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Home My WebLink About1978-06-05 Min - Board f REGULAR MEETING JUNE 5, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by the President in the District Office at 7:03 P.M. ROLL CALL: Directors Huber, Kuttel , and Maass were present. Director Sutton �.., arrived during roll call at 7:04 P.M. CONSULTANTS PRESENT: District Counsel Grumer and District Engineer Cook were present. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present. OTHERS PRESENT: L. Martin Duffy, Ray Katzenbach, Mike Bainbridge, Winston Zirjacks, John Sharp, Don Strand, Sally Hudson, Anne Brake, M. Brake, Hansi Peter Standteiner and Devin J. Dwyer were present. APPROVAL OF MINUTES OF THE REGULAR MEETING OF FEBRUARY 21 , 1978, SPECIAL MEETING OF MAY 15, 1978, REGULAR MEETING OF MAY 15, 1978, AND SPECIAL MEETING OF MAY 25, 1978 Director Sutton, not having had a chance to submit corrections, moved that the minutes of February 21 , 1978, be tabled until the next meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the minutes of the Special Meeting of May 15, 1978, be approved as written. Director Huber seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton, wishing to submit corrections which have not yet been .—. prepared in full , moved that the minutes of the Regular Meeting of May 15, 1978, be tabled. THE MOTION DIED FOR LACK OF A SECOND. Director Huber moved that the minutes be approved. Director Kuttel seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. (Before the roll call vote was taken, Director Sutton requested that the Board not approve these minutes since she did have corrections.) Director Huber moved that the minutes of the Special Meeting of May 25, 1978, be approved as written. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Questions concerning Avery Engineering, Cook Associates, Steve Grumer, North Shore Travel Agency and O.B. ' s Board billings were answered to the sat- isfaction of the Board by Mr. Seymour. Director Sutton asked for an agenda item at the next meeting on "Amount of Overtime Meals.'' Director Kuttel moved that the bills be paid, Cook Associates billing to be corrected by deducting the amount of $1 ,276.90. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF JANUARY BUDGET REPORT This item was not discussed as it has not yet been received by the Board. REVIEW OF 1976-1977 INCOME STATEMENT FOR THE WATER DEPARTMENT Mr. Seymour noted that Standby Revenue on the 1976-1977 Statement for the Water Department had been listed incorrectly; however, the totals listed are correct. Mr. Seymour has prepared an amended statement which has not yet been distributed to the Board. The item was set over to the next meeting. COMMITTEE REPORTS No Committees having met, there were no reports to be given. 6/5/78 pg. 1 .1110 MANAGER'S REPORT General Status of District Outages - Mr. Seymour reported that there were no significant outages since the last meeting of the Board of Directors. Water Consumption - The Manager noted the following consumption for the month of May: Northside Well 19, 198,000 Prosser Heights Well 2,251 ,000 Donner Creek Well 7,491 ,600 Tonini Springs 4,577,300 Total Production 33,517,900 Soma Sierra to TD (Tahoe Donner use) 5,778,200 Town use 27,739,700 Vandalism - Mr. Seymour reported that approximately $2,000 in damages to the Tahoe-Donner substation was caused by vandals sometime during the last week of May. Gauges, insulators and recording demand meters were destroyed. The matter has been reported to the Sheriff and a press release issued. Con- sidering that the damage was confined mostly to the spare transformer, it ap- pears that the vandals knew what they were doing. Report on non-paying water customers Mr. Seymour noted that there is nothing new to report on this matter; the investigation continues. Report re follow-up with Sierra Pacific respecting joint venture in hydro plants Mr. Seymour reported that no further word has been received from Sierra Pacific regarding this matter. Report on progress respecting the $33,000 available from R.E.A. remaining from previous loan commitment According to R.E.A. , Mr. Seymour reports, the District, at present, is ineligible to borrow any part of the $33,000 remaining from the previous R.E.A. loan. This is because the District's general fund exceeds 8% of its net utility plant. Until such time as the general fund is reduced to below 8%, the District will continue to be ineligible. Report and recommendation regarding Lew Garbutt' s request concerning the Ponderosa Palisades easement Mr. Grumer and Mr. Seymour reported on Mr. Garbutt's offer to do some paving and fencing in return for access through the P.U.D.property at Ponderosa Palisades tank; nothing regarding the easement was found in the District files. After discussion, Director Sutton moved that the Dis- trict do nothing until Mr. Garbutt produces some tangible evidence that an easement exists across the TDPUD property. The motion was seconded by Director Huber. Directors Huber, Maass, and Sutton, aye by voice vote. Director Kuttel , no. THE MAJORITY OF DIRECTORS BEING IN FAVOR OF THE MOTION, SO MOVED. f Accounting of Sierra Pacific Power Company refund I; Mr. Seymour reported that all costs associated with the refund have not yet been tabulated. The bookkeeper will have at least an interim report ready for the June 19th meeting. Report regarding meeting with Fire Chief Copeland respecting fire-flow requirements The meeting with Fire Chief Copeland regarding fire-flow requirements has been delayed pending a firm schedule of the Fire District's testing of fire hydrants, Mr. Seymour reported. Also, the District has a request from the Fire District to furnish ten fire hydrants under the existing agreement. The Manager reviewed with the Board the agreement dated August 7, 1973. The 6/5/78 pg• 2 1 s 1,7/ agreement allows five replacement hydrants per year. Not having requested any last year, the Fire District is requesting ten hydrants. Mr. Grumer advised that he believed that five hydrants are all that have to be provided. President Maass requested that Fire Chief Copeland make a written request of the District and the matter be placed on the next agenda for re- view. Water connection rules, regulations, and fee schedule Mr. Seymour noted that he had made up a list of recommended changes in the rules that have not been adopted and Mr. Cook was to prepare a revised draft of the rules. Mr. Cook reported that this work has been done and was submitted at the beginning of the year. Several Directors disagreed that such information had been received, and Mr. Cook indicated that he will check on this. It was Director Huber' s request that the draft be referred back to the Water Committee. REQUEST FOR QUITCLAIM OF EASEMENT ON LOT 17, RIVERSIDE DRIVE Sally Hudson, appearing on behalf of prospective buyer, Anne Brake, provided historical data on the PUD easement located on Lot 17, Riverside Drive, and requested that the District quitclaim such easement to her client. After discussion, Director Sutton moved that the Manager, Engineer, and Counsel investigate the matter further and make a recommendation to the Board at the next meeting. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION RESPECTING SEWER ASSESSMENTS ON PARCELS LEASED TO THE TRUCKEE DONNER RECREATION AND PARK DISTRICT Dr. Tapia, appearing on behalf of the Truckee Donner Recreation and Park District, noted that, until after the election tomorrow, the Park Dis- trict could not make a firm commitment as to the manner in which they would repay the sewer assessments on leased parcels to the TDPUD. A discussion ensued respecting the effects of the Jarvis-Gann initiative. Dr. Tapia stated r—• that the Park District wishes to make a written proposal to the TDPUD if the initiative is passed, and requested that this matter be set over until the second meeting in August. Director Sutton moved that this matter be brought back to the Board's attention at the second meeting in August. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. TRUCKEE DONNER RECREATION AND PARK DISTRICT - PARCEL SALE Dr. Tapia noted that a memo of sale of District parcels had not been received by the Truckee Donner Recreation and Park District; he requested that a copy of such notification be provided to them - the Board agreed. FENCING OF A PORTION OF DISTRICT PROPERTY A brief discussion ensued regarding the proposed fencing of District property located near Meadow Park, which is leased by the Truckee Donner Rec- reation and Park District. This item, it was decided, would be discussed fur- ther under Unfinished Business. DISCUSSION REGARDING SERVING FUTURE SUBDIVISIONS; POSSIBLE DIRECTION RASMUSSEN - RUSSELL REQUEST The May 12th memo regarding serving future subdivisions, the May 24th letter to Prosser Lake Associates from Mr. Seymour, and the tentative map pro- vided by the developers, Rasmussen and Russell , were reviewed. Provision of a water tank, payment of facility fees for each proposed lot, and the construc- tion of the necessary water and distribution facilities to District standards were discussed. Further discussion ensued respecting the collection of Stand- by Charges allowable under the California Public Utilities Code Sections 16475 and 16485. Questions posed by Mr. Zirjacks, engineer for Mr. Rasmussen and Mr. Russell , regarding the Dan Cook letter of January 31 , 1977 were answered. He stated that sites will be provided to the District for a well and tank, but they will not provide the tank or well or maintenance on either; at this point, Prosser Lake Associates are requesting a will-serve commitment from the Dis- trict for water so that they may continue with their processing through the County. It was decided that this matter will appear on the agenda after the applicable maps have been presented to the District. Questions were asked about the uncertain amount of Standby Charges that might be levied against lots in this proposed subdivision. Mr. Grumer indicated that whatever charges were levied in this subdivision would be consistent with 6/5/78 pg. 3 gV 2 those charged in similar subdivisions. Relating to future subdivisions, Mr. Seymour requested that the Board provide rules by which he may issue will-serve letters. Director Sutton sug- gested that an item entitled "will-serve letter policy" appear on a future agenda. Director Sutton moved that the Board direct the Engineer to write a letter to Mr. Rasmussen and Mr. Russell outlining the District's requirements. THE MOTION DIED FOR LACK OF A SECOND. It was noted by President Maass that it was the Board' s intention ..,� that Mr. Zirjacks be provided with a copy of the District's rules and reg- ulations relating to water service and a commitment by the District to serve. FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT STATUS REPORT RE PROGRESS ON FULFILLING CONDITIONS OF LOAN/GRANT Mr. Seymour reported on the status of fulfilling the conditions of the Farmers Home Administration loan/grant. He further reported that a let- ter had been received from Stice and Wells Insurance advising that Royal Globe has instructed them not to sign the fidelity bond because it was unacceptable to Royal Globe. Royal Globe will accept a rider to the bind that meets their requirements and will be satisfactory to FmHA. ADDITIONAL INFORMATION OR ACTION REQUIRED FOR FmHA LOAN CLOSING Mr. Grumer reviewed for the Board the proposed resolution declaring the intention of the Board to appoint an auditor for the 1978 fiscal and calendar year. Director Kuttel moved that the Board adopt Resolution No. 7826, declaration of intention to appoint an auditor for the 1978 fiscal and calendar year. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. INFORMATION ON INSPECTION SERVICES PROVIDED ON FmHA WORK I Mr. Cook presented a summary of the inspection services to be rendered; it has been made an attachment to these minutes. '4 Mr. Seymour noted that he had written a memo advising that Cook Associates would be the official legal contact between the District and the j contractors; that memo has also been made an attachment to these minutes. STATUS REPORT ON STANDBY CHARGE COLLECTIONS FOR 1977-1978 Mr. Grumer reported that, as yet, he has been unable to contact Assemblyman Chappie. I I Mr. Seymour advised that, respecting delinquent standby charges, those unpaid will be placed on the tax rolls for collection. RESOLUTION REAFFIRMING STANDBY CHARGES FOR FISCAL YEAR 1978-1979 I Discussion was had respecting the standby charge to be collected per acre, and the proposed resolution establishing rates and properties to be assessed. Director Sutton moved that the Board table this item until the next E Regular Meeting. The motion was seconded by Director Kuttel . ALL AYE BY VOICE VOTE. SO MOVED. I UPDATE ON QUINTANA CONSTRUCTION ON EAST RIVER STREET i Mr. Cook reported that he has received no further information as 'r to the completion date for Quintana' s construction. REPORT FROM DIRECTOR SUTTON REGARDING STATUS OF 1977 MINUTES i President Maass noted the receipt of Director Sutton's report j regarding the status of the 1977 minutes. A copy has been attached to these minutes. This matter will be placed on the agenda of the June 19th meeting for review. 6/5/78 pg. 4 DISCUSSION REGARDING ATTACHMENTS TO MINUTES REQUESTED BY DIRECTOR SUTTON DURING SPECIAL MEETING OF MARCH 9, 1978 Director Sutton repeated her request of March 9th concerning attach- ments to the minutes of that date. The President ordered that such attach- ments be made as verbally requested by Director Sutton during the Special Meeting of March 9, 1978. RESOLUTION CALLING FOR BIDS ON CAPACITORS After a brief review of the proposed resolution and specifications, Director Kuttel moved that the Board adopt Resolution 7827 approving specifi- cations and calling for bids on capacitors; the date and time established for the bid opening to be Monday, June 19th at 2:00 P.M. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION CALLING FOR BIDS ON TRANSFORMERS Mr. Seymour explained that the transformers would not be purchased all at one time. After discussion, Director Huber moved that the Board adopt Reso- lution 7828 approving specifications and calling for bids on pole mounted dis- tribution transformers, the date and time established for the bid opening to be Monday, June 19th, at 2: 15 P.M. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. RESOLUTION CALLING FOR BIDS ON THREE SMALL UTILITY TRUCKS i I Mr. Seymour advised that Toyota, Datsun, Chevrolet and Ford made utility trucks that would meet the specifications set forth in Exhibit "A" to the proposed resolution. Director Kuttel moved that the Board adopt Reso- lution No. 7829 approving specifications and calling for bids on utility trucks, the date and time established for the bid opening to be Monday, June l9th, at 2:30 P.M. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. t- RESOLUTION CALLING FOR BIDS ON PAVING OF TDPUD PARKING LOT After a brief discussion of the reconstruction of the District office parking area, Director Kuttel moved that the Board adopt Resolution No. 7830 approving plans, specifications and contract documents and calling for bids on reconstruction of the office parking area, and that the date and time es- tablished for the bid opening be Monday, June 19, 1978, at 2:45 P.M. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION CALLING FOR BIDS ON FENCING OF A PORTION OF DISTRICT PROPERTY Mr. Seymour explained the vandalism recently occurring within the Dis- trict. After a short discussion, Director Sutton moved that the Board table this item until the June 19th meeting at which time the Manager and Engineer were requested to report further. ALL AYE BY VOICE VOTE. SO MOVED. STATUS REPORT ON LEASED PARCEL ON HWY 267 (JULIOT-CURTIS) ; POSSIBLE ACTION Mr. Cook reported that Cook Associates has surveyed and staked out the subject parcel . District policy regarding the lease of District land was dis- cussed; Mr. Grumer, at the direction of the President, stated that he would prepare a letter informing the Board of action necessary to the consummation of the Juliot-Curtis lease for presentation at the June 19th meeting. DISCUSSION RE REQUIREMENTS FOR ANNEXATION INTO PLACER COUNTY Mr. Cook advised that the property owners ' list, including names and addresses , is virtually complete; when complete, the petition and letter of intent and conditions will be forwarded. REPORT ON ENVIRONMENTAL REVIEW PROCESS ON SANDERS WELLS NO. 2 AND NO. 3; POSSIBLE BOARD DIRECTION AND/OR ACTION Director Huber moved that this item be tabled until the next meeting. NO SECOND FORTHCOMING, THE MOITON DIED. 6/5/78 pg• 5 4 Mr. Cook summarized the Environmental Impact Assessment on Sanders Production Wells, Site II and Site III , dated June 5, 1978, which he presented for Board review. President Maass indicated that this item would appear on the June 19th agenda for review and possible action. DISCUSSION REGARDING SERVING FUTURE SUBDIVISIONS; POSSIBLE DIRECTION Mr. Seymour recapitulated the requirements for a commitment from the District to serve future subdivisions. Standby Charges were discussed; it was the President's direction that the members of the Board review the pro- posed resolution implementing and fixing electric and water standby charges ..,� pursuant to Ordinance 7501 for the fiscal year 1978-1979, and Mr. Seymour's letter concerning this same subject. Mr. Seymour is to provide a clarify- ing letter for the next Regular Meeting. DISCUSSION AND POSSIBLE DIRECTION REGARDING FIRE HYDRANT USAGE The Manager noted that various individuals and organizations are taking water from the District's system by opening fire hydrants without permission. He has forwarded a letter to the Fire Chief of the Truckee Fire Protection District and contractors in the area outlining the Dis- trict' s policy. Mr. Seymour recommended a connection fee of perhaps $7.50 and a charge of 50C per 1 ,000 gallons. The President directed Counsel to draw up a reso- lution for the June 19th meeting establishing a connection charge, gallonage charge, and pumping charge. i RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS TO LOCAL AGENCY INVESTMENT FUND TAHOE NATIONAL BANK Director Huber moved that the Board adopt Resolution No. 7831 author- izing the transfer of funds to the Local Agency Investment Fund. The motion was seconded by Director Sutton. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. RESOLUTION - CERTIFICATION OF AUTHORITY FOR R.E.A. FORMS IN CONNECTION WITH THE REQUISITIONING AND ACCOUNTING FOR LOAN FUNDS The District's ineligibility to apply for additional funds from the R.E.A. at this time was deliberated. Mr. Grumer suggested that the proposed resolution certifying authority be prepared in a slightly different manner before the Board considered its adoption. Director Sutton moved that this item be tabled until such time as it should be brought back to the Board's attention and for the Board' s action. The motion was seconded by Director Kuttel . ALL AYE BY VOICE VOTE. SO ORDERED. RECOMMENDATION REGARDING OFFICE MANAGER POSITION; POSSIBLE DIRECTION Mr. Seymour outlined for the Board the basis for his determination of the need for an office manager and a description of the duties he felt such a position would entail . At Director Sutton's request, this matter was held over to Executive Session. REQUEST BY DOWNTOWN MERCHANTS ASSOCIATION FOR FREE WATER TO CLEAN PORTIONS OF COMMERCIAL ROW, BRIDGE STREET AND THE ALLEY BEHIND COMMERCIAL ROW Mr. Seymour reported that, on behalf of the District, he attended a meeting of the Downtown Merchants Association approximately 10 days ago for the purpose of informing the merchants of the District's plan for the meter- ing of water in downtown Truckee. The merchants advised of their clean-up program to be conducted in June and requested a donation of water for the purpose of street cleaning. The Truckee Fire Protection District is willing to donate their time and hoses for the washing. Director Kuttel noted his opposition due to the excess run-off which would occur and unfairness to other commercial property owners not located in downtown Truckee. After a short dis- cussion, Director Sutton moved that the District cooperate with the Downtown Merchants Association on their clean-up by providing water for their clean-up purposes. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. 6/5/78 pg. 6 Xf DISCUSSION AND POSSIBLE DIRECTION RESPECTING R.E.A. FORM 291 , CERTIFICATION OF NONSEGREGATED FACILITIES Mr. Seymour explained the requirement by the R.E.A. for the submittal of the Certification of Nonsegregated Facilities. By consensus, the Board directed that President Maass execute the document. APPLICATION FOR E.D.A. FUNDS ',,.,, It was noted by Mr. Seymour that the District' s application for E.D.A. funds should have been submitted prior to April 28th; he recommended, and the Board agreed, that the application be processed in November or December for the coming year. TAHOE FOREST HOSPITAL The Hospital , Mr. Seymour advised, has verbally agreed with the Dis- trict' s arrangement to provide anti-back flow devices and other items neces- sary for a legal system. RADIO SERVICE AGREEMENT The Manager reported that the current agreement for radio service ex- pires at the end of June; a new agreement, which is presently in hand, will be signed. WILL SERVE - DUTTWEILER - ADJACENT TO TAHOE DONNER SUBDIVISION The request of Jack Duttweiler of North Tahoe Property Inc. to serve the parcel adjacent to the Tahoe Donner Subdivision was noted by Mr. Seymour. WORKSHOP WITH MATT GOMEZ OF ARTHUR YOUNG & COMPANY RE 1977 AUDIT Mr. Gomez, Mr. Seymour noted, will not be available to meet on June r-- 8th. The Board determined to hold a Special Meeting for the purpose of a workshop with Mr. Gomez on June 21 , 1978. DISTRICT ENGINEER'S REPORT Report on progress in abandoning Prosser Well It was Mr. Cook's recommendation that Prosser Well be sealed in accord- ance with the State Well Standards as soon as possible to prevent the possible contamination of Truckee's major water source. It was the Board's direction that the owner of the property whereon the well is located be notified and the District proceed to abandon the well . REPORT REGARDING CORRESPONDENCE TO UNDERGROUND CONSTRUCTION Mr. C-ok advised of the response received from Underground Construction wherein they stated they felt Mr. Cook's review was neither independent nor final . Director Huber moved that the District Counsel be directed to proceed as against Underground Construction Co. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. REPORT ON NEW STATE WATER REGULATIONS In relation to the EPA Drinking Water Regulations, District Engineer Cook advised that only microbiological quality pertained to the TDPUD; he noted that a public notification system should be devised in case of a high coliform bacteria count. DISTRICT COUNSEL'S REPORT The District Counsel 's reports respecting West River Street Assess- ment District delinquencies , recombining of Tonini Springs land, and Manage- ment Leave of Absence policy were tabled. PLANNING DEPARTMENT NOTICES Applications of Wes Bentley and one relating to rezoning in Ponderosa Palisades were mentioned. 6/5/78 pg• 7 Mr. Cook noted that he is presently reviewing the Gardai application regarding the proposed Beacon Hill subdivision. An application for rezoning for a duplex on High Street by Mr. Negroni and the possibility of a fire flow inadequacy was discussed. The Board direct- ed that the Manager write a letter advising of the fire flow problem in that area. Respecting water source and supply and possible interference by septic systems, Director Sutton queried whether the District should have con- cerns re the land division beyond Dr. Warmkessel 's office; no concerns were noted. --� Mr. Cook reported that he has investigated the application of William Marsh; no problems were noted. Regarding the Donner Creek Trailer Park, Mr. Cook advised that Mr. Zirjacks of Vail Associates is presently preparing the West River Street main line extension plans and specifications and will be submitting them to the District for review. DART AWARD OF CONTRACT - PHASE I - TRANSMISSION LINE FROM THE SANDERS WELL Upon inquiry from a Director, Mr. Strand of Dart Resorts advised that P q Y the District Engineer had reviewed the contract and insurance provisions relat- ing to Phase I of the Dart transmission line. The manner of District approval of the plans, specifications and contract provisions was deliberated. Mr. Cook stated that provided the materials , equipment and construction are in conformance with District standards, he felt the District' s interests would be protected; he suggests minor changes in the specifications by way of a change order. Director Sutton indicated serious reservations (due to past experience) at the choice of T & S Construction Company for the transmission line work; she stated she felt the District should have some choice in who is selected to per- form work on a system that will be dedicated to the District. Mr. Grumer, after obtaining an opinion from Mr. Marron, Special Counsel , will advise the Board. CORRESPONDENCE The President noted that there was no correspondence to be brought before the Board. EXECUTIVE SESSION The President adjourned to Executive Session at 11 : 16 P.M. for the purpose of discussion of legal and personnel matters. i RETURN TO PUBLIC SESSION Public Session was reconvened at 12: 12 A.M. Director Huber moved, and Director Kuttel seconded, that the Board ac- cept the job description and salary range of the Office Manager on a six months trial basis, and that the Manager post, within the Office, that the job is vacant. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton noted for the record that she believed the new job should be an accountant/office manager because an accountant is required by the Public Utility Code for the District. ADJOURNMENT There being no further business before the Board, the President adjourned the meeting at 12: 13 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By c;- ✓ Ja s A. Maass, President / Approved August 7, 1978, with corrections Susan Craig Executive Secretary Signed 6/5/78 pg. 8 4r TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - June 1 , 1978 Bank Balance - May 10, 1978 $ 68, 135.40 ^, Truckee Electric and Water Revenue 140,948.57 Donner Lake Electric Revenue 25,264.71 Electric Connection Fees 7,350.00 Water Connection Fees 3,090.00 Standby Revenue 70.00 Miscellaneous Billings Revenue 15,318.23 Miscellaneous Revenue 406.82 $260,583.73 Approved Billings $ 2,256.95 Stice & Wells 19,031 .00 Bank of America - Federal Tax Deposit 2,046.22 Truck Loan Payment 474.02 George Cattan - Pension Plan Payment 258.75 Directors - Board Meeting Attendance 400.00 I .B.E.W. - Union Dues 160.00 Judity Lemke - Secretarial Services 343.00 Petty Cash - Replenish Fund 94.08 State Board of Equalization - Additional Quarterly Premium 382.42 TDPUD - Consumer Deposit Interest Paid 19.93 Tahoe National Bank -Computer Loan Payment 356.44 U. S. Post Office Postage meter 200.00 Postage permit 400.00 Postage stamps for 1013's 65.00 Postage Trust Fund 20.00 ($ 26,507.81) PAYROLL 5/15/78 OT DT Standby Gross Net Barry 10.73 639.93 496. 18 l- Bennett 472.80 376.58 Chapman 64.08 14.24 704.88 510.77 Connell 682.00 495.37 Craig 500.00 378.38 Grow 874.72 639.06 Jones 476.96 364. 10 Lopez 27.69 92.30 932.23 642.27 Pomponio 520.08 393.86 Reynolds 94.20 923. 16 677.24 Rose 615. 12 413. 11 Rully 716.32 500.03 Seymour 1 ,250.00 848. 18 Silva 874.72 639.06 Slattery 750.00 560.62 Straub 812.24 572.52 Tamietti 24.42 675.62 554.37 Waltrip 566.72 435.57 126-92 14.24 1 6.50 12,9 7.50 9,497.27 Temporary and Part time Employees: Samuel 91 .43 81 .72 Shapiro 294.48 250.47 3 5.91 332. 19 'r 126.92 14.24 186.50 13,373.41 9,829.46 ($ 9,829.46) Bank Balance - June 1 , 1978 $224,246.46 Bills for Board Approval (See attached) ($156,801 .20) Balance of account after payment of above $ 67,445.26 r June 5, 1978 BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous hardware 10.97 12. 16 2.44 25.57 Aetna Life Insurance Life insurance premiums - 5/78 54.80 54.30 Air Signal of California Monthly service charge 14 m 14.00 Allied Automotive Vehicle expenses 39.23 39.23 Allied Business Forms Office supplies 19.97 19.97 Armanko Office supplies 153.24 153.24 Atlantic Richfield Gasoline & diesel 833.30 833.30 Avery Engineering Receive module printed circuit board & services rendered 1339.10 1339.10 Blue Cross Health plan premium - 6/78 1979.46 1979.46 Roger Bonnet Land appraisal 200.00 200.00 Bookman-Edmonston Eng. Services rendered at Tahoe Donner - 4/78 394.50 394.50 a Cat Western Life Pension plan payment 1816.83 1816.83 Camellia Valley Supply Flanged coupling adapters 273.48 273.48 Communications Center Monitoring radio scanners, radio crystal 646.55 646.55 Continental Courier Pickup service for water analysis 26.40 26.40 Cook Associates Consulting services: General - $2176.01 Engineering on Project 77-1 - $2630.45 3529.56 3529.56 Crown Life Insurance Long term disability 245.05 245.05 Davis Auto Parts Miscellaneous auto parts 2.97 121.51 124.48 Digital Equipment Corp. Maintenance agreement computer - 4/78-5/78 - diskettes 304.39 304.39 Electronic Calculator Co. Maintenance contract on office calculator 60.00 60.00 Forms Management Office supplies 338.11 338.11 General Electric Supply Incandescent bulbs 29.26 20.26 General Pacific, Inc. Wire - triplex & quadruplex 4632.93 4632.93 W. W. Grainger Time indicators, lanterns, lantern batteries 31.83 69.90 101 .73 Graybar Light bulbs, light tubes, voltage tester, service wire deadends, tape 613.48 41 .29 654.77 Steven Grumer Leaal services - 5/78 2269.00 2269.00 Hawas Motors 1,000 mile service, installation of body, side moulding 55.02 55.02 High Country Answering Service Answering service - 7/78 - 6/78 91.60 91.60 Kwitcherkikin Removal of PUD house 2150.00 211 ).00 L & V Fuel Unleaded gasoline 9.86 9.86 MagiChem Safety solvent - motor cleaner 379.53 379.53 Ray Manning Services rendered relating to refund 135.00 135.00 Mission Linen Linen services 40.80 40.80 Motorola Radio pagers with tone and voice 751.74 751.74 Nevada Safety Safety glasses 17.41 4.98 22.39 North Shore Travel Agency Airfare round trip to Boston - Computer training 315.00 315.00 (school for Libby) Electric Water General Total OQ O.B. 's Board Employee overtime meals 23.25 23.25 O'Harn Company, Inc. Ring binder minute book 19.78 19.78 Osburn's Garage Vehicle repairs 184.42 184.42 Pacific Telephone Monthly telephone charges 356.24 356.24 Monthly telemetry charges 162.75 162.75 Pitney Bowes Office supplies 7.72 7.72 Power Line Hardware Underground transformer pad 296.23 296.23 Record Supply Company Steel lids for water bosex, ball valves 305.55 305.55 Ruralite Services Safety training, safety seminar 113.50 113.50 Sierra Pacific Power Co. Power usage - 4/78 120285.07 120285.07 Sierra Sun Advertising 158.25 158.25 Stice s Wells Additional premium due for 3/77 - 3/78 after audit 2202.00 2202.00 Tahoe Chemical Lab Water analysis for the month of 4/78 78.00 78.00 Tahoe Instant Press Office supplies 136.22 136.22 Tahoe Office Systems Copy machine rental and supplies 655.99 655.99 Tahoe Truckee Supply Co. Plumbing supplies, pipe 3.53 3.53 Taylor's Tires Tire repairs 45.70 45.70 Teichert Aggregates Gravel 242.25 242.25 Teletek Enterprises, Inc. Shipping costs 1.83 1.83 Toms TV P ' Tape cassettes 20.67 20.67 Truckee Donner Disposal Garbage service - 5/78 35.00 35.00 Truckee Donner Glass Replace broken office window 44.38 44.38 Truckee Tahoe Lumber Co. Concrete 12.74 12.74 Twin States Concrete Concrete 125.93 70.26 196.19 Vartron Programming services 914.50 914.50 Wedco, Inc. Trip coils, incandescent lamps, lag screws, machine bolts, security lights, 500 kVA transformer 5624.92 5624.92 Western Nevada Supply Gate valves, repair clamps 130.17 130.17 Phil Willard Janitorial services 150.50 150.50 Xerox Final copy machine rental payment - 3/78 230.31 230.31 Zellerbach Paper Co. Office supplies 106.89 106.89 132722.33 9 17188. 3 -15-a 01.20 i smc TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: 2. 3. 4. Wikitrroki 5. 6. w 7. 9. 1 o. 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IL J W �, a.J r� 4J a � •r1 •rl rl � dJ U O m o o P •ra cn 4J cn U) •r-� CO +J m W •rl `Y W °a o a ,o w0 •rl bD 3+ U cn •r{ b0 *C O -r-1 r-4 W N (1) W N 11 r4 co 4J �.4j U Cd w m O •0 N N N Q) •rl •r t •rl rd i-I Q) N O •rl N •r{ �1 4J V) 44 44 44 (1) r-4 4-J 4-1 >%U m O cd Sa .{J •rl •rl -r-4 •-r-4Q) cd r-1 Cd N 71 4.1 •ra Cif U H r-1 r-I 4-4 p •r♦ Q) ro ra bO•r1 0.4 0 w 4-) croe(Y Cd r4 p U) rz pa p in to m CD0 ;J N CO •r4 4-) N U) CO dJ h � N o O' 0) '!e4 14 C) aJ (1) P U U cn 6 44 b 0 o N p s= ca a) x .r1 .r{ -•l, p •r7 N •H Q) •r-) u O N 'd � A W ? bD0 P40 'o w0y+ O o o ? sJ G o a �+ o o �+ ►� U0 cawwwfr4 U -I W " a to •� W .4J a � U vai H N 00 4J w Q r ; N Ln ,d 1 N cn ❑ a) v °�° 13 J E3 - p STANDARD FEE SCHEDULE COOK ASSOCIATES - ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE, CALIFORNIA FEBRUARY 1978 Office Hourly Rate Principal Engineer $30 .00 Associate Engineer 25 .00 Assistant Engineer 22 .00 Junior Engineer 17 .00 Engineering Aid 12 .00 Principal Draftsman 17 .00 Senior Draftsman 16 .00 Draftsman 15 .00 Junior Draftsman 10 .00 Clerical 8 .00 Field Nuclear Gauge Operator 24.00 'Resident Inspector 20.00 Assistant Inspector 17.00 4 Man Survey Party 50.00 3 Man Survey Party 45 .00 2 Man Survey Party 35 .00 Party Chief 19 .00 Travel in Company Equipment Mileage charge of 15� per mile will be charged for all travel outside general area of the work. Aircraft travel will be charged at the rate of $16 .50 per flying hour. Other Fees Subsistence Actual Cost Telephone Actual Cost Computer Services Actual Cost Electronic Distance Measuring Equipment Actual Cost Reproduction Actual Cost Outside Consultants & Services Actual Cost At the client' s option, fees may be determined and fixed as defined in American Society of Civil Engineers Manual of Practice 45 . Prices for other services not listed will be given upon request, as well as special quotations for programs involving volume work. Terms Our standard terms are net 30 days unless otherwise specifically provided in writing. Interest of 0.75% per month will be added to overdue accounts . 9T TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 May 26, 1978 MEMO TO: Directors, Employees and Consultant FROM: Milt Seymour, General Manager RE: Farmers Nome Administration Project 77-1 Work on the replacement and looping of the Deerfield water line, the refurbishing of McGlashen and Tonini Springs , rehabilitation of Southside Wells 1 and 2, raising of Prosser Heights pump and relocation of Prosser Heights Booster will soon get underway. The contractors are Jetco Underground and C. W. Roen Construction Company. All employees and Directors (acting as individuals) are forbidden from giving any direction , expressing any complaints or authorizing any changes , directly, to either of the above contractors or their sub-contractors. All such directives , change orders, complaints , etc. will be handled by specifically authorized representatives of the project engineer, Cook Associates. District originated directives , change orders or complaints will be transmitted to Cook Associates by the District Manager. Certain District employees will be designated as observers for various phases of the project. District observers are not inspectors. Cook Associates will perform the inspection for the .., District. The function of the observer will be to take notes of construction details for future reference in making repairs and changes to our system. They will also report to the General Foreman and General Manager any problems or unusual situations they observe. cc: Farmers Home Administration Cook Associates C. W. Roen Construction Company Jetco Underground J Bo d MEMORANDUM TO: The Board of Directors District Engr. - Truckee Donner Public Utili rklTistnsef Truckee , California up+ Foreman - €_ FROM: Pat .Sutton_, Director -� --- �� re: The Status of the 1977 Minutes attached: Status Report includin,- Recommendations Summary Chart My interest in and concern for the status of the 1077 Minutes is directly related to my responsibility as Board President during 8 months of that ,year, and the reed for the President' s sigrLature to be affixed to the official copy of the Minutes attesting to their accuracy and authenticity. Until the end of December, 1977 , I had only been offered one set of Minutes to execute , which I did last June . A peculiar set of circumstances evolved, beginning in July, with the former employee who was the Board Secretary on sick leave , then working part-time , then on leave of absence , and finp7.Jy dismissed in November. During that time , several different parties were assigned to per- form various portions of the Board Secretary functions without any one party having full responsibility for the Minutes . I did not inquire very much into the status of the Minutes because of these circumstances , although I did have concerns about whether the Minutes were being properly attended to- in a timely fashion. In September the Board made special arrangements with Steve ' s secretary for the preparation of some Minute drafts . When Merrilyr�as acting as Board Secretary in December, she tried to yet the situation under control, and she picked up the process with the final copies of the July and August meetings and the drafts of - the current month. Probably without any inclination of the extent of the problems that had evolved, toward the end of the year Merrilyn asked me to sig-n the Minutes . 'Ashen I attempted to do this , I was somewhat shocked at the condi- tion and state of the Minutes . I discovered the following_ obvious problems: 1. Sore final copies had been Prepared omitting the Board-approved corrections . This meant that careful verification would have to be made of the final copies . 2 . Some final copies had been corrected in an unprofessional and an unaccertable manner. The full impact of this observation did not become clear until later when I made a more detailed review. NEVO ;rom Sutton ret 1977 Minutes June 2 , 1P78 page 2 3. A draft of the Minutes of some meetings apparently had never been prepared. 4. Many items specifically referred to in the Minutes as' being attached had not been assembled for attachment. I realized that I could not just casually affix my signature to the official conies of the Minutes that had been prepared without first determining the accuracy of each , and that this would re- cuire a considerable investment of time and effort. I believed that "staff" would need to do a great deal of work before I could make any further review of the Minutes . After the first of the year, I advised Milt that the Minutes were in a state of disarray, and that there were some major problems which required attention. At that time we both believed that the problems could and would be resolved through the newly-created Executive Secretary position. Toward the end of February, I let I:iilt know that I would be in to examine the Minutes again and spend the time necessary to siprn them. I discovered that they were in approximately the same state as they had been in December. D urinrr this time , there were many other critical, time-consuming, and distracting problems generating a considerable amount of tension, affecting Board-"staff" relations . Candid communication, which can always be interpreted as criticism, about a relatively minor problem like the condition of the Minutes did not seem like a wise process for me to initiate at that particular time . I wrote and then decided not to mail a Memo to Milt regarding the f^ disorganized state of the Minutes . I hoped that while I was out of town for a month from mid-March until mid-April, "staff" would recognize the problem and would have an opportunity to get things in order. Soon after returning, I resumed my review of the Minutes in hopes of signing them. Except for the discovery that there was a need to prepare drafts of some Minutes , and perhaps some paper organization, the condition of the Minutes had improved very little since December. I then wrote a letter requesting several agenda items for the next regular meeting on May 1, including an "interim report" from me on the status of the 1977 Minutes . r'EYO from Sutton re: 1077 Minutes June 2 , 1978 pane 3 I made a brief verbal report at the Mlay 1 meeting , based on the research I had done on April 19, April 21, and April 26, which was sufficient to focus on specific deficiencies in a general way. I made an unsuccessful attempt to prepare a written report based on further examination and evaluation accomplished on May 5 and �•-- May 10. As I tried to write the report for the May ? 5 meeting, it was obvious that some details needed further substantiation before the report could be considered "final ." Also, by the May 15 meeting, it had become obvious that some of the problems being established with the Minutes related to legal and personnel matters which were discussed in Executive Session. I have spent additional time verifying details and correlating information on May 25, May 26, May 30 , June 1, and June 2 . The attached Report on the Status of the 1977 Minutes is as detailed and accurate as I could provide . I devised a "Summary Chart" as an attachment to the written Report. It , I hope , outlines the current status of each set of Minutes , including its specific problems , in an easy-to-understand manner. It also indicates briefly what still remains to be done with each set of r"inutes in order for them to be properly completed. The last page of the written Report con- tains a list of basic recommendations on procedures which could help to prevent similar problems with the Minutes from arising in the future . One problem that I only recently recognized concerns who should sign what Minutes . John Craig was asked to sif-n Minutes which were approved by the Board after he was no longer President. The Minutes should be signed by the party who is President AT THE TINE THOSE PARTICULAR r9INUTES ARE APPROVED BY THE BOARD , and not the party who was in office at the time the meeting was held which the Minutes record. Another problem that has become obvious to me is that it is much more difficult to determine what was approved by Board when correc- tions are made verbally during a meeting. It' s easier to prepare the final copy and check its accuracy if corrections are presented in written form. Whenever verbal corrections are made , the Minutes of the meeting when they are made has to detail the exact correction. My past concern over out-of-sequence preparation of drafts is sup- ported by some of the problems revealed with the 1977 Minutes . Eventually no one knows for certain whether a particular draft has or hasn' t been prepared. MEMO from Sutton re, 1977 Minutes June 2 , 1978 page 4 I believe that each draft should give the date it is prepared for distribution to the Board, and the initials of the employee prepar- ing it so that responsibility is established completely. (Of course , it' s my opinion that this should take place with every piece of written material. prepared by an employee . ) Presumably, the final copy of the Minutes has been prepared by the party signing it as the "secretary." I also believe that each final. copy of the Minutes should carry the date of the meeting and the page number in that particular set of Minutes at the bottom left of each pare . Some agencies "protect" the integrity of their Minutes even more by a notation such gs "pap,e 3 of 8 pa yes . " I continue to be concerned about the integrity of the Minutes as official records of the Board' s nroceedinFs . Some highly improper corrections have been made to some of the final copies of the 1977 Minutes , including' extensive "white-outs ," paste-overs , and pages being stabled to replace a page on one side to avoid retyping both sides . If we allow this to be done to final copy we accept , it will be impossible for anyone in the future to depend on the authen- ticity of the Minutes or to judge whether some section has been intentionally altered to change the record. The integrity of the Minutes must be protected by requiring proper workmanship in their preparation. The President of the Board, who signs the final copy, is in the best position to ascertain this . The President must determine that his/her signature is n.ot placed on a document which has not been properly authorized by the Board, or is inaccurate , or is improperly prepared. If minor typographical corrections are present which could be suspect in the future , the i^ President should initial and date them. If there are extensive corrections , the President should reo_uire that the document be properly prepared. The problems with the 1977 Minutes are not any one person' s respon- sibility. What has harrened, happened because all of us allowed a situation to develop which resulted in the problems ; it is a jointly shared responsibility. The problems result from many causes, the most obvious of which appear to be the lack of responsible coopera- tion by a former employee , lack of continuity in persons involved with the Minutes over a period of time , and lack of specific respon- sibility for the state of the Minutes . YENO from Sutton re : 1977 Minutes June 2 , 1978 page 5 Perhaps , now that we can assess the kinds of problems which have developed with the 1977 Minutes , we will be able to prevent similar problems from being perpetuated in the future . I ' m sure that now that the problems have been identified , they can be resolved insofar as the 1977 Minutes are concerned , although it will require more "staff" and Board time to complete the task. I still believe , however, that the Board should establish more definitive Puidelines reaardinp the Minutes . I have been trying, without success , to accomplish this for several years . I attempted to call attention to this need for guidelines in my February 17 , 1978 Memo to the Board , and some rudimentary recommendations on rrocedures are contained in this Report . Such guidelines would give specific direction which could result in good practice and consistent procedure without the preparation of the Minutes having to depend upon continuity in employees per- forming the work, or management, or Board composition. I sincerely hope that more will be accomplished as a result of this Memo and the Report on the Status of the 1977 Minutes than merely an improvement in the status of the 1977 Minutes . Respectfully submitted , PAT SUTTON TDPUD Director cories to: Milt Seymour, Manap-er Steve Grumer, Counsel Susan Craig, Secretary Dan Cook , En,-ineer Arthur Youn-a & Co, Auditors /OF REPORT TO THE BOARD FROMt Pat Sutton June 2, 1978 THE STATUS OF THE 1977 i',INUTES "Chaos" is the sinpale word which best describes the status of. the 1977 Minutes . Preparation, cf drafts has been done by 5 or 6 dif- ferent persons durinp, the past year and a half. Preparation has been done on an irregular basis , frequently during the past year �^ without regard to .seouence of meetinEs . Drafts of some Minutes have been Prepared in April & May 1978; some have not been pre - rared at all. In some instances , corrections approved by the Board were not incorporated in the Final Copy of the T,'inutes . In some instances , the Final Copy was prepared before the Board considered approval. In some instances , the Final Copy distributed to the Board is not identical to the Final Copy prepared for the Minute Book. In some instances a Final Copy has never been prepared. In some instances , unacceptable corrections were made to the "Final Copy" which was typed prematurely prior to Board action on those 14inutes . In some instances , the correction was made by applying a "liquid paper" correction fluid over several words or lines in a paragraph and typing over. In some instances , paper was affixed to several lines in a paragraph and typed over. In one instance , a new "rake 1" of the minutes was retyped and simply stapled to the old "page 1" on the back of which was already typed page 2. Done of these produces an acceptable correction to an official document. None would have been necessary if the employee had not prematurely prepared the Final Copy, prior to Board action. In some instances , a party who was President of the Board at the time of the Meeting but not President at the time the Board approved r- the Minutes of that particular meeting was asked to sign Minutes . The Vinutes should be sinned by the party who is President AT THE TIME OF APPROVAL. Some of these Minutes need to be retyped anyway for other reasons ; some will need only the signature page retyped. Manv sets of Minutes will need the proper attachments assembled. Actually, attachments to the Minutes become an integral part of the record of that Meeting, and perhaps the President of the Board should not sign the Minutes until having ascertained that all of the proper attachments are included. STATUS of 1977 MINUTES from Sutton - June 2 , 1978 page 2 January 4s Written corrections were submitted Jan. 14 ; minutes were approved as drafted. Final copy has been pre- pared as approved and is properly signed. Didn' t check attachments ; should include written corrections sub- mitted to Minutes of October 21 and November 2 , 1976 which were approved at this meeting. January 18s Written corrections were submitted Jan. 28 ; minutes were approved as drafted . Final copy has been pre- pared as approved and is properly signed. Didn' t check attachments . January 25, No corrections submitted ; approved as drafted . Final copy is in order and properly executed. Didn' t check attachments . February is Approved as corrected March 15. Verbal corrections during March 15 meeting were submitted in written form to Manager on March 22. Final copy does not include those approved corrections. Must be retyped according to Bo?rd-approved corrections . Properly prepared Final Copy can be countersigned by the Clerk of District. February 151 1,11ritten corrections submitted March 22 and approved by Board at April 5 meetin-. Final copy does not include all of corrections , especially those related to Jane Reed Grievance . Final copy must be retyped incorporating all of the approved corrections . Clerk can counter-sign. Not attached to P,:inutes although read into records 1. Sutton letter to Grumer Feb. 14 re Reed Grievance Not attached to the Minutes although references in P,'inutes indicate attachments 1. Sutton lv'emo of Feb . 1 re Ninutes of Jan. 18 2 . Strand letter of Feb . 1 re Sales Office Well 3. Sutton letter to Cook Feb. 14 re ' ester System Analvsis Retiort Yarch is tIritten corrections submitted March 22 were approved at April 5 meetin--. Final cony does not include some of approved corrections . Final copy must be retyped according to what was approved by Board, and can be counter-signed by Clerk. 51 STATUS OF 1977 MINUTES 11.4 from Sutton - June 2, 1978 page 3 March 141 Cancelled Special Meeting, Approved April 25 meeting; (4100) improperly signed by John Craig who resigned as Board President effective April 18 . Must be retyped for proper signature of President at time of approval. March 141 Written corrections submitted March 28; approved as 0100) corrected at April 25 meeting. Final copy does not incorporate correctionsi signed by Craig who was not President at time of approval . Must be retyped accord- ,. ing to what was approved by Board. March 151 Written corrections submitted March 281 approved as corrected• April 25 meeting. One of two corrections not included in final copy; tape. of April 25 meeting must be checked to determine correction. May need retyping if final is not accurate ; signature page will need retyping for proper signature (Sutton) . 1. The original of a Quitclaim Deed is attached to these Minutes . I believe that the original should be filed wherever the District safeguards such documents , and a. copy should be attached to the Minutes . March . 261 Draft prepared April 1978. March 291 The Final Copy incorporates the corrections approved by Board at the May 3 meeting, but they are unacceptable corrections . It must be retyped properly and provide for signature by Sutton. April 41 These Minutes have been improperly signed by Mr. Craig; signature page must be retyped for execution. April 51 These Minutes have been improperly signed by Mr. Craig; signature page must be retyped for execution. April 181 These Minutes were the only set that were ever called to my attention to--,sign until December. They' were signed last June after Board approval, but probably should be re-checked for accuracy now.Currently they among those placed under Mr. Grumer' s care . April 191 Written corrections submitted May 16; approved as cor- rected June 7. Final copy does not include all of the approved corrections . Must be retyped according• to approved corrections . STATUS OF 1977 MINUTES from Sutton - June 2 , 1978 nape 4 April 25: The written corrections submitted and approved are incorporated in the final copy, but it is unacceptable due to messy corrections . It must be retyped. April 26: Correction submitted May 24, approved as corrected at June 7 meetings one of the corrections is not included in the final copy. Condition of the final copy is also extremely bad and unprofessional. It is unacceptable from standpoint of an approved correction being omitted �^ and messy condition. Must be retyped. April 281 I signed these Minutes on April 26, 1978 after review- ing them. They were sifined with reservations because of what I regard as an improt r correction to a document, which I finally decided to initial. AIS O: minutes indicate attachment of a proposed resolution by Martin McDonough which was amended during meeting which is not attached. May 3: I signed these Minutes after reviewing them on April 26 , 1978 , with reservations because of messy corrections which I initialed. May 10: These Minutes were in order and I signed them on April 26 , 1978. YR y 11: These Minutes were in order and I signed them on April 26 , 1978. May 171 I signed these Minutes after re-viewing them on April 26 , 1978 , initialing correction in order to authenticate it. May ill The final copy was obviously prepared before Board consideration of corrections which had been submitted. �^ I do not regard retyping a page according to approved corrections and stapling it to another page to be a proper correction to an official document. When it is in proper order, I will sign these Minutes . June 7: The final copy was not prepared according to Board approval. When page 5 has been- retjrpedto include omitted correction under item on Audit Overrun, I will sign these Minutes . STATUS OF 1977 MINUTES from Sutton - June 2, 1977 page 5 June 201 I signed these Minutes on May 5 , 1978 after reviewing them. Obviously not attached as indicateds 1. June 3 letter from State Department of Health 2 . Urd�on Grievance on Pay Date Change June 27: These Minutes were approved as corrected but I was unable to find a copy of the Memo of Corrections among the papers in order to authenticate the final copy. I finally located a carbon of mine and used it to review these Minutes . The final copy is neat and accurate ,., and I signed it on June 2 , 1978. July 5: The final copy is in order and I signed it on May 5, 1978 although page 3 seems to have an excessive number of "white-out" corrections , one important one which I felt should be initialed. July 181 I initialed important "white-out" corrections in body of these Minutes and signed them May 5 , 1978. July 29: Draft received April, 1978. August l: The final copy is in order; I initialed some correc- tions in the body of these Minutes and signed them May 5 , 1078. August 3: No tapes or minutes were kept of this "workshop" meeting with FmHA representative re the REA/FmHA Weatheri7ation Program. . I prepared a Memo about the information received during this meeting, and it is attached to the agenda. August 15s These Minutes are in order, I initialed some corrections and signed them on May 5 , 1978. August 22: Draft received April 19 , 1978. Auprust 29: Minor verbal corrections were made at the October 17 meeting. The final copy has not been prepared. September 6: No draft has been prepared and submitted to the Board. September 7: No draft has been prepared and submitted to the Board. STATUS OF 1977 MINUTES //Y from Sutton - June 2 , 1977 page 6 September 121 In December Merrilyn , who was acting as Board Sec- retary on an interim basis , found this draft which had apparently been prepared by temporary employee months earlier. Written corrections were submitted December 16 , and the Minutes were approved as cor- rected December 27. The final copy has not 'yet been prepared, September 19: These Minutes were prepared through arrangment with Mr. Grumer' s secretary. The final copy is in order except it needs places for the President' s_zignature and, attesting by Clerk. Should be attached to these Minutes: 1. State Clearinghouse Comments on FmHa. project 2. page 41 of REA 1977 Borrowors Report 3. C/A information on Quintana Line Extension 4. C/A information re Butler drainage encroachment 5. Seymour Letter to NCPD re Cumulative Impacts 6 . Appraisal on Hyw 267 Property ?. martin McDonough Letter re Oct 3 Meeting 8. J. Marquette Sept 19 Letter 40. Draft of Application-for-Service Form . Grumer Letter re Collection of Standby Charges September 26: These Minutes , prepared by Steve' s secretary, are in order except for places for the signatures of the President and Clerk. Should be attached to these Minutes: 1. Seymour Draft Letter to TFHD re water fees 2. Cook Letter re State Clearinghouse Comments 3 . Cook Information re Quintana Water Line Exten. 4 . Sanford Letter 5. Bud Kaye Letter 6 . Maragliano Letter October 3: These Minutes , also prepared by Moire , Steve' s sec- retary, are in order expect for places for signatures. Didn' t check attachments . October 17: These A7inutes , also by Moire , are in order except for places for sir-natures . Didn' t check attachments . - STATUS OF 1977 MINUTES from Sutton - June 2 , 1977 page 7 November 7: - Draft received in May 1978. November 121 Cannot locate a draft and presume it has not been prepared. November 14: Draft received April 19, 1978. November 171 Draft received April 19, 1978. November 211 Draft received April , 1978. November 291 These Minutes were approved December 27 and were in order and executed in late December. November 30s Did not find a draft. December js Verbal corrections were apparently made during the (Special) January 16 , 1978 meeting. The final copy has not been prepared, apparently. December 5: Written corrections were submitted January 13 and (Regular) verbal corrections were apparently made also during the January 16, 1978 meeting when they were approved. The final copy has not been prepared, apparently. December 19: Written corrections were submitted January 13 and minutes were approved as corrected at January 16 meeting. Final copy apparently has not been prepared. December 27: Apparentlyy verbal corrections were made at time of approval during January 16, 1978 meeting. The final copy apparently has not been prepared. 1^ I have signed those Minutes which are in proper order. "In proper order" means that a draft was submitted for Board review, action was taken to approve them, the final copy has been properly prepared according to what was approved by the Board and is without extensive typographical correction. I checked some -Minutes.=for attachments , but verification is still needed on most of them, and. "staff" will have to assemble them for final verification. A list of basic recommendations regarding the Minutes are made on the next page of this report. REPORT TO THE BOARD FROM: Pat Sutton June 2 , 1978 page 8 BASIC RECONMENDATIONS: 1. Drafts should be submitted to the Board for review within a short time of a meetinF- ; preferably by mail. ( 10 days? ). 2 . The bottom of the last page of the Draft should contain the date of final completion and the initials of the party pre- paring it. 3. Drafts should not be prepared and submitted out-of-sequence . 4. Since drafts are not prepared simultaneously, each draft should be submitted as soon as prepared so that the Directors do not receive several at the same time . 5. A reasonable interval of time should be allowed for correc- tions to be submitted . ( 10 days? ) 6. Corrections should be in writing to facilitate their review and the preparation of the Final Copy of the Minutes ; copies of the corrections should be provided to the other Directors , the Manager/Clerk , Counsel, etc . 7. The Minutes of a meeting should not be placed on the agenda for a.rproval at a meeting to be held less than two weeks from the time the Draft was received. 8 . If verbal corrections are made at the time of approval, the Minutes of that meeting should carefully record the precise corrections. 9. The Final Copy should be prepared according to Board action at the time of approval, and it should be submitted to the Direc- tors within a reasonable time after approval. ( 10 days? ) 10. All Directors should receive a copy of the Final as soon as it has been repared and before signature by the President. (a few days? 11. The President should be notified that the Final Copy is pre- pared and in order and ready for signature . 12 . Any question regarding the authenticity of the Final Copy should be called to the President' s attention immediately. 13 . Perhaps the President should not sign the Final Copy until he/she has determined that all of the attachments are also in order. 14. The President should examine the Final Copy of the Minutes to ascertain that it is a true and valid record at the time of affixing his/her signature . S UMMARYs STATUS OF 1977 MINUTES ATTACH- FURTHER DRAFT CORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION MEETING DATE RECEIVED SUBMITTED APPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED JANUARY 4 Jan 10 yes-Jan14 Feb 1 as ,yes-as yes-Rex yes no assemble written annroved Anderson attachments JANUARY 18 Jan 28 yes-Feb 3 Feb 15 as yes-as yes-Rex yes ??? check at- written approved Anderson tachments JANUARY 25 Jan 28 none Feb 15 as yes yes-Rex yes ??? check at- written Anderson tachments FEBRUARY 1 Feb 18 verbal at Mar 15 as not as no yes, not ??? retype as 3/15 mtF, corrected corrected correct approved, written copy to Bd, form 3/22 check attach I FEBRUARY 15 yes-Mar 22 Apr 5 as not as no ? no retype as corrected corrected approved, copy to Bd? assemble attachments MARCH 1 yt-s-Mar 22 Apr 5 as not as no ? ??? retype as corrected corrected approved, copy to Bd? check attach. Report by Pat Sutton June 2, 1978 page la 1 MSUMT4ARY: STATUS OF 1077 MINUTES, continued ATTACH FURTHER DRAFT CORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION MEETING DATE RECEIVED SUBMITTED APPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED MARCH 14 Mar 24 none Apr 25 as no sinned Mar 24 none retype for 0130) written in error ok needed proper sig- J. Craig nature (PS) MARCH 14 Mar 23 yes-Mar 28 Apr 25 as not as signed Mar 24, no ??? retype .as (7s00) corrected corrected in error correct approved, J•. Craig copy to Bd. check attach. MARCH 15 yes-Mar 28 Apr 25 as no signed filar 29 ??? check Apr 25 corrected in error ok? tape for J. Craig corrections, retype for proper sig- nature (PS) copy to Bd? check attach. MARCH 26 Arril yes 1978 MARCH 29 Apr u yes-Apr 14 May 3 as no-very signed yes-ok no retype for corrected messy in error proper copy J. Craig & signature, assemble at- tachments Report by Pat Sutton June 2, 1978 page 2�a_, SUMI,IARYt STATUS OF 10?7 MINUTES, continued ATTACH- FURTHER DRAFT 1CORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION MEETING DATE RECEIVED S UBMITTED APPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED APRIL 4 Aor 7 yes-Arr 10 May 3 as no, copy - signed yes-ok ??? retype sig- & Ab_ r 14 corrected is correct in error nature page , however J. Craig check attach. APRIL 5 Aor 7 yes-Apr 14 May 3 as no, copy signed yes-ok ??? retype sig- corrected is correct in error nature page, however J. Craig check attach. APRIL 18 late yes-May 16 June 7 as ?? copy PS s-igned yes, not ??? check final, April corrected needs re- 6%77 correct correct copy checking to Bd, Check attachments APRIL 19 late yes-May 16 June 7 as not as no yes, not ??? retype as April corrected corrected, correct approved, messy copy to Bd, check attach. APRIL 25 early yes-May 17 June 7 as no; no yes, not ??? retype final, May corrected messy correct copy to Bd, check attach. Rerort by Pat Sutton June 2, 1078 page 3a _SUMMARYs STATUS OF 1977 MINUTES, continued ATTACH- FURTHER DRAFT CORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION MEETING DATE RECEIVED SUBMITTED AFPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED APRIL 26 .,yes-May 24 June 7 as not as no yes, not ??? retype as corrected corrected, correct approved copy to Bd, messy check attach. APRIL 28 ,yes-flay 24 June 7 as ok 4/26/?8 yes, not no correct copy corrected PS signed correct to Bd, assem- u� w/reser- ble attache vations ments MAY 3 May 17 none sub- June 7 as ok 4/26/78 yes-ok ??? check attach- mitted written PS signed ments w/reser- vations NAY 10r,",ay 19 none June 7 as ,yes 4/26/78 yes-ok ??? check attach- written PS signed ments MAY 11 May 19 none June 7 as yes 4/26/78 yes-ok ?? check attach- written PS sig-ned ments MAY 17 late yes-Jun 20 June 20 as yes 4/26/78 rec'd no- correct copy May corrected PS signed June 10 to Bd, assem- incorrect ble attach. 71 Report by Pat Sutton June 2, 1978 page 4 a �U SUFVARY: STATUS OF 1977 b'INUTES , continued ATTACH- FURTHER DRAFT CORRECTIONS DATE OF FINAL CCPY FINAL COPY DENTS ACTION KEETING DATE RECEIVED SUBbITTED APPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED NAY 31 yes-Jun 20 Jul 18 as no, not no yes, not ??? retype so corrected ' properly correct pg 2 is not corrected stapled to as offi- pg 1, cor- cial doc- rect copy to ment Bd, check at- tachments JUNE 7 yes-July 3 July 5 as not as no ? ??? retype 1 pg, i/ corrected corrected copy to Bd, check attach. JUNE 20 Jun 24 yes-July 3 Jul 18 as yes 5/5/78 no no copy tc Bd, & July 15 corrected PS _signed assemble at- tachments JUNE 27 ✓ yes-Jul 15 Jul 18 as yes 6/2/78 no ??? copy to Bd, corrected PS signed check attach. JULY 5 Aup, 9 yes-Sent Oct 3 as yes 5/5/78 yes-Dec 5 ??? check at- 16 corrected mHm PS sip-ned mHm tachments JULY 18 Aug 9 yes-Sent Oct 3 as yes 5/5/78 yes-Dec 5 ??? check at- 16 corrected mHm PS siarned mHm tachments Reuort by Pat Sutton June 2,"',1978 pane 5 a lt►.a SUMMARY.- STATUS OF 1977 f"INUTES , continued ATTACH- FURTHER DRAFT ORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION MEETING DATE RECEIVED UBYITTED APPROVAL IPA ORDER EXECUTED TO BOARD IN ORDER NEEDED JULY 29 late April, 1078 yes AUGUST 1 Aug 9 yes-Sept 16 Oct 3 as yes 5/5/78 yes-Dec 5 ??? check at- carrected mHm PS signed mhm tachments AUGUST 3 no tapes or Minutes kept - Sutton Memo re workshop none (workshop) on REA/FmHA Weaterization Program attached to Agenda AUGUST 15 ves-Sept 19 Oct 3 as yes 5 5/78 es-D.ec ??? corrected mHm PS signed m m 5 check at- tachments AUGUST 22 April 19, 1978 Draft yes AUGUST 29 minor ver- Oct 17 as final not no no ??? prepare J� bal correc. corrected prepared final, copy Oct 17 mtg to Bd, check attachments SEFTEMBER 6 no draft prepared yes SEFTEMBER 7 no draft prepared yes SEPTEMBER 12 Dec 12 yes-Dec 16 Dec 27 as final not no no ??? prepare corrected prepared final, copy to Bd; check attachments Report by Pat Sutton June 2, 1978 page 6 a ll� 1 SUMMARY: STATUS OF 1977 MINUTES, continued ATTACH- FURTHER DRAFT CORRECTIONS DATE OF FINAL COPY FINAL COPY DENTS ACTION MEETING DATE RECEIVED SUBMITTED APPROVAL IN ORDER EXECUTED TO BOARD IN ORDER NEEDED SEPTEMBER 19 yes-Oct 14 Oct 17 as yes no place ves no add place & verbal at corrected SG's sec. to sign for siana- Oct 17 mta tures, as- semble at- tachments SEPTEVBER 26 Dec 5 yes-Dec 16 Dec 27 as yes no place ? no add place corrected SG's sec. to sign for signa- tures, copy to Bd? check attachments OCTOBER 3 Dec 5 yes-Dec 19 Dec 27 as yes no place ? ??? add place & verbal at corrected SG's sec. to sign for signa- Dec 27 mtg tures, copy to Bd? check attachments I OCTOBER 17 Dec 17 yes-Jan 2 Jan 4,'78 ��es no place � ? ??? add place 1078 as cor= . SG's sec. to sign for signa- rected tures, copy to Bd, check attachments =NOVEYBERMay 1078 yes Report by Pat Sutton June 2, 1c78 page 7 a (� SUb^MARY: STATUS OF 1977 MINUTES, continued ATTACH- FURTHER DRAFT 1CORRECTIONS DATE OF FINAL COPY FINAL COPY MENTS ACTION T'EETING DATE RECEIVED ISUBMITTED APPROVAL IN ORDER EXECUTED TO- BOARD IN ORDER NEEDED NOVEMBER 12 no draft prepared yes NOVEMBER 14 April 19, 1078 Draft yes NOVEYBER 17 April 19, 1978 Draft yes NOVEMBER 21 late April, 1978 yes NOVEI�;BER 29 Dec 5 yes-Dec 16 Dec 27 as yes Dec 1977 ? ??? copy to corrected --. Bd? check attach. NOVEMBER 30 no draft prepared - yes DECEMBER 5 Dec 27 verbal? at Jan 16' 78 final not no 110 ??? type final, (Special) 1/16/78 mtg as cor- prepared copy- to Bd, rected check att. DECEMBER 5 Dec 27 yes-Jan 13 Jan 16' 78 final not no no ??? type final, (Regular) & verbal at as cor- prepared copy to Bd;. 1/16/78 mtz rected check att. DECEMBER 19 yes-Jan 13 Jan 16'78 final not no no ??? type final, as cor- prepared copy to Bd, fJ^ rected check att. DECEVBER 27 verbal? at Jan 16' 78 final not no no ??? type final, �J 1/16/78 mtg as cor- prepared copy to Bd, rected check att. Report by Pat Sutton , June 2, 1978 page 8a• �4 RESOLUTION NO. 7826 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DECLARATION OF INTENTION TO APPOINT AN AUDITOR FOR THE 1978 FISCAL AND CALENDAR YEAR WHEREAS, it has been the long-standing policy of the Board of Directors of the Truckee-Donner Public Utility District to hire an independent auditor for its annual audit; and WHEREAS, the auditor has been one from a list of those found to be acceptable by the Rural Electrificaton Administration; and WHEREAS, it has become necessary to recite this policy with respect to the tax year of 1978 . NOW, THEREFORE, be it resolved by the Board of Directors of the Truckee-Donner Public Utility District as follows : That the Board of Directors shall appoint an auditor for the 1978 tax year no later than its November 6, 1978 meeting. It is further understood that said auditor shall be acceptable to both the Farmers Home Administration and the Rural Electrification Administration. PASSED AND ADOPTED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a regular meeting thereof duly called and held in the District on the 5th day of June 1978 , by the following roll call vote: AYES: Huber Kuttel , Maass , Sutton NOES: ABSENT: , TRUCKEE-DONNER PUBLIC UTILITY DISTRICT B DAMES A. MAASS President ATTEST: A. MILTON S Clerk Thereof f�3 RESOLUTION NO. 78 27 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON CAPACITORS WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase two (2) each 600 KVAR and one (1 ) each 300 KVAR shunt power factor correction capacitors, NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby approve specifications described in Exhibit "A" attached hereto and made a part hereof; BE IT FURTHER RESOLVED that the President of the Board of Directors of the Truckee Donner Public Utility District is hereby directed to issue a call for bids based on the specifications as described in Exhibit "A," and that the date and time established for the bid opening is Monday , June 19 , 1978, at 2:00 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a Regular Meeting thereof duly called and held in the District on the 5th day of June, 1978, by the following roll call f., vote: AYES: Huber, Kuttel , Maass, Sutton NOES : None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT ,. f By �-- (,\ James A. Maass, President ATTE �^ A. Milton Seymour Clerk thereof i41-51- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 SPECIFICATIONS FOR SHUNT POWER FACTOR CORRECTION CAPACITORS Capacitors furnished shall meet all requirements of NEMA specifications CPI , 1976 and ANSI C55.1 , 1968 and all R.E. A. requirements. Capacitors are to be film type with biodegradable insulating oil . Capacitor mountings are to be as follows: 600 KVAR units to be similar to Westinghouse style #3-1NO220OA10; equipment catalogue #22BAA12010 300 KVAR units to be similar to Westinghouse style #3-1NO2100A10; equipment catalogue #22BAA11010. Capacitors are to be furnished in pre-engineered assemblies for pole mounting with provision for future addition of oil switches. EXHIBIT "A" RESOLUTION NO. 78 28 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON POLE MOUNTED DISTRIBUTION TRANSFORMERS WHEREAS, the Manager of the Truckee Donner Public Utility District has determined the need to purchase approximately 64 transformers during the remainder of the calendar year of 1978, NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby approve specifications described in Exhibit "A" attached hereto and made a part hereof; BE IT FURTHER RESOLVED that the President of the Board of Directors of the Truckee Donner Public Utility District is hereby directed to issue a call for bids based on the specifications as described in Exhibit "A," for the annual supply of pole mounted distributor transformers, and that the date and time established for the bid opening is Monday , June 19 1978, at 2: 15 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a Regular Meeting thereof duly called and held in the District on the 5th day of June, 1978, by the following roll call vote: AYES: Huber, Kuttel , Maass , Sutton NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By James A. Maass, President ATTEST: l J/ K. Milton Seymour Clerk thereof f,l,9 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 SPECIFICATIONS FOR SINGLE PHASE CONVENTIONAL POLE MOUNTED TRANSFORMERS PRIMARY VOLTAGE 7200/12470Y SECONDARY VOLTAGE 120/240 BUSHINGS 2 Bushings Primary 3 Bushings Secondary TAPS A. 105% B. 102 1/2% C. 100% D. 97 1/2% E. 95% Transformer must be equipped with external tap changer. OTHER SPECIFICATIONS Transformers furnished are required to meet R.E.A. specifications #D-10 and be listed in the R.E.A. list of acceptable materials. EXHIBIT "A" isf RESOLUTION NO. 78 29 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON UTILITY TRUCKS WHEREAS , the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase three small utility trucks, NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby approve specifica- tions described in Exhibit "A" attached hereto and made a part hereof; BE IT FURTHER RESOLVED that the President of the Board of Directors of the Truckee Donner Public Utility District is hereby directed to issue a call for bids based on the specifications as described in Ex- hibit "A," and that the date and time established for the bid opening is Monday June 19, 1978, at 2:30 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a Regular Meeting thereof duly called and held in the District on the 5th day of June, 1978, by the following roll call vote: AYES : Huber, Kuttel , Maass, Sutton. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT A By V& mes A. Maass, President ATTEST: ! 1 A. Milton Seymour ''�' Clerk thereof is3 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 9S734 TELEPHONE S87 3896 SPECIFICATIONS FOR LIGHT UTILITY PICKUP TRUCKS LOAD RATING 1/2 Ton ENGINE SIZE 2.2 Liter minimum TRANSMISSION Conventional 4-speed GAUGES Speedometer Fuel Gauge Engine Temperature Gauge Oil Pressure Gauge or Indicator REAR BUMPER Provision for Towing RADIO AM COLOR Yellow Must meet California and Federal emission and safety requirements for operation above 4,000 feet Mean Sea Level �- Delivery at the earliest possible date. EXHIBIT "A" RESOLUTION NO. 7830 OF THE �. TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING PLANS, SPECIFICATIONS & CONTRACT DOCUMENTS AND CALLING FOR BIDS ON RECONSTRUCTION OF THE OFFICE PARKING AREA WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to reconstruct the office parking area; NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby approve plans, specifica- tions and contract documents described in Exhibit "A" and on file in the District office; BE IT FURTHER RESOLVED that the President of the Board of Directors of the Truckee Donner Public Utility District is hereby directed to issue a call for bids based on plans, specifications and contract documents as describ- ed in Exhibit "A," and that the date and time established for the bid opening is June 19, 1978, at 2:45 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a Regular Meeting thereof duly called and held in the District on the 5th day of June, 1978, by the following roll call vote: AYES: Huber, Kuttel , Maass, Sutton NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By James A. Maass, President ATTEST: Milton Seymour Clerk thereof /.7 RESOLUTION NO. 78 31 of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE TRANSFER OF FUNDS TO LOCAL AGENCY INVESTMENT FUND WHEREAS , on September 12, 1977, the Board of Directors of the Truckee Donner Public Utility District approved Resolution No. 7728 auth- orizing investment of monies in the Local Agency Investment Fund; and, WHEREAS, the Board desires to have the consumer account funds at the Tahoe National Bank transferred pursuant to said resolution, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: That the Manager is hereby authorized to transfer funds from Account Number 03-99010-2, at the Tahoe National Bank, Truckee Branch, to the Local Agency Investment Fund. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly held within the District on the 5th day of June, 1978, by the following roll call vote: AYES: Huber, Kuttel , Maass, Sutton NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: CA es A. Plaass, President ATTEST: r i A. Milton Seymour Clerk thereof