and that copies and notice
hereof be given and filed with the County Clerk
of the County of Nevada.
PASSED AND ADOPTED by the Board of Directors of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the
Board duly called 19d7held by thehin the followiDgsrollt on callthe voteth
day of December
AYES: Huber 01 Maass Kuttel
Sutton r Alexander
NOES: '
ABSENT: '
TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT
By
reside of the Board
ATTES
A.` MILTON
Clerk Ther4UR
Steven E.Grumer
Attorney at Law
2 .
1977
YEAREND REPORT
FROM THE WATER COMA ZITTEE
TO THE BOA D CF DIRECTORS
OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT
for the Regular Meeting
December 5, 1977
10�.
This Board Committee has been composed of Directors Karl Kuttel
and Pat Sutton, with the Manager, Tv ilt Seymour, and the District
Engineer, Dan Cook.
The Committee has met 6 or 7 times since it bean functioning late
last spring. Several verbal reports have been made to the Board
at meetin7s . This Yearend Report will not attempt to recap all
of the important discussions which have taken place in the Committee ,
but it will call attention to some of the more recent and more
important direction given within the Committee , and this Report
will make specific recommendations for action by the Board. These
recommendations either require the expenditure of funds for additional
consultant time to implement the Committee' s work, or else require
some specific action by the Board.
The Water Committee ' s gener?1 responsibility is related to the
devising of P. five-yeas -clan for water system capital improvements .
This responsibility cannot be fulfilled "without attention to related
matters of rates & charges , rules & regulations , policies , operations ,
mainter_=-nce , staffing, capital financing, etc .
The Committee is not yet prepared to report on a five-year plan.
On June 1, 19??' the Committee reviewed and agreed with the proposed
Committee Objectives and Implementation Procedures -crepared by
Mr. Cook, a copy of which is attached to this report.
On August 23 , 1977, the Committee directed that:
the District Engineer prepare and bring back to the Committee a
list of the most crucial improvements tD the water distribution
system to be considered for accomplishment next year, with
particular attention toward meeting fire-flow demands , and
including information on financing alternatives .
the District Engineer compile and bring back to the Committee a
suggested revision in the flat rater rates to include a "zone
of service" charge , and adjustments necessary to repay a
Farmers Home AdministrPtion Loan.
the District En-ineer in^uire of the County Departments r. e7ardin�r
the "I" housing proposal, _.
and -cossible problem,s if the Distri_ct
decides to upgrade its current standards and requirements .
the Board President contact the attorneys who represented the
TDPUD in negotiations on the 1g70 AF.reement with Lakeworld/Dart
regarding the intent of the $40 per lot payments .
'�IA' R COMMITTEE
YEAREND REPORT
December 5, 1077
pa 7,e 2
Due to scheduling- difficulties , the Water Committee did not
meet main until November 22, 1977. Some of the items discussed
at this meetinIF were:
the replies from the attorneys for the District regarding
-^ the intent of the $4.0 per lot payments . Pair. Cook was
directed to write a. letter to the District outlining his
evaluation of the improvements which will be necessary to
the Tahoe Donner water st,rstem by the year 2020 (estim
time of build-out) . ated
whether the dozen or so dead-end water lines in Tahoe Donner
Will continue to be the source of water quality problems
's a few houses are built along- them, and whether these
Problems ar_ e a result of the desi�7n, and whether there
should not be some joint responsibility w
ith Drt for cost of corrective measures , and whether otheramonies the
might be accessible for this Purpose . This item was
continued.
whether the District should assert authority for construction
standards for water service lines to the building. This
item was continued.
an exchange of ideas re5�-ardin7 objectives and implementation
Of water conservation. The P.":ana�er will prepare an outline
of a proposed program and report back to the Committee .
a review by the PY"a.na,er of the comprehensive research being
performed on the commercial metering problem, including
an explanation of the staff worksheets .
The creation of a Board Committee last s
sur_:rlemental water agreement w' Prim to explore a new
Director composition as the Water CCommittee. Creslted is gthe same
some
meetings of the '^rater Committee have been vartiallyorncompletely
devoted to conferences with Dart representatives on Tahoe-Donner
matters related to a new supplemental agreement. Don Strand ,
Tahoe-Donner Project Vana�rer, has indicated that a preliminary
draft of a new supplemental a,-reement is under preparation, and that
he expects to brim it before the Committee for re-
in January, 1 view sometime
�7g ,
?dA 11 R CC IT,ITTEE
"Z ARE1`D REPORT
December 5, 1977
pale 3
A Sub-Committee of the Water Committee , composed of Sutton, Cook
and Seymour, �,iorked during the summer on refinements in the
District' s Standards and the `eater Rules & Regulations . Mr. Cook
has indicated that he expects to present the revised and rewritten
versions of these two documents to the sub-committee for further
review sometime "before Christmas ."
The Committee makes the following recommendations to the Board
of Directors
1. THAT THE DISTRICT KIGINEER BE AUTHORIZED TO PREPARE FOR THE
CeM•MITTEE'ti REVIEW A PRELIT,"II`IARY REVISED FLAT RATE SCHEDULE
FOR RL'SIDEI`ITIAL `0 ATER USERS WHICH INCLUDES A "ZONE OF
SERVICE" CHARGE AI- D WI ICH PROVIDES THE REVEi•�YUEu1`IECESSARY TO
PAY THE APINUAL PRINCIPAL/IIvTEREST DUE Lli T11 FARI+:ERS HOMEADr,J ISTRATICN LOAN,
2 . THAT THE GETdERAL T�'ANAGER AND THE DISTRICT ENGIIEER BE
AUTHORISED TO PREPARE FOR THE COMMITTEE'S REVIEW A PRELIMITlARY
"AT NUAL OPERATIONAL/MAINTZNANCE PLAN" FOR THE WATER SYSTEM:.
3. THAT THE MANAGER ATJD THE ENGINEER EE AUTHORIZED TU PREPARE
FOR THE CC1'1,''ITTEE'S REVIEW A PROPOSAL FOR A WATER SYSTEM
"IN-HOUSE TRAINING F� OGRAM" FOR EMIPLOYEES OF THE DISTRICT.
THAT AN AGENDA ITEM BE SCHEDULED FOR THE NEXT REGULAR BOARD
Ti^EETING FOR BOARD CONSIDERATION OF' THE FEASIBILITY OF THE
DISTRICT MAKING THE OLD REDWOOD "TO'tTrl TAI;K" AVAILABLE TO
THE PROPOSED ASSE;SYEJ%T DISTRICT IN THE ARMSTRONG TRACT,
Respectfully submitted,
copies to PAT SUTTON
ilt Seymour
Dan Cook
Steve Grumer
Don Strand
MANAGER'S REPORT
DECEMBER 5, 1977
I. Status of Water Quality Problem Correction in Tahoe Donner
Two water quality problems have existed in Tahoe Donner for some time. One
problem has existed on Skislope Way at the end of a pipeline resulting in stale
water and the accumulation of debris in the pipe. This problem was corrected
two weeks ago by installing a one-inch line from the end of the upper water main
to a nearby water main in a lower pressure zone. This will permit a continuous
circulation of water from Zone 8 to Zone 7 and keep the Skislope line full of
fresh water.
The second and perhaps most consistent problem has been that of the Hillside
Drive loop. We have people living in the Hillside Drive area on Hillside,
Gyrfalcon, and Solvang. We have regularly flushed the lines in this area,
however, flushing only solves the problem for a day or two. As of today,
December 5, we have installed a five horse power pump at the corner of Hillside
and Northwoods Boulevard to force water to circulate in the Hillside loop
and the complex of interconnecting streets. We are very hopeful that this will
solve the problem.
2. Explanation re Components of "Miscellaneous" Categories in Monthly Financial
Report
In the Statement of the General Fund, two items labeled 'Miscellaneous
Billing Revenue' and 'Miscellaneous Revenue' frequently appear. In the current
Statement of the General Fund, the Miscellaneous Billing Revenue shows
$70,935.71, of which $70,000.00 was paid by TTSA for the reconductoring of
Feeder F. The balance represents miscellaneous billings for line extensions
or special work performed for others. The item Miscellaneous Revenue represents
deposits on line extensions, scrap sales, stamp sales, copy sales and recovery
of bad debts previously written off.
Under the Statement of Revenue and Expense, the item 'Unallocated Overhead'
represents a balance account to which is charged or credited overhead.
Whenever we do work for others such as line extensions, etc. , the charge to
our customers is labor, material , and overhead. If for the month the overhead
charged is less than the actual overhead costs, the unallocated overhead item
will show up as an expense. If the overhead charged during the month on these
various work orders exceeds our actual overhead costs, it shows up as an income
or credit item. The overhead rate is calculated at the beginning of the year
with a hope that by the end of the year this unallocated overhead item will show
a zero balance. Through August of this year, we have charged $2,785 more
overhead than we have spent; therefore, there is a credit balance in that account.
It is expected that during the remainder of the year, this credit balance will
be reduced.
3. Report re PT&T Proposal for District to Act as Payment Station for Telephone
Bills
As previously reported, the local Telephone Company Commercial Manager has
asked us to become a payment station for telephone bills. The telephone company
has offered to pay us ten cents per collection. They estimate approximately 250
collections per month. Effective January 1, the telephone company is discontin-
uing the use of Bank of America as a collection agency. Unless the PUD or some
other entity agrees to become a collection agency, all telephone bills will be
r-
MANAGER'S REPORT
DECEMBER 5, 1977 PAGE TWO
3. Telephone Company . . . continued
required to be paid by mail . Although the ten cents per collection will not
cover our anticipated costs, we will be providing an additional , needed service
for those people in Truckee who normally pay the telephone bills in cash. The
Manager would like the Board to authorize or reject the telephone company's
request by formal motion.
4. Review of Current "Demand for Payment" Letter
Attached to this report is a copy of the letter currently being used as
a demand for payment of past-due utility bills. This letter, sent by certified
mail , is proving to be very effective in reducing the number of disconnects
for nonpayment.
5. Recommendation re Membership in American Water Works Association
The District is not now a member of American Water Works Association.
This association is the most prestigious of all organizations of water purveyors.
It establishes standards for construction and certification qualifications of
water system operators, among other things. As a water purveyor, we should
support this organization through our becoming a member and payings its normal dues.
6. Miscellaneous
We have a request for information on the sale of the PUD land at the
corner of Highway 89 and Donner Pass Road. The Real Estate Company, Mike
Mooney Associates, will be sent a reply and copy of the proposed policy
statement regarding leasing district land.
NEW BUSINESS
9. Manager's Recommendation re Disposal of District House
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I recommend that the house be advertised for sale to be dismantled and
removed from the property and that the successful bidder also be required to
clear all debris and leave the site in a neat condition.
PROPOSED JOB DESCRIPTION
EXECUTIVE SECRETARY AND ADMINISTRATIVE ASSISTANT TO MANAGER
r
This position is a salaried, management position. The duties include, but
are not limited to:
1. Preparation or supervision of the preparation of all official district
correspondence including that of the Manager, General Foreman, and Board of
Directors.
2. —the maintenance or supervision of maintenance of all official District
files , excluding customer records , billing and bookkeeping files.
3. Under the direction of the Manager, attendance and assistance at Board
of Directors meetings including notetaking, supervision of recording of the Board
meeting, and greeting and assisting visitors to the meeting.
4. Preparation of draft and final copies of Board meeting minutes and the
proper filing and protection of these documents and tapes.
5. Such other duties as the Manager may require in conducting the affairs
of the District and in t#e keeping .af, the Board of Directors fully informed in
a timely fashion.
Skills Required Include: Typing at a minimum speed of 60 words per minute;
taking dictation in excess of 100 words per minute
Recommended Starting Salary: $1,000 per month progressing to $1,200 after two years
December 5, 1977
�.. AMS:mhm
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 5874896
Dear Customer:
Your account is now $ and in arrears $
On you were notified in writing that
your utilities would be disconnected on
unless payment was made . On . . our office
attempted to contact you by phone ; since we were unable to
reach you and since no payment has been made, you have S (five)
days in which to pay this bill or your utilities, will be dis-
connected on
If you should be disconnected, payment of the arrears plus
a reconnection fee must be made prior to reconnection. Also,
a deposit equal to two months average bill may be required.
If you have any questions, ' please contact us .
Sincerely,
A. Milton Seymour
General Manager
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AMS; lw
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CALIFORNIA 95734
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TELEPHONE 587-3896
MEMORANDUM
TO: Front Office Personnel_
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FROM: Milt Seymour
SUBJECT: Billing and Disconnect Procedures
DATE: November 4, 1977
Each bill for service is normally calculated and printed within
10 days of the customer meter reading date. They are then mailed
either the same day or the following work day after they are printed.
The bills state that payment is due upon receipt but do not at
present state when they become delinquent. This will be corrected
on future bills by stating that they become delinquent 21 days after
the billing date.
Approximately 30 days after the billing date a new meter reading
is made and a new bill is sent out. If the previous bill has not
been paid within the 21 day period it shows up as a past due balance.
Unless the billing personnel suspect that the account is a bad risk
no action should be taken at this time. If the billing department
feels that the customer who has a past due balance at this point
in time is a bad risk, collection procedures can be initiated. If
collection procedures are not started when the first past due balance
shows up on the bill and if the bill is not paid within the next
30 days, the following billing will also show a past due balance
for two months previous.
Recent Board action allows us at this point in time to add a
10/12% service charge to the amount that is 60 days overdue. At
this point in time we should also start the folloit-ng disconnect
procedure:
1 . Send disconnect notice giving 10 days in which to respond.
The disconnect notice will result in either a response by the customer
in which the customer either Days the bill or makes arrangements to
pay the bill or no response.
2. If there is no response at the end of 10 days, call the
customer and log the date, the time, the number called and the name of
the calling employee.
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MEMORANDUM to Front Office Personnel
Re: Billing and Disconnect Procedures
November 4, 1977
Page 2
3. If the customer is reached by the telephone call and promises
to pay give a reasonable fixed period of time in which to pay.
4. If no answer repeat the call as above.
5. If still no answer send a registered disconnect notice with
demand for response within 5 days.
6. If no response is received or the response is unsatisfactory
disconnect the customer on the date stated on the disconnect notice.
MILT SEYMOUR
MS:jr
cc: Board of Directors
Steven Grumer
RESOLUTION 7755
APPROVING THE EAST RIVER STREET
MAIN LINE EXTENSION AND DIRECTING
THE PRESIDENT TO SIGN THE REFUND AGREEMENT
WHEREAS : The Board of Directors approved certain Rules and
Regulations April 19, 1977 among which was Rule 15
which provides for main line extension; and
WHEREAS : At the May Board Meeting Mr. John Quintana proposed
the East River Street Main Extension in accordance
with said Rule 15; and
WHEREAS: Several hours of discussion have been devoted to this
proposed main line extension culminating in a full
public hearing on November 30, 1977 .
NOW THEREFORE BE IT RESOLVED THAT
1. The East River Street Main Extension is hereby approved in
accordance with the improvement plans recommended by the District
Engineer June 20, 1977, and in accordance with the Main Line
Extension Agreement.
2. The President of the Board of Directors is hereby authorized
and directed to execute the Agreement on behalf of the Truckee
�. Donner Public Utility District.
PASSED AND ADOPTED this 5th day of December, 1977 by the following
vote:
AYES : Huber, Kuttel , Maass, Alexander
NOES : None
ABSTAINS : Sutton
ABSENT: None
ATTEST: The above represents a true and correct copy o the
action taken by the Board of Directors at a r larly
called public meeting.
A. Milton Seymo r
President, Board of Directors
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1. That the parties to this Agreement agree to abide by the
rules, regulations , standards and procedures of the Truckee
�- Donner Public Utility District as such rules, regulations ,
standards and procedures are contained within the .Water System
Analysis Report prepared by Cook Associates dated
October 1976.
2. John Quintana et al agrees to provide engineering plans and
specifications for the proposed improvements to the District
for review, consideration and modification as required by the
District - to bring said Plans , Specifications into conformance
with the above noted rules , regulations , standards and procedures
of the Truckee Donner Public Utility District.
3. John Quintana et al agrees to install the water main extension
in strict conformance with the approved plans and specifications
as noted above in .Paragraph 2 at his sole cost and expense
and deliver said completed water main extension to the District
in accordance with the above noted rules , regulations , standards
and policies of the District, free and clear of any liens and/or
other encumbrances .
4. It is agreed that while John Quintana et al is the prime mover
desiring the water main extension at this particular point in
time that other individuals with the passage of time will
-2-
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benefit from the main line extension. It is further agreed
that the primary service area for the subject water main
extension will be those parcels as shown on Exhibit A, an
that installation cost of said water main extension shall
be shared among the parcels that will ultimately benefit
on the basis of derivation of benefits . The specific value
of benefit being that as shown on Schedule A.
5. The District hereby agrees to assess and collect from each
of the parcels shown on Exhibit A and listed in Schedule A
the appropriate benefit amount from the owners of the parcel
when the service is made available from the subject main line
extension. Said fees shall be in addition to the regularly
charged connection fee, facility fee, and tapping fee is
appropriate.
6. The term of this Agreement shall be ten years from the date
of execution. The District shall bear no obligation to
John Quintana et a1, for connections to said water main
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extension that would occur after the date of termination
of this Agreement.
4
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7 . In the event that the water main, that is the subject of this
Agreement, has not been installed in accordance with the approved
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plans and specifications by July 30, 1977 , no water service
shall be provided to the Quintana parcel and this Agreement
shall be null and void.
8. This Agreement shall be binding on the heirs , successors and
assignees to the parties hereto and may be assigned only with
the written concurrence of both parties.
THIS AGREEMENT made and entered into this day of ,
1977.
TRUCKEE DONNER PUBLIC
UTILITY DISTRICT
ATTEST: By
Patricia Sutton, President
Board of Directors
Clerk Thereof
JOHN QUINTANA, ET AL
By
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E)(WIBIT ''A
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UTTa -QUII�T�i �
*Based on the construction cost of the Quintana mainline extension equal to $1 s,b35,00
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EIAWIBIT
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*Based on the construction cost of the Quintana mainline extension equal to $15,b35.00
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SCHEDULE "A"
SUMMARY OF REFUND AMOUNTS
JOHN QUINTANA, EAST RIVER STREET LINE EXTENSION
RULE 15, COST $15,685
REFUND PAYMENT
PARCEL OWNER AMOUNT
5 U.S.F.S. $2,543.17
6 QUINTANA 22262. 20
10 TRUCKEE SANITARY DISTRICT 717.06
11 PARSONS 482.85
12 SIERRA PACIFIC POWER 1,024. 34
26 SIERRA PACIFIC POWER 859.08
36 SUTTON 997.86
S.B.E. S.P.R.R. 62798.44
CA 77313
10/3/77
Revised 12/2/77 to include the areas
beyond the road encroachment permit to
Trout Creek. Board direction 11/30/77
i
EAST RIVER STREET MAIN EXTENSION '
SUMMARY OF FACTORS EFFECTING REPAYMENTS
Factors
Parcel Owner Area Frontage Depth A B C D El E2
5 U.S.F.S. 3.00 Ac. 800 LF 130 50% 6 100% 100% 70% 35%
6 Quintana 0.98 Ac. 462 LF 95 50% 6 100% 100% 100% 100%
H
10 T.S.D. 3,00 Ac. 980 LF 190 50% 6 100% 90% 20% 10% ,b
H
11 Parsons 1.29 Ac. 300 LF 130 50% 6 100% 100% 20% 20% ,H
z
12 Sierra Pacific Power 0.43 Ac. 220 LF 100 50% 6 100% 100% 100'/0 100'/0 y
26 Sierra Pacific Power 1.15 Ac. 500 LF 150 50% 2 100% 100% 100% 100% H
0.39 Ac. 237 LF 80 50% 6 100% 100% 100% 100% d
36 Sutton z
SBE S.P.R.R. 5.22 Ac. 2270 LF 100 50% 6 100% 100% 100% 35% z
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CA 77313
11/7/77
Revised 12/2/77