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HomeMy WebLinkAbout1978-02-06 Min - Board �s9 REGULAR MEETING FEBRUARY 6, 1978 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Sutton in the Dis- trict office at 7: 13 P.M. ROLL CALL: Directors Huber, Kuttel , Maass and Sutton were present. Ms. Alex- ander, having resigned her Directorship effective February 1 , 1978, was not present. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Engineer, Dan Cook was present. District Counsel Grumer was absent. OTHERS PRESENT: Among those present were Don Strand, L. Martin Duffy, Mira Shea, M. O'Hara, Herb Crenshaw, Don Casler and Michael Fowle. CORRECTION & APPROVAL OF MINUTES OF JANUARY 4, 1978, REGULAR MEETING President Sutton requested that the correction and approval of the minutes of January 4, 1978, Regular Meeting, be tabled until the next meet- ing. Director Huber moved, and Director Maass seconded, that the minutes of January 4, 1978, be tabled. ALL AYE BY VOICE VOTE. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Inquiry was made by Director Huber as to whether or not there would be a better price on fuel if the District went to bid; she requested that the matter be discussed at the next meeting, and that the Manager investigate the possibility of going to bid for gasoline. A resolution calling for bids on gasoline is to be placed on the agenda for the next meeting. The billing from Jack's Tow Service was questioned. Mr. Seymour ad- vised that the backhoe had gotten stuck very badly while connecting a fire hydrant on Highway 267. The $55 item was for a tow from Donner Lake back to the PUD; Mr. Seymour felt this charge was unreasonable, and explained that the driver of the PUD vehicle was under the impression this was a courtesy tow. The Manager was requested to caution the employees in this regard so that it does not reoccur. The Tahoe Truckee Sanitation Agency bill relating to the TDPUD house was briefly discussed; President Sutton stated she felt the bill should be deleted from the list of bills approved for payment. The Manager indicated that TTSA had deducted $139.50, the amount of the service charge which the Board had not authorized for payment, from a bill the TDPUD sent to TTSA. The Board indicated that this matter should be discussed with Counsel . The Directors also observed that the TTSA January - June service charge billing should be adjusted for the PUD house since it is unoccupied and bids for its removal were opened in December. Director Sutton questioned the bill for janitorial service and asked if it was necessary to use their service twice a week. Mr. Seymour advised that he thought this was the prerogative of the Manager and objected to Board interference in the matter. Mrs. Sutton indicated that the Board has an in- terest in the costs, including the prerogatives of previous managers. Director Sutton questioned the additional employee on permanent status; the Manager advised that Nancy Jones had completed her six month' s temporary employment and had been classified as permanent. Director Maass inquired about the Pacific Telephone bill . Mr. Seymour noted that the bill was for more than a two month period. Director Huber moved, and Director Kuttel seconded, that the bills be tabled until just prior to adjournment of the meeting. ALL AYE BY VOICE VOTE. SO MOVED. 2/6/78 Pg. 1 /loD REVIEW OF PROPOSED ORDINANCE CHANGING ELECTRIC RATE SCHEDULES FOR COMMERCIAL USERS No typewritten draft of the proposed ordinance was received by the Directors prior to or at the time of the meeting. Director Huber briefly re- viewed the commercial electric rate study prepared by R. W. Beck Company and the propsoed GS-1 rate schedule prepared by the Electric Committee which would combine the basic rate charge and fuel charge. Director Kuttel noted he would like to move to bury the fuel charge in the commercial electric rate; President Sutton advised that he was out of order because a presentation is being made and a public hearing is still to be held. Further discussion ensued regarding the proposed GS-1 schedule, a copy of which has been attached to these minutes. The Manager noted his concurrence with such proposal and stated he felt it would maintain the income level of the District adequately. I Mr. Seymour advised that the new GS-2 schedule would incorporate the present GS-2 schedule and the present GS-3 schedule and have a minimal effect on the revenue of the District. The President opened the Public Hearing at 7:57 P.M. on the proposed change in the commercial electric rate. There being no public input or questions, and due to lack of attendance on the part of the public, Director Huber moved that the Public Hearing on com- mercial rates be continued to the next meeting and asked that Counsel prepare an ordinance changing the GS-1 schedule to be a minimum charge of $6.00 for the first 100 kilowatt hours and 3.5 cents for all other kilowatt hours after the first hundred; the minimum charge will be $1 .00 per kilowatt of total connected load in excess of 7 kilowatts. For the purposes hereof, a horsepower will be considered an equivalent to a kilowatt. The energy charge will be continued to be charged as it is now and also be taxed for the State Energy Commission as it is now. The energy charge and fuel charge are to be combined into a single --� figure. The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, no. SO MOVED. President Sutton requested that the record show that the only portion of the motion she objected to was the fact that there would no longer be an accounting of the fuel charge on the individual bills - she stated she did not believe she could support having the fuel charge not shown in a calcula- tion on the bill . Director Huber asked that the record show that as long as the fuel charge is shown as so-many-cents per kilowatt hour, anybody who is interested can easily calculate the fuel charge on the bill . Director Maass requested the record to show his concurrence with Director Huber's statement. REVIEW OF PROPOSED ORDINANCE BRINGING DISTRICT PROCEDURES INTO COMPLIANCE WITH CURRENT REQUIREMENTS OF CALIFORNIA ENVIRONMENTAL QUALITY ACT After a brief discussion of the proposed ordinance, during which time Director Huber noted that Mr. Grumer was to have provided the exhibits for at- tachment, h Public Hearin at approximately 8:05 P.M. tachment, the President opened the g pp Y There being no members of the public wishing to be heard, Director I Maass moved that the matter be continued for Public Hearing to the next reg- ular meeting. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. REVIEW AND DIRECTION RE PUBLIC HEARING ON MATTER OF POSSIBLE LEASE OF 10,000 SQUARE FOOT PARCEL OF DISTRICT LAND ON HIGHWAY 267 WHICH HAS BEEN DECLARED UNNECESSARY FOR DISTRICT USE Mr. Crenshaw stated his desire that the District go forward with the procedures necessary to the lease of the 10,000 square foot parcel of District land on Highway 267 which has been declared unnecessary for District use. Mr. Seymour advised that had the District Counsel been present at this meeting he would have presented for Board approval a corrected resolution re- lating to such lease. Changes relating to the deposit and total amount of lease were discussed. The necessity of a title insurance policy was briefly discussed. �I � 216178 Pg• 2 Mr. Seymour stated he felt that a Public Hearing could be set at the same time a revised resolution was presented for Board review and approval . Director Huber moved that the matter be set for Public Hearing for the next Regular Meeting, and prior to that time, the Board receive the re- vision of resolution 7801 . The motion was seconded by Director Maass. ROLL CALL; Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. REQUEST FROM MICHAEL FOWLE FOR ''WILL SERVE LETTER'' FOR WATER SERVICE TO 20 ACRE PARCEL OUTSIDE DISTRICT BOUNDARIES Since Mr. Fowle and his representative, Don Casler, were present at the meeting, the President, with the Board's consent, moved forward to this New Business item. In order to complete requirements for approval of the tentative map by Placer County, Mr. Fowle requested a letter from the District stating that the District is considering annexation of the 20-acre parcel and a commitment for water service to such parcel . Mr. Casler noted that the District is pre- sently serving non-District property directly to the north of the subject property. Public utility easements across the property and division of the parcel were described by Mr. Fowle and discussed briefly by the Board. Mr. Seymour stated he felt a contract with Mr. Fowle might be nec- essary prior to the completion of the annexation procedures. President Sut- ton noted that Mr. Fowle's 20-acre parcel was the same property Sierra Pacific had asked the District to serve (2/6/78 agenda, Item 8, New Business) . Mr. Fowle was advised of the District's source and storage fees, and cost to the developer of extending services according to District standards. After a short discussion regarding the possibility of a parcel split and zoning of the property, Director Huber moved that this matter be referred �. to the Engineer and Manager, with any necessary input from the proposed develop- ers, so that the Board will have something with which they can deal . The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. MANAGER'S REPORT Status of customer refunds due to Sierra Pacific rebate As of this date, Mr. Seymour reported that all of the District cus- tomers of kilowatt-hour consumption during the rebate period have been cal - culated. Calculations for former customers are approximately 60% completed. The computer program necessary to process the refunds on February bills ap- parantly has some bugs. Vartron Corporation, who is doing the programming, has, indicated they expect to have the program to the District by the end of this week; therefore, bills going out, perhaps as early as Friday, will show the refund credit. A letter has been prepared for mailing to existing customers that will be mailed this week, and a double postcard has been prepared for mailing to former customers . Refunds to former customers will be made by check when they return the reply portion of the postcard with a verification of the current address, their former service address, and their signature. Status of after-hours call-out procedures Mr. Seymour reported that he has determined that the District can use the North Shore Answering Service in conjunction with Air Signal Company of Sacramento to provide a 24-hour paging service for key personnel . Small shirt pocket receivers can be rented for approximately $11 per month, or they may be purchased at prices varying from $150 to $450. The cost of the answering service is $43.50 per month; the cost of the paging service is $12.00 per month. Mr. Seymour explained that the system will work in the following manner: A customer calling in after hours would be answered by North Shore 2/6/78 p9. 3 Answering Service to whom he would describe the nature of his problem. The answering service then has two options; one, call a designated person and con- nect the customer to that person, or two, page a designated person via the Air Signal paging system. The paging system provides both a tone and voice transmission. All members of the PUD who are equipped with paging receivers would hear all pages. I They would ignore pages not involving their particular activity. i If an answering service is eventually established in Truckee, it would be possible to eliminate the Air Signal Company and install a District paging transmitter at Ponderosa Palisades tank. If the District purchases its own ^' paging receivers, the initial cost would be from $750 to $1 ,500 plus a month- ly cost of $55. Part of this cost could be off-set by removing the present telephone company furnished answering machine, which costs the District $34 per month. Mr. Seymour will make a written proposal to the Board on this program giving exact costs. This will also tie in with some forthcoming recommenda- tions regarding changes to the District's mobile radio system. Status of special mailing to customers re residential electric rate changes A letter to customers re the new residential rate changes will be !� mailed in the same envelope as the letter to current customers regarding the refund, the Manager reported. Status of 1978 budget Mr. Seymour noted that a meeting of the staff budget committee is scheduled for the 7th of February. In using the new format for the budget, he found it very difficult to properly distinguish between operating expenses { of labor and materials and labor and materials which are capital expenditures. For example, if all of the Water Department labor, materials, and operating j expenses are assigned as operating expense, it appears that the operating ex- pense budget way exceeds the operating revenue. However, he noted that a fair percentage of Water Department time and materials is used in the in- stallation of new services or other capital expenditures and, thus, these amounts should not appear in the operating budget. At the meeting on Tuesday, an attempt will be made to divide the ! Water Department and Electric Department expenditures that are operating ex- penditures and those that should be capitalized. Status report on insurance negotiations The Manager advised that Royal Globe ahs agreed to provide District liability coverage for another year. Glen Stice will have premium costs available for the District in the near future. It is anticipated that the total insurance premiums will not be substantially increased over last year's premium costs. Customer complaint - water damage caused by electricity turn-off On January 4, 1978, Mr. Seymour reported, the District disconnected electrical service to a house in Sierra Meadows for non-payment, and because { bills were undeliverable. The house was rented; the renter's address was General Delivery, Truckee, California. No instructions from the owner of the house or from the agent handling the house to keep services going in the event that the customer defaulted in payment were received by the District. As a result of the electrical turn-off, a water pipe broke in an up- stairs bathroom and flooded the house causing several thousand dollars worth of damage. The rental agent has complained that the District should have turned off the water as well as the electricity. It has never been the pro- cedure to disconnect both water and electricity for non-payment. In this particular case, it probably would have been appropriate to do so had the I District been aware of the circumstances causing the non-payment. It appears that the renters had left Truckee for a period of several weeks to work in Texas. They had neglected to notify the PUD that they would be gone, and also failed to request that their mail be forwarded or make ar- rangements for payment of their PUD bill . i 4 2/6/78 pg. 4 143 If the PUD were to establish a procedure or rule that required the turn-off of both water and electricity, the cost for each turn-off would increase considerably since, during the winter, it is sometimes very difficult to locate the water valve under the street. Miscellaneous Recommendation regarding deadline for application for refund To prevent the refund to former customers from dragging on interminably, Mr. Seymour recommended that October 31 , 1978, be established as a cut-off date beyond which applications for refund will not be honored. Special cases which would possibly occur after this date would require Board action to authorize a refund. A motion was made by Director Huber that, subject to legal counsel 's determination, the date of October 31 , 1978, be established as the cut-off date beyond which former customer's applications for refund must be received in order to be honored. Special cases which occur after this date would re- quire Board action to authorize the refund. The motion was seconded by Dir- ector Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. Board administrative matters In order to avoid confusion, misunderstanding, and lack of communica- tion, Mr. Seymour requested that the Board establish a list of the types of documents that must be mailed to the Board members. He noted that the Executive Secretary will provide the President of the Board with a draft agenda for the next scheduled meeting three days after a Board meeting. Mr. Seymour requested that the agenda prepared by the Pres- ident and Manager be ready for typing no later than 5:00 P.M. three working days prior to the Board meeting. After discussion, it was determined that agendas and Bills for Board Approval should be mailed. The majority of the Board also indicated that anything still in a Director' s pick-up file at 4:00 P.M. on the Friday before a Board Meeting should be mailed, except for "reading material ." Director Kuttel noted that he thought the Regular Meetings were too long and should be made shorter. Correspondence from Tahoe National Bank The Manager advised that the District received correspondence from Tahoe National Bank requesting that the District waive the security require- ments as provided under Government Code Section 53653. The matter is to be discussed and determination made at the next regular meeting. DISCUSSION WITH COUNSEL AND POSSIBLE DIRECTION RE CONSULTING SERVICES WORK ORDER PROPOSAL FROM R. W. BECK & ASSOCIATES This matter was tabled to the next regular meeting since District Counsel Grumer was absent. FARMERS HOME ADMINISTRATION LOAN/GRANT STATUS REPORT; CHECKLIST UPDATE; PROGRESS ON FULFILLING CONDITIONS District Engineer Cook reported that several items on the checklist were awaiting completion, among which are an exemption from the State Con- troller' s office, preparation of a proposed rate structure as tied in with j the proposed budget, insurance coverage, and fidelity bonds. The availability of other credit was discussed briefly. RESOLUTION RETIFYING ACTION RE GRANT OF $47,000 President Sutton read proposed resolution no. 7805 authorizing the execution of association water or sewer system grant agreement. Director Maass moved that the Board adopt the resolution authorizing the execution of association water or sewer system grant agreement with the understanding that the date in the first paragraph be corrected to January 26, 1978; he further noted that the grant was in the amount of $47,600. Director Kuttel seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. 2/6/78 pg. 5 ENGINEER'S FINAL COST ESTIMATE FOR CONSTRUCTION In relation to the TDPUD water source augmentation and elimination of system losses, project 77-1 , District Engineer Cook presented the follow- ing reports which he reviewed with the Board: Summary of Project Cost Project 77-1 Relationship to the 1976 L.P.W. Applications. These reports have been made attachments to these minutes for reference purposes. President Sutton questioned the increase in the estimated project cost; certified payroll necessary for affirmative action and wage scale compliance was discussed. Mr. Cook further elaborated on and explained the Summary; he estimated the project would take approximately 100 days for com- pletion. The final estimate of cost and acceptance of bids by the Farmers Home Administration was discussed. REVIEW OF AGREEMENT FOR ENGINEERING SERVICES The President noted that all Directors had been provided a copy of the Agreement for Engineering Services between Cook Associates and the Truckee Donner Public Utility District made the first of August, 1977. At the Presi- dent' s request, Mr. Cook explained such agreement, compensation for basic engineering services, compensation for detailed resident construction inspec- tion, approval by FmHA and fees for basic engineering services as a percentage of total construction costs. (A copy of the agreement has been made an attach- ment to these minutes) REPORT RE INTERIM FINANCING POSSIBILITIES Mr. Seymour noted he felt there would be no need for interim financing; existing District funds are available. RECOMMENDED FIRE INSURANCE COVERAGE Mr. Stice of Stice and Wells Insurance is to be made aware of the Dis- trict's insurance requirements in relation to the Farmers Home Administration Loan/Grant so that, at the correct time, it may be put into effect immediately. REVIEW AND DIRECTION RE DISTRICT ENGINEER'S DRAFT LETTER RE REQUEST FOR EX- TENSION OF TIME Mr. Cook's draft letter to FmHA requesting an extension of time was reviewed and discussed at length. 1t was the Board consensus that Mr. Sey- mour rewrite the letter to FmHA and mail the same upon completion. ENGINEER'S REPORT RE FmHA REQUIREMENT TO IMPLEMENT RECOMMENDATIONS IN CHAPTER XI OF WATER SYSTEM ANALYSIS REPORT Mr. Cook reviewed with the Board items necessary in order to implement recommendations in Chapter XI of the Water System Analysis Report, some of which have been included in Project 77-1 . The President requested that the District Engineer prepare a draft letter to Farmers Home Administration setting forth items of work pertaining to the water system which have already been ac- complished, are in the process of being done, yet to be accomplished but not yet begun, and things the District cannot hope to accomplish. RESOLUTION READVERTISING FOR BIDS ON COPIER After discussion, Director Huber moved that Resolution 7806 be adopted, such resolution directing the President to readvertise for bids on a plain paper copier based on specifications as described in Exhibit "A" attached to the resolution, and that the date and time established for the bid opening be February 21 , 1978, at 2:30 P.M. The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye; Sutton, aye. SO MOVED. RESOLUTION DECLARING CERTAIN WATER PIPE SURPLUS The President noted that there is considerably more surplus water pipe in inventory than had been previously declared, that amount being 932 feet of 4" pipe, 2618 feet of 6" pipe and 220 feet of 8" pipe. Director Maass moved that Resolution No. 7807, declaring certain water pipe surplus, be adopted. The motion was seconded by Director Huber. 2/6/78, pg. 6 ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. RESOLUTION CALLING FOR BIDS ON SURPLUS WATER PIPE Director Kuttel moved that Resolution No. 7808, calling for bids on surplus steel , double dipped and wrapped water pipe, be adopted; the date and time established for the bid opening is Monday, March 6, 1978, at 4:00 P.M. Bids may be offered on any one, or all of the three size pipes, but must be for the total linear feet of that size. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye; Sutton, .— aye. SO MOVED. RESOLUTION EXTENDING TIME OF PAYBACK OBLIGATIONS FOR PRORATED COSTS TO TEN (10) YEARS ON EXISTING AND FUTURE ELECTRIC LINE EXTENSIONS In District Counsel 's absnece, this matter was set over to the next regular meeting. REVIEW OF STATUS OF STIPULATION WAIVING RIGHTS OF DISMISSAL IN 1973 SUIT RE DONNER LAKE INTAKE (STATE VS. TDPUD & DART) President Sutton requested that the January 19, 1978, letter from Mr. McDonough to the District, along with attachments, and the January 30, 1978, letter to Mr. Frank from Adolph Moskovitz be attached to these minutes. She noted that the status of this matter is so far unresolved and unconsum- mated. REVIEW AND POSSIBLE DIRECTION RE RESOLUTION 7801 , ESTABLISHING DISTRICT POLICY RE LEASE OF DISTRICT LAND This matter was set over to the next regular meeting. WITHAM - PEELER LETTER Mr. Seymour was requested to respond to the Witham - Peeler letter ,^.. regarding a theft of electricity within the next two or three days. MISCELLANEOUS The President requested that the following correspondence be attached to these minutes: January 19, 1978, correspondence to the Truckee Fire Protection Dis- trict re Director's compensation and the Quintana line extension, from President Sutton. January 30, 1978, letter to the Truckee Sanitary District from Mr. Seymour regarding the possibility of a joint meeting to discuss a merger of the two districts. January 24, 1978, letter from Mr. Butterfield, TTSA, to the Board respecting service charges. President Sutton noted for the record that water filings on McGlashan and Tonini Springs have been filed and assigned numbers. Director Huber requested that the Manager publicize the electric rate change. The President requested that Director Huber's "exercise" (Domestic Rate Comparison) become an attachment to the minutes. REVIEW AND DIRECTION RE SEWER ASSESSMENT CHARGES ON DISTRICT PARCEL 18-602-006 TRUCKEE DONNER RECREATION AND PARK DISTRICT "MEADOW PARK" FACILITY I Mr. Seymour noted that there is a Modification of Lease between the TDPUD and Truckee Donner Recreation and Park District that clearly calls for the Recreation and Park District to be subject to taxes, assessments and other obligations. Such modification is dated September 23, 1971 . Mr. Seymour read the terms of the modification, which has been attached hereto for reference. Director Huber moved that the Manager of the PUD gather together the previous bills since November 22, 1971 , that apply to the Meadow Park parcel , which was leased to the Truckee Donner Recreation and Park District, and pre- sent the bills together with this recorded document (Lease Modification) to the Park District and request, at the same time, a certificate showing the PUD 2/6/78 pg• 7 �- as an additional insured on their public liability and property damage insur- ance. The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye; Sutton , aye. SO MOVED. DISTRICT ENGINEER'S STATUS REPORT RE POSSIBLE ANNEXATION OF TERRITORY SERVED BY TDPUD IN PLACER COUNTY; DISCUSSION AND POSSIBLE DIRECTION Mr. Cook suggested a field inventory be made of CSA 19; descrepencies regarding the boundary were discussed. Director Huber recommended a letter of intent to annex the property in Placer County presently served by the TDPUD, contingent upon the system being brought up to District specifications and subject to inspection by the District Engineer, be forwarded to the County. Director Huber moved that the Board authorize the Engineer to initiate the field inventory on subject properties located in CSA 19 as depicted on the map provided by Cook Associates. The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. REVIEW AND POSSIBLE DIRECTION RE DRAFT BID POLICY Due to the absence of District Counsel Grumer, this matter is to be placed on the agenda of the next regular meeting. REVIEW OF PROPOSED BYLAWS Director Huber requested that a copy of the code sections referenced in the proposed Bylaws be provided to the Board. The President referred the Bylaws back to the Bylaws Committee for recommendations; any input or suggestions should be directed towards Presi- dent Sutton or Director Maass of that Committee. REVIEW AND POSSIBLE DIRECTION RE OUTSTANDING "WILL SERVE LETTERS" This matter was carried over to the next regular meeting. Director Huber requested an inquiry be made of District Counsel regarding a time limitation on outstanding will serve letters. Mr. Seymour will provide a list of any "will serve" letters actually outstanding at the next regular meeting. REQUEST FROM MICHAEL FOWLE FOR "WILL SERVE" LETTER FOR WATER SERVICE TO 20 ACRE PARCEL OUTSIDE DISTRICT BOUNDARIES The President noted that the Board had already discussed this matter earlier in the meeting. RESOLUTION RATIFYING REQUEST FOR PERMANENT EXEMPTION FROM FILING SIC REPORT FORM ELI-07 (RE COLLECTION OF STATE ENERGY SURCHARGE) President Sutton noted that this matter deals with accounting pro- cedures on the energy surcharge that would increase the District's cost; the Manager previously wrote to the State Agency requesting exemption. Director Huber moved that the Board adopt Resolution 7809 ratifying the request for permanent exemption from filing SIC report form EU-07 re the collection of the State energy surcharge. The motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. The Manager requested that his letter regarding this exemption be made an attachment to these minutes. The President suggested Mr. Seymour's letter become an attachment to Resolution 7809 and that the reply received from the State Energy Commission be attached to these minutes . REVIEW OF SIERRA PACIFIC REQUEST FOR SERVICE OUTSIDE DISTRICT SERVICE AREA i j This matter was carried over for discussion at the next Regular Meeting. �h REVIEW & POSSIBLE DIRECTION RE ATTENDANCE AT CONFERENCES The C.M.U.A. Conference in Sacramento February 21 through 24, 1978, was discussed. Director Huber advised of her interest in attending the solar j workshop session; Director Kuttel noted that he might be able to attend de- pendent upon his work schedule. I 2/6/78 pg. 8 47 Director Maass moved that two reservations be made with the stipulation that appropriate costs will be reimbursed to the Directors. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. MOTION CARRIED. The President noted that Directors had received information regarding the R.E.A. New Manager' s Conference to be held in Washington D. C. during the month of April . The President asked that this item be placed on the agenda for the next meeting for discussion and possible direction. Mr. Seymour is to present, at that time, an estimate of expenses. LETTER OF RESIGNATION FROM DIRECTOR ALEXANDER; POSSIBLE DIRECTION REGARDING FILLING THE VACANCY President Sutton read the letter dated February 1 , 1978, from Peggy Alexander informing the Directors of the TDPUD of her resignation as a Director effective February 1st; no reason for such resignation was given. The Presi- dent requested that Ms. Alexander 's letter be made an attachment to the min- utes of this meeting. Director Maass moved that the Board officially accept Director Alexander's resignation. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye; Sutton, aye. SO MOVED. Considering the recent election, Director Maass noted that he felt it would be appropriate to offer the Directorship to Mr. Wilson, the opponent receiving the highest number of votes after Ms. Alexander, and appoint him as a Director if he was willing to accept the position. The State Code re- garding this matter and the term of such appointment was briefly discussed. Mr. Seymour introduced the possibility that other members of the public might be interested in becoming a TDPUD Board member. Director Maass moved that the Board offer the position to Mr. Wilson as a result of him coming in third in the election, 299 votes, and that if he so accepts, he be sworn in on the night of February 21st; if he does not accept, then further discussion by the Board will be had at the next meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , r-- aye; Maass, aye; Sutton, aye. SO MOVED. President Sutton will write to Mr. Wilson offering him the Director- ship; a telephone call will be made as well . MISCELLANEOUS President Sutton requested that the notice from the Board of Supervisors of the County of Nevada regarding a hearing in Truckee on February loth, having to do with the Truckee Sanitary District and possible growth limitations, be attached to the minutes of this meeting. By consensus, the Board authorized the President to respond to the Board of Supervisors informing them that the TDPUD will take no position in this matter and will not be represented at the hearing; individual Board members may be attending the hearing in their own behalf. The President requested that a copy of Assemblyman Chappie's letter regarding AB 2035, having to do with existing pumps at Donner Lake, whcih was not pursued by Mr. Chappie, be attached to the minutes of this meeting. DISTRICT ENGINEER'S REPORT REPORT RE CONTRACT RE CONDITIONAL BID AWARD TO KWITCHERKIKIN FOR REMOVAL OF TDPUD HOUSE Mr. Cook advised that the demolition contract for the TDPUD house, which includes utility termination, scheduling of work, and a provision for the Truckee Fire Protection District to burn the house, had been executed and re- turned by Kwitcherkikin along with their bond payment; it would be appropriate for the District to approve the agreement. After discussion having to do with the issuance of a notice to proceed, the completion date, and scheduling drills with the Fire Protection District, Director Maass moved that the District execute the agreement with Kwitcherkikin Wrecking and Salvage, that the President of the Board be directed to sign such k agreement, and that the Manager be authorized to give the notice to proceed. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , r aye; Maass, aye; Sutton, aye. SO MOVED. UPDATE ON SANDER'S SITE WELL 2/6/78 Pg. 9 District Engineer Cook noted that Sander's Well is still undergoing chemical wash-down; the step draw-down procedures have not been started - John Sharp, hydrologist, was reluctant to advise of a starting date. Mr. Cook further noted that Sander's Well continues to improve in total gallons/ minute output. The draw-down information is not expected to be available for the Committee meeting on Wednesday; Mr. Cook will be in contact will Bill Nork and advise him in regards to this matter. UPDATE ON PROSSER WELL PROBLEMS, TITLE REPORT, ETC. Mr. Cook reported that information regarding Prosser Well had been f forwarded to Special Counsel Mike Marron as previously requested by District Counsel Grumer. As yet, no response has been received from Mr. Marron. I DISTRICT COUNSEL'S REPORT The District Counsel ' s report was tabled due to Mr. Grumer's absence. PLANNING DEPARTMENT NOTICES Regarding Gateway Estates, District Engineer Cook's letter to the j Planning Commission, which was written after the Advisory Review Committee meeting, and which requested that the tentative map consideration be deferred until the developer made the required submissions to the Truckee Donner Pub- lic Utility District, was discussed. It was noted that an additional Review Committee meeting is to be held next Thursday. After discussion, Director Huber moved that the Manager and District Engineer draft a letter to the Advisory Review Committee challenging the answer of the developer regarding plans and specifications of the subdivider, which were requested by the TDPUD have not been received, and that the project will not be approved by the Truckee Donner Public Utility District until those plans and specifications and preliminary map are approved by the District Engineer. Director Maass seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. Mr. Seymour noted he would review the District's original letter as well as Mr. Cook' s letter and the application prior to providing a response. It was noted that the District's letter should be in the hands --,. of the Planning Commission by Wednesday. The Directors discussed the application of Mssrs. Rasmussen and Russell for a 35 lot subdivision on Alder Creek Road and Mr. Cook's letter respecting the matter. The Manager noted he had advised the subdividers of the possibility of their installing the water distribution system, donation of property for a water tank, partial payment for construction of the tank, contribution of $150 per lot for source and storage, and guarantee that the District would not be out any cost in maintaining the system until it was fully developed. No direction was given. Two additional items appearing on the Advisory Review Committee agenda, Meadow Way Commercial Development and the Dolley Mansion, were mentioned brief- ly. No direction was given. NEXT REGULAR MEETING DATE By consensus, the Board determined to hold its next Regular Meeting on February 21 , 1978, due to the holiday on February 20th. APPROVAL OF BILLS Expenses involved with the District utility truck body were explained to the satisfaction of the Board by Mr. Seymour; two trips by an employee were necessary due to a storm. It was noted that the Tahoe Truckee Sanitation Agency billing was f not in the correct amount; the previous TTSA billing is to be checked into by the Manager as to correctness. A motion was made b Director Kuttel to ay the bills with the ex- ception of the TTSA bill ; the motion was seconded by Director Maass. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, abstain. SO MOVED. President Sutton noted for the record that her abstention was due to not being completely convinced, because of not having the time to review it, of whether or not the District has paid Mr. Cook 70% of his total fee, and if the District has already paid 70% of his total fee, he shouldn' t receive another payment on the FmHA loan until after the bid is let. t i 2/6/78 Pg. 10 i , EXECUTIVE SESSION At 1 : 10 A.M. , February 7, 1978, the President adjourned to Executive i Session to discuss legal and personnel matters. RETURN TO PUBLIC SESSION II The meeting was reconvened to Public Session at 1 :47 A.M. There being no further business before the Board, Director Huber moved, and Director Maass seconded, that the meeting be adjourned. The President adjourned the meeting at 1 :48 A.M. , February 7, 1978. i TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ili .Bv �-� G ✓ Approved: 8/21/78 - Director Sutton's correc- tions incorporated Signed: i i �^ Susan M. Criag Executive Secretary i 2/6/78 pg. 11