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HomeMy WebLinkAbout1978-09-05 Min - Board REGULAR MEETING SEPTEMBER 5, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the District offices at 7:04 P.M. ROLL CALL: Directors Hatch, Huber, Kuttel , Maass, and Sutton were present. !e0_1 EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: Substitute District Counsel Mark Pfotenhauer was present. District Engineer Cook was not present at the start of the meeting, but arrived while the Board was discussing Planning Department Notices at approximately 10:30 P.M. OTHERS PRESENT: Among those present were Don Strand, Jim Thompson, John Sharp, Tim Bertagnolli , and H. A. Geisendorfer. APPROVAL OF MINUTES REVIEW OF DRAFT MINUTES OF AUGUST 7, 1978 Director Sutton stated the minutes of August 7, 1978, appeared to be well done; she moved the draft minutes be approved. Director Hatch seconded the motion. It was determined that President Maass had made two small correc- tions to these minutes - on page 17, changing Director Kuttel 's "aye" vote regarding annexation in Placer County to a "no" vote which was checked on the tape; and, on page 18, the change in time the meeting was adjourned to Execu- tive Session from 10:50 P.M. to 11 :50 P.M. Director Sutton noted that she had not received a copy of such corrections. After discussion regarding the new minute approval procedure, whi-ch calls for direction as to final minute preparation rather than approval at this time, a ROLL CALL vote was taken: Hatch, abstain; Huber, no; Kuttel , no; Sut- ton, abstain; Maass , no. MOTION FAILED. Director Huber moved that the Board direct the Secretary to type the final copy of the minutes of August 7, 1978, as corrected. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. Director Sutton noted that she will complete her review of the subject minutes because of the errors found by another Director towards the end of the meeting. BILLS FOR BOARD APPROVAL - GENERAL FUND AND FmHA CONSTRUCTION ACCOUNT - STATEMENT OF GENERAL FUND After a question posed by Director Huber, it was determined that the Cook Associates billing in the amount of $14.35 was for inspection relating to Phase II , not III , construction. Relating to the Adirondack billing in the amount of $836.93, Director Sutton asked if the two file cabinets were fire proof. The Manager noted that they were not. General discussion of irreplaceable District records, their storage, and risk of loss by fire ensued. Maintenance of duplicate records of importance in the vault files was suggested by Director Sutton. Mr. Seymour advised that the need for a microfilm system in the future had been discussed by the District staff. After discussion of the Byron Jackson Pump Division bill in the amount of $3,356.83 for a new motor for Northside Well , and the Van Alstine Electric and Power Co. bill for repair of the Northside Well motor in the amount of $2,052.03, it was decided that a legal interpretation as to whether these amounts could be paid out of the Dart Trust Fund be obtained from Mssrs. Pfotenhauer, McDonough, Cook, and Arthur Young & Company. Director Sutton re- quested that the Manager report to the Board at the September 18, 1978, meeting regarding whether or not the cost replacement for the Northside Well and the repair of the motor for a second standby motor could be charged to the Tahoe Donner Water Trust Fund. 9/5/78 pg. 1 Regarding the William E. Nork, Inc. bill in the amount of $1 ,941 .22, it was determined that the District should pay this billing directly since the Board specifically engaged Nork for the work that was performed; the original relationship has changed, and billings will now be presented directly to the TDPUD instead of through Cook Associates. Discussion was had concerning the Avery Engineering bill in the amount of $715.00 for the installation of the Alder Creek printed circuit board; the question was raised as to whether or not this item could be charged to the Tahoe Donner Trust Fund. Director Sutton stated that perhaps the Manager should consult with Mr. Marron regarding this matter. The District telemetry system and its operation were discussed. Mr. Seymour mentioned the recent corres- pondence from Bill Avery proposing a data logger; Director Sutton requested the matter be placed on the next meeting agenda. In answer to Director Sutton's question, Mr. Seymour advised that the NRECA bill in the amount of $7.00 was for one copy of the NRECA magazine for the office. Director Kuttel moved that the Board pay the bills. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF FEBRUARY, MARCH, APRIL, AND MAY BALANCE SHEETS AND STATEMENTS OF REVENUE AND EXPENSE Mr. Seymour noted that April and May Balance Sheets had been placed in the Directors' files the day of the last Board meeting. BILLS FOR BOARD APPROVAL - FmHA CONSTRUCTION ACCOUNT Noting that the FmHA Construction Account Status Report included a bill from Cook Associates in the amount of $6,042.67 for survey and in- spection service through July 31 , 1978, the President moved back to this item. As the Board had a question concerning the survey, Director Huber moved that the matter be tabled until Mr. Cook's arrival . The motion was seconded by Director Kuttel . ALL AYE BY VOICE VOTE. SO MOVED. REVIEW OF FEBRUARY, MARCH, APRIL, AND MAY BALANCE SHEETS AND STATEMENTS OF REVENUE AND EXPENSE No specific questions were raised by the Board. Mr. Seymour sug- gested that, in order to help the Board understand these Balance Sheets in the future, certain significant key ratios be provided. Director Huber indi- cated she preferred "numbers." Mr. Seymour went on to explain the REA "Times interest earned ratio" system. Director Sutton asked about the General Fund balance in LAIF after the transfer of funds; Mr. Seymour advised that the Trust Funds and Restricted Funds were in addition to such balance - $800,000.00 total . Director Sutton asked if it would be possible for the Board to receive a report on the amount that is on deposit with LAIF according to Restricted Fund categories, etc. , on a quarterly basis or at some regular interval of time. The Manager advised that this would be possible. Pres- ident Maass stated he thought the Office Manager might prefer to list the Restricted Accounts with a total once a month. It was Director Huber's sug- gestion that a quarterly report be prepared the month following interest pay- ments to the accounts. There being no further comments or questions, the President moved to the next agenda item. COMMITTEE REPORTS Since no committees met since the last meeting, there was nothing to report. REQUEST OF A. H. KOEPF TO PURCHASE TDPUD PROPERTY LOCATED BEHIND A & W AND TAYLOR TIRE CENTER There being no objection by the Board, the President moved to discussion of Mr. Koepf's request. He noted that Al Geisendorfer worked for Koepf and Lange on a consulting basis. 9/5/78 pg• 2 The Manager reported that the title company researching the parcel behind Taylor Tire Center for possible sale and construction of an office build- ing decided there is a 50' strip extending from Meadow Way across and parallel to Donner Pass Road, up to the corner of District property (an extension of Forest Lane) . Such 50' strip contains a telephone easement, but no power. Mr. Seymour further stated that apparently the District owns this 50' strip. Or- iginally, it was to have been dedicated to the County for a street right-of- way. The County never accepted or recorded this street right-of-way. Therefore, Mr. Seymour stated his belief that the parcel still belongs to the TDPUD. After discussion, the Board concluded that ownership of the parcel would have to be determined prior to any action being taken. Director Sutton noted that she felt the burden of proof of ownership should be borne by the purchaser at the purchaser's expense. Mr. Geisendorfer reported that, pre- sently, steps are being taken by Inter-County Title Company to determine ownership. If the District is determined owner of the property, and such owner- ship is substantiated in writing, the matter will come before the Board for consideration. MANAGER'S REPORT General Status of District Water Consumption - It was noted that water consumption figures had not been made an attachment to the written Manager's Report as was stated therein. Report on investigation of non-paying water customers - Mr. Seymour advised that, contrary to the written Manager's Report, a list of non-paying water customers had not been made an attachment to that Report. Agreement between i the General Manager and Office Manager could not be reached as to actual non- paying customers. Such list will be provided to the Board after preparation for their review before any action is taken by the staff. General Status of District Outages - The Manager reported that no significant power outages have occurred during the past two weeks. President Maass advised that, two weeks ago, he had reported a street light that is on continuously near Kielhofer Realty; as yet, repair has not been accomplished. Mr. Seymour noted the increase in water leaks. An average of two leaks per day are being reported; many are serious. The locations of the leaks are scattered throughout the District, with the exception of the Tahoe Donner area. A break in a 4" unrecorded line located in Tahoe Donner due to construc- tion on today's date was mentioned. Director Sutton requested that the Board be provided with a water leak report or copies of the complaints at the next Board meeting. The Manager mentioned several leaks in Ponderosa Palisades; Sierra Meadows; the older system in downtown Truckee on Donner Pass Road; East River Street; _ !. around the Hotel ; and Prosser Heights - one of which was reported by Director Huber several months ago and was not repaired. j Mr. Seymour was not able to answer Director Hatch' s question as to what percentage of the system might be subject to replacement. Cost of replacement and causes of the leaks were discussed briefly. Regarding bad condition of the two inch line serving Southern Pacific that extends down East River Street, Mr. Seymour noted that he has ordered the line be abandoned, and the services connected to a four inch line in the same vicinity. The question was raised as to whether the District or Southern Pacific owns the two inch line extending down East River Street. Director Sutton requested that the Manager report at the next meeting regarding the background of this line; the President directed the Manager to do so. 9/5/78 pg• 3 The establishment of a water leak record was suggested by Director Sutton. She stated she felt the Board should be aware of the magnitude of the problem. Mr. Seymour advised that time and personnel were not available for such record keeping. It was noted that a water leak map is presently being prepared. REPORT RE FOLLOW-UP WITH SIERRA PACIFIC RESPECTING JOINT VENTURE IN HYDRO PLANTS Mr. Seymour reported that, not having received any response from his last telephone call to the Bureau of Reclamation in Sacramento, he called again and spoke with Mr. H. E. Horton, the Assistant REgional Director, regarding progress on the Stampede Dam investigation and the setting up of a joint meeting with Sierra Pacific. He was advised that, because of various problems related to Stampede Dam, they had not felt that a meeting between Sierra Pacific, themselves and the District would be fruitful until perhaps early next year. It appears that the releases of water from Stampede are such as to preclude any immediate use of Stampede Dam as a source of hydro electric power. Litigation involving the use of Stampede water for municipal and industrial purposes in the Reno-Sparks area, and the requirements of the Piute Indians as well as other uses of the water re- sults in the flow from Stampede being reduced to very small quantities at certain times , and therefore rendering it of little value for hydro electric generation. He did state that they were wathcing the situation and would keep the District in- formed of any changes that would tend to make Stampede Dam more useful for hydro- electric generation, and that they still intended to complete their report by the end of the year. Mr. Seymour stated that Prosser and Boca are farther away in the Federal Study Program. Director Huber noted that they are not as tied-up with rights as is Stampede. The Bureau of Reclamation, the Manager said, advised the District in January of 1977, that it could proceed with studies on development of Boca; the Bureau was not particularly interested in such study. Director Sutton noted that the Federal Water Master controls all the releases from all the dams; all have the same controls. Director Huber dis- agreed. Director Huber requested that the Manager pursue Boca and Prosser separately (from Stampede) ; Director Kuttel agreed with this request. REPORT RESPECTING RESPONSE FROM THE TRUCKEE DONNER RECREATION AND PARK DISTRICT ABOUT POSSIBLE DONATION OF CERTAIN TDPUD PARCELS UNNECESSARY FOR DISTRICT USE Mr. Seymour advised that although Doc Tapia indicated he would con- tact him by today's date regarding the possible donation to the Recreation and Park District of certain TDPUD parcels unnecessary for District use, Doc Tapia has not, as yet, responded. Director Huber requested the matter be placed on the agenda for action on September 18, 1978. REPORT ON CUSTOMER COMPLAINT PROCEDURES The Manager described the proposed customer complaint procedure which will be followed in order that complaints received by District personnel will be expeditiously handled and not lost in the shuffle. He explained that the complaint forms will be numbered and recorded on a two part form. The first copy will go to the appropriate department, and the second copy will be filed on a pending board which will be maintained by the office staff. When the necessary work has been completed, or the necessary action taken in order to satisfy the complaint, the second copy will be removed from the pend- ing board and filed together with the original on a completed board. A list will be typed weekly and submitted to the Manager for his review. This list will con- tain outstanding complaints which have yet to be satisfied, what action was taken on those that were satisfied, and the date the action was taken. A copy of this list will also be provided to the General Foreman, Office Manager, Water Service- man, and Electric Line Foreman. He went on to explain which complaints would re- ceive immediate attention. In answer to a question posed by Director Huber relating to emer- gency work after dark, Mr. Seymour advised that the District had recently purchased 9/5/78 pg, 4 three quality spotlights. It was ascertained that in emergencies, District employees do not always return to the District to pick up equipment that may be helpful to them, such as spotlights. Relating to the complaint procedure, Director Sutton asked if there would be some type of telephone record kept. Mr. Seymour advised that such record would not be kept. The Manager advised that a complaint could be registered by anybody, 1oo" including employees. 4 MANAGER'S RECOMMENDATION FOR ANNUAL REPORT Mr. Seymour stated he felt the Board of Directors should consider the issuance of an annual report which would consist of a history of the District and a description of its services and service area; how it is governed, including an explanation of the function of the Board of Directors and the Manager; a sum- mary of major activities of the preceeding year; a financial report in easy-to- understand language; a budget for the current year in easy-to-understand language; and, plans for new construction, facilities , rates, etc. for the current year. He felt this report should be distributed to all customers of the District and to all property owners, if possible, as well as to other agencies and interested parties. His only concern was that there may be some criticism relating to the cost of pub- lication of such report. It was his opinion that an annual report would help dis- pel adverse and misinformed opinions that circulate in the community, and would improve public understanding of the District and its functions. Directors Hatch and Kuttel voiced approval of Mr. Seymour' s recom- mendation. Director Sutton suggested soliciting contributions in order to make ` such a report available; she further noted it would be possible to have such a report compiled by the PUC-appointed auditor, who would do an audit of the District upon request made by the Board or upon the request of a certain percentage of the voters in the District. Further discussion of the matter was requested. Mr. Seymour stated it was his intent that the annual report be a factual report rather than a promotional piece. REVIEW AND POSSIBLE AWARD OF BIDS FOR RECONSTRUCTION OF DISTRICT PARKING AREA There being an interested party in the audience, President Maass moved to this item concerning the review and possible award of bids for the re- construction of the District parking area which were received up until 4:00 P.M. today. Mr. Seymour advised that a bid from Mr. Bertagnolli had been re- ceived by the District prior to 4:00 P.M. today for $18,737, the same amount as was bid by Mr. Bertagnolli when bids were previously called for. Another bid in the amount of $13,575 from Hood Construction was received after the hour of 4:00 P.M. today; no bid bond was included. Director Kuttel noted that he would like the attorney to take this matter under advisement. Mr. Bertagnolli commented disfavorable with regards to the manner in which the bid from Hood Construction was submitted. He noted that Hood was an un- derground pipe contractor rather than a paving contractor. Further, he stated the Engineer's estimate had been between $18,000 and $19,000, the range within which �►. his b i d came. Director Sutton noted that the Board had not received a copy of the Hood Construction Company bid. Mr. Seymour advised he had not consulted with either Mr. Pfotenhauer or Mr. Cook since the time of the bid opening. Director Kuttel moved that legal counsel and the engineer review the bids. Director Sutton noted for Mr. Bertagnolli ' s benefit, that review by legal counsel was being requested because of the irregularity of a late bid having been presented. Director Sutton seconded the motion. She noted she would be willing to have a Special Meeting Thursday in order to award the bid after the engineer and at- torney had an opportunity to review the circumstances and the bid; it was not the Board's intention, she stated, to avoid awarding the bid. The President stated he believed the Hood bid, was, without question, to be rejected; it was not presented 9/5/78 pg. 5 �4 on time and does not meet specifications. The matter before the Board is whether or not to accept the bid (Bertagnolli ' s) or to reject it and do the paving next Spring. The Manager requested that Director Kuttel add to his motion a request that counsel provide the Board with alternatives, if there are any. No Directors voiced approval of this request. It was Director Huber and Kuttel 's intent that the Engineer, upon arrival at the meeting, review and advise the Board tonight as to his recommendation. President Maass called for a ROLL CALL vote: Hatch, no. Mr. Bertagnolli asked and was advised about possible reasons why the Engineer might recommend rejection. The President noted that, in writing, upon advice received by telephone, Mr. Cook had approved a bid that was late (Hood's) ; had Mr. Seymour not advised Cook Associates of such bid, he felt sure that Mr. Cook would have approved Bertagnolli 's bid without having seen it. A ROLL CALL vote was again requested by the President on Director Kuttel 's motion. (A"no" vote was previously recorded for Director Hatch) ; Huber, no; Kuttel , yes; Sutton, yes; Maass, no. THE MOTION FAILED. Director Hatch moved that the matter be referred to Executive Session. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. STANDBY CHARGES Report respecting advice obtained from Assemblyman Chappie By order of the Chair, this item was referred to Executive Session. Status report on collections for 1977-1978 The President noted that the Status Report on Standby Collections dated September 1 , 1978, had been received by the Directors. Director Huber comment- ed that it appeared Nevada County was a better collector than the District. Director Sutton asked, as it related to current collections, if those charges were dropped where there was a dispute with the land owner. These were not included with delin- quencies, according to Mr. Seymour. Director Sutton noted she thought the Board should receive a list, and they should be dropped permanently by the Board so as not to be included in this year's assessments. REVIEW OF PROPOSED MITIGATION AGREEMENT AND NEGATIVE DECLARATION ON SANDERS WELLS NO. 2 and 3 , Jim Thompson, attorney for Dart Industries, indicated he would be ready to meet with the Tahoe Donner Water Committee in the near future. A meet- ing was scheduled for Tuesday, September 12, 1978, at 2:30 P.M. REVIEW AND POSSIBLE ACTION RESPECTING RECOMBINING PARCELS M, N, 0, and P, (LOTS 28 and 29) LOCATED NEAR TONINI SPRINGS The Board reviewed Mr. Cook's layout of the proposed combining of the parcels; that layout has been made an attachment to these minutes. The un- recorded road easement and access by individual owners was discussed. Director Hatch moved that the matter be tabled until the Engineer arrived and was able to further explain his proposal . The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. FARMERS HOME ADMINISTRATION LOAN/GRANT REVIEW AND POSSIBLE DIRECTION REGARDING CHANGE ORDERS REVIEW AND DIRECTION RE PROGRESS PAY ESTIMATES, MISCELLANEOUS FORMS FOR REIMBURSE- MENT, REPORT OF FEDERAL CASH TRANSACTIONS AND ESTIMATE OF FUNDS NEEDED REVIEW AND POSSIBLE BOARD ACTION RESPECTING POSSIBLE ANNEXATION OF PROPERTIES IN PLACER COUNTY Director Sutton moved, and Director Kuttel seconded, that item 4, Farmers Home Administration Loan/Grant and item 5, regarding annexation in Placer County be tabled until Mr. Cook was present. ALL AYE BY VOICE. SO MOVED. DETERMINATION REGARDING RECORDATION OF TAHOE DONNER GRANTS AND DEEDS Director Huber moved, and Director Sutton seconded, that this matter be tabled. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton asked, that if the item was tabled, if it would come back on the agenda without the Board taking it off the table. President Maass answered that it was his belief that unless an item was tabled to a specific meeting, it would appear on the next agenda. Director Sut- ton did not agree with his belief. II In answer to Mr. Thompson's question as to why the matter was being tabled, Director Sutton stated that it was not an appropriate time for the Board to take any action regarding the recordation of the grants and deeds. RESOLUTION ESTABLISHING A LEAVE OF ABSENCE POLICY FOR MANAGERIAL EMPLOYEES The proposed resolution establishing a leave of absence policy for managerial employees was reviewed by the Board. Regarding the length of time of notice of the intention to take leave, and notice of intention to return to work, a determination must be made. Mr. Seymour read the description of sick �• leave as approved by the State Personnel Board. To allow more time for re- view, Director Sutton moved that the item be tabled until the next meeting. Director Hatch seconded the motion. ALL AYE BY VOICE VOTE.- SO ORDERED. REVIEW OF PLANS AND SPECIFICATIONS FOR SANDERS NO. 1 WELL PUMP, PUMPHOUSE, AND APPURTENANCES Director Huber moved, and Director Sutton seconded, that this item be tabled. ALL AYE BY VOICE VOTE. SO ORDERED. CONSIDERATION OF POWER LINE EXTENSION TO SERVE SANDERS NO. 1 WELL Since this item is related to the previous matter, the Chair ordered it tabled also. RECOMMENDATIONS REGARDING JULIOT-CURTIS LEASE ON HIGHWAY 267 Mr. Pfotenhauer reported that no response to his letter had yet been received, and he was not able to speak with either Mr. Curtis or Mr. Juliot by telephone. However, he did have a telephone conversation with Joyce Curtis; she felt sure they still wanted to go forward with the lease. Mr. Pfotenhauer noted there were two days remaining of the deadline he had set. The Chair ordered that the matter be placed on the agenda for the next meeting for final disposition. Mr. Seymour noted that Mrs. Curtis was under the impression that �^ rezoning was the next step to be taken. REVIEW AND POSSIBLE ACTION REGARDING 80-ACRE PARCEL OWNED BY C. S. BEAVERS By telephone, prior to the meeting, Mr. Porter, attorney for C. S. Beavers, requested that this matter be tabled until the next meeting. SO ORDERED by the Chair. RECOMMENDATIONS REGARDING THE 1 .9 ACRES OF DISTRICT LAND The President noted that the committee had met concerning the 1 .9 acres of District land. He also noted that an article appearing in the Sierra Sun relating to this matter was not totally correct. The committee, he report- ed, had ruled out sale of the land as not being in the best interest of the District; the build-to-suit concept had also been disregarded. To be consider- ed was leasing the land with the District retaining architectural and use con- trol . The committee decided that the 1 .9 acres would not be an appropriate location for a new District office, Mr. Seymour said. Holding onto the land, President Maass noted, would be another alternative. Benefits of leasing the land were discussed. Director Huber moved that the Board direct preparation of a reso- lution pursuant to Resolution 7810, declaring this land unnecessary for Dis- trict use, and that it be placed on the agenda for approval at the next meet- ing. The motion was seconded by Director Kuttel . Further discussion regarding possible use of the land and history of the land ensued. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested that the record show she believed the parcel should be saved for a few years before it is disposed of in any manner. RESOLUTION APPOINTING OFFICE MANAGER AND SETTING FORTH TERMS AND CONDITIONS OF THE POSITION The Chair ordered this item tabled. REVIEW AND POSSIBLE ACTION RESPECTING AGREEMENT WITH THE TRUCKEE FIRE PROTECTION DISTRICT Mr. Seymour stated that the Fire Chief had indicated the TFPD Board would approve the Fire Hydrant Agreement. Director Huber moved that the Board 9/5/78 pg. 7 direct Counsel to draw up a resolution affirming the Fire Hydrant Agreement with the Fire District for action at the next meeting. Director Sutton seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. REVIEW AND POSSIBLE DIRECTION RE LETTER OF UNDERSTANDING BETWEEN HOOD CONSTRUC- TION AND TDPUD Mr. Seymour noted that the proposed letter of understanding con- tained the same provisions as one of the draft leases presented at the last meeting. He stated he felt an agreement was necessary in order to validate the insurance certificate. The enforcement of the provision relating to keep- ing and maintaining the premises in as good order and repair as the premises is now was discussed. Also deliberated was the possibility of requiring a bond from Hood Construction Company. Section 16431 of the Public Utility Code, regarding District-owned land was read into the record by Director Sutton. Director Huber moved that the Board direct the President to sign the letter, as written, and forward the letter to Hood Construction for their concurrence. Director Kuttel seconded the motion. Discussion ensued regard- ing the electrical connection fee. Mr. Seymour stated that he had informed Hood Construction that the District would probably not charge the $350 be- cause the connection fee, when it was first formulated by the Board, was in- tended to compensate the District for actual cost; he told them he would bill them for actual cost. District policy regarding electrical connection fees was discussed. Director Huber made a motion that the question be moved. The President called for a vote on the motion. ALL AYE WITH THE EXCEPTION OF A "NO" VOTE FROM DIRECTOR SUTTON. SO MOVED. President Maass requested a ROLL CALL vote on the motion directing the President to sign the letter. Hatch, aye; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested the record show that her opposition to the agreement was based on the fact that there is no assurance that the premises will be re- stored and that there is the possibility that the electrical hook-up fee is not in accordance with the adopted rules and regulations; further, she stated she did not have any information as to whether a temporary use permit is re- quired by the County for the use of the property; also, the attorney' s fees involved in drawing up the lease agreement which was submitted to the Board at the last Regular Meeting will be borne by the rate payer instead of by the contractor using the land. REVIEW AND DISCUSSION REGARDING PROPOSAL RECEIVED FROM WHITE PINE COUNTY Director Huber noted that the meeting concerning the White Pine County proposal for an electric generating plant had been held on August 24, 1978. After discussion, it was decided that the Manager would correspond with White Pine County and indicate that the District might be interested in parti- cipating after the Environmental Impact Report had been completed. DISCUSSION OF DISTRICT POLICY REGARDING THE USE OF DISTRICT LAND Director Sutton advised that she had requested this agenda item for the purpose of establishing a policy dealing with short-term leases and agree- ments having to do with the use of District land. Discussion ensued regarding this matter as well as the establishment of a complete management guideline policy. Respective roles of Board and Manager were discussed. Director Sutton moved that Item 2 under New Business, discussion of District policy regarding the use of District land, be referred to the Manage- --� ment Guideline Committee. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. REQUEST OF A. H. KOEPF This item was discussed earlier in the meeting. AUTHORIZATION TO SEND BRUCE GROW TO METER TECHNICIAN SCHOOL The Manager noted he would like to send Bruce Grow to this school because, although he had been employed by the District for nine years, he has never had any formal schooling. The meter technician school is an on-going, four-level school at the University of Washington in Seattle. The registra- tion fee is $30; a parking fee of $1 . 50 will be charged. With air travel , the cost of sending Bruce should not exceed $500. Director Kuttel moved that the 9/5/78 pg. 8 Board authorize the Manager to send Bruce Grow to meter technician school . The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESPONSE TO UNION REQUEST TO OPEN NEGOTIATIONS ON WAGES The President noted that this item would be tabled until after Executive Session. MISCELLANEOUS INQUIRIES In answer to Director Kuttel ' s question regarding the drainage problem at Tonini Springs, the Manager noted he had mentioned this matter to Mr. Cook. It was further noted that some action would have to be taken prior to winter. Director Sutton requested that an agenda item regarding the format of the Statement of the General Fund be placed for the September 18, 1978, meeting. She inquired as to whether a reporting of the number of services for the month as compared to the previous month could be prepared again as was done in R.E.A. forms. Mr. Seymour advised that form 7-A, the annual re- port, was the only R.E.A. form presently required. For 7, which is supposed to be kept monthly, is kept, but not on a current basis, gives the kilowatt hour sales and revenue for the month, new connections, etc. It was Director Sutton's request that there be an agenda item that would include the Board review and discussion of the Statement of General Fund and other possible statistical reports of the District operations. Director Sutton reported that she had attended the conference last Wednesday in Sacramento concerning the Report by the Governor's Commission on Water Rights Law. She noted that there is likely to be legislation introduced to establish certain things about water in California, particularly well water; also, some things relating to streams. She obtained a copy of the draft, which she will have duplicated. For herself, she ordered a copy of the final report. Director Huber noted she had heard a report over the radio that Nevada apparently wants to impose some groundwater management rules on Cal- ifornia to promote water availability in Nevada. Mr. Seymour noted that the Association of California Water Agencies, of which the District is not a member, is a good organization and do a good job keeping water companies abreast of what is going on. They pointed out that, as a result of Proposition 13, Governor Brown has appointed a commission on reorganization of local government; they will be investigating ways of con- solidating districts to make them more cost effective, and simplifying the codes that apply to the districts. DISTRICT ENGINEER'S REPORT The President tabled the items to be reported on until after the arrival of the District Engineer. DISTRICT COUNSEL'S REPORT Status Reports Underground Construction Mr. Pfotenhauer advised that he had made contact with a representa- tive of Underground Construction who will let him know what days are available for a meeting in the near future. Management Guidelines Substitute District Counsel reported that he had delivered a copy of the Management Guidelines to Director Sutton. It was noted that, at the time the Management Guidelines Committee was selected, the new Director might also like to sit on the committee. Director Hatch advised that he would be interested in doing so. The Chair appointed Director Hatch to serve with Director Sutton on the Management Guidelines Committee. 9/5/78 pg• 9 PLANNING DEPARTMENT NOTICES Director Huber noted that there were Planning Department Notices, but the committee had been unable to meet for the purpose of discussing them. Notices regarding the moving of the Hobart Mansion, a variance for Don Smith; preparation for building at Donner; Beacon Hill and Frontier Ranchos were mentioned. Mr. Seymour noted that there were two major proposed developments which had not yet been discussed; Beacon Hill and Tahoe Meadows Consominiums. He advised that Tahoe Meadows Condominiums would be located in Sierra Meadows near the recreation center. Regarding New Frontier Ranchos, Director Sutton noted that the Ad- visory Review Committee hearing was scheduled for September 7th. She express- ed concerns relating to the well site. According to District requirements, a well site and a tank site would be donated; her concerns related to whether or not the well would be productive. Mr. Cook recommended that a hydro-geologic analysis be conducted for the District to determine the potential well sites that are available and that have high probability of substantial yield. The District will need an addi- tional water supply source by 1981 . Relating to New Frontier Ranchos, Mr. Cook noted his recommendation of the site was based on Bill Nork's comments and documents prepared by Dr. Sharp for Dart. There is no assurance, but it was his best recommendation based on the load center and probability. Director Huber stated she felt some comment should be sent to the Advisory Review Committee, and at least the let- ter that Mr. Cook originally wrote regarding the well site and tank site, pos- sibly including something about the developers proving the availability of water. Director Huber noted that she was under the misimpression that the de- velopers would be drilling the well rather than the District. Clarification as to the developers' statement that there would be no well-drilling on the property since water was to be provided by the PUD was made by the Manager; he stated that if the property was deeded to the TDPUD, and the PUD drilled the well , this statement would be accurate. Director Huber moved that the Board direct the Manager and/or Engineer to perhaps restate the PUD's posi- tion on the New Frontier Ranchos prior to the meeting of the Advisory Review Committee to be held on September 7th. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. ENGINEER'S REPORT Mr. Cook having arrived during discussion of the Planning Department Notices, President Maass moved to this item. Abandonment of Prosser Well The abandonment of the Prosser Well is currently in a state of limbo pending the response from the Steinhart law firm, Mr. Cook reported. He ad- vised that Evelyn Lewis has reported that although the SRWQCB, Lahontan Region, is willing to endorse the abandonment after the fact, they are hesitant or reluctant to take any helpful action. Project 77-1 - construction and funding "1 The President noted that this matter would be discussed later in the meeting. Quintana Construction Mr. Cook reported that additional compaction is still to be ac- complished. When done, the project will be ready to be accepted into the District system for operation and maintenance. Tahoe Donner Phase I and Phase li The District Engineer noted that Phase I construction has been com- pleted at the present time and is awaiting Phase II , which will connect to it. It is the intention of Hood Construction to start the Donner Pass Road duct 9/5/78 pg• 10 s line extension on the easterly side of Interstate 80 and progress westerly. Once the duct installation reaches the common point between Phase I and Phase II , the 16" diameter ductile cast iron pipeline will then join the construction effort and progress through to completion at Northwoods Boulevard. It is the intention of Hood Construction to work long days, 6 days a week, and attempt to complete the project by November 1 , 1978. Proposal for office rearrangement and new Board Room Mr. Cook reported that his firm is in the process of measuring the existing structure so that the most effective utilization of the space provided can be obtained in the proposed reorganization and construction of an appro- priate Board Meeting Room. They will have alternate arrangements available for review shortly, together with anticipated remodeling cost estimates. He asked that the item be placed on the September 18th agenda for discussion. Recommendations regarding major water projects for 1979 The District Engineer stated that there are nine physical changes he would like the Board to consider providing in the calendar year 1979. In order to be able to provide the requested changes in 1979, it is essential that the Board start the deliberation process at this time, he said. Financing, plans, specifications, design surveys and related non-construction activities take a considerable amount of time and should be accomplished in the fall and winter periods of the year. The nine changes to the physical system that he would like to see accomplished, listed in order of desirability, are as follows: a) Repair and/or replacement of the cable supported river crossing tying the Southside Complex to the Town System. b) The completed loop between Ponderosa Drive and the Sierra Meadows Evergreen Circle. c) Construction of the loop around the hospital . d) Refitting of the Southside Booster. e) Relocation of the existing pressure reducing station that is located adjacent to the Southside Booster. Hopefully, Farmers Home money can be used by executing a change order through C. W. Roen's contract. f) Completion of the 12" diameter main intertie along the southerly edge of Highway 267. g) Refitting of the existing Southside Spring Booster. h) Refitting of the Tonini Spring Booster. i) Provision of a controlled Tonini Spring overflow facility. Mr. Cook further noted that there were three items of a paperwork nature that he wished the Board to consider: a) A study of portions of the water distribution system for the purpose of determination of those areas where electrolytic action is antici- pated and/or has been experienced. The result of the study will yield recom- mended action that can extend the useful life of the system and forestall ex- pensive replacement costs. b) A hydro-geologic analysis to determine the potential well sites that are available and that have high probability of substantial yeild. The District will need an additional water supply source by 1981 . In order to ef- fectively plan and finance the construction of those additional sources early information on the suspected physical location of high yield wells will be necessary. c) Completion of a water distribution system leak map. He noted, in his opinion, it was important to transfer the information gained during this f• summer 's high activity in leak repairs to a leak map so that the knowledge will not be lost. Mr. Seymour noted that items a, b, c, and a were all included in the budget for the current year. In answer to Director Sutton's inquiry, Mr. Seymour noted that he thought $1 ,000 had been alloted in the budget for repair of the cable supported river crossing. Mr. Cook advised that the cost would be substantially more than $1 ,000. Maintenance of both an over and under river crossing was discussed. Director Huber recommended this matter be referred to the Water Com- mittee. For Mr. Cook's benefit, Director Huber noted that there would be a meeting re the proposed mitigation agreement on Sanders Wells No. 2 and 3 at 2:30 on Tuesday, September 12th. 9/5/78 pg• 11 REVIEW AND POSSIBLE ACTION RESPECTING RECOMBINING PARCELS M, N, 0, AND P (LOTS 28 and 29) LOCATED NEAR TONINI SPRINGS Attached to these minutes is a layout prepared by Mr. Cook of the proposed combining of the parcels noted in the recommended split of the parcels that would yield the greatest return to the TDPUD, in Mr. Cook's opinion. Mr. Cook explained such layout for the benefit of the Board. It was Mr. Cook's suggestion that a market value appraisal of the parcels as shown on the attach- ed plat be authorized for possible exchange purposes. Director Huber moved that the Manager be directed to contact Mr. Bonnett to reappraise the parcels shown on the Exhibit map as number 3 in Mr. Cook' s report, and to provide the market value of that property in addition to the market value and protector value of the land surrounding the Springs as shown on the Exhibit map delivered to the District two weeks ago. In ans- wer to a question posed by Director Kuttel , Director Huber explained that the previous appraisal on the property was done as a whole rather than on indiv- idual parcels. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. FARMERS HOME ADMINISTRATION LOAN/GRANT REVIEW AND POSSIBLE DIRECTION REGARDING CHANGE ORDER Contract change order number 2 for Roen Construction, a two-part change order, was considered. Item I was for the redoing of the piping, meter, and valve at the Prosser Heights Well in the amount of $2,000. Item 2 called for changing the covers on five masonry collection boxes and replac- ing them with steel plate lids at McGlashen Springs for $1 ,200. Director Huber moved that the Board adopt Change Order No. 2 for C. W. Roen in the total amount of $3,200 to straighten out the Prosser Heights meter, which includes $1 ,200 for the McGlashen Springs. The motion was sec- onded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , abstain; Sutton, aye; Maass, aye. SO MOVED. During the roll call vote, Director Sutton requested that Director Kuttel explain his abstention. Director Kuttel stated his reason was, under strict orders from the PUD, he constructed the wooden collection boxes at Mc- Glashen Springs. REVIEW AND DIRECTION RE PROGRESS PAY ESTIMATES, MISCELLANEOUS FORMS FOR REIM- BURSEMENT, REPORT OF FEDERAL CASH TRANSACTIONS AND ESTIMATE OF FUNDS NEEDED Progress payment number 3 for C. W. Roen in the amount of $7,020 was explained by the District Engineer; he noted it represented 55% of the dollar contract amount; in an actual work accomplished amount, it would be approximately 70%. The contract completion time is September 30th; Mr. Cook did not feel this deadline would be met. He expected an overrun of about three weeks due to a delay in delivery of materials. Progress payment estimate to Jetco Underground, number 3, in the amount of $7,051 .50, which represents 83% of the contract, was discussed. Mr. Cook advised that, in his judgment, Jetco was only 75% finished with the work, but would complete the work by September 30th without any problem. Mr. Cook advised that the contract provides for payment ten days following cut-off, which is the last day of the month. Director Sutton noted that these payments were not included in the Bills for Board Approval on the ..., FmHA Construction Fund Report. The Outlay Report, Report of Federal Cash Transactions, and Estimate of Funds Needed were discussed. Mr. Cook noted that, since the District has not received the $67,000, and since there is a ''mini loan closing'' for each subsequent payment, FmHA will probably combine the $67,000 requested two months ago in with the $57,000 and make a single check which will equal 100% of the payment. It was noted by the President that, by resolution, the Board has already authorized the President to execute the Outlay Report, Report of Fed- eral Cash Transactions, and Estimate of Funds Needed. Director Kuttel moved that the Board pay the bills to Roen in the amount of $7,020, and to Jetco in the amount of $7,051 .50. The motion was 9/5/78 Pg. 12 I seconded by Director Huber. ROLL CALL: Hatch, abstain; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED BY A MAJORITY VOTE. FmHA CONSTRUCTION FUND STATUS REPORT Regarding Cook Associates' bill presented for approval , Mr. Cook explained that "Survey and Inspection" was a means of categorization. The FmHA agreement called for basic services and supplemental services, i .e. , surveying, inspections, and testing. There hasn' t been any surveying since the line was originally laid out right after the contract was awarded. Director Kuttel moved that the Cook Associates bill in the amount of $6,042.67 be approved for payment. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton inquired whether or not as a result of the FmHA project the District will be able to determine the specific causes of failure of the Deerfield line. Mr. Cook indicated that some effort should be made, and some investigative record can be made incidential to service connections, hydrant relocation, etc. , and he can advise the Board if any further investi- gation is necessary. REVIEW AND POSSIBLE BOARD ACTION RESPECTING POSSIBLE ANNEXATION OF PROPERTIES IN PLACER COUNTY; DISCUSSION OF RECENT DEVELOPMENTS After discussion, Director Sutton moved that the Manager be author- ized to send the draft letters as provided by Mr. Cook to the owners of im- proved property and owners of unimproved property; and to property owners in the area that is within the District's electric service boundaries at Donner Lake and in Ponderosa Palisades West, Ponderosa Palisades Unit #2, and Sierra Meadows Unit #4 a letter similar to the CSA 19 letter written by Mr. Cook to be devised by the Manager. ROLL CALL: Hatch, yes; Huber, yes; Kuttel , yes; Sutton, yes; Maass, yes. SO MOVED REVIEW OF PLANS AND SPECIFICATIONS FOR SANDERS NO. 1 WELL PUMP, PUMPHOUSE, AND APPURTENANCES It was indicated by Mr. Cook that he had reviewed the plans and specifications for the Sanders No. 1 well , pump house and appurtenances in ac- cordance with the District's adopted rules, regulations and guidelines. Sug- gestions to Cranmer Engineering have been made to make certain changes and re- visions so as to reduce the maintenance cost and make a more serviceable unit at the Sanders location. Physical facilities are provided within the specifi- cation, contract documents and plans that would allow for the production test- ing of the Sanders Well No. 1 . Mr. Cook stated that the plans and specifica- tions were adequate; they meet the guidelines and standards; the facilities are there to accomplish the objectives that have been previously discussed. It was Mr. Cook's recommendation that the plans, specifications and bidding docu- ments for the Sanders No. 1 be approved in accordance with the revision contain- ed on the Cook Associates' check print of August 17, 1978, in order for testing to be accomplished during the period of -year when the groundwater conditions would be at their lowest. Director Huber moved that the Board approve the plans, specifications, and bidding documents on Sanders No. 1 pump and appurtenant facilities including the revision contained on the Cook Associates' check print of August 17, 1978. �.-. It was calrified that, if the well does not meet the yield, it will not be ac- cepted into the District system. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. CONSIDERATION OF POWER LINE EXTENSION TO SERVE SANDERS NO. 1 WELL Mr. Strand of Dart Industries noted that this power line could also be used for serving Sha-Neva property. A mainline extension agreement was briefly discussed. Director Sutton moved that the Manager prepare an agree- ment with Dart to provide the power line extension under Rule 15 to serve Sand- ers No. i Well for the Board's review and consideration at the September 18th meeting. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. 9/5/78 pg. 13 EXECUTIVE SESSION The President adjourned the meeting to Executive Session at 11 :59 P.M. RETURN TO PUBLIC SESSION The Board reconvened to Regular Session at 12:47 A.M. REVIEW AND POSSIBLE ACTION REGARDING 80-ACRE PARCEL OWNED BY C. S. BEAVERS ^� President Maass noted that this matter would be taken off the table at this point, there being more input regarding the letter. Since Mr. Bertagnolli was still present in the audience, Director Sutton requested that the Board move to Unfinished Business Item #15 REVIEW AND POSSIBLE AWARD OF BIDS FOR RECONSTRUCTION OF DISTRICT PARKING AREA Director Hatch moved that the bid that was submitted by Hood Con- struction be declared invalid or void from the standpoint that it was received after the closing and did not have a bid bond attached; further, that the low bidder, Mr. Bertagnolli , in the amount of $18,737.50, be accepted and the con- tract be awarded. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW AND POSSIBLE ACTION REGARDING 80-ACRE PARCEL OWNED BY C. S. BEAVERS President Maass noted that Mr. Cook had prepared a draft letter re- garding this 80-acre parcel . Director Huber stated she felt the letter should go further; it should be stated clearly that it does not carry the intent of a will-serve, and that the conditions contained therein would have to be agreed to before the District would consider a will-serve letter. President Maass advised that not all of the on and off site requirements were discussed at ^� the meeting held with Mr. Beavers and Mr. Porter; Mr. Beavers indicated, as various items were brought up at that meeting, that he would comply with all requirements and payments. s Demands listed in Mr. Cook's draft letter to Mr. Porter, a copy of which has been attached, were discussed and compared to those demands present- ed in a letter to another subdivision developer. The needs of this development as well as future developments were discussed. The appropriateness of directing the proposed letter to Mr. Porter was discussed by the Board; it was suggested that perhaps the letter should be written to the Board with a copy to Mr. Porter. Director Sutton moved that Mr. Cook write a letter to the Board out- lining the off-site and on-site requirements for the proposed subdivision in Section 23, Township 17 North, Range 16 East, Placer County, Mr. Beavers' prop- erty, with a carbon copy to Mr. Porter. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESPONSE TO UNION REQUEST TO OPEN NEGOTIATIONS ON WAGES Director Sutton moved that the District be represented in the neg- otiations by the Board President, Mr. Maass, by the Manager, Mr. Seymour, and by District Counsel 's office. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. CORRESPONDENCE Director Sutton noted that a letter from the Division of Water Rights had been received notifying the District that, unless information was provided or good cause had been shown for an extension of time by September 5th, the application (#25624, unnamed spring in Nevada County - Southside Springs) would be cancelled. Mr. Cook noted that a letter had been received 9/5/78 Pg• 14 t9 from Martin McDonough, Special Counsel , containing questions on the applica- tion; he indicated there were some discrepencies between the application and the assessment. Mr. Cook will provide a copy of Mr. McDonough's letter. He noted that the application has been filed with the Lieutenant Governor's of- fice. There was an unexplained difference in what the District has used in the water source analysis for the unit consumption and what has been arbitrarily allowed that must be resolved along with other items. Mr. McDonough has request- ed an extension of time according to Mr. Seymour. �-- ADJOURNMENT There being no further business before the Board, the President ad- journed the meeting at 1 :03 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B mes A. Maass, President r^ Susan M. Craig Executive Secretary 9/5/78 pg• 15 �O TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: 2. L 3. 4. V\J 7a'&I,�ok 5. 6. 7. 8. 9. 10. 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous hardware 26.69 11.42 6.21 44.32 Adirondack Office furniture, 3 floor mats, chair, 2 file cabinets 836.93 836.93 Aetna Life Insurance Life insurance premium, 8/78 55.93 55.93 Airsignal of California Monthly service charge, 8/78 17.00 17.00 Allied Automotive Miscellaneous vehicle parts 24.52 24.52 Alpha Hardware Bow saws, hoses, nozzles, couplings 9.31 48.86 58.17 Alpine Business Service Office supplies 131.49 131.49 Andregg, Inc. Maps of Donner Lake 48.05 48.05 Atlantic Richfield Gasoline 842.62 842.62 Avery Engineering See comments 2242.62 2242.62 Bell Products Corporation Steam cleaner 127.15 127.15 Blue Cross Insurance premiums, 9/78 1979.46 1979.46 Bookman-Edmonston Engineering Engineering services, Tahoe Donner 2333.30 2333.30 Byron Jackson Pump Division New motor for Northside Well 3356.83 3356.83 Cal Western Life Pension plan premiums, 9/78 1816.83 1816.83 Camellia Valley Supply Clamps, valves, bushings, adapter 46.68 46.68 Chevron, U.S.A. Gasoline 90.37 90.37 Communications Div. Radio System Service for radios, 7/78, maintenance and modifications 810.01 810.01 Cook Associates See comments 6013.10 6013.10 Crown Life Insurance Long term disability, 9/78 95.60 95.60 Dahl, G.S. Company Transducer 319.66 319.66 Davis Auto Parts Vehicle maintenance, supplies and parts 19.05 19.05 Digital Equipment Corp. Maintenance coverage, 8/78 99.00 99.00 General Electric Supply Burndy compression tool 267.89 267.89 Grainger, W.W., Inc. Metal tool box 33.77 33.77 Graybar Electric Dials, lexan covers, brady reflective numbers 617.38 617.38 Grgrner, Steven Legal services, 8/78 60.00 178.00 1425.90 1663.90 High Country Answering Service Answering service, 9/78 45.15 45.15 IVC Printing & Graphics Office supplies 46.84 46.84 L and V Fuel , Inc. Gasoline 192.04 192.04 M & R Construction Paving 371.49 371.49 McMaster-Carr Sprayer 22.32 22.32 Maydwell & Hartzell, Inc. Alcon, capacitors 4147.73 4147.73 Modern Service Office Supply Office supplies 149.49 149.49 Multi-Amp Corporation Phantom load with leads and states "kit" carrying case 1231.74 1231.74 NRECA Magazine subscription renewal, 1 year 7.00 7.00 Nevada County Data Processing Printouts of preliminary secured tax rolls 90.19 90.19 Nevada Zee First Aid Supply First aid supplies 15.90 15.90 Nork, William E. , Inc. See comments 1941.22 1941.22 North Shore Travel Agency Air tickets for M. Chapman for REA workshop, Oregon 172.00 172.00 OB's Board Meal for B. Tamietti, D. Rully due to OT Prosser Hts water leak 21.31 21.31 '� Electric Water General Total '; Osburn's Garage Vehicle repairs 123.15 123.15 Pacific Telephone Monthly phone charge 316.81 316.81 Pacific Telephone Monthly telemetry charge 162.75 162.75 RTE Corporation One 25 kva transformer 340.26 340.26 Record Supply Company Bushings, tees, couplings, galvanized nipples 735.61 735.61 Red Star Industrial Service Linen service 96.50 96.50 Safety Line Silicone cloth 60.00 60.00 Sierra Pacific Power Co. Power usage, 7/78 112026.18 112026.18 Sierra Sun Bonanza Bids on 1.9 acres, merger TSD/TDPUD, collection fee for delinquent accounts 24.60 81.69 106.29 Sun Printing Co. Office supplies 9.28 9.28 Tahoe Office Systems Office supplies 331.20 331.20 Tahoe World Notice to bidders re surplus district vehicles 16.25 16.25 Taylor's Tires Vehicle repairs 2.50 2.50 Teichert Aggregates Aggregate base 58.68 58.68 Tom's T.V. Tapes and cable rent, 7/1-9/30/78 58.01 58.01 Truckee Donner Glass, Inc. Window replacement Sitzmark pump station 43.62 43.62 Truckee Tahoe Lumber Co. Misc. hardware, matls for installation of air conditioners, matls for ceiling repairs 3.19 78.74 146.21 228.14 U.S. Leasing Postage machine lease 10.59 10.59 Van Alstine Electric and Power Co. Repair motor to Northside well 2052.03 2052.03 Vartron Corporation Computer manuel 19.37 19.37 Wedco, Inc. Copper weld rod clamps, theil staples, angle steel, deadend service wire, weatherheads, reducing bushings 1197.87 306.55 1504.42 Western Nevada Supply Co. 2" tapping valve 193.61 193.61 Willard, Phil Enterprises Janitorial service, 8/78 182.50 182.50 Wray Rentals Misc. hardware .77 .77 Young, Arthur & Company Audit for 1977 and budget committee meeting 5238.00 5238.00 120017.56 20185.27 16159.74 156362.57 COMMENTS: Avery Engineering $ 715.00 Installation of Alder Creek printed circuit board as per letter dated 11/8/77 1,068.65 Telemetry maintenance 6/78 458.97 Telemetry maintenance 7/78 Cook Associates Billed to Dart: 597.00 Sanders #2 E.I.R. and related 3,515.62 Phase I Construction Inspection 14.35 Phase IIf Construction Inspection Billed to John Quintana: 1,071.97 Quintana Water Line, Construction Inspection - West River Street 814.16 Miscellaneous Charges as per 8/4/78 Statement 6,013.10 Total 8/4/78 Statement William E. Nork, Inc. 1,941.22 Please refer to your copy of the letter from Mr. Nork dated 8/17/78 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - August 31, 1978 Bank Balance - August 15, 1978 $ 144,007.69 Truckee Electric & Water Revenue 66,214.04 Donner Lake Electric Revenue 13,310.01 Electric Connection Fees 9,275.00 Water Connection Fees 2,800.00 Rental of PUD property on Highway 267 1,000.00 Standby Revenue 15.00 Surplus Vehicle Sale 2,385.00 �^ Miscellaneous Billings Revenue 4,438.68 Miscellaneous Revenue 1,345.99 $ 244,791.41 Approved Billings 342.00 Bank of America - Federal Tax Deposit 2,646.67 LAIF Transfer 140,000.00 Truck Loan Payment 474.02 George Cattan - Pension Plan Payment 258.75 Mary Chapman - Travel expenses to REA Workshop Unused amount returned $131.49 300.00 Directors - Board Meeting Attendance 450.00 I.B.E.W. - Union dues August 1978 214.00 Refunds: Credit Balances on closed accounts C.D. Ramsden 20-564-02 78.03 Gurbashen Shine 20-512-02 52.50 Michael McCormick 63-008-02 13.63 144. 16 Tahoe National Bank - Computer Loan Payment 356.44 T.D.P.U.D. - Consumer Deposit Account Interest earned on deposits held for over 1 year 380. 10 U.S. Postmaster - Postage permit #1 525.00 (146,091. 14) PAYROLL 8/15/78 OT DT Standby Gross Net Barry 629.20 489. 10 Chapman 729. 17 507.87 Connell 682.00 495.37 Craig 537.50 401.23 Grow 874.72 647.81 Jones , N 476.96 354. 10 Marsh 599.28 444.72 Lopez 27.69 36.92 92.30 969. 15 671.88 Pomponio 565.84 423.50 Reynolds 28.26 865.54 651.54 Rose 656.48 434.93 Rully 323.57 32.56 1,072.45 659.96 Seymour 1,250.00 924.28 -- Silva 39.76 914.48 671.25 Slattery 750.00 560.62 Straub 55.38 147.68 92.30 1,098.37 741.44 Tamietti 238. 10 1,019.54 768.08 Waltrip 566.72 423.57 Bennett 520.08 410.10 673.00 256.92 184.60 14,777.48 10,681.65 Temporary and Part-time Employees: Jones , T 421.80 313.38 Mannix 359.92 294.20 McQuary 222.60 178. 36 Moore 235. 18 200.53 Painter 359.92 273.60 1,599.42 1,260.07 673.00 256.92 184.60 16,376.90 11 ,941.72 (11,941.72) Bank Balance - August 31, 1978 86,758.55 Bills for Board Approval - See Attached (156,362. 57) Bank Balance after payment of above (69,604.02) LAIF transfer to cover above bills - transfer to be made September 6, 1978. . General Fund balance in LAIF after transfer is $448,599. 11 70,000.00 Balance of account after LAIF transfer 395.98 33 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATUS REPORT - STANDBY COLLECTIONS - September 1, 1978 1975-76 Billings by Nevada County $ 56 ,210.00 •-� 1976-77 Billings by Nevada County 97,570.00 $ 153,780.00 Monies received from Nevada County which apply to above billings (148,269.24) Balance due on 1975-76 and 1976-77 Billings $ 5,510.76 1977-78 Billings by T.D.P.U.D. $ 95,725.00 Monies received from over the counter payments and apply to the 1977-78 billings (82,933.88) *Balance due on 1977-78 Billings $ 12,791. 12 *The delinquent standby charge IBM cards were forwarded to Nevada County approximately one month ago. They will not be able to run these cards on their computer for at least another week. At this time, a list will be produced by area code =and_ pareel number -of ,... those delinquent payments. This list will be forwarded to the District for our records. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 • TELEPHONE $87-3896 MANAGER' S REPORT September 1 , 1978 1 . GENERAL STATUS OF DISTRICT OUTAGES - No significant power outages have occurred during the past two weeks. WATER CONSUMPTION - Water consumption for the month of August is shown on the attached report. The only unusual events of significance occurring since the last Board meeting have been increases in leaking water mains. An average of one leak per day is being reported and many of them are serious leaks. The loca- tion of the leaks are scattered throughout the District, with the exception that no leaks have been reported in the Tahoe Donner area. Several leaks have been fixed on the two inch line serving Southern Pacific that extends down East River Street. Our crews report that this line is in such bad condition that they recommend, and I have ordered, that the services con- nected to this line be transferred to the four inch line which is also in the same vicinity, and that the two inch line be abandoned. 2. REPORT ON INVESTIGATION OF NON-PAYING WATER CUSTOMERS The attached list of names is of customers the investigation has shown are probably receiving water but are not paying for it. These cus- tomers , with Board approval , will receive the letter presented to the Board at the August 21 , 1978, meeting. As additional investigations are made by our water crews , additional lists will be presented to the Board for approval . 3. ROPORT RE FOLLOW-UP WITH SIERRA PACIFIC RESPECTING JOINT VENTURE IN HYDRO PLANTS Not receiving any response from my last telephone call to the Bureau of Reclamation in Sacramento, I called again and spoke with Mr. H. E. Horton, the Assistant Regional Director, regarding progress on Stampede Dam investigation and the setting up of a joint meeting with Sierra Pacific. He told me that because of various problems related to Stampede Dam, they had not felt that a meeting between Sierra Pacific, themselves, and ourselves would be fruitful until perhaps early next year. It appears that the releases of water from Stampepe are such as to preclude any immediate use of Stampede Dam as a source of hydro electric power. Litigation involving the use of Stampede water for municipal and industrial purposes in the Reno-Sparks area, and the requirements of the Piute Indians as well as other uses of the water results in the flow from Stampede being reduced to very small quantities at certain times , and therefore rendering it of little value for hydro electric generation. He did state that they were watching the situation and would keep us informed of any changes that would tend to make Stampede Dam more MANAGER' S REPORT - 9/1/78 Page 2 3l useful for hydro electric generation, and that they still intended to com- plete their report by the end of the year. 4. REPORT RESPECTING RESPONSE FROM THE TRUCKEE DONNER RECREATION AND PARK DISTRICT ABOUT POSSIBLE DONATION OF CERTAIN TDPUD PARCELS UNNECESSARY FOR DISTRICT USE Not having received a written reply from them, I talked to the Manager of the Recreation and Park District. He said that because of budgeting problems , he had not been able to inspect the parcels but that /" he would do it on September the 1st and report to me by September the 5th. 5. REPORT ON CUSTOMER COMPLAINT PROCEDURES A meeting is scheduled for Tuesday, September 5th between the General Foreman, Office Manager, and front office personnel to revise the complaint procedure to provide for a positive follow-up on each complaint and a report of action taken. 6. MANAGER'S RECOMMENDATION FOR ANNUAL REPORT It seems to me, that as a matter of good public relations, and, further, as a matter of responsible reporting to the public, the Board of Directors should consider the issuance of an annual report sometime during the first four months of each year. I believe such an annual report should consist of: 1 ) A history of the District and a description of its services and service area. 2) How it is governed, including an explanation of the function of the Board of Directors and the Manager. �^^ 3) A summary of major activities of the preceeding year. 4) A financial report in easy-to-understand language. r 5) A budget for the current year - again in easy-to-understand language. 6) Plans for new construction, facilities, rates , etc. .for the current year. I believe the annual report should be distributed to all customers of the District and all property owners in the District as well as to other agencies and interested parties. I believe such a report, nicely and professionally printed, will do much to improve public understanding of the District and its functions. It will also help dispel adverse and usually misinformed opinions that cir- culate in the community. �^ -2- 3� TRUCKEE DONNER PUBLIC UTILITY DISTRICT FMHA CONSTRUCTION FUND STATUS REPORT - August 31, 1978 Bank Balance - August 21, 1978 $ 44,609. 10 Approved Billings (7,436. 15) Bank Balance - August 31, 1978 $ 37,172.95 Bills for Board Approval : �.- Cook Associates Survey and Inspection service thru 7/31/78 (6 ,402.67) Balance of Account after payment of above $ 30,770.28 31 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING OF SEPTEMBER 53, 1978 AGENDA ITEM, UNFINISHED BUSINESS No. 3 "Review and Possible Action Respecting the Combining of Parcels M, 0 & P located near the Tonini Springs" . Attached is the layout of the proposed combining of the parcels noted in the recommended split of the parcels that would in our judgment, yield the greatest return to the Truckee Donner Public Utility District. Mr. & Mrs. Ralphs were in the District office last week and we discussed their desired land exchange, which is also shown on the . attached plat. Recommendation In order to facilitate the land exchange with the Ralphs , should that be the Board's selected alternative, and/or to provide background information necessary for the outright sale of the combined parcels as shown on � the plat, we recommend that Roger Bonnett be instructed to complete an update appraisal on the parcels as shown on the attached plat. As separate authorization, I recommend that Mr. Roger Bonnett be directed to provide a market value appraisal of the attached area around the Tonini Spring for possible exchange purposes. CA 9-5-78 DJC 1 J 09� 22 qJ nio 1 AU 41' % `—LO `� r -n ., 5JU 3r. " 5' 1 3 r 1361 ti 17 1 /�.. = .���- g 7Q 4 ! 2a I U p' 2.!4GAC. 14 CIS �� �fi'�� -� — D4, C 6'8C14) •�l• �,J �• m ��, � SJ�/ •ii `1l5 - ti Fr r`c0 04' p 1a u � ,;a• uE rJp 619 O , , R os630 fps f` ,� f,3i � S• J � G27 (DO 300 Gil e' `1 � S%.3 G°N EERkl4G 969 eb EN6oaK A Grp f0vt 6'5"6' O PONE a c:. G1P�E5 5 �9�a A55p SePtembez Y°zte W nth� S ames L• at 1'a Sim°.�, '�� �o Attpz�pOTtez 95�3� zowns�tiP W°°d' °x 2$19 f o�caia °tion 23 ' Gal e ckee' Ca Subaivis a�r Co'anty es last pzoP°sed East' 41 ict °f£1 trey Re R6 ° an te ne e meeti��' O'a eax 3 to d1 t late °o� lrm oUY 0 olobi • 5 w�11 ss my ap re bey. � a 1 C ASSOCIATES ENGINEERING CONSULTANTS_ 2060 PARK AVENUE OROVILLE. CALIFORNIA 95965 PHONE (916) 598-6497 ,,. September 5, 1978 James L. Porter Attorney at Law Wood, Porter & Simon P.O. Box 2819 Truckee, . California 95734 Re: Proposed Subdivision Section 23, Township 17 North, Range 16 East, Placer County Dear Jim: This will confirm our discussion in the District offices last Monday and express my apology for being detained on other District assignments and therefore being late to the meeting. Compliance with the District Guidelines and Standards is �— required. Payment of all fees which will include source, storage, development, plan checking, inspection and annexation cost will be required. You must modify the existing system in an approved manner so that adequate service can be made available. The following items are presented for your inclusion in the tentative master plan of the water system development to be submitted in accordance with Section 3.06, 3.07 and 3.08 of the Guidelines , Offsite Requirements : 1. Refit the Southside Booster to provide greater capacity in accordance with the full development demand of the proposed subdivision. 10F F. C.rILJ IC as