HomeMy WebLinkAbout1978-08-07 Min - Board 1�" I
REGULAR MEETING
August 7, 1978
The Regular Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by the President in the Board Room
at the Truckee Tahoe Unified School District Administrative Building at 7: 14 P.M.
ROLL CALL: Directors Hatch, Huber, Kuttel , Sutton, and Maass were present.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig.
CONSULTANTS PRESENT: District Engineer Cook, District Counsel Grumer and his
associate, Attorney Mark Pfotenhauer.
OTHERS PRESENT: Among those present were Helen M. Stoltz, Marigrey Fish, Don
Strand, Jim Porter, William Murphy, Don Westbrook, Charlie White, Lois Solomon,
Harold Christian, Jack Marquette, Jane Reed, Ron Sweet, Kevin Dwyer, Ann Spic-
uglia, and Barbara Tere.
APPROVAL OF MINUTES
Review of draft minutes of 8/3/77, 9/6/77, 9/7/77, 11/30/77, 6/5/789 6/16/78,
6/26/78, and 7/11/78
Director Sutton moved that the minutes of August 3, 1977, be approved
as written. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber,
aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED.
Director Sutton moved that the minutes of September 6, 1977, be
approved as written. Director Huber seconded the motion. ROLL CALL: Hatch,
rl% aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Director Sutton moved that the minutes of September 7, 1977, be ap-
proved as corrected. The motion was seconded by Director Hatch. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Regarding the minutes of June 5, 1978, Director Sutton moved that
they be approved as corrected; seconded by Director Kuttel . ROLL CALL: Hatch,
aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
In regards to the minutes of June 16, 1978, Director Sutton moved
that they be approved as corrected. The motion was seconded by Director Hatch.
ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO
MOVED.
Director Sutton moved that the minutes of June 26, 1978, be approved
as drafted. The motion was seconded by Director Kuttel . ROLL CALL: Hatch,
aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED.
Director Sutton moved to approve the minutes of July 11 , 1978, as
corrected. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye;
Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Review of minute corrections for 11/21/77 (minutes previously approved)
.-- Director Huber moved that the minutes (of 11/21/77) continue to be
approved and that the corrections (submitted by Director Sutton) be attached.
The motion was seconded by Director Hatch. Director Sutton noted that the cor-
rections would be attached regardless of the motion made by Director Huber.
Director Sutton moved that these minutes be approved as corrected when the
corrections were brought for review before the Board; she clarified the motion
by stating that she wished the corrections to be incorporated in the signed
copy of the minutes. THE MOTION DIED FOR LACK OF A SECOND.
The Chair ordered that Director Sutton's corrections be attached
to the minutes of the November 21 , 1977, meeting.
8/7/78 pa. 1
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BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND
The Manager noted that a second page had been prepared for attach-
ment to the Statement of General Fund listing the balance of account after pay-
ments listed on the first page and the General Fund balance in the LAIF.
Director Sutton again asked that the Directors be provided with
copies of all consultants' bills prior to the meeting at which time approval
of such bills is being requested. She noted that she had not received a copy
of the Cook Associates or Avery Engineering billing.
The bank balance of July 12, 1978, carried forward to the State-
ment of General Fund prepared as of July 31 , 1978, was questioned by Director
Sutton. She requested clarification from the Bookkeeping Department. Mr.
Seymour advised that, if there was an error on the Statement, he would re-
quest the Bookkeeper to prepare a new Statement of General Fund.
There being no further questions or comments, Director Huber
moved, and Director Kuttel seconded the motion, that the Board approve the
bills. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass,
aye. SO MOVED.
COMMITTEE REPORTS
Minute Preparation
Mr. Grumer directed the Board's attention to his letter of August
1 , 1978, in which the procedure to be followed with respect to the preparation
of the minutes was outlined. A copy of that correspondence has been made an
attachment to these minutes. Mr. Grumer noted that the amount of typing in-
volved in the new procedure would remain the same as the previous system. The
President stated, for the benefit of the audience, that the minutes will be
typed twice; once, in draft form, and again in final form - it will take ap-
proximately one month to approve adoption of the minutes. The new procedure
will go into effect with the minutes prepared for this meeting.
Management Leave of Absence Policy
Mr. Grumer advised that a draft resolution establishing a leave
of absence policy for managerial employees had been distributed to the Dir-
ectors; he stated he believed it should be tabled at this time and reviewed
in the light of something that was to be discussed in Executive Session. The
President ordered the matter tabled.
DISCUSSION REGARDING THE 1 .9 ACRES OF TDPUD POTENTIALLY COMMERCIAL LAND
The President advised that a notice concerning the 1 .9 acres of
potentially commercial District land had appeared several times in the local
newspaper. Also, the District received a letter from Mr. and Mrs. Bruce
Giampaoli setting forth their opinion regarding this matter; a copy of that
letter has been attached to these minutes. Director Sutton requested that
a copy of the public notice printed in the newspaper be attached to these
minutes.
President Maass advised the audience that the parcel of land being
discussed is located on the corner of Highway 89 and Old Highway 40, across
from the Bank of America and Safeway Store, and next to the Intermediate
School . The District's objective is to make a determination as to whether
the District should lease the land to some entity for commercial purposes,
retain the land for some public use, sell the land, or do nothing with the
land at the present time.
Mr. Seymour read to the public the Giampaoli 'a letter in response
to the TDPUD' s ad, which stated their agreement with the idea of leasing the
property thus affording the District supplemental and necessary cash flow to
meet operating and maintenance requirements and reducing the cost of services
to the consumer.
In answer to a question posed by member of the audience, Director
Huber explained that the District would retain architectural control if the
property was leased.
Marigrey Fish suggested that the District build on the property and
then, perhaps, lease to the County of Nevada for use as a new Government Cen-
ter.
8/7/78 Pg• 2
/GI
Director Sutton noted that during review of the minutes from prior
years she had learned that at one time the TDPUD had owned the land from the
parcel being discussed West to the School District offices; also, the District
owned quite a bit of the land which has now been subdivided. She stated she
felt a monument to the District should be placed on the 1 .9 acres.
Brief discussion ensued regarding the four proposals mentioned in
the ''Notice of Interest'' attached hereto; Mr. Seymour noted that the parcel had
recently been appriased at $215,000. Control over a potential lessee's type
of business was brought up by an unidentified member of the audience who also
stated that he would be in favor of a short-term lease to the right kind of
business.
Director Sutton moved that the Board continue this item to allow
for further public input. Director Huber seconded the motion. ALL AYE BY
VOICE VOTE. SO MOVED. The President stated the matter would be continued
to the next meeting agenda.
REQUEST OF JAMES PORTER TO CONFIRM WILL-SERVE LETTER - 80-ACRE PARCEL OWNED BY
C. S. BEAVERS SOUTH OF PONDEROSA PALISADES: POSSIBLE BOARD ACTION
Since it was not yet 8:00 P.M. , the time scheduled for discussion
of the possible merger of services between the TSD and TDPUD, the President
moved to discussion of Jim Porter' s request to confirm a will serve letter
to an 80 acre parcel owned by C. S. Beavers.
Mr. Porter stated that he represented Mr. Beavers, owner of an
80-acre parcel south of Ponderosa Palisades. Mr. Beavers is in possession
of a will-serve letter for water from the District signed by Daven Morey, a
past manager of the TDPUD. He presented a copy of such letter and a map out-
lining the subject property. Mr. Porter further noted that the will-serve let-
ter pertained to 160 acres; at this time it was his request that only the south
half of the 160 acres be served. Mr. Porter spoke about the development of
Ponderosa Palisades, the water tanks put in by Mr. Beavers, the over-sized lines
that had been placed in the subdivision going up to the 80 acres. 40 of the 160
acres have been sold; another 40 acres were developed and are now known as Pon-
derosa Palisades South; the remaining 80 acres are the ones being discussed at
this time. Mr. Porter stated he felt that with the will-serve letter, his
client had a vested right to water service provided by the District. It was
noted that this property is not located within the boundaries of the District;
Mr. Beavers would be willing to be annexed to the District, and, Mr. Porter
advised, Mr. Beavers would adopt any conditions imposed by the Board at the
time of his demand or request for water service. In answer to a question posed
by Director Sutton, Mr. Porter noted he thought the property in question was
zoned residential - two units per acre; he was not aware that any tentative
maps have been filed - if they have, it would have been some time ago.
To clarify, Mr. Porter stated that they were requesting reaffirma-
tion of the 1959 will-serve letter. Director Huber noted that the 1959 letter
did not specify the property location or zoning. Mr. Porter suggested that
he get together with the District Engineer to discuss conditions which the
Board might impose; he stated his client would be willing to comply with Dis-
trict regulations that are in effect at this time.
The Chair ordered the District Counsel , District Engineer, and
Manager to meet with Mr. Beavers' representative, Mr. Porter, to further
discuss this matter. This matter will be set on the agenda for Tuesday,
September 5, 1978, since the Regular Meeting day falls on a holiday.
REVIEW OF PROPOSED MITIGATION AGREEMENT AND NEGATIVE DECLARATION ON SANDERS
WELLS NO. 2 and 3; POSSIBLE DIRECTION AND/OR ACTION
Because some of the Directors had not received a copy of the letter
presented by Dart on Friday, August 4, 1978, Director Sutton moved that this
item be tabled. Director Kuttel seconded the motion. ALL AYE BY VOICE VOTE.
SO MOVED.
DISCUSSION RE POSSIBLE MERGER OF SERVICES BETWEEN THE TRUCKEE SANITARY DISTRICT
AND THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT
It being close to 8:00 P.M. , the President moved to discussion of
the possible merger of services between the TSD and TDPUD, which was scheduled
for 8:00 P.M.
8/7/78 pg. 3
11_
To clarify matters, President Maass advised that Harold Christian
approached the Board at a previous meeting and requested that the TDPUD Board
place discussion of this possible merger of services on the TDPUD meeting
agenda.
Mr. Christian stated his beliefs as to the past, present, and future
functions of the Truckee Sanitary District, their financial condition and pos-
sible effects of Proposition 13 and Senate Bill 154• It was his suggestion
that the TSD be taken over by the PUD and to go on record as approving the ex-
pansion of the Tahoe Truckee Sanitation Agency. He presented charts setting
forth income and expenses of the Truckee Sanitary District for 1977-1978, and
estimated charts for the years of 1978-1979 and 1979-1980. In answer to Mr.
Grumer's question as to whether the figures had been verified with the TSD,
Mr. Christian stated that he had not verified the figures with the TSD, but
had taken the figures from TSD records and the Auditors of Nevada and Placer
Counties. He stated he felt that by merging the people would save administra-
tive expenses; TSD billing could be incorporated into the TDPUD system, dup-
lication in administration could be eliminated, between the two Districts,
there could be a civil engineer, the TSD attorney could be eliminated, there
wouldn' t be the need for so much management, all employees could be transferred,
some Directors could be added to the TDPUD Board and the five TSD Directors
could be eliminated, the building of a new warehouse could be eliminated,
vehicles and equipment could be consolidated.
Don Westbrook, Director, Truckee Sanitary District, spoke regarding
the sewering of Lakeworld and its annexation into the Truckee Sanitary District,
and the approval by the Nevada County Board of Supervisors of all of the sub-
divisions. He advised that he was not aware of any mandate or election that
officially stated that the people wanted to merge the two Districts. Regard-
ing the sewer ponds, Mr. Westbrook stated the TSD Board felt that it was less
expensive to try to keep the ponds in service than to have the capacity in
the new addition at TTSA; the TSD has not been notified officially that they
must cease using the ponds. Because TSD was a member of TTSA, they abided by
all TTSA rules and regulations.
In response to the President's question as to whether Mr. Marquette
had any comments on the figures presented by Mr. Christian, Mr. Marquette, Man-
ager of the Truckee Sanitary District, stated that the TSD audit is not yet
out. As a private citizen, Mr. Marquette requested a copy of the tape of the
discussion beginning at 8:00 P.M. He stated that a tentative budget had been
submitted to the County; however, the budget has not yet been finalized. He
stated that he felt the figures presented by Mr. Christian were wasteful and
imaginative.
Accrued interest on a TSD State loan and debt service were dis-
cussed. Mr. Marquette stated that the TSD was audited each year by a CPA firm
in Susanville; the audit records are open and available to the public. He
further noted that the TSD had been asking for one and a half years that a
committee be set up to discuss the pros and cons on a reorganization of Dis-
tricts. Director Sutton advised that she had not been made aware of this
proposal . In response, Mr. Marquette stated that the matter had been dis-
cussed at TSD Board Meetings when one TDPUD Director was present. Mr. Mar-
quette noted that he did not feel it necessary to hire an outside agency to
do a study on the reorganization of Districts - he thought the study could be
done "in-house" by a committee of two Directors from each of the Boards. The
matter of committee formation will be placed on the TSD agenda.
Director Sutton noted that the TDPUD had requested a joint meeting
with the TSD Board in March of 1978; several alternative dates were proposed the TSD Board had shown no interest. Mr. Marquette replied that he felt no-
thing would be accomplished with meetings involving the entire Board of each
of the Districts; it was his desire that two Board members from each of the
Districts meet to discuss the matter.
Marigrey Fish, a member of the audience, stated she felt the
Districts had an obligation to educate the public before going to the polls.
It was her hope that a joint meeting be held between the two Boards, and at
the end of that meeting, a committee be chosen.
Mr. Seymour stated that a letter had been received by the District
last Spring from Mr. Marquette requesting information about the TDPUD. Fin-
ancial reports, the Water System Analysis and NRECA Management Audit of 1976
8/7/78 pg. 4 __
1y3
were submitted to the Truckee Sanitary District. Similar information was re-
quested by the TDPUD; as of this date, no information has been received from
the TSD. Mr. Marquette expressed surprise that such information had not been
received by the PUD.
Brief discussion ensued regarding the Truckee sewer ponds and an
engineering report concerning secondary treatment in Alpine County.
Mr. Christian noted his concern relating to the people and expenses
they would have to bear if the TSD continues at the same rate as in the past.
Director Sutton said that, during review of the minutes, she had
learned that discussion regarding a former Manager's recommendation of a mer-
ger of the Sanitary District, the Public Utility District and the Fire Pro-
tection District had been held on August 8, 1950; she felt no merger would
occur if left to the elected officials of the two Districts.
Lois Solomon commented on Mr. Christian's concern regarding the
sewer ponds; she stated that the PUD also would have problems with growth and
expenses related thereto.
Director Kuttel spoke regarding his objection to the former use
of septic systems in the Truckee area, the pollution of the Truckee River,
and his disfavor of secondary treatment plants. Director Kuttel noted that
at the time he was elected he had stated that he was in favor of a merger of
services between the TSD and TDPUD; he is still in favor of such merger. The
possibility of saving money by merging the two Districts was discussed.
Jim Porter stated that he would very much support looking into the
idea of merging the two District's services; he would like to see the TDPUD
Board initiate steps to look into the possible consolidation, merger, or re-
organization; he would encourage Mr. Marquette and the TSD Board to supply
the information requested by the TDPUD; and he would like to see a committee
formed.
,,. Mr. Grumer stated that the TDPUD has powers far beyond the power
of the Sanitary District and some of the other Districts; it might not be
ridiculous to meet with the Fire District, the Park District, etc. for input
regarding a combination of two or more Districts.
Mr. Marquette stated he felt money could be saved if a Community
Service District were formed; a local citizens group is presently investigat-
ing the feasibility of such a District.
Director Sutton asked if any records or research items were avail-
able from the early 1970's when a committee of two Directors from each Board
had been formed to investigate this same matter. Mr. Marquette was not aware
of the existence of any such records.
Mr. Westbrook, officially representing the TSD Board at the meet-
ing, assured the TDPUD Board that they would forward the documents requested
by Mr. Seymour, and also, in September, two committee members would be selected.
In response to a question posed by a member of the audience, Direc-
tor Huber clarified that Board members do not receive compensation for attendance
at committee meetings - consultants do get paid for such attendance.
It was suggested by Ann Spicuglia that the committee present their
findings to the public prior to calling in consultants for opinions as to the
merger of services between the two Districts. This would eliminate the ex-
penditure of fees if the public was not interested in pursuing a merger.
Director Sutton moved that the District make official contact with
the Sanitary District suggesting that a committee from both District Boards
be formed. Upon request, Director Sutton restated the motion; she moved that
the Board contact the Sanitary District. proposing that a committee of the two
Boards be formed to investigate the possible merger of services. The motion
was seconded by Director Hatch. Prior to a vote being taken, Mr. Marquette
asked what documents Mr. Seymour had requested of the TSD. Mr. Seymour advised
that copies of the most recent financial report, any correspondence from the
TSD attorney to the TSD Board concerning mergers, consolidation of Districts,
8/7/78 pg• 5
and acquisitions, and the annual report of financial transactions to the
State Controller's office had been requested. Mr. Marquette assured Mr. Sey-
mour that they would be delivered. ROLL CALL: Hatch, aye; Huber, aye; Kuttel ,
aye; Sutton, aye; Maass, aye. SO MOVED.
President Maass noted that the committee would be appointed at a
future meeting.
MANAGER'S REPORT
General Status of District
Outages There have been several outages of electricity during
the past two weeks , Mr. Seymour reported. All outages have been of short
duration and were primarily caused by lightning or heavy overloads. Two
outages occurred in the downtown area caused by extremely heavy loads result-
ing from the high use of air conditioning in the various restaurants along
Commercial Row. The loads were so severe that service wires burned in two,
and as a result, the TDPUD had to replace the service wires for the stores and
restaurants near the vicinity of O.B. 's Board with larger wires. He anticipat-
ed that this would handle the situation for the present time. Last Winter the
District replaced transformers in the alley behind Commercial Row; however, the
TDPUD did not anticipate as heavy a load as has been received; this is the
heaviest Summer loading that the District has ever had. The District is spray-
ing the cooling system of the transformer at the Truckee Sub with water to in-
crease the effective rating of the Substation. He noted that the District has
lower than desirable voltage during the day from Sierra Pacific at the present
time; PG&E is having a problem meeting their load requirements, which in turn
lowers Sierra Pacific' s voltage. Sierra Pacific is having capacity problems
because of the air conditioning load and new casinos. The District has been
taking voltage measurements at the Substations; the District is hoping to re-
duce the voltage to the customers so that voltage will fall within a band of
114 volts and 120 volts. Financing of the upgrading of the substations and
problems related thereto were briefly discussed. Director Sutton requested
that, for the next regular meeting, an agenda item be included regarding the
upgrading of substations.
Water consumption This item was not reported verbally by the
Manager. A copy of his written report has been attached.
water customers
Report on investigation of non-paying
P 9
Mr. Seymour advised that a letter has been prepared which still
needs to be reviewed by the District Counsel inviting certain non-paying
water customers to appear before the District Manager or, if they choose, the
Board of Directors in Executive Session, to discuss their problem and make
arrangements for payment of back water bills. Upon approval by Counsel , the
letter to these non-paying water customers will be copied to the Board. Direc-
tor Kuttel requested that he be allowed to review the list of these customers
before any letter is mailed to eliminate the possibility of a mailing to some-
one who may have another water source.
Report re follow-up with Sierra Pacific respecting joint venture in hydro plants
The Manager noted that there is nothing new to report on the forth-
coming joint meeting with Sierra Pacific and the Bureau of Reclamation respect-
ing hydro plants at Stampede and Boca.
Report respecting fire and liability insurance coverages and costs
Mr. Seymour reported that a meeting has been scheduled for 4:00
P.M. on Thursday, August 10, 1978, with Mr. MacBruch of Lincoln National In-
surance Company to discuss what they have to offer in the way of a package
insurance plan. Apparently, Lincoln National has just sold a policy to North
Tahoe PUD that saves the North Tahoe PUD considerable money over the previous
coverage. The District' s position in this meeting will be to listen and see
what they have to offer. Director Huber will attend the meeting also.
Report on meeting with representatives of Underground Construction Co.
As of this date, a meeting, which was to be arranged by Mr. Grumer's
office, has not been scheduled or taken place.
8/7/78 pg. 6
Status report - 1977 minutes
All of the minutes for the 1977 meetings have been typed in draft
form. All have been approved except those that are listed on the agenda for
possible approval at this meeting. Following approval , it will be necessary
to have most of these minutes retyped in final form. There are certain prob-
lems in that the corrections that have been approved previously by the Board
are not, in every instance, clear, and need some interpretation. A letter
will be drafted to Director Sutton to clarify some of her corrections that
are more in the nature of questions rather than corrections.
Explanation - March Balance Sheet figures
At the last Board Meeting, the Board questioned an item relating
to interest expenses for the Water Department which showed a negative balance,
meaning that the District had received interest rather than paid interest.
This figure represented credit to the Water Department for past sewer assess-
ments which have now been billed to the Truckee Donner Recreation and Park
District. This particular item will probably show a credit balance for the
remainder of the year.
Report regarding response from Truckee Donner Recreation and Park District
about possible donation of certain TDPUD parcels unnecessary for District use
The District' s first response from the Recreation and Park District
was an interest in the parcel of land adjacent to the South Side Well and Spring
complex for use as another softball field. It was explained to Mr. Tapia that
this was not a part of the original ten parcels that was being referred to.
However, if the Recreation and Park District has an interest in that parcel ,
Mr. Seymour advised, Mr. Tapia should approach the TDPUD Board.
With regard to the ten parcels that were offered to the Recreation
and Park District, rejected by the Park District because of Proposition 13,
and a donation of one of the parcels now being considered by the TDPUD, Mr.
Tapia has requested more time to physically inspect the parcels. He has been
,.� out of town for at least two weeks because of a death in his immediate family
and has not been able to examine the ten parcels.
Status report - Juliot-Curtis lease of District parcel on Highway 267
Mr. Seymour reported that he requested information of Mssrs. Juliot
and Curtis; as of this date, no response has been received.
Status report on answering service after-hours call-out procedures
A copy of the answering service after-hours call-out procedure is
attached to these minutes. The Manager advised that the District had contract-
ed with High Country Answering Service and Air Signal of California to answer
after-hour calls and provide a paging service. High Country Answering Service
has apologized for their lack of good service to the District recently which
was caused by their moving and consolidating with North Shore Answering Service.
Mr. Seymour noted that the District has a problem of sorts - the
Union agreement does not require any employee to be on call during the week.
On the weekend, an employee can be designated to be on standby, for which that
employee will receive pay. During the week, the District employees have been
working on a voluntary basis ; they have shown concern regarding the establish-
ment of this week-day procedure becoming permanent. The creation of a new
work week, which would eliminate standby duty on weekends, versus voluntary
standby during the week and a regular work week was discussed.
Report on customer complaint procedures
Mr. Seymour explained that a new customer complaint procedure is
being investigated. A letter received from the Priest at the Catholic Church
made Mr. Seymour aware, he reported, that the District's present follow-up
procedure on complaints was not adequate. The procedure has been changed so
that the Manager is aware of all customer complaints received. The District
is presently working on a follow-up procedure.
Resolution authorizing the District to charge customers a fee for collection
efforts when necessary because of delinquencies
Mr. Grumer noted that two draft resolutions had been prepared; one
reading, "commence the Final Notice Procedure," which he recommended, and the
8/7/78 pg• 7
other reading "commence the Notice Procedure." Director Sutton asked Mr.
Grumer if the disconnect provisions of the draft resolution complied with the
Public Utility Code requirements; he assured her that they did. Changes re-
quested by Mr. Seymour after review of the first draft prepared by District
Counsel were incorporated in the draft presented for adoption.
Mr. Seymour explained the District's procedure for handling de-
linquent customers and disconnects. It was the Manager's request that the
Board authorize the District to make the offending customer pay for his own
collection by way of adding a $5.00 charge to his bill , thus taking the bur-
den of these costs off the other District customers.
Director Kuttel moved that the Board adopt Resolution 7839 auth-
orizing a collection fee for delinquent accounts as corrected. The motion
was seconded by Director Huber. , ROLL CALL: Hatch, aye; Huber, aye; Kuttel ,
aye; Sutton, aye; Maass , aye. SO MOVED.
Director Sutton moved that Resolution 7839 authorizing a collec-
tion fee for delinquent accounts be published in the Sierra Sun three times
within the next 30 days as soon as possible. Director Hatch seconded the
motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass,
aye. SO MOVED.
WRITE-OFF OF OLD ACCOUNTS
Director Huber requested that an item respecting the write-off
of old accounts .be placed on the next meeting agenda.
STANDBY CHARGES
Status report on collections for 1977-1978
Mr. Seymour reported that some time ago the Directors had received
a preliminary report from Mary Chapman, Office Manager; some work remains be-
fore a final report will be available.
Report respecting advice obtained from Assemblyman Chappie
Another call was placed to Assemblyman Chappie' s office; his
assistant was not available and, as of this date, no written response has
been received. Mr. Grumer noted that he had previously written requesting
information.
Resolution reaffirming Standby Charges for fiscal year 1978-1979
Director Sutton noted that the Manager, Counsel , and Engineer were
to have consulted and prepared information upon which a new standby fee could
be based. Mr. Seymour advised that the direction given was to provide justi-
fication for a new fee or the same fee as last year would be used. It was the
recommendation of the Manager that the fee charged last year be used for the
fiscal year 1978-1979-
Director Sutton moved that the Board adopt Resolution 7840 which
establishes the standby fees for electric and water standby in the same amount
as last year for the fiscal year of 1978-1979• The motion was seconded by
Director Huber. Before the vote on this motion was recorded, Mr. Grumer ad-
vised that this resolution requested the assistance of the County of Nevada
for collection; last year's resolution requested the charge be placed on the
County tax roll . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton,
aye; Maass, aye. SO MOVED.
Resolution designating the County of Nevada as collector of delinquent Stand-
by Charge collections
Director Sutton noted that the Board had received copies of this
draft resolution; however, no Exhibit had been attached to that draft show-
ing the parcel numbers, the name of the parcel owner, and the amount of the
delinquency. Mr. Grumer advised that the list of delinquent standby charges
need not be an Exhibit to the resolution, but could be incorporated by refer-
ence.
The President noted that consideration of this resolution would
be set over to the next regular meeting.
o i1 i-74 51
Resolution declaring certain District vehicles surplus, establishing minimum
bid, time for inspection, and issuing a call for bids
The minimum acceptable bid for the vehicles was discussed; it was
determined that the minimum bid be set at $200 for each vehicle.
Director Huber moved that the Board adopt Resolution 7841 declaring
three District vehicles surplus and establishing procedures of sale. The bids
are to be opened at 4:00 P.M. , on Monday, August 21 , 1978. The motion was
seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye;
Sutton, aye; Maass, aye. SO MOVED.
REVIEW AND POSSIBLE ACTION RESPECTING RECOMBINING PARCELS M, N, 0, AND P,
LOCATED NEAR TONINI SPRINGS
It was explained that Cook Associates' recommendation to the Board
in a prior year was that the District retain the areas shown in pink on the
attached copy of Assessor' s Map Book 19, Page 13, that the District provide
access to the Ralphs by that area shown in yellow, and the left over land,
after deeding out the right of way to the trailer park, should be provided to
the adjoiners as indicated in green and red on the attached map copy. Re-
combining parcels 28 and 29 was discussed. Mr. Grumer advised that, if the
District desires to "clean up" the parcels but not necessarily dispose of
them, the next step would be to have the Engineer prepare metes and bounds,
etc. of the parcels in question so they could be better defined.
Director Huber moved that the Board direct the Engineer to imple-
ment the recombination and possible decombination of parcels 28 and 29 an
Assessor' s Map Book 19, Page 13, as recorded in the County of Nevada in 1973.
The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber,
aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
REVIEW AND POSSIBLE ACTION RE APPLICATION TO APPROPRIATE UNAPPROPRIATED WATER
FROM SOUTHSIDE SPRINGS
,.^
Mr. Seymour advised that the Board should act on this application
in a prompt manner believing that the only action necessary was Board direc-
tion to the Engineer to complete the filing after execution by the President.
The District Engineer noted that several steps were necessary;
authorization by the Board for the President to sign the application, execu-
tion of the supplement to the application, adoption of a negative declaration
and environmental impact assessment.
Director Huber moved that the Board adopt the negative declaration
for the application for appropriation of unappropriated water from Southside
Springs. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber,
aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Director Huber moved that the Board direct the Chairman to sign
the revised application for appropriation of unappropriated water, the form
date being 7/76. The motion was seconded by Director Hatch. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Director Huber moved that the Chairman be directed to sign the
supplement to application 25624, State Water Resources Control Board form
dated 10/77. The motion was seconded by Director Hatch. ROLL CALL: Hatch,
aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
District Engineer Cook advised that, after signatures were append-
ed, he would forward the forms to Mr. McDonough for filing with the Water
Resources Board, who in turn would hold a hearing; the District will be noti-
fied of such hearing.
RESOLUTION APPOINTING OFFICE MANAGER AND SETTING FORTH TERMS AND CONDITIONS
OF THE POSITION
The Chair, hearing no objection from the Board, tabled this matter
until after Executive Session.
8/7/78 Pg,g
V�
DISCUSSION AND POSSIBLE ACTION RESPECTING PLANNING DEPARTMENT NOTICE POLICY
The President appointed a committee to review Planning Department
notices; Directors Sutton and Huber were chosen for that committee.
A draft resolution establishing guidelines and authority of the
Planning Review Committee was presented and reviewed. It was decided that
the committee would meet on a "regular" rather than "weekly" basis.
The term "professional responsibility" used in Item 2 of the pro-
posed resolution was discussed. Also, in Item 2, it was decided that the
first sentence should read, "Nothing contained in Section I herein shall be
interpreted as prohibiting the Manager or District Engineer from the per-
formance of their normal functions nor preclude the Board of Directors'
ability to direct its consultants to take any further action with respect
to these notices."
Director Huber moved that the Board adopt Resolution No. 7842 es-
tablishing guidelines and authority of the Planning Review Committee. The
motion was seconded by Director Sutton. ROLL CALL: Hatch, aye; Huber, aye;
Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED.
It was decided that the entire Board would still receive copies
of all Planning Department notices unless they specifically requested that
they not be copied.
REVIEW AND POSSIBLE DIRECTION RESPECTING PACIFIC TELEPHONE CLAIM FOR DAMAGES -
CASE #840-418
It was noted that a revised Claim for Damages to Pacific Telephone
cables behind the Bar of America had been received by the District. District
Counsel Grumer advised that, unless the District agreed exactly with the
amount of liability, the claim should be denied. The item was tabled until
Executive Session.
APPROVAL OF FmHA MONTHLY PROGRESS PAY ESTIMATES - JETCO AND ROEN CONSTRUCTION
Mr. Cook reported that Jetco Underground work is approximately
70% complete at this time. The project was slowed by delays due to encount-
ering large boulders and various unknown service lines. Cleanup of the area
is continuing this week. Work under Schedules B, C & D by C. W. Roen Con-
struction is approximately 50% complete at this time. The overall project
is on schedule and should be completed by September 30, 1978, barring any
unforseen difficulties.
After a review of the Farmers Home Administration monthly progress
pay estimates for Jetco and Roen Construction, Director Huber moved that the
Board approve the monthly progress pay estimates. The motion was seconded by
Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton,
aye; Maass, aye. SO MOVED.
DISCUSSION AND POSSIBLE ACTION REGARDING, PUBLIC UTILITIES COMMISSION HEARING
ON BILTZ TRACT WATER PROBLEMS
The President noted that the PUC hearing regarding Biltz Tract water
problems was to be held tomorrow morning at 9:30. He further noted that Mr.
Seymour had written to the Public Utilities Commission informing them that the
Truckee Donner Public Utility District is an interested party to the Biltz
Tract hearing. Several Directors will be attending the hearing as individuals,
not as representatives of the Board; Mr. Seymour will also be in attendance.
Director Sutton requested that she be allowed to enter into the hearing the
minutes of the March 6, 1978, TDPUD Board meeting. None of the Directors
expressed objection to her request. President Maass suggested that Director
Sutton also present to the Commission her written summary of the meeting be-
tween the Biltz Tract residents , Director Maass, Mr. Seymour, and herself which
was held prior to the March 6th Board meeting.
RESOLUTION OFFERING REWARD FOR INFORMATION LEADING TO ARREST AND CONVICTION
OF INDIVIDUAL DAMAGING TDPUD PROPERTY
Mr. Grumer advised that, in order to prepare this resolution in
proper form, he required additional information. Discussion was held concerning
8/7/78 pg. 10
09
the placement of notices offering rewards for information leading to the ar-
rest and conviction of an individual or individuals damaging TDPUD property,
recent vandalism to the Tahoe Donner Substation, an ad placed by Sierra Pacific
Power Co. offering $1 ,000 for information leading to the arrest of persons re-
sponsible for damage done to their equipment, and insurance deductibles.
It was determined that Mr. Grumer would prepare a rough draft of a
resolution authorizing the Manager, in emergency situations, to offer rewards
for information leading to the arrest and conviction of individuals willfully
damaging TDPUD property.
DISCUSSION RESPECTING WORK ORDER WORKSHOP: POSSIBLE DIRECTION AS TO MARY
CHAPMAN'S ATTENDANCE
The President tabled this item until after Executive Session.
MISCELLANEOUS INQUIRIES
SYMPOSIUM - WATER RIGHTS LEGISLATION
After a brief discussion, Director Huber moved that the Board auth-
orize expenditures for two Directors to attend the Governor' s Commission sym-
posium regarding water rights legislation to be held August 30th at the Wood-
lake Inn in Sacramento. The motion was seconded by Director Hatch. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
Directors Sutton and Kuttel will attend the symposium. The $25 registration
fee for each of the Directors will be paid by the District.
COMPLAINTS REGARDING WATER
Director Kuttel noted that he had heard several complaints from
residents of Sierra Meadows regarding warm water. Mr. Cook advised that this
might have been caused because the usual source of water had been turned off
due to construction on Project 77-1 .
DISTRICT ENGINEER'S REPORT
ABANDONMENT OF PROSSER WELL
Mr. Cook reported that Mr. Marron' s office has come up with a non-
recorded easement, a right-of-way, easements for a roadway, power lines and
water lines, and a grant deed presumably for property upon which the Prosser
Well has been constructed. He further noted that Mr. Grumer is preparing a
list of the District' s obligations, rights, and prior rights; when this work
has been completed, the ownership of the Well can be determined.
PROJECT 77-1 CONSTRUCTION
Work by Jetco and Roen is progressing on the Farmers Home Adminis-
tration project as expected and as reported by Mr. Cook during discussion of
approval of the FmHA monthly progress pay estimates.
QUINTANA CONSTRUCTION
Mr. Cook advised that Quintana has not accomplished any additional
work since the last report was made. Mr. Seymour noted that the District had
received an inspection bill from Cook Associates regarding the Quintana con-
struction; Mr. Cook noted that this billing should be referred to Quintana
Construction Company.
ANNEXATION IN PLACER COUNTY
The District Engineer reported that his office is presently prepar-
ing the mailing list whereby all the property owners in CSA 19 will be notified
of the LAFCO request and potential annexation. Director Sutton noted that the
Board had not yet determined the boundary of the area being considered for an-
nexation. The Placer County resolution setting forth proposed boundaries was
used by Mr. Cook in preparation of the mailing list. Discussion ensued regard-
ing possible boundaries. Mr. Cook suggested that an item be placed on the
agenda, and direction given to him regarding the boundaries of the properties
to be considered for annexation. Director Sutton moved that possible Placer
County annexation be on the next meeting agenda with boundaries recommended
by the Engineer, Manager, and Counsel , and that any resolution of intent or
8/7/78 p9. 11
whatever it takes to facilitate or implement the process be on the agenda
also. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye;
Huber, aye; Kuttel , no; Sutton, aye; Maass , no. SO MOVED.
TAHOE DONNER PHASE I & II CONSTRUCTION
Concerning the Tahoe Donner Phase I construction, Mr. Cook report-
ed that the pipeline is now in place; there is some additional work to be com-
pleted. He anticipated the completion date to be the end of next week.
Regarding Phase II construction, the apparent low bidder is Hood
Construction out of the Los Angeles area; the anticipated starting date, Mr.
Cook noted, is August 14th. The District's portion of Phase II construction
will probably not begin until the last week of August.
PROJECT 77-1 FUNDING
Mr. Cook presented the following FmHA forms for execution by the
President: Outlay Report and Request for Reimbursement, Form 627 - Report of
Federal Cash Transactions, and Request for August funding of the project,
which is anticipated to be $56,000.
RECONSTRUCTION OF THE DISTRICT PARKING AREA
Mr. Cook reported that the advantage the District sought in having
the paving operation coincide with County road work was not to be had, and
suggested that an item relating to the reconstruction of the District parking
area be placed on the agenda for the next meeting.
DISTRICT COUNSEL'S REPORT
Report on West River Street Assessment District delinquencies
Mr. Grumer reported that both delinquent accounts have now been
paid.
Report on discussion with Marron respecting approved list of bidders for
District works
District Counsel Grumer requested that this item be discussed
during Executive Session.
Write-off policy
Mr. Grumer referred to the workshop session with Mr. Gomez and
Mr. Gomez' suggestion that a District write-off policy be established; he
agreed with Mr. Gomez, and further stated he felt a collection procedure should
be more strictly adhered to. He noted that his associate, Mark Pfotenhauer,
specialized in collection matters.
Establishing District policy regarding the payment of expenses for authorized
District business
Mr. Grumer noted that a draft policy resolution had been provided
to the Directors in a package of materials delivered last Friday. This mat-
ter will be discussed in Executive Session.
PLANNING DEPARTMENT NOTICES
The Notice of Hearing concerning the Bentley-Brandt request to
amend Zoning District Map No. 9114 from the current "111" single-family
residential to a "Cl-SP" neighborhood commercial site plan zoning district
was discussed. Director Huber noted that advice respecting the proposed
use of the property had not been provided by the County of Nevada.
' CORRESPONDENCE
No correspondence received by the District was commented upon.
EXECUTIVE SESSION
At 11 :50 P.M. , the President adjourned the meeting to Executive
Session, which was held in the TDPUD Board Room for the purpose of discussing
legal and personnel matters.
RETURN TO PUBLIC SESSION
The President reconvened the meeting to Public Session at 1 : 15
A.M.
RESOLUTION APPOINTING OFFICE MANAGER AND SETTING FORTH TERMS AND CONDITIONS
OF THE POSITION
The President, hearing no objections from any of the Directors,
tabled this item.
DISCUSSION RESPECTING WORK ORDER WORKSHOP; POSSIBLE DIRECTION AS TO MARY
CHAPMAN'S ATTENDANCE
Director Sutton moved that Mary Chapman be authorized to attend
the conference in Redmond, Oregon in August. The motion was seconded by
Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Maass, aye;
Sutton, aye. SO MOVED. The District will pay the necessary expenses for Mary
Chapman to attend the conference.
REVIEW AND POSSIBLE DIRECTION RESPECTING PACIFIC TELEPHONE CLAIM FOR DAMAGES-
CASE #840-418
Director Hatch moved that the Board reject the Pacific Telephone
claim, case #840-418. The motion was seconded by Director Huber. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
ADJOURNMENT
1 There being no further business, the President adjourned the meet-
ing at 1 : 18 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By.
J?JKs A. Maass, resident
Susan Craig, Executive Secre y
smc
8/7/78 pg• 13
TP, KE - I�3
UC E DO��NER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF i
PLEASE PRINT YOUR NAME:
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - July 31 , 1978
Bank Balance - July 12, 1978 $ 90,898.20
Truckee Electric and Water Revenue 120,611.00
Donner Lake Electric Revenue 36,654.81
Electric Connection Fees 14,050.00
Water Connection Fees 8,060.00
Standby Revenue 662.26
Facilities Fees 1,600.00
Interest on Consumer Deposits - deposit to General
Fund in error 6.90
Miscellaneous Billings Revenue 688.40
Miscellaneous ;Revenue 2,192.33 $ 275,423.90
Approved Billings 8,845.66
Bank of America - Truck Loan Payment 474.02
Federal Tax Deposit 2,117.66
George Cattan - Pension Plan Payment 258.75
Directors - Board meeting attendance 350.00
I.B.E.W. - Union Dues 181.50
Petty Cash - Replenish fund 90.05
State of California - Quarterly Deposits:
Board of Equalization - Franchise Tax 49.84
Energy Surcharge 1,828.08
Dept. of Benefit Payments - State income tax,
Unemployment and Disability insurance 1,145.51
State Compensation Insurance Fund 2,123.33
Tahoe National Bank - Computer loan payment 356.44
T.D.P.U.D. - Interest on consumer deposits 6.90
T.D.P.U.D. - Interest on consumer deposits - deposited
to General Account in error 6.90
U.S. Postmaster - Postage Permit #1 525.00
West River Street Assessment District - temporary
transfer to pay interest due 2,875.00
f
Social Security - Quarterly deposit 10,018.96 (31,253.60)
PAYROLL
7/15/78 OT DT Standby Gross Net
Barry 572.00 450.69
Chapman 729. 17 538.87
Connell 620.00 456.34
Craig 537.50 401.23
Grow 7.46 39.76 795.20 619.41
Jones , N. 390.24 298.59
Marsh 20.43 544.80 422.08
Lopez 55. 38 92. 30 830.70 622.34
Pomponio 514.40 390.05
Reynolds 37.68 99.40 847.80 693.07
Rose 559.20 381.78
Rully 61.05 651.20 500.25
Seymour 1,250.00 860.68
Silva 795.20 598. 10
Slattery 750.00 560.62
Straub 46. 15 784.55 560.35
Tamietti 48.84 716.32 616.20
Waltrip 28.98 32.20 515.20 433.07
Wiser-Bennett17.73 472.80 389.33
239.87 109.64 237.85 12,876.28 9,793.05
Temporary and Part-time Employees:
Gaines 21.20 19.71
Jones, T. 355.20 270.49
Mannix 294.48 248.25
McQuary 106.00 92.93
Painter 130.88 112.07
239.87 109.64 237.85 13,784.04 10,536.50 ($ 10,536.50)
Bank Balance - July 31, 1978 $ 233,633.Ei
* Please attach this page as second page to Statement of
General Fund dated 7- 31- 78
Balance of account after payment of above $ 69 , 899 . 86
General Fund Balance in LAIF $378, 599 . 11
R
BILLS FOR BOARD APPROVAL: Electric Water General Total
Ace Hardware Miscellaneous hardware` 5.95 26.31 32.26
Aetna Life Insurance Life insurance premium, 6/78 57.06 57.06
Airsignal of California Monthly service charge, 6/78 & 7/78 30.00 30.00
Allied Automotive Miscellaneous vehicle parts 22.32 22.32
Allied Business Forms Computer paper, service report forms 628.42 628.42
Alpha Hardware Tree saw, drill brace, no trespassing signs 12.55 408.10 420.65
Alpine Business Service Office supplies 60.67 160.67
Armanko Office Supply Co. Office supplies, minute books 741.32 741.32
Avery Engineering Telemetry system work, power supplies 561.23 561.23
Blue Cross Insurance premiums, 8/78 1979.46 1979.46
Bookman-Edmonston Engineering, Inc. Engineering services, Tahoe Donner 437.20 437.20
Cal Western Life Insurance premiums, 8/78 2221.83 2221.83
Camellia Valley Supply Meter gaskets, couplings, meter resetter, gate
valves, pipe, street ells, tapping saddle 2094.16 2094.16
Continental Courier Service Monthly charge, water sample pickup 33.00 33.00
Cook Associates Consulting services 2731.22 822.91 3554.13
Crown Life Insurance Long term disability, 7/78,8/78 829.79 829.79
Davis Auto Parts Vehicle maintenance supplies and parts 5.95 44.84 50.79
Digital Equipment Corp. Computer training course, L. Bennett 910.00 910.00
Digital Equipment Corp. Maintenance coverage for computer 109.00 109.00
Forms Management Printed utility billing forms 3154.49 3154.49'
Gautsche Chevron Service Undercoating of new vehicles 160.00 160.00
General Electric Co. Vapor lamp and flow light 141.73 141.73
General Pacific Inc. Wire 2695.11 2695.11
Graybar Electric Meters, wire 7164.56 7164.56
Grumer, Steven Legal services, 6/78, 7/78 224.00 605.00 2327.70 3156.70
High Country Answering Service Answering service 7/78, 8/78 88.90 88.90
IBM Service agreement, 4 typewriters 260.38 260.38
L and V Fuel Gasoline 46.15 46.15
M & R Construction Paving 1942.88 1942.88
Manning, Ray Pulling unpaid standby cards from paid 15.90 15.90
Maydwell & Hartzell, Inc. Insulating receptacle, hotline clamps 402.85 402.85
McDonough, Holland, Schwartz & Allen Legal Services 31.00 184.25 215.25
Mission Linen Linen service 8.10 8.10
Mountain Hardware Coffee pot 32.81 32.81
Nevada County - Clerk Recorder Election expenses 690.43 690.43
Nevada Safety & Supply, Inc. Safety glasses and cases 21.44 9.19 30.63
North Pacific Lumber Co. 15 - 35' poles, 60 - 45' poles 9409.51 9409.51
Northstate Equipment Co. Vehicle repairs 374.46 374.46
Osburn's Garage Vehicle repairs 136.60 136.60
Pac Power Vechile repairs 294.46 294.46
Electric Water General Total
Pacific Telephone Monthly phone charges 302.21 302.21
Pacific Telephone Monthly telemetry charges 162.75 162.75
Pitney Bowes Postage Meter 42.93 42.93
Pittsburgh-Des Moines Steel Co. Tubular steel 36.68 36.68
RTE Corp. Transformers: 11-25 kva, 2-75 kva 4722.30 4722.30
Radar Engineers Ground wire moulding 344.17 344.17
Radio Shack Antenna cable adaptor 122.06 122.06
Red Star Industrial Service Linen service 73.75 73.75
Rosebud News Office supplies 47.68 47.68
Ruralite Services Safety training 93.50 93.50
Sha Neva, Inc. Back fill sand 76.64 76.64
Sierra Pacific Power Co. Power usage, 6/78 106287.28 106287.28
Southern Pacific Transportation Co. Lease agreement for overhead power line
crossing 5.00 5.00
Standard Oil Hydraulic oil 11 .18 11 .18
Sun Printing Co. Office supplies 19.0$ 19.08
T & T Engineering Tool boxes 300.01 300.01
Tahoe Chemical Lab. Water- sample analyses 308.00 308.00
Tahoe Instant Press Office supplies 160.59 160.59
Tahoe Office Systems Office supplies 153.52 153.52
Taylor's Tires Flat tire repairs 19.15 19.15
Teichert Aggregates Aggregate base 18.24 18.24
Tahoe City Auto Vehicle parts 5.79 5.79
Truckee Donner Disposal Monthly garbage service, 6/78, 7/78 78.00 78.00
Truckee Tahoe Lumber Co. Miscellaneous hardware 17.65 93.70 119.71 231.06
Utility Body Company Body for water truck with crane and installation 3306.86 3306.86
Vartron Corporation Computer program for water rate change 690.00 690.00
Wedco, Inc. Copper weld ground rods, contax compound, trip
coils 572.19 572.19
0963
Western Hardware & Tool Co. Aerial lift bucket light, screwdrivers 1 . 1 .
Willard, Phil Enterprises Janitorial service, 7/78 132.50 132.50
132003.11 9959.36 21771.47 163733.94
LAW 9WICU Of
STEVEN E. GRUMER, LTD. !
907 TAME EeIAEYARD, $Un'E 1.12
/W OffWE DEAM'E1R IT
WCUM VILLA" NEVADA 8""
STEVEN E. GRUMER 1, 1978 AREA CODE 702
(CALIFORNIA •NEVADA) TELEPHONE 831.1974
MARK PAOTENHAUER
,,ram (CAUPORNIA) '
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4:
Mr. James A. Maass, President
Truckee-Donner Public Utility District
Post Office Box 309 '
Truckee, California 95734
Re: Minute Committee Report
Dear Jim: ;
On July 21, 1978, Pat Sutton, Milt Seymour, Susan Craig, and myself met at
the District office to discuss the preparation of the minutes. It is my opinion
that the time was well spent and that a clearer understanding was reached
i
during the meeting.
The following procedure will now be followed with respect to the preparation E
of the minutes:
1. The t will draft be d arui distributed within five 5 working
n8'
days following the meeting. The Manager will review, the same
prior to distributies.
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2. Corrections will then be submitted by the members of, the Board
of Directors.
3. The draft will be placed on the agenda for review and instruction.
This should take place at the second meeting following 'the actual
meeting.
II
4. The final draft will then be prepared as directed by the Board. Ii
All of the members of ,the Board will receive copies of said final
draft.
5. The final draft will be placed on the agenda for the next meeting.
If the procedure is followed properly, this will be the third meeting
following the actual Ming.
6. if the final draft is approved, it will be signed on the evening of
approval, copies will be distributed, and it will be immediately
bound in the Minute Book.
LAW OFFICES OF 0
STEVEN E. GRUMER, LTD.
Mr. James A. Maass, President
Truckee-Donner Public Utility District
August 1, 1878
You will note frown this pr@eeo" that there will be only one typing of the
rough draft aad ow typhq ot tfse fiW &aft. The exhibits will not be
distributed to the Directors as pWt a[ each final draft. They will be present
at the meeting oC ap�ral fef "view by the Directors. This should take
place prier to being bond in tip Minute gook.
Please contact me if you have eMy qons regarding this report.
Vay tr, ,
a
VEN E. GRUMER
SEG:mea
cc: All Directors
A. Milton Seymour
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NOTICE OF INTEREST
41he Truckee Donner Public Utility District will hold public discussion at its
egular Board Meeting on August 7, 1978, regarding.the desirabilityof
merging the services of the Truckee Donner Public Utility
lity District and the
Truckee Sanitary District.
Questions to be discussed during the meeting Include 1) will the public
benefit from such a merger,2) is the merger practical,and 3)would a merger
of the,TDPUD and TSD result in better or lower cost services.
Persons having an Interest in the possibility of a merger of services between
the TDPUD and the TSD,or those having objections to this merger are cordially
Invited to attend this meeting and take part In the discussion.
The discussion will be held at 8:00 p.m. in the Board Room of the Truckee
Donner Public Utility District.
James A.,Maass
President of the Board of Directors
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
August 7, 1978
MANAGER' S REPORT
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1 . GENERAL STATUS OF DISTRICT
Outages There have been several outages of electricity during
the past two weeks. All outages have been of short duration
and were primarily caused by lightning or heavy overloads.
Two outages occurred in the downtown area caused by extremely
heavy loads resulting from the high use of air conditioning
in the various restaurants along Commercial Row. The loads
were so severe that service wires burned in two, and as a re-
sult, the TDPUD had to replace the service wires for the stores
and restaurants near the vicinity of O.B. 's Board with larger
wires . I anticipate that this will handle the situation for
the present time. Last Winter the District replaced transform-
ers in the alley behind Commercial Row; however, the TDPUD did
not anticipate as heavy a load as has been received.
Water consumption Water consumption for the District for the month
of July was approximately 62,000,000 gallons. The attached sheet
shows all but about 3,000,000 of those gallons of water, and the
3,000,000 is an estimated production of McGlashin Springs. Both
golf courses have been using fairly large amounts of water, and
�. at present, the District is serving the Ponderosa Golf Course
entirely out of the South Side Springs which is producing about
90 gallons per minute. Part of the Tahoe Donner Golf Course
water is coming from Wells A and B.
2. REPORT ON INVESTIGATION OF NON-PAYING WATER CUSTOMERS
A letter has been prepared which still needs to be reviewed by the
District Counsel inviting certain non-paying water customers to appear be-
fore the District Manager or, if they choose, the Board of Directors in Ex-
ecutive Session, to discuss their problem and make arrangements for payment
of back water bills. When approved by Counsel , the letter to these non-
paying water customers will be copied to the Board.
3. REPORT RE FOLLOW-UP WITH SIERRA PACIFIC RESPECTING JOINT VENTURE IN
HYDRO PLANTS
There is nothing new to report on the forthcoming joint meeting with
Sierra Pacific Power and the Bureau of Reclamation looking towards the gen-
eration of power at Stampede and/or Boca Dam.
4. REPORT RESPECTING FIRE AND LIABILITY INSURANCE COVERAGES AND COSTS
A meeting has been scheduled for 4:00 P.M. on Thursday, August 10,
1978, with Mr. MacBruch of Lincoln National Insurance Company to discuss
-1-
�r�3
August 7, 1978
Manager' s Report
Page 2
what they have to offer in the way of a package insurance plan. Apparently,
Lincoln National has just sold a policy to North Tahoe PUD that saves the
North Tahoe PUD considerable money over the previous coverage. The District' s
position in this meeting will be to listen and see what they have to offer.
5. REPORT ON MEETING WITH REPRESENTATIVES OF UNDERGROUND CONSTRUCTION CO.
As of this date, a meeting, which was to be arranged by Steve Grumer' s
office, has not been- scheduled or taken place.
6. STATUS REPORT - 1977 MINUTES
All of the minutes for the 1977 meetings have been typed in draft
form. All have been approved except those that are listed on the agenda
for possible approval at this meeting. Following approval , it will be nec-
essary to have most of these minutes retyped in final form. There are cer-
tain problems in that the corrections that have been approved previously by
the Board are not in every instance clear, and need some interpretation. A
letter will be drafted to Director Sutton to clarify some of her corrections
that are more in the nature of questions rather than corrections.
7. EXPLANATION - MARCH BALANCE SHEET FIGURES
At the last Board Meeting , the Board questioned an item relating
to interest expenses for the Water Department which showed a negative
balance, meaning that the District had received interest rather than paid
interest. This figure represented credit to the Water Department for past
sewer assessments which have now been billed to the Truckee Donner Recrea-
tion and Park District. This particular item will probably show a credit
balance for the remainder of the year.
8. REPORT REGARDING RESPONSE FROM TRUCKEE DONNER RECREATION AND PARK DISTRICT
ABOUT POSSIBLE DONATION OF CERTAIN TDPUD PARCELS UNNECESSARY FOR DISTRICT
USE
The District's first response from the Recreation and Park District
was an interest in the parcel of land adjacent to the South Side Well and
Spring complex for use as another softball field. I explained to Mr. Tapia
that this was not a part of the original ten parcels that was being referred
to. However, if the Recreation and Park District has an interest in that
parcel , I advised Mr. Tapia that the TDPUD Board should be approached.
With regard to the ten parcels that were offered to the Recreation
and Park District, Mr. Tapia has requested more time to physically inspect
the parcels. He has been out of town for at least two weeks because of a
death in his immediate family and has not been able to examine the ten par-
cels.
9. STATUS REPORT - JULIOT - CURTIS LEASE OF DISTRICT PARCEL ON HIGHWAY 267
As of this date, there is nothing further to report on this item.
10. STATUS REPORT ON ANSWERING SERVICE AFTER-HOURS CALL-OUT PROCEDURES
A copy of the answering service after-hours call-out procedure is
attached.
-2-
a!!)
August 7, 1978
Manager' s Report
Page 3
11 . REPORT ON CUSTOMER COMPLAINT PROCEDURES
The procedure has been changed so that the Manager is aware of a H
customer complaints received. The District is presently working on a follow-
up procedure so that the same complaint will not occur repeatedly.
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ThOCKEE-DONNER PUBLIC UTILITY D; RICT q l
POST OFFICE BOX 309 l
TRUCKEE, CALIFORNIA 95734
TELEPHONE 557-36%
July 27, 1978
MEMORANDUM
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TO: High Country Answering Service, T.D.P.U.D. Employees
FROM: Robert Slattery, General Foreman
SUBJECT: Emergency Callout Procedures - After hours , weekends and holidays
Customer calls emergency number (587-2102) and after a predetermined number
of rings call will transfer from P.U.D. office to the High Country Answering
Service.
Answering Service Operator will determine from caller the type of trouble
(electric or water) , exact location and phone number.
Operator will then call the ON CALL P.U.D. employee at home, and relay the
emergency data to him. If employee cannot be reached at home, the operator
will notify the paging service and request they relay the message by beeper.
When employee is reached in this way he will call the answering service for the
emergency data.
If on call employee cannot be reached after a reasonable number of attempts ,
operator will then call a supervisory employee in the following order:
1 . Robert Slattery , General Foreman - 587-3996
2. A. Milton Seymour, General Manager - 546-5576
3. Mary Chapman , Office Manager - 587-2796
This employee will appraise the emergency situation and arrange for the
necessary personnel to correct same.
If, for any reason, the on call employee cannot meet his commitment (being
available for call ) he will arrange for relief with another qualified employee
and transfer the beeper to his relief. He will also notify the answering service
(587-2102) and/or Bob Slattery (587-3996) , Milt Seymour (546-5576) of the on
call responsibility exchange.
The crew foreman and water service man will notify the office each Friday
afternoon who will be available for on call for the following week. The office
will , prior to closing the office, relay this information to the answering
service.
Attached is a list of employees, their job categories and phone numbers that
can be contacted when an emergency in their job category dictates.
pl
Truckee Donner Public Utility District
Employee List
Electric Department
Silva, Robert 587-3604
Reynolds , Ron 587-2837
Straub , Joseph .587-4876
Lopez, Manuel 587-4575
Rose , Paul 587-4253
Water Department
Rully , David 587-6483
Tamietti , William 426-3031
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Assessor's Map Bk. 19- Pg. 13
County of Nevada, Calif.
1973 3-'-7-
3-1-15 r�
3-/-76
RESOLUTION NO. 78 39
OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING A COLLECTION FEE
FOR DELINQUENT ACCOUNTS
WHEREAS, the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT incurs
additional costs and expenses as part of its policy regarding the giving of
notice prior to the involuntary disconnection of utility services for non-paying
customers; and
i i
WHEREAS, the Board of Directors feel that the customers of the District
who pay their bills promptly should not be responsible for the additional
charges made necessary by those who are seriously behind in their electric
and/or water bills.
NOW, THEREFORE, be it resolved by the Board of Directors of the
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT as follows:
That the District is authorized to charge the sum of
FIVE AND NO/100 ($5.00) DOLLARS to any customer
who, through his, her, or its delay in making payment,
causes the District to commence the Final Notice
Procedure prior to disconnection. Said $5.00 fee shall
r be in addition to the interest assessed on late payments
pursuant to Resolution No. 7738.
I
PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner
Public Utility District, at a meeting held within said District on the 7th day
of August, 1978, by the following roll call vote;
AYES: Hatch , Huber Kuttel
i
Sutton , Maass
NOES: None
ABSENT: None
i
TRUCKEE-DONNER PUBLIC UTILITY
:E
DISTRICT
By
AMES A. MAASS, President
I
ATT
A. MILTON SEYMOU ,
Clerk Thereof
RESOLUTION NO. 7840
OF
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
IMPLEMENTING AND FIXING ELECTRIC AND WATER
STANDBY CHARGES PURSUANT TO ORDINANCE
7501 FOR THE FISCAL YEAR 1978-1979
WHEREAS, the Board of Directors of the TRUCKEE DONNER PUBLIC UTILITY
DISTRICT did, on February 18, 1975, duly adopt Ordinance No. 7501 fixing elec-
tric and water standby charges on lands within the District boundaries, and
providing a means for collection thereof; and
WHEREAS, said Ordinance has become final and has been implemented
by Resolution Numbers 7512, 7615, and 7717; and
WHEREAS; said Ordinance prescribes that implementation of the actual
charges shall be made by Resolution of the Board of Directors for each fiscal
year;
NOW, THEREFORE, by virtue of law and the provisions of Ordinance
7501 ;
BE IT RESOLVED for the fiscal year 1978-1979 as follows:
1 . The electric standby charge shall be the sum of $20.00 for any
parcel consisting of one (1) acre or more, and the sum of $10.00 for any parcel
of less than one (1) acre.
2. The water standby charge shall be the sum of $10.00 for any
parcel consisting of one (1 ) acre or more, and the sum of $5.00 for any parcel
of less than one (1) acre.
3. The District shall now determine the lands to be affected there-
by for the current fiscal year and the charges to be assessed, levied and col-
lected on the lands and parcels, and upon the completion thereof a subsequent
Resolution shall be approved fixing and placing the electrical and water stand-
by charges on the District tax roll and requesting the assistance of the County
of Nevada for collection of the same.
BE IT FURTHER RESOLVED that the Clerk of this District be directed
�^^ to forward certified copies of this resolution to the Board of Supervisors of
the County of Nevada and the County Auditor.
PASSED AND ADOPTED by the Board of Directors of the TRUCKEE DONNER
PUBLIC UTILITY DISTRICT at a meeting of the Board of Directors held within the
District on the 7th day of August, 1978, by the following roll call vote:
AYES : Hatch, Huber, Kuttel , Sutton, Maass
NOES : None
ABSENT: None
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By U\,
Ja&s A. Maass, President
ATTEST,:,-
A. Miltonf Seymour
Clerk of the Board
RESOLUTION NO. 7841
OF
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
DECLARING THREE DISTRICT VEHICLES SURPLUS
AND ESTABLISHING PROCEDURE FOR SALE
WHEREAS , the TRUCKEE DONNER PUBLIC UTILITY DISTRICT owns three
motor vehicles which are no longer necessary or helpful in the operation
of the District; and
WHEREAS, the TRUCKEE DONNER PUBLIC UTILITY DISTRICT desires to sell
said vehicles, either singularly or jointly, to the highest bidder or bidders.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
TRUCKEE DONNER PUBLIC UTILITY DISTRICT, as follows:
1 . The following vehicles are hereby declared surplus and the
Manager is directed to sell the same to the highest bidder:
One 1968 1/2 ton Ford Pickup Truck;
One 1969 four-wheel drive 1/2 ton Ford Pickup
Truck;
One 1969 1/2 ton Dodge Pickup Truck.
2. The Manager shall advertise for bids in the local newspaper
three (3) times.
3. The minimum bid per vehicle shall be TWO HUNDRED AND NO/100
($200.00) DOLLARS.
4. The terms of the sale shall be cash upon delivery within ten
(10) days of notification to the successful bidder.
5. The vehicles may be inspected during normal business hours
by appointment with the Manager.
6. Bids shall be opened on Monday, August 21 , 1978, at 4:00 P.M.
in the Board Room at the District Office.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner
Public Utility District, at a meeting held within said District on the 7th day
of August, 1978, by the following roll call vote;
AYES: Hatch Huber Kuttel ,
Sutton Maass
NOES : None ,
ABSENT: None ,
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By.
mes A. Maass, President
ATTEST:
A. Milton"Seymour'
Clerk of the Board
a,� 1
RESOLUTION NO. 7842
OF
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ESTABLISHING GUIDELINES AND AUTHORITY OF THE
�^ PLANNING REVIEW COMMITTEE
WHEREAS, the Truckee Donner Public Utility District receives notices
from the Nevada County Planning Department regarding developmental activities in
the area and is requested to make comments thereon; and
WHEREAS, the required environmental information is not always provided
in the application; and
WHEREAS, the District is not always given sufficient time to respond;
and
WHEREAS, the Board of Directors of the Truckee Donner Public Utility
District desires to establish a standing committee and provide guidelines and
authority for certain actions relating to Planning Department notices.
r-"
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Truckee Donner Public Utility District as follows:
1 . That the Planning Review Committee established on this date
by James A. Maass, President of the Board of Directors, shall be a standing
committee and shall have the pwoer to do the following:
a) Meet on a regular basis to review the appropriate
'^ filing;
b) Make recommendations to the Board regarding standards
to be followed with respect to the Planning Department
notices;
c) Notify the Nevada County Planning Department with respect
to the problems incurred by the short time interval between
the District's receipt of the notices and the required time
for response;
d) Notify the Planning Department of their intention to re-
spond even when sufficient environmental information has
not been submitted and request the Planning Department
to table the matter until said information has been pro-
vided in accordance with state and local regulations;
e) Review Planning Department notices and make recommenda-
tions to the Board;
f) Establish guidelines of what must be provided in specific
terms.
2. Nothing contained in Section I herein shall be interpreted as
prohibiting the Manager or District Engineer from the performance of their
^, normal functions nor preclude the Board of Directors ' ability to direct its
consultants to take any further action with respect to these notices. It is
expressly understood that the District Engineer will retain professional
responsibility for those aspects concerned herein relating to water, and the
Manager will retain the same as they relate to electrical service.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner
Public Utility District, at a meeting held within said District on the 7th
Page 2 - Resolution 7842
day of August, 1978, by the following roll call vote;
AYES : Hatch Huber Kuttel ,
Sutton Maass
NOES: None
ABSENT: None
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J es A. Maass, President
ATTEST:
A. Milton Seymour
Clerk of the Board