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HomeMy WebLinkAbout1978-05-15 Min - Board 3/ REGULAR MEETING MAY 15, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order in the District office by the President at 7:09 p.m. ROLL CALL: Directors Huber, Kuttel , Sutton and Maass were present. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present CONSULTANTS PRESENT: District Counsel Grumer and Lew Hiatt, a representative of Cook Associates , were present OTHERS PRESENT: Don Strand, John F. Mann, Jr. , L. Martin Duffy, Cathy Quinn, erne—McLeod, Becky Simning, John Peterson, John Sharp and Bill Nork were present. APPROVAL OF MINUTES OF MAY 1 , 1978 and MAY 8, 1978 After a brief discussion concerning minute preparation and submittal of corrections , Director Sutton moved that the minutes of May 1 and May 8 be tabled until the next Regular Meeting. Director Huber, noting that the May 8 meeting was a very brief one, moved that the minutes of May 8 be adopted. These motions died for lack of a second. Director Sutton noted that she would like to submit corrections to the May 1 minutes. Director Huber moved that the minutes of May 1 be tabled until the next Regular Meeting and the minutes of May 8 be approved. Director Sutton seconded the motion. Further discussion .was held by the Directors concerning timely minute preparation, finalization and corrections thereto. ROLL CALL: Huber, no; Kuttel, no; Sutton, abstention; Maass , no. MOTION FAILED. Director Kuttel moved that that the minutes of May 1 and May 8 be approved with corrections , if any. (There were no corrections submitted. ) Director Huber seconded the motion. ROLL -CALL : Huber, aye; Kuttel , aye; Sutton, no; Maass , aye. SO MOVED. Director Sutton clarified her no vote for the record stating that she wished to submit corrections to the draft to have considered by the Board before approval . BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND After a brief discussion regarding the Cook Associates' billing, it was determined that Mr. Seymour would locate a copy of the corrected bill for Board review before approval . Hence, the item was tabled until later in the meeting by consensus. COMMITTEE REPORTS Director Huber reported that the Electric Committee met last Wednesday. TheuBoard discussed the $33,000 available from R.E.A. due the previous loan commitments , eligibility requirements, and possible use of the funds. Director Sutton moved that the Manager be directed to confer with R.E.A. representatives regarding initiating the procedures for the District to obtain the $33,000 that remains in the approved loan commitment. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED 5/15/78 MANAGER'S REPORT General status of District a) Outages - Mr. Seymour reported that there have been no significant electric outages in the last two weeks. However, there has been a water outage in the upper reaches of Tahoe-Donner. This outage --, was caused by failure of a pressure transducer at the Glacier Way tank, causing that tank to go dry. Some time was necessary to correct the problem because Glacier Way, Ski Run, Ski Lodge and Donner View tanks are still snow bound and require a snowmobile for access. Mr. Seymour further reported that additional trouble with Tahoe-Donner has been experienced this past week. The cause of the problem is unknown, but apparently, the telemetry equipment at the Stockholm tank does not tell the pumps to shut down when the tank is full , causing the tank to overflow and the pumps downstream to run almost constantly. Bill Avery has been employed to investigage the matter. Recommendations and report re proposals received from financial consultants and availability of consultants for interviews The Manager noted that general proposals have now been received from the three financial consultants queried by the District. He recommended that a Special Meeting be held towards the and of this month to have these consultants interviewed by the Board of Directors towards the goal of eventually selecting one of them to assist the District. At the suggestion of Director Sutton, Mr. Seymour agreed to telephone Ed Ness respecting his recommendations for a small financial consulting firm. It was decided that the interviewing of these consultants would be tentatively scheduled for a Special Meeting to be +, held May 24. j Non-paying water customers Mr. Seymour noted that the investigation regarding non-paying water customers continues with little more to report since the last meeting. Numerous water leaks in the District system have kept water crews from on-site check out of suspected non-paying customers. i Report re follow-up with Sierra Pacific respecting joint venture in hydro plants The Manager reported that he had talked with the President of Sierra Pacific Power Company regarding their feelings about Stampede, Boca and Prosser Dams. They recognize the potential of these dams to supply electricity; however, Gremban's position is that the Department of the Interior's management of the reservoir levels is such that power would not be available during a part of each year. At the present time some water is being released for an experiment being conducted by the Department of Fish and Game. When this experiment is concluded, however, water will be withheld for most of the summer. Mr. Gremban said that Sierra Pacific Power Company, in view of the Truckee-Donner Public Utility IG District's interest in the joint venture, would take another look at the possibility of developing tdh�ae sites with the idea that .even though the power available is not firm, it would be useful supplement to their -- firm sources. He has promised to advise what their Punning Department feels about the possibility of a joint venture. i i 'I i i 5/15/7$ 33 FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT Status report re progress on fulfilling conditions of loan/grant Status report on preparation of budget for FmHA Mr. Seymour noted that the budget has been submitted to FmHA. A meeting was held last Friday between the Manager, Engineer, Superintendent, and Bookkeeper for the purpose of determining tasks yet to be completed in complaince with the Farmers Home Administration regulations. Action yet to be taken to meet the FmHA requirements was discussed briefly by the Manager and the Board. President Maass noted that on the next agenda a resolution amending previous Ordinance 77-05 should appear. (Authorizing the borrowing of an increased amount from FmHA. ) It was suggested by the Manager that this be an emergency ordieaoce in order to eliminate the 30-day waiting period. It was decided that this item be listed on the agenda of the May 24 Special Meeting; depending on the availability of the financial consultants for interviewing, the time of the meeting will be decided upon at a later date. Mr. Seymour noted that a meeting had been set for Wednesday, May 17 in Auburn with the contractors , Cook Associates , the District and Farmer' s Home Administration representatives ; he will be in attendance. He further advised that another meeting with FmHA should be scheduled for the purpose of reviewing all the documentation on the loan; this meeting should be held in Woodland. Inspection services provided by FmHA were briefly discussed; Director Sutton requested that the District be copied by FmHA respecting insepction. Authorization to execute Jetco contracts Director Huber moved and Director Kuttel seconded, that the Jetco contracts be executed. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. REPORT BY BILL NORK CONCERNING SANDERS WELL NO. 1 Don Strand of Dart Resorts requested that this item be delayed until the arrival of Dert representatives. REPORT RESPECTING TAHOE FOREST HOSPITAL DISTRICT BILLING The Executive Secretary reported that Tahoe Forest Hospital had called the District and requested that the adjusted billing be forwarded to them for payment. REPORT FROM DIRECTOR SUTTON REGARDING STATUS OF 1977 MINUTES At Director Sutton's request and concurrence of the other Directors, this item will be discussed during the Executive Session. DISCUSSION REGARDING ATTACHMENTS TO MINUTES REQUESTED. BY DIRECTOR SUTTON DURING SPECIAL MEETING OF MARCH 9, 1978 The Directors agreed that this item should be taken up in Executive Session. 5/15/78 STATUS REPORT ON STANDBY CHARGE COLLECTIONS FOR 1977-1978 Mr. Seymour summarized the action taken thus far regarding Standby Charge collections for the fiscal year 1977-78. He noted that a letter is presently being prepared to individuals who have complaints or objections to these_charges. The Board briefly discussed collection through the County by way of the tax bill . President Maass requested that rin one in order that the Board may be kept informed. the item be a recur Y 9 UPDATE ON QUINTANA MATTER No report was made respecting the Quintana matter as Mr. Hiatt, appearing on Mr. Cook' s behalf, had received no briefing on the subject. REPORT BY BILL NORK CONCERNING SANDERS WELL NO. 1 Mr. Nork, after having the opportunity to examine records provided by Dr. Sharp, made an evaluation of the Sanders Well and the conditions surrounding the well . Testing results in the Sanders No. 1 Well and recharging boundaries were discussed at length; comparisons to other wells were made. In conclusion, Mr. Nork stated that he could see no reason to prevent the drilling of exploratory holes at the Sanders Well Number 2 and Number 3 sites. Cumulative effects of the pumping of all wells were deliberated. i STANDBY CHARGES - 1978 - 1979 President Maass noted that a resolution reaffirming the standby charges should be placed on a future agenda. Director Sutton moved and Director Huber seconded, that the Board direct the District Counsel to prepare a resolution and place that resolution on the June 5 agenda using the same charges th at had been previously levied. ROLL CALL: --� Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Director Sutton requested that Mr. Grumer contact Assemblyman Chappie concerning future Standby Charge collections by the County. DISCUSSION AND POSSIBLE DIRECTION REGARDING THE TDPUD 1 .9 ACRES OF POTENTIAL COMMERICAL LAND Mr. Bonnett's appraisal of the 1 .9 acres of potential commercial land was discussed by the Board. Also discussed were the cost of living increase and the possibility of leasing or selling the property. It was decided that this item would appear again on the June 19 agenda; an advertisement requesting public input on the matter is to be published prior to such meeting. Public input on this matter is to be schedule for 8:00 P.M. AUTHORIZATION TO CALL FOR BIDS ON PAVING, FENCING, CAPACITORS, TRUCKS, POLES AND TRANSFORMERS After a brief discussion, Director Sutton moved that the Manager be authorized to prepare the specs and call for bids for poles to be considered by the Board at the Special Meeting on May 24. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the Board authorize Cook Associates to provide the specifications on the paving and repairs to the parking lot, and fencing; the call for bids to be presented for Board consideration at the June 5 meeting. The motion was seconded by Director Huber. Director Kuttel voiced an objection to including the authorization for Cook Associates to provide the specifications since they have already been requested to do so. ROLL CALL: Huber, aye; Kuttel , no; Sutton, aye; Maass , aye. SO MOVED. I, 5/15/78 Director Sutton moved that the Manager prepare the specifications and a call for bids to be considered by the Board at their June 5 meeting on capacitors and transformers. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. After an explanation by Mr. Seymour as to what type of trucks he recommended for use by the District and a brief discussion on vehicle maintenance , Director Kuttel moved that the Board authorize the Manager to draw up the specifications and call for bids on three small , light utility vehicles for presentation to the Board at the June 5, meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. MISCELLANEOUS INQUIRIES Lease or sale of District lands Mr. Seymour reported that as yet the Truckee-Donner Recreation and Park District has not responded as -to waiving interest in District lands possibly available for lease or sale. Rasmussen - Russell Subdivision The letter from Rasmussen-Russell re the proposed subdivision on Highway 89, a District will serve commitment, and subdivider's responsibility for meeting District requirements were discussed. It was decided that the Rasmussen-Russell request would be placed upon the June 5 agenda for consideration. Serving future subdivisions (Mr. Seymour's memo of May 12, 1978) This discussion of this item and possible direction is to be placed on the June 5 agenda preceding the Rasmussen-Russell request. Request of Lou Garbot Due to a request from Lou Garbot, property owner in Ponderosa Palisades , for access across the District parcel , Director Huber moved that the Board direct the Manager to research the files to determine if there is such an existing easement and report back to the Board with his recommendation. Director Kuttel seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. Fire Hydrants The metering of water from fire hydrants , and permits from the Fire District were briefly discussed; Director Sutton requested that this item be put on the agenda for discussion at the next regular meeting. DISTRICT ENGINEER' S REPORT Progress report on annexation in Placer County - CSA 19 and other properties Mr. Hiatt, appearing in place of Mr. Cook, reported that Nevada County Local Agency Formation Committee has taken no action to relinquish jurisdiction to Placer County in the instance of the annexation. Mr. Seymour advised of the steps necessary before such a relinquishment is possible. At the present time, Mr. Cook is locating the subject properties on a map from the computer printout provided by Placer County. Report on Prosser Well The plugging of Prosser Well was discussed for a short period by the Directors. President Maass requested that a progress report on the abandonment of Prosser Well appear on the agenda for the next regular meeting. 5/15/78 Status report on leased parcel on Highway 267 (Juliot-Curtis) Mr. Hiatt advised thatthe Planning Commission's rezoning request is awaiting Board direction. Procedures to be followed were discussed briefly. Mr. Seymour suggested a step-by-step list to implement finalization of the matter; this item to be listed on the agenda for the next regular meeting in a fashion allowing for any necessary--, action. Report regarding correspondence to Underground Construction Mr. Hiatt advised that there had been no response to Cook Associates' correspondence dated May 1 , 1978 from Underground Construction. DISTRICT COUNSEL'S REPORT District Counsel Grumer had nothing to report at this time. PLANNING DEPARTMENT NOTICES The following were briefly discussed by the Directors : More & Conklin - SP78-28 Wm. T. Marsh - SP78-29 Bentley & Brand - Zone amendment hearing Carold A. Donnelly - Use permit application - hearing CJC Contractors , Inc. - 4-plex, Tahoe-Donner Mr. Seymour noted he could foresee no problems, and indicated a will serve commitment had already been made to Moore & Conklin. Martis Valley Estates No. 4 was discussed, although not listed on the agenda. Director Sutton moved that the Board refer the inquiry from the Planning Department about the tentative map and enviornmental assessment on Martis Valley Estates No. 4, which involves 38 lots on 18.1 acres, to the District Engineer for review and recommendation. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton moved that the Board refer the William T. Marsh Site Plan at the corner of Highway 89 and Deerfield Drive to the District Engineer for review and recommendation regarding the water requirements. The motion was seconded by Director Huber. ALL DIRECTORS AYE BY VOICE VOTE. SO MOVED. CORRESPONDENCE President Maass' indicated that the reply to Mr. Seymour from the Bureau of Peclarzticn regarding hydro plants was listed on the agenda primarily for the purpose of keeping the Board informed as to the progress being made. Director Sutton requested that the letter become an attachment to the minutes. EXECUTIVE SESSION The President adjourned the meeting to Executive Session at 10:18 p.m. in order to discuss personnel and legal matters. PUBLIC SESSION New Position - Office Manager Director Sutton moved. tha t the Board direct the Manager to prepare a recommendation for the position of Office Manager, to include a job description and salary range, for presentation to the Board at the Juen 5 meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. 5/15/78 BILLS FOR BOARD APPROVAL After review of the coreected Cook Associates billing, Director Sutton moved that the bills presented for Board approval be approved. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO"MOVED. poll STICE & WELLS INSURANCE BILLING Director Huber moved and Director Kuttel seconded that the billing from Stice and Wells for the period of March 11 , 1978 through March 11 , 1979 in the amount of $19,031 be paid. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Director Sutton requested a copy of the Stice & Wells statement. She noted that the increase in insurance payments was approximately $4,000 over last year even though some coverages were reduced. ADJOURNMENT There being no further business before the Board, Director Sutton moved to adjourn the meeting. Director Huber seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. The President adjourned the meeting at 11 :33 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY: C' Jifts A. Maass , President Approved: June 5, 1978 Signed:. �P usan M. Craig Executive Secreatary 5/15/78 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - May 10, 1978 Bank Balance - April 28, 1978 $ 61 ,958.77 Truckee Electric and Water Revenue 70,145.89 Donner Lake Electric Revenue 13,130.63 Electric Connection Fees 6,650.00 Water Connection Fees 4,200.00 Standby Revenue 185.00 LAIF Transfer to General Fund, 5-2-78 99,000.00 Miscellaneous Billings Revenue 1 ,960.69 Miscellaneous Revenue 11001 . 10 $ 258,232.08 Approved Billings $ 160,388.77 Bank of America - Federal tax deposit 1 ,918.71 Judith Lemke - Secretarial services 280.00 State of California - Dept. of Benefit Payments - Disability and State income tax withheld 1 ,002. 27 Truckee Donner Public Utility District - Truckee refunds, closed accounts 12,194.52 Donner Lake refunds , closed accounts 4,400.70 U.S. Postmaster - Postage permit no. 1 400.00 U.S. Post Office - Postage meter 200.00 $ 180,784.97 PAYROLL 4-30-78 OT DT Standby Gross Net Barry 572.00 446.90 Chapman 569.60 420.84 Connell 620.00 453.58 Craig 500.00 361 .89 Grow 795.20 590.85 Jones 138.21 124.66 696.47 473.06 Lopez 34.61 27.69 92.30 895.84 620.37 �-- Pomponio 459.92 346.51 Reynolds 753.60 573.73 Rose 559.20 378.04 Rully 716.32 483.27 Seymour 1250.00 848.18 Silva 29.82 49.70 874.72 640.03 Slattery 750.00 541 .79 Straub 27.69 92.30 858. 39 599.21 Tamietti 586.08 474.72 Waltrip 515. 20 384.31 Wiser 408.96 324.50 230.33 152.35 234.30 12381 .50 8961 . 78 Temporary and Part time Employees: Samuel 83.48 75.60 Shapiro 327. 20 274.33 410.68 349.93 230.33 152.35 234.30 12792. 18 9311 .71 $( 9,311 .71 ) Bank Balance - May 10, 1978 $ 68,135.40 Bills for Board Approval : Cook Associates - Colsulting Services $ 2074.45 Phil Willard Enterprises - Janitorial Services 182.50 $( 2,256.95) Balance of account after payment of above $ 65,878.45 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 ��.a AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: � n 2. z �;c e,Kl �.uvlc As so P. 4. L�lJN 5. UAW `l tititi 6. 7. uv,rn J- h e r a n 8. 9. 10. �C 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. P.O. BOX 28 • COMMERCIAL ROW AT SPRING STREET rou ' TRUCKEE, CALIFORNIA 95734 (916) 587-2011 or (916) 587-3930 "SERVING THE SIERRAS" Board Members and Manager Truckee Donner P.U.D. P.O. Box 309 Truckee, CA 95734 N 2 08477 E iLLING DATH POLICY NO. T COMPANY EFFECTIVE DATH E%FIR ATION DATE 4-25- II P`lA 11 1+9 0 Royal-Globe j 3-11-7$ ' 3-11-79 COVERAGE AN13 AMOUNT -- PREMIUM Package Policy Annual Premium $19,031.00 3-11-78 to 3-11-79 i SPECIAL MEETING MAY 15, 1978 r-- r The Special Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by the President in the District office at 4:11 p.m. ROLL CALL: Directors Huber, Sutton and Maass were present. Director Kuttel was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present. CONSULTANTS PRESENT: None OTHERS. PRESENT: None Because Mark Pfotenhauer, Mr. Grumer's associate, was unable to attend the meeting to answer questions posed by the Directors during Executive Session, and since Mr. Grumer will be present at the Regular Meeting scheduled for 7:00 p.m. , the President cancelled the meeting. He noted that personnel and legal matters would be discussed during Executive Session at the Regular Meeting. ADJOURNMENT Director Huber moved and Director Sutton seconded, that the meeting be adjourned. The motion was unanimously carried. SO MOVED. President Maass adjourned the meeting at 4:12 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT i By: Jae s A. Maass , President Approved: June 5, 1978 Signed: i Susan M. Craig Executive Secretary 5/15/78