HomeMy WebLinkAbout1978-01-26 Min - Board SPECIAL MEETING
JANUARY 26, 1978
The Special Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by the President in the Dis-
trict office at 4:25 P.M. due to the delayed arrival of District Engineer
Cook.
ROLL CALL: Directors Huber, Kuttel , Maass, Alexander, and Sutton were
present.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present.
CONSULTANTS PRESENT: District Engineer Cook.
ACTION RE FARMERS HOME ADMINISTRATION LOAN/GRANT
Approval. of plans and specifications for FmHA Project
It was determined by the Board that a motion approving the plans and
specifications for the FmHA project was previously made and passed. Mr.
Cook requested that the documents be signed by each of the Directors; it
was agreed that they would do so at the conclusion of the meeting.
Resolution calling for bids on the FmHA project
The authority of the Manager to issue a call for bids was discussed;
until clarification, it was decided that the President be named as the
person issuing such call for bids. It was determined that the date and
time of the bid opening would be March 3rd at 4:00 P.M. , at which time Mr.
Cook will be present. Mr. Cook will provide the Board with a bid summary
r-- and recommendation for consideration at the regular meeting of March 6th.
Mr. Cook advised the Board of the proper procedure to be followed to com-
ply with the Farmers Home Administration regulations.
Director Maass moved that the Board adopt the resolution calling for
bids on the FmHA project, and that the President issue a call for bids,
such bids to be opened on March 3rd at 4:00 P.M. The motion was seconded
by Director Kuttel . ROLL CALL: Alexander, aye; Huber, aye; Kuttel , aye;
Maass, aye; Sutton, aye. SO MOVED.
Advertising for construction
After a brief discussion, Director Maass moved that the Board direct
the Manager to place an ad in the Sierra Sun and other appropriate journals
regarding a call for bids for Project 77-1 . Such motion was seconded by
Director Huber. ROLL CALL: Alexander, aye; Huber, aye; Kuttel , aye; Maass,
aye; Sutton, aye. SO MOVED.
Encroachment Permit from Nevada County
The County of Nevada Encroachment Permit to construct the facilities
of Project 77-1 that lie within the County right of way was briefly dis-
cussed. Director Alexander moved that the District make application for an
Encroachment Permit from the County of Nevada to construct the facilities
of the Water Source Augmentation and Elimination of System Losses, Project
77-1 that lie within the County right of way and to pay the $100 to the
County to cover the processing of such permit. The motion was seconded by
Director Huber. ROLL CALL: Alexander, aye; Huber, aye; Kuttel , aye; Maass,
aye; Sutton, aye. SO MOVED.
Right of way certificate
After short discussion, Director Kuttel moved that the President be
authorized and directed to sign the right of way certificate, Form FmHA
442-21 , on behalf of the District based on the information provided by the
Engineer that all aspects of the Water Source Augmentation and Elimination
of System Losses, Project 77-1 are located on District owned property or
within public rights of way. Motion seconded by Director Alexander. ROLL
CALL: Alexander, aye; Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye.
SO MOVED.
Association water system grant agreement
Director Huber moved that the President be authorized and directed to
sign the Association Water System Grant Agreement (Form FmHA 442-31) on
behalf of the District in the grant amount of $47,600 to augment the FmHA
long term loan of $190,800. The motion was seconded by Director Maass.
ROLL CALL: Alexander, aye; Huber, aye; Kuttel , aye; Maass, aye, Sutton,
aye. SO MOVED
Request for an extension of time to complete the Project beyond the April
30, 1978 deadline beacuse of weather
Justifications for requesting an extension from Farmers Home Admin-
istration were discussed. Mr. Seymour noted these to be the weather and
climate of the area, and FmHA's lateness in approving the project. Direc-
tor Maass moved that the Board direct Mr. Cook to write a draft letter to
FmHA incorporating both items and requesting an extension. The motion was
seconded by Director Kuttel . ALL AYE BY VOICE VOTE. SO MOVED.
Alternate schedules and various types of pipe were discussed briefly.
President Sutton noted that the agenda for the next regular meeting should
include discussion of the FmHA check list.
ADJOURNMENT
Director Maass moved that the meeting be adjourned; the motion was
seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED.
The President adjourned the meeting at 5:07P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
James . M ss President of the Board
Approved: April 17, 1978
Signed:
i
Susan M.^Craig l/
Executive Secretary
smc
RESOLUTION NO. 7803
OF THE
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
CALLING FOR BIDS FOR
WATER SOURCE AUGMENTATION
AND
ELIMINATION OF SYSTEM LOSSES
PROJECT 77-1
WHEREAS, the Board of Directors of the Truckee-Donner Public
Utility District has determined the need to perform these public works;
and,
WHEREAS, the California State Department of Health has approved
the plans and specifications for this project; and,
WHEREAS, the Farmers Home Administration of the Department of
Agriculture has approved the plans and specifications of this project and
has authorized the District to accept bids for the same;
NOW THEREFORE BE IT RESOLVED that the President of the Board of
Directors of the Truckee-Donner Public Utility District be directed to
,.-- issue a call for bids based on the specifications as filed in the Dis-
trict office, and that the date and time established for the bid opening
is Friday, March 3, 1978, at 4:OO P.M.
PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner
Public Utility District at a special meeting thereof duly called and held in
the District on the 26th day of January, 1978, by the following roll call
vote:
AYES: Alexander Huber ,Kuttel ,
Maass Sutton
NOES: None ,
ABSENT: None ,
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
By 26�
--� PAT SU TON, President
ATTEST:
A. Milton Seymour
Clerk Thereof
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