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HomeMy WebLinkAbout1978-11-06 Min - Board REGULAR MEETING NOVEMBER 6, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the District Office at 7:03 P.M. ROLL CALL: Directors Hatch, Huber, Kuttel , Sutton and Maass were present. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Counsel Grumer; District Engineer Cook arrived at 7:07 P.M. OTHERS PRESENT: Among those present were Gloria Ratto, Don Strand, Jim Thomp- son, Frederick Kohler, Shirley Rosamond, Jo Brown, Roxie Archie, Gregory Con- lon, Jim Porter, Jerry Tippin and H. A. Giesendorfer, also Victoria McIver. APPROVAL OF MINUTES September 5, 1978, and September 18, 1978 Director Kuttel moved that the Board adopt the minutes of September 5th and September 18, 1978. The motion was seconded by Director Hatch, ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Review of Draft Minutes of June 21 , 1978, July 6, 1978, October 2, 1978, and October 6, 1978 Director Sutton moved that the draft minutes of June 21 , 1978, be pre- pared in final form as corrected (if corrections were submitted) . The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Regarding the draft minutes of July 6, 1978, Director Sutton moved that the Board direct the Secretary to prepare them in final form as corrected. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED, Director Sutton advised that she had submitted corrections to the draft minutes of October 2, 1978, on today's date; the President recommended incorporation of those corrections. Director Sutton moved that the Board direct the Secretary to prepare the minutes of October 2, 1978, as corrected. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Director Sutton moved, and Director Kuttel seconded the motion, that the minutes of the Special Meeting of October 6, 1978, be prepared as drafted. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Relating to the bills presented for approval , Director Huber asked if the payment to RTE Corporation (in the amount of $17,394.60) was for the bid transformers. Mr. Seymour replied that it was. r•-•. President Maass noted that there was still approximately $528,000 in LAIF. There being no further comment respecting the bills, Director Kuttel moved that the Board approve the bills for payment. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. FmHA CONSTRUCTION ACCOUNT No FmHA Construction accounting was provided. Mr. Cook noted that some FmHA related items would be reported upon during the Engineer's Report. 11/608 pg. 1 REVIEW OF JUNE BUDGET REPORT Director Sutton advised that she had not yet received a copy of the June Budget Report. Mr. Seymour commented that revenues in the Water Department for the first six months of the year were less than anticipated; in the Electric Department, revenues were somewhat more than anticipated. In some categories, the District has gone over the budget - computer programming, insurance, util- ities. A number of capital expenses were provided for in the budget but have --=t not yet been expended. Overall , the budget for the year will look good. Many of the items not accomplished during 1978 will be accomplished in the future. The Manager advised that the Budget Report for the next quarter should be ready prior to the next Board meeting. Director Sutton stated that she felt, to a great extent, the budget sheet should be done by the computer. Mr. Seymour noted that eventually the computer could be programmed for the budget. At the present time, personnel is in the process of putting Accounts Payable on the computer, which will save approximately 1/3 the time in processing the bills for approval . The Directors having no further questions regarding the Budget, the President moved to the next item. REVIEW OF AUGUST BALANCE SHEET AND STATEMENT OF REVENUES AND EXPENSES Mr. Seymour commented that the Water Department, in August, had a deficit of only $13. The income in 1978 was $32,000 versus $22,000 in 1977, which reflects the new rates. He further noted that expenses were up due to the 8% wage increase a year ago and a busier year in 1978. The net mar- gin is about 10% ahead of last year; Outside Services, year to date, for 1978 are down from 1977. COMMITTEE REPORTS Water Committee The President requested that a copy of the Report from the Water Committee dated November 6, 1978, be made an attachment to these minutes. Director Sutton noted that the Water Committee had specific recom- mendations regarding facilities fees, springs, and water system improvements for 1979. The recommendations presented were reviewed by the Board. Regarding Facilities Fees, Director Sutton moved that the Board direct the District Engineer to provide more definitive information regard- ing the philosophy, basis and composition of the fees; that the District Engineer reexamine the current facilities fees for adequacy; and that the Manager provide an accounting of the fees paid in 1977 and 1978. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the Board commit itself to the general concept that the development of Sawtooth Springs is desirable and that the preliminary engineering work proceed, including studies on transmission facilities and discussion regarding easements; that Special Counsel for the District look into the status of the water rights; that the Engineer prepare the information necessary to file a Use Permit with the Forest Service for easements. Director Kuttel seconded the motion. ROLL CALL: Hatch, abstain; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Hatch noted for the record that his abstention was due to the fact that in deal- ings with the Forest Service he felt there is a conflict of interest on his part. Director Sutton moved that the Board authorize the investigation of Anderson Spring and Prosser Spring, which would include an examination of existing water rights and discussions by the Dsitrict Engineer with the For- est Service to arrange testing, and the conducting of the testing program. Director Kuttel seconded the motion. ROLL CALL: Hatch, abstain; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the District Engineer consult with Mr. McDonough, Special Counsel , on water rights involved with Hofert Springs. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, abstain; 11/6/78 pg• 2 Q Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Director Sutton moved that the Board endorse the general concept of the water system improvement recommended by the District Engineer on Septem- ber 5, 1978, and that the Board authorize the Engineer to proceed with the pre-design survey work. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutotn, aye; Maass, aye. SO MOVED. For clarifying purposes, the President requested that an insertion be made on the Report from the Water Committee. The name "Trout Creek" was r' placed in parenthesis just prior to "Sanders Well Site III ," their being one and the same. There being several people present in the audience interested in items on this agenda, the President noted he would move to those items rather than following the order of the agenda. REVIEW AND POSSIBLE ACTION REGARDING 80-ACRE PARCEL OWNED BY C. S. BEAVERS Jim Porter, attorney at law, and Jerry Tippin of Raymond Vail and Associates appeared in behalf of C. S. Beavers. A map of the proposed sub- division was presented for review; the 80 acre parcel is the southern half of the North West Quarter of Section 23, and is located south of Ponderosa Palisades South. It was Mr. Porter's request that the District issue a will- serve letter for the 80-acre parcel for water only. He noted that the prop- erty is located within the boundaries of Placer County, and is part of the area being considered for annexation by the TDPUD. Mr. Porter further noted that, in 1959, Daven Morey issued a will-serve letter to Mr. Beavers for 160 acres, of which this 80-acre parcel is a part. Placer County Service Area #19, although willing to serve water to the parcel , has been instructed by the Board of Supervisors of Placer County to refer the request of Mr. Beavers to the TDPUD in light of the annexation proceedings now in progress according to Mr. Porter. He indicated the developer would be willing to comply with all of the Engineer's recommendations and requirements and the rules and regula- tions of the District. Mr. Porter noted the following proposals made by the r developer: 1 . Mr. Beavers would accept a will-serve commitment for water only with a time limitation of perhaps 18 months and an option to extend the com- mitment for six to 12 months. Mr. Porter stated he felt the District would want the commitment conditioned upon the Engineer' s statement that adequate capacity was available; they had no objection to this. 2. The developer would build the system according to the District's plans and specifications, and dedicate the entire system to the District. They would adopt the prevailing fee schedule; the connection fee would be paid upon connection. 3. The developer would comply with Mr. Cook's technical recommenda- tions. 4. The developer would be willing to be annexed into the District and would support an annexation movement. Mr. Porter stated that the 80-acre parcel would have a maximum of 140 units. Mr. Tippin reviewed the contents of Mr. Cook's letter of September 8, 1978, and noted that the developer was generally in agreement with the recom- mendations made by Mr. Cook; alternate solutions to some of the problems have been discussed by Mr. Cook and Mr. Tippin, and Mr. Tippin indicated addition- al discussion would take place. Correspondence to the Board from the District Engineer dated September 8, 1978, and correspondence from Raymond Vail and Associates dated in October, 1978, has been attached to these minutes. The Engineer's recommendations regarding this development and their overall benefit to the District were discussed. Mr. Seymour noted that a response from Mr. Beavers regarding the an- nexation proceedings had not yet been received. Mr. Porter requested that a copy of the letter be forwarded to him. Director Sutton stated she felt there should be a written agreement between the Board and subdivider after the problems have been worked out and 11/6/78 pg• 3 1� some determination has been made as to how water service will be provided, what will be required, and costs involved. Mr. Cook stated that, with the preliminary map on hand and discussions had to date, an outline of the agreement could be prepared, then brought be- fore the Board for consideration. Director Sutton suggested that, when Mr. Cook advises the Board of his satisfaction and provides a recommendation that a will-serve letter be issued, the matter come back before the Board. --� Director Sutton moved that this matter be referred to the District Engineer and Manager for further consultation with the developer's repre- sentatives; when the District Engineer recommends that a will-serve letter be issued,- the matter come back before the Board. The motion was seconded by Director Hatch. Mr. Porter noted that, regarding this matter, time is of the essence. Director Huber commented that she has reservations regard- ing the water supply in the area and until the impact study has been com- pleted and reviewed, she would not be willing to vote in favor of the commit- ment to serve being issued. The President requested a ROLL CALL vote: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. POSSIBLE ACTION RELATING TO REQUEST OF A. H. KOEPF - PROPERTY LOCATED BEHIND A & W Regarding this property, Mr. Seymour advised that a request for an easement abandonment had been made of the County. A written response has not yet been received; however, the County Administrator was in telephone contact with Mr. Seymour and advised him that the matter has been referred to the Department of Public Works for action. Director Sutton asked that the record show the Board's direction in the past was to notify all abutting property owners at least a week prior to the time when discussion of the matter is to appear on the agenda. The President advised that the matter would be placed on a future agenda after response has been received from the County regarding the ease- ment, and when abutting property owners have been notified. President Maass indicated to Al Geisendorfer, who was present in the audience, that the Dis- trict would keep him informed as to progress. RESOLUTION REGARDING LEASE OF DISTRICT PARCEL "J" TO THE TRUCKEE DONNER RECREATION AND PARK DISTRICT Gloria Ratto, representing the TDR&PD, was present in the audience. Mr. Grumer advised that the proposed lease between the TDPUD and Recreation and Park District had been prepared incorrectly. A clause providing for payment of taxes and other assessments by the Park District had been omitted. After a review of the proposed resolution and brief discussion, the President directed that the matter be placed on the next agenda for report by Counsel ; Mr. Grumer will provide a copy of the corrected lease presented to the Park District for approval . Consideration of the resolution will then be placed on the December 18, 1978, TDPUD meeting agenda. DISCUSSION AND POSSIBLE ACTION RESPECTING REQUEST OF HIGH SIERRA SENIOR CITIZENS AND J. BROWN Community Hall Mrs. Brown, speaking on behalf of the senior citizens of the area, requested that the District sell the 1 .9 acre parcel located on the corner of Hwy 89 and Donner Pass Road to Dick Joseph for the sum of $100,000. She stated it was Mr. Joseph's intention to donate the property to the High Sierra Senior Citizens. Roxie Archie, Mr. Joseph' s sister, advised that it was his intention to purchase the property for $100,000; donate the prop- erty to the "town of Truckee" for the purpose of building a community hall which would include facilities for the Senior Citizens. Truckee being an unincorporated area rather than a town or city, various aspects of ownership of the property and maintenance and operation of a community building were discussed. It was Mr. Grumer's suggestion that Mr. Joseph go to the Park District, offer them $100,000 for the purchase of the property from the PUD, and request that they administer the operation of a community hall . 11/6/78 pg. 4 it Director Sutton recommended that the matter be referred to a com- mittee that would include the Attorney, Manager, Engineer, and perhaps two Directors. The committee could meet and talk with Mr. Joseph, His sister and their attorney regarding the possibility of a non-profit community or- ganization which would assume the responsibility. After discussion, the Chair directed that a committee be formed to discuss and evaluate the 1 .9 acres in relationship to the request made by Mrs. Brown and Mrs. Archie. The committee will include the District Engineer, �.., Manager, Attorney, and Directors Hatch and Sutton. The President requested that the committee report back to the Board with recommendations. The matter will appear on a future agenda. Housing Shirley Rosamond, representative of the High Sierra Senior Citizens, advised that the group was looking for property upon which to build housing for the Senior Citizens. She met with Biz Johnson (Congressman Harold T. Johnson) who directed her to contact the developer and architect and to pro- gress with the paperwork. However, the first step is to acquire a parcel upon which housing can be built. President Maass advised that the Board had delayed taking action on a parcel in the South River Street area pending further investigation (by the housing developer) . In answer to Mrs. Rosamond's inquiry about another parcel , Mr. Seymour indicated that the District owns an 18 acre parcel near the Southside Springs. Mrs. Rosamond indicated the Senior Citizens would need approximately seven acres upon which to construct 50 to 100 units. She requested the Board's assistance in locating the necessary land. Mr. Grumer advised that the Code Section states that, by December 31st of each year, land that is not capable of park and recreation use may be offered for senior citizen housing by way of placing such land on a roster. A non-profit organization may then purchase the land prior to the end of year during which the roster is made. Mr. Seymour asked Mrs. Rosamond to have Mr. Aiello, the developer, contact him for the purpose of discussing the available land. Mrs. Rosamond agreed. REVIEW OF WRITTEN RECOMMENDATIONS RELATING TO HILLTOP PROPERTY Mr. Seymour noted that he had written to Mr. Kurtz, attorney repre- sneting the owners of Hilltop, but as yet has not received any response. Director Sutton commented that Mr. Seymour's letter stated that the Board, on October 16th, decided the restrictions (on Hilltop property) were too restric- tive. She did not recall such discussion and felt the letter could be mis- leading, she said. The Board has not yet been provided with firm proposals from the Manager and Engineer for resolving the problems . Therefore, the Chair tabled the item. After brief discussion, the President directed that this matter re- lating to Hilltop property be placed on the future agenda items list. He further directed that the Manager advise the Executive Secretary when the pro- posals were ready; the matter should then be placed on the agenda. He indi- cated this would require a meeting and a report written and in the hands of the Board prior to being placed on the agenda. Director Sutton read into the record the Board's direction on this matter from the Draft Minutes of the October 2 meeting (attached to these Minutes are pages 6 and 7 of that Draft) . ABANDONMENT OF PROSSER WELL District Engineer Cook requested that this item be discussed during the Engineer's report. The President agreed. 11/6/78 pg• 5 PROPOSAL OF ARTHUR ANDERSON CO. RESPECTING PREPARATION OF 1978 AUDIT Gregory Conlon of Arthur Anderson Co. , San Francisco, approached the Board with a proposal for preparation of the 1978 audit. Mr. Conlon cited some of the reasons why he felt his firm was qualified to serve the District. He estimated the fees for this engagement to be $9,000. Mr. Seymour advised that the District was interested in an understand- able audit report and a workshop session prior to issuance of the audit report. Also, Mr. Seymour noted concern as to the relationship between the District �•., Bookkeeper and auditor. Mr. Conlon commented that his firm tries to maintain a continuous relationship throughout the year, and would be available to ans- wer any questions the Bookkeeper may have. Director Sutton suggested separating the accounting and auditing services by using Arthur Young Co. for accounting and Arthur Anderson Co. for the audit thus having a cross-check. Services included in the estimated $9,000 fee were discussed. Mr. Conlon stated he would give a firm commitment to the $9,000 figure for the first year. Director Sutton moved that a resolution be prepared engaging Arthur Anderson & Co. THE MOTION DIED FOR LACK OF A SECOND. Mr. Conlon clarified that a presentation of the annual report at a Board Meeting, and a workshop session prior to the issuance of the report would be included in the services rendered. Also included in his firm's services would be reasonable telephone contact. The necessity of an in- ventory was discussed. Based on the fact that Arthur Young & Co. has, in the past, performed a yearly inventory, Mr. Conlon stated he felt his firm would also perform one. Director Maass , having stepped down from the Chair, moved that the Board direct the attorney to draw up a resolution authorizing Arthur Ander- son & Co. as new auditors for the District for the calendar year 1978; as part of the stipulation the fee will be a maximum of $9,000, as indicated in the letter from Arthur Anderson & Co. (copy attached) - that fee will include a workshop with the Board explaining the audit and a subsequent meeting when presentation of the audit is made in Public Session for pub- lic review. Furthermore, that certain contacts by the Bookkeeper may be made as part of the $9,000 expense; and an inventory will be performed. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, not present; Maass, aye. SO MOVED. The resolution will be placed on the November 20, 1978, meeting agenda for consideration by the Board. REVIEW AND POSSIBLE DIRECTION REGARDING TEN SURPLUS DISTRICT PARCELS The Chair directed that this item be placed on the list of future agenda items. ORDINANCE ACCEPTING PHASE I PIPELINE President Maass directed District Counsel to prepare a second draft ordinance incorporating corrections discussed at the last Board Meeting. The item will appear on the next meeting agenda. REVIEW AND POSSIBLE ACTION REGARDING INVITATION TO BID AND CONDITIONS OF LEASE WITH REGARDS TO THE 1 .9 ACRE PARCEL LOCATED ON THE CORNER OF HIGH- WAY 89 AND DONNER PASS RD. The item was tabled for discussion in Executive Session at Director Kuttel ' s request. DISCUSSION AND POSSIBLE ACTION REGARD ING TTSA SEWAGE TREATMENT FE.e-S District Engineer Cook, in response to Director Sutton's question, advised that TTSA's calculation of 21 plumbing fixture units for the TDPUD was a valid figure. 11/6/78 pg. 6 Director Kuttel moved, and Director Huber seconded the motion, that the TTSA sewage treatment fees ( in the amount of $114) be paid. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION ACCEPTING THE EAST RIVER STREET LINE EXTENSION Although copies of the proposed resolution had not been provided to the Directors, the original was available for review. Mr. Seymour noted that one service on the line had paid the necessary r-- fees and been connected - U. S. Rentals. Director Sutton stated she felt that, even though this has been delayed unnecessarily, the District should not pro- vide service until the system has been accepted by the Board. Payment of fees by Quintana was briefly discussed. Neither Mr. Seymour nor Mr. Cook was aware of whether or not such fees had been paid. Director Huber moved that the Board adopt Resolution 7854 approving and accepting the East River Street line extension. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. Director Sutton requested that the record show the reason she abstained was because she is a property owner on the subject line extension. DISCUSSION AND POSSIBLE ACTION RESPECTING FRINGE AGREEMENT BETWEEN SIERRA PACIFIC POWER COMPANY AND TDPUD Regarding the Sierra Pacific - Truckee Donner Public Utility District Fringe Agreement for Electric Service, Mr. Grumer noted the following correc- tions: Paragraph 5.4 on page 3, last sentence - "TDPUD Board of Trustees" should be changed to "TDPUD Board of Directors." Paragraph 5. 1 on page 3, line 4 - ". . .and as for line extension agree- ments shall be. . ." should be changed to read ". . .and as for line extension t" agreements as shall be. . ." On page 5, the Post Office Box number of the TDPUD should be included. On page 5, the last item, number 12.2 should be changed to 11 .2. A copy of the agreement has been attached for reference. Director Sutton noted that this agreement should be adopted by reso- lution. Director Sutton moved the adoption of a resolution (7855) which will be prepared authorizing the President of the Board to sign the Fringe Agree- ment with Sierra Pacific Power Company as corrected by Counsel . The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION ESTABLISHING LEAVE OF ABSENCE POLICY FOR MANAGERIAL EMPLOYEES It was noted by Mr. Grumer that suggested corrections had been for- warded by Mr. Marron's office. The President advised that consideration of this resolution would appear on the December 4th meeting agenda. Director Sutton, a member of the Management Guidelines Committee, requested that Mr. Grumer contact her when the draft resolution had been prepared. ram• UPDATE REPORT ON THE R. W. BECK AND ASSOCIATES ' STUDY REGARDING SUBSTATION CAPACITY Mr. Seymour advised that Mr. Merriman of R. W. Beck and Associates had written to Max Jones (of Sierra Pacific) asking about the capacity of line 608. (Mr. Merriman, in his letter, mistakenly called the line "308.") Mr. Seymour further advised that he has reviewed the TDPUD - Sierra Pacific service agreement. Such agreement, modified in 1967, provides for an un- limited amount of electricity. Mr. Cook is presently preparing a letter regarding properties available in the Martis Valley area east of Truckee. The Manager noted it was Ken Merriman's understanding that this item would come back on the agenda more formally on November 20th for a possible decision 11/6/78 pg• 7 ,a by the Board. The response from Sierra Pacific regarding their problems in providing capacity should be received by that time. The President re- quested that, if response from Sierra Pacific had not been received prior to November IOth, Mr. Seymour contact them. DISCUSSION AND POSSIBLE ACTION RESPECTING SHEEPHERDER SPRING (SAWTOOTH) Mr. Cook requested that this item be tabled to the Engineer's Report. President Maass agreed. CONSIDERATION OF VARIOUS REQUESTS FROM PROPERTY OWNERS FOR EXEMPTION OR ELIMINATION OF STANDBY CHARGES A partial list of proposed standby exemptions was provided today to the Board. An additional list of possible exemptions will be presented as soon as completed. The Chair directed that this item be placed on the agenda for the November 20th meeting pending receipt of additional information. REVIEW OF MANAGER'S AND ENGINEER'S RECOMMENDATIONS RESPECTING MARTIS VALLEY MEADOWS Mr. Seymour stated that Martis Valley Meadows, as envisioned by the developer, will have a detrimental impact on the District inasmuch as it is a high concentration of second homes designed for vacationers. Therefore, it will add to the District's peak usage of both electricity and water and not contribute significantly to the on-going revenue. Director Sutton agreed that this is a valid environmental consideration; she stated that what the Board wants is something in writing from the Manager and Engineer so that comment may be provided in response to the EIR prior to the expiration of the 45-day period specified. Mr. Cook advised that he had already provided his comments regarding Martis Valley Meadows in a letter dated October 16th. (Mr. Cook's letter noted the inadequacy of the District water supply and also addressed the fire flow problem.) The President agreed with Director Sutton's suggestion that this matter appear on the November 20th agenda. MANAGER'S REPORT The President requested that the Manager's Report be attached to the minutes of this meeting. He requested that the Manager report verbally on item 5, the request of the State to lease Ponderosa Palisades Tank prop- erty for a radio communications site. GENERAL STATUS OF DISTRICT Mr. Seymour advised that Tonini Springs is not being used and has been shut off because some reports from the lab at TTSA have indicated there is pollution. Investigation is under way to determine the cause of pollution. Mr. Seymour will keep the Board posted by memo. REQUEST OF STATE TO LEASE PONDEROSA PALISADES TANK PROPERTY FOR RADIO COM- MUNICATIONS SITE Mr. Seymour noted the State's interest in a joint venture to con- struct a communications facility on the District's Ponderosa Palisades Tank property. They indicated they would be interested in a long term land lease. Such lease could contain provisions allowing for space for the PUD' s base station and maintenance of the base station by State technicians. The President requested that this matter be placed under New Business on the next agenda. Director Sutton moved that the Board direct the District Counsel to prepare a Resolution and lease between the State and the TDPUD for consideration at the November 20, 1978, Board Meeting. The lease shall be for $1 per year; the State will build .and maintain the building; the State will maintain the District's base station; the State will pay all taxes and assessments. MOTION DIED FOR LACK OF A SECOND. Director Hatch moved that the District Counsel be directed to draw up a resolution which would allow the State of California to place a communi- cations station on the Ponderosa Palisades Tank property. In the resolution Counsel is to cover items providing for space and maintenance of the District' s 11/6/78 pg. 8 i radios; the term of the lease will be one year in the amount of $1 and shall continue from year to year thereafter until terminated. The motion was sec- onded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. MISCELLANEOUS INQUIRIES Director Huber made note of several complaints of surging water in the Prosser Heights area since work on the pump by Roen Construction Company. Mr. Seymour requested that the District Engineer provide him with the name of the valve needed to repair the problem so the District can proceed with correc- tion. DISTRICT ENGINEER'S REPORT In the interest of time, the District Engineer did not report verbally on each item listed on the agenda. A copy of his written report has been attached. Trout Creek Well Mr. Cook reported that a proposed mitigation agreement for the Trout Creek Well , which was patterned after the Sanders No. 1 agreement, was prepared and forwarded to the Directors and Jim Thompson, attorney for Dart Industries. Projected production of the well , according to Bill Nork, will be similar to Southside Well - approximately 350 gallons, Mr. Cook noted. Dis- cussion ensued relating to production and testing. Mr. Thompson indicated that, in general , the mitigation agreement prepared by Mr. Cook was acceptable to Dart. The President suggested that, if any Director had corrections to the agreement, they forward them to Mr. Cook prior to the end of the week. Mr. Thompson said that Dart would not finance additional testing but that the District was free to satisfy itself at its own expense. He said that the general requirement according to the Agreement is 250 GPM, and the Agreement doesn' t say how this is to be established. He assured the Board that Dart's testing would be valid. Several Directors expressed concern about the validity of rating wells based on tests conducted when the water recharge cycle is high. Whether or not the District can specify the time of the year for testing was discussed. Concerning the drilling, Director Sutton noted that she did not be- lieve Dart should commence drilling prior to the expiration of the 45-day com- ment period on the Negative Declaration. Inquiry was made about the proximity of the well to Trout Creek, and whether it would be close enough to affect the surface water flow, and whether a water rights problem could develop. Mr. Cook said that the well would be located 80 feet from the Creek, and whether there could be any problem would depend on the geological formation. He also said that a properly constructed well would not have an adverse effect on surface water. He said there would have to be a positive seal against all surface waters to a minimum of 50 feet, and in this case the seal will extend to 84 feet. Director Hatch expressed concern that a Negative Declaration had been filed on the Trout Creek project inasmuch as Trout Creek is a major fish- ery. Mr. Cook will provide a copy of the initial study and environmental assess- ment upon which his recommendation for a Negative Declaration is based for Direc- tor Hatch's review. President Maass directed that these items, Mitigation Agreement, Neg- ative Declaration and Notice of Determination, appear on the next agenda. PARKING AREA RECONSTRUCTION Mr". `Cook reported that he checked the construction contract and specifications for the parking area reconstruction; they do not require a fog seal . After the paving has had an opportunity to cure prior to next winter a seal was suggested. He recommended the filing of the Notice of Completion and a payment to T. E. Bertagnolli & Associates in the amount of $18,289.31 (90% of the total funds due the contractor) . Mr. Bertagnolli contends that the District owes him additional monies - the amount is contested and Mr. Cook suggested that the fin- al determination be made in accordance with the provisions of the specifications. 11/6/78 pg, 9 �b Director Huber moved that a Notice of Completion be filed for the reconstruction of the parking lot. Director Hatch seconded the motion. Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Hatch moved that the Board authorize payment in the amount of $18,289.31 to T. E. Bertagnolli and Associates, representing payment for 90% of the owrk of reconstructing the parking lot. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION AND POSSIBLE ACTION RESPECTING SHEEPHERDER SPRING (SAWTOOTH) -� Mr. Cook presented a Progress Report on Sawtooth Springs to be filed with the State Water Resources Control Board. An extension of time until 1980 was being requested to bring the spring on-line. Director Huber moved that the Chairman sign the Progress Report to the State Water Resources Control Board concerning progress and construc- tion on Sawtooth Springs and authorize payment of $5.00. The motion was sec- onded by Director Kuttel . ROLL CALL: Hatch, abstained for reasons of pos- sible conflict of interest; Huber, aye; Kuttel , aye; Sutton, abstained be- cause she had not had sufficient time to review the material just presented; Maass, aye. SO MOVED. PROPOSAL FOR OFFICE REARRANGEMENT AND NEW BOARD ROOM Mr. Cook advised that plans for the PUD office rearrangement and new Board Room had been completed; he presented them for review by the Board. DISTRICT COUNSEL'S REPORT Mr. Grumer advised the Board that his report would be made during the Executive Session. PLANNING DEPARTMENT NOTICES There were no Planning Department Notices reported or discussed. CORRESPONDENCE No correspondence was called to the Board's attention. EXECUTIVE SESSION The President adjourned the meeting to Executive Session at 10:56 P.M. for the purpose of discussing legal and personnel matters. At approximately 12: 15 A.M. Director Huber left the meeting. RETURN TO PUBLIC SESSION The President reconvened the meeting to Public Session at 12:25 A.M. A Special Meeting will be held on the 8th of November at 4:00 P.M. - an Executive Session for the purpose of discussing legal and person- nel matters. A meeting is to be tentatively scheduled with Martin McDonough for the 13th of November - Executive Session - legal and personnel matters. ADJOURNMENT Director Kuttel moved, and Director Hatch seconded the motion, --1 that the meeting be adjourned. ALL AYE BY VOICE VOTE. SO MOVED. The meet- ing was adjourned at approximately 12:27 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Q64 mes A. Maass, President Susan M. Craig, Executive S retary 11/6/78 to H TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: 2. S' 3. 52� 4. 0 /U� 5. 6. 7. 8. 9• 10. 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - October 31 , 1978 Bank Balance - October 10, 1978 $ 139,530.71 Truckee Electric & Water Revenue 107,235.21 Donner Lake Electric 52,264,94 Electric Connection Fees 8,500.00 Water Connection Fees 3,555.00 Facilities Fees 225.00 Interest on Consumer Deposits - Deposit to General �-- Fund in error 4.50 Standby Revenue 185.00 15,849. 78 Miscellaneous Billings Revenue 7,363.61 Miscellaneous Revenue 2,185.59 $ 336,899.34 Approved Billings $ 1 ,714.60 Less Unapproved-TTSA ( 114.60) 1 ,600.00 Bank of America - Federal tax deposit 2,109.64 LAIF transfer 280,000.00 Night bag deposits 45.00 Truck loan payment 474.02 George Cattan - Pension plan payment 258.75 Directors - Board meeting attendance 500.00 IBEW - Union dues, October, 1978 200.50 Public Employees Reitrement System - Social security contributions for qtr. ended 9/30/78 10,484. 50 Refunds: Credit Balances on Closed Accounts August Amaral $ 31 .66 Dart Resorts 19.96 Cheryl Houston 20.38 Robert Jones 41 .68 Grant Madill 13.80 Howard Quandt 54.48 Inez Scott 37.36 �.. William L. Sherri tt, Jr. 192.46 United Farm Agency 16.66 428.44 Refund: Line Extension Robert Entwisle 55.33 State Board of Equalization - Sales tax 131 .20 Energy surcharge 1 ,473.66 State Compensation Insurance Fund - Quarter ended 9-30-78 2,229.88 State Treasurer - Unemployment ins. , qtr. ended 9-30-78 734.35 Tahoe National Bank - Computer loan payment 356.44 TDPUD - Interest on consumer deposits 30.25 U.S. Postmaster - Postage Permit No. 1 1 ,050.00 Box rental - one year 10.00 Postage trust fund 30.00 (302,201 .96) PAYROLL 10/15/78 OT DT Standby Gross Net Barry 286.00 243.67 Chapman 729. 17 530.66 Connell 34.88 654.88 484.85 Craig 537.50 401 .23 Grow 795. 20 598.10 Jones 441 .60 331 .40 Marsh 544.80 408.40 Lopez 36.92 46. 15 821.47 587.10 Mannix 327.20 254.64 ..- Pomponio 514.40 388.55 Reynolds 94.20 847.80 652.25 Rose 596.80 408.32 Rully 189.26 858.46 577.00 Seymour 1250.00 936.31 Silva 795.20 646.21 Slattery 750.00 568.12 Straub 92. 30 830.70 591 .71 Tamietti 85.47 32.56 773. 73 626.59 Waltrip 533.60 400.91 Bennett 410.75 331 .43 309.61 69.48 232.65 13299.26 9967.45 oil PAYROLL 10/15/78 cont. OT DT Standby Gross Net Temporary and Part-time Employees : Boone 327.20 252.02 Hossack 453.60 379.23 McQuary 102.03 89.88 Moore 169.74 151 .07 1052.57 872.20 309.61 69.48 232.65 14351 .83 10839.65 $( 10,839.65) PAYROLL 10/15/78 Craig 744.00 513. 86 ( 513.86) Bank Balance - October 31 , 1978 $ 23,343.87 Bills for Board Approval - See attached (166,714.53) Bank Balance after payment of above $(143,370.66) LAIF Transfer to cover above bills - transfer to be made November 7, 1978. General fund balance in LAIF after transfer is $528,568.70 144,000.00 Balance of account after LAIF transfer $ 629.34 r BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous hardware 7.62 7.23 12.14 26.99 Aetna Life Insurance Life insurance, 10-78 55.93 55.93 Allied Automotive Vehicle parts 4.67 35.58 40.25 Alpha Hardware Co. Miscellaneous hardware 138.12 56.21 194.33 Anixter-Pruzen Fiberglass measuring tape 92.21 92.21 Atlantic Richfield Gasoline 848.27 848.27 Avery Engineering Panel meters, engineering services, 8-78 & 9-89 1 ,482.50 1,482�50 Libby Bennett Toaster oven for office kitchen 26.50 26.50 Bi-State Petroleum Antifreeze 82.17 82.17 Blue Cross Insurance premium, 11-78 2,089.43 2,089.43 Cal Western Life Pension plan premiums, 11-78 1 ,816.83 1 ,816.83 j Camellia Valley Supply Repair clamp, meter coupling, concrete boxes & lids, water meters 1,734.83 1,734.83 A. Carlisle & Co. of Nevada Office supplies 217.75 217.75 Chevron USA. , Inc. Kerosene 54.22 54.22 Cook Associates Consulting services - Billed Dart $2813.56 4,978.12 1,537.89 6,516.01 Crown Life Long term disability, 10-78 406.00 406.00 D & D Agencies Freight charges 6.20 6.20 Davis Auto Parts Vehicle parts 2.25 2.25 Delta Lines Freight charges 45.98 45.98 Digital Equipment Corp. Maintenance coverage computer, 10-78 99.00 99.00 Electronic Calculator Co. Office supplies 4.63 4.63 W. W. Grainger, Inc. Rivets 33.48 6.41 4.37 44.26 Graybar Electric Co. , Inc. Runcina wire & Alcao Clamo 3,946.38 3,946.38 Steve Grumer, Ltd. Legal services, 9-78 & 10-78 3,954.30 3,954.30 High Country Answering Service Answering service, 10-78 & 11-78 89.60 89.60 L & V Fuel, Inc. Gasoline 187.13 187.13 Magi Chem Weed killer, spray lube & oil 373.71 139.77 513.48 McDonough, Holland, Schwartz & Allen Legal services, 9-78 12.47 16.00 28.47 McMaster-Carr Supply Compny Stencil set & fountain marker set 9.58 4.05 3.46 17.09 Modern Service Office Supply Co. , Inc. Office supplies 100.19 100.19 Mountain Hardware Office supplies 10.94 10.94 Multi-Amp Corporation Photo electric counter 1,004.07 1 ,004.07 Nevada County Delinquent standby bill processing 283.80 283.80 Nevada Office Machines, Inc. Calculator 278.97 278.97 Osburn's Garage Vehicle repairs 221.42 221.42 Pacific Telephone Monthly phone charges 377.48 377.48 Pacific Telephone Monthly telemetry charges 162.75 162.75 Pitney Bowes Postage meter 42.93 42.93 Record Supply Company Concrete box, reducer bush, street ell & union 726.31 726.31 Red Star Industrial Service Linen service, 10-78 71.30 71.30 RTE Corporation Transformers, 8/15kva, 16/25kva, 5/50kva, 2/75kva 17,394.60 17,394.60 W w BILLS FOR BOARD APPROVAL (Cont) Electric Water General Total RTE/ASEA Gauges 131.44 131.44 RTE Corporation, Chicago Fuses 30.53 30.53 P 9 Ruralite Services, Inc. Safety training, 4/78, 8/78 187.00 187.00 S & C Electric Company 200 amp open cutout 686.88 686.88 Sierra Pacific Power Company Power usage, 10/78 114,749.72 114,749.72 Southern Pacific Trans. Co. Lease agreement, water line easement 175.00 175.00 Specialty Oxygen Service Rental on 2 cylinders, 10-78/11-79 50.00 50.00 Sun Printing Company Office sypplies 59.63 59.63 Tahoe Chemical Laboratories, Inc. Water sample analyses, 9-78 112.00 112.00 Tahoe Office Systems, Inc. Sales tax due, maintenance agreement on copy mach. 569.69 569.69 Tax Forms Supply Service Office supplies 9.70 9.70 Taylor's Tires Vehicle tires and repair 158.58 158.58 Tom's T.V. Cable 10/78 27.00 27.00 Truckee Donner Disposal Service, 9/78 39.00 39.00 Truckee Tahoe Lumber Co. Miscellaneous hardware 7.11 7.11 USDA-REA Interest payment on REA loan 1 ,389.68 1,389.68 Utilities Telecommunications Council Voluntary share for FCC frequency coordination 35.00 35.00 Wedco, Inc. Moulding, clapnps, meter, battery, arrestors, mting.bracket 2,606.46 5.69 2,612.15 Western Hardware & Tool Co. Linemen's gloves, wood rules & knives 203.74 203.74 Phil Willard Enterprises Janitorial services, 10-78 182.93 182.93 140,464.70 10,652.17 15,597.66 166,714.53 uWAAL ; WATER AND ELECTRIC CASH FLOW BUDGr-' 78 FOR THE MONTH AND Six MONTHS ENDED _ 1978 % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total To Income: i Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Y Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Act Sales from usage 17,817 93,789 276,743 33.9 182,954 167,291 1 ,161,608 2,139,369 54.3 977,761 185,108 1 ,251 Interdepartmental 14 84 168 50.0 84 8,532 29,693 56,416 52.6 26,723 8,546 ! Standby charges 451 19,937 ' 46,023 43.3 26,086 298 30,889 57,500 53.7 26,611 749 Transfer fees -0- -0- -0- -0- -0- 1 ,062 4,558 10,215 44.6 5,657 1 ,062 Conn. fees and line ext. 51 5,556 16,670 26,400 63.1 9,730 13,699 42,025 76,800 54.7 34,775 19,255 Tapping fees 325 325 325 5,000 6.5 4,675 -0- -0- -0- -0- -0- Facility fees -0- 1,475 1,475 2,275 20,500 11.1 18,225 -0- -0- -0- -0- Fire standby revenue -0- -0- 1,220 2,980 40.9 1 ,760 -0- -0- -0- -0- -0- Fire hydrant rents -0- -0- 1 ,239 1,239 100.0 -0- -O- -0- -0- -0- -0- Pole contact rents -0- -0- -0- -0- -0- -0- 3,595 5,006 71.8 1 ,411 -0- Customer Contributions: Misc. job work -0- -0- 2,500 -0- 2,500 -0- 22 1 ,000 2.2 978 -0- Com'l service repairs -0- -0- -0- 2,000 -0- 2,000 -0- -0- -0- -0- -0- Loans and grants -0- -0- -0- -0- -0- 299,000 -0- 299,000 -0- -0- -0- Other Misc. Income: Int. on restricted funds -0- 4,275 15,550 27.5 11 ,275 -0- 1 ,695 6,313 26.8 4,618 -0- `. Surplus sales, etc. -0- -0- 1 ,000 -0- 1 ,000 50 950 3,000 31.7 2,050 50 Misc. income -0- 5,297 -0- -0- ( 5,297) 14 7,355 -0- -0- ( 7,355) 14 11 Total Income Available 25,638 145,111 699,103 20.8 553,992 190,946 1 ,282,390 2,355,619 54.4 1 ,073,229 216,584 1 ,42' r ® - TRUCKEE DONNER PUBLIC UTILITY DIS WATER AND ELECTRIC CASH FLOW BUDGE' 78 FOR THE MONTH AND six MONTHS ENDED _ 1978 7 % YTD Balance % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in j Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 17,817 93,789 276,743 33.9 182,954 167,291 1 ,161,608 2,139,369 54.3 977,761 185,108 1 ,255,397 2,416,112 52.0 1 ,160,715 14 84 168 50.0 84 8,532 29,693 56,416 52.6 26,723 8,546 29,777 56,584 52.6 26,807 451 19,937 46,023 43.3 26,086 298 30,889 57,500 53.7 26,611 749 50,826 103,523 49.1 52,697 -0- -0- -0- -0- -0- 1 ,062 4,558 10,215 44.6 5,657 1 ,062 4,558 10,215 44.6 5,657 5,556 16,670 26,400 63.1 9,730 13,699 42,025 76,800 54.7 34,775 19,255 58,695 103,200 56.9 44,505 325 325 5,000 6.5 4,675 -0- -0- -0- -0- -0- 325 325 5,000 6.5 4,675 1,475 2,275 20,500 11.1 18,225 -0- -0- -0- -0- -0- 1,475 2,275 20,500 11.1 18,225 -0- 1,220 2,980 40.9 1 ,760 -0- -0- -0- -0- -0- -0- 1,220 2,980 40.9 1,760 -0- 1,239 1,239 100.0 -0- -0- -0- -0- -0- -0- -0- 1 ,239 1 ,239 100.0 -0- -0- -0- -0- -0- -0- -0- 3,595 5,006 71.8 1 ,411 -0- 3,595 5,006 71.8 1 ,411 -0- -0- 2,500 -0- 2,500 -0- 22 1,000 2.2 978 -0- 22 3,500 0.6 3,478 -0- -0- 2,000 •-0- 2,000 -0- -0- -0- -0- -0- -0- -0- 2,000 -0- 2,000 -0- -0- 299,000 -0- 299,000 -0- -0- -0- -0- -0- -0- -0- 299,000 -0- 299,000 -0- 4,275 15,550 27.5 11 ,275 -0- 1 ,695 6,313 26.8 4,618 -0- 5,970 21 ,863 27.3 15,893 -0- -0- 1,000 -0- 1 ,000 50 950 3,000 31.7 2,050 50 950 4,000 23.8 3,050 -0- 5,297 -0- -0- ( 5,297) 14 7,355 -0- -0- ( 7,355) 14 12,652 -0- -0- ( 12,652) 25,638 145,111 699,103 20.8 553,992 190,946 1 ,282,390 2,355,619 54.4 1 ,073,229 216,584 1 ,427,501 3,054,722 46.7 1 ,627,221 r WATER AND ELECTRIC CASH FLOW BUDGE V8 FOR THE MONTH AND mix MONTHS ENDED 1978 % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Ty Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Operations and Maintenance: Actual - Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Act Dept. salaries 3,616 18,519 38,000 48.7 19,481 10,268 52,697 108,390 48.6 55,693 13,904 71 Dept. employee benefits 1,241 4,737 10,070 47.0 5,333 3,532 13,480 28,723 46.9 15,243 4,773 18 Purchased power 8,424 28,340 58,000 48.9 29,660 106,287 790,380 1,739,000 45.5 948,620 114,711 818 Plant materials 5,488 14,291 43,927 32.5 29,636 21,082 45,144 153,182 29.5 108,038 26,570 5 Vehicle operating expense 527 2,227 13,200 16.9 10,973 1,230 4,631 23,600 19.6 18,969 1,757 6 Water quality control -0- -0- -0- 173 173 743 1,000 74.3 257 -0- -0- Telemetry maintenance 594 1. 594 1 ,764 1 ,200 147.0 ( 564) -0- -0- -0- -0- -0- Telemetry leased lines -0- -0- -0- 172 172 987 2,000 49.4 1 ,013 -0- -0- Radio maintenance 13 13 540 2.4 527 31 31 1 ,260 2.5 1 ,229 44 Equipment rentals 36 11 11 2,000 .5 1 ,989 25 25 500 5.0 475 Small tools & instruments 177 556 11500 37.1 944 414 1 ,025 3,000 34.2 1,975 591 1 Com'l meter replacement -0- -0- -0- -0- - _o_ -o- 10,000 -o- 10,000 -o- -o- General and Administrative: Billings & office supplies 79.5 737 2,645 7,149 8,384 85.3 1 ,235 3,779 10 1,134 2,856 3,593 Postage 242 1 ,090 1 ,500 72.7 410 566 2,672 4,200 63.6 1 ,528 808 Telephone 2,700 64.7 953 379 2 86 710 1 ,200 59.2 490 293 1 ,747 Office eq. maint & lease 55 807 1,357 59.5 550 129 1 ,882 3,166 59.5 1 ,284 18 Petty cash -0- -0- ( 263) 97 29 112 -0- -0- ( 112) 68 263 r t TRUCKEE DONNER PUBLIC UTILITY DIS' j WATER AND ELECTRIC CASH FLOW BUDGr'' 8 , FOR THE MONTH AND six MONTHS ENDED I Q7Jq , % YTD Balance % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual - Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 3,616 18,519 38,000 48.7 19,481 10,263 52,697 108,390 48.6 55,693 13,904 71 ,216 146,390 48.6 75,174 1,241 4,737 10,070 47.0 5,333 3,532 13,480 28,723 46.9 15,243 4,773 18,217 38,793 47.0 20,576 8,424 28,340 58,000 48.9 29,660 106,287 790,380 1,739,000 45.5 948,620 114,711 818,720 1 ,797,000 45.6 978,280 5,488 14,291 43,927 32.5 29,636 21 ,082 45,144 153,182 29.5 108,038 26,570 59,435 197,109 30.2 137,674 527 2,227 13,200 16.9 10,973 1,230 4,631 23,600 19.6 18,969 1,757 6,858 36,800 18.6 29,942 173 743 1,000 74.3 257 -0- -0- -0- -0- -0- 173 743 11000 74.3 257 E 594 1 ,764 1 ,200 147.0 ( 564) -0- -0- -0- -0- -0- 594 1 ,764 1,200 147.0 ( 564) 172 987 2,000 49.4 1 ,013 -0- -0- -0- -0- -0- 172 987 2,000 49.4 1,013 13 13 540 2.4 527 31 31 1 ,260 2.5 1 ,229 44 44 1,800 2.4 1,756 11 11 2,000 .5 1 ,989 25 25 500 5.0 475 36 36 2,500 1.4 2,464 177 556 1 ;500 37.1 944 414 1 ,025 3,000 34.2 1,975 591 1,581 4,500 35.1 2,919 i -0- -0- 10,000 -0- 10,000 -0- -0- -0- -0- -0- -0- -0- 10,000 -0- 10,000 I 1,134 2,856 3,593 79.5 737 2,645 7,149 8,384 85.3 1,235 3,779 10,005 11,977 83.5 1 ,972 242 1 ,090 1 ,500 72.7 410 566 2,672 4,200 63.6 1 ,528 808 3,762 5,700 66.0 1 ,938 86 710 1 ,200 59.2 490 293 1 ,747 2,700 64.7 953 379 2,457 3,900 63.0 1,443 55 807 1,357 59.5 550 129 1 ,882 3,166 59.5 1 ,284 184 2,689 4,523 59.5 1,834 29 112 -0- -0- ( 112) 68 263 -0- -0- ( 263) 97 375 -0- -0- ( 375) r 4D WATER AND ELECTRIC CASH FLOW BwUE' FOR THE MONTH AND six MONTHS ENDED YTD Balance % YTD Balance % in To Water Water Water Actual in Electric Electric Electric Acofal Electric Monthly tal Tot Mo. YTD Total of Water Monthly YTD Outside Services: Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Ac,0 District engineer 956 8,704 24,000 36.3 15,296 576 7,348 24,000 30.6 16,652 1,532 16,0 g 493) -0- 3,1 Other engineering _p_ 2,691 8,000 33.6 5,309 -O- 493 -0- ( District legal counsel 785 3,808. 6,500 58.6 2,692 1 ,201 6,231 12,800 48.7 6,569 1 ,986 10,0 9 Other legal counsel 184 957 2,800 34.2 1 ,843 31 268 2,400 11.2 2,132 215 1 ,2 _p_ _0- 3,000 -0- 3,000 -0- -0- Financial consultant -0 -0- -0- -0- -0- Auditor -0- 1,200 3,200 37.5 2,000 -0- 2,800 6,300 44.4 3,500 -0- 4,0 Computer programming -0- 209 600 34.8 391 -0- 3,098 2,400 129.08 ( 698) -0- 3,3 Safety training -0- -0- -0- -0- -0- -0- 301 -0- ( 301) -0- ' Advertising & legal notices 9 341 1,200 28.4 859 87 1,541 2,800 55.0 1,259 96 1 ,E Insurance -0- 14,153 7,650 185. ( 6,503) -0- 14,152 7,650 185.0 ( 6,502) -0- 28,-- Board of director fees 280 1 ,610 4,200 38.3 2,590 120 690 1 ,800 38.3 11110 400 2,= Travel & meetings 12 238 720 33.1 482 29 1,461 1 ,680 87.0 219 41 1,E Building maintenance 55 316 2,000 15.8 1 ,684 128 1,217 4,700 25.9 3,483 183 1 ,E _p_ 1,500 -0- 1 ,500 -0- -0' Election expenses -0- -0- 200 -0- 200 -0- Utilities 171 1,020 800 127.6 ( 220) 280 2,119 1 ,900 111.5 ( 219) 451 3,1 Administrative Salaries: Management � 1,906 9,765 20,000 48.8 10,235 3,846 19,698 40,600 48.5 20,902 5,752 29,E 9 Mana 4,075 20,876 43,000 48.6 22,124 9,138 46,805 96,080 48.7 49,275 13,213 67,E Hour Y TRUCKEE DONNER PUBLIC UTILITY DIST WATER AND ELECTRIC CASH FLOW BUDGFT 8 FOR THE MONTH AND ,six _ MONTHS ENDED ). 1978 % YTD Balance % YTD Balance p YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 956 8,704 24,000 36.3 15,296 576 7,348 24,000 30.6 16,652 1,532 16,052 48,000 33.4 31 ,948 -0- 2,691 8,000 33.6 5,309 -0- 493 -0- ( 493) -0- 3,184 8,000 39.8 4,816 785 3,808. 6,500 58.6 2,692 1 ,201 6,231 12,800 48.7 6,569 1 ,986 10,039 19,300 52.0 9,261 184 957 2,800 34.2 1 ,843 31 268 2,400 11.2 2,132 215 1 ,225 5,200 23.6 3,975 -0 -0- -0- -0- -0- -0- -0- 3,000 -0- 3,000 -0- -0- 3,000 -0- 3,000 -0- 1,200 3,200 37.5 2,000 -0- 2,800 6,300 44.4 3,500 -0- 4,000 9,500 42.1 5,500 -0- 209 600 34.8 391 -0- 3,098 2,400 129.08 ( 698) -0- 3,307 3,000 110.2 ( 307) -0- -0- -0- -0- -0- -0- 301 -0- ( 301) -0- 301 -0- ( 301) 9 341 1,200 28.4 859 87 1,541 2,800 55.0 1,259 96 1,882 4,000 47.1 2,118 -0- 14,153 7,650 185. ( 6,503) -0- 14,152 7,650 185.0 ( 6,502) -0- 28,305 15,300 185.0 (13,005) 280 1 ,610 4,200 38.3 2,590 120 690 1 ,800 38.3 1 ,110 400 2,300 6,000 38.3 3,700 12 238 720 33.1 482 29 1,461 1 ,680 87.0 219 41 1,699 2,400 70.8 701 55 316 2,000 15.8 1 ,684 128 1,217 4,700 25.9 3,483 183 1 ,533 6,700 22.9 5,167 -0- -0- 200 -0- 200 -0- -0- 1,500 -0- 1 ,500 -0- -0- 1 ,700 -0- 1 ,700 171 1,020 800 127.6 ( 220) 280 2,119 1 ,900 111.5 ( 219) 451 3,139 2,700 116.3 ( 439) 1,906 9,765 20,000 48.8 10,235 3,846 19,698 40,600 48.5 20,902 5,752 29,463 60,600 48.6 31,137 4,075 20,876 43,000 48.6 22,124 9,138 46,805 96,080 48.7 49,275 13,213 67,681 139,080 48.7 71 ,399 WATER-AND ELECTRIC CASH W BUD 78 FOR THE MONTH AND MONTHS Mine ��� 1979 I % YTD Balance E % YTD Balance in Total Water Water Water Actual in Electric Electric Electric Actual of al Electric Monthly Administrative Emp. Benefits Mo. YTD Total of Water Monthly Actual Budget Budget Budget Actual A A Actual Actual Budget Budget Budget Actual ctual 11,368 44.3 6,329 1,975 Management 655 2,498 5,600 44.6 3,102 1 ,320 5,039 Hourly 1,366 5,213 12,030 43.3 6,817 3,060 11,678 27,027 43.2 15,349 4,426 li 1 4000 70.9 13,079 15,223 3 Debt Service: FmHA, SPPC, REA -0- 6. 16,000 .03 15,994 15,223 31 ,92 5 Computer loan repayment 107 642 1 ,283 50.0 641 724 4,343 8,682 50.0 4,339 831 Sewer assessments -0- 799 1,100 72.6 301 -0- -0- -0- -0- -0- -Q- -0- -0- -0- -0- -0- Reserve for future meters -0- -0- 5,000 -0- 5000 -0- Transfer to restricted funds -0- -0- 20,500 -0- 20,500 -0- -0- -0- -0- -0- -0- -0- 4,275 15,550 27.5 11 ,275 -0- 1 ,695 6,313 26.8 4,618 -0- Int. transferred to res. funds -Q- -0- -0- Unforecast items & contingencies * 3,550 -0- ( 3,550) Total Appropriations 32,543 160,634 391,020 41.1 230,386 182,353 1 ,084,024 2,384,105 45.5 1,300,081 214,896 1 ,24 * Unforecast Items & Contingencies: These represent Board expenditures which were not budgeted for. 200 Roger Bonnett - Land appraisals 1200 Roger Bonnett - Land appraisals 2150 Kwitcherkikin - Dismantling and removal of P.U.D. house 3550 r S q'# f WATER AND ELECTRIC CASH FLOW BUDG-. - 78 FOR THE MONTH AND six MONTHS ENDED June 30.]g7R % YTD Balance % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 655 2,498 5,600 44.6 3,102 1 ,320 5,039 11 ,368 44.3 6,329 1,975 7,537 16,968 44.4 9,431 1,366 5,213 12,030 43.3 6,817 3,060 11,678 27,027 43.2 15,349 4,426 16,891 39,057 43.2 22,166 -0- 6. 16,000 .03 15,994 15,223 31 ,921 45,000 70.9 13,079 15,223 31 ,927 61,000 52.3 29,073 107 642 1 ,283 50.0 641 724 4,343 8,682 50.0 4,339 831 4,985 9,965 50.0 4,980 -0- 799 1,100 72.6 301 -0- -0- -0- -0- -0- -0- 799 11100 72.6 301 -0- -0- 5,000 -0- 5,000 -0- -0- -0- -0- -0- -0- -0- 5,000 -0- 5,000 -0- -0- 20,500 -0- 20,500 -0- -0- -0- -0- -0- -0- -0- 20,500 -0- 20,500 -0- 4,275 15,550 27.5 11 ,275 -0- 1,695 6,313 26.8 4,618 -0- 5,970 21,863 27.3 15,893 * 3,550 -0- ( 3,550) -0- -0- -0- 3,550 -0- ( 3,550) 32,543 160,634 391,020 41.1 230,386 182,353 1 ,084,024 2,384,105 45.5 1,300,081 214,896 1 ,244,658 2,775,125 44.9 1 ,530,467 * Unforecast Items & Contingencies: These represent Board expenditures which were not budgeted for. 200 Roger Bonnett - Land appraisals 1200 Roger Bonnett - Land appraisals 2150 Kwitcherkikin - Dismantling and removal of P.U.D. house 3550 111y yi�{_L i1V1 /51.1 i VULlL V i ALA 1 i A WATER AND ELECTRIC CASH FLOW BUDGtr-- 78 FOR THE MONTH AND six MONTHS ENDED June 30. 1978 i % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Other Appropriations: hlo. YTD Total of Water Monthly YTD Total of Electric Monthly Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual A Extra ordinary legal and engineering -0- 1,590 60,000 2.7 58,410 -0- -0- -0- -0- -0- Total Other Appropriations -0- 1,590 60,000 2.7 58,410 -0- -0- -0- -0- -0- Capital Appropriations: i FmHA 77-1 15 1,469 275,258 .05 273,789 -0- -0- -0- -0- 15 1 i Loop hospital water line i -0- -0- 6,000 6,000 -0- -0- -0- -0- -Oj Loop Palisades Drive _ -0- -0- 10,000 10,000 -0- -0- -0- -0- -0- Cable support river crossing _ -0- -0- 1,000 11000 -0- -0- -0- -0- -0- Pannonia Road line relocation -0- -0- -0- -0- -0- -0- 6,000 6,000 -0- Line relocations Donner Lake -0- -0- -0- -0- -0- 304 10,000 3.0 9,696 -0- Capacitor program -0- -0- -0- -0- -0- -0- 8,515 -0- 8,515 -0- Prosser Lakeview Estates -0- -0- -0- -0- -0- -0- 30,000 30,000 -0- line extension Line rearrangements and balancing -0- -0 -0 -0- -0- -0- 10,000 10,000 -0- - Building painting -0- -0- 1,500 1,500 -0- -0- 3,500 3,500 -0- Parking lot resurfacing -0- -0- 3,600 3,600 -0- -0- 8,400 8,400 -0- Plant office -0- -0- 1 ,800 1,800 -0- -0- 4,800 4,800 -0- Vehicles 7,233 15,373 15,950 96.4 577 9,161 12,982 18,050 71.9 5,068 16,394 2f Telemetry additions -0- 265 6,000 4.4 5,735 -0- -0- -0- -0- -0- Major roof repair -0- -0- 1,200 1 ,200 -0- -0- 2,800 2,800 -0- New radios _0- 461 3,210 14.4 2,749 -0- 1,075 6,840 15.7 5,765 -0- 1 gay Lo�L� uVilla Li. �VUL.1v Ali 1 a41/ i WATER AND ELECTRIC CASH FLOW BUDGL, - 1978 FOR THE MONTH AND six MONTHS ENDED �lune 30_ 1978 % YTD Balance % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget -0- 1,590 60,000 2.7 58,410 -0- -0- -0- -0- -0- 1 ,590 60,000 2.7 58,410 -0- 1,590 60,000 2.7 58,410 -0- -0- -0- -0- -0- 1,590 60,000 2.7 58,410 15 1,469 275,258 .05 273,789 -0- -0- -0- -0- 15 1 ,469 275,258 .5 273,789 -0- -0- 6,000 6,000 -0- -0- -0- -0- -0- -0- 6,000 6,000 -0- -0- 10,000 10,000 -0- -0- -0- -0- -0- -0- 10,000 10,000 -0- -0- 11000 1,000 -0- -0- -0- -0- -0- -0- 1 ,000 11000 -0- -0- -0- -0- -0- -0- 6,000 6,000 -0- -0- 6,000 6,000 -0- -0- -0- -0- -0- 304 10,000 3.0 9,696 -0- 304 10,000 3.0 9,696 -0- -0- -0- -0- -0- -0- 8,515 -0- 8,515 -0- -0- 8,515 8,515 -0- -0- -0- -0- -0- -0- 30,000 30,000 -0- -0- 30,000 30,000 -0- -0- -0- -0- -0- -0- 10,000 10,000 -0- -0- 10,000 10,000 -0- -0- 1,500 1 ,500 -0- -0- 3,500 3,500 -0- -0- 5,000 5,000 -0- -0- 3,600 3,600 -0- -0- 8,400 8,400 -0- -0- 12,000 12,000 -0- -0- 1,800 1 ,800 -0- -0- 4,800 4,800 -0- -0- 6,600 6,600 7,233 15,373 15,950 96.4 577 9,161 12,982 18,050 71.9 5,068 16,394 28,355 34,000 83.4 5,645 -0- 265 6,000 4.4 5,735 -0- -0- -0- -0- -0- 265 6,000 4.4 5,735 -0- -0- 1,200 1 ,200 -0- -0- 2,800 2,800 -0- -0- 4,000 4,000 • -0- 461 3,210 14.4 2,749 -0- 1 ,075 6,840 15.7 5,765 -0- 1 ,536 10,050 15.3. 8,514 WATER AND ELECTRIC CASH FLOW BUDG -- 78 FOR THE MONTH AND six MONTHS ENDED June(1, 1U R % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Mo. YTD Total of Water Monthly YTD Total of Electric Monthly Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual I New office equipment 2,048 4,011 4,500 89.1 489 4,780 9,361 10,600 88.3 1 ,239 6,828 1 Inflammable storage building i -0- -0- 600 600 -0- -0- 1 ,400 1,400 -0- Fencing and outside facilities -0- -0- 900 900 -0- -0- 2,100 2,100 -0- Relocate pressure reducing valve -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- at Southside I Office flooring -0- -0- 600 600 -0- -0- 1,400 1,400 -0- Pole replacements -0- -0- -0- -0- -0- -0- 8,320 8,320 -0- Total Capital Appropriations 9,296 21,579 334,118 6.5 312,539 13,941 23,722 132,725 17.9 109,003 23,237 4 Total Appropriations 41 ,839 103,803 785,138 601,335 196,294 1,107.746 2,516,830 1 ,409,084 238,133 1,29 Recap: Total Income 25,638 145,111 699,103 20.8 553,992 190,946 1,282,390 2,355,619 54.4 1,073,229 216,584 1 ,42 Total Appropriations 41,839 183,803 785,138 23.4 601,335 196,294 1,107,746 2,516,830 44.0 409,084 238,133 1,29 Net (Loss) or Gain (16,201)( 38,692) ( 86,035) 44.9 ( 47,343) ( 5,348) 174,644 ( 161 ,211) (108.3) ( 335,855) ( 21,549) 13 WATER AND ELECTRIC CASH FLOW BUDGE. - i 78 FOR THE MONTH AND Six MONTHS ENDED June 30. 1972 % YTD Balance % YTD Balance % YTD Balance Water Water Water Actual in Electric Electric Electric Actual in Total Total Actual in Mo. YTD Total of Water Monthly YTD Total of Electric Monthly YTD Total of Total Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget 2,048 4,011 4,500 89.1 489 4,780 9,361 10,600 88.3 1 ,239 6,828 13,372 15,100 88.6 1 ,728 -0- -0- 600 600 -0- -0- 1 ,400 1,400 -0- -0- 2,000 2,000 -0- -0- 900 900 -0- -0- 2,100 2,100 -0- -0- 3,000 3,000 -0- -0- 2,000 2,000 -0- -0- -0- -0- -0- -0- 2,000 2,000 -0- -0- 600 600 -0- -0- 1,400 1 ,400 -0- -0- 21000 2,000 -0- -0- -0- -0- -0- -0- 8,320 8,320 -0- -0- 8,320 8,320 9,296 21,579 334,118 6.5 312,539 13,941 23,722 132,725 17.9 109,003 23,237 45,301 466,843 9.7 421 ,542 41 ,839 103,803 785,138 601 ,335 196,294 1,107,746 2,516,830 1,409,084 238,133 1,291 ,549 3,301,968 2,010,419 25,638 145,111 699,103 20.8 553,992 190,946 1,282,390 2,355,619 54.4 1,073,229 216,584 1 ,427,501 3,054,722 46.7 1 ,627,221 41,839 183,803 785,138 23.4 601,335 196,294 1,107,746 2,516,830 44.0 409,084 238,133 1,291 ,549 3,301,968 39.1 2,010,419. (16,201)( 38,692) ( 86,035) 44.9 ( 47,343) ( 5,348) 174,644 ( 161,211) (108.3) ( 335,855) ( 21,549) 135,952 ( 247,246) 55.0 ( 383,198) W TRUCKEE DONNER i _,. .LATILITY DISTRICT BALANCE SHEET AUGUST, 1978 ASSETS MARGINS AND LIABILITIES Net Change Net Change Facilities, Buildings, Land: for Month Margins: for Month Plant in Service Operating margins - Cumulative Electric plant 2,202,255 4,103 since 1927 1,285,108 -O- Water plant 882,408 3,504 Other equities - Profit on sale General plant 391,256 1,678 of non-utility property ,056 -,- 220 Plant in service 3,475,919 9,285 Year to date margins 220,057 1 ,218 Less accumulated depreciation (1,850,706) (10,705 Total Margins 2,114,021 11,218 Net Plant in Service 1 ,625,213 1 ,420 Construction work in progress 176,327 81,730 Long-Term Debt: Acquired plant 3,556 ( 64) FmHA Loan 186,001 -0- Net Utility Plant 1 ,805,096 80,246 REA bonds payable 348,574 -0- Note payable to Sierra Pacific Power Company 58,916 ( 7,657) Sewer Assessments on various Sewer assessments payable 15,358 -0- PUD Property 20,151 -0- Other - Computer loan, truck loan 21,434 ( 706) Total Long-Term Debt 630,283 ( 8,363) Restricted Funds 542,368 61 ,736 Current Assets: Current Liabilities: Cash 462,250 (139,996) Accounts payable 316,629 9,491 Notes receivable - Van Wetter 1,500 -0- Consumer deposits payable 5,481 ( 338) Accounts receivable - Electric Accrued liabilities - Payroll taxes, and water usage billings 235,166 23,775 interest on notes 21,783 4,293 Accounts receivable - Standby 10,518 ( 101) Total Current Liabilities 343,893 13,446 Accounts receivable, Other - Line extensions, connection fees, misc. 44,328 1,020 Materials and supplies 200,065 ( 8,054) Customer Advances For Specific Improve- Other current assets - Insurance ments to System (Restricted Funds) 251 ,956 150 prepmt., interest receivable, future line extension costs 18,711 ( 2,175) Total Current Assets 972,538 (125,531) TOTAL ASSETS 3,340,153 ( 16,451) TOTAL MARGINS AND LIABILITIES 3,340,153 16,451 TRUCKEE DONNER PL AILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES , For the month of and Pi t months ended August, 1978 ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL Current Month Year to Date Current Month Year to Date Current Month Year to Date 1977 1978 1977 1978 1977 1978 1977 1978 1977 1978 1977 1978 Revenues from Sales & Misc. 148,314 174,979 1,351 ,038 1 ,533,708 20,342 32,147 128,372 155,830 168,656 207,126 1 ,479,410 1,689,538 Standby Revenue 31 -O- 33,495 31 ,229 47 -0- 50,241 19,860 78 -0- 83,736 51 ,089 Net Revenues 148,345 174,979 1 ,384,533 1,564,937 20,389 32,147 178,613 175,690 168,734 207,126 1,563,146 1 ,740,627 � Purchased Power 102,146 127,242 919,786 1,029,648 7,121 9,7 08 35,490 45,905 05 109,267 136,950 955,276 1,075,553 Operating Expenses 3,821 6,058 40,966 52,632 2,727 1 ,808 21 ,578 22,595 6,548 7,866 62,544 75,227 Maintenance Expenses 3,826 3,804 30,893 42,584 2,551 5,419 16,986 24,962 6,377 9,223 47,879 67,546 Customer Accts. Expenses: Meter reading, billing, customer-se rvices 7,926 8,616 51 ,033 71 ,387 1,204 2,356 11 ,963 18,982 9,130 10,972 62,996 90,369 General and Administra- tive Expenses 7,478 9,989 59,260 68,895 3,834 4,966 26,074 33,699 11,312 14,955 85,334 102,594 Outside Services 10,373 1 ,062 52,907 21 ,771 1 ,704 5,232 20,226 35,238 12,077 6,294 73,133 57,009 Depreciation 6,964 7,293 55,378 57,366 2,588 2,615 20,663 20,765 9,552 9,908 76,041 78,131 Interest Expense on Loans 824 1 ,315 8,282 8,448 289 56 2,218 ( 2,792) 1 ,113 1,371 10,500 5,656 Unallocated Overhead ( 4,019) ( 2,429) ( 2,785) ( 7,510) - - - - ( 4,019) ( 2,429) ( 2;785) ( 7,510) Total Operating .-Expenses 139,339 162,950 1 ,215,720 1 ,345,221 22,018 32,160 155,198 199,354 161,357 195,110 1 ,370,918 1,544,575 Total Operating Margins 9,006 12,029 168,813 219,716 ( 1,629) ( 13) 23,415 ( 23,664) 7,377 12,016 192,228 196,052 Other Income and Expenses - - - - - - - - 4,821 ( 797) 10,130 24,006 Net Margins - - - - - - - - 12,198 11,219 202,358 220,058 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 November 3, 1978 MANAGER'S REPORT 1 . GENERAL STATUS OF DISTRICT a) Outages - There have been no significant outages in the Dis- trict during the past two weeks. b) Water consumption - Please see the attached report. 2. REPORT REGARDING WHITE PINE COUNTY'S PROPOSAL FOR ELECTRIC GENERATING PLANT There is nothing new to report on the White Pine County project. 3. NEW SIGN FOR TDPUD The sign for the PUD office is becoming quite old and decrepit. I recommend that a new sign be built, and intend to include this as an item on the 1979 budget. 4. REPORT ON AMOUNT ON DEPOSIT IN FACILITIES FEES ACCOUNT Please see the attached report. 5. REQUEST OF STATE TO LEASE PONDEROSA PALISADES TANK PROPERTY FOR RADIO COMMUNICATIONS SITE In a recent memorandum to the Board I noted the State' s interest in a joint venture to construct a communications facility on our Ponderosa Palisades Tank property. In subsequent conversations with Mr. John Johnson of the State Communications Division, it appears that they are more interest- ed in a long term land lease. I believe that such a lease would be very ben- eficial to the community, the PUD, and the State, and that the District could make a very attractive offer. Mr. Johnson indicated that if a lease could be arranged, the terms of the lease could include such things as space for the PUD's base station as well as maintenance of our base station by State tech- nicians. AMS/smc t2 1'7 '7e /1C16! i1T- 3 3 ,-136 JC '7 bs,2 eco 7WHOC vo-,VV�ew USC W a 1 2 3 4 o i I � j l I I2 II 1 3 I } 1 �j j , ! - 13 it i I 11 f I II 7 I 1 I I - 7 I �l II 10 l 12 { I! } ;I� _ 12 13 ; }i 1! I 13 14 l I i It 14 y I i I i I 18 I I'� 17 �19 ji l 20 1�21 2 122 I J• r- j I I 13 d I l i24 I126 27 6 I 1 ! 128 9 t + 29 i91 32 ( i i J3 �- 33 34 34 + i 35 � I I � � I � � � i35 36 1 i I ji I j i I 136 I 31 I I I� I i l i i 1 l I �37 1138 39 ! f ! l I I i 39 40 i i t { 1 t�JM..vY 1:7"•OL VgkEN .:,art C.'Jic -AT.A PI_. FOR. G7-301,r fr)VF LF S5 -7E IN U 6 A i e 1 2 I 3 4 o . it :. r->•-,o II IL . ._ ___ ,o, ' '' - - - i 3 3 14 1 I { i 7 - 1 I � � It 9 „ + 4. {! it 4 I -- 9 10 10 i i I . 1 1 11 l � I ; f 112 13 ,. � 14 f I II { } i ( �I _ 14 is � �! 15 t i Is 17 J � j ;� Ills I r j j J ! 20 1121 22 I f I I, �t —�23 25 11�26 I f - n f II ii28 f 1 129 po 111. Y I —I31 33 T I I 1 33 - 34 �34 35 35 1 36 I j ! 136 I j I li I —i37 — --i 33 39 I ! '� I I { G i II - 1,39 a II !I I40 / k''wlc.•,t.N It.NI'. .i.rti l•+NV G7nO6 ORFFN ".CM all// PAT, APPL. FOR. 1770-C C7'/ERI-15% n,ADE IN USA :, � ' �r,-ow�r, ���' �'Ace.-f � i•Cu..s�r�ei� ____ 0 aha I I i I 's o � l I t to . 1-..1 10 -- 12 ne- 13 _ 1' 1i o� ( _ �13 14 14 15 h i I ij jj 15 '116 17 — jr —I17 it to is I ; al 0 1 I I I I 2 • 1 II 0 71 k �It I 12 I ! I i I j II- �- it 22 —123 s i ' 1124 I 4 } 25 I 1 I 127 I 28 i - I," J 130 � I 1 131 I —� 132 II' i 33 ( I!33 1 I I i I (�34 35 36 136 • �'. I I f �' � ' i � t I iii � � i 3] j3t I 31 39 1 � I 40 1 1- t II10 — � I �i Nll •.fN J.�NI': ..AI.ANy 7/K.l6 t:Rl i N •1.1 1+ :r i 1'A7.A -L, 1011 r%^. MADC IN U.6 A W) \�Vl���iY�. ��'`.�CP_� _J-T J !•...,�-�' I V-I iJ 'V �Cc'Zi ,v�.�-`'�./� a 1 2 3 4 4 � I 2 l 1 l 2 3 1 ��"1'G CG��eC � �'��b}-I b 1 3 I - -- - 117 9 1 f I I t I - 10 1 , 12 1 i ! 12 13 13 i I 14 15 116 It 117 r- 1a F 11 r- I � i 0 22 l tI I i22 'Oom� 23 i I I -123 'a ,•, i I i I T ', � I I I ! �. i �21 26 27 I e I ' 28 :29 0 311 .� 32 I I I 32 33 3 3 i I�. 34 I 30 I 1 I �136 31 - !37 39 38 39 ! I 1139 I I i40 f.�:Ni. .,...),�r.��•. lc�.,..vv c rh ••.1I n,rrr .Ai A-t 101. r.:��:r..-. .rl.r r,L.r Ts MADC IN VT• TR UCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 November 6, 1978 TO: Board of'Directors FROM: Mary Chapman, Office Manager SUBJECT: Proposed Standby Exemptions , 1977-78 Below please find a list of the parcels to be considered for exemption from electric and/or water standby fees. Area Parcel No. Amount Name Reason 77002 44-010-032 15.00 Sutak, Thomas Service prior to 7-1-77 77002 44-030-009 15.00 Vaillencourt Service prior to 7-1-77 77002 44-110-013 15.00 Mack, Dennis Service prior to 7-1-77 77002 45-110-026 15.00 Bailey, D.W. Service prior to 7-1-77 77004 16-430-016 15.00 Lipsitz, K. Service prior to 7-1-77 77004 19-220-016 30.00 Kennedy, Michael Service prior to 7-1-77 77011 19-340-032 15.00 Queenan, Terrance Service prior to 7-1-77 77011 19-430-012 30.00 Wolverton, Bertha) Completely undeveloped 77011 19-440-013 30.00 ) property by airport 77011 19-440-015 30.00 ) .-� 77011 19-440-029 30.00 ) 77022 19-230-027 15.00 Racich, Richard Service prior to 7-1-77 77027 19-020-013 15.00 Knoff, Ted Service prior to 7-1-77 77027 19-152-004 15.00 Robertson, Grace Service prior to 7-1-77 77027 19-152-006 15.00 Robertson, Grace Service prior to 7-1-77 77029 17-246-012 10.00 Bezecny, Robert 25 yr. building restriction 77029 18-363-017 10.00 Meadows , Howard Service prior to 7-1-77 77029 18-401-007 10.00 Cady, Eugene Service prior to 7-1-77 77029 18-401-019 10.00 Kennerson, Arthur Service prior to 7-1-77 77029 18-584-017 15.00 Vaughan, Lester Service prior to 7-1-77 77029 18-760-001 15.00 Wurst, George Service prior to 7-1-77 There are other parcels with problems regarding possible exemptions. A list will be presented as soon as this is completed. II VI L.I L' 11110.: .11.f +f.11 aJ,1 vli+I.11l It+mil .G oil 11, UA • L.1.,.. .CJ'. ..,.i(:r _.......Li .I. . 1._+.. 1.':..+ =00 Q L-J t, 1.il:.. 1... .. :1. .. _ ,..._ C� '.`'t _ '1 �;...l.iC'.r .f.'l�l L _ ..i , the .1L.� urt� ..0 t fi t.. r�...c .._L nunt TiztricL t1_'oc idinGs, etc. 0ban7zlonw war, con:t;.,t _ a.d_ on Lhu . jtr1cL '., ..%cilitloz Kos, . ` Jz nnu _. ,•. "y tU Act r ins Qj 1b1.i.L' Of 'cr frov :reccatly unucc l ,: in tF:_ arua, =. : ! r`nt t _r 3pri ';. ...i.'. '? _.,, ;'. � ti: . .. _!t• -. .. ..'�'.. ter' vi ,..:� i.j;:.( .. 1 ._... +1♦ T f VL.1. I'1 I:J:iI.' .'L: ... .. a., ..�a�a il� .ti i.��_ . L& ,...f _,♦ L.. _ . L.' .J.�,�.L.l'l ll ✓1.li.l • JJ 11 .. ...J1..:'1 i..-IJ-J, ... . . L-'t J',J J. _...J .. L. ..-.� .. .1� L, t 1,Li ' l.i n'dna.ry enGineering wort: related to ;ussihle devoiC;yil.cat of the alr1ngs proceed, ineludinC studies related to trap smissioa facilities, their route and location, and discussions re ea events. B. that Ilecial Counsel Martin McDonough research and report regarding the "talus of Water right: on this spring. 2. 00 Lho 2n;incer prepare the neces.ca.ry information preliminary to thn filing of Use Permit Application with the U.S. Forest Service r !OAK AU`FH031ZZ INV ;:I J .: 10 1 KY ANDERSON SEEING AND PROSSER SPRING, - ;' :: '3 :`CVJ VATIC" C: 103:1 4A 22 RIGKT3 BY Q. t,c ;VOU . , AID 770=3773 BY DISTRIor 0GI:.37F .IT.':i U.& .S. TO ARRANGE TE NG TO rl.•+. �-. ',1 •1 f1/�1T��r CT IS .- � .� .l.'Barn )7��R,.,r, _..�,.. , :'La ) T:[ Ul'ir L'Civ.I +.,r Cyr � li., a✓l I�,G 1",1 V,J..t l.i. Tii.1T CT ZCT`1Z3n 001SUIT :JTT + Z. 7cX-CUG 1 C"i 'rJ'.. �- 3lu i_'G SI ;I'1GS, !ICIU?177 2 'LX IG•1SHII TO 2S: --,TJISH ; -i;-G1 �1 : 0`.., 1 +20RS:. THZ G03t3,1L .,G.:='i OF :1'.:: :;ATIR .GYSTEi, I....•+CVE- ua + - & . BY Tarn `•n*, ICT ....�.T EZR N n2, 7T ,1 r 9 -e L'.i l..:..irV u+_ 71 . aGl ..,I Jt:�t vl 1:L.7,Ji.,i�ul. Gii .'J..Jl l..if't BiJ.l „ 1.7 , TO aMC ', FA IJ I Gj LO,V ' - Y.'..., ..,J .T.._....., 1 _. 1 +-ai D / HE' CU11...1 ........ .t i_L+i1.J1� :JAT ,, lL.l._. .` l.': 1...`�.J... + 11.1 .,.._a U ..11'vi'l.'l:_ WITH 1. I ! AZ -...S!a � ..JIJVA ,t CH!, t "as the ,.o..... ,.+'= of the 10I;u'lltt`C tEat thazi prcliminary stcps bu rcco - +,t;..1!& to Qc "'_ln for action at KE o':_,+.•Cr ,ular 1_oard wetino. F ARTHUR ANDERSEN & CO. SPEAR STREETIOWER,SUITE 3500 ONE MARKET PLAZA f% S✓ ISCO,CALIFORNIA 94105 (415) 546-8200 { November 6, 1978 Board of Directors Truckee-Donner Public Utility District P. O. Box 309 Truckee , California 95734 Gentlemen: We are pleased to have the opportunity to propose to serve as independent public accountants for the performance of an examination of the financial statements of the District for the year ending December 31 , 1978 . Our work is to consist of an examination of the balance sheet at December 31, 1978, and the related statements of net revenue and changes in financial position for the year ^^ then ended in accordance with generally accepted auditing standards , including such tests of the accounting records and such other auditing procedures as we consider necessary to en- able us to express our opinion on the financial statements . Our examination is to include a review and evaluation of the existing system of internal accounting control to provide a basis for reliance thereon in determining the nature, timing and extent of selective audit tests to be applied to recorded transactions and data for certain periods of the year . Primary reliance for the prevention and detection of errors or irregu- larities must be placed on such systems of internal accounting control because it is in constant operation and covers all periods and transactions . Such a system cannot eliminate , how- ever, the possibility that errors or irregularities may occur. While there can be no guarantee that such errors or irregularities will be detected by us , we will plan our examination to search for errors or irregularities that would have a material effect on the financial statements . �r ARTHUR ANDERSEN & CO• -2- Our charges for the work described above will be made at our regular per diem rates plus out-of-pocket expenses . Considering the extent of our regulated industry experience in auditing companies such as the District, we estimate that the aggregate of such fees and out-of-pocket expenses will be $9 , 000. We will, of course, endeavor to keep our charges as low as possible . If our actual fees and expenses are less than the amount referred to , we will , of course , bill the lesser amount . We are pleased to have the opportunity to be of service to you. Very truly yours , v q� /- I Sierra Pacific Power C43rr�]9it�y JACK C. McELWEE 131-rd c � Manager Rates & Regulation E 'S Di-Strict Er1gr, Q DistriCt Counsel [] Suet. / Forerrdn September 12 , 197 8 ❑ __-_ __ _ Mr. A. Milton Seymour, General Manager Truckee-Donner Public Utility District P. 0. Box 309 Truckee, CA 95734 Re: Fringe Agreement between Sierra Pacific Power Company and Truckee-Donner Public Utility District Dear Mr. Seymour: We have prepared and enclose two originals of the fringe agreement to be executed by you or your Board of Directors approving electric service to fringe customers within our respective service territories. If the agreement is acceptable, please send one executed original to me so that I can make an appropriate filing with the California Public Utilities Commission for their approval. Very truly yours , JACK C. McELWEE JCM/JM:gb I cc: Michael Fowle Tony Ilardi I f }I f , , P. O. BOX 10100!RENO, NEVADA 89510/TELEPHONE 702%789-4568 EWA toll- Sierra Pacific - Truckee-Donner Public Utility District Fringe Agreement for Electric Service 1. PARTIES: The Parties to this Agreement are Sierra Pacific Power Company, a Nevada Corporation, qualified to do business as a- Public Utility in the State of California, hereinafter referred to as Sierra Pacific, and Truckee- Donner Public Utility District, a public utility district created and existing under the Public Utility District i Act, Division of the Public Utilities Code of the State of California hereinafter referred to as TDPUD. 2. RECITALS : This Agreement is made with reference to the following facts , among others : 2. 1 Each Party hereto will have in its respective service territory a relatively few customers, electric service to whom, for one reason or another, may more economically and conveniently be furnished by or through the facilities of the other Party. 2. 2 It is the desire of the Parties to enter into an agreement pertaining to electrical facilities used now and in the future to serve fringe area customers and to the electric energy supplied now and in the future to such fringe area customers. 2. 3 All delivery points at which such fringe service is to be taken will be located within the State of California. 3. AGREEMENT: The Parties Agree as follows : 4. FRINGE SERVICE TO TRUCKEE-DONNER PUBLIC UTILITY DISTRICT: Sierra shall furnish electrical energy for designated and mutually agreed upon "fringe customers" of TDPUD within TDPUD' s territory, in such quantities as said consumers may require, subject to the following terms and conditions : 4. 1 Sierra shall make such changes in, and additions to, the existing facilities of Sierra as are necessary for the furnishing of such electrical energy under its current rules for extension agreements and as shall be mutually agreed upon. Sierra shall retain ownership and possession of, and maintain at its own expense, all such additions and changes so made. 4. 2 Sierra shall furnish such energy at points of delivery mutually agreed upon. 4. 3 Energy furnished by Sierra shall be metered at the points of delivery, or at such other points as may be mutually agreed upon. �^ 4. 4 Sierra shall charge the customer served for electric energy under the current rate tarriffs including any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases granted by the California Public Utilities Commission. 5. FRINGE SERVICE TO SIERRA: TDPUD shall furnish electrical energy for designated and mutually agreed upon "fringe con- sumers" of Sierra within Sierra's service territory in such quantities as said consumers may require, subject to the following terms and conditions. -2- 5. 1 TDPUD shall make such changes in, and additions to, the existing facilities of TPUD as are necessary to the fur- nishing of such electrical energy under its current rules and as for line extension agreements shall be mutually agreed upon. TDPUD shall retain ownership and possession- of, and maintain at its own expense, all such additions and changes so made. 5. 2 TDPUD shall furnish such energy at points of delivery mutually agreed upon. 5. 3 Energy furnished by TDPUD shall be metered at the points of delivery, or at such points as may be mutually agreed upon. 5. 4 TDPUD shall charge the customer served for electric energy, under its current rate tariffs plus any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases approved by the TDPUD Board of Trustees-. 6. 5 UNCONTROLLABLE FORCES : Neither party shall be considered to be in default in the performance of any of its obligations under this Agreement if failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the Party affected, including, but not limited to, failure of or threat of failure of facilities, flood, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or dis- obedience, labor dispute, labor or material shortage, sabo- tage, restraint by court order or public authority, and action or non-action by or inability to obtain authoriza- tions of approvals from any governmental agency or author- ity, which by exercise of due diligence. It shall be unable -3- to overcome. Nothing contained herein shall be construed so as to require a Party to settle any strike or labor dispute in which it may be involved. Any Party rendered unable to fulfill any obligation under this Agreement by reason of any uncontrollable force shall give prompt notice of such fact to the other Party and shall exercise due diligence to Yr" remove any such inability with all reasonable dispatch. 7. TERM: This contract shall not become effective until the date authorization of the required regulatory authorities is obtained, and continue thereafter until terminated by either Party by twelve months ' written notice to the other. 8. REGULATORY AUTHORITY: This Agreement shall be subject to filing with, and to changes or modifications as may from time to time be directed by competent regulatory authority in the exercise of its jurisdiction. 9. GOVERNING LAW: This Agreement shall be interpreted, governed and construed under the law of the State of California as if executed and to be performed wholly within the State of California. 10. PARTY'S TITLE: Each Party to this Agreement recognizes the other Party' s title and interest in the respective facilities described herein, and agrees never to assail or resist said title or interest therein by reason of this Agreement or by exercise of permissions given hereunder. 11. NOTICES : 11. 1 Any formal notice, demand or request provided for in this Agreement or given or made in connection with this Agreement shall be deemed to be properly given or made if delivered or -4- sent by registered mail, postage prepaid, as specified below: To TDPUD: Mr. A. Milton Seymour General Manager Truckee Donner Public Utility District P.O. Box Truckee, California To Sierra: Mr. Jack McElwee Manager of Rates and Regulations Sierra Pacific Power Company P.O. Box 10100 Reno, Nevada 89510 Either Party may at any time or from time to time, by written notice or comunique to the other Party change the designation or address of the person so specified as the one to receive notice pursuant to this Agreement. 12. 2 Informal communications of a routine nature, including request for service and related matters, shall be given in such manners as the Parties shall arrange. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in duplicate this day of 1978. Sierra �Pacific Power Company By Truckee-Donner Public Utility District By -5- Sierra Pacific - Truckee-Donner Public Utility District Fringe Agreement for Electric Service 1. PARTIES : The Parties to this Agreement are Sierra Pacific Power Company, a Nevada Corporation, qualified to do --�`` business as a. Public Utility in the State of California, hereinafter referred to as Sierra Pacific, and Truckee- Donner Public Utility District, a public utility district created and existing under the Public Utility District Act, Division of the Public Utilities Code of the State of California hereinafter referred to as TDPUD. 2. RECITALS: This Agreement is made with reference to the following facts, among others: 2. 1 Each Party hereto will have in its respective service territory a relatively few customers , electric service to whom, for one reason or another, may more economically and conveniently be furnished by or through the facilities of the other Party. 2. 2 It is the desire of the Parties to enter into an agreement pertaining to electrical facilities used now and in the future to serve fringe area customers and to the electric energy supplied now and in the future to such fringe area customers. 2. 3 All delivery points at which such fringe service is to be taken will be located within the State of California. 3. AGREEMENT: The Parties Agree as follows : � 11 4. FRINGE SERVICE TO TRUCKEE-DONNER PUBLIC UTILITY DISTRICT: Sierra shall furnish electrical energy for designated and mutually agreed upon "fringe customers" of TDPUD within TDPUD' s territory, in such quantities as said consumers may require, subject to the following terms and conditions : 4. 1 Sierra shall make such changes in, and additions to, the existing facilities of Sierra as are necessary for the furnishing of such electrical energy under its current rules for extension agreements and as shall be mutually agreed upon. Sierra shall retain ownership and possession of, and maintain at its own expense, all such additions and changes so made. 4. 2 Sierra shall furnish such energy at points of delivery mutually agreed upon. 4. 3 Energy furnished by Sierra shall be metered at the points of delivery, or at such other points as may be mutually agreed upon. 4. 4 Sierra shall charge the customer served for electric energy under the current rate tarriffs including any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases granted by the California Public Utilities Commission. 5. FRINGE SERVICE TO SIERRA: TDPUD shall furnish electrical energy for designated and mutually agreed upon "fringe con- sumers" of Sierra within Sierra' s service territory in such quantities as said consumers may require, subject to the following terms and conditions. -2- 5. 1 TDPUD shall make such changes in, and additions to, the existing facilities of TPUD as are necessary to the fur- nishing of such electrical energy under its current rules and as for line extension agreements shall be mutually agreed upon. TDPUD shall retain ownership and possession 'of, and maintain at its own expense, all such additions and changes so made. 5. 2 TDPUD shall furnish such energy at points of delivery mutually agreed upon. 5. 3 Energy furnished by TDPUD shall be metered at the points of delivery, or at such points as may be mutually agreed upon. 5. 4 TDPUD shall charge the customer served for electric energy, under its current rate tariffs plus any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases approved by the TDPUD Board of Trustees. 6. 5 UNCONTROLLABLE FORCES : Neither party shall be considered to be in default in the performance of any of its obligations under this Agreement if failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the Party affected, including, but not limited to, failure of or threat of failure of facilities, flood, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or dis- obedience, labor dispute, labor or material shortage, sabo- tage, restraint by court order or public authority, and action or non-action by or inability to obtain authoriza- tions of approvals from any governmental agency or author- ity, which by exercise of due diligence. It shall be unable -3- s f to overcome. Nothing contained herein shall be construed so as to require a Party to settle any strike or labor dispute in which it may be involved. Any Party rendered unable to fulfill any obligation under this Agreement by reason of any uncontrollable force shall give prompt notice of such fadt to the other Party and shall exercise due diligence to remove any such inability with all reasonable dispatch. 7. TERM: This contract shall not become effective until the date authorization of the required regulatory authorities is obtained, and continue thereafter until terminated by either Party by twelve months ' written notice to the other. 8. REGULATORY AUTHORITY: This Agreement shall be subject to filing with, and to changes or modifications as may from time to time be directed by competent regulatory authority in the exercise of its jurisdiction. 9. GOVERNING LAW: This Agreement shall be interpreted, governed and construed under the law of the State of California as if executed and to be performed wholly within the State of California. 10. PARTY' S TITLE: Each Party to this Agreement recognizes the other Party' s title and interest in the respective facilities described herein, and agrees never to assail or resist said title or interest therein by reason of this Agreement or by exercise of permissions given hereunder. 11. NOTICES : 11. 1 Any formal notice, demand or request provided for in this Agreement or given or made in connection with this Agreement shall be deemed to be properly given or made if delivered or -4- sent by registered mail, postage prepaid, as specified below: To TDPUD: Mr. A. Milton Seymour General Manager Truckee Donner Public Utility District P.O. Box Truckee, California To Sierra: Mr. Jack McElwee Manager of Rates and Regulations Sierra Pacific Power Company P.O. Box 10100 Reno, Nevada 89510 Either Party may at any time or from time to time, by written notice or comunique to the other Party change the designation or address of the person so specified as the one to receive notice pursuant to this Agreement. 11. 2 Informal communications of a routine nature, including request for service and related matters , shall be given in such manners as the Parties shall arrange. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in duplicate this day of 1978. Sierras Pacific Power Company By y✓ C- Truckee-Donner Public Utility District By -5- TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING OF NOVEMBER 6, 1978 ENGINEER'S REPORT 1. STATUS REPORTS A. Project 77-1 1) Jetco Underground: Jetco Underground is in the process of working off the punch list and it is expected that all items on the punch list will be completed this week. It is further expected that the final inspection at the staff level will be conducted during this week as well. A final walk-through inspection with the representatives of the Farmers Home Administration will be scheduled, and most likely conducted, prior to your next Board Meeting. There is no progress pay estimate required for J etco Underground during this Board Meeting. 2) C. W. Roen: C . W. Roen is working off his preliminary punch list while awaiting the electrical panels for the Southside Complex. On Wednesday of this week, Roen will be on site to install the pressure reducing station on Reynolds Way. No N., progress pay estimate is due C . W. Roen at this time. At the present time there is $74,641. 13 remaining in the project special checking account. The final accounting on the project will be very nearly the original budget amounts and no substantial project over-run is anticipated. B. Tahoe Donner, Phase II The Phase II pipeline construction for the 16" diameter transmission main has been completed. The pressure and leakage tests were conducted on Friday, October 13, 1978. The pressure and leakage tests were successful in that the total allowable losses were approximately four times the amount that actually was lost in the approximate 9,000 feet of pipeline. During the six hours of testing, less than 9 gallons of water were actually lost during the test, which held a working pressure of approximately 160 psi. Once the remaining paperwork has been cleared, a draft resolution of acceptance and related items will be provided to % the Board. I would anticipate an acceptance request at your November 20 Board Meeting. ►-h w o ;d N r-t w rt rt t l rt ON H r d H. rt ty w n o w v` n 00m m 0O' H• 0 � m �o mmOm0OwoQ morh � srm0 K O O w co w cn ro rn rt n H rt cn ri r0 w wrO I-h El mm rtrto'"dHw rrm rt H- m d r r" rtHrn rt H by H . o o w0H• n "dm t: rO' aa • 1-t > oQ Cm 1-4 p 0Hrt0HH• wE3 wmmmH• m m x n m ro w H. Or m n m w o w H- Pa 0 '0 rt m O rt a rt w x ti rC pr H crl n m rt m O - O rt o rt a w rt 0 a H. En oQ H m H• w O w w n r m w kC • rt o rt N ro W H• O m rt m rt H H O w w a 0 m rt G r C N m �v rt H. 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G H m ti m m 0 f-h tt m rt rt m rt rr ti G o Q' Gr G o go o G+ C m a G o o rr m m r• r• lb W- �-A t-h O r-1 ti rt ti 0' G rt' m m a Q. t-i 'd o m 0 rt t-- t-1 m 0 o G vm cn o rt Qa rt H. P3 0 i w r-j w o b n FA. rn •. H. :br•'d rt G a rn rt I-h a � d ti rt ti r VD b G m w ti m a m W t-h rt rn tt ►--� 0 m a m r• m rt m 14 Qv w rt PO m m 'd � rt rr cn m m rt m w rt�C a m m �r cartGrt 0o no+ r� ct-n0 " Fi. 00 a rntt � � Wcm roar• (D p'oa tt m a rt G r r m m m t-h m rt m ti a rt H. rt uo m r• m G rt A) m tt 0 t-h ::r rt H. t-h cn ti 0 cn { G rt rt C G oa G' rt to m Cr' o r rt w rt rt m rt m 03r• moo PI rt m0rtrtm m rir a4 rt `Cw � �Crt � H a. rtOrt a a . rt rmt m b VD rt a m a rt f cn r m m i� 8 . REASSIGNMENT OF DART 'S 1.6 MILLION DOLLAR LETTER OF CREDIT Enclosed for your consideration is a draft agreement allowing the District to use the 1.6 million dollar letter of credit for the development of other water sources than Donner Lake. I r recommend the adoption of the proposed reassignment agreement. Respectfully submitted, COOK ASSOCIATES Da 'J. Cook DJC 11-6-78 TRUCKEE DONNER PUBLIC UTILITY DISTRICT NOTICE OF COMPLETION T.E. BERTAGNOLLI AND ASSOCIATES, PAVING CONTRACT Notice is hereby given to one and all by the Truckee Donner Public Utility District, a body politic located. in Truckee, Nevada County, State of California, as follows : r 1. That certain work of construction below mentioned as a whole was actually completed on the 29th day of September, 1978 and considered for acceptance by the Board of Directors October 2, 1978. 2. That the nature of the work of improvement is described as : Repair and Paving of Parking Facilities for the Truckee Donner Public Utility District. 3. That said work of improvement was and is located in whole on real property wherein Truckee and the District possess fee simple title. 4. That said work of improvement was performed pursuant to written contract dated September 5, 1978, entered into by and between the District and T.E. Bertagnolli and Associates, P.O. Box 898, Tahoe City, California, as Contractor. 5. That the name of the Surety for said Contractor is Employers Insurance of Wausau. 6. That the address of the District is P.O. Box 309, Truckee, California, 95734. 7 . That the location of the real property upon which the work was performed is known as Assessor's Parcel 18-602-03 and is locally referred to as the T.D.P.U.D. office complex on Donner Pass Road, County of Nevada. The work in general consisted of the removal of failed area within the T.D.P.U.D. parking facilities , the placement of aggregate base and the paving of the entire area with asphalt concrete. ATTEST: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Milton Seymour . James Maass, Chairman oe ro. 4cli; 41".- St PROJECT: CONTRACTOR: T.E. Bertagnolli & Assoc ESTIMATE NO. 1 PAGE OF l Truckee Donner Public Tahoe City DATE: 9-30-78 CONTR.N0. Utility District SPEC. Repair and Paving of Parking Facilities % Comp1. 100'/0 ESTIMATE PERIOD:FROM 9-18 9-30 ITEMS TOTAL QUANTITIES CONTRACT AMOUNTS AT N0. DESCRIPTION ESTIMATED TO DATE UNITS PRICES CONTRACT CESI REMARKS l lExcavation 100% LS 2,600 00 2,600)0 Contract Amount 18 737.50 2 Class II A Bas 832 0 Tons 10 25 8.528)0 Net Changes +l 583.96 3 T B 1 2" Ash Conc 332 5 Tons 26 00 8 63330 1 Extra Work: Extra Excavation 3 061 SF 0 83 56016 (a Shop Building 2 2 Less 10% Retention 2 03215 Amount Due This Pay P riod 818,289 1 Aggregate base nd asphalt- Concret sho buildin are included �j CONTRACTOR ACCEPTANCE in items 2 and 3 _ B APPR ED a B APPROVED FOR PAYMENT BY TRUCKEE D NNER PUBLIC UTILITY DISTRICT B � o nd State Water Resources Control Board DIVISION OF WATER RIGHTS 77 Cadillac Drive Sacramento, Co.95825 (916) 920-6151 PROGRESS REPORT BY PERIMI3TEE FOR 1978 OWNER OF RECORD: APPLICATION: 20443 4 TRUCKEE DONNER PUBLIC UTILITY DIST P o Box 308, TRUCKEE, CALIF 95734 •r (916) 587-3896 Area Code and Telephone Number If the owner or address shown above is wrong, please correct. f SOURCE: SAWTOOTH SPRINGS COUNTY: PLACER AMOUNT: 0.25 Cu FT/SEC PURPOSE: MUNICIPAL e I PERMIT: 13815 12-01-69 lime to complete use of water expires this date S IMPORTANT! EVERY permit is issued subject to the conditions therein expressed. I have currently reviewed my permit: YES❑ NO❑. I am complying with the conditions under which my permit has been issued: YES❑ NO© . Identify any noncompliance by permit term number under"Remarks"on reverse side. This report is important in providing the record of use needed in establishing your water right.. It should be filled out carefully and returned promptly to the above address. i e t THE PROJECT HAS BEEN ABANDONED AND I REQUEST REVOCATION OF THIS PERMIT: YES❑ NO®. f CONSTRUCTION WORK 1. Has construction work commenced? YES❑ NO® . If YES,is construction completed? YES❑ NO❑. 2. If incomplete,describe briefly the work done,including cost: 3. If not completed,give estimated date of completion: r. 4. What percent of construction work remains to be done? Explain: / USE OF WATER 5. Has use of water commenced? YES NO®.Check appropriate box(es)below and explain how water was used. t (a) ❑ Irrigation i t .p Total over nneoNd Name of«ops served and ocreoee of each r - (b) ❑ Stockwotering If) ❑ Recreational Number of oninleis eoehnq,fish;rp,.,mer wmoa Sporn (c) ❑ Iridustriol (g) ❑ Power generation ar Nel—of U. Installed borsapw <opuiy (d) [I Domestic (h) ❑ Other Number el persons,e.ea of eerden,kwn..tc. (e) ❑ Municipal s App,eri ate population t 15. Amount of water used each month under this permit in gallons or acre-feet. (If not known,check months water was used.) Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. No Dec. Total Annual 7. Has use of water,both amount and season,been as great as you expect in any future year under this permit? YES❑ NO❑. If"No",explain on reverse side under"Remarks'. 8, Has location of the intake,place of use,or type,of use been changed? YES❑ NO® : Explain on reverse side under "Remarks". 9. Did the source go dry? YES❑ NO®. If so,during what months? f STORAGE PROJECTS ONLY 10, Did your reservoir spill this year? YES❑ NO❑. If not, how many feet below spillway vertically was the water level of maximum storage? Have you emptied the reservoir? YES❑ NO❑. If not, how many feet below spillway vertically was it drown down at end of season? 1 declare under Penalty of perjury that the information in this report is true to the best of my knowledge and belief. Dated, November 6, 1978 a, Truckee California (:oconnnl IS�ulel Sign here: Jaiii:i Maass President rue ee UTnner pLTificLtI.1 y District SWRGa 15 16-781 ,4 7� (REPORT CONTINUES ON REVERSE SIDE) `o/' PROGRESS RETORT BY PERAITIEE - PAGE 2 tJ PLEASE A?f;1',ER C'AY T)IvS;OMMCh; HL,^V-1 Vi:itCH ARE A?YLIC,S;LE TO Yr3:I7 PROJECT: MUNICIPAL, COMMUNITY. OR SUBDIVISION PROJECTS ONLY 11. How many service connections to dare?.___ Total population served by the water system: 12. Estimated number of service connections under full use: 13. Are the connections individually metered? YES❑NO5CI. 14. Do you plan to meter the connections? YES[] No EX When? 15. Sewage generoted by those to whom you deliver water is disposed of by: Septic tanks and leach lines0; 5eecag� pit$Q; Central treatment plan(2 operated by T T S J. ;OtherQ(specify under"Remarks"I PURVEYORS OF WATER ONLY 16. Water service is provided to an area or subdivision including a recreolionol r_servoir: YES❑ NO®. 17. Name of area or subdivision so served: 18. State surface area of recreational reservoir(s) at maximum water level referred to in 16 and 17. identify surface orea(s)by name of dam or reservoir NOTE: The following questions relate to the Board's continuing responsibility to insure that appropriate water is best developed,conserved,and utilized in the public interest as required by the Water Code. CONSERVATION OF WATER - 19. What measures are you using or planning to reduce water losses in conveyance systems? r (1)Seepage or teak detection program [yY}'; (2}Lining canals D ; (3)Pftreatophyte and aquatic vegetation control❑ ; (4)Other(describe in"Remorks'!Q. 20. What measures ore used to encourage consumers to conserve water in agricultural use? (1) Program to encc loge more efficient irrigation systems (sprinkler, drip, etc.), where applicable❑ ; (2) Return flow systems on individual farms ❑ ; (3) Return flow system areowide ❑; (4) Water pricing to encourage reduced use❑ ; (5) Charges for drainage of irrigated lands❑ ; (6)Other(describe in"Remorks") ❑. 21. What measures are used to encourage municiput and industrial consumers to conserve water? (1) Regulations to con- 1^. trot wasteful use (2) Public education program on water conservation ® ; (3) Pricing to encourage reduced use ❑ ; (4)Assistance to industry in design of recycle systems ❑: (5)Other(describe in"Remarks")❑- 22. What records are maintained on water use and conservation? (1) Loss rate from conveyance system 0 ; (2)Water use for major crops by each form ❑; (3)Other(describe in"Remarks")❑. WATER QUALITY AND WASTEWATER RECLAMATION 23. Describe methods you ore using to minimize erosion and to prevent the entry of silt into surface waters: i 24. After use, the water is (1) retained in reservoir ❑ ; (2) discharged into a stream or lake ❑ ; (3) discharged into settling ponds❑; !4)other ❑. Describe:. 25. Does or will water being discharged contain waste materials? ❑Yes ❑No. ( (1)Domestic❑; (2)Municipal❑; (3)Industrial[]; (4)Agricultural❑; (5)Other❑. Describe: e : j 26. Does or will water being discharged contain any specific material which-is deleterious to fish and wildlife or which would impair the water for beneficial uses? ❑Yes ❑No. Describe: 6 i 27. Describe what steps you ore taking, have been taking, or can coke to reclaim or indirectly reuse the water being appropriated. I REMARKS tr f Please indicate the number of the item you ore explaining: ( t . The project has not yet been completed and beneficial use of the water is now anticipated during the 1980 calendar year. 6 k t (If additional space is needed for remarks,attach numbered sheets.) %TATF OF CALIFORNIA RESOURCES AGENCY _ EDMUND G. BROWN JR.,Governor __'---—_-__ —__— STATE WATER RESOURCES CONTROL BOARD DIVISION OF WATER RIGHTS 77 Cadillac Drive, Sacramento, CA 95825 WATER USERS: Applient;ion 20443 Permit (Sawtooth Springs) Wat:1'r Cot-le Section 1396 requires an applicant to exercise due d-l-- Bence in developing a water supply for beneficial use. The Sta+ - Water Resources Control Board, , in considering requests for extension r of time, will review the facts presented to determine whether there is good cause for granting an extension of time to complete the project. Where diligence in. completing the project is not full',- subs tant.iated, the Board may set the matter for nearing to deter-,-A-re the facts upon which to base formal action relating to the permit. i ormal action may involve : 1 . Revoking the permit for failure to proceed with due diligence in completing the project. Tssza.:iTir, a license for the amount of water heretofore placed t-o berie_f'icial use under the terms of the permit. 'r<3-riting a reasonab1 e ox enslori of time to complete cons truc--en ati-of,Iz rrld/or f1111 b< rlefJ ci_al of water. iie t;i.mt r �- i.ously allowed in your per2nit within which to complet -onstruct:ion work and/oruse o water has either expired or will ase check ,eloi,J the action you wish taken on this permit : ❑ The, T;r'oject h=-s k,E.e.!., abandoned" arid. I request _revocation of tie p Si gnature :l ❑ 1�tll ase of water has been made, both as to amount and season, end. 1 regl .rest license be issi.zed. Signature [xQ The project is not yet complete. I request the Board' s con- -Acc ration of the following petition for an extension of time : PFTI'PION FOr EXTENSION OF TIME If start of construlction. work has been delayed, complete items , rid 3, Glha-t has Leen done ince n rmit was issued toward commencing construction? Indepth studies have been accomplished identifying the overall water source needs and anticipated demands through the year of 2020. ,'�jwijl 20c (1) (1.2/74) Estimated date construction work will begin 1979 top 3. Reasons why construction work was not begun within the time al- lowed by the permit Financial constraints and the inability of to the District/settle on a specific course of action respecting source development. The use of Donner Lake and/or groundwater created some indecision. '^ If construction work and/or use of water is proceeding but is not complete, an extension of time may be petitioned by completing the appropriate items below. Statements must be restricted to construc- tion or use of water only under this permit. 4. A Gcxxx-Wxx-w) (two-year) (tkx) 7,vxm) extension of time is re- quested to complete construction work and/or beneficial use of water. (Indicate period of time required. ) 3. IIo ,r much water has. been used? None of/year cfs 6. How many acres have been irrigated? None 7. How many houses or people have been ser- ed water? None 8. Extent of past use of water for any other purpose None '. What construction work has been completed during the last extension? None s. 10. Approximate amount spent on project during last extension period is $ 1,000 11 . Estimated date construction work will be completed 1980 12. Estimated year in which water will be fully used 1980 13. Reasons why construction and/or use of 1frater were not completed within time previously allowed Financial constraints and the inability of the District to settle on a specific course of action respecting source development. The use of Donner Lake and/or groundwater created some indecision. I declare under penalty of perjury that the above is true and correct to the best of my knowledge and belief. Dated November 6 , 19 78 at Truckee , California. Note : A $5 fee must accompany a petition for an extension of time. StJRCB 20c (2) (3-74) James Maass , President // tDl AMENDMENT TO SUPPLEMENTAL AGPEEIEiIT BETWEEN TRUCI:EE-DONNER PUBLIC UTILITY DISTRICT AND DART INDUSTRIES , INC. , RESPECTING TAHOE DONNER DEV LOP:•IE IT This zanendment to the Supplemental Agreement dated October 15, 1973, between the Truckee-Donner Public Utility District (hereinafter referred to as "the District") and Dart Industries , Inc. (hereinafter referred to as "Dart") , is made and entered into this day of 1977, by and between the District and Dart. In consideration of the mutual promises herein con- tained,tained, the parties agree as follows : 1. In lieu of constructing the Exhibit B facilities as and when provided for in the Supplemental Agreement dated October 15, 1973, the District at its option may choose to construct any other suitable water source facilities . If so, all the provisions of said Supplemental Agreer,!ent relating to the Exhibit B facilities shall apply to such other suitable water source facilities . 2. The present Letter of Credit No. 65�0 established by Dart pursuant to Paragraph 17 of said Supplemental Agreement i shall be returned and replaced by a new .letter of credit having identical provisions as the present Lette. of Credit No. 6540 except for allowing the letter of credit to be drawn upon to pay costs and expenses relating to such other suitable water source facilities in lieu of the Exhibit B facilities. 3. Except as expressly provided for above, said Supplemental Agreement shall remain in full force and effect. TRUC'KEE-DON?1ER PUBLIC UTILITY DISTRICT By President ATTEST: Secretary, Truckee-Donner Public Utility District DART INDUSTRIES , INC. By t -2- Rs ; � C0 K ASSOCIATES ENGINEERING CO SULK T� 2060 PARK AVENUE r� OROVILLE. CALIFORNIA 95965 COPIES TO, PHONE (916) 533.6457 r Board District Engr. District Counsel --SeepEember 8, 1978 Supt. / Foreman Board of Directors Truckee Donner Public Utility District Post Office Box 309 Truckee, California 95734 Re: Proposed 144 Lot Subdivision in Section 33, T17N, R16E Placer County Dear Directors: In accordance with the opinion of the Board as expressed, 9/5/78, enclosed is additional background information for your use in considering whether or not to issue a will serve letter to the proposed subdivision. The subdivision will occupy 80 acres that lies immediately south of Ponderosa Palisades South. The 80 acres is part of the area that requested service in the early 1977. The earlier request resulted in a March 1977 annexation study prepared by our office and submitted to you for your consideration. The subject area is within the boundaries currently under consideration for annexation to the Truckee Donner Public Utility District. In addition to the early 1977 request for service, there have been additional meetings with the present owners and the would be owners of the area in question within the last month. Off-Site Considerations 1. Refit the Southside Booster to provide greater capacity in accordance with the full development demands of the proposed subdivision. J,1K 1==� i.t, ii)r`_ 1- (.(J,�K M. F. [1."".N_1.(_00K C,h, 1 Board of Directors Truckee, California September 8, 1978 Page 2 Rati-onale: I feel that it may be advisable to require the developer to refit the Southside Booster to provide additional capacity. At the present time, the booster system is inadequate to meet the service demands of the Sierra Meadows and Ponderosa Palisades service areas . During the month of August, the No. 2 pump ran for approximately 500 hours . The No. 1 pump ran for approximately 300 hours . It is therefore apparent then that additional pumping capacity is required at the Southside Booster to meet the current 1978 demands plus a reasonable degree of backup reliability. The demand for the proposed, subdivision will be approximately 150 GPM on a peak day. On an average monthly basis so that direct comparisons can be made with the above running time, the demand will be approx- imately 60 GPM. Which equates approximately 2 million gallons per month at full development. In order to deliver the additional water from the Southside Booster, an additional 150 hours of running time will be required. If one is to add the existing running time and the required running time, it is apparent that there are insufficient hours in the month to provide the total flow required and therefore the pumping station is undersized. 2. Refit the Ponderosa Palisades Booster to provide greater capacity in accordance with the full development demands of the proposed subdivision. Rationale: The rationale at the Ponderosa Palisades Booster Pump is similar to the Sierra Meadows Booster Pump. The Ponderosa Palisades Booster Pump has greater capacity in re- lationship to the service demands than does the Southside Booster Pump. However, additional flow capacity in my judgment is required to satisfy the full development needs of the pro- posed subdivision. 3. Provide a loop tie -between Ponderosa Drive and Evergreen Circle to provide additional distribution system capacity. Rationale: There is an existing built in limitation within the water distribution system consisting of a non-looped umbilical Board of Direc.tos Truckee, California September 8, 1978 Page 3. line joining Sierra Meadows and the Ponderosa Palisades service areas . Flows into the Sierra Meadows area are limited by virtue of the single non-looped line and the head losses from the Southside Booster Pump are greater than desirable due to the single non-looped tie line. With the increased flow necessary to satisfy the consumptive demands of the proposed subdivision, additional head losses will be incurred resulting in greater energy consumed per unit service provided as well as producing a throttling influence on the Southside Booster Station as it exists and/or as it may be refitted. 4. Provide an 8" diameter loop construction between the proposed development and Silvertip Drive. Rationale: The proposed development will add 144 lots to the existing 93 lots of Ponderosa Palisades South. At the present time Ponderosa Palisades South is served by a single 8" line. In the event of maintenance on the line, the entire Ponderosa Palisades Subdivision must be shut down. In the event of a valve failure or any other unanticipated interruption of service, fire flow and consumptive water service to the entire Ponderosa Palisades South is terminated. It is inappropriate, in my opinion, to add an additional 144 services to the existing distri- bution system with the above noted limitation. 5 . Provide a 200,000 gallon surface mounted storage tank at an approximate elevation of 6380 MSL with appropriate piping. Rationale: The major portion of the 80 acres of the proposed development is within the pressure zone 5 and served from the existing 200,000 gallon surface mounted steel storage reservoir at Hill Top. There is however, a portion of the proposed development that is located above the minimum pressure height that would result in substandard service if allowed to connect to the system at the zone 5 potential, Jockey pumps , as traditionally used in the District, prior to our joining the District, in my judgment, are unacceptable. The operational and maintenance costs of hydropneumatic stations are seldom justified if appropriate. Board of Directors Truckee, California September 8, 1978 Page 4. elevations for surface mounted storage tanks are available. Whether the Board desires storage, jockey ,.- pumps or hydropneumatic systems , is a policy matter at this stage of consideration. It may be more appropriate for the developer to reorganize his interior layout and locate the entirety of the 144 homes in the lower areas and reserving the areas above the minimum pressure service standards for a green belt. Such a decision however, is a policy decision of the developers . On-Site Considerations 1. Provide an 8" diameter loop construction connecting with the off-site loop described in Item 4 above. Rationale: The guidelines and standards require the submission of a tentative master plan. The justification of the tentative master plan is found in the hydraulic calculations that support the line sizing and location, loop construction and related physical features of the development. The developer at this point has not initiated any such preliminary designs to my knowledge. The above suggested 8" loop forms a backbone of the system tying to Ponderosa Palisades South and Ponderosa Palisades West. The line size is based on an intuitive demand schedule for the proposed development that is similar to other installations for which hydraulic calculations have been conducted. 2. Provide a 6" diameter loop construction throughout. Rationale: Dead end lines are permitted in the guidelines and standards under certain specific criteria. However, the Board has expressed repeatedly the dissatisfaction with the stale water problems which result from the dead end lines during the early years of occupation. I advanced the second on site consideration based on anticipation of the Board's desires. • ' may,. •� �� Board of Directors Truckee, California September 8, 1978 Page 5. 3. Provide a duplex booster station designed to function with off-site consideration item number 5. Rationale: Duplex pumping requirements are listed in the guidelines and standards , however, I reinforced that requirement with Item No. 3 anticipating that the developer will not have read the requirements in the guidelines and standards , prior to making some fundamental decisions on whether or not to locate lots on the high ground. An early decision on the developers part may alleviate the need for the booster station and the tank. General Considerations 1. I presume the Rule 15 for line extension would apply to elements that provide service to others than the proposed development area. 2. I assume that facility fees would be charged to the development in accordance with the schedules and analysis provided in the guidelines , rules and regulations. 3. I presume that the developer would be required to provide the necessary submissions as detailed in the guidelines and standards prior to the issuance of a will serve letter that would be tied to the development agreement as provided in the rules , regulations , standards and guidelines . 4. I presume that annexation to the District would be a requirement of service. In its absence, I presume that a three party agree- ment between CSA 19 , the developer and the District would be required prior to the issuance of a binding will serve letter. Very truly yours , COOK ASSOCIATES DJC/cab Dan J. Cook Civil Engineer r ENGINEER]VA ` RAYMOND VAIL AND ASSOCIATES PLANNERS I W. O. 7181. 07 SURVEYORS 395 NORTH LAKE BLVD P.O. BOX 879 TAHOE CITY;CA 9s 3�'-�(916)583-3417 October 19, 1978 �—� sunt. OCT 2 5 '?° _._..----._.�1 ' Mr. Dan Cook Cook Associates 2060 Park Avenue 1 Oroville, CA 95965 Re: Proposed 144 Lot Subdivision in Sect ' 2n Township 17 North, Range 16 East, Placer County. Dear Dan: A review of your letter dated September 8, 1978 to the Truckee-Donner Public Utility District Directors regarding the above-referenced subdivision has been made. I have some concerns over the recommendations made in the letter, and I feel that these recommendations and concerns should be discussed between us prior to the board meeting on November 6, 1978 . My comments regarding your recommend- ations are as follows: OFF-SITE CONSIDERATIONS 1. Refit the Southside Booster for greater capacity. s^ Comment: I have no objections to this action, however, I assume that some type of reimbursement or cost sharing would be considered if the pump station improvements design criteria provided capacity for future develop- ments in addition to this project. 2 . Refit the Ponderosa Palisades Booster to provide greater capacity. Comment: Please see Item #1. 3 . Provide a loop-tie between Ponderosa Drive and Ever- , green Circle to provide additional distribution system capacity. 4 Comment: The benefits of this action appear to apply to areas in addition to the proposed project. The developer is willing to participate in this action on the basis of his share of benefits. r SACRAMENTO •ANTIOCH •SONORA Mr. Dan Cook t� Page 2 October 19, 1978 4 . Provide an 8" diameter loop construction between the pro- posed development and Silver Tip Drive. Comment: I can easily appreciate the technical-, aspects of this action as presented in your rationale; but the feasibility of the action appears to be questionable. The most logical way to accommodate this request is to extend a line westerly through the adjacent property and then northerly to Silver Tip Drive. Since a preliminary tentative map has been prepared for this property, the feasibility of this action seems to increase. However, there is no indication at this time that the owner of the westerly parcel wishes to proceed with subdivision actions. If he doesn' t proceed, the likelihood of obtaining permission to place a waterline on his property is less than. slim. Another question that I have concerns the responsibility of this developer regarding this loop. The undesireable aspects of a single service line into Ponderosa Palisades South, Unit I is acknowledged, but this configuration was reviewed and approved by the District and constructed to District standards. In short, if an off-site Pooped system is required, it appears that assistance from the District is required since this action would alleviate a problem that they created. A final comment is that an off-site loop may not be necessary to provide water service. It does provide for a higher level of service with regard to flow efficiency and reliability. However, the owner does acknowledge the value of a loop, and if necessary (See Item 5) , he is willing to contribute in it' s construction in accordance with representative bene- fits if a right-of-way is available. 5. Provide a 200, 000 gallon storage tank at an elevation of 6380 MSL. Comment : It appears that a redesign to utilize the existing storage tank at Hilltop is feasibile. I would like to discuss the location of the minimum pressure zone with you regarding a redesign. Now, assuming that a redesign is possible, what would be your position regarding the placement of a storage tank on this property at the top of Pressure Zone 5? It seems that this would alleviate the concerns presented under Item 4, above. RAYMOND VAIL AND ASSOCIATES i Mr. Dan Cook Page 3 October 19, 1978 ON-SITE CONSIDERATIONS 1. Provide an 8" diameter loop construction. Comment: I agree with this recommendation as necessary and reasonable. 2. Provide a 6" diameter loop construction throughout. Comment: At the present time, this appears to be reason- able. However, stale water problems can be alleviated in some stretches of dead end lines with periodic flushing, etc. Perhaps an option would be for the developer to enter into an agreement for maintenance in this area until adequate construction is realized. 3 . Provide a duplex booster station to function with off-site consideration Item #5. Comment: This requirement is obvious and attention is directed to discussion on Item 5. A written response on your part regarding these . comments is not necessary at this time. However, I would like to have the opportunity to discuss these comments with you prior to the November 6th meeting. Very truly. Xours, Winston L. Zirjacks WLZ/jm cc: Jim Bezzerides RAYMOND VAIL AND ASSOCIATES Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED . RECOMMENDATIONS REGARDING DEVELOPMENTS - BEACON HILL - TAHOE MEADOWS Mr. Zirjacks , representative of Vail & Associates, indicated his interest in these two proposed developments. The President moved to this item upon his request. District Engineer Cook noted that he did not have a written report on Beacon Hill or Tahoe Meadows at the time of the meeting; he requested the mat- ter be postponed. were The Planning Department notices on these two developments / dis- to the Advisory Review Committee cussed; it was noted that comment/was requested prior to October 5, 1978. Director Sutton moved, and Director Huber seconded the motion, that the District notify the Advisory Review Committee of Nevada County, tomorrow, that the District has not had sufficient time to review the information regard- ing Beacon Hill Subdivision. The District further requests that the matter be delayed until the next scheduledA regular meeting. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the same comment be made to the Advisory Review Committee regarding Tahoe Meadows. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Regarding Beacon Hill Subdivision, Director Sutton requested that the at the time of the review Manager provide information/respecting the manner in which the line extension will be made. RECOMMENDATIONS RELATING TO HILLTOP PROPERTY Mr. Kohler, appearing on the matter of Hilltop Property, suggested that, relating to points relative to right-of-ways and utility and pipe lines, for which drawings had been previously delivered to the District, a resolution be drawn up granting permission for installation, and that the easements then be determined on an as--built basis. It was Director Sutton's understanding, she stated, that the Manager, Engineer, and Counsel were to perform an in-depth review and report bac to the Board with P It pertinent information at this meeting. Such data had not yet been received by the Directors. The Chair tabled this item. Director Sutton requested a written report From Manager, Engineer and Counsel to be received by the Board the Friday before the next meeting. By consensus, the Board agreed that, unless the Board has something tangible in hand by the collective efforts of Manager, Engineer, and Counsel by the day the agenda is made, the item will not be placed on that agenda. -6- 10/2/78 Director Sutton again requested that the Board be given copies of the agreement with the Herzogs made in 1958, which she felt was necessary for re- view relating to this matter. Mr. Seymour suggested Mr. Kohler approach the Board with very specific requirements for review and decision. Mr. Kohler noted he was requesting the easements be solidified in accordance with the drawing he had presented plus access to the District to the neighboring 9 g property upon which springs are located. Basically, that the easements be laid out where they are and solidified down to what is existing and what will be done with the undergrounding. Mr. Kohler will present a written request to the Manager, Engineer, and Counsel . Mr. Seymour stated that some of the problems involved could be resolved by the staff - others were of a political nature and decisions relating to them should be made by the Board. MANAGER'S REPORT General Status of District Outages - Mr. Seymour reported that there have been no serious outages since the last report. Twice, Hood Construction Co. broke water lines during their Phase 11 activities. Water Consumption - Mr. Seymour did not report verbally on this matter; however, a copy of his written report has been attached for review. Report re whether or not cost replacement for Northside Well and repair of motor for standby can be charged to Tahoe Donner Trust Fund This item was not reported upon by the Manager. Please see the attached written report. Report regarding White Pine County's proposal for electric generating plant Mr. Seymour advised that he had made contact with Tom Bath of the Steering Committee on this project and learned that capacity is still available. He stated he believed the next step would be discussion with Sierra Pacific Power Company regarding wheeling. Contingent upon an affirmative response from Sierra Pacific respecting wheeling, a trip should be made to White Pine County by the Manager- and one or two Board members to talk to Mr. Bath and other officials of White Pine County as to some of the more important details of any commitment the District may make. Report respecting Meadow Park sewer assessments The Manager informed the Board that the local newspaper recently carried a list of delinquent real estate tax accounts which included the Truckee Donner Public Utility District. An investigation of the parcel number showed that the delinquent parcel was the Meadow Park property which is presently leased to the Truckee Donner Recreation and Park District. For several years the PUD has been paying the sewer assess- -7- 10/2/78 RESOLUTION NO. 78 54 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT APPROVING AND ACCEPTING THE EAST RIVER STREET LINE EXTENSION WHEREAS, improvement plans were submitted by Cranmer Engineering in May of 1977, and the District Engineer recommended approval in June of 1977; and WHEREAS, the Truckee-Donner Public Utility District and Mr. John Quintana entered into a Main Line Extension Agreement in accordance with Rule 15, said agreement being dated April 17, 1978, and authorized by Resolution 77-55; and WHEREAS, Cook Associates provided construction and inspection services during the course of the installation and has provided a statement citing substantial compliance with the improvement plans. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee-Donner Public Utility District, as follows: 1. The District does hereby find and declare that the East River Street Main Line Extension is complete and ready k for operation. 2. Service shall be made available upon the payment of the appropriate fee and charges by Mr. Quintana. PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Public Utility District, at a meeting held within said District on the 6th day of November , 1978, by the following roll call vote; AYES: Hatch , Huber Kuttel Maass , NOES: ABSENT: , ABSTAIN: —Sutton TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By Q (,, AMES A. MAASS, President ATTEST: A. MILTON SEY UR, Clerk Thereof t33 RESOLUTION NO. 7855 OF TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE PRESIDENT TO SIGN THE FRINGE AGREEMENT FOR ELECTRICAL SERVICES WITH SIERRA PACIFIC POWER BE IT RESOLVED by the Board of Directors of the Truckee- Donner Public Utility District as follows: The President is hereby authorized to sign the Fringe Agreement for Electric Service with Sierra Pacific Power Company, a copy of which is attached hereto as Exhibit "A" and, by this reference, made a part hereof. PASSED AND ADOPTED by the Board of Directors of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT at a meeting of the Board of Directors held within the District on the 6th day of November, 1978, by the following roll call vote: AYES: D. Hatch , R. Huber , K. Kuttel , P. Sutton , J. Maass NOES: , ABSENT: , TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By -n..-.., �- 9y-p-v--r� JAMES A. MAASS, President ATTEST: f•— A. MI TON UR, Clerk Thereo Law Offices Of Steven E.Grumer,Ltd. �3 7i EXHIBIT "A" Sierra-Pacific - Truckee-Donner Public Utility District Fringe Agreement for Electric Service 1. PARTIES: The Parties to this Agreement are Sierra Pacific Power Company, a Nevada Corporation, qualified to do business as a Public Utility in the State of California, hereinafter referred to as Sierra Pacific, and Truckee- Donner Public Utility District, a public utility district created and existing under the Public Utility District Act, Division of the Public Utilities Code of the State of California hereinafter referred to as TDPUD. 2. RECITALS: This Agreement is made with reference to the following facts, among others: 2. 1 Each Party hereto will have in its respective service territory a relatively few customers, electric service to whom, for one reason or another, may more economically and conveniently be furnished by or through the facilities of the other Party. 2. 2 It is the desire of the Parties to enter into an agreement pertaining to electrical facilities used now and in the future to serve fringe area customers and to the electric energy supplied now and in the future to such fringe area customers. 2. 3 All delivery points at which such fringe service is to be taken will be located within the State of California. 3. AGREEMENT: The Pargies Agree as follows: -1- 4. FRINGE SERVICE TO TRUCKEE-DONNER PUBLIC UTILITY DISTRICT: Sierra shall furnish electrical energy for designated and mutually agreed upon "fringe customers" of TDPUD within TDPUD' s territory, in such quantities as said consumers may require, subject to the following terms and conditions: 4. 1 Sierra shall make such changes in, and additions to, the existing facilities of Sierra as are necessary for the furnishing of such electrical energy under its current rules for extension agreements and as shall be mutually agreed upon. Sierra shall retain ownership and possession of, and maintain at its own expense, all such additions and changes so made. 4. 2 Sierra shall furnish such energy at points of delivery mutually agreed upon. 4. 3 Energy furnished by Sierra shall be metered at the points of delivery, or at such other points as may be mutually agreed upon. 4. 4 Sierra shall charge the customer served for electric energy under the current rate tarriffs including any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases granted by the California Public Utilities Commission. 5. FRINGE SERVICE TO SIERRA: TDPUD shall furnish electrical energy for designated and mutually agreed upon "fringe con- sumers" of Sierra within Sierra' s service territory in such quantities as said consumers may require, subject to the following terms and conditions. -2- 5. 1 TDPUD shall make such changes in, and additions to, the existing facilities of TPUD as are necessary to the fur- nishing of such electrical energy under its current rules and as for line extension agreements as shall be mutually agreed upon. TDPUD shall retain ownership and possession of, and maintain at its own expense, all such additions and changes so made. 5. 2 TDPUD shall furnish such energy at points of delivery mutually agreed upon. 5. 3 Energy furnished by TDPUD shall be metered at the points of delivery, or at such points as may be mutually agreed upon. 5. 4 TDPUD shall charge the customer served for electric energy, under its current rate tariffs plus any fuel cost adjustment applicable for the period in which service is rendered. These rates shall be subject to increases approved by the TDPUD Board of Directors. 6. UNCONTROLLABLE FORCES: Neither party shall be considered to be in default in the performance of any of its obligations under this Agreement if failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the Party affected, including, but not limited to, failure of or threat of failure of facilities, flood, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or dis- obedience, labor dispute, labor or material shortage, sabo- tage, restraint by court order or public authority, and action or non-action by or inability to obtain authoriza- tions of approvals from any governmental agency or author- ity, which by exercise of due diligence shall be unable -3- to overcome. Nothing contained herein shall be construed so as to require a Party to settle any strike or labor dispute in which it may be involved. Any Party rendered unable to fulfill any obligation under this Agreement by reason of any uncontrollable force shall give prompt notice of such fact to the other Party and shall exercise due diligence to remove any such inability with all reasonable dispatch. 7. TERM: This contract shall not become effective until the date authorization of the required regulatory authorities is obtained, and continue thereafter until terminated by either Party by twelve months ' written notice to the other. 8. REGULATORY AUTHORITY: This Agreement shall be subject to filing with, and to changes or modifications as may from time to time be directed by competent regulatory authority in the exercise of its jurisdiction. 9. GOVERNING LAW: This Agreement shall be interpreted, governed and construed under the law of the State of California as if executed and to be performed wholly within the State of California. 10. PARTY' S TITLE: Each Party to this Agreement recognizes the other Party' s title and interest in the respective facilities described herein, and agrees never to assail or resist said title or interest therein by reason of this Agreement or by exercise of permissions given hereunder. 11. NOTICES: Any formal notice, demand or request provided for in this Agreement or given or made in connection with this Agree- ment shall be deemed to be properly given or made if delivered -4- sent by registered mail, postage prepaid, as specified below: To TDPUD: Mr. A. Milton Seymour General Manager Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 To Sierra: Mr. Jack McElwee Manager of Rates and Regulations Sierra Pacific Power Company P.O. Box 10100 Reno, Nevada 89510 Either Party may at any time or from time to time, by written notice or comunique to the other Party change the designation or address of the person so specified as the one to receive notice pursuant to this Agreement. 11 .2' Informal communications of a routine nature, including request for service and related matters , shall be given in such manners as the Parties shall arrange. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in duplicate this r� day of .,y � 1978. Sierra Pacific Power Company By Truckee-Donner Public Utility District \ r i -5-