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HomeMy WebLinkAbout1978-09-18 Min - Board � 1 REGULAR MEETING SEPTEMBER 18, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by the President in the District office at 7:03 P.M. ROLL CALL: Directors Hatch, Huber, and Maass were present at the beginning of the meeting. Directors Kuttel and Sutton arrived at approximately 7:06 P.M. �.. during approval of the minutes. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: Substitute Counsel Mark Pfotenhauer, Ken Merriman and Norman A. Hill , representatives of R. W. Beck, were present at the start of the meeting. District Engineer Cook arrived shortly after the beginning of the meeting. OTHERS PRESENT: Among those present were Don Strand, Frederick Kohler, Susan Boscarello, Cheryl Grow, Brenda Beuregard, Michelle Matthews, Paul Mezger, Carrie Smith, Julie Adams, Katrina Hatch, Roger Chance, Theresa Studer, Kathy Montgomery, Cheryl Hansen, Monica Sassarini , Maurice Atkinson, Jerry Kempf, and Vernon Scarbough. APPROVAL OF MINUTES APPROVAL OF FINAL MINUTES OF AUGUST 7, 1978 President Maass noted that the original minutes, including all at- tachments had been presented for review and approval . The Directors were provided with a copy of these final minutes. Director Huber moved that the Board approve the final minutes of the meeting of August 7, 1978, including attachments. The motion was second- ed by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , absent; Sutton, absent; Maass, aye. SO MOVED. REVIEW OF DRAFT MINUTES OF REGULAR MEETING OF 8/21/78, SPECIAL MEETING OF 8/21/78, SPECIAL MEETING OF 8/28/78, ADJOURNED MEETING OF 8/29/78 The President advised, that under the new system, the Board was being requested to provide direction as to the preparation of these minutes in final form at this time. Concerning the Regular Meeting of August 21 , 1978, President Maass directed the Board' s attention to written corrections of a clarifying nature submitted by himself and Director Huber. Director Sutton requested that a correction be made to page 14 of the draft minutes - under "Future District Work," number 1) listed therein should be changed to number 2) - number 1) should be as follows: "l) loop near hospital ." She further suggested that the first sentence in paragraph six, page 15, of the draft read "Director Sutton moved that the Manager be authorized to make comment on those Planning Department Notices which have just been reviewed." With corrections as noted by Directors Huber, Maass, and herself, Director Sutton moved that the Board direct that the minutes of August 21 , 1978, be prepared in final form. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved that the Board direct that the minutes of the Special Meeting of August 21 , 1978, be prepared in final form as drafted. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved, and- Director Kuttel seconded, that direction be given to prepare the minutes of the Special Meeting of August 28, 1978, in final form as drafted. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sut- ton, aye; Maass, aye. SO MOVED. Regarding the minutes of the Adjourned Meeting of August 29, 1978, Director Kuttel moved that the Board adopt these minutes. The motion was 9/18/78 pg. 1 seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Inquiry regarding the preparation of July 1978 minutes was made by Director Sutton. The Manager advised that the Executive Secretary was work- ing on the minutes for these two meetings as time allowed. DISCUSSION WITH KEN MERRIMAN REGARDING INCREASED ELECTRICAL POWER SUPPLY Since Mr. Merriman was present in the audience, the President moved to this item. a Mr. Merriman advised that R. W. Beck has recently opened a branch of their firm in Sacramento; he introduced the Manager of that office, Norm Hill . The current state of affairs of the District, and expectations as far as increased development were concerned had been reviewed with the Man- ager, Mr. Merriman reported. He noted that in 1975, R. W. Beck prepared a long-range plan based upon projected load growth. It was his belief that the TDPUD needed to move forward with the installation of additional sub- station capacity. The question at this point of time is whether to increase the capacity at the Truckee Substation or, perhaps, install a new substation. Discussion ensued respecting the advantages and disadvantages of rebuilding the Truckee Substation; pros and cons relating to the installation of a new facility, the location of such a facility; and financial requirements and alternatives related thereto. Mr. Merriman noted the following items relating to the rebuilding of the Truckee Substation; Advantages - 1) a vantage near the load venter, and 2) the facility is already developed (no requirement to build distribution lines or 60 kv line to get to the substation) . Disadvantages - 1) It would be difficult to accomplish rebuilding and still serve the load, 2) no further expansion is possible at that site, 3) considering the layout of the site, it would be difficult to design a modern facility with adequate capacity, and 4) meeting the EPA requirements relating to control of oil spills would be difficult. Concerning a new substation in Martis Valley, Mr. Merriman reported advantages and disadvantages as follows: Advantages - 1) Ease of design and construction, 2) no interruption of loads, 3) facility could be modern with a control house, 4) available space for future expansion, 5) overall reliability of the District system would be increased by the addition of another substation. Disadvantages - 1) Location is not near an existing loan center at the present time, 2) if located on the south side of the river, access may be a problem, 3) ideal location next to transmission line would be difficult, necessitating connecting 60 kv line and possibly some distribution lines. Respective costs of rebuilding or installing a new substation, and various methods of financing were discussed. Mr. Merriman indicated that the cost to upgrade the Truckee Substation would be from $350,000 to $450,000 and the cost of a new substation would be from $400,000 to $500,000. He in- dicated that the life of the Truckee Substation is about 20 years (the point of obsolencence and deterioration) , and that a new substation's life would be 35-40 years. He also indicated that upgrading of the Truckee Substation would make it possible to serve the District's needs for approximately five years. President Maass stated he felt a fundamental decision must be made at this point respecting the upgrading of Truckee Substation or the building of a new facility; it was his belief that a new substation should be installed. Utilization of R. W. Beck's services rather than hiring a Financial Consulting Firm was brought up by Director Sutton. In answer to President Maass' question, Mr. Merriman noted that equipment delivery time for either the upgrading or new facility would be eight or nine months. Director Huber clarified that the long lead time equipment was identical for either upgrading or a new facility. Prepara- tions for going to bid could be made in 30 to 60 days. 9/18/78 pg. 2 After further discussion, Director Sutton moved that the Board authorize R. W. Beck and the Manager to do an evaluation relating to load centers, and to report back to the Board with more specifics regarding the substation upgrading at the October 2, 1978, meeting; also, R. W. Beck is to be asked to provide financial alternatives at that time. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION OF LETTER CONCERNING RESTRICTIONS ON HILLTOP PROPERTY President Maass moved to this item since Frederick Kohler, repre- senting the owners of Hilltop Properties, was present. The Directors review- ,ed the letter dated August 7, 1978, concerning Hilltop Lodge from Richard C. Kurtz, attorney for the Theodore Dehone Judah Venture, the partnership owning the subject parcel of land. Mr. Seymour retraced the history of the property, which was owned by the TDPUD, and noted some of the encumbrances placed upon the property by the District at the time of the original sale of the parcel to Mr. and Mrs. Herzog. It was the request of the Theodore Dehone Judah Ven- ture that the District reduce some of the present restrictions in order that they might make their investment profitable. Mr. Kohler made note of some of the improvements made to the property to date. It was requested that the Directors be provided with a copy of the original agreement containing the restrictions enumerated in Mr. Kurtz' letter. Director Sutton moved that the Board refer the letter dated August 7, 1978, from Mr. Richard C. Kurtz, representing Mr. Kohler, regarding the Hilltop Lodge covenants and provisions of the Deed dated June 30, 1959, and the current problem of Mr. Kohler's development of Hilltop, to the Manager, Engineer, and Counsel for in depth review; they are to report back to the Board at the October 2, 1978, meeting. the motion was seconded by Director Hatch. ALL AYE BY VOICE VOTE. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Director Sutton noted that in Approved Billings, there was a credit back into the fund. This was due to a transposition of numbers and a typo- graphical error on the last Bills for Board Approval presented to the Board- the amount of the check was different than that approved by the Board. She felt, she stated, the two bills, Graybar Electric and Red Star Industrial Service, should be reapproved by the Board for payment in the correct amount. There being no further questions or comments, Director Kuttel moved, and Director Huber seconded, that the Board approve the bills. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. FmHA CONSTRUCTION ACCOUNT Mr. Seymour advised that the Balance in the FmHA account was $12,873. 13; FmHA was about to have another closing on the second advance, but, since they also had the final advance request, they would close the entire balance of the loan including the grant. Director Sutton inquired if the status report could show the total amounts received and expended in an on- going manner. In answer to questions posed by the Board, Mr. Cook explained that the Cook Associates' bill was over the estimated cost because the Board had directed continuous inspection services on the FmHA project on Deerfield Line which had not been figured in the original estimate; he further noted that he had written a confirming letter re this matter. Some of the Directors ex- pressed the belief that their direction had been misinterpreted and the con- tinuous inspection related only to the Tahoe Donner project, particularly !^' Phase I work. After discussion relating to the total cost of all phases of the FmHA project, Director Kuttel moved that the Cook Associates' bill be paid. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF JUNE BALANCE SHEET AND STATEMENT OF REVENUE AND EXPENSE Mr. Seymour advised that the June Balance Sheet continued to be about the same as in the past. 9/18/78 pg• 3 Regarding the Statement of Revenues and Expenses, Mr. Seymour ex- plained that the large difference between this year and last year in the Net Revenues for the Water Department was due to the fact that, during the first six months of 1977, $82,770 in standby charges was collected. So far, only $50,077 in standby charges has been collected in 1978. By this year' s end, the figures should be comparable. He further noted that the next Statement prepared will be the first showing the effects of the new water rates. In answer to Director Sutton's question as to whether Standby Charges could be shown separately, Mr. Seymour explained that the Net Revenue figure on the Statement was the total of all monies the District received. Comment was made relating to the asset on the Balance Sheet, Real Property - PUD house, it having been demolished some months ago. The Man- ager advised that Matt Gomez had been contacted relating to the proper manner in which to remove this item from the books. Director Sutton referred to the Van Wetter note receivable in the amount of $1 ,500 listed under Current Assets on the Balance Sheet. This item was referred to District Staff for a recommendation as to its final disposition; it is to be placed on the October 2, 1978, meeting agenda for Board action. REVIEW OF APRIL BUDGET REPORT Mr. Seymour noted that the format of the Budget had been changed. After four months, the District is close to 1/3 of the Budget, although individual items may vary greatly. To produce the report took in excess of 50 man hours of time. The Bookkeeping Department requested that they be allowed to prepare the report on a quarterly basis rather than every month because of the time involved in preparation. Discussion ensued relating to the fact that the District keeps two sets of books - one to conform to the Federal Power Commission accounting system; the other is kept according to the District Budget. --�. Director Hatch expressed concern that so many hours were spent in preparation of this report. President Maass explained its importance, but felt, he stated, review on a quarterly basis would be sufficient. Director Kuttel moved that the Budget report be prepared quarterly. Director Sutton suggested that the Bookkeeping Department go forward with preparation of the June report which would be the next quarterly report at this point, skipping May. Director Kuttel withdrew his motion. Mr. Seymour explained the Capital Appropriations listed on the Budget. Not realizing that Director Kuttel had withdrawn his motion, the President noted that such motion died for lack of a second. Director Huber moved that the next Cash Flow Budget Report pre- sented to the Board be one ending the 30th of June, 1978 - hopefully some- time in October - and that possible direction as to its preparation quarterly be given at that time. The motion was seconded by Director Hatch. ALL, AYE BY VOICE VOTE. SO MOVED. i DELINQUENT PROPERTY TAXES Director Huber advised that she had seen the PUD listed in the newspaper as being delinquent in their property taxes. Mr. Seymour ad- vised that this was probably the sewer assessment on Meadow Park, the parcel leased to the Truckee Donner Recreation and Park District. After discussion as to whether the County should bill the TDPUD or TDR&PD, Mr. Seymour was asked to check on this matter and report back to the Board. COMMITTEE REPORTS Electric Committee - The President noted that this committee had met since the last meeting. Mr. Seymour advised that the purpose of the meeting had been to discuss substations and request that Ken Merriman of R. W. Beck ap- pear at the Board Meeting, and to review the District ordinance regarding security light rates. It was their recommendation that the existing 9/18/78 pg. 4 �3 ordinance regarding security light rates be changed to provide for a four- year contract for new lights at the rate of $4.50 per month where a light is mounted on the existing building, tree, or pole - where a pole is provided by the PUD, the rate charged be $7.50 per month. Water Committee on Tahoe Donner Matters - Director Huber advised that the committee had met with Mr. Thompson, attorney for Dart, Dr. Sharp, Mr. Strand, the District Engineer, and Manager. The Committee took under advisement at that time a proposed mitigation agreement presented by Mr. Thompson. ' She fur- ther noted that the committee has no recommendations at this time. MANAGER'S REPORT General Status of District - Outages Mr. Seymour reported that, since the last Board Meeting, there have been no significant electrical outages in the District. There have been a few temporary water outages caused by construction activity in the area. None of the outages have been serious. Report on investigation of non-paying water customers It was noted by the Manager that a condensed list of non-paying water customers from Books I through 4 had been distributed to the Directors as an attachment to the written Manager's report. He requested input from Directors relating to those customers listed. He stated that, relating to some of the accounts, little could be done but to start billing now and perhaps for a few prior months. Regarding others, it may be possible to bill for the past three years and also collect a connection fee. The District will continue its in- vestigation with other meter reading books and report again to the Board. Report re follow-up on hydro plants at Boca and Prosser The Manager did not report orally on this item. ,�. Report on water leaks in District During the past two weeks, the instance of water leaks has greatly diminished compared to the number the District experienced in July and Aug- ust, Mr. Seymour reported. There is presently a leak in Ponderosa Palisades, rather serious in nature as the pipe is exposed and could freeze if not re- paired quickly. j Report re whether or not cost replacement for Northside Well and repair of motor for standby can be charged to Tahoe Donner Trust Fund I The Manager reported that he had inquired of both Martin McDonough and Don Strand regarding this matter and their respective interpretations; as yet, no response has been had from either individual . Background information on 2 inch line serving Southern Pacific Rail Road trailers Mr. Seymour noted that he has been unable to make any determination relating to the ownership of this 2 inch line as he has not been able to locate all of the old correspondence which may have a bearing on the matter. He pre- sumefi that the District owns the line although Southern Pacific may have in- stalled it. A question was raised about the decision last year to exclude the property served by this line from the East River Street Line Extension Agree- ment. Mr. Cook will do further research on the subject and report to the �— Board on October 2nd if the information is available at that time. jReport regarding White Pine County' s proposal for electric generating plant I The Manager advised that he talked to the County Manager of White Pine County Nevada, Sierra Pacific, and Norman Hill of R. W. Beck regarding the proposed electric generating plant. According to the County Manager, there is still capacity available, although there are problems involved; he suggested that Tom Bath, Director of Mount Ely Electric, who is the Chairman of the Citizens Steering Committee on this project, be contacted. He further noted that White Pine County does have some reservations regarding the Fed- eral Government' s desire to declare major parts of the County as wilderness area, which would prohibit the installation of the power plant. Apparently the new wilderness area bill has not yet passed Congress, but the project h I I 9/18/78 pg. 5 might be jeopardized if the bill , in its present form, is passed. Also, before the project can be initiated, changes in Nevada statutes will be re- quired to allow White Pine County to engage in the business of selling whole- sale electric power. Mr. Seymour advised of his intent to contact Mr. Bath for further information. REVIEW AND POSSIBLE DIRECTION REGARDING AGREEMENT WITH DART INDUSTRIES FOR POWER LINE EXTENSION UNDER RULE 15 TO SERVE SANDERS NO. 1 WELL The Manager noted that the General Foreman was asked to provide a quotation for this power line extension, but since it has not yet been pre- pared, the President postponed review of this matter until the October 2, 1978, meeting. REVIEW AND DIRECTION REGARDING THE JULIOT-CURTIS LEASE ON HIGHWAY 267 It was noted that financial information requested of Mssrs. Juliot and Curtis necessary for completion of the lease had still not been received, and Mr. Pfotenhauer was not able to reach either party by telephone. After discussion of the matter, Director Huber moved that the Board direct Counsel to notify, as best he can, Mssrs. Juliot and Curtis that, since they have not responded to the District's request for information, the District finds them in default; their deposit will be forfeited to cover Dis- trict expenses. The Manager cautioned substitute Counsel to carefully read Resolution 7810 prior to such notification. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Director Sutton asked the Manager to clarify his statement. He said it was his ex- pectation that Counsel would review Resolution 7810 prior to execution of the action directed by the Board. Resuming the Roll Call vote, Director Sutton voted no; she stated she felt advice from Counsel should be obtain- ed prior to any action being taken; Maass, aye. SO MOVED. RESOLUTION DECLARING 1 .9 ACRES OF DISTRICT LAND SURPLUS Mr. Seymour advised that the Tahoe National Bank requested notifi- cation if the District should decide to lease the 1 .9 acres on a long-term basis. Director Sutton asked if the proposed resolution declaring the 1 .9 acres of District land surplus complied with the provisions of Resolu- tion 7810, including the desireability of leasing being determined at a duly noticed meeting. Mr. Pfotenhauer indicated this could take place after finding the land unnecessary for District use. The question of rec- reational use was discussed, several Directors indicating that they did not believe the parcel was suitable for such use. Counsel indicated that the Board could make such determination. Shirley Rosamond's request respecting sale of District land for low-cost senior citizen housing developments, which was scheduled for the October 2, 1978, meeting agenda, was briefly discussed. Director Hatch noted that, during discussion with Dr. Tapia of the Recreation and Park District, he had learned that the Park District had no interest in the 1 .9 acres for recreational purposes. Director Kuttel moved that the Board adopt Resolution 7847 declaring a parcel unnecessary for District use. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested that the minutes reflect the fact that she had made inquiry respecting restrictions on bidders who have no legal relationship to one another and no financial liability to one another. RESOLUTION APPROVING THE AGREEMENT WITH THE TRUCKEE FIRE PROTECTION DISTRICT After review of the proposed resolution authorizing the execution of an agreement with the Truckee Fire Protection District, and the proposed Agreement, it was decided that the third sentence of paragraph 3 of the Agree- ment would be changed from "In the event that Fire District does not use. . ." to "In the event that Fire District does not request and install . . ." 9/18/78 pgI 6 Discussion was held concerning hydrants and required components that are requested for private or residential protection; and damaged hydrants and efforts made to effectuate the collection of monies to compensate for such damages. Director Kuttel moved that the Board adopt Resolution No. 7848 authorizing the execution of an agreement with the Truckee Fire Protection District. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW AND POSSIBLE DIRECTION REGARDING TEN SURPLUS DISTRICT PARCELS Although Dr. Tapia of the Truckee Donner Recreation and Park Dis- trict indicated he would contact Mr. Seymour this morning regarding these ten surplus District parcels, the Manager reported no contact had yet been made. After discussion, the President noted the item would be held over un- til the October 2, 1978, meeting, at which time the Board will take action regarding the disposition of these parcels. RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS Much discussion was had concerning s thi proposed resolution. It was decided that, when a personal vehicle is used, reimbursement shall be made at the rate of 15C per mile. Mr. Seymour and Director Hatch are to make a determination as to the per diem advance per day for meals and tips for inclusion in the resolution. Mr. Pfotenhauer will prepare another draft resolution for consideration at the October 2, 1978, Board Meeting. ACCEPTANCE OF PHASE I PIPELINE Mr. Seymour recommended that the Board not accept the Phase I Pipe- line at this time because corner stakes had been removed from the Josephs' property during the course of construction and had not yet been replaced. Mr. Strand of Dart Industries indicated that the matter would be taken care of. Director Huber moved that acceptance of Phase I pipeline be post- poned until the meeting of October 2, 1978, since documents relating to such acceptance had just been presented by District Engineer Cook. Director Sut- ton seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION REGARDING TDPUD ANNUAL REPORT After discussion of annual reports in general , Mr. Seymour was requested to obtain copies of reports prepared by other non-profit agencies for review by the Board. BOARD REVIEW AND DISCUSSION OF THE FORMAT FOR THE STATEMENT OF GENERAL FUND AND OTHER STATISTICAL REPORTS OF DISTRICT OPERATIONS Director Sutton, who requested this item, noted that she was not prepared to discuss the matter at this meeting and requested that it be put over to the October 2, 1978 meeting. DISCUSSION REGARDING DATA LOGGER PROPOSED B Y BILL AV ERY Mr. Seymour reported that, approximately one month ago, Bill Avery made an unsolicited proposal to the District to modify the telemetry system to include a data logger which would convert into printed form the pulses received through the telemetry system. This would provide a continuous re- cord of the on-going activity of the District water system. The cost would be in the neighborhood of $5,000. Director Huber moved that the Board take the proposal for purchase of a data logger under consideration in preparation of the 1979 budget. The j motion was seconded by Director Sutton. ROLL CALL: Hatch, no; Huber, aye; j Kuttel , no; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION OF ADDITIONAL GROUNDWATER SOURCES SOUTH OF TRUCKEE; ACQUISITION OF THE AIRPORT WELL The Manager stated that he believed when new developments in the general vicinity of the Airport and over-all expansion of other areas in the District, over and above what Tahoe Donner is going to provide, the District i 9/18/78 D4. 7 must consider new sources of water for the system. The obvious choice would be the Airport Well . Dart's option regarding this well expires in May of 1979; however, their agreement with the Airport District contains the right of first refusal . Director Kuttel moved that the Board direct the Manager to proceed with obtaining the Airport Well for District use. MOTION DIED FOR LACK OF A SECOND. Director Kuttel moved that the Board direct the Manager to inquire about acquisition of the Airport Well . The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber suggested that an investigation be made regarding a source of funding for acquisition of the well . Respecting their agreement with the Airport District, Don Strand of Dart Industries noted that they intend to exercise their option to renew. MISCELLANEOUS INQUIRIES Managerial Leave of Absence Policy Director Sutton noted that, by error, this matter was not included on this meeting agenda. She requested it be placed on the October 2, 1978, meeting agenda. The President agreed and also advised that it had been left off the agenda because input from Mr. Marron, Special Counsel , had not yet been received. Groundwater quality Inquiry was made by Director Sutton relating to whether or not the District should have an interest in groundwater quality in relationship to the proposed TTSA disposal plant expansion and groundwater in the Martis Valley which the District has interest in. Application to Appropriate Unappropriated Water - Southside Springs Reference was made to correspondence written by Martin McDonough requesting an extension to file the application until September 25th. De- ficiencies of the application were discussed. District Engineer Cook indi- cated that he and Mr. McDonough would confer, make the necessary corrections to the application, and file with the State prior to the deadline. Soma Sierra Tank In answer to Director Sutton' s questions, Mr. Seymour advised that repair work to the Soma Sierra Tank foundation had not been done as yet, but a work order has been made up. He further noted that such work could not be billed to Dart. Department of Health Regarding the water system deficienceis noticed by the Department of Health, Mr. Seymour noted that some of the deficiencies would be correct- ed by work on Project 77-1 . 1979 Budget Director Sutton reminded the Board that a preliminary budget for 1979 is expected in October. Mr. Seymour advised that IBM made a proposal to the District for a memory typewriter costing approximately $5,000, which would save consider- able time, especially for minute preparation. This is to be considered in the 1979 Budget. DISTRICT ENGINEER'S REPORT Status Reports: Abandonment of Prosser Well District Engineer Cook noted receipt of Mr. Marron's correspondence setting forth recommendations relating to the abandonment of Prosser Well . 9/18/78 pg. 8 A thorough review of Mr. Marron's opinion by the Directors had not yet been accomplished. Project 77-1 - construction and funding Mr. Cook reported that Roen is completing the Southside Well No. 2; there will be a delay with the electrical work and final completion will occur in late October. Work on Prosser Heights Well is mechanically .=finished, although there is still clean-up to be done. Change Order No. 3 for Roen Construction, in the amount of $5,700 to relocate the Southside pressure recuding station was discussed. Board consideration of the matter will be requested at the October 2, 1978, meet- ing. He further reported that Jetco Construction has completed and dis- infected the line. Relocation of the services remains to be done. Regarding the Project 77-1 fund balance, it is presently $16,698.78 less the bill approved at this meeting. Anticipated payments to the contract- ors is $45,000 at the October 2, 1978, Board Meeting. Upon contacting the Auburn FmHA office, Mr. Cook learned that they have a check for the District, but are holding it pending advice of regional counsel . He suggested Peggy McElligott be requested to contact regional counsel . E Quintana construction Mr. Cook stated there had been no change in status since the last meeting. He noted receipt of correspondence from Bob Sutton, East River Street property owner, which indicated slight corrective work was necessary. Tahoe Donner Phase I and II construction r The District Engineer reported that work is underway with pipe laying operations on Phase II . Placer County Service Area Annexation Mr. Cook advised that all data for the petition mailings was in the District's possession, and such mailings should occur shortly. Tahoe Donner - Sanders Well II It was noted by Mr. Cook that drilling of the exploration well at Sanders Site No. II has begun and is going well . Since the same equipment will be used, drilling at Sanders Site No. III will not occur until the com- pletion of Sanders No. II . Parking Lot Repairs Mr. Cook noted that Berta nolli Construction has started reconstruc- tion next parking to and should complete the work before the t tion of the District a t P 9 P Board Meeting. A change in specifications relating to base rock requested by Bertagnolli was not recommended by Mr. Cook. Proposal for office rearrangement and new Board Room i A request was made by Mr. Cook that this item be continued until ''— the October 2, 1978, Board Meeting since he has not yet completed the schematic plan for the office remodeling. DISTRICT COUNSEL'S REPORT Status reports: Underground Construction Sbustitute Counsel Pfotenhauer advised that, at this time, no word has been had regarding possible meeting dates from the representative of Un- derground Construction. I i 9118178 P9. 9 Standby Charges Mr. Pfotenhauer has written to Assemblyman Chappie, he said, but, as yet, no response has been received. PLANNING DEPARTMENT NOTICES Planning Department Notices for O'Brien, Stevens, and the First Baptist Church were discussed by the Board. Several Directors took note of potential parking problems, with which the District has no concern. Director Sutton reported that at a recent meeting called by Public Works, there was discussion of the possibility of creating an assessment district to provide parking downtown, and she wondered if such a district might be able to also include correction of water system deficiencies in the downtown area. Mr. Cook indicated that it would depend upon the type of assessment district which would be used. Regarding Beacon Hill , Tahoe Meadows, and a development in the Ponderosa Palisades area, Mr. Seymour noted that the District is anticipating comment from Mr. Cook. CORRESPONDENCE No correspondence was discussed. EXECUTIVE SESSION At approximately 11 :40 P.M. , the President adjourned the meeting to Executive Session for the purpose of discussing legal and personnel mat- ters. RETURN TO PUBLIC SESSION President Maass reconvened the meeting to Regular Session at 11 :54 P.M. ADJOURNMENT There being no further business before the Board, Director Huber moved that the meeting be adjourned. ALL AYE BY VO►CE VOTE. The President adjourned the meeting at 11 :55 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY ames A. Maass, President Susan M. Craig, Executive S etary 9/18/78 Pg. 10 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF .9'/97d" PLEASE PRINT YOUR NAME: 1 . U-s A/t1 Zama rP 11-c5 2. c 3. 4. 5. �- 6. 7. 8. Ja 9. ' 10. 11 . 12. r 13. 14. C' f 15. 16. 17. 0 PAI) ?ra� 18. SCE l rl I 19. 4 �r 0 20. 21 . 22. �^ 23. TRUCKEE DONNER PUBLIC UTILITY DISTRICT G STATEMENT OF GENERAL FUND - September 13, 1978 Bank Balance - August 31 , 1978 $ 86,758.55 Truckee Electric & Water Revenue 61,568.53 Donner Lake Electric Revenue 24,779.47 Electric Connection Fees 7,000.00 Water Connection Fees 2,390.00 Standby Revenue 86. 25 Miscellaneous Billings Revenue 2,438.38 Miscellaneous Revenue 2.25 $ 185,023.43 Approved Billings Less Listing Errors : $156,362.57 Graybar Electric (617.38) Red Star Ind. Serv. 96.50) $ 155,648.69 Bank of America - Federal Tax Deposit 2,849.51 State of California - Dept. of Benefit Payments State Income Tax and State Disability Insurance 1,332.56 Bruce Grow - Travel expenses to Meter Tech. School 450.00 Petty Cash - Replenish fund 189.74 T.D.P.U.D. - Interest on Consumer Deposits 3.25 U.S. Postmaster - Trust Fund 20.00 Postage Meter 200.00 $(160,693.75) PAYROLL 8/31/78 OT DT Standby Gross Net Barry 686.40 523.04 Chapman 739. 17 522.20 Connell 732.38 524.09 Craig 537.50 384. 74 Grow 954.24 695.39 Jones , N 520.32 374. 11 Marsh 653.76 474.93 Lopez 36.92 923.00 645.35 Pomponio 617.28 451.96 Reynolds 94.20 981.76 721.20 Rose 716. 16 461.81 Rully 347.99 1,129.43 675.57 Seymour 1,250.00 936.31 Silva 134. 19 119.28 99.40 1,311.61 884.79 Slattery 750.00 547.79 Straub 55.38 941.46 656.49 Tamietti 305.25 1,091.19 801.88 Waltrip 4.83 603.75 443.33 Bennett 567.36 436.88 847.64 156.20 193.60 15,696.77 11,161.86 Temporary and Part-time Employees: Jones , T 444.00 327.30 Mannix 392.64 316.92 McQuary 225.25 180. 27 Painter 98. 16 86.89 1,160.05 911.38 847.64 156.20 193.60 16,856. 82 12,073.24 (12 ,073.24) Bank Balance - September 13, 1978 $ 12,256.44 Bills for Board Approval : Aetna Life & Casualty- Renewal Rate Change 35.42 Crown Life Insurance - September Premium 322.41 Graybar Electric - Dials , lexan covers , brady reflective numbers 613.78 Red Star Ind. Service - Linen service 54.00 (1,025.61) Bank Balance after payment of above $ 11,230.83 General Fund Balance in LAIF is $ 436,333.70 43 TRUCKEE DONNER PUBLIC UTILITY DISTRICT FmHA CONSTRUCTION FUND STATUS REPORT - September 13, 1978 Bank Balance - August 31, 1978 $ 37,172.95 Approved Billings $ 6,402.67 Jetco Underground Const. - Partial Payment #3 7,051.50 C.W. Roen Construction - Partial Payment #3 7,020.00 (20,474. 17) Bank Balance - September 13, 1978 $ 16,698.78 Bills for Board Approval : Cook Associates - Water Source Augmentation and Elimation of System Losses (3,825.65) Balance in account after payment of above $ 12,873. 13 r TRUCKEE DONNER PL )ILITY DISTRICT BALANCE SHEET JUNE 30, 1978 ASSETS MARGINS AND LIABILITIES Facilities, Buildings, Land: Margins: Plant in Service Operating margins - Cumulative Electric plant 2,197 562 since 1927 1,285,107 Water plant 878,132 Other e 608,856 aeeral plant r� � non-utility property equities - Profit on sale 388,123 0C Plant in service 3,463,$17 Year to date margins Less accumulated depreciation (1 46 817 , _ , 192,521 Net Plant in Servic-e ,279 Total Margins 2,086,484 Construction work in prcgress 42,659 Acquir-ed plant 3,683 Long-Term Debt: Net Utility Plant 1 ,680,621 REA bonds payable 348,574 Note payable to Sierra Pacific 66,573 Real Property - P!.JD House Power Company 23,627 Sewer assessments payable 16,895 Other - Computer loan, truck loan 22,841 Total Long-Term Debt 454,883 Restricted Funds 360,890 Cur;ent Assets: Current Liabilities: Cash 571 ,915 Accounts payable 136,823 Notes receivable - Van wtietter 11500 Consumer deposits payable 4,556 Accounts receivable - Electric 241 ,095 Accrued liabilities - Payroll taxes, 25,386 and eater usage billings interest on notes Accounts receivable - Standby 13,519 Total Current 1.1abi11t `Accounts receivable, Other - Line 37,940 366,765 extensions, connection fees, misc. Materials and supplies 195,020 Other current assets - Insurance Customer Advances For Spec i fi crImprove- 23,061 241 ,056 menus to System For rands) prepmt. , interest receivable, future line extension costs Total Current Assets 1,084,050 TOTAL ASSETS 3,149,188 TOTAL MARGINS AND LIABILITIES 3,149,188 V� TRUCKEE DONNER PUBLIC UTI ITY DISTRICT STATEMENT OF REVS EXPENSES For the month of and six 1110HL s ended June 30, 1978 ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL Current Month Year to Date m Current Month Year to Date Current Month Year to Date 1977 1978 1977 1978 1977 1978 1977 1978 1977 1978 1977 1978 Net Revenues 162,602 177,242 1,089,704 1 ,230,129 31 ,942 18,282 138,621 116,268 194,544 195,524 1,228,325 1 ,346,397 urchased Power 94,072 106,288 727,348 790,380 -0- -0- -0- -0- 94,072 106,288 727,348 790,380 Operating Expenses 7,053 7,582 33,071 40,600 9,521 10,857 37,281 47,767 16,574 18,439 70,352 88,367 Maintenance Expenses 4,056 2,599 21,434 36,360 2,766 4,272 11 ,566 16,047 6,822 6,871 33,000 52,407 Customer Accts. Expenses: Meter reading, billing 6,820 11,383 36,313 54,223 1 ,814 3,523 8,942 13,317 8,634 14,906 45,255 67,540 customer services General and Administra- 7,884 8,998 45,625 49,965 3,427 4,449 19,602 24,289 11 ,311 13,447 65,227 74,254 Live Expenses outside Services 8,370 1,808 40,930 16,334 4,919 1 ,923 18,265 20,839 13,289 3,731 59,195 37,173 Depreciation 6,940 7,243 41 ,451 42,807 2,583 2,594 15,488 15,549 9,523 9,837 56,939 58,356 interest Exaense on 996 995 6,630 6,152 317 60 1 ,612 ( 2,903) 1 ,313 1,055 8,242 3,249 Loans -. Unallocated Overhead ( 1,922) ( 3,245) 3,832 ( 5,864) -0- -0- -0- -0- ( 1 ,922) ( 3,245) 3,832 ( 5,864) Total Operating 134,269 143,651 956,634 1 ,030,957 25,347 27,678 112,756 134,905 159,616 171,329 1 ,069,390 1 ,165,862 Expenses Total Operating 28,333 33,591 133,070 199,172 6,595 ( 9,396) 25,865 ( 18,637) 34,928 24,195 158,935 180,535 Margins Other Income and - - - - - - - - 2,486 ( 204) 5,372 11 ,986 Expenses Net Margins - - - - - - - 37,414 23,991 164,307 192,521 TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1 WATER AND ELECTRIC CASH FLOW BUDGET 9R THE MONTH AND �u MONTHS ENDED A r� YTD Balance �`1 Balance YTD Balance Water- Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of :later Monthly YTD Total of Electric Monthly YTD Total of Total Actual A.Ltu. 1 Budcret Budae,- Budce+ Actual Actual Budget Budget budaet Ac'Lual Actual Budget Bu yet Budget 14,832 60,606 276,743 21.8 216,137 194,462 837,057 2,139,369 39.1 1 ,302,312 209,294 897,663 2,416,112 37.1 1 ,518,449 14 56 168 33.3 112 3,778 15,998 56,416 28.3 40,418 3,792 16,054 56,584 28.3 40,530 18,895 19,380 46,023 42.1 26,643 29,586 30,410 57,500 52.8 27,090 48,481 49,790 103,523 48.0 53,733 -0- -0- -0- -0- -0- 553 2,658 10,215 26.0 7,557 553 2,658 10,215 26.0 7,557 1,550 3,736 26,400 14.1 22,664 5,950 10,950 76,800 14.2 65,850 7,500 14,686 103,200 14.2 88,514 -0- -0- 5,000 -O- 5,000 -O- -0- -0- -0- -0- -0- -0- 5,000 -0- 5,000 400 800 20,500 3.9 19,700 -0- -0- -0- -0- -0- 400 800 20,500 3.9 19,700 275 945 2,980 31.7 2,035 -0- -0- -0- -0- -0- 275 945 2,980 31.7 2,035 -0- 1,239 1 ,239 100.0 -0- -0- -0- -0- -0- -0- -0- 1 ,239 1,239 100.0 -0- -0- -0- -0-• -0- -0-- -0- 3,595 5,006 71.8 1 ,411 -0- 3,595 5,006 71.8 1 ,411 -0- -0- 2,500 -0- 2,500 -0- 22 1 ,000 2.2 978 -0- 22 3,500 .6 3,478 -0- -0- 2,000 -0- 2,000 -0- -0- -0- -0- -0- -0- -0- 2,000 -0- 2,000 -0- -0- 299,000 -0- 299,000 -0- -0- -O- -0- -0- -0- -0- 299,000 -0- 299,000 4,275 4,275 15,550 27.4 11 ,275 1 ,695 1 ,695 6,313 26.8 4,618 5,970 5,970 21,863 27.3 15,893 -0- -0- 1 ,000 -0- 1 ,000 730 780 3,000 26.0 2,220 730 780 4,000 19.5 3,220 -0- 5,297 -0- ( 5,297) 7,015 7,338 -0- ; 7,338) 7,015 12,635 -0- ( 12,635) 40,241 96,334 699,103 13.8 602,769 243,769 910,503 2,355,619 38.6 1 ,445,116 284,010 1 ,006,837 3,054,722 32.9 2,047,885 v� �j WATER AND ELECTRIC CASH FLOW BUDGET . . a - R THE MONTH AND MONTHS ENDED Apr) YTD Balance YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Tote Mo. YTD Total of '.later Monthly YTD Total of Electric Monthly YTE Income: Actual "kCtua1 Budget Budoet Budget actual Actual Budget Budget Budget Actual Actua Sales from usage 14,832 60,606 276,743 21.8 216,137 194,462 .837,057 2,139,369 39.1 1,302,312 209,294 897,6( Interdepartmental 14 56 168 33.3 112 3,778 15,998 56,416 28.3 40,418 3,792 16,0! Standby charges 18,895 19,380 46,023 42.1 26,643 29,586 30,410 57,500 52.8 27,090 48,481 49,7� Transfer fees -0- -0- -0- -0- -0- 553 2,658 10,215 26.0 7,557 553 2,6� 3 Conn. fees and line ext. 1,550 3,736 26,400 14.1 22,664 5,950 10,950 76,800 14.2 65,850 7,500 14,6f Tapping fees -0- -0- 5,000 -0- 5,000 -0- -0- -0- -0- -0- -0- -0- Facility fees 400 800 20,500 3.9 19,700 -0- -0- -0- -0- -0- 400 8( Fire standby revenue 275 945 2,980 31.7 2,035 -0- -0- -0- -0- -0- 275 91 Fire hydrant rents -0- 1,239 1,239 100.0 -0- -0- -0- -0- -0- -0- -0- 1 ,2: Pole contact rents -0- -0- -0- -0- -0- -0- 3,595 5,006 71.8 1 ,411 -0- 3,5E Customer Contributions: Misc. job work -0- -0- 2,500 -0- 2,500 -0- 22 1 ,000 2.2 978 -0- Com°1 service repairs -0- -0- 2,000 -0- 2,000 -0- -0- -0- -0- -0- -0- -0- Loans and grants -0- -0- 299,000 -0- 299,000 -0- -0- -0- -0- -0- -0- -0- Other Misc. Income: Int. on restricted funds 4,275 4,275 15,550 27.4 11 ,275 1 ,695 1 ,695 6,313 26.8 4,618 5,970 5,9i Surplus sales, etc. -0- -0- 1 ,000 -0- 1 ,000 730 780 3,000 26.0 2,220 730 7E Misc. income -0- 5,297 -0- ( 5,297) 7,015 7,338 -0- ( 7,338) 7,015 12,6-- Total Income Available 40,241 96,334 699,103 13.8 602,769 243,769 910,503 2,355,619 38.6 1 ,445,116 284,010 1 ,006,8- I f UUf\LL uUNNLI< F'UC,i_ll. U i li.l It U1J t tt1U I WATER AND ELECTRIC CASH FLOW BUDGET - 1 78 FOR THE MONTH AND fLjjr MONTHS ENDED i % YTD Balance % YTD Balance 1 % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budge.. Budget Budget 2,646 11 ,924 38,000 31.4 26,076 7,530 33,934 108,390 31.3 74,456 10,176 45,858 146,390 31.3 100,532 536 3,042 10,070 30.2 7,028 1 ,526 8,656 28,723 30.1 20,067 2,062 11 ,698 38,793 30.1 27,095 3,572 14,907' 58,000 25.7 43,093 120,285 561,196 1 ,739,000 32.2 1 ,177,804 123,857 576,103 1 ,797,000 32.0 1 ,220,897 2,031 6,458 43,927 14.7 37,469 2,816 11 ,903 153,182 7.7 141 ,279 4,847 18,361 197,109 9.3 178,748 335 1,591 13,200 12.0 11 ,609 781 3,147 23,600 13.3 20,453 1 ,116 4,738 36,800 12.8 32,062 104 453 1,000 45.3 547 -0- -0- -0- -0- -0- 104 453 11000 45.3 547 1,074 1 ,1-70 1,200 97.5 30 -0- -0- -0- -0- -0- 1 ,074 1,170 1 ,200 97.5 30 163 652. 2,000 32.6 1 ,348 -0- -0- -0- -0- -0- 163 652 2,000 32.6 1,348 -0- -0- 540 -0- 540 -0- -0- 1,260 -0- 1 ,260 -0- -0- 11800 -0- 1 ,800 -0- -0- 2,000 -0- 2,000 -0- -0- 500 -0- 500 -0- -0- 2,500 -0- 2,500 83 346 1,500 23.0 1,154 66 517 3,000 17.2 2,483 149 863 4,500 19.1 3,637 -0- -0- 10,000 -0- 10,000 -0- -0- -0- -0- -0- -0- -0- 10,000 -0- 10,000 105 1,394 3,593 38.7 2,199 245 3,739 8,384 44.5 4,645 350 5,133 11,977 42.8 6,844 25 323 1 ,500 21.5 1,177 60 1,346 4,200 32.0 2,854 85 1 ,669 5,700 29.2 4,031 171 517 1,200 43.0 683 398 1,205 2,700 44.6 1,495 569 1,722 3,900 44.1 2,178 115 557 1,357 41.0 800 268 1 ,299 3,166 41.0 1 ,867 383 1 ,856 4,523 41.0 2,667 55 55 -0- ( 55) 129 129 -0- ( 129) 184 184 -0- ( 184) V WATER AND ELECTRIC CASH FLUW t3UUU 1 /ti FOR THE MONTH AND Emir MONTHS ENDED % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Operations and Maintenance: 2,646 11 ,924 38,000 31.4 26,076 7,530 33,934 108,390 31.3 74,456 10,176 Dept. salaries 536 3,042 10,070 30.2 7,028 1 ,526 8,656 28,723 30.1 20,067 2,062 Dept. employee benefits 3,572 14,907` 58,000 25.7 43,093 120,285 561,196 1 ,739,000 32.2 1 ,177,804 123,857 5 Purchased power 2,031 6,458 43,927 14.7 37,469 2,816 11 ,903 153,182 7.7 141 ,279 4,847 Plant materials 335 1,591 13,200 12.0 11 ,609 781 3,147 23,600 13.3 20,453 1 ,116 Vehicle operating expense 104 453 1,000 45.3 547 -0- -0- -0- -0- -0- 104 Water quality control 1,074 1 ,1.70 1,200 97.5 30 -0- -0- -0- -0- -0- 1 ,074 Telemetry maintenance 163 652. 2,000 32.6 1,348 -0- -0- -0- -0- -0- 163 Telemetry leased lines -0- -0- 540 -0- 540 -0- -0- 1,260 -0- 1 ,260 -0- Radio maintenance -0- -0- 2,000 -0- 2,000 -0- -0- 500 -0- 500 -0- Equipment rentals 83 346 1,500 23.0 1,154 66 517 3,000 17.2 2,483 149 Small tools & instruments -0- -0- 10,000 -0- 10,000 -0- -0- -0- -0- -0- -0- Com`-1 meter replacement General and Administrative: 105 1,394 3,593 38.7 2,199 245 3,739 8,384 44.5 4,645 350 Billings & office supplies 25 323 1 ,500 21.5 1,177 60 1 ,346 4,200 32.0 2,854 85 Postage 171 517 1,200 43.0 683 398 1,205 2,700 44.6 1,495 569 Telephone 115 557 1,357 41.0 800 268 1 ,299 3,166 41.0 1 ,867 383 Office eq. maint & lease 55 55 -0- ( 55) 129 129 -0- ( 129) 184 Petty cash ........•.... 3ic...:ui....ue.i.�,._.....� ..-,_.._..�..iSe,.wus.;.r,F,caf[Ax .. ._ .... _...,..,7w...,...o.....�i TRUCKEE DONNER PUBLIC UTILITY DISTRICT WATER AND ELECTRIC CASH FLOW BUDGET � FOR THE MONTH AND four MONTHS ENDED Apse , '978 % YTD Balance YTD Balance YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total ActuaI Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual actual Budget Budget Budget 2,176 6,468 24,000 26.9 17,532 -0- 6,406 24,000 26.6 17,594 2,176 12,874 48,000 26.8 35,126 395 1,002 8,000 12.5 6,998 -0- -0- -0- -0- -0- 395 1 ,002 8,000 12.5 6,998 520 2,248 6,500 34.5 4,252 370 3,221 12,800 25.1 9,579 890 5,469 19,300 28.3 13,831 28 245 2,800 8.7 2,555 84 237 2,400 9.8 2,163 112 482 5,200 9.2 4,718 -0- -0- -0- -0- -0- -0- -0- 3,000 -0- 3,000 -0- -0- 3,GOO -0- 3,000 1,200 1 ,200 3,200 37.5 2,000 2,800 2,800 6,300 44.4 3,500 4,000 4,000 9,500 42.1 5,500 -0- 47 600 7.8 553 2,027 2,345 2,400 97.7 55 2,027 2,392 3,000 79.7 608 -0- -0- -0- -0- -0- 114 301 -0- ( 301) 114 301 -0- 301) 30 308 1,200 25.6 892 70 1 ,398 2,800 49.9 1 ,402 100 1 ,706 4,000 42.6 2,294 1,101 10,617 7,650 138.7 ( 2,967) 1 ,101 10,616 7,650 138.7 ( 2,966) 2,202 21 ,233 15,300 138.7 ( 5,933) 245 1 ,050 4,200 25.0 3,150 105 450 1 ,800 25.0 1 ,350 350 1 ,500 6,000 25.0 4,500 -0- .226 720 31.3 494 592 1 ,432 1 ,680 85.2 248 592 1 ,658 2,400 69.0 742 - 55 216 2,000 10.8 1 ,784 128 984 4,700 20.9 3,716 183 1 ,200 6,700 17.9 5,500 -0- -0- 200 -0- 200 -0- -0- 1 ,500 -0- 1 ,500 -0- -0- 1 ,700 -0- 1,700 214 752 800 94.0 48 500 1 ,611 1 ,900 84.7 289 714 2,363 2,700 87.5 337 1 ,395 6,288 20,000 31.4 13,712 2,815 12,684 40,600 31.2 27,916 4,210 18,972 60,600 31.3 41,628 2,983 13,443 43,000 31.2 29,557 6,688 30,139 96,080 31.3 65,941 9,671 43,582 139,080 31.3 95,498 I KUUKLL UUNNLK FUU`L11. U 1 1Ll 1 Y U1J 1 K1U 1 WATER AND ELECTRIC CASH FLOW BUDGE - FOR THE MONTH AND four MONTHS ENDED Ar�r 78 % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Outside Services: Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Ac District engineer 2,176 6,468 24,000 26.9 17,532 -0- 6,406 24,000 26.6 17,594 2,176 1 Other engineering 395 1,002 8,000 12.5 6,998 -0- -0- -0- -0- -0- 395 District legal counsel 520 2,248 6,500 34.5 4,252 370 3,221 12,800 25.1 9,579 890 ! Other legal counsel 28 245 2,800 8.7 2,555 84 237 2,400 9.8 2,163 112 Financial cpnsultant -0- -0- -0- -0- -0- -0- -0- 3,000 --0- 3,000 -0- Auditor 1,200 1 ,200 3,200 37.5 2,000 2,800 2,800 6,300 44.4 3,500 4,000 Computer programming -0- 47 600 7.8 553 2,027 2,345 2,400 97.7 55 2,027 Safety training --0- -0- -0- -0- -0- 114 301 -0- ( 301) 114 Advertising & legal notices 30 308 1,200 25.6 892 70 1 ,398 2,800 49.9 1 ,402 100 Insurance 1,101 10,617 7,650 138.7 ( 2,967) 1 ,101 10,616 7,650 138.7 ( 2,966) 2,202 2- Board of director fees 245 1,050 4,200 25.0 3,150 105 450 1 ,800 25.0 1,350 350 Travel & meetings -0- .226 720 31.3 494 592 1 ,432 1 ,680 85.2 248 592 Building maintenance 55 216 2,000 10.8 1 ,784 128 984 4,700 20.9 3,716 183 Election expenses -0- -0- 200 -0- 200 0 -0- 1 ,500 11500 Utilities 214 752 800 94.0 48 500 1 ,611 11900 84.7 289 714 Administrative Salaries: Management 1 ,395 6,288 20,000 31.4 13,712 2,815 12,684 40,600 31.2 27,916 4,210 if Hourly 2,983 13,443 43,000 31.2 29,557 6,688 30,139 96,080 31.3 65,941 9,671 42 II UC,;,LE DONNER PUSLi(, U,iLi `r D, WATER AND ELECTRIC CASH FLOW BUDGET - 1978 FOR THE MONTH AND four MONITHS ENDED April , 1978 0% YTD Balance % YTD Balance ro YTD Balance_ Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Bucket Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget BudQet Budget 283 1 ,604 5,600 28.6 3,996 570 3,236 11 ,368 28.4 8,132 853 4,840 16,968 28.5 12,128 572 3,336 12,030 27.7 8,694 1 ,278 7,470 27,027 27.6 19,557 1 ,850 10,806 39,057 27.6 28,251 6 6 16,000 .0 15,994 37 9,254 45,000 2.0.5 35,746 43 9,260 61 ,000 15.1 51 ,740 107 428 1 ,283 33.3 855 724 2,895 8,682 33.3 5,787 831 3,323 9,965 33.3 6,642 799 799 1 ,100 72.6 301 -0- -0- -0- -0- -0- 799 799 1 ,100 72.6 301 -0- -0- 5,000 -0- 5,000 -0- -0- -0- -0- -0- -0- -0- 5,000 -0- 5,000 -0- -0- 20,500 -0- 20,500 -0- -0- -0- -0- -0- -0- -0- 20,500 -0- 20,500 4,275 4,275 15,550 27.4 11 ,275 1 ,695 1 ,695 6,313 26.8 4,618 5,970 5,970 21 ,863 27.3 15,893 * 3,350 3,350 -0- ( 3,350) -0- -0- -0- -0- 3,350 3,350 -0- ( 3,350) 30,749 101 ,297 391 ,020 25.9 289,723 155,802 726,245 2,384,105 30.5 1 ,657,860 186,551 827,542 2,775,125 29.8 1,947,583 * Unforecast Items & Contingencies: These represent Board expenditures which were not budgeted for. 1 ,200 Roger Bonnett - Land appraisals 2,150 Kwitcherkikin - Dismantling and removal of P.U.D. house 3,350 v RUB.Ir DOI�i�ittl PU Lim U t 1L_i t ., -- -- - WATER AND ELECTRIC CASH FLOW BUDGETv= 1978 FOR THE MONTH AND four MONTHS ENDED April , 1978 % YTD Balance % YTD Balance t Electric Electric Electric Actuai in Total Tot< Water Water Water Actual Dual i n of El e c t r i c Monthly YTI Water YTD Total of Water Monthly YTD Total trative Emp. Benefits Actual, Budget Budget Budget Actual Actual Budget Budget Budget Actual Actu minis Actual Management 283 1 ,604 5,600 28.6 3,996 570 3,236 11 ,368 28.4 8,132 853 4,81 Hourly 572 3,336 12,030 27.7 8,694 1,278 7,470 27,027 27.6 19,557 1 ,850 10,8( PPC REA 0 .0 15,994 37 9,254 45,000 20.5 35,746 43 9,2E bt Service: Fn,HA, S 6 6 16,00 ,mputer loan repayment 107 428 1 ,283 33.3 855 724 2,895 8,682 33.3 5,787 831 3,3; 799 7, wer assessments 799 799 1,100 72.6 301 -0- -0- -0- -0- -0- !serve for future meters -0- -0- 5,000 -0- 5,000 -0- -0- -ansfer to restricted funds -0- -0- 20,500 -0- 20,500 -0- -0- it. transferred to res. funds 4,275 4,275 15,550 27.4 11 ,275 1 ,695 1 ,695 6,313 26.8 4,618 5,970 5,9 iforecast items & contingencies * 3,350 3,350 -0- ( 3,350) -D- -0- -0- -0- 3,350 3,3 Tot Total Appropriations 30,749 101 ,297 391 ,020 25.9 289,723 155,802 726,245 2,384,105 30.5 1 ,657,860 186,551 827,5 * st Items & Contingencies: These represent Board expenditures which were not budgeted for. Unforeca 1,200 Roger Bonnett - Land appraisals 2,150 Kwitcherkikin - Dismantling and removal of P.U.D. house 3,350 Y 'ROC:E� v0':'SE PUBLIC UiiL1TY ) ) WATER AND ELECTRIC CASH FLOW BUDGti - 1978 FOR THE MONTH AND fnijr MONTHS ENDED Ar•i 1 2n,197f� % YTD Balance % YTD Balance % YTD Balance. i Electric Electric Electric Actual in Total Total Actual in n Water Water Water Actual Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 1 ,978 1 ,978 4,500 44.0 2,522 4,616 4,616 10,600 43.5 5,984 6,594 6,594 15, 00 43.7 8,506 ;0- -0- 600 600 -0- -0- 1 ,400 1,400 -0- -0- 2,000 2,000 !p- -0- 900 900 -0- -0- 2,100 2,100 -0- -0- 3,000 3,000 -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- -0- 2,000 2,000 -0- -0- 600 600 -0- -0- 1 ,400 1 ,400 -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- -0- 8,320 8,320 -0- -0- 8,320 8,320 12,104 12,104 334,118 3.6 322,014 9,363 9,363 132,725 7.1 123,362 21 ,467 21 ,467 466,843 4.6 445,376 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1 ,781 ,222 209,608 850,599 3,301,968 25.8 2,451 ,369 40,241 96,334 699,103 13.8 602,769 243,769 910,503 2,355,619 38.6 1 ,445,116 284,010 1 ,006,837 3,054,722 32.9 2,047,885 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1 ,781 ,222 209,608 850,599 3,301 ,968 25.8 2,451 ,369 (4,202) ( 18,657) ( 86,035) 21.7 ( 67,378) 78,604 174,895 ( 161 ,211) (108.5) ( 336,106) 74,402 156,238( 247,246) (63.2). ( 403,484) _ TRUCnEE DOft'vE„ PUB LIC UiFiLTY WATER AND ELECTR?C CASH FLOW BUDGET -`T0 8 FOR THE MONTH AND fnljr MONTHS ENDED April 30, 1978 YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual New office equipment 1 ,978 1 ,978 4,500 44.0 2,522 4,616 4,616 10,600 43-.5 5,984 6,594 Inflammable storage building 10- -0- 600 600 -0- -0- 1 ,400 1,400 -0- Fencing and outside facilities i0- -0- 900 900 -0- -0- 2,100 2,100 -0- Relocate pressure reducing valve -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- at Southside Office flooring 770- -0- 600 600 -0- -0- 1 ,400 1 ,400 -0- Pole replacements -0- -0- -0- -0- -0- -0- 8,320 8,320 -0- Total Capital Appropriations 12,104 12,104 334,118 3.6 322,014 9,363 9,363 132,725 7.1 123,362 21 ,467 Total Appropriations 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1 ,781 ,222 209,608 Recap: Total Income 40,241 96,334 699,103 13.8 602,769 243,769 910,503 2,355,619 38.6 1 ,445,116 284,010 Total Appropriations 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1 ,781 ,222 209,608 Net (Loss) or Gain (4,202) ( 18,657) ( 86,035) 21.7 ( 67,378) 78,604 174,895 ( 161 ,211) (108.5) ( 336,106) 74,402 r r `r<Ui;KF'E DvP+iv'tR r'iinLiC lJi L1' 'r WATER AND ELECTRIC CASH FLOW BUDGLI - 1978 FOR THE MONTH .AND four MONTHS ENDED qpsi1 3t1, 1A78 YTD Balance r YTD Balance 7o YTD Balance. Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budge.; Budget Actual Actual Budget Budget Budget 1 ,978 1 ,978 4,500 44.0 2,522 4,616 4,616 10,600 43.5 5,984 6,594 6,594 15, 00 43.7 8,506 -0- -0- 600 600 -0- -0- 1 ,400 1,400 -0- -0- 2,000 2,000 -0- -0- 900 900 -0- -0- 2,100 2,100 -0- -0- 3,000 3,000 -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- -0- 2,000 2,000 -0- -0- 600 600 -0- -0- 1 ,400 1 ,400 -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- -0- 8,320 8,320 -0- -0- 8,320 8,320 12,104 12,104 334,118 3.6 322,014 9,363 9,363 132,725 7.1 123,362 21 ,467 21 ,467 466,843 4.6 445,376 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1,781 ,222 209,608 850,599 3,301,968 25.8 2,451 ,369 40,241 96,334 699,103 13.8 602,769 243,769 910,503 2,355,619 38.6 1 ,445,116 284,010 1 ,006,837 3,054,722 32.9 2,047,885 44,443 114,991 785,138 14.6 670,147 165,165 735,608 2,516,830 29.2 1 ,781 ,222 209,608 850,599 3,301 ,968 25.8 2,451 ,369 (4,202) ( 18,657) { 86,035) 21.7 { 67,378) 78,604 174,895 ( 161 ,211) (108.5) ( 336,106) 74,402 156,238( 247,246) (63.2). ( 403,484) ro lRUCKB D0NNER PU8L1C U|lL1lY WATER AND ELECTRIC CASH FLOW BUDGB�- |978 FOR THE MONTH AND _four_ MONTHS ENDED � YTD Balance � YTD Balance Water Wu��r Water Actual in Elec�ri� E��ctric El���ric Actual in Total M0 YTD Total of Water Monthly YTD Total of Electric Monthly Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual New office equipment 1 ,978 1 ,978 4,500 44.0 2,522 4*616 4,616 10,000 43-.5 5,984 6,594 Inflammable storage building _0 . _0_ 600 600 -O- -O- 1 ,400 1,400 -O- Fencing and outside faciliti _Q_ -O- 900 900 -0- -O- 2,100 2,100 -O- RelOcdte pressure reducing » _O_ _O- 2,000 2,000 -O- -0- -O- -O- -o- at 5Uud15ide � - Office flooring -0- -U- 600 600 -U- -O- 1 ,400 1 ,400 -0- P0lg replacements _O_ _U_ -O- -O- -O- -O- 8,320 8,320 -U- TVtal Capital Appropriations 12^184 12,104 334,118 3,6 322,014 9,363 9,383 132,725 7^1 123,362 21,467 Total Appropriations 44,443 114,991 785^138 14,0 670,147 105^165 735,608 2,5lb,�3O 29.2 7,78l ,222 2O9�BO8 / Recap: Total lDCOme 40,241 96,334 699,103 , 13.8 602^769 243,769 910,503 2,355,819 38^6 1 ,445,116 284r010 ' Total APPropriati»ns 44,443 114,991 786,138 14,6 670]47 165,165 735,608 2,5l6,83O 29.2 l ,78l ,222 209,008 Net /LUS3\ Or Gain /4,202\ / 18^657\ / 86,035\ 21,7 ( 67,378\ 78,604 174,895 ( 161 ,211\ (108,5) / 336,106\ 74,402 ` ' ' ���° TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 a TRUCKEE, CALIFORNIA 93734 TELEPHONE 587-3896 M MANAGER'S REPORT September 18, 1978 GENERAL STATUS OF DISTRICT Since the last report for the Board Meeting of September 5, 1978, there have been no significant electrical outages in the District. There have been a few temporary water outages caused by construction activity either on Phase II of the Tahoe Donner pipeline project or caused by contractor op- erations working on the Farmers Home Administration project 77-1 . None of the outages have been serious. REPORT ON INVESTIGATION OF NON-PAYING WATER CUSTOMERS The attached list of problem water customers has been distilled from Books 1 through 4 of the District's customer records. As can be seen from the list, there are some of these accounts that we can do little but to start billing them and perhaps pick up a few months back water bills. Others , we may be able to go back as far as three years and also collect a connection fee. We will continue to investigate other non-paying water cus- tomers as shown in other meter reading books and report to the Board again in about one month on our efforts to clear up additional problems. r'^ REPORT RE FOLLOW-UP ON HYDRO PLANTS AT BOCA AND PROSSER No further action has been taken on this item. REPORT ON WATER LEAKS IN DISTRICT During the past two weeks, the instance of water leaks has great- ly diminished compared to the number we were experiencing in August and July. REPORT RE WHETHER OR NOT COST REPLACEMENT FOR NORTHSIDE WELL AND REPAIR OF MOTOR FOR STANDBY CAN BE CHARGED TO TAHOE DONNER TRUST FUND have inquired of Martin McDonough and asked Don Strand to obtain Dart Industries ' interpretation of whether or not our purchase of the new pump motor and the rebuilding of the old pump motor for the Northside Well could be charged to the Tahoe Donner Trust Fund. As of yet, I do not have a response from either individual. BACKGROUND INFORMATION ON 2 INCH LINE SERVING SOUTHERN PACIFIC RAIL ROAD TRAILERS Research on this particular subject is still in progress. I have not yet been able to find all of the old correspondence relating to this 2 inch line. I will report at the next meeting on this matter. Manager' s Report - continued September 18, 1978 REPORT REG ARDING WHITE PINE COUNTY'S PROPOSAL FOR ELECTRIC GENERATING PLANT the County Manager of White Pine County Nevada I have talked to their proposed electric generating plant. The meeting that was regarding some 20 interested power users. Ac- held on August 24,1978, was attended by left to be spoken for. He cording to the Manager, there is still capacity has suggested that we direct an inquiry to Mr. Tom Bath, a member of the Board of Directors of Mount Ely Electric, who is the Chairman of the citizens To the best of his knowledge, the Steering Committee on this project.do have some reservations regarding pro- ject is going to go forward. They to declare major parts of White Pine County as i Federal Government wanting power plant. wilderness area , which would prohibit the installation of the ress , but Apparently the new wilderness area bill has not yet passed Cong pp if it does pass in its present form. He there may be some jeopardyalso in- in can really be undertaken, it is going to formed me that before the project to engage require some changes in Nevada statutesto owholw White Pine County in the business of selling electric power ,�. -2 WATER. �ROBLEMS - BOOKS 1 THROUGH 4 September 18, 1978 Hookup Fees Monthly Water , Account No. 'Name Paid Charged Comments 1-105-01 H. Ouandt No, but billed Yes, 9-78 Perm. electric service 1-78, water being billed as of new owner, hooked up a few weeks prior to Sept. , 78. 1-117-01 •- A. Freed No Yes, 8-78 Perm electric service 10-77. i 1-119-01 R. Gebhardt No Yes, 8-78 Temp. electric service to present since 12-74. 2-163-01 T. Takata Yes No New permanent service, paid $140 water fee 10-13-77, permanent service, 3/78. 2-411-01 Beckinger Yes No Hooked up himself, perm. electric service 12-77. Paid water fee of $140 on 10-77. 2-917-02 B. Burkett No Yes, and Hooked up himself by prior. owner, Smith.Can since 1975 find no record of ever paying connection fee. 4-112-01 Troy's Radiator Works Over 10 yrs. See comments Duplex next door. Each unit being charged in existence mo. water. Water from duplex going to this account. No water being charged to account 4-112-01 r TRUCKEE DONNER PUBLIC UTILITY DISTRICT BOARD MEETING SEPTEMBER 18, 1978 ENGINEER'S REPORT Unfinished Business , Item 7 : Acceptance Phase I Attached to the back of this report is submission of August 18, 1978 for your use in deliberating this item. The Notice of Completion was recorded August 25, 1978. 1. Status Reports : A. Abandonment of the Prosser Well: I am told that the attorneys have completed their report to the Board on this item and have concluded that the next step is for me to formalize in report form the various data that I have previously submitted on this subject. If it is the opinion of the Board, I shall complete the requested report and submit same for your consideration. r-- B. Project 77-1: 1) Roen is completing the Southside Well No. 2. There will be a delay with the electrical work and final completion will occur in late October. Attached as page .7 through ( is Roen's C.C.O. #3 in the amount of $5,700 to relocate the Southside P.R.V. $2,000 was included in the budget for this item in addition to the labor cost. 2) Jetco is moving slowly to completion. The line is completed and disinfected with the relocation of the services the remaining items of work. 3) The 77-1 Project fund balance is $16,698.78 and the anticipated payments to the contractors is some $45,000 at the October 2 Board meeting. The Auburn Fm.H.A. office informs that they have a check for the District, however they are holding pending advice of regional council. A. I `V `ha x O H4-1 ° N 4-1 H ° , r-4 co 0 H bA 44 2 Cn G' a) a) rl C44 a U cd U .0 U 0 0 ; 0 m N cd 41 cd •ra O 4-i {.) a) 4-I N m f U .r4 cd r4 (1) a) rd En 'd O cn d.) 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(1) I Qi •r1 •r-I O 0 H .4J b0 H cd IN1 4 a) a) co .�.' a) a-) a) r-4 U H ra cd .�+ O >=4i a) .r U 4 a) cd Q)) cd cUd O 41 ,� •4 cn r-4 xI p4a a) r�-4 o cd a) 4 a (1) r4 O a) cd •ra o cd a) a) (n a) o O' z E-1 cn a o 3 P-4 O a E-H pq o a c>d o k s ra o 4 Ea 4J a H �+ I N I • UNITED STATES DEPART:.fENT OF AGRICULTURE Form FHA 424 7 FARMERS HOME ADMINISTRATION ORDER N00. (Rev. 5-22-69) 3•�---- �' CONTRACT CHANGE ORDER DATE September 15 1978 ; STAT F_ California CONTRACT FOR Elimination of CouvrY Water Source, Augmentation & System Losses ! owNErz Truckee Donner Public _Utility District., Schedules"B, C & D C. W. _Roen Construction, Danville, CAlifornia____ (contractor) You are hereby requested to comply with the following changes fro:z the contract plans and specifications: i Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price See Attached Sheet j $5,700 4 s - TOTALS S NET CHANGE IN CONTRACT PRICE I S ____.........................:.._y. _____- $5,700 JUSTIFICATION:- To provide pressure control for an area tnai has experienced j . excessive xcessive water pressures causing users inconvenience- and expense due to lo�,Touts and leaks . The existing pressure reducing valves are not required ', a their present location. - Furthermore, they cause a flow restriction as F resently installed. The anount of the Contract will be(Decreased)(Increased) By The Sum Of: Five Thousand Seven Hundred Dollars 5 ,700.00 -Dot Iars(S The Contract Total Including this and previous Change Orders Will Be: One Hundred Forty Three � Thousand Six Hundred Eighty Dollars Dollars(S 1433,680.00 1 _ " 30 calendar days after approval The Contract Period Provided for Completion Will Be(Increased) Days This document will become a supplement to the contract and all provisions will apply hereto_ Requested ruc ee o nee Pu tic tZ ty Recommended —,- f 7� Gook Associates (Usvnnr's Architect/Engineer) (DAtn) i Accepted W. Roen (Contractor) (Data) Approved By FHA (iMarne and TetIe) L1.S. 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P4 H p 4 H W U 3 c cd p U f� •3 r� P cd PQ a � 4 �Cd 0) •O 0 •w d0► r0-1 Hr-I N M 00 Q� H r-1 H O •'� O cd H H "d u 1 i# 4 August 16, 1978 Board of Directors Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 Re: Tahoe Donner Off-Site 16" Transmission Main Phas e I I Dear Directors; The construction work by T & S for the installation of the above transmission main project is now complete. I The line was tested for pressure and leakage -August 10, 1978. The test was very successful; a copy signed bytthe responsible parties is attached for your consideration and files. Continuous on-site inspection was provided by Steven Harvey, as well as overview inspections by the undersigned. Mr. Henry Bohlander represented Dart during the construction activities. Ductile cast iron pipe was used and good construction skills and techniques were employed bytthe Contractor, resulting in a major addition to the water distribution system that I should serve the Truckee community well beyond 2080 A.D. I I recommend acceptance of the Tahoe Donner Off-Site 16" diameter transmission main, Phase I, without conditions or qualifications. Very truly yours, COOK ASSOCIATES I DJC/cab i Enclosure cc; Don Strand Dan J. Cook T & S Const. Civil Engineer Doa rd of Di rec l:ors Truckee Poniier I'Oh.1 i.c IIL.i 1 .i.ty PJI. Hux 309 j TruiLkee, Califr)rnia 95134 I { Gentlemen : I This is in reference to the subdivision known . es '.i"tests of the wa ter..ddisstr.ibution system .therein. WITNESSETH: z the undersigned contractor (or his authorized representative ) hereby certify that pressure tests for the refereticed subdivision t have been made in accordance with specifications of the District and of the hlaoufacturer. Said tests were made .in the presence of � a representative of I:he district . Fol_lo4:ifig are details of those tests: t Date of Tests :_ b4;1 Size R. Length of Line Tc:sted :���f�c.k� Pressure Maintained : S _ , Minutes � Loss ( gal } during elapsE�d time: i } CONTRACTOR : �.. t1 ate : i „/C- 7(� License No THE .DIS-IRICT : I certify that I was present during F-ressure tests above, that the statements are true and correct and I hereby approve said tests as satisfactory. t Signed : A/ ( For LhE. -Distr '�.-t ) $ . s Execute in triplicate r . t a Original : District File 2nd : Contractor 3rd : Innpector I D2 4 RESOLUTION No. OF TRU CNEE-DONNER PUBLIC UTILITY DISTRICT TAHOE DONNER APPROVING AND ACCEPTING THE PHASE I TRANSMISSION SYSTEM, OFF-SITE WATER. to an P TR PUBLIC UTILITY DISTRICT entered in E COMPANY UCKE -DONNER ORLD DEVELOP WHEREAS 1970 with I 'w MEN water agreement dated March agreed to construct a Truckee, whereby development at wherein and stem in a subdivision ,Tahoe Northwoods" , distribution 2 C alifornia, then known o LAKEWORLD; and Nevada Countys be borne by With the costs of construction to conveyance of the water ddis tri- calls for convey thereof; an said agreement completion WHEREAS , to the District after bution system INC . , a Delaware 1971, DART INDUSTRIES, said agreement on F ebruary 23, ment subject to WA'' ' purchased said develop TAHOE DOER; and Corporation, P of the project to and changed the name agreement was entered 1973, a supplemental w service to said on October 15 concerning the water 1970 WHEREAS d Dart said March 19 , into by the District and supplements the elo ment, which agreement remaining in full force and dev P with the 1970 agreement agreement effect; and trict was required to said 1970 agreement the Dis on and assure itself WHEREAS , Under inspect the costt laps and insp s stem was constructe In approve the P water distribution y that said works and roved plans and specifications he date of accordance with the approved system and from elation, after accept said-water dis tr ons ib lity for future oP acceptance to assume alofrthe system and to be forever thereafter maintenance and repair responsible therefor; and District received assurance from t Dons and construction WHEREAS , the on the plans ) specifications approval by sneering Consultants , for Engineer and recommended same documents were appropriate the Board of Directors ; and specifications roved the plans , P the Board of Directors al regularly WHEREAS , Resolution 78-35 at the reg Y and contradct documents u t'edtBoard Meeting of June 21, 197g; and called an ceived WHEREAS , the District re that the 1 e 1611 dia Associates , meter pipeline has been Engineering Consultants installed in substantial compliance With the approved plans and that continuous inspection by Cook Associates accomplished; and staff MA A� rt r• tri � ro ::El rt 0t n w m 0 rt 0 m � P. 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Signature of declarant or agent determining tax—firm name (Quit (Claim 3m.-eeb DART INDUSTRIES INC. , a Delaware corporation do es quit claim unto TRUCKEE PUBLIC UTILITY DISTRICT, a Body Politic all that real property situate in the County of Nevada State of California,described as follows: f Any and all right, title and interest in and to that certain easement as described in the Easement Right of Way Grant dated June 10, 1968, recorded June 11, 1968, in Book 448, Page 509, Official Records, executed by Richard Joseph to Truckee Public Utility District, a Body Politic f together with any and all rights , title and interest in the 16" diameter water transmission main and all related appurtenances , also known as Dart's Transmission Main Phase I, as constructed by T & S Construction Company. The Notice of Completion for the subject transmission main having been recorded 8-25-78. DART INDUSTRIES, INC., a Delaware corporation Dated 19 BY: BY: STATE OF CALIFORNIA •...........................County of................................................ ss. on.............................................19.........before me............................................................. a Notary Public,in and for said State,personally appeared------------------------------------------------ and......................................................................known to me to be the.............President and the................Secretary of the corporation that executed the within instrument, and also known to me to be the persons who executed it on behalf of such corporation, and acknowledged to me that such corporation executed the same,and further acknowledged to me that such corporation executed the within instrument pursuant to its by-laws or a resolution of its Board of Directors. b1ycommission expires---------------------------------- ----------------------- ---------•------------------------------------ Notary Public N EIL E.FA LCnNE3 LAW OFFICES OF COUNSEL MARVIN D.MC4—^, NSTEIN JOHN J.GOLDBERG MARC Y..MONH EIM ER STEINHART, GOLDBERG,FEIGENBAUM & LADAR B.J.FEIGENBAUM BRUCE M.COWAN AND RE L.de BAUBIGNY ONE POST STREET SAMUEL A.LAOAR MICHAEL R.MARRON JOHN H.STEINHART JOHNE.LEWIS SHE SAN FRANCISCO,CALIFORNIA 94104 MARVIN T.TE PPERMAN J OHN W.SHEEHY,JR. j JAMES T.FO USEKIS ROBERT E.MERRITT,JR. TELECOPIER G EORGE H.GNOS S,JR. r` TELEPHONE (415) 392�5010 DOV M.GRUN SCHLAG (415)956-5363 JOHN CURRAN LA DO R ICHARD J.FRICK r` TELEX RONALD J.GILSON fit' 3-4713 ROBERT T.FRIES JOHN A.PIERCE September 16, 1978 DAVID F.BOY LE 5 �y MICHAEL A.KAHN JOHN P.LEVIN DONALD E.KELLEY,JR. DAVID J.ROMANSKI ELIOT S.JUSELIRER �' EVELYN A.LEWIS 5� JOHN W.HANLEY,JR. j DONALD B.SHAW 1' ROBERT F.KNOX JAMES R.BUSSELLE SUSAN BARTLETT FOOT Board of Directors Truckee-Donner Public Utility District c/o Mr. Milton Seymour, Manager P.O. Box 309 Truckee, California 95723 Re: Threat Posed by Prosser Well Dear Board Members: You asked our opinion with respect to certain questions raised relative to the existence of the Prosser Well and the potential threat it poses to the water supply of the Truckee Donner Public Utility District (the "District" ) . The. following sets forth a summary of the problem, the facts surrounding the construction and use of the well and our findings and recommendations as to available courses of action. I . THE PROBLEM The Prosser Well is located on privately owned land in the Martis Valley aquifer approximately 60 feet easterly from a high pressure petroleum pipeline constructed by Southern Pacific Pipeline, Inc. The easement for the pipeline was recorded in August, 1956, and it is assumed that the pipeline was constructed around that time, some fourteen (14) years before the Well was drilled. The District is concerned that should the pipeline be ruptured by seismic activity or otherwise, there is a danger that petroleum from the line would flow into the Prosser Well and then into the Martis Valley aquifer and possibly to other underground water sources, contaminating the water supply of the District. The District Engineer, Dan Cook, has expressed his opinion that such potential danger is presented because of the proximity of the Well to STEIDTIIART, GOLDDERG, FEIGENBAUM & LADAR Mr. Milton Seymour September 16, 1978 Page Two the pipeline, the depth of the Well, the nature of the contents of the pipeline, the pressure under which the contents are carried and the history of seismic activity in the area. The danger would not exist if the Well and the pipeline were sufficiently far apart. We understand (and for the purposes of our study and recommendations have assumed) that if the Prosser Well is destroyed by filling it with cement or a similar imper- vious material, the danger posed by the present location of the Well would be virtually eliminated. However, the present owners of the property upon which the Well is located, the Paynes, have granted the use of the well to an adjoining landowner who has recently installed pumping facilities and pipelines in order to make private use of the Well's water supply for his own property. In view of this, it is expected that the Paynes will object to destruction of the Prosser Well. II . FACTS REGARDING CONSTRUCTION AND USE OF THE WELL The following information regarding the location, construction, and use of the Well was gathered from Board minutes, reports, correspondence and interviews with various parties. !"4 A. Historical Sequence of Events Around 1970 Fibreboard Corporation ("Fibreboard" ) was considering future development of property which it owned in the Martis Valley aquifer area. George Cattan, the Manager of the District at that time, advises us that around the same time it was known that an additional water supply was needed to service a nearby development, Prosser Lakeview Estates . With these water needs in mind, Mr. Cattan obtained a $15, 000 "gift" from LakeWorld Development Corporation ( "LakeWorld" ) for the construction of a well on the Fibreboard property as part of the 1970 Agreement between LakeWorld and the District relating to the then proposed Tahoe Donner Development. Mr. Cattan then visited the Fireboard property to select a potential well site. Mr. Cattan stated that he selected the site for the Prosser Well because it was near a successful private well somewhere to the north and because he wanted to avoid drilling a dry well . Mr. Cattan informed Fibreboard of the proposed location, and Fibreboard, still anticipating a development some years in the future, executed a document dated May 26, STEINHART, GOLDBERG, FEIGENBAUM See LADAR Mr. Milton Seymour September 16, 1978 Page Three 1970 (sometimes referred to herein as the "Fibreboard Grant" ) which granted certain easements to the District, relating to the site selected by Mr. Cattan. Specifically, the Fibreboard Grant provided an easement for: "installation, maintenance, and operation of a water well or wells, together with such structures, tanks or pumps, or related facilities as may be necessary for the preservation, protection, and operation of the same, including the right to extract underground water thereby. . . " The Fibreboard Grant also gave the District a temporary right-of-way for ingress and egress at the proposed well- site. ( It was contemplated by the terms of the grant that a permanent right-of-way would be granted in five years after the exact parameters of the required amount of road access had been determined) . The Fibreboard Grant, to be binding upon the successors and assigns of Fibreboard, also provided that the rights granted thereby: "shall be effective as long as said easements and right-of-way shall be actually used for the purposes specified and all rights [thereunder] shall revert to the owner of the land as soon as the said use thereof shall be abandoned and discontinued for a period of two years or more. " The Well was drilled by C & M Drilling, Bijou, California, in June and July, 1970. Upon completion of the Well it was capped until needed to service the development contemplated by Fibreboard. Apparently this development never materialized. Consequently, the Prosser Well has never been used or connected to the District's water system. The Fibreboard Grant was never recorded by the District; the grant was placed in the 1970 minute books of the District and present Board members and employees of the District were unaware of its existence until recently. In late 1977 District Engineer Dan Cook undertook an investigation to establish the exact location of the Well. 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The District could also argue that the facilities and structures comprising the Well are the District's property and that no one else has a right to use this property until such time as the District actually abandons the well. Still, this issue is another ambiguous area which may be the subject of debate with the Paynes. Given the above problems reliance solely on the easement as a basis for proceeding to destroy the Well poses more problems than it solves. The issues relating to the easement are not easily resolved or answered. The District could initiate the process of resolving these issues by bringing a quiet title action or a declaratory judgment proceeding in Superior Court. This could involve prolonged litigation between the Paynes and the District during which time the Well would continue to exist. Thus this course of action is not recommended. B. Eminent Domain Proceedings California Public Utilities Code Section 16404 gives Public Utility Districts the right of eminent domain to take any property necessary or convenient to the exercise of its powers . Thus the District could consider condemning the property for public use pursuant to eminent domain There are s specific proceedings . p procedures which must be followed if this route is pursued. One of the primary rights given to condemnees in eminent domain proceedings is the right to be compensated for the property taken. If the District can establish that the Well still belongs to it the compensation to which the Paynes would be entitled would be minimal. Otherwise, California Civil Code Section 1263 .310 provides that the compensation awarded must be the "fair market value of the property taken" or if market value cannot be determined then another method of valuation which is just and equitable must be used. If the property taken is part of a larger parcel (as is the case here) compensation must be paid for the injury or reduction in value of the remainder of the land. Since the Prosser Well will no doubt be claimed by the Paynes to be of great economic significance, substantial compensation to the Paynes could be awarded. If the District is able to prove that the Well is a potential nuisance subject to abatement proceedings the compensation awarded under eminent domain proceedings should be signifi- cantly reduced, however. STEINIIART, GOLDBERG, FEIGENBAUM & LADAR , Mr. Milton Seymour September 16, 1978 Page Ten It is our understanding that it is possible that another well in the Martis Valley aquifer area (located a sufficient distance from the pipeline) may be needed in the near future to serve the future needs of the District. If this is true, the District could consider drilling such a well and if feasible could offer the Paynes' and their adjoining landowner certain rights to use the water from this well as compensation for destruction of the Prosser Well. The feasibility of this solution will depend upon the cost of drilling a new well, the funds which the District has to construct such a well, and the physical limitations and cost effectiveness attendant to working out such an arrangement with the Paynes . Since compensation is a necessary element of eminent domain proceedings and since such proceedings can be protracted, we do not view this procedure as one to be followed. C. Public Nuisance. The most attractive of the possible approachs appears to be to treat the well as a public nuisance under Civil Code Section 3480 and to use the District' s police power to abate the nuisance under Civil Code Section 3494. A nuisance is defined in Section 3479 of the California Civil Code as "anything which is injurious to health, or is �^ indecent or offensive to the senses . " A public nuisance is "one which affects at the same time an entire community or neighborhood, or any considerable number of persons. The advantage of nuisance proceedings is that normally the Paynes would not ofethe specifically unlessentitled could compensation for destruction persuade a trier of fact that the Well was not a nuisance or unless in destroying the Well the District inadvertently damaged the Payne property in some other way (in which case the damage would have to be remedied or the Paynes would be entitled to compensation for the damage) . As noted above the Safe Drinking Water Law specifi- cally provides that violations of the Law are "public nuisances" and this could be of use to the District in proving the Well to be a nuisance in an action to abate the nuisance. The available remedies against a public nuisance are: 1) criminal proceedings; 2) a civil action against the party maintaining the nuisance to seek an injunction and r STEINIiART, GOLDBERG, FEIGENBAUM & LADAR Mr. Milton Seymour September 16, 1978 Page Eleven abatement of the nuisance; and 3 ) self-help abatement. The latter two remedies are most appropriate to this situation and the differences between the two remedies are explained below. 1. Civil Action. Procedurally this involves filing suit against the Paynes to seek a prior declaration from a Court that the existence of the Well is actually a public nuisance and that the nuisance should be abated, i.e. , eliminated, by sealing the Well. If a Court makes such determination the party bringing suit can proceed to seal the Well without fear that it will be sued for trespass or damages for such action. Normally the party sued and charged with maintaining the nuisance will be charged with the costs of abating it. However, here, since the District is responsible for the placement of the Well, this expense will probably be imposed upon the District. In making its determination as to whether the Well constitutes a nuisance which should be abated the Court will consider factors such as (i) the fact that the District is responsible for the creation of the nuisance (ii) the economic loss to the Paynes if the Well were destroyed; (iii) whether the danger presented by the Well can be eliminated or decreased by some other means which would not involve the destruction of the Well, and (iv) the imminency and scope of the risk to the District water system. As to this latter point there is sure to be conflicting expert testimony presented by engineers hired by the Paynes as to whether the risks and dangers expressed by Mr. Cook have a sound basis. The District can commence a civil action in abate- ment on its own motion. Alternatively, California Code of Civil Procedure Section 731 sets forth a procedure by which the action could be brought by the Nevada County District Attorney or the Truckee City Attorney. This section provides that if the Board of Supervisors of the County or the City Counsel of Truckee so directs then the District Attorney or the City Attorney, respectively, must commence an action to abate the nuisance. In light of this the District can consider request- ing the Nevada County Board of Supervisors or the Truckee City Counsel to authorize commencement of such an action against the Paynes. However, a representative of the California Attorney General' s office has pointed out that although this 3� STEINIIART, GOLDBERG, FEIGENBAUM & LWAR Mr. Milton Seymour September 16, 1978 Page Twelve section appears to be mandatory, as a practical matter, a District Attorney or City Counsel probably would not commence such an action because of workload priorities, unless the risk of damage was imminent. Moreover, as is true with any litigation, it is time consuming and the outcome is never guaranteed. 2 . Self-Help Abatement. Instead of commencing an action seeking a prior court order sanctioning the abatement of a nuisance, a public entity such as the District can proceed to abate the nuisance without such prior sanction. Generally, the self- help route should not be pursued unless one is quite sure of the necessity for such an action and that a Court would agree that a nuisance existed. If this is not the case, then the self-help abater will be liable to the property owner for damages for destruction of the property. We reiterate that Mr. Cook' s opinion will be crucial to the question of whether the Prosser Well constitutes a nuisance. Even where an entity feels strongly that a given situation is a nuisance which should be abated by self-help certain procedures must be followed. Unless there is an r � emergency, the entity must give all interested parties notice of the intended action and an opportunity, usually at a set hearing time, to present objections and opposing testimony. The time period involved in providing for such a notice and a hearing can be substantially less than that required to bring a prior civil action to resolve the matter. We investigated the possibility of persuading another agency with jurisdiction over this matter to assume responsibility for instituting one of the above types of abatement proceedings . We have already discussed the possibi- lity of requesting that the District Attorney of Nevada County or the City Attorney for Truckee be instructed to commence a civil action to seek an order requiring abatement of the nuisance. Other agencies with which we discussed this problem were the Department of Health and the Lahontan Regional Water Quality Control Board. The Department of Health. The Department of Health has jurisdiction over this type of matter under two STEINIIART, GOLDBERG, FEIGENBAUM & LADAR Mr. Milton Seymour September 16, 1978 Page Thirteen different statutory schemes: (i) the provisions of the California Safe Drinking Water Law discussed above which are not applicable to private uses; and (ii) the very broad general powers given to it to examine and prevent the pollution of sources of public domestic water under Health & Safety Code Sections 203-207. The latter provisions do not appear to distinguish between private and public uses. Under these provisions, the Department is given specific power "to enjoin and abate nuisances dangerous to health" , either by the commencement of a civil action or by self-help abatement. See Health & Safety Code Sections 205(b) and 206. When we inquired as to whether the Department would consider assuming the responsibility for abatement in this case, the Department representative stated that since the specific standards regarding separation of wells and petroleum lines were merely guidelines rather than specifi- cally enforceable laws, the Department would be hesitant to act on the matter. We were then referred to the Lahontan Regional Water Quality Control Board. Apparently, the Department will not independently take action under these circumstances. Lahontan Regional Water Quality Control Board. The Lahontan Board is specifically charged under the California Porter-Cologne Act (Cal. Water Code §§1300 et seq. ) with the control of pollution and contamination of water from "waste" substances. Arguably, if the petroleum pipeline were to rupture, the resulting flow of oil into the water system would be "waste" within the meaning of this Act. When we explained the Prosser Well problem to a representative of that office, David Atonnucci, he expressed his appreciation of the District' s concern and the seriousness of the problem and the need for some type of action. However, when we inquired as to the possibility of the Lahontan Board initiating abatement proceeding pursuant to its cease and desist powers under Water Code Section 13304 (which specifically gives the Board authority to take appropriate actions against a "threatened" pollution or nuisance) , we were told that the threatened danger was "not imminent enough" for the Lahontan Board to take action on its own initiative. Mr. Atonucci stated however, that the Lahontan Board would certainly be willing to write a letter supporting the District' s position that the Prosser Well should be destroyed. Despite the hesitancy of the Department of Health and the Lahontan Board to become directly involved in this matter, it should be remembered that the inquiries to these w w 4 > n F n:J rt 5 m N•�J a c+5 "o c+d a'd 0 w En r_ mm 00 �faart0H_�rW '•doFFr-wF1P_Ft0 mm C �'�� � �� ��FJ-F,FJ-W amh rt m 4 Fes•h rt m F'•(n m m m F'-0 m 5 O m "h m m F✓ m m F'• m m 0 F-'-m m W m W`d • En N• m a0(n P :j m vu 0 0 art'd rtw10 rtm 0 F' m t3'0 n S rttT0 m rt rto -F'•m w Fhf2 rort w 0 Fr 0rtH-ojh hw m h 0 � r7F-' � ro FnC7 �m .�rrt0 m � F•W•►'� Fi-m m 0 w m a w m rt m F'-w '►S' m 0 F+-m h I-'•rt w Fi-rt 0 ro w h w rt Fes•F-h O m F� ►=i�F, H O 0 rt 0 F'-` t.0 p•0 w F• m m N-Lo rt 0 m rt 0 m Fes-m m h O rt O C w m O W w Fh 0 m O F-' Fro d 0 F'•m V_ p :j rt O m rt� Fd m r+- kC rta� rt H rtm m rtrth OW 10 O m 0 m c+ 0 a Fn 0 N•rtm FJ- ao ah m rtw 0 - rth FJ-a t3l m m 0 m h � C m o h 0 h h o �un tr trEnLoP_00 w o F'-a� hrta "vmFj•pm z h m 0 N-wm0v0w c+ :j mFes•►-+ F_m cnwm W P-wm wrt 0Hm01.400 F-J H nmO �cmF-ihmrtb'N•m mF-J N•rt Fh maw rt a r+tr rt rt r+ F-'-m ":r n h w w F•h a r+ ty F'-w N all cn m w r+tytr w m m 0 o rtm m o m � �k< > 0 fir+ rt h m m N m m m � - m w O Ob'ONm to0mCmmrt� h N 0 0 n mmrt r am �C) m n m m h o ',� �rtw m 0 '.F N r+F�m rt F-h� m O n m O p' F,m O h O c+ N• o � 0 tYrtrtrt 0 C "- N-d m rth O � m � 0 m m m r rtFJh 0 0 �m � tr'� a -40 -40 'dirt CmmahhF1•mo- N_0 �0rt Fi-Fjt3' 0F_00 �+ 0Y mh ;rJi-�mma OD m : mhax'N-mm Fh H Fi. t7m59 mn w "ao0b7 m'd m mam O xm OD hhm mr] F-hwrt wH mF'- p' rt rt::rO w :jh $ m Fn rtt'OwOFi- w m rtw rt m 0E-w w F-J,':raw w w H O O - o h m w m p :j 0 ctF-0 m m o m t3' m w c+Fi-w•C 0 o Fj-N- h � w F1 v0 0 m "mw � P-�4 o m 0 Ho 5 m m m rth w 0 " m w m rt En 0 m p P-0 a w F-jF-iFj• ki w 0 0 c N-0 :� �r�l w It t31m m N-rttr �31mw w F✓� :j r+ H xm aFfi m 0 0 r+h o w w m 0 rt h 0 F'-mom rt£ w :cm "h • 0 h N•rt 0 m m F'• w Fj-rt m �l m m a rt 0 h :3 h m&< m O t3'k< m O F-'- rt FJ•F-0'h 0 rt m rt o w b'rt m m w a Fh w w m w m Fi-d F'F—h W 0 M-m N•Ht a m a F•-'F•'-0Pl;� O w p m t7 rt 10 rt F'tr 0 F'- :j m h F✓ rtw 0 r+m 0 m m m �'H� rtrt rt m h 0t< 0 m IM is m n h w a 0 a0F< Ho0rt rt H-mt3'm w ` t3+w '-Cm'•Cb' m p w h m aW-w O0byx' Fn r+ rtN-F-Jw w m m Fj-aE �31 a m tr 0 F3 m Fop d 0 m C O m m w o w m m rt F'-O F-'H m "o rt Fes• m O F'-F'•Fh m Fi-F'-• m O a::I r+m Fj• rt C F'•pi - o F-•' m F-'rt a 0 0 �3'o a rho m F✓ 0 m 0 1 w Fh 0 m w m h F' a o 1.4 0 X 0'rt o h F'- 0 00 F-' H n ',3 �3' F-J & h rt a r+ 0 m m a m "m w w m ;j m m ol0 5 w r+rta"0 arta rtriFj•r+ w d �g ::'ah FEE m - yFJ- m Fj N a rt m Fj w 0 tY m rt �y rt m FJ- C w �y m m F+ P-m N-P• t7 0 rt Eg C'dF:J mwFJ-mF� a F-J-Cmmh0htom0t3+mrt�Ymtrm r+ En 0EnC+0 woF-hmm0 ::r t7 W Fi-O F'• h 0 w m F�•E t3' 0 0 h M m � F'-w h F� 'd N- F3 w m F-1-rt O "0 to m m w y : m rt�F_w m tr0 m O 050 Fro 0 o CSC m 0 o w rt o w h m row m m m td �q r+ m H_rt Fh trF-'m o FCC F'- h V0LQto w 0 m F-ld 0 t-+ N•w : E h w n o m m rtFes• z rth � o F-JF-' rtw F-J mmm0 � F-'•0Fl0 0hhmm n 0 4 w m a 0N-F•1 m x Fj-,"r F' 0 b rt rt m w F'•F'-a r+ m rh m C 0 a N-w F'-o rt F✓rt H m F_h Fh c+rt w F-h• G o b'm m rt h F•o 0 m m 0w0 rtm x rt rtx w m w m F-hF' F_hlC+ 7h00 CIF' F' p C) a � h (� h rtro a 0 m m m rt O O n b'm �y n m 0 rtF_N m 0 m a F' m r+ w o w F rtb H ��-a m a m rtF-hh rt F-jm a m �'w m 0 rt m m FJ0 rt0 1--r�� m a t7 G� m tr m 'd w rt m a a t3' m a m m rt m m FJ•,'J tr -h m m w F'-m F-'O m N- m O h 0 h b+� h w h w a b'rt� h w b FJ-m � m m F✓ rt a � 0 C L4 F-' m C Fi m Fi- o w m c+10 m rtN•F�m O m m FJ•h rto C O rt `d h F+ o m z O a m N•t7 N 0'a m rt t m W r'r� a m F-�C m a w w F fi w S rto F' � h m 0 LO0m mm F' F+tw �'>✓ tz' rt��CF�•h F-jmaF mF�w 0wr_�•C Cam am00 (+:4Cm 0'w m a O &HFJo fir+ Cart rttj G w rtrtrth m H- m 0 m F-1•F'-m rt � rth F✓ rt Fr•rtEm am owFh P-0rt(DP-tYP-(Dmr+ mha 0trct ortmh � ar+ h rto m � rl m 00 b h � a P. 0 m a h m b' rtm m FjA< m >b t3'r+FJ• hi r+ O m m pr O C x h S a r rt 0) O In F✓ m F'-m h m(+ n F 3 0 ti 0G7 OmmFfimwa� rtwt3' N >✓ F-'F-h m w W O F1crortEr+Wr+ hrt Fh 0 hhm000mr+ a rt F+ a00ro wF-'d OAF✓- b'�ra m w a h G rtm - m h E rtr+t3+P) vFi-ty rtrtm a'd ah r+C F✓ 0 H.0) F'•m r+W '►j m N- F'-0 H rt` �'s✓ F'-rt m tr tr rt 5110 0 m F'-h 0 rt 0 Fi-O • 0FJ- m m �C mm -iaFI m tjm '� m � Oa rtr+m rt h m a x F'- F• F W 4 a rF � mmm 1 rt Flm " m � m `� �' �31 STEINIIART, GOLDBERG, FEIGENBAUNI & LADAR Mr. Milton Seymour September 16, 1978 Page Fifteen and destroy the Well, it may be liable for damages for trespassing and for destruction of the Well if a Court decides that the easement did not give the District such rights. In defense, the District can argue that the legal doctrine of public nuisance as well as the existence of the easement gives the District the it ght to destroy the Well. However, to preserve the efficacy of this defense the District must follow the procedures required for self-abatement of a nuisance discussed above. V. RECOMMENDED COURSE OF ACTION After consideration of all of the above we are prepared to present to the Board a recommended course of action. We note, however, that the discussion and our recommendations are based upon our assumption that Mr. Cook' s opinion as to the substantial threat of irremedial damage which the Well poses would prevail as against arguments to the contrary if presented to an objective trier of fact. If such opinion does not have that force, then the basis for the District' s desired action is weakened, if not vitiated r.� entirely. To the extent that the basis is weakened, any action by the Board to destroy the Well will be more subject to successful attack by litigation. A. Documenting the Basis for Concern Given the importance of the engineering concerns involved with respect to this matter, we believe the District Engineer should be directed to immediately prepare a formal report to document his analysis of the situation and his conclusions with respect to the threat posed and the damage potential as related to the District water supply. As noted earlier, the exposure the District runs is generally of three types: (1) private litigation for trespass and destruc- tion of the well and consequential damage to the property owner; (2 ) the practical damage of total destruction of the water supply; and (3 ) general litigation damage which would be a concomitant of destruction of the water supply. STEINRART, GOLDBERG, FEIGE3TBAII3I & LADAR Mr. Milton Seymour September 16, 1978 Page Sixteen Mr. Cook' s report should also discuss the feasibility of taking some other less drastic action than destruction of the Well which can substantially reduce the hazard presented by the Well, with his evaluation as to the effectiveness of such action. For example, it has been suggested that an inquiry should be made to Southern Pacific to discern what, if any, safety facilities presently exist or can be installed on the pipeline to prevent or reduce seepage from the pipeline in the event of its rupture. If such safety equipment exists Southern Pacific might reasonably request that the District pay the cost of the installation of the equipment since the Pipeline was constructed before the Well and the District thus arguably created the nuisance. B. Initiating Proceedings to Resolve the Problem. Assuming that the District Engineer will continue to adhere to his present opinion as to the scope and urgency of the danger presented by the Well, time is of the essence (particularly in view of the continuing seismic activity throughout the State) . We recommend that the District consider taking the following steps to commence self-help abatement proceedings: 1 . As stated above, a detailed formal report should be obtained from Dan Cook. It should contain his conclusion that the District must, for the protection of its existing water supply, destroy the Prosser Well. 2 . Upon receipt of such report (or immediately, acting upon prior letters and communications from Mr. Cook) the Board should meet and by resolution: (i) recognize the preliminary determination that the Prosser Well constitutes a public nuisance; (ii) set a hearing date at which sworn testimony as to all objections to such determination will be STEINHART, GOLDBERG, FEIGENBAUM & LADAR Mr. Milton Seymour September 16, 1978 Page Seventeen r-� heard and Mr. Cook' s report considered; and (iii) order that proper written notice of such determination and hearing date be given immediately to the Paynes and interested parties and that a similar notice be posted at the well-site (if possible) and at the District' s offices. The hearing date should be set a reasonable length of time after the date of the resolution. 3 . The hearing should be held, and Mr. Cook' s report considered along with any opposing reports, and testimony and other evidence and a formal finding and determi- nation should be made as to whether the Prosser Well is in fact a nuisance which should be abated. Such determination should be made on the basis of competent sworn testimony and evidence. At the hearing the Paynes and the adjoining landowners have the right to be represented by counsel and the right to have their own and any other expert' s opinion considered. Upon final determination of the issue, the Board should also consider enacting a general Ordinance providing that no other well can be built within 500 feet (or such other separation as may be recommended by Mr. Cook) of any petroleum pipeline within the District and that violation of the Ordinance shall constitute a public nuisance. Upon determination of the issue, notice of the findings and conclusions (and the Ordinance, if enacted) should be given to the parties, and a reasonable period of time specified before taking action to abate the nuisance. During this period it is possible that the Paynes will sue the District to enjoin it from destroying the Well. If this occurs the District will be forestalled from destroying the Well until the court makes a determination of whether there is a nuisance. Such determination could be expected in a relatively short period of time, given the expected position of the District. If the Paynes lose this suit the District can proceed to destroy the Well. If the District should be enjoined by the court then at least it should be relieved from liability for damages for failure to abate the nuisance. The advantage of this procedure is that it forces the Paynes to initiate litigation. r^� STEINIIART, GOLDBERG, FEIGENBAUM & LADAR Mr. Milton Seymour September 16 , 1978 Page Eighteen The above constitutes the results of our study, consideration and research on the matter and our opinion as to the recommended course of action for the District, recog- nizing that it is all based upon certain assumptions and that a great deal of weight is placed upon the strength of Mr. Cook' s opinion regarding the scope and nature of the danger posed by the Prosser Well. The Board should consider all of the options or avenues presented in this letter, and the risks attendant to each before deciding whether to take the action we recommend. The ultimate decision must be that of the Board. In this regard we invite you to pose any questions and to discuss with us any of the points raised in this letter after you have had a chance to review and study this report. Very truly. yours, i Michael R. Marron SPATE UF CACIFO?,NiA—HEACTH AND Y/ELFA JCY EDMUND G. BROWN JR., Govern 'UEPARTMENT OF HEALTH 2135 AftARD AVENUE, ROOM 14 CC AS30CIATES REDDING, CA: 96001 (91G) 246-6345 December 9, 1977 12 '77 Cook Associates 2060 Park Avenue Oroville, California 95965 Attention: Mr. Dan J. Cook IPPO _mc In accordance with your request, I have reviewed the existing separation between Truckee-Donner P.U.D. 's Prosser Well and the Southern Pacific Pipeline Company's high pressure petroleum product pipeline. The 60-foot separation is considerably less than the 500-foot separation recommended in the enclosed stan- dards. We cannot approve the use of Prosser tell in the Truckee water system unless adequate separation is provided betjgeen the well and the petroleum transmission main. If separation cannot be provided, Prosser Well should be destroyed in accordance with the State plater Well Standards to prevent possible contamination of usable water aquifiers. L1 oyd R. llei nzel Senior Sanitary Engineer Sanitary Engineering Section LRH:vs cc: Nevada Co. Health Dept. Encl . APPENDIX A 1 ASSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE. CALIFORNIA 95963 PHONE (DIG) 533.6457 / ! 1 1 June 21, 1978 IL William C . Payne 201 Greenwood Drive Woodland, California 95695 4 01 Dear Mr. Payne: I am writing on behalf of my client, the Truckee Donner Public Utility District. The District is the purveyor of water and power in the Truckee community. We were told by Inter-County Title Company that you have recently purchased a major portion of Section 1, Township 17 North, Range 16 East, M.D.M. , in Truckee, California, from the Fibreboard Corporation. Several years ago there was a development proposed in Section 1 known as Timber Country that was to be a companion project to the Northstar project in Placer County. There was also a proposal several years ago to construct a single family residential development in Section 1 that was known as Caravan Estates . Unfortunately, no one that was connected with the District at the time of these proposals remains in the employ of the Truckee Donner Public Utility District at this time. However, we do know that in the early 1970 ' s a well was constructed, presumably to provide a water supply for one or both of the above noted proposed projects . Possibly the well was to supply water for other areas of the community as well. The exact intended purpose of the well is not known and the above possible purposes are conjecture on my part. What is known about the well and its physical location is that it is unsuitable for a public water supply. Unfortunately, the person or persons that selected the well site failed to note the high pressure petroleum products line which passes 65 feet to the APPENDIX B n,:. i t•:rl _ , ._ ior_ t :,,,,n •. p. VAN.l Cc•.'-�c r. William Payne Woodland, California , 'June 21, 1978 Page 2. west of the well. The petroleum product line is obvious to all persons that have visited the site and I am sure that you are aware of its location of your property. The State Health require- ments specify the minimum horizontal separation from any petroleum storage facility to a public water supply well at a minimum of 300 feet. There is nat. a specified separation standard for a high pressure petroleum pipeline and a public water source, however, the indications from the State Health Department have stated that the horizontal separation should be at least 1000 feet. Obviously the separation does not exist between the Prosser Well and the Southern Pacific Pipeline Corporation' s high pressure petroleum product line. It is therefore impossible to use the well as a source of public water supply. Even more important is the fact that the potential for petroleum products reaching the groundwater aquifer are present due to the type of construction and the physical location of the two facilities in question. The Martis Valley aquifer is the major water source for the entire Truckee Martis Valley area. The protection of the aquifer is uppermost in the minds of the Board of Directors of the Truckee Donner Public Utility District. Another unfortunate occurrence that took place with the siting of the Prosser Well. The Prosser Well is located on your property near your north property line as shown on the attached sketch. The Distr.i_ct, so far as I have been able to determine, does not have a riplit and/or an easement for the construction, operation, repair and maintenance of the Prosser Well. The District wants to seal off the well so as to prevent the possible contamination of the Martis Valley aquifer. The District wants to enter onto your property with your permission, in order to accomplish the sealing of the well. Enclosed for your consideration is a Right of Entry form that I would like for you to review, and if you find appropriate, execute and return to our office for further handling. The work of sealing the well will be accomplished upon receipt of the Right of Entry. The District now has a contractor working on other water sourc-- of supply facilities and it is the intention of the Di:; Lrict to seal the well by change order under the existing construction contract with C . W . Roen Construction Company. William Payne 1� _Woodland, California June 21, 1978 Page 3. Should you have any questions regarding this matter, please do not hesitate to call either myself or Milton Seymour, General Manager of the Truckee Donner Public Utility District at 916-587-3896. Very truly yours , COOK ASSOCIATES r Dan J. Cook Civil Engineer DJC/cab Enclosure cc: Truckee Donner P.U.D. Steven Grumer_ Esq. RIGHT OF ENTRY Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 Re: Abandonment and Sealing of the Prosser Well Directors: Permission is hereby granted to enter upon our land more particularly described as follows : All that real property situate in the County of Nevada, State of California, described as follows : All of Section 1, Township 17 North, Range 16 East, M.D.M. EXCEPTING THEREFROM: All that portion of said Section 1, lying southeasterly of the northwestern perimeter line of the tract of land first described in the deed from Fibreboard Paper Products Corporation, also known as Fibreboard Products , Inc. , a Delaware corporation, to State of California, dated January 8, 1958, recorded March 6, 1958, in Book 243, page 266, Official Records of Nevada County, State of California. Permission to enter upon the said parcel of land is granted for the purpose of sealing and abandoning the Prosser Well for the protection of the Martis Valley aquifer and accomplishing all incidents thereto. It is understood that the contractor who will perform said work under this agreement is liable for any damage to the premises caused by his negligence. It is also understood that the contractor is required to restore the property in accordance with the Contract Documents. It is further understood that the governing body has required the contractor to obtain and to keep in full force and effect adequate insurance to protect all persons affected by the contractor's operation. This permission is granted wholly for the purpose of facilitating the sealing and abandoning of the Prosser Well for the protection of the Martis Valley aquifer, and accomplishing all necessary incidents thereto, and shall continue in effect until completion of said installation. Very truly yours , William C . Payne, A Married Man 201 Greenwood Dr. , Woodland, Ca. Signature Date: RESOLUTION NO. 78 47 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT .•� DECLARING A PARCEL UNNECESSARY FOR DISTRICT USE WHEREAS, On February 21, 1978, the Board of Directors of the Truckee- Donner Public Utility District adopted Resolution No. 7810 Clarifying District Policy Regarding the Lease of District Land; and WHEREAS, a potential lessee exists for the parcel referred to herein; and WHEREAS, the Manager and District Engineer have concurred in the size of the parcel and the desirability to obtain long-term revenues from the lease thereof; and WHEREAS, an independent appraisal has been obtained from Roger N. Bonnett, M.A.I., relating to the value of the parcel; and WHEREAS, appropriate findings have been made pursuant to Public Utilities Code §16431 et.seq. and Government Code §54221 et.seq.; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Truckee-Donner Public Utility District as follows: 00- That the Board of Directors does hereby find the 1.9 acre parcel located on Donner Pass Road to be un- necessary for District use and available for lease pursuant to the terms of the current District policy. Said property is described as follows: A portion of the Northeast one-quarter of Section 16, Township 17 North, Range 16 East, M.D.M., known as Nevada County Assessor's Parcel No. 18-570-10. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District, at a meeting held within said District on the 18thday of September , 1978, by the following roll call vote; AYES: Hatch , Huber , Kuttel , Maass NOES: Sutton ABSENT: None i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT j r— By AMES A. MAASS, President ATTEST: 7 ,111 A. MILTON SE , Clerk Thereof 5� RESOLUTION NO. 78 48 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE TRUCKEE FIRE PROTECTION DISTRICT WHEREAS, on August 7, 1973, the Truckee-Donner Public Utility District and the Truckee Fire Protection District entered into an agreement establishing procedures for the operation and maintenance of the fire hydrants owned by the Truckee-Donner Public Utility District; and WHEREAS, in light of the recent approval of Proposition 13, and its effect on the Truckee Fire Protection District, the Board of Directors of the Truckee-Donner Public Utility District has agreed to rescind the annual rent of $1.50 per hydrant as set forth in said Agreement; and WHEREAS, the parties desire to further clarify their respective rights and obligations respecting the fire hydrant system. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District as follows: That the President is hereby authorized and directed to execute on behalf of the Truckee-Donner Public Utility District a certain agreement with the Truckee Fire Protection District clarifying their respective rights and obligations concerning the fire hydrant system. A copy of said agreement is attached hereto and marked Exhibit "All. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District, at a meeting held within said District on the 18th day of September , 1978, by the following roll call vote; AYES: Hatch , Huber , Kuttel , Sutton , Maass NOES: None ABSENT: None TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By AMES A. MAASS, President ATT A. MIL ON SEYM , Clerk Thereof I� FIRE HYDRANT AGREEMENT THIS AGREEMENT, made and entered into this day of , 1978, by and between the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, hereinafter referred to as "PUD" and the TRUCKEE FIRE PROTECTION DISTRICT, hereinafter re- ferred to as "Fire District." WHEREAS, on August 7, 1973, the parties entered into an agreement establishing procedures for the operation and maintenance of the fire hydrants owned by the PUD; and WHEREAS, in light of the recent approval of Proposition 13, and its effect on the Fire District, the Board of Directors of the PUD have agreed to rescind the annual rent of $1 .50 per hydrant; and WHEREAS, the parties desire to further clarify their respective rights and obligations respecting the fire hydrant system. NOW, THEREFORE, the parties hereto agree as follows: 1 . The Agreement of August 7, 1973, is hereby declared null and void. ` 2. Fire District shall provide all of the labor and materials nec- essary for the maintenance and operation of the hydrant system. 3. PUD shall supply a maximum of five (5) replacement hydrants during each calendar year for Fire District installation. Fire District shall install said hydrants at its own costs, and said hydrants must be connected to the PUD's water system. In the event that Fire District does not request and install its five allocated hydrants in any calendar year, no credit shall exist for additional hydrants in any subsequent year. 4. It is acknowledged between the parties that the PUD shall remain the owner of all hydrants. 5. Any hydrant and required components that are requested for private or residential protection will be installed at applicant 's costs by PUD personnel . These additions will not affect the five annual hydrants as specified above. 6. The PUD shall supply water to all fire hydrants at no charge to the best of its ability, and will not be held responsible for any fire damage that may result from an insufficient quantity or supply of water. -1-