Loading...
HomeMy WebLinkAbout1978-07-06 Min - Board REGULAR MEETING JULY 6, 1978 Due to the absence of President Maass and Vice President Kuttel , and the meeting having been called for 7:00 P.M. and the time being 7:20 P.M. , Director Sutton moved that Director Huber be elected Chairman pro tem until the arrival of Director Kuttel , who was expected. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Maass, absent; Kuttel , absent. SO MOVED. The Chairperson called the meeting of the Board of Directors of the Truckee Donner Public Utility District to order in the District office at 7:21 P.M. ROLL CALL: Directors Hatch, Huber, and Sutton were present. Directors Maass and Kuttel were absent. Although expected, Director Kuttel was unable to at- tend the meeting. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Counsel Grumer was present. District Engineer Cook, not present at the beginning of the meeting, arrived at 7:47 P.M. OTHERS PRESENT: Among those present were Don Strand, Don Callahan, John Brandt, and Wes Bentley. James Thompson, Dart attorney, was also present. APPROVAL OF MINUTES Director Sutton moved that the approval of the minutes be delayed until the end of the meeting. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. Director Sutton noted that she and Director Hatch had advised an interested party that the item of Special Business, regarding the 1 .9 acres of TDPUD poten- tially commercial land, would be discussed at approximately 8:00 P.M. , if the Board approved. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Mr. Seymour explained that the Electric Connection Fees in the amount of $7,700.00 on the Statement of General Fund was due to the great number of applications for electric service, which included two shopping centers. Director Sutton asked if it would be possible in the future, with credit balances on closed accounts and refunds on tine extensions, to show a total separately. The payment for the Savin copy machine and wages paid to temporary and II'k part-time employees were briefly discussed. Regarding the payment to R.E.A. for principal and interest, Director Sutton ascertained that this was a twice yearly payment. j Mr. Seymour noted that the Cook Associates billing for consulting services listed on the Bills for Board Approval was the adjusted billing for May. For the benefit of the new Director, the Manager advised that on the Statement of General Fund, the income represented a total for two weeks, the expenses are for a month. i Director Hatch moved that the bills submitted and the Statement of General Fund for June 29, 1978, be approved. Director Sutton seconded the motion. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Maass , absent; Kuttel , absent. SO I MOVED. REVIEW OF JANUARY BUDGET REPORT The January Budget Report was reviewed and briefly discussed; a copy has been made an attachment to these minutes. 4 7/6/78 pg. 1 V REVIEW OF REVISED 1976-1977 INCOME STATEMENT FOR WATER DEPARTMENT Review of the revised 1976-1977 Income Statement and February Balance Sheet will be placed on the next meeting agenda, July 17, 1978. Mr. Seymour noted that in the revised statement, Standby Revenue had been apportioned between Tahoe Donner Water and Truckee Water as accurately as possible. REVIEW OF FEBRUARY BALANCE SHEET AND STATEMENT OF REVENUES AND EXPENSES This item was set over to the July 17, 1978, meeting for review. COMMITTEE REPORTS The Chairperson advised that no Committees had met since the last Board meeting. SPECIAL BUSINESS DISCUSSION REGARDING THE 1 .9 ACRES OF TDPUD POTENTIALLY COMMERCIAL LAND It not yet being 8:00 P.M. , the Chairperson moved forward to the Manager's report. MANAGER'S REPORT GENERAL STATUS OF DISTRICT Outages- The District, the Manager reported, had two brief power out- ages, both occurring on the 27th of June, caused by lightning. One outage was in Tahoe Donner, the other at the lumber mill . In both instances, power was restored after only a few minutes. Water consumption - Water production was almost double that of May, 1978. Usage in the town increased from 27 million gallons to 36. Tahoe Donner water consumption has nearly tripled due to watering of the golf course, increasing from 7 million gallons to 19. Wells A and B have been put into service to help supply the demand. Mr. Seymour noted that water conservation seems to have been forgotten. Report on investigation of non-paying water customers The Manager advised that in the continuing search for non-paying water customers, three additional customers have been found in the last two weeks with illegal water hookups. All three instances were connections made by contractors during last fall or winter. These customers have paid their con- nection fees and will be billed for water back to the time of actual connec- tion. Report re follow-up with Sierra Pacific respecting joint venture in hyrdo plants Mr. Seymour noted that he had received a telephone call from Bill Richards of Sierra Pacific's Planning Department, who indicated that Sierra Pacific is interested in investigating joint venture possibilities for power from Stampede and Boca Dams. Later in July, he will attempt to arrange a meeting between Mr. Richards, the Bureau of Reclamation in Sacramento, and himself. He expressed the wish that several Directors also attend the meeting. He advised that Mr. Richards suggested that the District may be able to approach the Department of Energy and obtain some grant money to help with the project if it is feasible. The current low-head hydro grant program does not apply to either Stampede or Boca because it is limited to dams having a head of less than 65 feet. How- ever, Sierra Pacific feels that the Department of Energy may have grant money available under some other program that could be applied to Stampede and Boca Dams. Even if grant money is not available, some R.E.A. loan money may be available for the project. Accounting of Sierra Pacific Power Company refund Mr. Seymour ascertained that the Directors had received a copy of the Sierra Pacific Power Company refund status report. A copy of that report has been attached to these minutes. Report regarding new agreement with the Truckee Fire Protection District - Fire hydrants Because District Engineer Cook has not been available, the Manager noted, 7/6/78 pg. 2 the District has not held a meeting with the Fire District to discuss the terms of a new agreement. He spoke with the Fire Chief who indicated that the Fire District would be happy to negotiate a new agreement based on 1) the elimination of the rental charge for hydrants, and 2) the provision by the TDPUD of up to five hydrants per year with a restriction that hydrants cannot be stock-piled and must be used on District facilities. Soma Sierra Tank Director Sutton asked about murky water in Donner Trail Subdivision. Mr. Seymour reported that when the Forest Service Tank is full , water backs up in the line, and passes through a check valve into Soma Sierra Tank. Because of work on McGlashan Springs, the water is rather murky. Flushing of the water lines after construction of repair was discussed briefly. Accounting of Sierra Pacific Power Company refund Mr. Seymour reported that interest earned on the $166,303.85 refund from Sierra Pacific Power Company had not been accounted for on the refund status report. DISCUSSION REGARDING THE 1 .9 ACRES OF TDPUD POTENTIALLY COMMERCIAL LAND PUBLIC INPUT It was noted that the location of the 1 .9 acres was at the corner of Highway 89 and Donner Trail Road - across from the Bank of America and Safe- way. Don Callahan asked about the terms of the lease, and bidding procedure. He was informed by the Board that the purpose of the discussion was to deter- mine the desirability of doing something with the property, perhaps a lease or a sale. Mr. Callahan referred to the newspaper ad; he stated he thought the land would be leased at this meeting. �... Mr. Seymour noted that the purpose of the public discussion was to hear any pros or cons related to whether or not the District should lease this par- cel of land. Wes Bentley advised that he had been interested in the subject parcel for some time; he and Mr. Brandt, as community members, were interested in seeing the land developed for commercial use. He further stated that he felt it would be to the District's financial benefit to commercially lease the prop- erty. It was noted that in the Nevada County Master Plan, the property was designated commercial . Director Sutton moved that the Board continue this item until the July 17, 1978, meeting at 8:00 P.M. and that an ad be posted in the paper that will clarify the intent of the Board as to their purpose in obtaining public input. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT IStatus report re progress on fulfilling conditions of loan/grant Mr. Seymour reported that a Special Meeting will be held on July 11 , 1978, at 2:00 P.M. for the FmHA loan closing. Because President Maass will be absent, �• Vice President Kuttel will be executing all the documents. Mr. Cook presented progress pay estimates for Jetco in the amount of $28,284.20, which represents 14% of the value of the contract, and for Roen in the amount of $27,967.50, which represents 23% of the value of the con- tract. These will appear on the next meeting agenda for approval . The Request for Funds covering the period from the contract award through the first of July, and the Report of Cash Transactions supporting the Request were discussed briefly. Report on contractors progress The District Engineer reported that Roen's progress is satisfactory. He indicated that responsibility for box-lids repair has not yet been resolved. II I 7/6/78 pg• 3 I Jetco Construction was shut down yesterday in order that a revision in their methods could be made to comply with the backfill specifications. Resolution authorizing construction account with Bank of America for FmHA project 77-1 The proposed resolution prepared by District Counsel , which would allow for any two of the Directors to sign District checks, was reviewed by the Board. Director Sutton moved that the Board adopt Resolution No. 7837 authoriz- ing the construction account with Bank of America for FmHA Project 77-1 , which "1 would provide for any two of the Directors to sign checks on such account. The ° motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. a RESOLUTION REAFFIRMING THE DISTRICT'S ABILITY TO CHARGE CUSTOMERS FOR COL- LECTION FEES WHEN NECESSARY BECAUSE OF DELINQUENCY District Counsel Grumer advised that he is still seeking clarification in regards to preparation of this proposed resolution. He spoke briefly of Resolution No. 7738, which establishes interest on customer deposits, and charges assessed on late payments. After consulting with the Manager and Bookkeeper, Mr. Grumer stated he felt, if a new resolution is passed, it should contain a flat rate, perhaps in the amount of $7.50, for collection efforts. Director Sutton requested that Counsel research new laws relating to this matter. Further discussion as to the amount of a flat rate was held. $5.00 was suggested by Mr. Seymour. No action was taken or direction given. REPORT BY MANAGER, ENGINEER, AND COUNSEL ON METERING IN DONNER CENTER Mr. Seymour reported that Raymond Vail and Associates, engineering firm for Mr. Burge of Donner Center, have been advised that no will serve commit- ment for further development in Donner Center will be provided by the Dis- trict until existing obligations have been taken care of. A work order has been prepared for metering the existing building; Mr. Burge will receive an explanatory letter re the metering and unpaid connection fees. Mr. Seymour mentioned that presently two electrical connection fees are due, and approx- imately $3,000 for moving a pole. The Manager suggested an adjustment be made in the moving charge since the estimate given for this work was only $1 ,600. After discussion, it was decided that the District would refuse to hook-up the new buinding until prior obligations have been satisfied. Directors Huber and Sutton stated they felt the District should respond to the Planning De- partment Notice re this matter. No direction or action was taken. STANDBY CHARGES Status report on collections for 1977-1978 Mr. Seymour reported that the Bookkeeper had not yet prepared this report. Report respecting advice obtained from Assemblyman Chappie Mr. Grumer explained that he had contacted Assemblyman Chappie's legal assistant, who informed him that, if Mr. Grumer submitted a limited inquiry, a response should be received within ten days. Resolution reaffirming Standby Charges for fiscal year 1978-1979 The possibility of passing two resolutions, one establishing Standby Charges, and another implementing collections, was briefly discussed. No direction or action was taken. Director Sutton suggested action re collec- tions for delinquent 1977-1978 Standby Charges be taken at the next meet- ing. REVIEW OF PROPOSED MITIGATION AGREEMENT AND NEGATIVE DECLARATION ON SANDERS WELLS NO. 2 and 3 The District Engineer noted he had prepared a mitigation agreement and negative declaration in accordance with the Board's directions. Two omis- lions exist in the proposed agreement - 1) site plans for Sanders II and III from Cranmer Engineerins, and 2) the response from Dr. Sharp having to do with 7/6/78 Pg• 4 preventative catastrophe design in the well and pump installation. This matter will be placed on the July 17, 1978 meeting agenda. NEW REQUEST FROM FARMERS HOME ADMINISTRATION FOR WEATHERIZATION AGREEMENT Mr. Seymour advised that the District had received a letter and several telephone calls regarding the Farmers Home Administration Weatherization Pro- gram; they are very anxious to sign up California utility companies on this program. Director Huber noted that no one in this area would qualify for the program. Mr. Seymour further advised that, in order to qualify for R.E.A. funds, the District must have some kind of weatherization program. After fur- ther discussion, Director Sutton suggested that the matter be placed on the next meeting agenda. DISCUSSION OF FIRE AND LIABILITY INSURANCE COVERAGES AND COSTS Mr. Seymour directed the Board's attention to a recent bill for umbrella coverage in the amount of $7,000 from Stice and Wells, which brought the Dis- trict' s total liability cost for the year to $26,000. He has asked Mary Chap- man to contact the San Francisco office of Marsh & McClellan and request that a representative visit the District and provide suggestions and advice. Gen- eral discussion regarding the rising insurance costs and possibility of going to bid for insurance ensued. Director Sutton noted that, about two years ago, the District did have an insurance consultant from the Sacramento area; per- haps he should again be contacted. Mr. Seymour advised that the total insurance cost for last year was $17,000 to $18,000. The difference between last year and this year is due to an increase in cost of general liability insurance. DISCUSSION AND POSSIBLE ACTION RESPECTING DIRECTOR SUTTON'S RECOMMENDATIONS PERTAINING TO MINUTE PREPARATION PROCEDURES Director Huber tabled this item to the August 7, 1978, agenda. REVIEW OF CORRESPONDENCE FROM THE STATE BOARD OF HEALTH Correspondence from the Department of Health dated June 16, 1978, which itemized deficiencies and defects of the water system and noted a number of improvements in the system, was discussed. Mr. Seymour advised that a number of things to be done were included in the FmHA project. He further noted that the employees had been provided with a copy of the letter. Director Sutton moved, and Director Hatch seconded, that the Manager and Engineer report back to the Board with a plan for accomplishing the uncorrect- ed items that will not be corrected through the FmHA project at the August 7th meeting. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. RESOLUTION AUTHORIZING ALL DIRECTORS TO SIGN CHECKS ON ALL DISTRICT ACCOUNTS Discussion was had having to do with whether or not this resolution would be redundant. Director Sutton moved that the Board table this item, resolu- tion authorizing all Directors to sign checks on all District accounts, until the July 17th meeting, with direction that further research be done to deter- mine whether or not such a resolution is already in effect. Director Hatch seconded the motion. ALL AYE BY VOICE VOTE. SO ORDERED. MISCELLANEOUS INQUIRIES Conflict of Interest Code Inquiry was made relating to the proposed conflict of interest code pre- sented to County Counsel for review, recommendation and approval . It was the consensus of the Board that District Counsel inquire by letter as to the status of this matter. Sierra Pacific Power Co. - P.U.C. filing It was noted by, the Manager that Sierra Pacific Power Company had filed a request with the Public Utility Commission that the Truckee Donner Public Utility District be allowed to serve a 20-acre parcel within their boundaries. Nork Letter re Sanders Well #1 It was requested that the Directors be provided with a copy of Bill Nork's �14 recent letter to Mr. Cook regarding Sanders Well #1 . � 7/6/78 P9. 5 `V Special Workshop Meeting The Directors decided that a Special Workshop Meeting should be called for 8:00 P.M. on July 26, 1978, with the auditors respecting the audit report. McDonough correspondence - State Lands Commission suit Director Sutton made inquiry respecting correspondence dated June l2th from Martin McDonough re the State Lands Commission suit and proposed set- tlement agreement. Such letter was not copied to the Directors until June 29th. She requested that a copy of the letter be made an attachment to these minutes. It was suggested by Director Sutton that the matter be taken up in Executive Session. DISTRICT ENGINEER'S REPORT Report on progress in abandoning Prosser Well Mr. Cook reported that he had contacted one of the owners of the prop- erty upon which Prosser Well is located. The owner indicated that the District would be allowed to seal the well as proposed provided that an alternate well was constructed on the property for their use. The owner stated she was not agreeable to an alternate site for a public well on the property. She indicated that the well is in use at the present time, and stated she felt it was a valuable asset to the property. Director Huber noted that the well cannot be used for public water supply and that the State has ordered the well sealed. District Engineer Cook advised that the well can be used for irrigation purposes, but there is a problem relating to exposure to the aquifer. Mr. Cook noted that, if no other method is possible, the well could be condemned and sealed in the public interest under the Health and Safety laws. Quintana Construction Mr. Cook reported that the East River Street line extension by Quintana Construction is under way at the present time. 800 feet of pipe is in the ground; but, as yet, Quintana does not have the bonding straps that are re- quired. Tahoe Donner Phase 1 T & S Construction is working on Phase I to the east of the District Office, Mr. Cook reported. He noted that there is a problem regarding an easement granted by the Josephs for the installation of the transmission main to the town tank; the Josephs do not recall granting such an easement. Both Mr. Cook and Mr. Hiatt have been in contact with Mr. Joseph. Mr. Joseph will be in contact with his attorney. Construction by T & S has stopped pend- ing such contact. Mr. Cook noted that a copy of the easement is attached to the right of entry and is available for review. Status of South Side Springs Application to Appropriate Unappropriated Water The Application to Appropriate Unappropriated Water in South Side Springs was completed in April , but the present status is unknown, Mr. Cook reported. He will check into the matter and report to the Board at the July 17th meet- ing. DISTRICT COUNSEL'S REPORT Report on West River Street Assessment District delinquencies i Mr. Grumer reported that there were two delinquencies, one in the ap- proximate amount of $2,600, the other, approximately $1 ,851 . He noted in- structions given by the Board to commence with forwarding demand letters had not yet been carried out. He made inquiry regarding Resolution 7617. The resolution provides, if effective, that a 30-day notice will be given to individuals delinquent - at the end of such 30-day period, if payment has not been received, foreclosure proceedings will be initiated. Review of the form letter for collections was reviewed. A determination as to whether provisions of the resolution are in effect and should be followed, or whether a collection letter should be forwarded must be made. Director 7/6/78 pg• 6 e Sutton suggested this matter be tabled until the end of the meeting after the Board has had the opportunity to review Resolution 7617. Report on Management Leave of Absence policy District Counsel advised that he and Director Sutton are planning to meet regarding the Management Leave of Absence Policy next week and will report to the Board after such meeting has been accomplished. Report respecting Underground Construction Company Mr. Grumer advised that he had received correspondence from Mr. McManus, representative of Underground Construction Company, who stated he would like to resolve the claim either in judicial form or by discussion with District representatives. District Counsel further advised that Mr. McManus will come to the District for such meeting which will be scheduled as soon as possible. At the Manager's suggestion, Bob Slattery, Dave Ruly, and Bruce Grow are to be included in the meeting. Smolsky claim District Counsel noted that a claim on behalf of the Smolskys had been filed by Ed Barnett, their attorney. By letter, Mr. Grumer recommended denial of the claim. At the time of denial , he suggested a copy of such denial be forwarded to the District's insurance carrier. Director Sutton moved that the Board deny the claim of John and Mary Jean Smolsky, and that notice of this rejection be sent to their attorney, Edmund S. Barnett. District Counsel suggested that a copy of this notice be forwarded to Glen Stice and Jim Jorgensen. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. Biltz Tract In answer to a question posed by Director Sutton, Mr. Seymour advised that, as yet, a letter indicating that the District is an interested party to the Biltz Tract complaint filed with the Public Utilities Commission has not been mailed. Director Sutton noted the importance of such letter and further noted that the meeting had been changed to a date in August. PLANNING DEPARTMENT NOTICES Coffey's Garage - Notice concerning commercial development of Coffey's Garage was brought to the Board's attention by the Manager. Robert Toth - Mr. Seymour noted that the County of Nevada has approved the 15 duplexes to be built on Palisades Drive, to which the District had no ob- jections. Coffey's Garage - Fire flow available to the proposed commercial development at Coffey's Garage was discussed. Director Sutton stated she felt the Dis- trict Engineer had the obligation to examine commercial developments, and she moved that the matter be referred to him for review and recommendation. Mr. Seymour stated that such referral was automatic. THE MOTION DIED FOR LACK OF A SECOND. Martis Valley Estates - Director Sutton made inquiry regarding Martis Valley Estates Unit #4, which was in the Planning Department stage a month ago. In /^ response to her question, Mr. Cook noted that he was not aware of such notice. ' Director Sutton requested that an item relating to the status of Martis Valley Estates Unit #4 from the standpoint of the District's input into the process if there has been notice from the Planning Department be placed on the next meeting agenda. CORRESPONDENCE Mr. Seymour noted that a letter had been received from Arthur Rich re electrical problems in his home. Mr. Seymour advised that the voltage was not sufficient to cause serious damage, but would tend to shorten the life of incandescent light bulbs. The taps on the transformer serving Mr. Rich have been reset back to release only 124 volts maximum. The Manager stated he did not believe Mr. Rich had a valid claim. Mr. Seymour advised that the District is in the process of investigating i 7/6/78 pg. 7 �y system restrictions on voltage with the idea of reducing system voltage to a minimum of 114 and maximum of 120 volts, which was recommended by the State Energy Conservation Department. Director Sutton noted that she did not wish to reject the claim. She moved that the claim of Arthur Rich be placed on the next agenda, July 17, 1978. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. EXECUTIVE SESSION At 10:22 P.M. , Director Huber adjourned the meeting to Executive Session to discuss legal and personnel matters. RETURN TO PUBLIC SESSION �. The meeting was reconvened to public session at 10:58 P.M. APPROVAL OF MINUTES Director Huber stated that approval of the minutes (of March 26, 1977, July 29, 1977, August 3, 1977, September 6, 1977, September 7, 1977, Septem- ber 12, 1977, November 7, 1977, November 14, 1977, November 17, 1977, Novem- ber 21 , 1977, March 6, 1978, June 5, 1978, June 14, 1978, June 16, 1978, and June 26, 1978) would be tabled until the next Regular Meeting in July. WEST RIVER STREET ASSESSMENT DISTRICT DELINQUENCIES With respect to the West River Street Assessment District delinquencies, Mr. Grumer asked that the record reflect that Resolution No. 7617 had been provided and reviewed. Director Hatch moved that, pursuant to Resolution No. 7617, District Counsel be instructed to commence foreclosure proceedings with respect to the West River Street Assessment District delinquencies. The motion was seconded by Director Sutton. ROLL CALL: Hatch, aye; Sutton, aye; Huber, aye; Kuttel , absent; Maass, absent. SO MOVED. REQUEST OF DIRECTOR HATCH In order to avoid any conflict of interest between the TDPUD and National Forest Service, his employer, Director Hatch requested that he be furnished with two copies of the draft minutes of each meeting at which he is in atten- dance - one copy will be provided to his Supervisor for review. The Board had no objections. STATE LANDS COMMISSION SUIT Director Huber noted that the Manager had been directed to contact Martin McDonough regarding his June 12th letter to inquire as to the status of the State Lands Commission Suit and proposed settlement agreement. A report on this matter will be given at the next meeting. ADJOURNMENT There being no further business before the Board, Director Hatch moved, and Director Sutton seconded the motion, that the meeting be adjourned. Director Huber adjourned the meeting at 11 :04 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1 BY Ja s A. Maass, President Susan M. Craig, Executi e Secretary 7/6/78 pg. 8 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE. CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: T r 1 . 2. 3. 4. 5. 6. 7. 8. 9. 10. 11 . r 12. 13. 14. 15. 16. 17. 19. 20. 21. 22. 23. BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous hardware, fork lift rental 27.26 5.27 38.52 71.05 Aetna Life Insurance Life insurance premiums, 6/78 54.80 54.80 Alpha Hardware Shovels, brooms, plumbers tape, hickey bender 94.56 40.53 135.09 Armanko Office supplies 189.27 189.27 Atlantic Richfield Gasoline 819.65 819.65 R.W. Beck & Associates Power Requirement Study, Two-Year Work Plan Financial Forecast, March and April 492.57 492.57 Blue Cross Health plan premium, 7/78 1979.46 1979.46 Bookman_Edmonston Engineering services - Tahoe Donner 1689.35 1689.35 Business & Institutional Furniture Shipping charges 24.00 24.00 California Municipal Utilities Association services, 7/1/78 thru 6/30/79 520.00 520.00 Cal Western Life Pension plan premium, 7/78 1816.83 1816.83 Camellia Valley Supply Water meters, gate valves, machine bolts 5.93 384.15 390.08 Continental Courier Service Courier service for water samples, 5/78 33.00 33.00 Cook Associates Consulting services 366.27 2941.24 3307.51 Crown Life Insurance Long term disability, 6/78 348.01 348.01 Davis Auto Parts Misc. vehicle parts 11.77 33.53 45.30 Dept. of General Services Comm- unications Div. Radio System Radio repair 44.63 44.63 Dictaphone Maintenance agreement, dictaphone 90.00 90.00 Digital Diskettes, computer maintenance agreement 269.02 269.02 Electronic Calculator Maintenance agreement - office calculator 60.00 60.00 General Electric Supply Volt meter, copper wire 451.51 451.51 General Pacific Splices 215.71 215.71 Gould, Inc. Repairs on pressure transmitter 32.71 32.71 Graybar Wire, photo control cell mounting bracket, volt meter 2165.30 2165.30 Hersey Top case gasket 251.41 251.41 L & V Fuel Unleaded fuel 3.15 3.15 Linjac Supply Car battery 35.99 35.99 Maydwell & Hartzell, Inc. Compression tool , die, bag, fuse links 287.45 287.45 Martin McDonough Legal services, 5/78 527.81 527.81 Mission Linen Linen service 42.61 42.61 Osburn's Garage Vehicle repairs 146.47 146.47 Pacific Telephone Co. Monthly phone charges 295.30 295.30 Pacific Telephone Co. Monthly telemetry charges 162.75 162.75 Record Supply Concrete boxes and lids 2383.94 2383.94 RTE Corp. Transformers 5892.54 5892.54 Sangamo Meters, disks and spindles, lower pivot assemblies 3580.89 3580.89 Sierra Pacific Power Co. Power usage, 5/78 122897.23 122897.23 U� Electric Water General Total Sierra Sun Bonanza Advertising of bids 86.85 23.78 110.63 Southern Pacific Lease agreement for overhead power line crossing 20.00 20.00 Specialty Oxygen Welding rod 94.94 94.94 Standard Oil Multi-motive grease, motor oil 158.75 158.75 Sun Printing Office supplies 38.03 38.03 Tahoe Chemical Lab Water analyses 84.00 84.00 Tahoe Instant Press Office supplies 69.86 69.86 Taylor's Tires Flat tire repairs 7.00 7.00 Teichert Aggregates Aggregate base 494.90 24.32 127.03 646.25 Tippecanoe Press Liberty record binder 8.15 3.49 11.64 Tom's T.V. Tape cassettes 37.21 37.21 Truckee Donner Disposal Monthly garbage service, 2 - 20 yd. drop boxes 145.00 145.00 Truckee Tahoe Lumber Door knob, staples 38.26 38.26 USDA - REA Principle and interest 15221.59 15221.59 Valair 2 office room cooling units 717.62 717.62 Wedco Service sleeves, aluminum clamps, bolts, ladder, dement, fuses, conduit, wire 2202.51 68.11 2270.62 Phil Willard Enterprises Janitorial services 182.50 182.50 154549.48 8667.63 8389.18 171606.29 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - June 29, 1978 Bank Balance - June 15, 1978 $ 2,362.90 Truckee Electric and Water Revenue 78,020.41 Donner Lake Electric Revenue 17,963.97 Electric Connection Fees 7,700.00 Water Connection Fees 3,781 .00 Facilities Fees 1 ,475.00 Standby Revenue 474.42 Miscellaneous Billings Revenue 238.90 Miscellaneous Revenue 337.26 $ 112,353.86 Bank of America - Truck loan payment $ 474.02 Federal tax deposit 2,333.95 George Cattan - Pension plan payment 258.75 Michael Connell - Travel expenses to Oakland to pick up truck 50.00 Directors - Board meeting attendance 400.00 Florin Road Toyota - Three new Toyota trucks 13,087. 14 I.B.E.W. - Union dues, 6/78 194.50 Judith Lemke - Secretarial services 287.00 Petty Cash - Replenish fund 97.56 Refunds - Credit balances on closed accounts: Darlene Wagner 1-263-01 3.28 Patty Oliver 14-034-04 3.02 J. Friscia 19-712-02 11.94 Gerald Metz 64-200-04 1 . 17 Dennis McAtee 66-041-08 29.83 Refunds - Line Extensions: Roland Whited 268.51 Terrell E. Ogburn 117.85 Walter Treichler 67. 29 Carl Bartlett 46.08 Carl Bartlett 27.54 r Cliff Johnston 15.30 r Maurice Bettisworth 722.46 Robert Entwisle 180.62 Vern Scarbrough 382.68 Tahoe National Bank - Computer loan payment 356.44 Tahoe Office Systems - Savin Copy Machine 6,110.00 U.S. Postmaster - Postage Permit #1 400.00 ( 25,926.93) PAYROLL 6/15/78 OT DT Standby Gross Net Barry 629.20 489.10 Chapman 112. 14 738.70 531 .76 Connell 682.00 495.37 Craig 500.00 378.38 Grow 44. 73 919.45 664.99 Jones 476.96 354.10 Marsh 599.28 428.06 Lopez 812.24 572.52 Pomponio 520.08 393.86 Reynolds 56.52 94.20 983.84 712. 40 Rose 615.12 413.11 Rully 48.84 138.38 908.04 589.87 Seymour 1250.00 860.68 Silva 39.76 99.40 1013.88 719.57 Slattery 750.00 560.62 Straub 812.24 572.52 Tamietti 12.21 138.38 871 .41 679.85 Waltrip 38.64 605.36 449.14 Bennett 520.08 410.40 313.08 316. 52 193.60 14207.88 10276.30 Temporary and Part-time Employees : Mannix 130.88 121 .65 Painter 229.04 183.00 Shapiro 351 .74 292.05 711 .66 596.70 313.08 316.52 193.60 14919.54 10873.00 Bank Balance - June 29, 1978 $ 75,553.93 Bills for Board Approval (See Attached) (171 ,606.29) Bank Balance after payment of above ( 96,052.36) LAIF transfer to cover above bills - transfer to be made 97,000.00 July 6, 1978. General Fund balance in LAIF after transfer is $ 218,640.22 Balance of account after LAIF transfer $ 947.64 TRUCKEE DONNER PUPUTX 11 t ITY DISTRICT WATER AND ELECTRIC BUDGET - 1978 FOR THE MONTH OF. AND ONE MONTH ENDED JANUARY, 1978 Water Water Elec. Elec. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Sales from Usage 35,275 18,000 246,659 248,000 15,275 18,000 276,743 246,659 248,000 2,139,369 261 ,934 2,416,112 Interdepartmental 14 14 4,288 4,050 14 14 168 4,288 4,050 56,416 4,302 56,584 Standby Charges 222 222 377 377 222 222 46,023 377 377 57,500 599 103,523 Transfer Fees - - 915 1 ,000 - - - 915 11000 10,215 915 10,215 Conn. Fees and Line. Ext. 1 ,206 1,200 1 ,400 1,400 1 ,206 1,200 26,400 1 ,400 1,400 76,800 2,606 103,200 Tapping Fees - - - - - - 5,000 - - - - 5,000 Facility Fees 150 - - - 150 - 20,500 - - - 150 20,500 Fire Standby Revenue 210 248 - - 210 248 2,980 - - - 210 2,980 Fire Hydrant Rents - - - - - - 1,239 - - - - 1,239 Pole Contacts Rents - - - - - - - - - 5,006 - 5,006 Customer Contributions: Misc. Job Work - 208 - 83 - 208 2,500 - 83 1 ,000 - 3,500 Comm. Serv. Repairs - - - - - - 2,000 - - - - 2,000 Loans and Grants - - - - - - 299,000 - - - - 299,000 Other Misc. Income: Int. on Restricted Funds - - - - - - 15,550 - - 6,313 - 21 ,863 Surplus Sales, etc. - - 50 - - - 11000 50 - 3,000 50 4,000 Miscellaneous Income 2 - 7 - 2 - - 7 - - 9 - Total Income Available 17,079 19,892 253,696 254,910 17,079 19,892 699,103 253,696 254,910 2,355,619 270,775 3,054,722 APP" )ONS Water Water Elec. Elec. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Operations and Maintenance: Dept. Salaries 3,098 3,167 8,816 9,033 3,098 3,167 38,000 8,816 9,033 108,390 11 ,914 146,390 Dept. Employee Benefits 409 839 1,162 2,394 409 839 10,070 1 ,162 2,394 28,723 1,571 38,793 Purchased Power 3,980 4,000 169,409 169,409 3,980 4,000 58,000 169,409 169,409 1,739,000 173,389 1,797,000 Plant Materials 1,962 3,661 3,597 12,765 1 ,962 3,661 43,927 3,597 12,765 153,182 5,559 197,109 Vehicle Oper. Expense 517 1,100 756 1 ,967 517 1,100 13,200 756 1 ,967 23,600 1,273 36,800 Water Quality Control 42 83 - - 42 83 11000 - - - 42 1 ,000 Telemetry Maint. 1,500 100 - - 1 ,500 100 19200 - - - 1,500 1,200 Telemetry Leased Lines 163 167 - - 163 167 2,000 - - - 163 2,000 Radio Maint. - 45 - 105 - 45 540 - 105 1,260 - 1 ,800 Equip. Rentals - 167 - 42 - 167 2,000 - 42 500 - 2,500 Small Tools & Instrmts. 98 125 125 250 98 125 1 ,500 125 250 3,000 223 4,500 Comm. Meter Replace. Mat1s. - 833 - - - 833 10,000 - - - - 10,000 General and Administrative: Billings and Off. Supplies 286 299 435 699 286 299 3,593 435 699 8,384 .721 11 ,977 Postage 69 125 198 350 69 125 1,500 198 350 4,200 267 5,700 Telephone 93 100 217 225 93 100 1 ,200 217 225 2,700 310 3,900 Off. Eq. Maint. & Lease 97 113 226 264 97 113 1,357 226 264 3,166 323 4,523 Outside Services: District Engineer 1 ,818 2,000 4,769 2,000 1 ,818 2,000 24,000 4,769 2,000 24,000 6,587 48,000 APPROPRIATIONS r Water Elec. Elec. W� Water Water Elec. Elek jec: Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD dotal YTD Actual Budget Actual Budget Actual Budget_ Budget Actual Budget Budget Actual Budget Outside Services: (cent) Other Engineering - - - - - - 81000 - - - - 8,000 Dist. Legal Counsel 673 542 960 1 ,067 673 542 6,500 960 1 ,067 12,800 1 ,633 19,300 Other Legal .Counsel 59 233 69 200 59 233 2,800 69 200 2,400 128 5,200 Financial Consultant - - - 250 - - - - 250 3,000 - 3,000 Auditor - - - - - - 3,200 - - 6,300 - 9,500 Computer Program. - - - - - - 600 - - 2,400 - 3,000 Advertising & Legal Not. - 100 109 233 - 100 1 ,200 109 233 2,800 109 4,000 Insurance - - - - - - 7,650 - - 7,650 - 15,300 Board of Directors Fees 315 350 135 150 315 350 4,200 135 150 11800 450 6,000 Travel and Meetings 64 60 149 140 64 60 720 149 140 1 ,680 213 2,400 Building Maint. 66 167 495 392 66 167 2,000 495 392 4,700 561 6,700 Election Exp. - - - - - - 200 - - 1 ,500 - 1,700 Utilities 274 67 494 158 274 67 800 494 158 11900 768 2,700 Admin. Salaries: Management 1 ,634 1 ,667 3,295 3,383 1 ,634 1 ,667 20,000 3,295 3,383 40,600 4,929 60,600 Hourly 3,492 3,583 7,830 8,007 3,492 3,583 43,000 7,830 8,007 96,080 11 ,322 139,080 Admin. Employee Benefits: Management 215 467 435 947 215 467 5,600 435 947 11,368 650 16,968 Hourly 461 1 ,003 1 ,033 2,252 461 1 ,003 12,030 1 ,033 2,252 27,027 1 ,494 39,057 �W APPROPRIATIONS Water Elec. Elec. Wa._, Water Water Elec. Elec !c. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Debt Service: FmHA, REA, SPPC. - - - - - - 16,000 - - 45,000 - 61,000 Princ. & Int. Computer Loan Repymt. , 107 107 724 724 107 107 1 ,283 724 724 8,682 831 9,965 Line Truck Repymt. Sewer Assessments - - - - - - 11100 - - - - 11100 Reserved for Future Meters - - - - - - 5,000 - - - - 5,000 Trnsfr. to Restricted Funds - - - - - - 20,500 - - - - 20,500 Int. Trnsfr. to Rest. Funds - - - - - - 15,550 - - 6,313 - 21 ,863 Total Appropriations 21,492 25,270 205,438 217,406 21 ,492 25,270 391 ,020 205,438 217,406 2,384,105 226,930 2,775,125 RECAP: Total Income 17,079 19,892 253,696 254,910 17,079 19,892 699,103 253,696 254,910 2,355.619 270,775 3,054,722 Total Appropriations 21,492 25,270 205,438 217,406 21,492 25,270 391,020 205,438 217,406 2,384,105 226,930 2 775 125 Net (Loss) or Gain ( 4,413) ( 5,378) 48,258 37,504 ( 4,413) ( 5,378) 308,083 48,258 37,504 ( 28,486) 43,845 279,597 V� TRUCKEE DONNER PUBLIC UTILITY DISTRICT Sierra Pacific Power Company Refund Status Report July 6, 1978 r— Total Refund Received $ 166,303.85 Costs incurred relating to refund: Advertising: Sierra Sun $ 108.00 Sacramento Bee 97.64 S.F. Newspaper 181 .02 Los Angeles Times 133.00 Reno Newspapers 84.00 $ ( 603.66) Consultants: R.W. Beck & Associates $ 34,132.52 Martin McDonough 5,567.80 Spiegel & McDiarmid 731 .85 $( 40,432.17) Other Miscellaneous Expenses: Allied Business Forms - $ 37.38 Labels for post cards Forms Management - 384.15 Refund checks Ray Manning - 187.50 Letters to customers , label & prepare post cards Sun Printing - 9.32 ,.., Two signature stamps Tahoe Instant Press - 222.82 Letters & post cards U.S. Post Office - 1 ,076.00 Postage (When all checks are mailed) Vartron - 2,851 .45 $( 4,768.62) Programming Amounts refunded to customers: Refunds applied to open accounts: Truckee Electric $ 37,592.,63 Donner Electric 14,825.28 Large Commercial Accounts 37,013.98 (Book 50 & 51 ) $( 89,431 .89) ** Refunds made to customers on closed accounts , checks issued: Truckee Electric $ 12,194.52 Donner Electric 4,400.70 Large Commercial Accounts 1 ,200.93 (Book 50 & 51) $( 17,796.15) District Share of refund: Water Department usage $ 3,313.09 �.— Office usage 229.30 Line loss 7,348.26 Donated street light usage 579. 17 $( 11 ,469.82) Balance of refund $ 1 ,801 .54 These costs do not reflect interest earned nor any employee labor. *There are still a few refunds on closed accounts to be made which will not amount to more than $200.00. However, more research needs to be done to determine whether the credit balances are due to the applied refund or an overpayment by the customer. RESOLUTION NO. 78 37 ram-• OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT ESTABLISHING A CONSTRUCTION ACCOUNT AT BANK OF AMERICA FOR FmHA PROJECT 77 1 WHEREAS, The Truckee-Donner Public Utility District has completed its application for drought relief financial assistance from the Farmers Home Administration; and WHEREAS, the Board of Directors desires to establish a separate checking account for the deposit and disbursement of loan funds and grant proceeds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby authorize the establishment of a checking account at the Truckee Branch of Bank of America for the express purpose of handling the funds relating to FmHA Project 77-1. BE IT FURTHER RESOLVED, that the documents filed with Bank of America indicate the requirement of two signatures, with any of the five directors being able to sign. r-• PASSED AND ADOPTED by the Board of Directors of the Truckee- Donner Public Utility District, at a meeting held within said District on the 6 th day of July , 1978, by the following roll call vote; AYES: Hatch , Huber Sutton NOES: None , ABSENT: Kuttel , Maass TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By MES A. MAASS, President ATTEST: A. MILTON SEYMOUR, Clerk Thereof