HomeMy WebLinkAbout1978-07-17 Min - Board REGULAR MEETING
JULY 17, 1978
In President Maass ' absence, Vice President Kuttel called the Regular
Meeting of the Board of Directors of the Truckee Donner Public Utility District
to order in the District offices at 7:06 P.M.
ROLL CALL: Directors Hatch, Huber, Kuttel , and Sutton were present. Director
Maass was absent.
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EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig.
CONSULTANTS PRESENT: District Counsel Grumer and District Engineer Cook were
present.
OTHERS PRESENT: Among those present were John Peterson, John Sharp, Fred Whit-
ford, Harold Christian and Jane Reed.
APPROVAL OF MINUTES
Review of draft minutes - Director Huber moved that the minutes of March 26, 1977,
July 29, 1977, August 22, 1977, November 7, 1977, November 14, 1977, November 17,
1977, November 21 , 1977, March 6, 1978, and June 14, 1978 be adopted with any cor-
rections attached. The motion was seconded by Director Hatch. ROLL CALL: Hatch,
aye; Huber, aye; Sutton, no; Kuttel , aye; Maass, absent. SO MOVED. Director Sut-
ton stated that there were corrections which have been submitted to some of these
minutes and which need to be part of the final copy of the minutes in order for
the minutes to be accurate - she further stated she believed the Board defeated
its purpose of the minute process by accepting inadequate or erroneous drafts.
Review of Sutton's corrections to previously approved minutes of May 15, 1978
Director Sutton noted that the corrections being discussed were those
submitted after the Board took action to approve these minutes when the Board knew
corrections were in the process of being typed. She requested this agenda item
believing that the Board wished to keep accurate records of the meeting.
Director Huber moved that the corrections (submitted by Director Sut-
ton) be attached to the approved minutes of May 15, 1978. The motion was seconded
by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Sutton, no; Kuttel , aye;
Maass, absent. SO MOVED. Director Sutton requested the record show she believed
the minutes should be as accurate as possible - she stated that attachment was
not making that accuracy part of the body of the minutes.
BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND
Relating to Director Huber's inquiry about interest received from
LAIF, Mr. Seymour advised it pertained only to the General Fund. She also asked,
since the statement was dated July 14, 1978, why Project 77-1 funds received on
the llth were not included. The Manager noted that this is a separate account.
However, payment of bills for Project 77-1 are presently to be made out of the
General Fund because checks for the special construction account had not yet been
received. In answer to Director Sutton' s question, District Engineer Cook stated
that, at the last meeting, partial payment estimates had been presented for Board
review and would be listed on the agenda for approval at this meeting. Directors
Sutton and Huber indicated they had not received a copy of the payment estimate,
and agreed that the manner in which 77-1 construction payments were presented for
approval was improper; payment should be made directly out of the special con-
struction account. It was suggested that payment be made on counter checks drawn
on the special account. Director Sutton asked that approval of the payment es-
timates be delayed until later in the meeting when Directors have had an oppor-
tunity to review copies of the estimates - then authorization can be given.
Director Huber requested that the Board be provided with an account-
ing of the amount in LAIF on each Statement.
Discussion was held concerning the computer school expenses for Libby
Wiser Bennett in the amount of $838.00 listed as an approved billing. Director
Sutton requested that the record show she felt the Board needed a written policy
7/17/78 pg• 1
regarding people being sent to conferences or schools, etc. , because she didn' t
believe there was any written policy. District Counsel volunteered to prepare
a draft policy for Board review having to do with expenses for conferences and
training sessions for employees and Directors. This will be presented at the
August 7, 1978, meeting.
Director Sutton requested that the Manager provide an accounting of
his expenses for attendance at the R.E.A. conference in Washington D.C. held in
April ; Mr. Seymour agreed to do so.
In answer to Director Sutton's question, Mr. Seymour advised that
the expense for travel to Oakland was for the purpose of picking up the new
water truck.
Query was made by Director Sutton relating to the increase in the
petty cash fund from $100 to $200. She believed the $100 amount was set by
motion and did not think it could be changed without direction from the Board.
She requested that discussion and possible action relating to an increase in the
petty cash fund be set on the agenda for the next meeting. None of the other
Directors expressed any reservations relating to this increase in the petty
cash fund.
Director Hatch moved that the Board allow the petty cash fund to be
increased from $100 to $200. The motion was seconded by Director Huber. ROLL
CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel , aye; Maass, absent. SO
MOVED.
Director Sutton moved that the Board authorize payment of the bills
with the exception of the payment to Jetco Underground Construction as partial
payment under the FmHA project in the amount of $38,284.20, and with the fur-
ther exception of the C. W. Roen Construction bill , partial payment on the Farm-
ers Home Loan project in the amount of $27,967.50, with the understanding that
these will be taken up later in the meeting. The motion was seconded by Director
Hatch. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel , aye; Maass, ab-
sent. SO MOVED.
REVIEW OF REVISED 1976-1977 INCOME STATEMENT FOR WATER DEPARTMENT
This statement was mentioned, but no discussion ensued. A copy of
the Income Statement has been attached.
REVIEW OF FEBRUARY AND MARCH BALANCE SHEETS AND STATEMENTS OF REVENUES AND
EXPENSES
Director Kuttel inquired if the Balance Sheets and Statements of
Revenues and Expenses could be received on a more current basis. Mr. Seymour
noted that these reports should only be two months behind. It was the request
of Director Huber that the Budget Report be kept current; she will not vote
to authorize further expenditures until she knows where the District stands.
Relating to the March Statement of Revenues and Expenses, Mr. Sey-
mour will ascertain why the Water Department shows a credit for Interest Expense
on Loans.
COMMITTEE REPORTS
Status report on 1977 minutes
Director Sutton advised that approximately one month ago she had
submitted a status report on the 1977 minutes.
Water Committee
Mr. Seymour noted that he had written to Director Sutton and Mr.
Cook concerning a possible Water Committee meeting in August. The meeting was
set for August 22, 1978.
Management Leave of Absence Policy
Director Sutton and District Counsel Grumer have not yet met con-
cerning the Management Leave of Absence Policy. The matter was tabled.
7/17/78 pg. 2
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MANAGER'S REPORT
General status of District
An electric outage occurred on July 13th that affected Teichert and the
properties along Deerfield Avenue. The outage was caused by the combination
of a weak fuse and a warm day.
There have also been several minor water outages cuased either by faulty
telemetry or were planned in connection with the FmHA project.
Mr. Seymour advised of a resident on Deerfield Line suffering from dysen-
tery; the County Health Department suggested to her that perhaps the cause
was the water supply. However, there were no other reported cases in the
District. The Manager has ordered that samples be taken for testing thinking
there might be infiltration from a faulty sewer line.
One customer was caught stealing power; the matter is still under investi-
gation. This item will be discussed in Executive Session.
Report on investigation of non-paying water customers
The staff has completed a list of customers who have, and are paying for,
electric service, but are not paying for water. The District is investigating
areas known to have water service available. Although the list is fairly ex-
tensive, the vast majority of people will have a valid reason for not having paid for
water service. The Manager requested that he be allowed to report further
during Executive Session.
Report re follow-up with Sierra Pacific respecting joint venture in hydro plants
Mr. Seymour had nothing further to report regarding the joint venture be-
tween the TDPUD and Sierra Pacific in hydro plants. He placed a call to Billy
Martin's office (Bureau of Reclamation) but is still awaiting a .return call .
The District is anticipating a meeting with the Board of Reclamation or the
Western Power Marketing Administration of the Department of Energy.
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Report respecting fire and liability insurance coverages and costs
Marsh & McClennan were contacted; Mr. Seymour expected to have a repre-
sentative visit the District in the very near future to discuss fire and
liability insurance coverages and whether or not the District can better its
present condition.
Report on meeting with representatives of Underground Construction Co.
The meeting with representatives of Underground Construction Co. has
not yet been held.
Report on contact with McDonough re State Lands Commission vs TDPUD
Mr. Seymour indicated he had contacted Mr. McDonough; it was his request
that the Board take action at this meeting with respect to Dart's proposal
for settlement of the State Lands Commission case as indicated in his letter
of May 23rd. Director Sutton suggested that the matter be discussed during
Executive Session. Mr. Seymour noted he would be calling Mr. McDonough to-
morrow to advise of any action taken by the Board.
Manager' s recommendation of minute preparation and approval
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The Manager noted that the final objective in minute preparation is an
r" accurate, bound document which has received final approval of the majority
of the Board and which contains all the necessary attachments. He listed
! the following steps necessary in achieving the final objective.
a) From the magnetic tapes and notes taken during the meeting, the
Executive Secretary prepares a draft version of the minutes of the meeting.
b) Copies of the draft minutes are furnished to the Board members and
Manager for review and any corrections required.
j c) Upon return of the corrections, the Secretary will then prepare a
final draft copy of the minutes.
d) The final draft minutes should be listed on a Regular Board Meeting
agenda for discussion and direction to either finalize or revise the minutes
as corrected.
e) Assuming the direction is to finalize the minutes, the secretary then
would type a final version and make the necessary attachments. This final
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form of the minutes would then be placed on the agenda of a Regular Board
meeting for final approval and direction to be bound in the minute book.
Director Sutton suggested that the Clerk of the District review the
draft minutes and provide corrections prior to such draft being distributed
to the Board.
Based on this procedure, the Manager reported, a minimum of four weeks
would be required to go from the meeting from which the minutes are being
prepared until final approval and binding in the minute book.
Director Sutton requested that the minutes be discussed further during
Executive Session.
Status report - 1977 minutes
Review of the minutes of 1977 and 1978 through March 31st is required
by the auditors prior to finalization of the 1977 audit. There are two
sets of minutes to be completed - the minutes of February 6, 1978, and the
minutes of November 30, 1977. Both sets will be completed prior to the
workshop session with Matt Gomez on July 24th.
Director Sutton noted that she felt the clean-up of the 1977 minutes
should be a priority item.
The Manager requested direction from the Board as to whether the 1978
minutes should be let slide in order to catch up on the 1977 minutes. Direc-
tor Hatch requested the matter be discussed in Executive Session.
HAROLD CHRISTIAN
The Vice President, noting that Mr. Christian was present in the audience,
asked if he would like to address the Board.
Mr. Christian, a resident of Donner Lake, advised that he was representing
a group of taxpayers who are going to do research as to whether it will cost
more for electricity from the PUD, or if the District would be better off
selling.
Director Huber noted, that at the time the rates were revised by both
the PUD and Sierra Pacific, she prepared a comparative study. For most
users, the TDPUD rates were lower than those of Sierra Pacific Power Co.
The group Mr. Christian is associated with has set an appointment with
officials of Sierra Pacific on July 20th to see if they would be interested
in buying the TDPUD.
The Manager noted that it would be to the taxpayers benefit to have a
rate comparison made prior to the meeting with Sierra Pacific. Director
Huber noted that if the District was not able to come up with a reasonable
rate structure for most people living in the area that would be comparable
with Sierra Pacific, which the District was able to do, she would be will-
ing to discuss selling the District. The Board voiced no objections to Mr.
Christian's group doing such a study.
For the record, Mr. Seymour stated that he is a customer of Sierra Pacific.
His power in Kings Beach costs more per kilowatt hour than it would if he
lived in Truckee.
District Counsel Grumer suggested Mr. Christian become informed by meet-
ing with the District's Board first in order to learn what is being done in —`
the community prior to meeting with Sierra Pacific regarding sale of the
District.
The District will make a copy of Director Huber' s comparative study
available to Mr. Christian.
Upon being asked, Mr. Christian advised that, at this point, he was
representing only two taxpayers of the District.
Mr. Christian noted that his purpose in appearing before the Board was
to inform them of his intended study, and also to speak about consolidation
of the Truckee Sanitary District and the PUD. He stated that to consolidate
the two Boards, all that was necessary was a resolution by the PUD Board to
LAFCO who will then hold public meetings and elections. Mr. Grumer informed
7/17/78 pg• 4
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Mr. Christian that the procedure was more complicated than he believed. Mr.
Christian said he had talked to LAFCO and had the necessary pepers; he volun-
teered to provide them to the District.
Mr. Christian talked about what he believed to be Truckee Sanitary Dis-
trict's financial condition and the supposed benefits of consolidation. It
was his request that the TDPUD adopt a resolution to absorb the Sanitary Dis-
trict.
Director Huber noted that the District had invited the Truckee Sanitary
District representatives on three occasions for the purpose of discussing a
possible merger of services; they have refused to meet.
District Counsel suggested the matter of a merger of services between the
TSD and TDPUD be again placed on an agenda for public input and discussion.
Vice President Kuttel noted that he was in favor of placing the matter of
a merger of the TSD and TDPUD on the November ballot.
Further discussion was held concerning the Truckee Sewer Ponds and users'
charges.
Director Hu-er moved that the matter of a possible consolidation of the
TSD and TDPUD be placed on the August 7th agenda for public input and dis-
cussion. Director Sutton seconded the motion. ROLL CALL: Hatch, aye; Huber,
aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
In response to Director Sutton's question, Mr. Christian stated he would
be in attendance at the TSD Board meeting to make a similar request.
Director Hatch noted that he felt there was sufficient time between this
meeting and August 7th to communicate with the Truckee Sanitary District.
Director Sutton stated she felt the Manager should prepare such correspondence.
RESOLUTION AUTHORIZING THE DISTRICT TO CHARGE CUSTOMERS A FEE FOR COLLECTION
EFFORTS WHEN NECESSARY BECAUSE OF DELINQUENCIES
Mr. Grumer advised that although he had mailed copies of this draft reso-
lution it had not yet been delivered to the Directors.
Director Sutton moved that the Board table item #1 having to do with
charging customers a fee for collection efforts when necessary because of
delinquencies to the next regular meeting in order for the Board to attempt
to review the resolution. The motion was seconded by Director Hatch. ROLL
CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel , aye; Maass, absent. SO
MOVED.
STANDBY CHARGES
STATUS REPORT ON COLLECTIONS FOR 1977-1978
Mr. Seymour noted that he did not yet have a detailed report on collections
for 1977-1978. The Vice President tabled this item until the next Regular Meet-
ing.
REPORT RESPECTING ADVICE OBTAINED FROM ASSEMBLYMAN CHAPPIE REGARDING COLLECTION
OF STANDY CHARGES BY NEVADA COUNTY
Mr. Grumer reported that no response has been received from Assemblyman
Chappie at this time. This matter was tabled.
RESOLUTION REAFFIRMING STANDBY CHARGES FOR FISCAL YEAR 1978-1979
RESOLUTION DESIGNATING THE COUNTY OF NEVADA AS COLLECTOR OF DELINQUENT STANDBY
CHARGE COLLECTIONS
The Vice President tabled these items. Director Hatch requested that,
before these items are set for the next meeting, the paperwork be completed
and ready to be acted upon. If that is not possible, he suggested setting
the matters for the second meeting in August.
Establishing the same charge as last year and, within the next year or
ten months, reviewing the charge for possible revision was discussed. Also
discussed were various methods of determining a fair standby charge for dif-
ferent size parcels.
7/17/78 pg• 5
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Concerning the resolution designating the County of Nevada as collector
of delinquent standby charge collections, Director Sutton stated that the
Manager had informed the Board that this resolution would have to be passed
in July. It was determined that such resolution could be passed any time
prior to the 15th of August.
Director Sutton requested that the exhibit that is necessary to accompany
the resolution, which specifies the parcel numbers, owners, and the amount of
the charge that is delinquent, be available at the August 7th meeting.
Director Sutton moved that all the items under No. 2, Standby Charges -
a, b, c, and d be ready for the August 7th meeting. THE MOTION DIED FOR LACK
OF A SECOND. District Counsel Grumer asked for clarification as to the charges
to be incorporated in the resolution reaffirming Standby Charges for the fis-
cal year 1978-1979. Director Sutton recommended that the Manager and Engineer
collaborate and provide a written proposal respecting Standby Charges. By the
second meeting in August, if there has not been any concrete proposal that is
acceptable to the Board, Director Sutton stated she felt the old resolution
form should be used.
REVIEW OF PROPOSED MITIGATION AGREEMENT AND NEGATIVE DECLARATION ON SANDERS
WELLS NO. 2 and 3
Regarding the proposed mitigation agreement and negative declaration on
Sanders Production Wells No. II and III , it was the opinion of Directors
Huber and Sutton that the proposed agreement went beyong what the Board had
originally agreed upon. Various amendments, deletions and additions to the
agreement were considered. As a result, it was Mr. Cook's understanding that
the entirety of the agreement should be addressed only to the exploration;
there should be another assessment, negative declaration, and notice of de-
termination on whatever happens after the exploration. Discussion ensued
between the Directors and Dr. Sharp of Hydro Search respecting water demands
of Tahoe Donner and the proposed project. Director Huber suggested the mat-
ter be referred back to the Committee on water matters in Tahoe Donner. It
was the Board's contention that they had previously agreed to only two ex-
ploration holes; production had not been addressed by the Board.
Mr. Cook will rewrite the mitigation agreement and deliver the same to
the Board the first part of next week for their review.
Director Huber stated that she felt the District should allow the Nega-
tive Declaration on one or the other of the sites - whichever had the best
possibilities.
DISCUSSION RESPECTING FARMERS HOME ADMINISTRATION'S REQUEST FOR WEATHERIZA-
TION AGREEMENT
Mr. Seymour advised that this item, tabled from the last meeting, relates
to a visit and letter from the FmHA concerning loans for home weatherization
for which the District would receive 1% of the amount of the loan plus $25.
Director Sutton was in favor of the FmHA Weatherization Agreement, but had
concerns as to whether there was sufficient time available to provide the
necessary leadership. Director Sutton moved, although she would like to be
able to approve the Weatherization Loan Program, that the matter be tabled.
The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber,
aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
RESOLUTION AUTHORIZING ALL DIRECTORS TO SIGN CHECKS ON ALL DISTRICT ACCOUNTS
Mr. Grumer advised that this matter had been carried over from the pre-
vious meeting because of the feeling that there was a duplication between --.
this resolution and a former resolution. After research, it was determined
that there was no such former resolution.
Director Huber moved that the Board adopt Resolution No. 7838 authoriz-
ing all Directors to sign checks on all District accounts. The motion was
seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Sutton, ab-
stain; Kuttel , aye; Maass, absent. SO MOVED. Director Sutton' s abstention,
she noted, was because in some ways she didn' t believe five signators were
needed - with five signators, the responsibility for signing and keeping up
with the District transactions was spread between too many people.
REVIEW AND POSSIBLE ACTION RE APPLICATION TO APPROPRIATE UNAPPROPRIATED WATER
FROM SOUTH SIDE SPRINGS
Mr. Cook reviewed the application and supplement to the application to
7/17/78 pg. 6
appropriate unappropriated water from South Side Springs. It had been Mr.
Cook's recommendation that the District file on the spring because the Dis-
trict has no right to such spring. Mr. McDonough filed, in accordance with
the Board's authorization, utilizing the paperwork and forms that were filled
out and contained in the Water System Analysis. The State Water Resources
Control Board, upon receiving the application, advised that different forms
must be sued and also a negative declaration must be adopted by the District
through the District CEQA process.
Mr. Cook's purpose in presenting the application and supplement to the
Board was to request their review and, if in order, adopt the same at the
,^.. August 7th meeting.
Director Huber suggested the matter be tabled for possible action at the
August 7th meeting.
DISCUSSION REGARDING RICH CLAIM
Mr. Seymour advised that Mr. Rich had complained about electrical prob-
lems with his television and light bulbs. The District investigated and found
the voltage was 2 2 volts high. The tap in the transformer was lowered.
Mr. Grumer noted that the District's standard procedure is to reject a
claim unless there is concession of liability and agreement with the amount
of the claim.
It was Mr. Rich's request that the District make an adjustment on his
bill in the form of a $58 credit - $28 for light bulbs and $30 for fixing
the television.
Director Hatch made a motion that Mr. Rich's claim be denied and that
District Counsel send an appropriate letter to that effect. Director Huber
seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Sutton, abstain;
Kuttel , aye; Maass, absent. SO MOVED. Director Sutton stated that she
wished to abstain because she believed the District does have some responsi-
bility when there is a faulty connection on a transformer for increased use
r of electricity and power surges.
RESOLUTION DECLARING CERTAIN DISTRICT VEHICLES SURPLUS AND ISSUING A CALL
FOR BIDS
Mr. Seymour advised that the District presently has three trucks not
in use - Units No. 1 , 2, and 4. Radios and. other peripheral equipment have
been removed from the vehicles.
After discussion, Director Huber moved that the Manager and Counsel
draw up a resolution declaring vehicles surplus and establishing the minimum
bid, time for inspection, and issuing a call for bids. The motion was second-
ed by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Sutton, absent;
Kuttel , aye; Maass, absent. SO MOVED.
DISCUSSION AND POSSIBLE ACTION RESPECTING SPECIAL USE PERMIT FOR POWERLINE,
ALDER HILL EXTENSION AND REPEATER STATION
Director Hatch, being a Forest Service employee, left the Board Room
during discussion of this item. He stated that he felt it may possibly be
a matter of conflict.
Mr. Seymour explained that the special use permits being discussed were
renewal permits for the District to use Forest Service land for existing
transmission lines. Director Huber noted that the Forest Service is no longer
using the repeater station. Mr. Seymour advised that although the Forest Ser-
vice is no longer using the repeater station, they do own it and may wish to
lease out the station. He further noted that, in the past, these permits were
signed by the Manager.
Director Sutton moved that the Board authorize the Manager to execute the
Special Use Permit for the Department of Agriculture, Forest Service for elec-
tric transmission line as attached to the letter from Acting District Ranger
Whited received July loth by the District. The motion was seconded by Direc-
tor Huber. ROLL CALL: Hatch, absent; Huber, aye; Sutton, aye; Kuttel , aye;
Maass, absent. SO MOVED.
7/17/78 pg. 7
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RESOLUTION APPOINTING OFFICE MANAGER AND SETTING FORTH TERMS AND CONDITIONS
OF THE POSITION
District Counsel Grumer noted that he had not been aware of the need
for preparation of this resolution. Director Sutton moved that this item
be tabled until after Executive Session. NO SECOND TO THE MOTION OR VOTE
WAS RECORDED. The Vice President, however, tabled the matter until after
Executive Session.
DISCUSSION RE TIMBERLINE SHOPPING CENTER EIR
Director Huber advised that she had had the opportunity to review the
Environmental Impact Report prepared on Timberline Shopping Center. One
of the problems , she stated, that may or may not arise is the solution to
the spring water would involve placing a ditch across
the southern portion and pipe the water over to TDPUD property, or possibly
tile underneath all pavements, which will cover 95% of the property, and
pipe the water into the ditch or leach field. She was concerned with the
effect of a heavy run-off year and the water going onto the South Side
Spring area and well site. Furthermore, she expressed concern with the
traffic due to the movie theatre be be constructed across Ponderosa Pal-
isades Drive from the shoppint center. Comments must be received by the
County prior to July 25th.
Mr. Seymour had advised the designing engineer, he said, that the TDPUD
did not want run-off water to come across the street to District property.
Various problems related to the development of the property in question
were discussed.
District Engineer Cook advised that he had not yet had the opportunity
to review the Timberline Shopping Center EIR, but through listening to the
comments made, stated he would also be concerned with contaminated water
on District property whereupon springs are located.
Director Sutton moved that the Engineer, in conference with the Manager
respond to the EIR on Timberline Village Shopping Center before the deadline.
Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye;
Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED. Director Sutton re-
quested that copies of the response be provided to the Directors. District
Engineer Cook asked that he be given a copy of the EIR for review.
DECLARATION OF TEN SURPLUS PARCELS AS UNNECESSARY FOR DISTRICT USE
Mr. Seymour advised that Dr. Tapia of the Truckee Donner Recreation and
Park District had responded to the District's inquiry re these parcels. Dr.
Tapia's letter stated that although the TDR&PD was interested in these par-
eels, because of Proposition 13 they were unable to make a proposal .
Director Huber requested that the Board exclude parcel "C" from being
declared surplus along with the other nine parcels, and dealt with separately.
The parcel is located in the Armstrong Tract; it is an open, sunny lot that
would be ideal for the construction of a solar home.
Mr. Seymour advised that, last winter, Mr. Bonnett, MAI , appraised these
parcels and made recommendations as to possible use. He pointed out that
parcel "C" was ideally situated for a solar heating application. He felt
all of the ten parcels could be sold for residential use; several might be
suitable for multiple family dwellings.
Director Hatch expressed concern relating to the possibility that, per-
haps in the future, the Recreation and Park District would be in a position
to make use of some of these parcels. Mr. Seymour suggested going back to
the Park District and asking them, if they had the funds, which parcels they
would like.
Recombining the parcels on South River Street was discussed.
Director Hatch moved that the Manager write a letter to the Truckee Donner
Recreation and Park District and approach them on the basis of a possible
donation - ask which of the ten parcels, if they did have the money, they
would be interested in, and what the proposed use of such parcel would be.
A copy of the response is to be provided to the Board. Director Huber seconded
the motion. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel , aye;
Maass , absent. SO MOVED.
7/17/78 pg• 8
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DISCUSSION RESPECTING NEED TO ESTABLISH POLICY ON PLANNING DEPARTMENT NOTICES
Director Sutton noted that she felt the District had a need to es-
tablish a policy from the standpoint of how inquiries are handled regarding
development. She suggested a committee consisting of two Directors be formed to
review Planning Department notices and make recommendations to the Board.
After discussion, Director Hatch moved that a committee consisting
of Directors Huber and Sutton be formed to make a draft policy on District re-
sponses to Planning Department notices and development of a flow chart as to how
'^ they will be handled, and that such policy be presented to the Board at the meet-
ing of the 21st. The motion was seconded by Director Huber. ROLL CALL: Hatch,
aye; Huber, aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
It was clarified that the committee would have the authority to in-
clude employees, consultants, and others as necessary to sit with them.
A meeting was scheduled between Mr. Cook, Mr. Grumer, Mr. Seymour,
and Directors Huber and Sutton on July 21st at 1 :00 P.M.
MISCELLANEOUS INQUIRIES
Rasmussen and Russell subdivison
Determination regarding this subdivision was dependent upon Standby
Charges established for 1978-1979. No decision having been made respecting
Standby, this matter was discussed only briefly. Mr. Cook advised that Mr. Zir-
jacks of Vail and Associates had been forwarded a copy of the District's rules
and regulations applicable in this instance. Mr. Seymour reported that an in-
quiry had been made as to when a will-serve letter would be issued.
Financial consultants
Mr. Seymour advised that there was a need for scheduling interviews
for two financial consultants. He suggested a Special Meeting be set after a
date had been established for such interviews.
Juliot - Curtis lease
The Manager reported that he wrote to Mssrs. Juliot and Curtis recent-
ly asking them to supply the information required by District Counsel and District
Engineer. No response has yet been received. Director Sutton suggested this mat-
ter be placed on the agenda under the Manager's Report for the August 21st meeting.
Mr. Seymour noted he would write a second letter; he also advised that, during a
telephone conversation, he had made a verbal request for the necessary data - Mr.
Curtis indicated he would be providing the information.
Carpeting for the District office
In answer to Director Huber's question, Mr. Seymour noted that Rex
Reid had measured the District offices for carpeting. He further noted that the
Budget Report would have to become current before such an expenditure was made.
West River Street Assessment District
Mr. Seymour advised that there was a need to transfer funds from the
General Fund to the West River Street Assessment District Fund. There is a pre-
sent requirement for $316; and possibly another $2,400 in a short period of time.
This is due to delinquencies and must be handled prior to the end of the month,
r-- according to the Bookkeeper.
Director Huber moved that direction be given to transfer the necessary
monies from the General Fund to cover the delinquencies on the West River Street
Assessment District. The motion was seconded by Director Hatch. Director Sutton
requested an amendment to the motion to the effect that a written report be pro-
vided to the Board by the end of the week regarding the specific amount. All
Directors were in agreement with such amendment. ROLL CALL: Hatch, aye; Huber,
aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
Director Sutton noted that this is the second time the Board has had
to take action in this manner - she stated she felt this meant the District was
not keeping on top of the problems of the West River Street Assessment District
7/17/78 pg. 9
k
payments. She clarified by stating she did not mean the collecting of delin-
quencies, but rather that the Dsitrict was not doing things properly for the
records of the District - by not doing things in advance. Mr. Seymour stated
he would take whatever action he felt was necessary to correct the situation;
he further stated that it would not happen again.
Paving - maintenance
Director Sutton noted that, last year, the Dsgtrict obtained quotes
on paving and maintenance, such as seal coating. She stated last fall that she
felt that this year the District should seek bids on such services.
Mr. Seymour advised that quotations on a square-foot basis had been
obtained from at least three paving contractors. The lowest quote was $1 .68
per square foot, which was his choice. He did not anticipate that the total
cost of the work would exceed $4,000 or $5,000 for the year.
Director Sutton noted for the record that she personally believed
that this should be done on a formal bid basis each year.
Sierra Pacific Power Co. - change in billing procedures
Director Sutton requested that a copy of correspondence from Sierra
Pacific Power having to do with a change in their billing procedures become an
attachment to these minutes.
Sierra Pacific Power Co. - request to P.U.C.
It was requested by Director Sutton that a copy of Sierra Pacific's
request to the Public Utilities Commission for the District's possible service
to the Fowle property - Advice Letter dated June 5th - be attached to these min-
utes. Also, she requested the follow-up letter dated June 21st be attached.
Notice from Public Utilities Commission
Director Sutton inquired about the notice from the Public Utilities —�
Commission having to do with an inspection that they plan to make in this area
on August 3rd. Mr. Seymour advised that the P.U.C. would be inspecting the
District's facilities to point out violations; their findings are not binding
as far as this District is concerned. Also, Mr. Seymour noted that the P.U.C.
will take into account that a good portion of the District plant is old. He
felt their report would be interesting, informative and useful .
Annexation in Placer County
Mr. Cook advised that Placer County has provided a list of property
owners but such list did not include the parcel numbers. Cook Associates was given
the assignment of providing a map and addresses of those people on the list so that
a petition could be sent to all the property owners.
Beavers - 80-acre parcel
Mr. Seymour noted that Jim Porter, Attorney at Law, has requested an
item be placed on the next meeting agenda. Such item relates to the request of
Butch Beavers that the District serve an 80-acre parcel in accordance with a
will-serve letter issued by the District in 1959 and signed by Daven Morey. Mr.
Grumer advised that there is no specific doctrine in existence which would determine
whether the commitment is or is not obsolete.
Mr. Seymour advised that request was made by Albert Day in 1976 for a
commitment from the District on this same parcel . --�
DISTRICT ENGINEER'S REPORT
STATUS REPORTS
Abandonment of Prosser Well - Mr. Cook reported that the Paynes have authorized
the use of the District's constructed Prosser Well by the adjoining property
owner (Lot 21 , Pannonia Estates) . The property owner has excavated the trench
to the well site for the installation of power cables and water mains. It was
the District Engineer's opinion that a summary of legal responsibilities and
obligations would be in order from District Counsel before the Board can make
7/17/78 pg. 10
1.6r
a reasonable determination as to what course of action to follow in the protec-
tion of the Martis Valley aquifer. Discussion ensued; District Counsel suggest-
ed the matter be discussed in Exeuctive Session.
Project 77-1 - Jetco Underground - Mr. Cook advised that Jetco Underground is
making excellent progress on the Deerfield Line replacement. Approximately 50%
of the pipeline is installed; however, the services have not been transferred
yet. There is a progress payment for Jetco, which will be discussed later in
the meeting. For the most part, the use of the screen to make the specified
backfill material is functioning adequately.
"^ Project 77-1 - Roen Construction - The District Engineer noted that Roen Con-
struction is making satisfactory progress. Lacking some clean-up work, Tonini
Springs and McGlashen Springs have been completed and placed back on line. Work
has been completed with the installation of the liner and the reinstallation of
the pump in Southside No. 1 . Following some disinfection and miscellaneous work,
Southside No. 1 will be back on line this week. Chemical wash on Southside No.
II will be underway soon under the direction of Bill Nork's crews. Roen is in
the process of relocating the Prosser Heights Booster; when that has been com-
pleted, work on the Prosser Heights Well will get underway. Roen Construction's
progress is satisfactory at the present time, and, Mr. Cook stated, he expects
their work will continue to be satisfactory.
Martis Valley Estates Unit #4 - Mr. Cook noted that, some time ago, the Walters
Report indicated that a 12" main would be required from Highway 267 looping the
system to the north with Olympic Heights. The initial improvement plans for
Martis Valley Estates, Units 1 and 2 contain, at the District's request, provi-
sions for the 12" diameter main in accordance with the Walters Plan. District
management at that time did not see fit to make the 12" main a requirement of
project approval . An 8" main was installed and is in place throughout the Mar-
tis Valley Estates project. Application C, submitted in October of 1976, pro-
vided for the double loop and tie in the area of Martis Valley Estates. The
work that is proposed as part of Martis Valley Estates No. 4 will be in compliance
with Application C of October 1976 and the District's long term system objectives
in the eastern portion of the town. Mr. Cook indicated that he has confirmation
from the project engineer that the construction will conform to the District's
Rules, Regulations and Guidelines. He also indicated that the tie down East
River Street is a development which will take place, that the line across the
River will be the 12" size, that the line both south and north of the River will
be 8" with the exception of the line east of the East River Street tie.
Leonesio - Nevada County Planning Department application - Regarding the proposal
to refurbish Coffee's Garage, Mr. Cook reported that water service is provided by
a 3" main in the street; however, fire flow is provided from the mill line through
the fire hydrants located at the southeast corner of the Post Office. Fire flow
in the area as provided by the 10" diameter mill line is satisfactory to the
Fire District. From the District system' s standpoint, it was Mr. Cook's opinion
that the proposed refurbishing of Coffee's Garage would not represent a proposal
that would be detrimental to the system or that a change in use would require
modifications to the existing system.
Director Sutton noted that she was concerned with the amount of prop-
erty that is being refurbished or built downtown for other usages and the relation-
ship to fire flow. She stated she felt there should be some sort of facility fee
that would enable the District to collect funds for the purpose of replacing or
improving the downtown system. District Engineer Cook agreed that the downtown
system was in need of improvement. In the 1976 report, he stated, it was pointed
out that the area in question was deficient.
Discussion ensued respecting the deficiencies of the downtown system
,.... and possible means of improvement.
Quintana Construction - Quintana has completed the East River Street main line
extension in accordance with the improvement plans as provided by Cranmer Engin-
eering and as recommended by the District. Barring some compaction test failures,
the project has essentially been completed. The plans, specifications, District
standards, and the quality of Mr. Quintana's work were discussed.
Land surrounding Tonini Springs - Mr. Cook provided a map showing the relation-
ship of the property and access requested by the Ralphs; such map has been at-
tached to these minutes. Brief discussion ensued regarding the property.
Fire flow problems - High Street duplex - Mr. Cook noted that a multi-family
living unit has been proposed at the old Dolley Mansion. The fire flow in the
area is about 500 gallons per minute. The Fire District would like it to be
2,000 GPM. Alternatives presented at the time of the Environmental Review
7/17/78 oa. 11
1l
proposal going through the County were not looked upon with favor by the
developer. Mr. Cook mentioned a fourth alternative - the transmission main
connecting the Town Tank and the Trout Creek Well will pass directly by the
proposed project and by the installation of a fire hydrant at the appropriate
location on the Dart transmission main, fire flow to this area can be provided.
Mr. Cook further noted that the District system must be modified to meet the
fire flow requirements. If there is a benefit to the surrounding area by the
improvement, the line extension policy provides for repayment.
Dart - Phase I Transmission Main - The District Engineer reported that T & S
Construction is making satisfactory progress on the isntallation of the 16"
diameter ductile cast iron transmission main connecting the North Side Well
and Town Tank with Phase II of the transmission main.
To date, no response has been received from Mr. Wetherall , the
Josephs ' attorney; construction is progressing within the 1968 provided ease-
ment.
Dart - Phase II Transmission Main - Pacific Telephone Company and Dart Industries
conducted pre-bid conferences today for the Phase II transmission main installation,
Mr. Cook noted. The physical construction of the main should start within two weeks.
It is anticipated that the joint PT&T - Dart project will take approximately 60 to
70 days to complete once the contractor has moved on site.
DISTRICT COUNSEL'S REPORT
Report on West River Street Assessment District delinquencies
District Counsel Grumer reported that the Directors had been provided
with a copy of both the letters and resolution which had been sent.
Report on discussion with Marron respecting approved list of bidders for District
works
Mr. Grumer noted that he is still awaiting a return call from Mr.
Marron respecting an approved list of bidders for District works.
PLANNING DEPARTMENT NOTICES
The proposed development by Martis Associates, including a theatre
and gas station, was discussed. By concurrence, the Board requested that Mr.
Cook provide a letter to the Planning Department similar to that which was
written respecting Timberline.
Director Huber moved that the Board direct the Engineer to comment
on the use permit 78-28 SP78-40 for the motion picture theatre and gas station
as it might affect the water at South Side Springs, and with respect to drain-
age. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber,
aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
Director Huber moved that SP78-45 EIS78-203, which was the six-unit
apartment house, be commented upon by the Engineer with regards to how much
water is available at that particular location. Mr. Seymour noted that a fire
hydrant test done in that specific area had revealed a flow of 1 ,600 gallons per
minute. The motion was seconded by Director Sutton. ROLL CALL: Hatch, aye;
Huber, aye; Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
CORRESPONDENCE
R.E.A. Request for Audit Report
Director Sutton asked that a copy of the R.E.A. request for the
District Audit Report, dated July 10, 1978, be attached to these minutes.
Patsy Bell Claim
The claim submitted by Patsy Bell was mentioned. Mr. Grumer advised
7/17/78 pg. 12
7�
that it would be discussed during Executive Session.
EXECUTIVE SESSION
Vice President Kuttel adjourned the meeting to Executive Session at
approximately 11 :22 P.M. for the purpose of discussing legal and personnel
matters.
RETURN TO PUBLIC SESSION
The meeting was reconvened to Public Session at 12:55 A.M.
FmHA Project 77-1
Director Huber moved that the bills for Jetco and Roen be approved as
billed and paid out of the construction account for the 77-1 project. The
motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye;
Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
Theft of Power
Director Huber moved that the Manager be directed to write a letter,
with Counsel 's concurrence, concerning the flagrant theft of power.
Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye;
Sutton, aye; Kuttel , aye; Maass, absent. SO MOVED.
ADJOURNMENT
Director Hatch moved that the meeting be adjourned. The motion was
seconded by Director Sutton.
Minute Committee
Prior to the meeting being adjourned, it was noted that a Minute Committee
r was to be selected. Vice President Kuttel appointed Director Su-ton, Mr. Sey-
mour, Ms. Craig, and Mr. Grumer. Mr. Grumer requested that the Committee meet
on Friday.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned
by the Vice President at 1 :03 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ames A. Maass, President
Susan M. Craig, Execut' e Secretary
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MMEE ING OF �.
PLEASE PRINT YOUR NAME:
1 . n ��-�-c rs o rt
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - July 14, 1978
Bank Balance - June 29, 1978 $ 75,553.93
Truckee Electric and Water Revenue 64,540.46
Donner Lake Electric Revenue 15,588.13
Electric Connection Fees 6,597.00
Water Connection Fees 1 ,540.00
,.-. Standby Revenue 2,790.00
Interest Received from LAIF 13,290.70
Transfer from LAIF 97,500.00
Miscellaneous Billings Revenue 210.00
Miscellaneous Revenue 125. 10 $ 277,735.32
Approved Billings $171 ,606. 29
Bank of America - Second night drop deposit bag 15.00
Bank of America - Federal tax deposit 2,196.41
Bennett, Elizabeth - Computer school expenses , Boston 838.00
*Refunds - Credit balances on closed accounts:
M. Lishman 1-026-01 $ 2.08
Jensen-Lindbloom Const. 1-153-01 2.41
T. Rowley 1-260-01 5.04
C. Shorkey 2-258-01 22.16
K. Brooks 2-761-01 2.28
C. Merica 2-821-01 5.10
N. Preston 4-093-02 3.80
A.W. Allen 6-037-03 1 .22
P. Melarkey 6-047-03 1 .32
D. Sabble 6-079-05 15.05
J. Carmichael 6-104-03 1 .95
D. LaLonde 6-116-02 5. 10
J. Rechlin 6-118-01 5. 10
V. Gonsalves 7-129-01 1 .88
J. Craig 7-170-01 1 .61
D. Mattson 7-266-02 1 .67
F. Redman 8-207-02 1 .56
R. Westberg 8-220-02 5.82
C. Johnston 8-520-01 1 .63
S. Costa 9-085-02 1 .43
Masonic Temple 10-007-01 12.38
S. Habild 12-037-03 1 .60
K. Schillig 13-078-03 11 .50
G. Curtis 13-089-01 32.50
P. Oliver 14-034-04 2.08
F. Baker 14-037-07 5. 10
Walker Boudwin Const. 14-056-01 33.53
L. Kelly 14-134-02 5.10
R. Jones 15-186-01 13.58
W.M. Chrisman 15-471-03 2.54
Paul Long Const. 65-214-01 23.54
Donner Lake Trading Post 65-353-01 114.17
W. Little 65-397-01 26.47
D. Solem 66-045-05 29.02
S. Whaley 67-016-03 12.55
W. Maraschin 70-120-01 11 .67
Refunds - Checks voided, issued twice:
R. Racich 2-928-01 ( 37.62)
S. Goodall 2-182-02 ( 42.88)
Seymour, A. Milton - Reimbursement for travel expense
to Oakland 26.72
T.D.P.U.D. - Interest on consumer deposits 4.05
T.D.P.U.D. - Refunds on Sierra Pacific Power rebate 1 ,200.93
U.S. Postmaster - Trust fund 20.00
U.S. Postmaster - Permit No. 1 200.00 (176,452.44)
�y214
PAYROLL
6-30-78 OT DT Standby Gross Net
Barry 629.20 485.31
Chapman 626.56 457.80
Connell 635.50 463.33
Craig 537.50 384.74
Grow 874.72 639.76
Jones 390.24 291 .93
Marsh 599.28 440.55
Lopez 6.92 819.16 575.81
Pomponi o 520.08 387.69 ..,
Reynolds 94.20 927.32 680.20
Rose 615.12 409.37
Rully 48.84 769.66 509.72
Seymour 1250.00 860.68
Silva 67.10 941 .82 688.14
Slattery 750.00 541 .79
Straub 92.30 904.54 625.94
Tamietti 73.26 794.08 615.07
Waltrip 566.72 418. 79
Bennett 520.08 404.25
196.12 186.50 13671 .58 9880.87
Temporary and Part-time Employees:
Mannix 333.34 275.61
Painter 292.44 228.20
625.78 503.81
196.12 186.50 14297.36 10384.68 $(10,384.68)
Bank Balance $ 90,898.20
Bills for Board Approval :
Camellia Valley Supply Co.-l" and 5/8" x 3/4" $ 1456.44
Rockwell SR water meters
IVC Printing & Graphics - meter reports and 180.79
material charge tickets
Jetco Underground Construction - Partial 38284.20
payment estimate no. 1 , Deerfield line
Kay Pomponio - 4 shutters and brackets for admin. 26.43
secretary's office
C.W. Roen Construction - Partial payment 27967.50
estimate no. 1 , Deerfield line
Stice & Wells Insurance Agency - Umbrella 7072.00`
policy insurance
U.S. Post Office -Increase trust fund from 11O.00'
$20.00 to $30.00
Petty Cash - Increase fund from $100.00 to 1-00,0a (75,097.36)
$200.00
Balance of account after payment of above $ 15,800.84
*There are a large number of refunds as none were done while
processing the Sierra Pacific Power Company refund. �''
INCOME _.._.(T 1976 197/
WATER DEPARTMENT
Truckee Truckee T.D. T.D. Total Total
Water tlater Water Water Water Water
1976 1977 1976 1977 1976 1977
Revenue:
Residential Sales 89,720.95 95,509.90 36,240.75 41 ,871.40 125,961.70 137,381.30
Commercial Sales 38,429.25 39,498.38 13,332.28 15,217.50 51,761.53 54,715.88
Interdepartmental Sales 164.00 168.00 -0- -0- 164.00 168.00
Miscellaneous Rents 409.00 355.00 -0- 885.00 409.00 1,240.00
*Standby Revenue 11 ,246.91 13.809.74 -0- 37,335.00 11 ,246.91 51,144.74
Other Revenues 1 ,980.00 2.000.00 90.00 540-00 2,070.00 2,540.00
Gross Revenue 141 ,950.11 151 ,341.02 49,663.03 95,848.90 191 ,613.14 247,189.92
Allowances 1.,495.74 117.50 263.00 450.27 1 ,758.74 567.77
Net Revenue 140,454.37 151 ,223.52 49,400.03 95,398.63 189,854.40 246,622.15
Operating Expenses:
Supervision & Engineering 1 ,536.23 3,109.97 558.58 1 ,131.00 2,094.81 4,240.97
Distribution Expense 32,465.37 28,541.08 46,059.19 46,527.16 78,524.56 75,068.24
Meter Expense 797.89 2,176.10 54.51 214.47 852.40 2,390.57
Customer Installation Expense 62.06 -0- -0- -0- 62.06 -0-
Misc. Distribution Expense 2,494.12 2,889.57 1 ,282.41 2,107.67 3,776.53 4,997.24
Right of Way Rents 447.76 247.00 130.80 28.00 578.56 275.00
Total Operating Expenses 37,803.43 36,963.72 48,085.49 50,008.30 85,888.92 86,972.02
Maintenance Expenses:
Supervision & Engineering 1 ,528.85 3,001.29 555.90 1 ,091.46 2,084.75 4,092.75
Structures 731.77 957.94 290.26 1 ,837.48 1 ,022.03 2,795.42
Wells & Tanks 408.47 825.01 170.33 892.66 578.80 1 ,717.67
Distribution Equipment 10,507.99 14,644.93 3,463.73 4,828.08 13,971.72 19,473.01
Hydrants 727.95 24.88 -0- 140.68 727.95 165.56
Meters 763.22 115.41 46.88 136.31 810.10 25.1.72
Misc. `Distribution Expense 507.56 -0- 178.33 -0- 685.89 -0-
Total Maintenance Expenses 15,175.81 19,569.46 4,705.43 8,926.67 19,881.24 28,496.13
Customer Account Expense:
Meter Reading 297.24 238.18 858.85 249.47 1 ,156.09 487.65
Records & Collections 13,229.26 14,181.55 4,805.00 5,189.36 18,034.26 19,370.91
Uncollectible Accounts 1 ,152.68 2,824.18 469.62 282.92 1 ,622.30 3,107.10
Advertising 73.26 -0- 26.64 -0- 99.90 -0-
Total Customer Account Expense 14,752.44 17,243.91 6,160.11 5,721.75 20,912.55 22,965.66
W
�* Truckee Truckee T.D. T.D. Total Total
Water Water Water Water Water Water
1976 1977 1976 1977 1976 1977
Administrative & General Expenses:
Administrative & General Salaries 13,966.51 15,909.06 5,078.72 5,785.09 19,045.23 21 ,694.15
Office Supplies & Expenses 1 ,504.40 1 ,802.09 547.05 655.28 2,051.45 2,457.37
Outside Services 27,317.52 19,037.93 9,861.48 24,550.74 37,179.00 43,588.67
Insurance Expense 2,295.15 3,762.45 834.57 1 ,368.17 3,129.72 5,130.62
Injuries & Damages 688.87 1 ,012.78 250.50 368.29 939.37 1,381.07
Miscellaneous General Expenses 2,755.92 5,248.17 1 ,002.15 1 ,672.52 3,758.07 6,920.69
Maintenance of General Plant 142.27 176.42 51.73 65.00 194.00 241.42
Total Administrative & Gen. Exp. 48,670.64 46,948.90 17,626.20 34,465.09 66,296.84 81 ,413.99
Miscellaneous Operating Expenses:
Depreciation Expense 30,595.38 31,024.86 ( 59.88) .47 30,535.50 31,025.33
Interest Expense 1 ,212.44 1 ,133.55 -0- -0- _ 1_,212.44 1,133.55
Total Misc. Operating Expenses 31 ,807.82 32,158.41 ( 59.88) .47 31 ,747.94 32,158.88
Total Operating Expenses 148,210.14 152,884.40 76,517.35 99,122.28 224,727.49 252,006.68
**Total Operating Margins ( 7,755.77) ( 1,660.88) (27,117.32) ( 3,723.65) ( 34,873.09) ( 5,384.53)
*Standby Revenue - Has been adjusted to reflect the amount due to the-Tahoe Donner water system.
**( ) Indicates loss in margins
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BALANCE SHEET
February 28, 1978
ASSETS MARGINS AND LIABILITIES
Facilities, Buildings, Land: Margins:
Plant in Service Operating margins - Cumulative 1 ,285,108
Electric plant 2,177,228 since 1927
Water plant 874,856 Other equities - Profit on sale 608,856
General plant 355,462 of non-utility property
Less accumulated depreciation (1 ,792,212) Year to date margins 47,738
Net Plant in Service 1 ,615,334 Total Margins 1 ,941,702
Construction work in progress 46,164
Acquired plant 3,938 Long-Term Debt:
Net Utility Plant 1 ,665,436 REA bonds payable 367,574
Note payable to Sierra Pacific 66,573
Power Company
Real Property - PUD House , sewer assess- 23,765 Sewer assessments payable 15,797
ments due Other - Computer loan, truck loan 24,920
Total Long-Term Debt 474,864
Restricted Funds 374,798
Current Liabilities:
Current Assets: Accounts payable 381 ,727
Cash 609,978 Consumer deposits payable 30,428
Notes receivable - Van Wetter 1 ,500 Accrued liabilities - Payroll taxes, 185,690
Accounts receivable - Electric 300,284 interest on notes, deferred income,
and water usage billings refund payable
Accounts receivable - Standby 14,554 Total Current Liabilities 597,845
Accounts receivable, Other - Line 71,065
extensions, connection fees, misc.
Materials and supplies 192,450 Customer Advances For Specific Improve- 243,681
Other current assets - Insurance 4,262 ments to System (Restricted Funds)
prepmt. , interest receivable, future
line extension costs
Total Current Assets 1,194,093
TOTAL ASSETS 3,258,092 TOTAL MARGINS AND LIABILITIES 3,258,092
oa
�s
STATEMENT OF REVENUES AND EXPENSES
For the month of and two months ended February, 1978
ELECTRIC DEPAMIENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL
Current Month Year to Date Current Month Year to Date Current Month Year to Date
1977 1978 1978 1977 1978 1978 1978 1977 1978
Net Revenues 185,446 203,701 455,991 32,641 16,741 32,462 220,442 456,023 488,453
Purchased Power 125,151 142,794 312,203 - - - 142,794 280,055 312,203
Operating Expenses 5,600 5,707 10,685 4,949 7,405 16,100 13,112 23,249 26,785
Maintenance Expenses 2,879 8,473 20,295 1 ,547 1 ,480 3,701 9,953 10,017 23,996
Customer Accounts Expenses - 4,924 10,182 18,133 1 ,564 2,312 4,356 12,494 13,802 22,489
Meter reading, billing, customer
services
General and Administrative Expenses 7,719 7,657 15,168 3,308 3,589 7,175 11 ,246 19,811 22,343
Outside Services 2,408 3,105 8,969 1 ,443 1,546 5,619 4,651 9,742 14,588
Depreciation 6,899 7,091 14,125 2,580 2,597 5,193 9,688 18,957 19,318
Interest Expense on Loans 1,096 999 11999 98 91 182 11090 2,768 2,181
Unallocated Overhead 2,619 ( 400) ( 3,465) - - - ( 400) 2,043 ( 3,465)
Total Operating Expenses 159,295 185,608 398,112 15,489 19,020 42,326 204,628 380,444 440,438
Total Operating Margins 26,151 18,093 57,879 17,152 ( 2,279) ( 9,864) 15,814 75,579 48,015
Other Income and Expenses - - - - - - ( 138) 1 ,458 ( 277)
Net Margins - - - - - - 15,676 77,037 47,738
() Indicates loss in margins
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BALANCE SHEET
MARCH 31 , 1978
ASSETS MARGINS AND LIABILITIES
Facilities, Buildings, Land: Margins:
Plant in Service Operating margins - Cumulative
Electric plant $ 2,177,692 since 1927 1,285,108
Water plant 874,856 Other equities - Profit on sale
General plant 355,718 of non-utility property 608,856
Less accumulated depreciation (1,802,605) Year to date margins 87,030
in ins 1,980,994
Plant Service e 1 605 661 Total Mar
Nete c 9
Construction work in progress 51,609
Acquired plant 3,874 Long-Term Debt:
Net Utility Plant 1,661 ,144 REA bonds payable 367,573
Note payable to Sierra Pacific
Power Company 66,573
Real Property - PUD House 23,732 Sewer assessments payable 17,334
Other - Computer loan, truck loan 24,921
Total Long-Term Debt 476,401
Restricted Funds 375,841
Current Liabilities:
Current Assets: Accounts payable 345,000
Cash 597,461 Consumer deposits payable 30,705
Notes receivable - Van Wetter 1,500 Accrued liabilities - Payroll taxes,
Accounts receivable - Electric interest on notes, deferred income,
and water usage billings 299,769 refund payable 175,153
Accounts receivable - Standby 14,341 Total Current Liabilities 550,858
Accounts receivable, Other - Line
extensions, connection fees, misc. 63,282
Materials and supplies 192,834 Customer Advances For Specific Improve-
Other current assets - Insurance ments to System (Restricted Funds) 243,681
prepmt. , interest receivable, future 22,030
line extension costs
Total Current Assets 1,191 ,217
TOTAL ASSETS 3,251 ,934 TOTAL MARGINS AND LIABILITIES 3,251,934
STATEMENT OF REVENUES AND EXPENSES
For the month of and three months ended March 31 , 1978
ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL
Current Month Year to Date Current Month Year to Date Current Month Year to Date
1977 1978 1978 1977 1978 1978 1978 1977 1978
Net Revenues 192,831 205,399 661 ,390 15,319 15,748 48,209 221 ,147 664,174 709,599
Purchased Power 137,707 128,708 440,910 - - - 128,708 417,762 440,910
Operating Expenses 4,238 7,067 17,752 5,647 7,308 23,408 14,375 33,133 41,160
Maintenance Expenses 4,350 5,099 25,394 2,210 2,295 5,996 7,394 16,577 31,390
Customer Accounts Expenses -
Meter reading, billing, customer
services 7,188 7,683 25,816 1 ,822 1,923 6,278 9,606 22,812 32,094
General and Administrative Expenses 22,727 7,781 22,948 5,656 3,678 10,853 11 ,459 29,296 33,801
Outside Services 6,640 58 9,027 2,846 3,197 8,817 3,255 38,126 17,844
Depreciation 6,899 7,095 21 ,220 2,581 2,598 7,791 9,693 28,438 29,011
Interest Expense on Loans 1 ,103 995 2,994 98 ( 3,532) ( 3,350) ( 2,537) 3,969 ( 350
Unallocated Overhead 1 ,625 ( 237) ( 3,701) - - - ( 237) 3,668 ( 3,701)
Total Operating Expenses 192,477 164,249 562,360 20,860 17,467 59,793 181 ,716 593,781 622,153
Total Operating Margins 354 41 ,150 99,030 ( 5,541) ( 1 ,719) (11 ,584) 39,431 70,393 87,446
Other Income and Expenses - - - - - - ( 139) 672 ( 41Q
Net Margins - - - - - - 39,292 71 ,065 87,030
() Indicates loss in margins
7"
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587 3896
July 17, 1978
MANAGER'S REPORT
1 . GENERAL STATUS OF DISTRICT
a) An electric outage occurred on July 13th that affected Teichert
and the properties along Deerfield Avenue. The outage was caused
by the combination of a week fuse and a warm day.
There have also been several minor water outages caused either by
faulty telemetry or were planned in connection with the FmHA pro-
ject.
One customer was caught stealing power; the matter is still under
investigation.
2. REPORT ON INVESTIGATION ON NON-PAYING WATER CUSTOMERS
Attached is a complete list of customers who have and are paying
for electric service, but are not paying for water. The District is in-
vestigating areas known to have water service available. Although this
list is fairly extensive, the vast majority of people will have a valid
reason for not having water service.
3. REPORT RE FOLLOW-UP WITH SIERRA PACIFIC RESPECTING JOINT VENTURE IN
HYDRO PLANTS
At this time, there is nothing further to report regarding the
joint venture between the TDPUD and Sierra Pacific in hydro plants. The
District is still anticipating a meeting with the Board of Reclamation or
the Western Power Marketing Administration of the Department of Energy.
4. REPORT RESPECTING FIRE AND LIABILITY INSURANCE COVERAGES AND COSTS
Marsh & McClennan were contacted; I expect to have a representa-
tive visit in the very near future to discuss fire and liability insurance
coverages and whether or not the District can better its present condition.
5. REPORT ON MEETING WITH REPRESENTATIVES OF UNDERGROUND CONSTRUCTION CO.
The meeting with representatives of Underground Construction Co.
has not yet been held.
6. REPORT ON CONTACT WITH MC DONOUGH RE STATE LANDS COMMISSION VS TDPUD
I have contacted Mr. McDonough; it is his request that the Board
take action at this meeting with respect to Dart' s proposal for settlement
of the State Lands Commission case as indicated in his letter of May 23rd.
-1-
7. MANAGER'S RECOMMENDATION ON MINUTE PREPARATION AND APPROVAL
Minute preparation continues to plague both the Board and the staff
of the District. In reviewing the minute preparation process, I have approach-
ed the problem by observing that the final objective in minute preparation is
an accurate, bound document which has received final approval of the majority
of the Board and which contains all the necessary attachments.
With that objective in mind, I have listed necessary steps between
a meeting of the Board and achieving the final objective. These steps are:
a) From the magnetic tapes and notes taken during the meeting, the
Executive Secretary prepares a draft version of the minutes of the
meeting.
b) Copies of the draft minutes are furnished to the Board members
and Manager for review and any corrections required.
c) Upon return of the corrections , the Secretary will then pre-
pare a final draft copy of the minutes.
d) These final draft minutes should be listed on a Regular Board
Meeting agenda for discussion and direction to either finalize or
revise the minutes as corrected.
e) Assuming the direction is to finalize the minutes, the secre-
tary then would type a final version and make the necessary attach-
ments. This final form of the minutes would then be placed on the
agenda of a Regular Board meeting for final approval and direction
to be bound in the minute book.
Based on this procedure, a minimum of four weeks (two Regular Board
�^ meetings) would be required to go from the meeting from which the minutes are
being prepared until final approval and binding in the minute book.
Once on a current basis , the maximum time required to do this would
be six weeks, or three Board meetings. Using this procedure, an approximate
cost for doing a set of minutes for a Regular Board meeting would be $200
per meeting.
8. STATUS REPORT - 1977 MINUTES
Review of the minutes of 1977 and 1978 through March 31st is required
by the auditors prior to finalization of the 1977 audit.
The minutes of February 6, 1978 are nearing completion, being three-
quarters of the way finished at this time. The only remaining set of minutes
necessary for the auditor' s review are those of the Special Meeting of Novem-
ber 30, 1977. Both sets will be completed prior to the workshop session with
Matt Gomez on July 24th.
Due to the time involved in preparing last year' s minutes, the prep-
aration of current minutes has fallen behind somewhat. Hopefully, the status
of the 1978 minutes will be current as of September 1 , 1978, and will be able
to remain so after that date.
-2-
t '
As soon as minutes are current, any spare time will be devoted to
retyping and correcting the 1977 minutes.
AMS/smc
-3-
EARLY THOUGHTS AND �DI
PROPOSED DRAFT
CA 78310
AGREL',1ENT
BETWEEN TRUCKEE DONNER PUBLIC UTILITY DISTRICT
AND DART INDUSTRIES
RESPECTING THE CONSTRUCTION OF THE SANDERS PRODUCTION
WELLS NO. II AND III
This agreement entered into this day of ,
1978, between the Truckee Donner Public Utility District, a- local
public agency of the State of California, hereinafter referred to
as the "District" , and Dart Industries Inc. , a Delaware Corporation,
authorized to do business in California, hereinafter referred to as
"Dart" .
WITNESSETH:
WHEREAS , Dart is the developer of Tahoe Donner, a recreational
subdivision located within the boundaries of the District; and
WHEREAS , Dart and the District are parties to two previous agree-
ments respecting the rights and obligations in providing a water
source and facilities to serve Tahoe Donner, the first such agree-
ment dated March 19, 1970 and is most commonly referred to as the
"1970 Agreement" ,and the second such agreement dated October 15,
1973, and is most commonly referred to as the "1973 Supplemental
Agreement" ; and
WHEREAS , in accordance with the two above agreements , and in
accordance with the "Flow Diagram of Groundwater Exploration of
the Truckee Region" , dated June 24, 1976 and approved by the
. �p3
parties hereto, the so-called Trout Creek Well, also now known
as the Sanders Site No.Ill,has been selected by Dart as the next
site for exploration, installation an"development of a production
well. Further, Dart has obtained tacit approval to amend the
above noted"Flow Diagram 61 Groundwater Exploration of the
Truckee Region to the extent that simultaneous exploration
installation and development of a production well at Sanders
Site No. II will be considered as being in compliance with the
agreed upon exploration sequence; and
WHEREAS , during the preparation of an Environmental Impact
Assessment of the proposed Sanders Site Production Wells No. II
and No. III together with the transmission facilities associated
therewith and in accordance with the California Environmental
Quality Act augmented by State and District guidelines , certain
possible adverse environmental effects were noted, which with
appropriate mitigation measures could prevent and/or offset any
possible adverse effect; and
WHEREAS , the parties wish to assure that the appropriate mitigation
measures will be taken to prevent or off-set any possible adverse
impacts of the proposed project, and on the basis of the proposed
mitigations, the District will adopt and file a Negative Declaration
and Notice of Determination on the Sanders Site Production Wells
No. II and No. III, together with the transmission facilities
2
and related appurtenances .
NOW THEREFORE, the parties agree as follows :
,.., 1. Consideration of the Negative Declaration and the filing
of the Notice of Determination.
Based on the Environmental Impact Assessment prepared by
the District Engineer and upon this Agreement, the District shall
consider the adoption of a Negative Declaration and a filing of
a Notice of Determination to approve the project of the exploration,
installation, development and operations of the Sanders Production
Wells No. II and No. III together with the associated transmission
mains and appurtenant facilities.
2. Resulting Obligations of the Parties .
Upon the adoption and filing of the documents referred to in
Paragraph 1, and the expiration of the period for challenge of
the document referred to in Paragraph 1, the parties hereto shall
have the obligations set forth below.
3. Construction of the Sanders Site Production Wells No. II
and No. III 'by Dart and conveyance thereof to the District.
Dart, at its own expense, shall explore, develop and test
the production wells and all related appurtenant facilities at
the Sanders Site No. II and the Sanders Site No. III, Providing
the production wells meet the requirements of the 1973 Supplemental
po?
Agreement} the production wells and the related appurtenant
facilities including transmission mains connecting the wells
with the District water distribution system shall be conveyed
to and accepted by the District for ownership, operation,
maintenance and repair, in accordance with the provision of the
1970 and 1973 Agreements .
4. Noise Mitigation.
During the construction of the Sanders Site Production Wells
No. II and No. III, unavoidable noise will be created. To
mitigate construction noise at the Sanders Site No. III, that has
been determined to be objectionable to the homes located to the
north and west of the site, Dart shall accomplish the following:
A. Conduct the drilling operations only during the hours
of 6: 00 A.M. to 10: 00 P.M.
100"-
B. Construct acoustical attenuators adjacent to the
construction area isolating objectionable construction
noise from the adjoining homes .
C . Take such other reasonable action as will minimize the
construction noise during the drilling hours of operation.
as may be directed by the District Engineer.
5 . Trout Creek Crossing.
The transmission main connecting the proposed Sanders Site_
Production Wells No. II and No. III with the distribution system
of the Truckee Donner Public Utility District will cross Trout
Creek and one or more locations . The protection of the water
quality and the prevention of siltation within Trout Creek is
paramount and therefore Dart agrees to address the sensitivity
of the creek crossing in the design and planning of the transmission
main connecting the Sanders Site Production Wells No. II and
No. III with the distribution system. Further, Dart agrees to
notify the California Department of Fish and Game and the
California Water Quality Control Board, Lahonton Region, two
days prior to construction activity in the areas of the creek
crossings . Dart further agrees to submit the improvement plans
to the above noted State Agencies and to comply with the directives
issued and the condition placed upon the improvement drawings.
6. Seismic Safety.
The Environmental Impact Assessment addressed to geological
hazards of the area in general and the known fault activity
specifically. Dart hereby agrees to provide conceptual design
consideration of the Sanders Site Production Wells No. II and
No. III that will be resistent to seismic activity. The District
Engineer shall review the proposed design and any and all
requirements of the District Engineer as a result of said review
shall be incorporated into the final construction drawings for
the Sanders Site Production Well No. II and No. III, together
with the related transmission facilities and appurtenance thereto.
7 . Assurance of Non-Interference Between Wells .
The North Side Well currently provides a major portion of
the community water supply and shall be protected on a first
priority basis . The North Side Well has an agreed upon potential
yield of 1500 GPM. The Sanders Production Well No. I has an
agreed upon yield of 300 GPM. The adjusted yield of a well
shall be assumed to be an inverse function of the distance from
the top of the well head to the surface of the water in the
static, quiescence state.
The lowering of the groundwater pumping level that the
District Engineer attributes to the influence of other production
wells within the area shall be cause for adjustment in the rated
yield of any such well so effected by the expression:
�.5
Adj us ted Yield = Y - K(Q H)
Where Y is the rated capacity of the well pumping alone
and without interference. When K is a constant that varies
from 0. 5 for wells completed in soil stratas of high
transibility to 1. 5 for wells completed in soil stratas
of low transibility. Where AH is the change in static
water surface attributable to other production well
interference as determined by the District Engineer. .
The sum of the adjusted yield of the production wells provided
by Dart shall be credited toward the basic requirement that
Dart provide 4000 GPM total production capability to the Tahoe
r� Donner Development.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and year first above written.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
(Seal)
ATTEST: By
President
Secretary, Truckee Donner
Public Utility District
DART INDUSTRIES, INC.
By
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UTED STATES DEPARTMENT OF AGRICULTURE
E RURAL ELECTRIFICATION ADMINISTRATION
' WASHINGTOt R15'Td'Yb:
District Fngr. - -- l (j 1978
./FC
a� �1; D,: NNXA P.U.D. �;"ljistrict Counsel
si� PVala- ori.na 444 — CPA Annual Audit Repo
Si--as-of December- ;i�977 [] Sit. / ForemanVr
To: Mr. James Maass, President
Truckee-Donner Public �� ---
r Utility District
P. 0. Box 309
Truckee, Califorina 95734
We have not received your annual financial statements and auditor's
report for the period ended December 31, 1977.
Please advise when we will receive two copies of the report and
supplemental letter and two copies of the adjusting and reclassifying
journal entries. REA Bulletin 185-1: 465-1, Audit of REA Borrowers'
Accounting Records requires borrowers to forward this material within
four months of the "as of" date of the audit.
A copy of this letter is being sent to your manager, Mr. Milton
n
Seymour. snags '
CHAR.LES W. FITCH
Director
Western Area - Electric
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
July 13, 1978
Charles W. Fitch
Director , Western Area - Electric
RURAL ELECTRIFICATION ADMINISTRATION
Washington, D. C . 20250
Re: 1977 Financial Statements and Auditor's Report
Dear fir. Fitch:
Because of some technical problems with the financial audit,
the. District has not yet received copies of the 1977 Audit from the
audi.tors.
The District anticipates receipt of the Audit in final form
early in August. Copies will be forwarded to you as soon as possible
thereafter.
A preliminary draft copy, which may or may not parallel the
final copy, is enclosed for y ur 'information.
Best/regards , /
A. Milton Se mote
Y
General Manager
AMS/smc
0
RESOLUTION NO. 78 38
r"+ OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING ALL DIRECTORS TO
SIGN ON ALL DISTRICT ACCOUNTS
BE IT RESOLVED, by the Board of Directors of the
Truckee-Donner Public Utility District as follows:
That all of the Directors are hereby authorized to sign checks
on all of the District Accounts.
BE IT FURTHER RESOLVED, that the Manager is hereby
directed to obtain new signature cards to reflect the intention of this
Resolution.
PASSED AND ADOPTED by the Board of Directors of the Truckee-
Donner Public Utility District, at a meeting held within said District on the
17th day of July 1978, by the following roll call vote;
AYES: Hatch , Huber Kuttel
ABSTAIN: Sutton
NOES: None ,
ABSENT: Maass
TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT
By -•-, G`
(OAMES A. MAASS, President
ATT
A. MIL ON SE M R,
Clerk Thereof
l