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HomeMy WebLinkAbout1978-10-16 Min - Board Q� REGULAR MEETING OCTOBER 16, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the District office at 7:03 P.M. ROLL CALL: Directors Hatch, Huber, Kuttel , Sutton, and Maass were present. r, EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: Substitute District Counsel Mark Pfotenhauer was present. District Engineer Dan Cook arrived at the meeting at 7: 16 P.M. OTHERS PRESENT: Among those present were Mike Diaz, Nick Nicholson, Marigrey Fish, Eric Schwarz, Frank Aiello, Michelle Matthews, Shirley Rosamond, Bobby Reader, Guy Palilla, Don Strand, Keith Sauers, Gary Crenshaw, Bobby Raber, Ron McPherson, Mike Samuel , Dr. Tapia, and Winston L. Zirjacks. APPROVAL OF MINUTES The President noted that one set of minutes submitted for approval had been inadvertently left off the agenda. Those minutes will be placed on the next meeting agenda for direction from the Board. REVIEW OF DRAFT MINUTES OF SEPTEMBER 5, 1978 and SPETEMBER 18, 1978 Relating to the draft minutes of the July 6, 1978 meeting (the set omitted from the agenda in error) , Director Huber noted that the figures copied to the Board as corrections by the secretary (having to do with water production and usage) were not, in fact, corrections, but her computations. She requested the Board disregard such figures. The President noted that Director Sutton had submitted corrections to the r..., September 5th draft minutes; Director Huber also submitted corrections. Director Hatch moved that the minutes for the September 5th meeting be prepared in final form as corrected. The motion was seconded by Director Kut- tel . ROLL CALL: Hatch, aye; Huber, abstain; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber noted that she had abstained because she had not read the corrections submitted by Director Sutton. Regarding the September 18th meeting, President Maass noted that he and Directors Huber and Sutton submitted corrections to the draft minutes. Re- lating to page 10 of the draft, discussion of the Airport Well , Director Huber agreed that Director Sutton's correction rather than her's should be incorpor- ated in the final draft. Director Sutton moved that the minutes of September 18th be prepared in final form incorporating corrections that were submitted by the Directors. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, abstain; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND It was noted that not all the Directors received the Statement of General Fund in the mail ; copies were provided to them at the meeting. In answer to Director Sutton's question relating to the payment of Roger r— Bonnett's bill for the appraisal of various District parcels, dated October loth, Mr. Seymour stated that Mr. Bonnett had requested payment as soon as possible after delivery of the appraisals. Relating to the TTSA billing in the amount of $114.60, Director Sutton noted she felt there were complications and decisions would have to be reached by the Board. He noted that the District has already paid $84 - there is a billing in the amount of $114.60 awaiting approval . The District requires Board approval to remove $153.45 from accounts receivable because that is the amount TTSA deducted from the amount paid on one of the TDPUD's billings. Director Sutton asked if payment of the TTSA billing could be deleted from bills approved at this meeting and, at the next meeting, have a lo/16/78 pg. 1 special item allowing specific action in order to straighten out the matter. Discussion of "fixture units," as referred to by TTSA, ensued. Director Sutton moved that the District pay the bill from Roger Bonnett for the appriasal in the amount of $1 ,600, and, that the TTSA sewage treat- ment fees be placed on the agenda as a separate item for the next meeting for consideration of payment and discussion by the Board. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The Chair directed that the TTSA item be placed under Unfinished Business, —� as the matter has occurred in the past. On the bills listed for approval , Ms. Chapman should place the bill in a different category at the end of the list, indicating that it is above and beyond the normal bills for the month. The Board will take action separately from the rest of the bills. FmHA CONSTRUCTION ACCOUNT It was noted that the FmHA Construction Fund Status Report has been re- ceived. Status of the 77-1 construction and funding will be discussed dur- ing the Engineer's Report. REVIEW OF JULY BALANCE SHEET AND STATEMENT OF REVENUES AND EXPENSES Mr. Seymour reported that the July Balance Sheet and Statement of Revenues and Expenses reflected the new water rate for the first time; Water Depart- ment, current month, went from $19,070 in 1977 to $27,077 in 1978. Water usage to date has been less in 1978 than it was in 1977. Mr. Seymour noted that, in September, there will be some changes made in Standby Revenue. An adjustment in the amount of 1977 Standby Revenue will be made - a transfer from the Water Department to the Electric Department. (Standby Revenue, in the July 1978 Statement of Revenues and Expenses, was listed for the first time as a separate item.) Mr. Seymour stated he was concerned with the higher expenditures in 1978, but felt it was due to increased activity in the District. The Directors had no questions respecting either report. COMMITTEE REPORTS Planning Department Notice Committee - Directors Huber and Sutton met in regards to Planning Department Notices received by the District; their find- ings will be reported later in the meeting during discussion of the Notices. MANAGER'S REPORT General status of District - Outages - Several minor power outages have occurred during the past two weeks, Mr. Seymour reported. Loss of a transformer in the Sierra Pacific Power system affected all of Tahoe Donner and Donner Lake cus- tomers as well as all of northern Nevada. The Truckee Substation remained on during this outage because it is fed from Verdi and connected directly to the Tracy Steam Plant. There were several water outages during the past two weeks. The most serious were outages in the Deerfield area caused by Jetco Underground tying in services and firehydrants. Consternation on the part of some of the businesses at the east end of Donner Lake was noted. Report as to how power will be provided to Beacon Hill Subdivision - The --� Manager reported that he had spoken with George Gardai , developer of Beacon Hill , and explained the District policy. Mr. Gardai verbally agreed to in- stall the complete power distribution system in the subdivision to the Dis- trict's specifications. The District will mark the location of the poles and guys, approve the design drawings, and inspect and approve the final con- struction. Essentially, the same requirements will be placed upon the develop- er for the water line system. Report respecting Meadow Park sewer assessments - Mr. Seymour advised that he discussed this matter with Dr. Tapia, superintendent of the Recreation and Park District, who indicated the non-payment was an oversight on the part of the Park District, and further indicated that they would take action to rectify the matter. Mr. Seymour noted that he had asked Ms. Chapman to notify the County of the change in billing name and address. 10/16/78 pg. 2 i �U7 Dr. Tapia, present in the audience, noted that the assessment bill had been filed inadvertently resulting in non-payment. Report regarding White Pine County's proposal for electric generating plant - Mr. Seymour reported that he spoke with several engineers in Sierra Pacific Power Company's planning department about the possibility of wheeling elec- tricity. It was their suggestion that Mr. Seymour write to Max Jones, the Vice President of Engineering and Planning regarding wheeling and Sierra Pacific's capability of serving the District in the future. Report re whether or not cost replacement for Northside Well and repair of motor for standby can be charged to Tahoe Donner Trust Fund - It was noted by the Manager that a letter from Martin McDonough regarding the Tahoe Donner Trust Fund was received today. According to his letter, it was Mr. McDonough's opinion that the cost for the replacement motor at the Northside Well and re- pair of the motor for standby could not be charged to the Tahoe Donner Trust Fund. Mr. Seymour advised that if Wells A and B were put on line, this expendi- ture, he believed, could be charged to the Tahoe Donner Trust Fund. Report regarding power line extension under Rule 15 to serve Sanders No. 1 Well - The District provided a quotation of $10,000 to Dart for a power line extension to serve Sanders No. 1 Well . Dart elected to provide the necessary line extension to the Sanders Well in accordance with District requirements believing that the cost would be less. Mr. Seymour noted that he had agreed to this, and Dart has contracted with Slater Electric. Discussion ensued as to whether or not an agreement between Dart and the TDPUD would be necessary; reimbursement to Dart if others should connect to the line extension; the District's Rule 15 having to do with line extensions, and Ordinance No. 6701 . Explanation - Sugar 'n Spice and La Bellavia meter problems - Mr. Seymour noted that, in 1972, the District made an error in meter installation at a place of business known as the Holy Doughnut; the multiplier was not written in the meter book resulting in the reading being 1/40th of the correct amount of electricity. In 1973, the error was discovered and personnel incorrectly calculated the multiplier to be 80 instead of 40. Consequently, all subse- uqent bills to all occupants of that premises were incorrect. Upon investi- gation, in July of this year, the use of an incorrect multiplier was discovered and corrected. District personnel have recalculated all power bills since the meter was placed into service. As a result, the owners of the Holy Doughnut - Sugar 'n Spice Bakery were refunded $2,471 , which included interest at 7% per year compounded annually; LaBellavia, the current occupants, received a credit in the amount of $2,064; Port Woodwall , Jr. , the owner of the building, was forwarded a check in the amount of $9. REVIEW AND POSSIBLE DIRECTION REGARDING TEN SURPLUS DISTRICT PARCELS REQUEST OF HIGH SIERRA SENIOR CITIZENS Present in the audience was Frank Aiello, the contractor interested in constructing housing for the senior citizens. He indicated that he had been doing such construction since 1971 , and, in most instances, Farmers Home Ad- ministration provided the funding; interim financing is by any interested lender. A project in Colfax, consisting of 67 units, has just been completed. He noted that it was his understanding that senior citizen housing was badly needed in the Truckee area; a site has been difficult to locate. He felt sure r... that, if FmHA was provided the necessary information, they would issue a go- ahead for the project and/or a commitment. Director Huber explained the Dis- trict's bid policy. Director Sutton stated she didn' t think there was any requirement that the District go to bid although it has been the policy to do so, and that the District could establish a special policy to apply to senior citizen housing. Mr. Aiello noted that in a bid type situation, un- less it was known that FmHA would commit to the loan, they could not bid to buy the property. It is their practice to option, then tie the option in with the government commitment. Mrs. Rosamond, in answer to President Maass' question, noted that the Senior Citizens were interested in parcels L, M, N, and 0. Fire flow avail- able to those parcels was discussed. District Engineer Cook advised that, for a housing complex, fire flow would need to be augmented. 10/16/78 pg• 3 Mr. Aiello advised that it was his desire to locate a level parcel to which water and sewer service is available. He asked, because of the time element involved with the Federal Government, for any help the District is able to give with respect to obtaining the necessary land. Director Huber suggested that Mr. Aiello be provided with a map of the District's surplus land. After viewing the available parcels, she requested Mr. Aiello make a determination as to suitability and advise the Board ac- cordingly. Perhaps the District can place a hold on those parcels of inter- est while the construction/loan package is put together. Director Huber moved that the District provide Mr. Aiello with a map of the surplus parcels, that someone show Mr. Aiello where the parcels are located, that determination be made as to suitability, and that Mr. Aiello come back to the Board with a proposal ; the District will then work out provisions for a hold on any parcel that would be suitable for the Senior Citizen housing. She requested that this be done prior to the next Board Meeting. The motion was seconded by Director Hatch. ALL AYE BY VOICE VOTE. SO MOVED. The President clarified, for Director Sutton's benefit, that the ten par- cels being discussed include parcels L, M, N, and 0. He further stated that the appriasals prepared by Mr. Bonnett have been received by the District. REQUEST OF TRUCKEE DONNER RECREATION AND PARK DISTRICT Dr. Tapia referred to a letter written by the Recreation and Park District which removed the restriction of having to confer with that District regard- ing the instant parcels. Such letter stated that the parcels did appear to be of value to the TDR&PD, but because of financial restrictions, the Park District would be unable to take advantage of the PUD's offer. The Truckee Donner Recreation and Park District, at its July 6, 1978, Board Meeting, re- jected the TDPUD's offer. Dr. Tapia noted that all the restrictions and re- quirements of the State law had been complied with by the TDPUD in regards to declaring these parcels surplus. He then made note of Mr. Seymour's advice to him that the TDPUD Board would consider holding some of the land in abey- ance until such time as the Park District might be able to purchase the land. It was Dr. Tapia's request that the District hold parcel J. After brief discussion, Director Huber moved that the Board direct the at- torney to draw up a suitable lease for parcel J between the TDPUD and the Truckee Donner Recreation and Park District in the amount of $1 .00 per year and the payment of the sewer assessments, and such lease be recorded with the County of Nevada. The lease is to be prepared in resolution form for presenta- tion at the next Board Meeting, November 6, 1978. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Dr. Tapia advised that it would not be possible for him to be in attendance at the November 6th meeting. The Directors indicated that the lease would be reviewed and, most likely, delayed until the following meeting. Review and possible direction regarding the remaining surplus District par- cels will be placed on a future agenda. REVIEW AND DIRECTION REGARDING OUTSTANDING TRUCKEE DONNER RECREATION AND PARK DISTRICT BILLING .(TRUCKEE RIVER REGIONAL PARK) Dr. Tapia referred to a letter written to the Park District by Ms. Chapman of the TDPUD dated May 25, 1977. According to Ms. Chapman's records, Dr. Tapia stated, the TDR&PD had an outstanding bill in the amount of $6,411 .92 for work done at the rodeo grounds for electrical services. He read to the Board his response to Ms. Chapman's letter wherein points of contention were noted. Referring to the Park District's dissension about line extensions, Director Sutton stated she felt this matter is a good example of why electric line extensions should be by agreement with the Board. Dr. Tapia noted that a letter from the TDPUD auditor had been received which asked the Park District to confirm that they owned the PUD $4,399.67. He stated the TDRSPD had informed the auditor that they did not owe the PUD that amount. Another letter was received from Ms. Chapman dated May 8, 1978, which included a rebilling and copies of invoices. The TDR&PD responded and referred the PUD to their previously written letter setting forth contentions. Mr. Seymour noted that the Bookkeeper had prepared the billing from time sheets 10/16/78 pg. 4 o� and material charge tickets. The existing problem is due to the fact that the billing does not conform to the verbal estimate given to the Park District by a previous employee. That estimate was in the neighborhood of $1 ,000 to $1 ,500 according to Dr. Tapia. Mr. Seymour suggested that, inasmuch as the District had adjusted the bill- ing presented to the Horsemens' Association, the District accept $1 ,500 as payment in full from the Park District. Director Huber stated that, since she was a member of the Board of the Park District at the time the work was performed, she would like to abstain from participation in the discussion. Director Hatch moved that, regarding the outstanding Truckee Donner Recrea- tion and Park District bill for the Turckee River Regional Park, the District accept payment in the amount of $1 ,500 as total payment for that project. THE MOTION DIED FOR LACK OF A SECOND. Director Sutton moved that this matter be referred to the Manager and Counsel for recommendation and put back on the agenda for the November 6th meeting. NO SECOND FORTHCOMING, THE MOTION DIED. Director Sutton moved to table the item. THE MOTION DIED FOR LACK OF A SECOND. Director Sutton stated she would not support the District's collecting less money than is due. Director Hatch moved that, respecting the outstanding Truckee Donner Recrea- tion and Park District bill for the Truckee River Regional Park, the District accept payment in the amount of $1 ,500 (the high bid quoted to them) as total payment for that project. He further stated that in the absence of an agree- ment with the District, with only verbal negotiations between the Park Dis- trict and the PUD, he felt it was ridiculous to let the matter continue. Dir- ector Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, abstain; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton requested that the minutes show she had voted "yes" only because there was no written agreement. MEADOW PARK SEWER ASSESSMENTS Regarding the approximate $5,000 owed to the TDPUD by the TDR&PD for past sewer assessments, Director Sutton asked what provisions for repayment the Park District had made. Dr. Tapia advised that the Park District is reassess- ing; after January 1st, it is the hope of that District that there will be another bill through the State Legislature. He requested that the PUD be patient until after the new meeting of the Legislature; the Park District may receive enough money to make a suitable payment. If not, they will find some other means of repayment - probably by way of payments. It was his preference that the TDR&PD make a large payment after the first of the year. ORDINANCE ACCEPTING PHASE I PIPELINE The draft ordinance approving and accepting the Tahoe Donner off-site water transmission system, Phase I , was reviewed by the Board. District Counsel and District Engineer Cook explained the clauses contained in the Ordinance. It was determined that the Ordinance should be redrafted. The third enact- ment clause should include reference to the bonds referred to therein. An enactment clause stating that the District accepts the off-site water trans- mission system is to be added. The President advised that the matter would be held over for action at the next Regular Meeting. REVIEW OF TITLE REPORT ON DISTRICT PROPERTY LOCATED BEHIND A & W: POSSIBLE ACTION RELATING TO REQUEST OF A. H. KOEPF TO PURCHASE SUCH PROPERTY Mr. Seymour advised that a letter explaining the report had been received from the Title Company several days ago, and had been copied to the Board. 10/16/78 pg. 5 It was the Title Company's contention that the property belonged to the District; however, the County has an easement on the property to build a road. In view of the existing easement, no permanent structure may be placed on the property. He further advised that an abutting property own- er, Glen Stice, preferred that the property remain as a buffer between the residential and commercial areas. It was Mr. Seymour's suggestion that Koepf and Lange be given permission, either by lease or agreement, to use a portion of the land for parking and snow removal provided they plant a suit- able screen between the portion used and the residential section. Director Sutton recommended that all abutting property owners be notified of the pro- posed plan and given a chance to respond. Director Sutton moved that this matter be held over until the November 6th meeting , and that property owners abutting on the easement be notified of the agenda item at least a week in advance of the meeting. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. After discussion of the County's easement presently existing on this property, and prior to the roll call vote, Mr. Cook advised that the pro- cedure to be followed in this instance would be to request an abandonment of such easement by the County. The County will then ask each of the public utilities and anyone that may have a record of interest to quitclaim that interest, thus giving the District clear title. However, it would not be necessary to remove the underlying cloud prior to allowing Koepf and Lange use of the property. Director Sutton indicated that if clear title is ob- tained, she would be more interested in selling a strip of the land to the developer at the going rate instead of an informal arrangement. The President requested that Mr. Koepf be notified of the date of the next meeting. Director Hatch moved that the Board direct the Manager to contact Nevada County and ascertain whether they would be willing to abandon their ease- ment on this particular parcel . The motion was seconded by Director Kuttel . ALL AYE BY VOICE VOTE. MOTION CARRIED. REVIEW OF R. W. BECK'S RECOMMENDATIONS RELATING TO AN INCREASE IN SUBSTATION CAPACITY IN THE TRUCKEE AREA Correspondence dated the 12th from R. W. Beck was received by the Directors on today's date; President Maass ordered that a copy of this correspondence be attached to these minutes,. The Substation Planning and Design Work Order prepared by Beck and Associates was reviewed and discussed. Mr. Seymour rec- ommended that the Board authorize executive of the Work Order. Director Sutton moved that the Board authorize the President to sign the work order of R. W. Beck and Associates having to do with substation planning and design services. Substitute Counsel Pfotenhauer stated that, from in- formation gleaned during review of the applicable code sections, he felt the resolution declaring that the public interest and necessity of the District demands acquisition of public utility works should be passed prior to auth- orization to execute the work order. THE MOTION DIED FOR LACK OF A SECOND. Director Sutton moved that the item be tabled until the next meeting for further review and direction. After advice from Counsel that the resolution necessary had been prepared for consideration at this meeting, Director Sut- ton withdrew her motions. RESOLUTION DECLARING THAT THE PUBLIC INTEREST AND NECESSITY OF THE DISTRICT DEMANDS ACQUISITION OF PUBLIC UTILITY WORKS After a brief discussion, Director Sutton moved that the Board adopt the resolution (7850) declaring that the public interest and necessity of the District demands acquisition of public utility works related to electrical substation facilities. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. R. W. BECK AND ASSOCIATES ' WORK ORDER Director Sutton moved that the Board authorize the President to execute the R. W. Beck Work Order having to do with substation planning and design No. WW-14l5-ESI-MY dated September 19, 1978, signed by Ken Merriman. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. 10/16/78 Pg• 6 1D� The President noted that R. W. Beck's recommendations relating to an increase in substation capacity in the Truckee area will be discussed either at a Special Meeting or at the next Regular Meeting, November 6, 1978. LEASE OF 1 .9 ACRES OF DISTRICT LAND REVIEW OF BID DOCUMENTS - RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS It was determined that the invitation to bid should be advertized in other .►r areas as well as locally. Director Kuttel moved that the Board adopt Resolution No. 7851 setting forth minimum bid requirements for the 1 .9 acre parcel located on the corner of Highway 89 and Donner Pass Road. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. The Board requested that Mr. Pfotenhauer include the following items in the Conditions of Lease: "That the lessee shall be responsible for taxes and assessments to be levied on the parcel ." "The District shall retain control over the use of the parcel and the design of the structures to be constructed thereon for the term of the lease and any extensions thereto." "The lease cannot be assigned and the property cannot be sublet with- out the written consent of the District's Board of Directors." Although specification regarding the term of the lease was discussed, no direction as to its length was given. Regarding the Invitation to Bid, copy of which is attached, after discussion, �., it was determined that paragraph 3, last sentence, should be changed from ". . . a reasonable period of time," to read ". . .fails to accept the same within sixty (60) days." Length of time necessary to obtain a zoning change from the County was dis- cussed. For Board review at the next meeting, Mr. Pfotenhauer will prepare a question- naire for each prospective bidder to complete; this will become an attachment to the Invitation to Bid. The President noted the direction given to District Counsel , and further noted that these two items (Conditions of Lease and Invitation to Bid) would be held over to the November 6th meeting. DISCUSSION AND POSSIBLE DIRECTION REGARDING THE DESIGNATION OF AN AUDITOR FOR 1979 President Maass advised that Directors Huber, Kuttel , and Sutton interviewed a number of auditors last year. To the best of Mr. Seymour' s recollection, he stated, it was Arthur Anderson who most impressed the Directors conducting the interviews. Director Sutton suggested that a proposal for the 1978 audit be obtained from Arthur Anderson. Director Huber moved that the Board direct the Manager to contact Arthur Anderson for a proposal for the cost of the 1978 audit and workshop prior to r— the publication of the audit, and a personal presentation by the member of the firm that would actually be in charge of the audit at the next regular meeting. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kut- tel , aye; Sutton, aye; Maass, aye. SO MOVED. ABANDONMENT OF PROSSER WELL The President noted that two possibilities to facilitate abandonment of Prosser Well had been presented by way of Mr. Marron's recent correspondence; one was unacceptable - the other, a "self-help" procedure was the one recom- mended by Mr. Cook. After discussion, Director Huber moved that the Board direct Mr. Cook to prepare a report on the possible consequences of the contamination of the acquifer by the proximity of Prosser Well to the high-pressure petroleum pro- ducts pipeline. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; 10/16/78 pg• 7 Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISTRICT ENGINEER'S REPORT The President advised that, since there were parties interested in certain items to be discussed during the Engineer's Report in the audience, the Board would move to the Engineer's Report. Status Reports Project 77-1 construction and funding - Jetco is in the process of completing work on the Deerfield Line. There has been a problem tying in some of the 4'' lines that were improperly terminated in the original subdivision con- struction. Roen is presently at a standby status awaiting arrival from Sierra Switchboard of the el-ectrical equipment for the Southside Well No. 2; aniticpated arrival time is November 1 . Change order No. 4 in the amount of $296 for an air trap was reviewed. Bill Nork very strongly recommended the air trap, as did Mr. Cook, and Mr. Cook reported that it has already been installed on his authorization. Director Kuttel moved that the Board accept change order No. 4 in the amount of $296. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Tahoe Donner Phase 11 Construction - Mr. Cook advised that Hood Construction has completed the installation of the transmission main; the intertie has been made, and testing was successful . It was Mr. Cook's belief that Hood's work was excellent; he further stated he felt they expended special effort in limit- ing the construction inconveniences. It was Director Sutton's contention that many residents had been inconvenienced. Project 77-1 - In response to Mr. Seymour's question, the District Engineer advised that, at the Donner Creek Well , his concerns regarding the tie-in had been resolved. —' Tahoe Donner Sanders Well No. III - Mr. Cook reported that there was some difficulty with the main bearings in the drive block of the drilling rig at Sanders Well No. III . The overhaul of the bearing within the drive block required approximately four days down time. The repair has now been ac- complished and the test hole has been drilled to 183' . There has been an additional equipment failure that will take several days to repair. The drilling is going very slowly. The geology at Sanders Well No. III appears to be totally different than Sanders No. 1 , Sanders 11 , and Northside. Placer County Service Area annexation - The District Engineer reported that 2 1 petitions have thus far been mailed. 69 returns have been received of which 44 are in favor of annexation and 14 are opposed. There are apparently ten bad addresses - or the property has sold since the date of the Placer County roll . Eleven have questions of one kind or another. Mr. Seymour, having read all of the replies, noted that those that contain questions did not read the letter carefully. Many thought the District was annexing for power also. Only one return has been received from a large property owner, that being from Judge Fugazi who was in favor of the annexa- tion. Mr. Seymour advised that, because he did not yet have the property list, letters have not gone out to the applicable Donner Lake property owners. By consensus, the Board agreed that Mr. Cook and Mr. Seymour should confer and report regarding a slight expansion of the annexation area from Donner Lake easterly to Highway 267 - to include the trailer park and Anderson property. Director Sutton moved that the Manager and Engineer report to the Board on a slight expansion of the annexation area from Donner Lake easterly to Highway 267. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. MOTION UNANIMOUSLY CARRIED. Tahoe Donner - Sanders Well No. 1 - The building slab and related work at Sanders Well No. I have been completed by Quintana Construction, Mr. Cook advised. Quintana is grading the access road and will be laying the 10/16/78 pg. 8 tit inner-connecting pipeline this week. The pump is in place; after the access road has been prepared and the inner-connecting pipeline installed, Quintana intends to complete the enclosure. It is his intention to do all work that is temperature sensitive first. Mr. Cook expected that the electrical equip- ment will be the determining factor as to the total project completion. It was his recommendation that the testing sequence that has been under consider- ation by the Board be finalized so that just as quickly as the power line is extended and the unit made operational the tests can be conducted. He further noted he would like to see the test commenced prior to the recharge cycle. Proposal for office rearrangement and new Board room - As yet, Mr. Cook advised that he has not been able to complete the proposal for office rearrangement. He asked that the matter be continued until the November 6th meeting. Background information on the 2'' line serving the Southern Pacific Railroad trailers - Mr. Cook reported that he has researched the matter, but has been unable to locate the root installation agreement. Mr. Seymour advised that he, too, has been unsuccessful respecting this matter. Proposal for office rearrangement and new Board room - Director Sutton noted that she has concerns about a Board Room being located on the second floor because of difficult access for the handicapped. Mr. Seymour advised that he has previously expressed his concerns regarding this matter to Mr. Cook. Mr. Cook noted that laws in effect at this time require easy access for all . Recommendations regarding Beacon Hill - Mr. Cook referred to his letter of October 10, 1976, to Mr. Seymour which contained recommendations he considered essential for the project. He reviewed his letter with the Board. A copy of that correspondence has been attached to these minutes for reference. Construction of a 100,000 gallon storage tank one pressure zone above the Prosser Heights Tank was discussed. Mr. Cook advised that this would have no effect on the low pressure at the end of the Prosser Heights line. This tank would be located in Zone 6. It was Mr. Cook's suggestion that facility, source and storage fees collected be put into a timely implementation of additional supply in this subservice area. Director Huber noted, and Mr. Cook was in agreement, that a review should be made to determine if any portion of the subdivision would be located with- in the Assessment District paying for the Well . General discussion was held respecting the requirements of Beacon Hill as compared to New Frontier Ranchos. Recommendations regarding Tahoe Meadows Unit No. 2 - Mr. Cook noted that his recommendations regarding Tahoe Meadows Unit No. 2 were set forth in letter dated October 10, 1978, to Mr. Seymour. A copy of that letter has been at- tached to these minutes. Morinoto 24 Unit Duplex proposal - Palisades Drive - The District Engineer advised that the Morinoto proposal is to construct 24 units on the eastern side of Palisades Drive directly south of the proposed theater complex and adjoining the PUD Southside Complex. The development is in the early plan- ning stages. He noted that there are some capacity problems. Proposed 30 lot subdivision in Martis Valley between Ponderosa Palisades South and Sierra Meadows Unit #3 - A review of the proposed study map of the 30 unit subdivision indicates, Mr. Cook stated, that it is within the Ponderosa Pal- isades subservice zone of the District's water distribution system. Therefore, r-- the system must be tied to the Ponderosa Drive main line that ultimately ser- vices Ponderosa Palisades South. Ponderosa Palisades Duplexes - Relating to the Ponderosa Palisades Duplexes, 22 units, Mr. Cook noted that improvement plans were submitted in September. Cook has reviewed the plans, noted suggested corrections, and Cranmer Engin- eering has completed the improvement plans with those corrections at the pre- sent time. That project is ready for Board consideration. One of the early comments to the Planning Commission on this project when proposed was that the loop between Evergreen Circle and Palisades Drive be constructed. (This loop was included on the list of 1979 improvements proposed by Cook Associates) . The owners have provided the TDPUD with $2,000 to be used for this purpose. ($6,000 was budgeted for the project in the 1978 budget) . 10/16/78 pg. 9 Keith Sauers of Cranmer Engineering, present in the audience, stated that the project is 15 lots with duplexes to be located on Palisades Drive. He noted that although construction would probably not begin before next year, they are anxious to obtain the approvals required. In answer to Director Sutton's question, he noted that the cemetery was located in the center of the project and would be protected by a six foot chain link fence with an access easement out to the street - the street will be offered for dedication to the County. Mr. Cook advised that, from the developer's standpoint, there is a time problem involved. Cook Associates has reviewed the plans in accordance with the District's standards and signed them off as recommending them for ap- proval subject to the payment of the appropriate fees. Those fees would in- clude a plan check fee, construction inspection fee, facility fees and tapping fees in accordance with the District' s adopted rules and regulations. Report on miscellaneous springs located within the District - Director Hatch, having been advised by Mr. Cook that certain springs to be discussed were located on Forest Service land, left the Board Room in order to avoid any possible conflict arising from his employment with the Forest Service. Ponderosa Duplexes - In answer to the District Engineer's question, the Pres- ident advised that action regarding the Ponderosa Duplexes would be set on the agenda for the next meeting. Mr. Sauers stated that this project is one that could be impacted by the growth initiatives on the ballot in November. He further stated that sub- mittal has been made to all agencies involved far enough in advance so that it could be processed prior to that time. However, the County has now in- dicated that all approvals must be received by Thursday evening, October 19th. Mr. Sauers stated it was his hope that the Board would act to acknowledge Mr. Cook's recommendation, and consider approval of the plans subject to receipt of the mitigation fees. If the Board or Mr. Cook would establish the fees, Mr. Sauers anticipated that the project owner will provide a check immediately. Director Huber advised that it is the Board's policy that, unless an item is listed on the agenda for action, no action is taken; this policy gives the public an opportunity for input. Mr. Cook noted that the District has written a will-serve letter con- tingent upon compliance. The President advised that the item will be placed on the November 6th Meeting agenda for action under New Business. Fees will be established prior to that meeting. Beacon Hill - Tahoe Meadows - Mr. Zirjacks of Vail Associates noted that, after the last meeting and because of the letter sent by the District to the County, he was under the impression action regarding a will-serve letter would be taken. Director Huber advised that the Engineer's recommendations on both projects had been mailed on the loth of October. Mr. Seymour referred to the District's policy which states the District will serve subject to conditions. After discussion, to clarify, Mr. Cook stated that Mr. Zirjacks would receive will-serve letters on the projects. Report on miscellaneous springs located within the District - Mr. Cook reported that he is presently developing benefit cost ratio analysis for tying into the District water distribution system three springs; Anderson Spring, Prosser Lake Spring, and Sheepherder Spring. A zonal map showing the areas of greatest bene- fit from the inner- connection of the springs to the distribution system was reviewed. He will present the complete benefit cost analysis to the Board at the November 6, 1978 Meeting. Mr. Cook suggested that this matter be re- ferred to the Water Committee for discussion prior to the next Board Meeting. The District Engineer noted that he would be available to meet with the Com- mittee prior to November 6th. Mr. Seymour, Director Kuttel , and Mr. Cook were agreeable to meeting on October 20th; Director Sutton, the other member of the Committee, was not present during this discussion. Upon completion of dis- cussion respecting the springs, Director Hatch returned to the meeting. Report on fire flow - downtown Truckee - Mr. Cook reviewed the Water System Analysis Report diagram of fire hydrant fire flows showing the relative de- ficiencies of the various areas. A copy has been attached to these minutes. Report on reconstruction of District parking area - Due to some aspects of this matter that might require legal counsel , District Engineer Cook requested 10/16/78 Pg• 10 that any discussion on this matter be deferred until Executive Session. In answer to President Maass ' question, Mr. Seymour advised that Gregg Construction, for $612, was providing paving between the parking area and construction done by Hood Construction. RESOLUTION ACCEPTING THE EAST RIVER STREET LINE EXTENSION The President ordered this item put over until the next Board Meeting be- cause the draft presented to the Board was not in correct form. DISCUSSION AND POSSIBLE ACTION RESPECTING FRINGE AGREEMENT BETWEEN SIERRA PACIFIC POWER CO. AND TDPUD President Maass advised that this item had been put over from the last meet- ing because several Directors had not had a chance to review the proposed agree- ment. Mr. Seymour noted that he did not see any problem with the agreement. It would enable Sierra Pacific and the PUD to exchange fringe area customers for convenience. He suspected that Sierra Pacific was anxious that the agreement be consummated because they may want to claim that Glenshire is fringe area and the PUD should serve it. The Sierra Pacific - TDPUD contract for service in Glenshire will expire in 1979. President Maass requested that discussion of the Glenshire agreement be placed on the first meeting agenda in January of 1979, and that information regarding the agreement be provided to the Board before that time. Since the District Counsel had not yet reviewed the fringe agreement, the matter was set over to the November 6, 1978, meeting agenda. DISCUSSION AND POSSIBLE DIRECTION RELATING TO MANAGER'S RECOMMENDATION TO JOIN UNDERGROUND SERVICE ALERT The President noted that this matter was carried over from the last meeting in order to provide the Board adequate time for review of Mr. Seymour's proposal . .�— Review by the Directors not having been made as yet, the President set the mat- ter over to the November 20th meeting. DISCUSSION AND POSSIBLE DIRECTION REGARDING THE ESTABLISHMENT OF A CIVIL SERVICE PROCEDURE President Maass suggested that a committee be formed with respect to the establishment of a Civil Service procedure for the TDPUD. Although not volun- teering for the committee, Director Sutton requested a copy of the procedure the District had obtained for review. Director Sutton suggested that Director Hatch be appointed to this committee since he is familiar with the civil ser- vice procedure. Director Hatch was agreeable to becomming a member of the committee. The Chair appointed Director Hatch to serve, with the Manager and Counsel , on the Civil Service Committee, and to report back to the Board as necessary. Director Hatch requested that the Manager provide him with the information presently on hand. DISCUSSION AND POSSIBLE DIRECTION CONCERNING THE DESIGNATION OF AN ARBITRATOR Director Maass, having stepped down from the Chair, moved that the Board rescind the previous motion regarding the appointment of either the American Arbitration Society or the California Mediation Service as mediators for the District; and, in place, he further moved that the Board designate Mr. Edward Curtis Landergrin, Jr. of Oakland, California, as the Board's arbitrator in all matters regarding Civil Service employer - labor relations. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Maass, aye; Kuttel , aye. SO MOVED. MISCELLANEOUS INQUIRIES There being no miscellaneous inquiries, the President moved to the District Counsel 's report. 10/16/78 pg, 11 DISTRICT COUNSEL'S REPORT Status reports Underground Construction - Substitute Counsel Pfotenhauer advised that, as a result of the meeting with representatives of Underground Construction, a dol- lar amount of $981 to be paid to the District by Underground had been agreed upon. (The adjusted amount of the original billing was $1 ,400.) Director Huber moved that a billing to Underground Construction in the amount of $981 be prepared and mailed to satisfy in full the outstanding account with them for the damage done to the water system. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sut- ton, aye; Maass, aye. SO MOVED. Standby Charges - The President advised that a letter (expressing a favorable opinion by the Legislative Counsel concerning the collection of standby charges through the County tax roll) had been received by the Directors. President Maass requested that this matter be placed on the agenda for the first meeting in March of 1979. Mr. Pfotenhauer suggested the District pro- vide a copy of the opinion to the County notifying them of the District' s intent to make this collection request next year. The Manager was requested, by consensus of the Board, to provide the ap- propriate County officials with a letter and copy of Legislative Counsel 's opinion. Requests for exemption from Standby Charges - Director Sutton requested that the matter of discussion and possible action regarding the requests for ex- emption from Standby Charges be placed on the November 6th meeting agenda. Mr. Seymour advised that Mrs. Chapman had not, as yet, completed a listing of those persons requesting exemption. She will be asked to provide such list at least three days prior to the next Board Meeting. --� Leave of absence policy for managerial employees - Bob Fries of Michael Marron' s office provided corrections to the proposed resolution re leave of absence policy for managerial employees, which were minor in nature, reported President Maass. He requested that the matter be placed on the November 6th meeting agenda under Unfinished Business. A resolution, perhaps embodying the corrections from Mr. Marron's of- fice, is to be prepared for review at the November 6th meeting. It was suggested that, since Mr. Grumer prepared the original draft, he should be given the opportunity to review the corrections submitted. PLANNING DEPARTMENT NOTICES The effects of propositions relating to growth control , if passed, were discussed. Anne Brake - It was the opinion of the Planning Department Notice Committee that there would be fire flow problems with the triplex proposed by Anne Brake. The District's comment to the Planning Department should point out this potential fire flow problem. It was noted that the lot is the one the Board was requested to execute a quitclaim on in order to clear the title for Ms. Brake to build a house. William Service - apartment on Edmonds Drive - The Committee noted that ^, adequate fire flow was questionable for the two units, 28 apartments, pro- posed by William Service on Edmonds Drive and Donner Trail Road. Holiday restaurant and living quarters - This proposed project is located between the Baptist Church and Cottage Hotel . A restaurant and second floor residence consisting of 353 square feet has been proposed. Director Huber, member of the Planning Department Notice Committee, noted fire flow and consumptive water problems. Truckee Townhouse - 24 units - This project, Director Huber advised, will be located on 3.9 acres on Palisades Drive, a short distance from the movie theatre. The EIA addressed the possibility of a drainage problem into the Southside Spring area; Director Huber noted that a 1977 letter regarding fire flow adequacy is being used with the EIA; they are within 1 ,000 feet of a fire 10/16/78 pg• 12 i hydrant. Possible impact on groundwater because of increased amount of black- topping in the area was mentioned. Director Huber stated that perhaps a study of the cumulative impact of all the proposed projects in this area was necessary. Mr. Cook advised that the drainage problem relating to this project should be addressed. Director Huber noted that it was the Committee's intent to re- fer the matter to him for response. Southside area development - cumulative impact - Director Sutton stated she felt there should be some coordinated master planning for the water system in the Southside area that would look towards total impact of all the development. Mr. Seymour agreed saying that the cumulative impact of the developments was significant; the projects, taken individually, were not significant. The subdivision of 100 lots, six units per acre, near the Airport was mentioned by Director Huber. There was no discussion. Director Sutton advised that, regarding Martis Valley Estates A, the EIR is presently at the comment stage. The Village Green expansion, Martis Associates' project and Timberline, all located in the Southside area, were mentioned by Director Sutton. The following questions were asked of District Engineer Cook: 1) If facility fees are collected from all developers, and if all the pro- posed projects do occur, will the facility fees collected by the District be enough to support the additional source, storage and transmission that is need- ed to serve the projects? 2) Does the District have the power to impose its own moratorium if the growth is so rapid that the District cannot provide the water? Director Sutton answered that any District has the authority to impose a moratorium if it cannot supply the service in which it is engaged. Mr. Cook stated that he would welcome an assignment to look into the cumulative impact of development as suggested by Directors Huber and Sutton. He felt the analysis would be very timely since the District is being over- whelmed with these proposed projects. He stated he could not categorically answer whether or not the fees collected or proposed to be collected can keep the District ahead. The analysis suggested, he stated, would provide an ans- wer. Director Sutton suggested that the Planning Department be notified that the District would be undertaking a study relating to cumulative impact of develop- ment in the Southside area, and would not make any meaningful comment until such study has been completed. Relating to all of the District, aside from Tahoe Donner, Mr. Seymour stated he felt study should be made as to adequacy of current supply, how many more lots and subdivisions can be handled and how much more is needed for the town to fill the needs of present and known subdivisions. Mr. Cook noted that the District had been notified in 1976 by his firm that there was only enough water to go through 1979. Director Huber moved that the Board direct the District Engineer to under- take a study on the cumulative impacts of proposed subdivisions, condominiums, and other development, particularly in the Highway 267 - Southside area, as to the future availability of water and the adequacy of facility fees. Director Hatch stated that he felt this study should be tied together with sewage capacity, so that total impact could be reviewed. Mr. Cook agreed that this would be reasonable, and clarified Director Hatch's intent - if there is a moratorium on sewers, what impact does that have on the TDPUD's total sys- tem? If development is restricted because of lack of sewer capacity, most likely development will move to areas able to make use of septic tanks. 10/16/78 pg. 13 After discussion, Director Sutton requested that a reference to the study of sewage capacity be incorporated in Director Huber's motion. Proposed development and potential development were discussed. Director Huber stated that her purpose in limiting the area to be studied in the motion presently before the Board was to enable Mr. Cook to provide an analysis before the report periods for the proposed projects have expired. She did, however, state she felt there was a need for a more extensive analysis in the future. Director Hatch seconded Director Huber's motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Hatch moved that the Board direct the District Engineer to un- dertake a study on the cumulative impacts of proposed subdivisions, condo- miniums, and other development in the entire District as to the future avail- ability of water and the adequacy of facility fees; analysis is to be made two ways - if there is a sewer moratorium and if there is not a sewer moratorium. THE MOTION DIED FOR LACK OF A SECOND. Director Hatch moved that the Board direct the District Engineer to prepare a study for the entire District on the cumulative impacts of possible develop- ment areas as concerns the impact on water, sewerage, and electricity. The motion was seconded by Director Huber. Director Sutton stated she felt parking and traffic should also be included in the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton noted that her ''yes'' vote was with reservations; she didn' t quite understand some of the implications of the motion. Director Hatch clar- ified the motion by stating that it was his intention that Mr. Cook tie in with those appropriate people who deal in the sewage business and try to relate those impacts to impacts the District is aware of; it was not his intent that Mr. Cook make a complete sewer study. Planning Department Agenda - October 26, 1978 - Director Sutton noted that the following projects appeared on the October 26, 1978, Planning Department Agenda for final approval : The old White House - Al O'Brien's project; Wally Stevens' project; Village Green expansion; First Baptist Church - requesting rezoning. She further noted that the Stevens' project is located close to an adequate fire hydrant, but she still had questions relating to fire flow. Cumulative impact study - Director Huber suggested that the County be advised of the cumulative study on the Highway 267 impact the District is preparing, and also to advise them that the TDPUD feels there is a problem or potential prob- lem. Director Sutton moved that such letter be sent by the Manager before the end of the week to the appropriate County officials. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Martis Valley Meadows Subdivision - Director Sutton advised that, regarding the Environmental Impact Report on Martis Valley Meadows Subdivision the District has not yet provided comment to the Planning Department. She recommended the EIR be obtained and reviewed by the Engineer from the standpoint of water, and by the Manager from the standpoint of electrical service; also, that a draft comment be made in behalf of the District to be presented to the Board for the November 6th meeting for review and interjection into the EIR proceedings. SO ORDERED BY BOARD CONSENSUS. CORRESPONDENCE The President acknowledged correspondence from Jack Marquette, Manager of the Truckee Sanitary District, dated October 3, 1978. His letter reaffirmed 10/16/78 pg. 14 a! the TSD Board' s appointment of Mrs. Adkerson and Mr. Westbrook on the TSD - TDPUD Study Committee for possible merger of services; a copy of this letter has been attached to these minutes. President Maass advised that he would be contacting Mrs. Adkerson to schedule a meeting. He further advised that, during the next three weeks, he may have evening commitments that conflict with these committee meetings. Therefore, he designated Director Sutton as an alternate for the TSD - TDPUD Committee. EXECUTIVE SESSION The President adjourned the meeting to Executive Session at approximately 11 :56 P.M. Director Sutton left the meeting at this point. RETURN TO PUBLIC SESSION President Maass reconvened the meeting to Public Session at 12:27 A.M. PERSONNEL MATTERS Director Hatch moved that Susan Craig's monthly salary be increased by $50 per month. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, absent; Maass, aye. SO MOVED. Director Hatch moved that any overtime, from this point on, worked by Susan Craig be paid (rather than compensatory time) at the rate of one and one half times her regular pay. Motion seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, absent; Maass, aye. SO MOVED. Director Hatch moved that, concerning any compensatory time that is on the record for Susan Craig at this time, the Manager be given the authority to of- fer reimbursement to Susan at the rate of one and one half times her regular hourly pay. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, absent; Maass, aye. SO MOVED. RESOLUTION AUTHROIZING THE ACQUISITION OF REAL PROPERTY Director Hatch moved that the Board adopt Resolution No. 7852 which would authorize the District Manager to offer to the Ralphs a sum of $50,000 for purchase of their parcels of land surrounding Tonini Springs (approximately seven acres) ; and, if accepted, authorizing the expenditure to complete the transaction. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, absent; Maass, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Hatch moved that the meeting be adjourned. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 12:32 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT es A. Maass, President Susan M. Craig Executive Secretary 10/16/78 pg• 15 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF2 PLEASE PRINT YOUR NAME: 2. 3. 4. L�RlCcr/w� t _ 6. 7. 8. 9. 10. 11 . ejr I TW 4) 1 F- /P 0. 13. K G 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - October 10, 1978 Bank Balance - September 27, 1978 $ 133,957.40 Truckee Electric & Water Revenue 80,257. 36 Donner Lake ELectric Revenue 11,397.09 Electric Connection Fees 14,837.08 Water Connection Fees 5,040.00 Standby Revenue 110.00 Transfer from LAIF 70,000.00 Miscellaneous Billings Revenue 3,680.31 Miscellaneous Revenue 2,317.65 $ 321,596.89 Approved Billings 167,979.24 Bank of America - Federal Tax Deposit 2,013. 71 State of California - Dept. of Benefit Payments - State Income Tax & State Disability Insurance 948. 12 Refunds : Line Extensions Eugene Havens $ 139.94 Francis Redman 419.84 David Stauffer 419. 82 979.60 T.D.P.U.D. Interest on Consumer Deposits 6.75 (171,927.42) PAYROLL 9/30/78 OT DT Standby Gross Net Barry 429.00 344.74 Chapman 729. 17 529.49 Connell 620.00 459.78 Craig 537.50 384.74 Grow 795.20 598.80 Jones , N 441.60 325.24 Marsh 544.80 404.23 Lopez 784.55 563. 25 Mannix 290.39 245.35 Pomponio 514.40 383.88 Reynolds 28.26 94.20 878. 14 659.63 Rose 596.80 399.69 Rully 73.26 724.46 494.58 Seymour 1,250.00 936.31 Silva 59.64 99.40 954.24 716.57 Slattery 750.00 549. 29 Straub 738.40 535. 18 Tamietti 97.68 748.88 593. 31 Waltrip 533.60 396.63 Bennett 472.80 370.43 258.84 0 193.60 13,333.93 9,891. 12 Temporary and Part-time Employees : McQuary 104.68 91.91 Moore 175.87 155.73 280.55 247.64 258.84 193.60 13,614.48 10,138.76 (10,138.76) Bank Balance - October 10, 1978 $ 139,530. 71 Bills for Board Approval : Roger Bonnett, MAI - Appraisal of various $ 1600.00 parcels T.T.S.A. - Sewage Treatment fees 114.60 (1,714.60) Bank Balance after payment of above $ 137,816. 11 General Fund Balance in LAIF $ 401,333.70 TRUCKEE DONN ER PUBLIC UTILITY DISTRICT �3 , FmHA CONSTRUCTION FUND STATUS REPORT - October 13, 1978 Bank Balance - September 13, 1978 $ 16,698.78 Petty Cash - Deposit to open account 1 .00 FmHA - Final Advancement of Loan Funds 65,800.00 Grant 47,600.00 $ 130,099.78 Approved Billings: Cook Associates - Inspection fees $ 3,825.65 Jetco Underground Construction - Progress Payment #4 12,555.00 C.W. Roen Construction - Progress Payment #4 39,078.00 (55,458.65) Bank Balance - October 13, 1978 74,641. 13 JULY 31 , 1978 ASSETS MARGINS AND LIABILITIES Facilities, Buildings, Land: Margins: Plant in Service Operating margins - Cumulative 1 ,285,108 Electric plant 2,198,152 since 1927 Water plant 878,904 Other equities - Profit on sale 608,856 General plant 38M 78 of non-utility property Plant in service 3,466,634 Year to date margins 208,839 Less accumulated depreciation (1 ,840,001) Total Margins 2,102,803 Net Plant in Service 1 ,626,633 Construction work- in progress 94,597 Long-Term Debt: Acquired plant 3,620 FmNA Loan 186,001 Net Utility Plant 1 ,724,850 REA bonds payable 348,574 Note payable to Sierra Pacific 66,573 Power Company Se Sewer assessments payable 15,358 PUD Assessments on various 20,151 Other - Computer loan, truck loan 22,140 PUD Property Total Long-Term Debt 638,646 Restricted Funds 480,632 Current Assets: Current Liabilities: Cash 602,246 Accounts payable 307,138 Notes receivable - Van Wetter 1 ,500 Consumer deposits payable 5,819 Accounts receivable - Electric 211,391 Accrued liabilities - Payroll taxes, 17,490 and water usage billings interest on notes Accounts receivable - Standby 10,619 Total Current Liabilities 330,447 Accounts receivable, Other - Line 43,308 extensions, connection fees, mist. Materials and supplies 208,119 Customer Advances For Specific Improve- 251 ,806 Other current assets - Insurance 20,886 ments to System (Restricted Funds) prepmt. , interest receivable, future line extension costs Total Current Assets 1 ,098,069 TOTAL ASSETS 3,323,702 TOTAL MARGINS AND LIABILITIES 3,323,702 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF RE "'- ID EXPENSES , For the month of and seven hs- ended July. 1978 ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL Curr&it Month Year to Date Current Month Year to Date Current Month Year to Date 1977 1978 - 1977 1978 1977 1978 1977 1978 1977 1978 1977 1978 Revenues from Sales & Misc. 146,130 159,490 1,202,724 1,357,729 19,070 27,077 108,030 123,683 165,200 186,567 1,310,754 1,481 ,412 Standby Revenue 355 338 33,464 32,229 533 199 50,194 19,860 888 537 83,658 52,089 Net Revenues 146,485 159,828 1 ,236,188 1,389,958 19,603 27,276 158,224 143,543 166,088 187,104 1,394,412 1 ,533,501 Purchased Power 90,293 112,026 817,640 902,406 -0- -0- -0- -0- 90,293 112,026 817,640 902,406 Onerating Expenses 4,074 5,973 37,145 46,574 9,939 9,218 47,221 56,984 14,013 15,191 84,366 103,558 Maintenance Expenses 5,633 2,420 27,067 38,780 2,869 3,496 14,435 19,543 8,502 5,916 41 ,502 58,323 Customer Accts. Expenses: 6,794 8,548 43,107 62,772 1 ,818 3,309 10,759 16,626 8,612 11,857 53,866 79,398 Meter reading, billing, customer services General and Administra- 6,156 8,941 51 ,781 58,906 2,638 4,444 22,240 28,733 8,794 13,385 74,021 87,639 tive Expenses Outside Services 1,604 4,375 42,534 20,709 257 9,167 18,523 30,006 1 ,861 13,542 61 ,057 50,715 Depreciation 6,963 7,266 48,414 50,073 2,586 2,600 18,074 18,150 9,549 9,866 66,488 68,223 Interest Expense on Loans 828 981 7,458 7,132 317 56 1 ,929 ( 2,848) 1,145 1,037 9,387 4,284 Unallocated Overhead ( 2,598) 783 1 ,234 ( 5,081) -0- -0- -0- -0- ( 2,598) 783 1,234 ( 5,081) Total Operating 119,747 151 ,313 1 ,076,380 1 ,182,271 20,424 32,290, 133,181 167,194; 140,171 183,603 1,209,561 1 ,349,465 Expenses Total Operating 26,738 8,515 159,808 207,687 ( 821) ( 5,014) 25,043 ( 23,651) 25,917 3,501 184,851 184,036 Margins Other Income and - - - - - - - - ( 64) 12,817 5,309 24,803 Expenses Net Margins - - - - - - - - 25,853 16,318 190,160 208,839 /! Tndir n­ TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MANAGER'S REPORT OCTOBER 16, 1978 1 . GENERAL STATUS OF DISTRICT Outages - During the past two weeks, we have had several minor power outages. One in particular of note was caused by the loss of a transformer in the Sierra Pacific system, which affected all of our Tahoe Donner and Donner Lake customers as well as all of northern Nevada including parts of Reno. Our Truckee substation remained on during this outage because it is fed from Verdi and was connected directly to the Tracy Steam Plant. There have also been several water outages during the past two weeks caused by contractors working in the area. The most serious of these were water outages in the Deerfield area caused by Jetco Underground tying in ser- vices and fire hydrants. Some of the water outages to Deerfield area businesses were extended much longer than the contractor anticipated causing considerable hard feelings on the part of some of the businesses in the vicinity of the east end of Donner Lake. 2. REPORT AS TO HOW POWER WILL BE PROVIDED TO BEACON HILL SUBDIVISION If the Beacon Hill Subdivision eventually is approved, a power distribu- tion system will be provided by the subdivider, George Gardai . The entire sys- tem will be installed to our requirements. We will be required to lay out the pole lines and mark the location of the poles and guys, approve the design draw- ings, and inspect and approve the final construction. Essentially, the same requirements will also be placed upon the developer for the water line system. 3. REPORT RESPECTING MEADOW PARK SEWER ASSESSMENTS have talked to Dr. Tapia regarding this matter. Apparently, it was an oversight on their part and he has promised to take care of getting the sewer assessment paid. 4. REPORT REGARDING WHITE PINE COUNTY'S PROPOSAL FOR ELECTRIC GENERATING PLANT have no further progress to report on the White Pine County proposal for an electric generating plant. I have talked very briefly to Sierra Pacific Power people regarding the possibility of wheeling. I have not had any sort of positive response. It has been suggested that we write a letter to them out- lining our anticipated needs. 5. REPORT RE WHETHER OR NOT COST REPLACEMENT FOR NORTHSIDE WELL AND REPAIR OF MOTOR FOR STANDBY CAN BE CHARGED TO TAHOE DONNER TRUST FUND I have talked to Martin McDonough about this and he has promised a letter to us giving us his opinion on this matter. During our telephone conversation, he seemed to doubt whether or not this would be possible. -1- ;3t •MANAGER'S REPORT OCTOBER 16, 1978 Page 2 6. REPORT REGARDING POWER LINE EXTENSION UNDER RULE 15 TO SERVE SANDERS NO. 1 WELL We furnished Dart a quotation on this power line extension slightly in excess of $10,000. We further explained to them that because of the amount, by law, we would have to go to bid unless Dart chose to provide the line extension themselves to our specifications at their cost. Because of the time frame in- volved and the belief that they can do the work for less money than the District going to bid, Dart has elected to provide the necessary line extension to the Sanders Well according to our requirements. They have contracted with Slater Electric and Mountain Electric to do the necessary work. We have offered to sell to the contractor the necessary underground cable at our cost. This cable is part of the surplus material we advertised for bid last year but could find no bidder. 7. EXPLANATION - SUGAR IN SPICE AND LA BELLAVIA METER PROBLEMS In July of this year, Mrs. Byer, one of the owners of LaBellavia, received a disconnect notice from the District because her electric bill was long over due and quite large. She came in and talked to me and agreed to pay $200 per week until their bill was caught up provided we would not cut them off and put them out of business. Payments continued sporadically during the summer until Sep- tember when they again became seriously delinquent. Mrs. Byers again came in to talk to me and I offered to do a survey of their premises to determine what they were doing wrong, if anything, that might influence their power bill . also reviewed other similar establishments in the vicinity to determine how La Bellavia 's power bill compared with other restaurants of like character. In making my review, I discovered that something seemed to be awry as LaBellavia's power bill was the second highest of any restaurant in Truckee. I sent Bruce Grow out to do a survey, and he returned indicating that everything seemed to be alright and that the power read by the meter seemed to agree with what he read using portable instruments. In reviewing his figures, I noticed that he was using a meter multiplier of 40 whereas the meter page in the meter book said the multiplier was 80. Further investigation revealed that the meter mul- tiplier should be indeed 40, and that the meter page was in error. The meter page has been in error since 1973. Finding this out, we went back and recal- culated all the power bills back since that meter was placed in service. We discovered that, for the first year that the meter was in service, no multiplier was used at all resulting in extremely low and inaccurate power bills. In 1973, somebody in the District discovered that no multiplier was being used and in- correctly calculated the multiplier to be 80 instead of 40. Consequently, all subsequent bills for that time were almost double what they should have been. We recalculated all of the bills using the correct multiplier and determined that Sugar 'n Spice Bakery and the owners of the building had refunds coming to them. 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BACKGROUND INFORMATION ON THE 2" LINE SERVING THE SOUTHERN PACIFIC RAILROAD TRAILERS I have researched the office files in this matter, however, I have not been able to get to the root installation agreement. I would therefore ask that this matter be put over to your November 6th meeting, so that I may complete the investigation: 4. RECOMMENDATION REGARDING DEVELOPMENTS WITHIN THE DISTRICT A. Beacon Hill: Please see the attached recommendations concerning Beacon Hill. (Letter October 10, 1978) page 6 B. Tahoe Meadows : Please see the attached letter concerning the Tahoe Meadows development.. (Letter October 10, 1978) page 8 C. Proposed Morinoto duplexes - Ponderosa Drive Please see the attached recommendations concerning this proposal. (Letter October 10, 1978) page 10 D. R.V.A. Proposed 30 Lot Subdivision North of Ponderosa Palisades South Please see the attached letter. (October 16 , 1978) page 12 E. Ponderosa Palisades Duplexes - 11 Lots , 22 Units We have completed the- plan check on the noted development and returned them to Cranmer Engineering for correction. Please also see the attached letter from the developers transmitting their check. in the amount of $2,000 to the District as a credit towards the Evergreen Circle Ponderosa Palisades intertie. I understand Keith Sauers will be in attendance tonight with the final plans. 5. REPORT ON MISCELLANEOUS SPRINGS LOCATED WITHIN THE DISTRICT We are presently developing benefit cost ratio analysis for the tying into the District water distribution system; 1) the Anderson Spring; 2) the Prosser Lake Spring; 3) the Sheepherder Spring. The District is in need of additional source and without totally prejudging the benefit cost analysis currently under way, it would 39 appear that the Anderson Spring and the Sheepherder. Spring can be brought into the District's supply facilities at a substantial savings in the overall cost of producing water within the service zones that are directly supplied by the Springs . Attached is the zonal map showing the areas of greatest benefit from the inner-connection of the springs to the distribution system. We will present the complete benefit cost analysis to you at your November 6, 1978 Board Meeting. It may be appropriate to refer the discussion and the analysis to the Water Committee prior to your next Board Meeting. 6. REPORT ON FIRE FLOW DOWNTOWN TRUCKEE Fire flow in the downtown Truckee area of course is deficient as described in your 1976 Report. Enclosed is Figure No. 9A from the 1976 Report showing the relative deficiencies of the various areas . Page 16. 7. REPORT ON CONSTRUCTION OF THE DISTRICT PARKING AREA The reconstruction of the District parking area has 'been completed. There are some administrative problems that could'_result in some hard feelings and other unpleasantries and I would therefore request that any discussion on this matter be deferred to ' your executive session scheduled for this evenings meeting. Respectfully submitted, COOK ASSOCIATES t Dan J. /Cook DJC 10-16-78 UNITED STATES DEPARTMENTOFAGRICULFURE Form FHA 424-7 FARMERS HOME ADMINISTRATION ORDER NO. �1 (Rev. 8,-22-69) 4 • 1 CONTRACT CHANGE ORDER DATE Oct. 3 1978 • STATE California - CONTRACT FoR Water Source Augmentation & Elimination COUNTY of System Losses Schedules B C II Nevada ` OWNER Truckee Donner Public Utility District C . W. Roen Construction Danille California To ...............-- -------------•----•------•--..__........-•---••-----•--------.............-•------...............-?-----...---..... (Contractor) You are hereby requested to comply with the follo:ving changes from the contract plans and specifications: Description of Changes DECREASE INCREASE t (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price lork to be Performed on So.Side Well i#2 § S Furnish & install an air trap (Kit "D") on pump column. Furnish & install 1/41' galy, steel pipe full length of pump column & water level gauge, piping & f vacuum gauge, hose & air pressure gauge bypass pad & sealwell. See attached pamphlet for details . This work will be t performed for the Lump Sum price of 296.00 TOTALSS .....•-•----••-------.--•----•-• - =- ---- ---- - t - i. NET CHANGE IN CONTRACT PRICE S _.___._..._---------•--_------_-- _296.00............. JUSTIFICATION: To help prevent air from entering the well and being absorbed by cascading water due to well perforations located above the level of the well draw down. This will also provide for testing of water elevation, draw down. T 1 The amount of the Contract will be(Decreased)(Increased) B,The Sum Of: Two Hundred Ninety-Six Dollars(S 296.00 )_ The Contract Total Including this and previous Change Orders Will Be: One Hundred Forty-Three Thousand Nine Hundred Seventy-Six 143,976.00 I Dollars(S ). The Contract Period Pr6vided for Completion Will Be( ' }(Unchanged):. unchanged Day • s: _t This document will become a supplement to the contract and all provisions will apply hereto_ Requested Truckee onne u 1 Utility Dir t„er) cData) Recommended QQ ssoclates (Owner's Architect/Engineer) (Date) Accepted o en (Contractor) (Date) Approved By FHA (Narne and Title) (Dare) t U.S. G.P.O. 1976-665-664/1931 4EG.46 Po.iliors 6 FHA 424? (Rev_ 5-22-69) October 10, 1978 Milton Seymour Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 Re: Tentative Map, Beacon Hill Vista Subdivision Dear Milt: Enclosed is the revised (8-21-78) tentative map for Beacon Hi.11. Vista Subdivision, upon which I have indicated the in tract conditions that I see as required to provide service to this proposed subdivision. Due to the height of the proposed subdivision above the Prosser Heights subservice area, a duplex booster station will be /^ required. I suggest that the District be provided what I have called Parcel B within Lot 2 of the proposed subdivision as F the site of the booster, to be part of the subdivision improvements. I also recommend that the system be looped to provide for continuity of the system and to guard against stale water problems. The small number of lots and a rather extended length of line necessitate, in my judgment, a looped system, and from my view, this is a non-negotiable point. I recommend that the developer extend Lockwood Road to the west boundary of the subdivision and construct a paved access road to Parcel A, upon which the developer should be required to construct a 100,000 gallon AWWA steel storage tank. Milton Seymour Truckee, California October 10, 1978 Page 2. I recommend that a condition be placed on the map excluding water service from the area that I have shaded blue, adjacent to the tank. Service to the area can be properly made available provided that a subagreement with the resulting property owner is executed indemnifying the District from the substandard pressure that will be experienced in the shaded area. The developer will be required to pay a facility fee, source fee, storage fee and tapping fee as provided in the Rules and Regulations of the District. Due to the physical relationship of the proposed development with the Prosser Heights subservice area, I do not foresee the need for off site construction. The contribution to source must be timely applied in order to prevent a shortage in this critical subservice area. Should you have any questions concerning these recommendations please do not hesitate to call. Enclosed is the tentative that you provided for our review. Very truly yours, COOK ASSOCIATES r Dan J. Cook Civil Engineer DJC/cab Enclosure i I I I i i October 10, 1978 Milton Seymour Truckee Donner Public Utility District P.O. Sox 309 Truckee, California 95734 Re: Tahoe Meadows Unit No. 2 Dear Milt: The proposed 40 unit condominium project Sierra doff the easterly extension of Jeffrey Pine Roo Subdivision. The subject parcel was not a participating entity in the Sierra Meadows Assessment District and did not contribute to the cost of providing public facilities within the Sierra Meadows area. The subject project should pay all of the source, storage, facility fees, connection fees, tapping fees and related costs that the District has adopted by rule and ordinance. In addition to the normal fees shou d be imposedthe following conditions, in my opinion, upon the proposed r development. On Site Requirements There should be constructed within the interior loop of the proposed development, an 8" diameter water main capable of distributing the fire flows that have been requested by the Truckee Fire Protection District. The target fire flow is 2,000 GPM. Fire hydrants should be located within the project area in accordance with the directives from the extension of Jeffrey A tie line to the loop shall come Pine. Additional tie lines shall be provided from Cumberline Road through the fire access route provided on the map, together with a tie line to the 811 diameter main on State Highway 267. 1 S Milton Seymour Truckee, California October 10, 1978 j Page 2. r i off�Requirements It will be physically impossible to deliver the fire flows of 2,000 GPM to the subject development without accomplishing the relocation of the pressure reducing valve in State Highway 267. The relocated position should be in Reynolds Way, isolating the low zone from the northerly loop of the Sierra Meadows subservice area. Additionally, it will be necessary to provide the intertie between Palisades Drive and Evergreen Circle in order to reduce the line losses and to supplement the existing fire flow capability of the existing system. In addition to the fire flow demand on the water distribution system, the subject development will impose approximately 100 GPM additional duty on a peak day basis that must be satisfied by the Southside Booster. It is therefore my recommendation that the developer include within the project performance, the reconstruction, rehabilitation and relocation of the Southside Booster. The facility fee for the subject project will tape into considera- tion the fact that the facilities to be utilized by the project have not been financed in any part by the underlying property owners. Therefore, it should be anticipated that the facility fee will be higher than an equivalent 40 unit condominium unit elsewhere within the subservice area. t Enclosed is the tentative map provided upon which we have noted the in fact improvements that we feel are minimum for you and the Board to consider. Very truly yours, COOK ASSOCIATES DJC/cab Dan J. Cook Enclosure Civil Engineer r"' October 10, 1978 Mi 1 ton Seymour Truckee Donner Public Utility District P.O. Box 309 Truckee., California 95734 Re: Morinoto 24 Unit Duplex Proposal Palisades Drive Dear Milt: i The Morinoto proposal is to construct 24 units on the. eastern side of Palisades Drive directly south of the proposed theater complex. This site adjoins the utility district's Southside Complex. The development, if carried to conclusion, will place a demand on the Southside Booster for approximately 50 GPM f-- average on the pealk day. Fire Chief Copeland indicates that he i would like to have 1500 GPM fire flow in the vicinity and _ f depending on the building exposure, the fire flow requirement may increase to 2000 GPM. I would recommend that the development be responsible in part or in total, for the refitting, reconstruction and relocation of the Southside Booster to accommodate the additional flows. I would also recommend that approval be subject to the intertie between Palisades Drive and Evergreen. Court being accomplished in total or in part by the subject developer. That of course, is providing that the Fire District will settle for 1500 GPM fire flow. At the current time, in the vicinity of Unit I. of I the proposed project, our maximum yield is 1100 GPM. The Evergreen loop will substantially increase the fire flow avail- able at the Unit 1 location. However, even with the loop in place there is no possibility that 2000 GPM can be provided Milton Seymour Truckee, California October 10, 1978 Page 2. with the existing system. If the 2000 GPM is required by the Fire Chief, a major line constructed along the northerly extension of Pine Cone Road from the Sierra Meadows tank intertie to Highway 267 and looping easterly along 267 to Palisades Drive will be required. The subject development will be required to pay the source, storage, facility fees, tapping fees and related fees provided by the District's rules and regulations. Meters at each of the duplex units will be required. Should you have any questions concerning the subject development, please do not hesitate to call. Enclosed is the tentative layout that you provided for review. j Very truly yours, COOK ASSOCIATES Dart J. 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H a H 4x A <L' •� N w r-4 0 P a H 'd M r-4 O as •r-4 Mi 1 ton Seymour Truckee, California October 16, 1978 Page 2. C . The refitting of the Southside Booster system to accommodate increased demands necessitated to satisfy the proposed development. Facilities fees , source and storage fees are required of the subject development. The fees should be applied directly toward a construction schedule to supplement the water supply of the District and provide a strong intertie between the Southside system and the Town system. If you wish us to pursue this proposal in more depth, please do not hesitate to call. Very truly yours , COOK ASSOCIATES i 1 �an J. Cook Civil Engineer DJC/cab /3 E 1 y ' . LAND DEVELOPMENT T T013Y DEVELOPMENT CORP. 2316 CHANNEL DRIVE �+ VENTURA, CALIFORNIA 93003-0� -5 TO: (805) 659-4040 ` u 11z1 tea•' SeptembEr 25 , 1978 ❑ Gi;i-ict Ccurl j Sint. / Fc:-err,�:n Truckee Donner Public Utility District P.O. Box 309 Truckee, CA 95734 RE: Ponderosa Palisades Duplexes Gentlemen: We have been advised by our engineer that fire flow to our project is restricted by your present pipeline system. Your engineer has determined that looping your 8 inch pipe- line from Evergreen Circle to Ponderosa Drive would solve our problem. We would support any reasonable solution you may deter- mine in order to improve our fire flow to 1,250 g.p.m. Our engineer and your consultant, Mr. Cook, determined that $2 ,000 would be a reasonable determination of our pro-rata share of the cost of this improvement. We are willing to provide this financial assistance with the understanding that it will be used to make improvements to the water system to provide our necessary fire flow. Enclosed is our contribution in the amount of $2 ,000 to be used for this purpose. If you have any questions please contact us or Cranmer Engineering, Inc. at (916) 273-7284. Thank you for your consideration. i ; � 'I L Ver truly yours, pick c 8 Robert Toth Owner - co: Santa Paula Foothill Development Co. k cc: Cranmer Engineering, Inc. t L 4 ti ryal- -- C.a JJ.d bp-. V4� _ 0-e- T-ek-cee 1 cp rn m m O 1 n - - > ��� I CemeteryOD I -n ran n M 0 D D, �--� rn �._ /' ,pL� k, / / C area ocn -� — y — / %�/o���; `� - ti / 1 TRUCKEE ril op rn U) Less }� .t�5,r,fit.,.�"�+:r•'�' _-- _ �'n !'� ,•-�,,.r 'i- ,/ Ai P,,..'++�,1 1 pm : LORI J, "`_ �/ .,.,:r���ltft::!�.i — 'ip, � 1 t i �'+'Y'%„�FF�+Fa� � �... �r^'^�"'/;•'1�' tlr t • V ram.+"^� — � •�� / �1 I +f �� � ROCKWAY c,, n 0 V o r, C n tird Z m rtw H aG Nm cnri H t7 HroH CD w (D �i m �' G' r• G G' R' rt �' cD o o H, C (D (D m �i H H. "0 w o w m (D (o o O o w m C rt o N v'Fa K w •• O n H rtw w G (m an rtrtt-hm K H �• cD am 0 '� x xo a (D rt H tt-t,b H.t< H. xro ow0 � 4cno m � o0 N �c N rtih oO "d - ( w a H. rt r• o m D t rt o o• O H. n n o co (D rt D H rt O n D H. r• tD rt rt -O rt H. 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O v C OVA ~ Z 1' �• r ° V) ti Q' w rt Q (wn � O 4 m 0� � ° (n b (D ` H. 0 (Dw00 <, rt 0 T to > V, V V.H. �✓ VV O N U) 0 w VI lV n♦ (D )h 0 � •� o .1 a) a 8 a� r4 H N O O p 43) q-) O co •J N 4-1 4 O W N .d � U � H x 0 U 4.J c2 m � rn U •� cd � 0,O a. a. •(1) api o 4 +J JW CO 4-) 'U Wa.10 � 3 `/3 or4 C) a4J -A N U O � � M O 41 N N 0 4J -W O ct3 4j O •� •art N O "0 4 � r � 4.1 41 �1 00 r—d ct3 P dJ O O ctJ r-4 p •� rq •� w 0 H O r—I 4-1 rJ Uri N � •U � •� n • •r1 d-J W N N d-) U O N •n r-1 dJ bD O aJ C p 41 O U rl }4 U cC p O 0 0 O 44 N h E-H o 1:14 a,o •rq A Cd LH A i R. \Y. yyBCK ANy,ASIATES J r i- ENGINEERS AND C�,&AN .,,I PLANNING GENERAL OFFICE r . DESIGN {- COLS-i �^^"""�'' TOWER BUILDING RATES >y .;`� .:'.? .�� .. C WASHINGTON 9MM ANALYSES rL.r.ti UC�CYIGCI EVALUATIONS MANAGEMENT ..,.....-�-�" / ILE NO. WW-1415-EP1-MA _ October 12, 1978 3023 Mr . A. Milton Seymour, Manager Truckee-Donner Public Utility District Post Office Box 309 Truckee , California 95734 Dear Milt ; Subject : Substation Planning and Design Work Order We are enclosing our work order WW-1415-ES1-MY which provides authorization for the planning and design of the pro- posed new substation facilities . We would appreciate execution by the District of this work order and your returning one copy for our files . Very truly yours , R. W. BECK AND ASSOCIATES Kenneth P . Mbrriman Partner KPM/lp Enclosure : RWB-202H �1 R. W. BECK AND ASSOCIATES a Engineers and Consultants WORK ORDER AGREEMENT Date: September 19, 1978 No.WW-1415-ESl-MY CLIENT Track"-Donner Pablie Utility District Post Office Box 309 ADDRESS Truckee, California 95734 PROJECT Substation Planning and Design E Part I—Scope of Services Provide substation planning and dasiga sery ces as requested by the District. Only that work which is specifically requested and authorised by the District shall be accomplished under this work order. Part II—Payment For services furnished, the Client shall pay R. NV. Beck and Associates, Consulting Engineer, upon submission of monthly invoices,an amount equal to the actual hours of services furnished multiplied by the product of the Consulting Engineer's established hourly SaLiry Cost, which inchules an allowance for personnel benefits,and a factor of 2.2 In addition, the Client shall reimburse the Consulting Engineer each month at cost for all out-of-pocket expenses directly chargeable to the work, at the Consulting Engineer's then current rates for computer and reproduction facilities and at cost plus 10% for Special Consultants and Subcontractors. Part III—Standard Provisions (see following pages) Part IV—Special Provisions None Approved for CLIENT Approved for CONSULTING ENGINEER Title: Title: 'Partner and Registered Professlonal A fine�e Sta of alUornia Bs:�--- -- ---- -- - ----- _ ._- B Title: Tirtmr and Manager, Weste Design Office R. W. Beck and Associates PART III - STANDARD PROVISIONS / III.A. Consulting Engineer's Organizations 2. The Consulting Engineer's "Out-of-Pocket Expenses"are those expenditures made by the Con- R. W. Beck and Associates is a partner- sulting Engineer, other than Salary Costs, costs of ship and R. W. Beck and Associates, Inc. is a cor- reproduction and computer facilities and costs of poration controlled by the partnership. Bothenti- Special Consultants and Subcontractors, which are ties are organized and operating under the laws of directly chargeable to the Project and which would the State of Washington. It is expressly agreed that not otherwise have been incurred. Such expendi- the partnership may be changed by addition or re- tures include, but are not limited to, transporta- duction in the number of the partners or redistri- tion, lodging, subsistence, communications, lia- bution of the partnership interests and this Agree- bility and other insurance premiums when required ment may be assigned to the partnership or to the by the Client in addition to the types and amounts corporation. The Consulting Engineer may assign currently carried by the Consulting Engineer, taxes the compensation from this Agreement to any other other than those levied on the profits or net income entity. of the Consulting Engineer, equipment rentals and repair, and special mailing, forms, materials and supplies required during the progress of the work. III.B. Professional Services Reimbursement for out-of-pocket expenses shall be an amount equal to the cost thereof. The Consulting Engineer shall be consul- tant and advisor to the Client and shall not be agent 3. In event of the inability or failure of the or representative of the Client. The Consulting En- Client to pay as agreed, interest commencing sixty gineer represents that the services furnished under days after the date of invoice shall be paid by the this Agreement will be in accordance with general- Client to the Consulting Engineer on the last day of ly accepted professional practices. Any estimate each month on all unpaid amounts due the Consult- of cost of equipment, construction, ownership or ing Engineer at the interest rate then currently operation furnished by the Consulting Engineer shall available to the Consulting Engineer at the Rainier be the Consulting Engineer's opinion based upon its National Bank of Seattle. professional judgment and experience. The Con- sulting Engineer makes no other representation or warranty, express or implied. III.E. Insurance The Consulting Engineer shall maintain in III.C. Change in Scope and Delays effect, to the extent that such insurance is avail- able at reasonable cost, employer's liability, pro- f. If the provisions for payment in this Agree- fessional liability, comprehensive general liability ment provide for a fixed fee or a maximum payment (bodily injury and property damage) and compre- for services, such fee or maximum is for the Scope hensive automobile liability(bodily injury and prop- of Services described in the Agreement. If the erty damage) insurance with respect to employees Scope of Services is modified so that more or less and vehicles of the Consulting Engineer assigned to work or time is required, and such modification is the prosecution of work under this Agreement in a approved by the Client and the Consulting Engineer, maximum amount not less than $5,000,000 and stat- the fee or maximum and the time will be equitably utory workmen's compensation protection. Upon e adjusted. written request, the Consulting Engineer will sup- ply to the Client a description of each such insur- 2. Inthe eventof delaysinor failures of per- ance policy currently in effect, specifying the formance of the Consulting Engineer caused by cir- amount thereof. The Consulting Engineer will ob- cumstances beyond its control, the Consulting En- tainand thereafter maintain in effect, if reasonably gineer's fee or maximum and the time allowed shall available, such additional insurance as may be re- be equitably adjusted, and such delays or failures quested by the Client, the cost of which shall be re- shall not constitute a default or give rise to any imbursed by the Client. claim against the Consulting Engineer. III.F. Liability III.D. Relating to Payment 1. The Consulting Engineer shall defend, in- 1. The Consulting Engineer's "Salary Costs" demnify and hold harmless the Client and its gov- allow for basic salary and personnel benefits, in- erning board, officers, agents, employees and ser- cluding: life, accident and medical insurance; sick vants from all sums for which it is finally deter- leave, holiday and vacation pay; social security, mined that the Consulting Engineer has legal lia- workmen's compensation, unemployment compen- bilityto other than the Client arising out of any acts, sation and pension retirement contributions; and errors or omissions of the Consulting Engineer in similar employment-related costs. Basic salary furnishing services pursuant to this Agreement; per hour shall be twelve times current monthly sal- provided, however, such defense, indemnification ary for employees or current monthly drawings in and hold harmless shall not exceed the sum of the lieu of salary for partners, exclusive of overtime, amounts paid to or on behalf of the Consulting En- bonus or other profit participation payments, di- gineer as the proceeds of any applicable insurance vided by 2,080. plus the deductible amount of such insurance. III-1 �1 4 R. W. Beck and Associates • PART III - STANDARD PROVISIONS I Y 2. The Client will limit any and all claims of 11I.1. Disposition of Documents the Client against the Consulting Engineer, its part- ners, officers, agents, employees or servants, to Upon completion of the services provided an amount not to exceed the sum of the amounts under this Agreement, the Consulting Engineer shall paid to or on behalf of the Consulting Engineer as deliver to the Client one copy of all Reports, Spe- the proceeds of any applicable insurance plus the cifications and Contract Documents and one trans- deductible amount of such insurance or $200,000, parency of each of the Drawings. The originals of whichever is greater. all Reports, Specifications, Drawings and Contract Documents shall be retained by the Consulting En- 3. In partial but specific consideration of the gineer and upon request by the Client, the Consult- execution of this Agreement by the Consulting En- ing Engineer will furnish copies to the Client at ac- gineer, it is agreed that for amounts not reim- tual cost of duplication and mailing. If such Re- bursed by nor within the deductible amount of the ports, Specifications, Drawings or Contract Docu- insurance maintained by the Consulting Engineer, ments or reproductions thereof, or any other items the Client shall indemnify the Consulting Engineer, relating to the services of the Consulting Engineer its partners, officers, agents, employees and ser- are changed in any way or used by the Client for vants against all expense or liability of any kind any other project or purpose, the Client shall in- arising out of any claim for loss of life, bodily or demnify, defend and hold harmless the Consulting personal injury, property damage or other loss Engineer from all loss, damage, liability or ex- from any cause related to the furnishing of the ser- pense arising out of such changes or use. vices covered by this Agreement, except the sole negligence of the Consulting Engineer. III.J. Equal Opportunity 4. The Client and the Consulting Engineer shall not be liable to each other in any event for The Consulting Engineer will not discrim- consequential damages, including but not limited to; inate against any employee or applicant for employ- interest(except as otherwise provided);loss of an- ment because of age, race, color, religion, sex, ticipated revenues, earnings or profits; increased or national origin. The Consulting Engineer will expense of operations; or loss by reason of shut- take affirmative action to ensure that applicants down or non-operation due to late completion or are employed, and that employees are treated dur- otherwise. ing employment, without regard to their age, race, color, religion, sex or national origin. 5. In the event of any payment of any kind by or on behalf of either party to this Agreement un- der the provisions of this paragraph entitled "Lia— bility" to or on behalf of the other party, the pay- ing party shall be subrogated to the extent of the 1. If any part of this Agreement, including, amount of such payment to all rights and remedies but not limited to, anyprovision, paragraph, clause, r.. of the other party against any third party regarding phrase or words, is found to be in conflict with any matter to which such payment is pertinent. applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder shall be given full force III.G. Suspension or Termination of Services and effect. The Client or the Consulting Engineer may 2. The descriptive headings used in this suspend or terminate any or all services covered Agreement have been inserted for convenience of in this Agreement at any time upon written notice reference only and shall in no way modify or re- in which event the Client shall pay the Consulting strict any of the terms and provisions of this Agree- Engineer for all services rendered and expenses ment. incurred to the effective date of such suspension or termination. III.L. Notice III.H. Contractor's Performance and Safety All notices relating to this Agreement shall be in written form delivered in person or by Reg- The Consulting Engineer shall not be re- istered or Certified United States Mail, postage sponsible; for safety on the Client's premises or prepaid, to the Consulting Engineer or to the Client project site;for providing or assuring a safe place to the attention of its chief executive officer at the forthe performanceof the work;for safety precau- last business address of the principal office of the tions, programs or equipment; for construction addressee known to the sender. means, methods, techniques, sequences or proce- — END OF PART III — dures; nor for contractor's failure to perform the work in accordance with the Contract Documents. III-2 �1 INVITATION TO 13I1) NOTICE IS HEREBY GIVEN to prospective bidders that sealed bids will be received by the Truckee-Donner Public Utility District, Donner Pass Road, Truckee, California, until , 1978, at P.M., for the lease of a 1.9 acre parcel located on the corner of Highway 89 and Donner Pass Road, which parcel has been declared unnecessary for District use. Prospective bidders are asked to contact the Truckee-Donner Public Utility District office, Post Office Box 309, Truckee, California 95734 (telephone 916-587-3896) for a description of the parcel and conditions of the lease. All bidders must submit a certificate of deposit, certified check or bid bond in a sum equal to ONE THOUSAND DOLLARS ($1,000.00). Said deposit, check, or bond shall be forfeited in the event that the bidder is awarded the le a and fails to accept the same within of time I/_ The minimum bid will be $2,400.00 per month. The Truckee-Donner Public Utility District specifically reserves the right to reject any and all bids, waive irregularities or informalities in any or all bids, be the sole judge of the suitability of any bid, and to accept any bid that it determines to be in its best interest. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By DAMES A. MAASS, President of the Board of Directors BOARD OF DIRECTORS JACK MARQUETTE George Wurst, Chairman Manager Marjorie Adkerson, Secretary / Dr. Robert W. Affeldt, Director Don J. Westbrook, Director Ron Sweet , Director �--�' TRUCKEE TO: SANITA LIRI istrict Engr. S►'1 District Counsel j P. O. Box 847 � Truckee, California � 34 Supt. Foreman r Telephone (916) 587-3804 - �- ----- — October 3 , 1978 1 Truckee-Donner Public Utility District P. O. Box 309 Truckee , CA. 95734 Gentlemen : The Truckee Sanitary District Board of Directors at their Regular meeting , October 2 , 1978 , con- firmed the appointment of Directors Adkerson and Westbrook as a committee to represent the TSD in discussions proposed by the Truckee-Donner PUD regarding the feasibility of merging the services of the two districts and/or other local agencies . Thank you for your patience. Sincerely , TRUCKEE SANITARY DISTRICT "Marquett'e-, nager reasurer JM:vs gl RESOLUTION NO. 78_�O OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT DECLARING THAT THE PUBLIC INTEREST AND NECESSITY OF THE DISTRICT DEMANDS �•., ACQUISITION OF PUBLIC UTILITY WORKS WHEREAS, consultants to the Truckee-Donner Public Utility District have advised the District of the necessity to increase electrical substation capacity in the area serviced by the District; and WHEREAS, the Board of Directors of the Truckee-Donner Public Utility District has determined that the best interests of the public and the necessity of the District demands the acquisition of public works; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District as follows: That the Truckee-Donner Public Utility District hereby declares that the public interest and necessity of the District demands the acquisition of public utility works, specifically, an increase in electrical substation capacity by approximately 15,000 Kilowatts. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District, at a meeting held within said District on the 16th day of October , 1978, by the following roll call vote; AYES: Hatch Huber Kuttel Sutton Maass NOES: None ABSENT: None TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By n JAMES A. MAASS, President ATT T: A. MIL ON SEY OU , Clerk Thereof �3 RESOLUTION NO. 78 51 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 4 SETTING FORTH MINIMUM BID REQUIREMENTS FOR THE 1.9 ACRE PARCEL LOCATED ON THE CORNER OF HIGHWAY 89 AND DONNER PASS ROAD WHEREAS, on February 21, 1978, the Board of Directors of the Truckee- Donner Public Utility District adopted Resolution No. 78-10, Clarifying District Policy Regarding the Lease of District Land; and WHEREAS, Resolution 78-47 was adopted making all appropriate findings and declaring subject parcel unnecessary for District use; and WHEREAS, the Board of Directors of the Truckee-Donner Public Utility District desires to lease the 1.9 acre parcel located on the corner of Highway 89 and Donner Pass Road previously declared unnecessary for District use; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District, as follows: 1. The Manager is directed to advertise an invitation to bid for the lease of said parcel; 2. The minimum bid will be $2,400.00 per month. 3. Bids will be advertised four (4) times in the local newspaper. 4. Bids shall be subject to all other terms and conditions of Resolution No. 78-10, Clarifying District Policy Regarding the Lease of District Land. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District, at a meeting held within said District on the 16th day Of October , 1978, by the following roll call vote; i AYES: Hatch , Huber , Kuttel , i Maass , i NOES: Sutton ABSENT: None TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By .r AMES A. MAASS, President AT i . MILTON SEYM U Clerk Thereof i RESOLUTION NO. 7852 of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE ACQUISITION ,..,. OF REAL PROPERTY WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has been informed that certain property is available for purchase in the County of Nevada, which property is described as: A portion of the Northeast quarter of Section 15, Township 17 North, Range 16 East, known as Nevada County Assessor' s Parcel No. 19-300-17, and consisting of approximately 6.711 acres and presently owned by Gwendolyn Ralphs, Rex Tollef- son and Terry Tollefson; and WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined that it would be in the best interests of the Dis- trict to acquire such property, NOW THEREFORE, be it resolved by the Board of Directors of the Truckee Donner Public Utility District as follows: 1 . The Manager is hereby authorized and directed to offer the owners of said property the sum of Fifty Thousand Dollars ($50,000) for the purchase of said property; .-- 2. In the event that the owners of said property accept the offer, the Manager is authorized and directed to expend the sum of Fifty Thousand Dollars ($50,000) to acquire said property by a grant deed. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District, at a meeting held within said District on the 16th day of October , 1978, by the following roll call vote: AYES: Hatch Huber Kuttel Maass III NOES: None ABSENT: Sutton TRUCKEE DONNER PUBLIC UTILITY DISTRICT By mes A. Maass, President ATTEST• A. `Milton Seymour Clerk Thereof