HomeMy WebLinkAbout1978-05-01 Min - Board REGULAR MEETING
MAY 1 , 1978
The Regular Meeting of the Board of Directors of the Truckee
Donner Public Utility District was called to order by the President in the
District Office at 7: 12 P.M.
ROLL CALL: Directors Huber, Kuttel and Maass were present. Director
Sutton was absent.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig.
CONSULTANTS PRESENT: District Engineer Cook and District Counsel Grumer.
OTHERS PRESENT: Don Strand and Marigrey Fish.
APPROVAL OF MINUTES OF FEBRUARY 2, FEBRUARY 24, MARCH 29, APRIL 17, AND
APRIL 24, 1978
After a brief discussion of the minutes presented for approval ,
Director Kuttel moved, and Director Huber seconded, that the minutes of
February 2, February 24, March 29, April 17, and April 24, be approved as
corrected. A copy of corrections presented by President Maass and incor-
porated in the above-noted minutes is also to become an attachment to these
minutes. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED.
BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND
The Board reviewed the Statement of General Fund.
At this point in the meeting, approximately 7: 17 P.M. , Director
Sutton arrived.
p•-- Discussion of the bills presented for approval and the Statement
of General Fund ensued with several questions being answered by Mr. Seymour.
It was noted that "appraisal of lands" should properly appear under Water
Department rather than General .
The effect of the refund on revenues listed on the Statement of
General Fund was discussed; Director Sutton requested an accounting of the
Sierra Pacific Power refund for presentation at the first meeting in June.
Director Huber moved that the bills be approved for payment. The
motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye;
Sutton, aye; Maass, aye. SO MOVED.
REVIEW OF DECEMBER 1977 FINANCIAL REPORT
Several questions regarding the December 1977 Financial Report
were posed by the Directors and answered by Mr. Seymour.
COMMITTEE REPORTS
Director Huber requested an Electric Committee meeting be scheduled
in order to discuss the $33,000 available from R.E.A. Such meeting was set
for Wednesday, May 10, 1978.
Director Huber, of the Solar Committee, suggested that District
parcel (c) be retained for possible building of a solar demo home. She re-
quested, and was verbally given, permission to contact the State regarding
available funds for such purpose.
MANAGER'S REPORT
General Status of District
a) Outages - Mr. Seymour reported that no significant outages
occurred during the past two weeks.
May I , 1978
b) Water consumption - It was reported by Mr. Seymour that water
consumption was 23,492,000 during the month of April . This is 6 mmillion
gallons less than used in the same month a year ago. Of this amount, 3,747,000
gallons were used by Tahoe-Donner, which is 3 million less than in 1977 for the
same period. The bulk of water consumption in April came from the Northside
wells. He noted that Tonini Springs supplied 6,383,000 gallons in 1978 as
compared to 1 ,063,000 gallons in 1977.
Report and recommendations re proposals from financial consultants
Mr. Seymour advised that two proposals have now been received from
financial consultants, Bartle Wells & Associates and Stone & Youngberg. Wain-
wright & Ramsey have informed the District that they will be submitting their
proposal during the coming week. As soon as the third proposal is received,
Mr. Seymour suggested that a special meeting of the Board be held to listen
to a verbal presentation from each of the three consulting firms. The Man-
ager stated he felt retaining a financial consultant would be very worthwhile
for the District.
Report on investigation of non-paying water customers
The Manager reported that, out of seven confirmed non-paying water
customers, three have had their illegal service rebuilt and have been charged
and paid for the appropriate connection fees, and are now on a paying basis.
Four more will be scheduled as soon as time allows. In addition, investiga-
tion is continuing into other possible illegal water hookups. However, the
process is very slow since each illegal hookup requires careful investiga-
tion before approaching the potential offender.
Report re follow-up with Sierra Pacific respecting joint venture in hydro plants
No further word has been received from Sierra Pacific Power Company
on this subject, Mr. Seymour stated, but it is being pursued.
Director Sutton suggested inviting Billy Martin to a Special
Board Meeting; no Board direction was forthcoming.
Report on attendance at R.E.A. Manager's Conference
Mr. Seymour reported that the New Managers Conference in Wash-
ington D. C. was extremely worthwhile. The week was very full with each day
being used in its entirety. One of the more interesting aspects of the con-
ference was an hour long session with the Secretary of Agriculture, Bob Berg-
land regarding the future of the R. E. A. and the administration' s policies
with regard to water and electricity. Secretary Bergland is a very pragmatic
individual and indicated that the Carter Administration policies are going to
represent a balance between care for the environment and a healthy economy.
Another interesting session involved the experience of some new managers in
their first year or two of operation, and a very excellent presentation by
Edwin Kann of a Virginia co-op who spent about 40 years in the rural electric
business , both as a manager and as a Board member. Another excellent session
was on rate and revenue requirements. Mr. Seymour stated that according to
Mr. David Lessles, a rate expert in the R. E. A. , the District's recent rate
changes are very much in line with present trends.
Recommendation regarding refunds of less than $1 .00 to closed accounts
Mr. Seymour reported that refunds have been completed for all cur-
rent customers of the P.U.D. Checks have been printed for all closed accounts.
Quite a large number of these checks for closed accounts are for amounts of --?
only a few cents. The bookkeeping department has recommended that refunds of
less than $1 .00 not be made because of the expense in processing the checks,
postage, etc. Mr. Seymour indicated his concurrence with the bookkeeping
department's recommendations. However, he believed that the cutoff amount
could be lowered to $ .50.
After Board discussion of the matter, it was determined that the
District staff would indicate the amount of the refund due to customers on the
two-part post card being forwarded when an amount of less than $1 .00 is involved.
If the customer fills out the return card, the refund, no matter what amount,
will be forwarded to them.
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FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT
Status report re progress on fulfilling conditions of loan/grant
Mr. Cook reviewed instructions provided by Bond Counsel McElligott
concerning the Signature and No litigation Certificate, the District Clerk's
Certificate Concerning Referendum Petition, Finance Officer's No Change Cer-
tificate, Certificate as to Non Arbitrage, Receipt for Proceeds of Note, and
Receipt for Note and ATtorney's No litigation Certificate. Mr. Cook advised
that he had forwarded a revised promissory note in the amount of $251 ,800 to
et` Ms . McElligott for preparation.
Mr. Cook presented the Roen Construction contracts for execution.
It was noted that a letter had been previously received by the District stat-
ing FmHA approval of the contract awards. The letter of intent to fulfill
Farmers Home Administration conditions by May 30, 1978, was discussed by the
Board for a short period.
Director Kuttel moved that the contracts of Roen Construction be
executed. Director Huber seconded the motion. ROLL CALL: Huber, aye;
Ku-tel , aye; Sutton, aye; Maass, aye. SO MOVED.
Status report on Preparation of budget for FmHA
This item was not discussed at the meeting.
REVIEW OF DRAFT LETTER TO UNDERGROUND CONSTRUCTION CO. ; POSSIBLE DIRECTION
The Board reviewed Mr. Cook's preliminary letter regarding the
District's damage claim to Underground Construction Company. It was noted
that the District did not have a specific contractual clause in the agree-
ment with Underground Construction. Mr. Cook's determination of the amount
due the District was further reviewed and deliberated.
Director Kuttel moved that the Board authorize Mr. Cook to
forward correspondence to Underground Construction as prepared. Director
Sutton seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Sutton,
aye; Maass, aye. SO MOVED.
REPORT ON SIERRA PACIFIC'S REQUEST FOR SERVICE TO CUSTOMERS WITHIN THEIR
SERVICE AREA (FOWLE PROPERTY)
The Manager reported that the District had not yet heard from
Sierra Pacific.
REPORT RESPECTING TAHOE FOREST HOSPITAL DISTRICT BILLING
The District has not been notified of the Tahoe Forest Hospital
District Board' s decision. Unofficially, President Maass noted that the
Hospital Board voted to accept the TDPUD billing.
UPDATE ON QUINTANA CONSTRUCTION
Mr. Cook noted that correspondence had been received from Mr.
Quintana several days ago stating that the pipe should be on hand on May
loth; Mr. Quintana approximated that it would take a week to ten days for
installation, testing, etc.
REPORT FROM DIRECTOR SUTTON REGARDING STATUS OF 1977 MINUTES
Director Sutton advised that at this time she did not have a written
report concerning the status of the 1977 minutes prepared; she will prepare and
present such report to the Board.
Director Sutton stated that the minutes of January, 1977, which
were approved by a previous Board, were signed properly. The minutes of
February, March and April (1977) had approved corrections which may not be
incorporated in the final copy; some of these minutes may already be signed.
It was decided by the Board that the minutes of 1977 be reviewed;
until a written report is received from Director Sutton, no action on the part
of District staff is to be initiated.
May 1, 1978
CLARIFICATION OF POLICY REGARDING PREPARATION OF MINUTES
The Bcard advised Director Sutton of the brief summary form in which
the minutes are to be prepared.
The preparation of minutes in "draft" form was discussed at length
by the Board. Director Huber moved that the minutes of Special Meetings or
extraordinarily short meetings be attempted in final form the first time, and
minutes of Regular Meetings continue to be in draft form, double-spaced, on
other than minute paper in order to facilitate corrections if needed. The
motion was seconded by Director Sutton. ROLL CALL: Huber, aye; Kuttel , aye;
Sutton , aye; Maass, aye. SO MOVED.
APPROVAL OF MINUTES
Director Sutton inquired about the status of the February 6,
February 21 , and March 6, 1978 minutes. The executive secretary informed the
Board that the 1978 minutes were complete except for these three meetings.
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ITEMS RELATING TO TAHOE-DONNER
jAt Mr. Grumer's request, Director Huber moved, Director Sutton
seconded, and the Board unanimously agreed to table this item until after
Executive Session. SO MOVED.
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DISCUSSION REGARDING IN ATTACHMENTS TO MINUTES REQUESTED BY DIRECTOR SUTTON
DURING SPECIAL MEETING OF MARCH 9. 1978
Director Sutton requested that this item be tabled until after
the Executive Session; hearing no objections, the President tabled the item
until such time.
RECOMMENDATION RE DISPOSITION OF MANAGER'S VEHICLE
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Mr. Seymour reported that Bob Slattery, Superintendent, is present-
ly using the Chevrolet Nova; the pick-up Mr. Slattery formerly used has been r.,1
turned over to the line foreman obviating the necessity of buying an addition-
a] pick-up at this time. The Board verbalized their approval of this action.
DISCUSSION OF BOARD POLICY RE INFORMATION AND MATERIAL
Various methods of making available information and materials to
the Board were discussed. Director Huber moved that when a Director will be
out of the area for a period of time exceeding a week he or she may elect to
have the materials mailed to their home address by printed matter rate or
designate in writing to the Manager a person to collect the materials. The
motion was seconded by Director Sutton. Postal service and the various
classes of mail were discussed briefly. Director Huber amended the motion
to read "best possible rate" rather than "printed matter rate." Director
Sutton agreed with the amendment. ROLL CALL: Huber, aye; Kuttel , no;
Sutton, aye; Maass, aye. SO MOVED.
DISTRICT ENGINEER'S REPORT
Status report on Biltz Tract
Mr. Cook reported that an appraisal was done on the water works
at Biltz Tract; the acquisition of the system, which would have to be com-
pletely replaced, would be prohibitive. However, there is still a formal
complaint pending before the California Public Utilities Commission and the
Commission may force improvements upon the Biltz Tract system at some time
in the future.
Because of delays, the assessment district for Armstrong Tract
will not be able to complete the planned work this year.
Progress report on annexation in Placer County - CSA 19 and other properties
Mr. Cook advised that a letter had been received from Jerry Scott
in which he noted that a request had been made by the Nevada County LAFCOlto
have the annexation procedures taken care of by Placer County. The possibility
of having to prepare a full EIR2for Placer County was briefly discussed. He
further noted that all the requested budget data had been received from County
Service Area 19 along with the list of property owners.
1 Local Agency Formation Committee
2 Environmental Impact Report
7
REPORT ON PROSSER WELL
Mr. Cook reported that there has been an exchange of letters with
Mr. Marron, Special Counsel regarding Prosser Well . Mr. Marron advised that
the matter has been turned over to Bookman-Edmonston for determination as to
whether or not the abandonment of Prosser Well is mandatory.
STATUS REPORT ON LEASED PARCEL ON HWY 267 (JULIOT-CURTIS)
At Director Sutton's request, this item was tabled until after
Executive Session.
DISTRICT COUNSEL'S RFPORT
Tahoe-Donner matters
This item was tabled until after Executive Session.
PLANNING DEPARTMENT NOTICES
The Planning Department Notice of the hearing (Gateway Estates)
on either May 18th or llth was discussed by the Directors briefly.
CORRESPONDENCE
William Nork letter dated April 19, 1978
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President Maass noted the receipt of Mr. Nork' s letter relating
to his verbal presentation at the last regular meeting on Sanders Well No. 1 ;
it has been made an attachment to these minutes.
Letter from Maass to Sutton dated April 24, 1978
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President Maass requested that his response to Director Sutton' s
letter of April 17, 1978. and her subsequent answer to his reply become at-
tachments to these minutes.
A. Milton Seymour's letter to the Bureau of Reclamation re local reservoirs
Mr. Seymour' s letter directed to the Bureau of Reclamation concern-
ing hydro plants was mentioned.
EXECUTIVE SESSION
The President convened to Executive Session at 9:45 P.M. for the
purpose of discussing intra-Board matters, personnel and legal matters.
PUBLIC SESSION
The Public Session reconvened at 10:54 P.M.
ITEMS RELATING TO TAHOE-DONNER
Amendment to supplemental agreement regarding Exhibit "B" facilities
Recordation of deeds
Bond matter
These items were tabled by consensus.
Wells A and B Agreement
Director Huber moved that a certified copy of the Agreement be
T' delivered to Don Strand (Agreement between Dart Industries, Inc. , and Truckee
i Donner Public Utility District for the use of Wells A and B) . The motion
was seconded by Director Sutton. ROLL CALL: Huber, aye; Kuttel , aye; Sutton,
aye; Maass, aye. SO MOVED.
ADJOURNMENT
Director Huber moved, and Director Sutton seconded, that the
May ! , 1978
P
meeting be adjourned. ALL AYE BY VOICE VOTE.
The President adjourned the meeting at 10:55 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J s A. Maass
Approved:
Signed:
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Susan M. Craig
Executive Secretary
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BILLS FOR BOARD APPROVAL: Electric Water 8eberal Total
Ace Hardware Level .1 9.00 9.00
Aetna Life Insurance Life insurance premiums, 4/77 52.54 52.54
Airsignal Motorola tone and voice receiver, installation & 1 mo. serv. chg. 182.00 182.00
Allied Automotive Miscellaneous vehicle repair parts 26.40 26.40
Alpha Hardware Clear cutting oil , hip boots, master padlock 84.60 53.97 25.49 164.06
American Water Works Assoc. Automation and Instrumentation manuel 7.00 7.00
Armanko Office Supply Office supplies 43.35 43.35
Bancroft-Whitney Co. Deerings Annotated Subject Code - Supplement 35.15 35.15
Blue Cross Health plan premium - 5/78 2071.38 2071.38
Roger Bonnett, MAI Appraisal of District lands 1200.00 1200.00
Bookman-Edmonston Engineering Services rendered at Tahoe Donner, 2/78 and 3/78 607.06 607.06
Builders Service Center Installation of cabinets in lunchroom 80.00 80.00
Business and Institutional Fur. Lunchroom tables 114.50 114.50
Cal Western Life Pension plan premiums, 5/78 1816.83 1816.83
Capital Supply Air compressor hose with couplings 137.09 137.09
Continental Courier Pickup service for water analyses 39.60 39.60
Delta Lines Freight charges 22.96 22.96
Crown Life Insurance Long term disability - 4/78 404.62 404.62
Davis Auto Parts Miscellaneous vehicle repair parts 84.99 84.99
X Digital Equipment Corp. Computer training course 450.00 450.00
57
Forestry Suppliers, Inc. Compass and case 27.57 27.
GVAybar Electric Wire, ridgid clevises 1807.04 1807.04
Steven Grumer Legal services 890.00 890.00
�o Jensen Pre-Cast Extra heavy concrete lids for splicing vaults at T.D. 578.76 578.76
20
coKarl Kuttel Mileage reimbursement to CMUA conference in Sac. 31.20 95 31.82
2
Magi Chem Penetrating oil and yellow paint 95.82 42.
Martin McDonough Legal services 242.41 1.41
60
Mr,ssion Linen Linen service 31. 3
84 .81.84
Nevada Zee First Aid Supply Stretcher, case, ointment, bandaids 81.
Osburn's Garage Vehicle repairs 101.73 101.73
98
Pacific Telephone Co. Monthly charges 568.98 568.75
Pacific Telephone Company Telemetry charges 162.75 162.93
Pitney Bowes Quarterly postage meter rental 42.93 34.84
Record Supply Co. Meter boxes and lids 934.84 993.50
Ruralite Safety training 93.50 93.55
Sangamo Electric Lexan covers for meters 128.55 156.71
Sears Roebuck & Co. Engine analyzer, DC timing light, remote starter 56.71 02.71
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Shahadi Motors 1978 Chevrolet pickup 6502.34 8707.62
Sierra Pacific Power Co. Power usage, 3/78 128707.62 128637.60
Sierra Sun Bonanza Advertising: Ordinances 7803, 7804 22.00 662.92 662.92
Slakey Bros. Misc. plumbing supplies for lunchroom 62.92 62.92
DO BILLS FOR BOARD APPROVAL: (Cont) Electric Water General Total
--+ Tahoe Chemical Lab Water lab analyses 58.50 58.50
Specialty Oxygen Oxygen cylinder 10.47 10.47
State Board of Equalization State sales tax due after audit 113.55 113.55
Sun Printing Office supplies 9.32 .9.32
Tahoe Office Systems Office supplies 22.05 22.05
Taylor's Tires Flat tire repairs 21.09 21.09
Tom's TV Cable rent, 4/1/78 to 7/1/78 27.00 27.00
Truckee Donner Disposal Garbage service 35.00 35.00
Truckee Tahoe Lumber Co. Miscellaneous hardware for warehouse & lunchroom 89.27 89.27
USDA-REA Principal and interest payment on REA loan 7423.93 7423.93
Vartron Refund program charges 2026.95 2026.95
Western Hardware & Tool Toe straps and Bottom straps for climbers 9.32 9.32
Western Nevada Supply Water meter with remote reading system 1032.18 1032.18
Xerox Copy machine rental , 2/78 174.90 174.90
140914.43 9699.22 9775.12 160388.77
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - April 28, 1978
Bank Balance - April 14, 1978 $ 78,659.05
Truckee Electric and Water Revenue 69,252.25
Donner Lake Electric Revenue 4,659.42
Electric Connection Fees 3,150.00
Water Connection Fees 980.00
Standby Revenue 160.00
�- Interest Income 12,996.81
Miscellaneous Billings Revenue 11 ,725. 11
Miscellaneous Revenue 416.08 $ 181 ,998.72
Approved Billings $ 4,017. 70
Bank of America - Federal tax deposit 1 ,937.88
- Truck loan payment 474.02
George Cattan - Pension plan payment 258.75
Directors - Board meeting attendance 350.00
I.B.E.W. - Union dues 160.00
Judy Lemke - Secretarial services 252. 50
Local Government Agency Investment Fund - Transfer of
general funds 102,000J00
A. Milton Seymour - Travel expense money to REA conference 750.00
Tahoe National Bank - Computer loan payment 356.44
T.D.P.U.D. - Consumer Deposit Account - Transfer of monies to
cover interest earned on consumer deposits 1/78 to 3/78 24.04 $(110,581 .33)
PAYROLL
4/15/78 OT DT Standby Gross Net
Barry 572.00 450.69
Chapman 569.60 424.51
Connell 46.50 666. 50 485.61
Craig 500.00 378.38
r^, Grow 44.73 839.93 617.86
Jones 433.60 336.75
Lopez 738.40 528.08
Pomponio 454.40 348.75
Reynolds 37.68 99.40 876.06 649.40
Rose 559.20 381 .78
Rully 716.32 500.03
Seymour 1250.00 848.18
Silva 7.46 139.16 986.08 703.60
Slattery 750.00 560.62
Straub 92.30 830.70 583.40
Tamietti 716.32 581 .23
Waltrip 515.20 401 .09
Wiser 454.40 331 .80
98.69 176.84 191 .70 12428.71 911 . 66
Temporary and Part time Employees:
Samuel 79.50 72.53
Shapiro 327.20 274.33
_ 406.70 346.86
98.69 176.84 191 .70 12835.41 9458.62 $( 9 ,458.62)
Bank Balance - April 28, 1978 $ 61 ,958.77
Bills for Board Approval (See attached) $(160,388.77)
Transfer from LAIF to cover accounts payable - transfer made, 5/2/78 $ 99,000.00
Balance of account after LAIF transfer $ 570.00
General Fund balance in LAIF after transfer is $180,640.22
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May 1 , 1978
TRUCKEE DONNER PUR] Tr JTILITY DISTRICT
BALANCL -.I,cT
UNAUDITED
December 31, 1977
ASSETS MARGINS AND LIABILITIES
Facilities, Buildings, Land: Margins:
Plant in Service Operating margins - Cumulative
Electric plant 2,175,495 since 1927 1,045,266
Water plant 874,628 Other equities - Profit on sale
General plant 348,523 of non-utility property 600,108
Less accumulated depreciation (1 ,771,552) Year to date margins 248,589
Net Plant in Service 1 ,627,094 Total Margins 1 ,893,963
Construction work in progress 42,068
Acquired plant 4,065 Long-Term Debt:
REA bonds payable 367,574
Net Utility Plant 1 ,673,227
Note payable to Sierra Pacific
Power Company 74,055
Real Property - PUD House 23,833 Sewer assessments payable 15,797
Other - Computer loan, truck loan 26,279
Total Long-Term Debt 483,705
Restricted Funds 369,766
Current Liabilities:
Current Assets: Accounts payable 361 ,991
Cash 648,403 Consumer deposits payable 28,612
CD Notes receivable - Van Wetter 1 ,500 Accrued liabilities - Payroll taxes,
Accounts receivable - Electric interest on notes, deferred income,
and water usage billings 154,030 refund payable 186,818
Accounts receivable - 'Standby 60,027 Total Current Liabilities 577,421
Accounts receivable, Other - Line
extensions, connection fees, misc. 64,994
Materials and supplies 191 ,002 Customer Advances For Specific Improve-
Other current assets - Insurance ments to System (Restricted Funds) 243,281
prepmt. , interest receivable, future
line extension costs 11 ,588
Total Current Assets 1 ,131 ,544
TOTAL ASSETS 3,198,370 TOTAL MARGINS AND LIABILITIES 3,198,370
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEM V- EVENUES AND EXPENSES 1
For the month of and he months ended December, 1977 1
ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL
Current Month Year to Date Current Month Year to Date Current Month Year to Date
1976 1977 1977 1976 1977 1977 1977 1976 1977
Net Revenues 189,779 192,775 2,070,030 20,268 29,976 246,622 222,751 2,l35,478 2,316,652
Purchased Power 134,006 132,520 1,381,927 - - - 132,520 1 ,372,122 1 ,381,928
Operating Expenses 2,171 8,199 63,503 7,563 6,287 86,972 14,486 124,762 150,475
Maintenance Expenses 4,602 8,752 51,548 4,063 ( 3,646) 28,496 ; 5,106 63,477 80,044
Customer Accounts Expenses -
Meter reading, billing, customer
services 12,296 10,819 88,569 2,517 4,250 22,966 15,069 103,532 111 ,534
3 General and Administrative Expenses 7,690 6,180 86,679 3,296 2,648 37,825 8,828 97,060 124,504
Outside Services 5,141 ( 1 ,192) 53,507 4,475 18,334 43,589 17,142 121,682 97,095
110 Depreciation 6,931 7,031 83,396 2,576 2,597 31 ,025 9,628 112,379 114,421
V
co Interest Expense on Loans 1,345 1 ,624 13,907 ( 39) ( 1 ,044) 1 ,134 580 23,874 15,041
Unallocated Overhead ( 3,712) 7,946 - - - - 7,946 - -
Total Operating Expenses 170,470 181 ,879 1 ,823,036 24,451 29,426 252,007 211,305 2,018,888 2,075,042
Total Operating Margins 19,309 10,896 246,994 ( 4,183) 550 ( 5,385) 11 ,446 116,590 241 ,610
Other Income and Expenses - - - - - - ( 2,272) 15,436 6,979
Net Margins - - - - - - 9,174 132,026 248,589
() Indicates loss in margins (�
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COPIES TO:
WILLIAM Ee N_ ORK, Inc. a.-Board
954 E. ;reStre • prs, evd 8943I CONSULTING SE1� Ej� rtD,[ZOLOGY A
`=' tn9r Phone 702]358-7949
�District nsel ��
jCc�u
April 19 , 1 Supt. / Foreman
7 -038 �
Z' ------
Mr, Milton Sey„,our, Manager
Truckee-Donner Public Utility District
P. 0. box 30
Truckee California 95734
Dear hr. Sey: our :
This is a follow-on to iy verbal presentation on Monday ,
April 17 to the board of Directors . As noted at that time.
zy review of the Hydro-Search, Inc . report on Sanders No . 1
Well was limited somewhat by the and use of the testing
aata as presented in the report itself . I did not consult
the test pumpinS raw data sheets or other background infor-
iation on the drilling, construction . and developient of the
well. As a recult my review took the form, of posing a
numuer of questions regarding the testing results , and
hydrogeologic conditions in the vicinity of the well. Some
of these questions were answered by Dr. Sharp at the time.
Several others reiain to ue answered . and include the
followin':
1 . festin results in the Sanders No . 1 Well suggest that
recharging oourdary conditions were encountered . Do
these boundary conditions exist? What are they (con-
tact with surface water body . expanding aquifer, inereas-
IN ing perieability etc . )? Are the recharging boundaries
located toHard the N-NE. or the S-SW, or possibly in
both directions?
April 19 , 13;78 -2- 78-038
2 . If recharging boundary effects exist to the N-NE, would
this not suggest that a good target area for future
exploratory drilling ue located east of Highway 8
and ,just south of Pannonia Road? Would this location
have a better chance of success than the proposed
Sanders No. 2 site?
3. How much of the 300 gpIa pumped fro:c the Sanders No. 1
Well was derived from the Lousetotrn Formation (to a
depth of 470 feet ) . and how much from the underlying
Truckee Formation? If :Lost water came fro:r. the
Lousetown ( because the Truckee is a poor aquifer at
this location ) , does this not confirtr, that recharging
boundary effects ;:rust be due to conditions to the N-NE?
If the Lousetown provided only a portion of the water,
then, are not the Trans,rLlssivity values derived for
the Shane Well too high?
4 . Was the 120-hour test representative of average conditions?
How Luch was the test influenced by previous develop:ren-
tal pumping? How ,ouch by snow-rr.elt recharging conditions?
If either effect influenced the test , is the 300 gpm
rating of the Sanders No . 1 Well valid?
5 . Prior to completion of Sanders No . 1 Well , the proposed
Sanders No. 3 Well (Trout Creek ) site was considered to
ce a good target site for drilling.. Does the Sanders
No . 1 experience alter this view? If not , what support-
ing evidence (geologic and geophysical ) indicates this
to be a good target site?
6. What evidence supports the Lelief that the proposed
Sanders No. 2 location will be a good target site for
drilling.?
7. Assu.i.inw drilling , completion , and operation of Sanders
Nos . 2 & 3 Wells , what effect can be expected on nearby
Trout Creek? What will be the cumulative drawdown
effect of all three operating Sanders Wells on the
Shane Well and other proposed domestic wells located near
the Shane Well?
Dr. Sharp indicated at the meeting that Hydro-Search' s files
were available for exa:;ination. Hopefully, review of these
' files will allow u,e to derive independant answers to the
questions listed above.
a
a
v
Z
WILLIAM E. NORK, Inc.
' April 19 , 1978 -3- 78-038
At sore near-future Board meeting, the answers I derive can
be compared and discussed along with Dr. Sharps. This will
provide the Board with a _i;uch .,.ore detailed evaluation of
Sanders No . 1 ^dell and greater perspective with regard to
future well drilling, particularily at the proposed Sanders
Nos . 2 & 3 sites.
I will appreciate it if yo.0 would respond to this letter j
and let me know if this is the information you seek. You ,
the Board, and Dan Cook rr:ay have additional questions you
would like answered. If so , please let :rie know what they
are .
If you would , please send a copy of your responce to Dr.
Sharp. When I hear fro.:, you , I will contact Dr. Sharp and
arrange to review his files.
a,
r
Very truly yours ,
WILLIAM E. NORK, INC .
William E. Nork
cc : Dan Cook
John V. A. Sharp
r
a
a
a
z
WILLIAM E. NOR-K., Inc.
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
April 24, 1978
Pat Sutton, Director
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 1123
Truckee, California 95734
Dear Pat :
I am in receipt of your letter dated April 17, 1978, regarding
my memo of March 22nd concerning the duties and responsibilities of a
Director. I picked up your letter from my file Friday afternoon, and
was not aware that it had been in the file for several days.
My first reaction was one of anger and frustration. I ques-
tion how anyone could so grossly misinterpret what I said and then send
copies to anyone and everyone. My next reaction was to sit down and re-
fute your letter step by step and point by point. However, after some
thought , I concluded that my anger and frustration would pass with time
and refutation of the points in your letter would be useless. Such ac-
tions would only percipitate a "memo war" between the two of us. I
consider the potential of a continuous exchange of letters to be a waste
of my valuable time. I am employed as a full-time school teacher and my
duties must be first to that job and second to the Public Utility Dis-
trict. Any local governmental official in this community, as well as
most other communities in our nation, is nothing but a part-time official .
Such officials must support themselves in other endeavors than acting as
directors of a Board at a salary of $100 per month.
During the past 15 months , this Board has done a great deal for
the District. I am extremely proud to have been a part of the work we
have accomplished. The list, by all means not exhaustive, is as follows:
1 . This Board has developed and adopted, with the assistance
of the manager, a comprehensive cash flow budget. This budget
is the first meaningful budget this District has had.
2. For the first time, a set of Bylaws for Board procedures
has been developed and adopted.
3. This Board has reduced and made equitable the electric
rates for consumers of this District.
-1-
Pat Sutton, Director
April 24, 1978
Page 2
This Board has chosen to issue a refund that resulted
} from the Sierra Pacific rate case rather than hold the
money for future work.
4. This Board has adopted an equitable water rate
schedule, one which I totally support.
5. For the first time in my recollection, the Water
Department is now in the position to operate in the
"black" instead of relying upon the Electric Depart-
ment for support.
6. The development of managerial guidelines is well
under way, an issue of extreme concern for me as well
as other members of the Board.
7. The Deerfield line will soon be replaced. This is
a major project we have been working on for the past
year and it illustrates the determination of this Board
to work in the best interest of the District.
8. The management of the District is now moving in a
positive and effective direction; this Board is respon-
sible for the maintenance of that direction.
9. Over the past several months, this Board has heard
and decided several customer problems and complaints in
a very fair and just manner.
10. This Board has developed a committee system design-
ed to place proper emphasis on certain areas, such as
electricity and water development, so that the manager
may have adequate Board input throughout the develop-
ment process of any proposal . This committee system
also helps relieve the Board of spending valuable time
during Board meetings.
11 . The adoption of water rules and regulations has
helped to standardize operational procedures of the
Water Department.
This is the first time in many years that the P.U.D. Board has
become responsive to the people and is acting on their behalf and in their
best interests.
-2-
Pat Sutton, Director
April 24, 1978
Page 3
I will not allow myself to step into a situation of confronta-
tion with anyone over matters I consider to be trivial , trite, unimportant,
and beyond the scope and responsibility of what a five-man elected Board
should do. Therefore, you may write all the memos, letters, etc. , you
want, and if properly noticed, they will be attached to the minutes of any
meeting you wish. To argue over procedural matters seems to get nowhere.
I am not going to waste my time on such things again. Instead, I will
devote my time as President of the Board, or as a director - as the case
may be - to the more far-reaching dynamic and progressive issues facing
this Board - issues as I have outlined above.
Sincerely,
James A. Maass
President of the Board
JAM/smc
cc: Board of Directors
A. Milton Seymour
Steven E. Grumer, Esq.
Dan J. Cook
-3-
r
April 24, 1978
To: Susan Craig
From: Jim Maass
,Re : Minute Corrections for the following dates.
Minutes of February 2 , 1978
I have no corrections.
Minutes of February 24, 1978
I have no corrections.
Minutes of March 29, 1978
Under the item labeled "Special Business" Please include a reference
that the reason the hearing was to be continued even before it started
was the problem with the newspaper in placing and setting up the ad
the previous oition and that it was the the public beforeapassingsoneanot rateoincrease.
be
accused
ofiRpcused of 1�'rpr perl y noticing
N
Minutes of April 17 , 1978
Under the item labeled Report by Bill Nork.
Please include
a listing of the questions that Mr. Nork raised during his duscussion.
se
A entetormakevthatn April letter aOth partiofstheorecordsonons theand it meetings y lettreceied of
int
May 1 , 1978.
Under the item labeled "Sutton's letter dated 4/17/78. . . . "
First of all I feel that most of this "discussion summary" should be
struck from the minutes because it goes beyond the scope of what the
board has directed minutes to include. In the meeting of April 3,
it was the Board's d1cision and directive that the minutes not be
chronicles but that they be constructed to include discussions of
Items addressed to the points that are pertinent to decisions that are
made. I feel that an individual director has the right to request that
kes be included in the record to clarify I
statements he or she ma feel
particular stand that director may take on a particular issue.
that to ask that complete discussions
cdisussioss of be iniclesd ; is putting the construction
of the minutes back Into
However, since such a request to strike most of this section
will undoubtly create an uproar at the next meeting; and since my
position is ret at quest thatlthell costs we section be clarifiedust avoid
assuch
to whaoutbreaks ,
r I said.
I will only q
In the shouting that occurred at the last meeting most of the
discussion was probably lost and certainly my illustration was buried
in the "discussion" .
In the minutes please correct to read. . . " 3rd line from bottom--
In the how peopple pan operate usingthe Sutton Standard for
for information lacin such re ues s on the agenda
f57--ffoaraconsideration. Maass said that had her letter of the 15th
page 2
never arrived, etc etc. . . . . .
Next page. second line. President stated that he was not
retaliating but was using Mrs. Suttons re uest to illustrate roblems
w e
"buttr on an a " ,by bringing this matter to the attention. •
While it is proper for public input, I believe that the Duffy
remark is not necessary to be included but it can remain. I have
no objection.
Under district counsel's report--other. Regarding the statement
about placing "miscellaneous
thato
input," items please clarify this iwas lnot t only" and directionerial by either me
or the manager or the board and that it was a suggestion only.
cc.
Pat
Roberta
Karl
Milt
Steve
Dan
/t
May 1 , 19?8
Mr. James Maass
Board President
Truckee Donner Public
Utility District
Truckee , Ca 95?34
Dear Jiml
I received your letter to me dated April 24 on April 28 (postmarked
Sacramento April 27) . Frankly, Jim, I do not know whether to inter-
pretit as conciliatory or not. Perhaps it doesn' t matter anyway.
I think, Jim, that those of you who have been expressing feelings of
such great anger at me and such indignation and frustration over some
of my actions should recoa_nize that you do not have exclusive rights
to those emotions .
You should realize that I believe that at numerous times during the
past three or four months I have been misquoted, mistrusted, misused,
misinterpreted , misjudged , and maligned beyond all limits . I believe
that I have been the object of threats , lack of consideration and
respect, unwarranted accusations , unfounded assumptions , insults ,
contempt, suspicion, intentional retaliation, dissections behind my
back, pre-arranged power plays , and attempts to control what I say
and do.
!^ Of course , I do not expect you to agree with these assessmentst I
only ask you to realize that this is the way it feels to me , and that
I still believe that I deserved, and should have been able to expect,
better from all of you.
What has happened is not just one or two isolated incidents , but a
whole series of them. What has happened was not inflicted by some
strangers , but by people I ' ve known, and worked with, and trusted to
some degree . Overtures conveying that "it wasn' t personal" ring a lit-
tle hollow when what is involved is very personal because it has to
do with my personhood and my very essence as a human being.
The only way I know to deal with problems of this nature is out in
the open, where people have to take responsibility for what they say
and do, even though that approach always compounds the resentment and
anger that others feel.
All I want to establish is my right to common courtesy, equal consider-
ation, and some semblance of fairness . I believe that any Director,
no matter how intensely disliked, distrusted and resented, is entitled
to those things , officially and unofficially, frofi the other elected
Directors and the "staff" which works with the Board.
Very truly yours ,
copies provided to:
other Directors PAT SUTTON
M . Seymour TDPUD Director
S . Grumer
D. Cook
f
May 1 , 1978