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HomeMy WebLinkAbout1978-11-20 Min - Board The agenda for the November 20, 1978, Regular Meeting was sent to the following interested parties: Don Strand DART INDUSTRIES Post Office Drawer G Truckee, California 95734 r-- L. Martin Duffy Post Office Box 1450 Truckee, California 95734 Shirley Rosamond, Director THE HIGH SIERRA SENIOR CITIZENS Post Office Box 837 Truckee, California 95734 Winston Zirjacks RAYMOND VAIL AND ASSOCIATES Post Office Box 879 Tahoe City, California 95730 Jeanne Stone Post Office Box 36 Truckee, California 95734 California Highway Patrol Truckee Office Truckee, California 95734 Arthur Anderson Co. #1 Market Plaza San Francisco, California 94104 r-- Rich Brown Post Office Box 2667 Truckee, California 95734 r- i t I r I� k 4 r I I� I� f 149 REGULAR MEETING NOVEMBER 20, 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the Dis- trict office at 7:03 P.M. ROLL CALL: Directors Hatch, Huber, Kuttel , Sutton, and Maass were present. 001- EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Counsel Grumer arrived at approximately 7: 12 P.M. District Engineer Cook was unable to attend the meeting. OTHERS PRESENT: Among those present were Susan Boscarello, Cheryl Grow, Paul Mezger, Jerry Kempf, Liz Knight, Don Strand, John Sharp, Jim Thompson and Jo Brown. APPROVAL OF MINUTES June 21 , 1978, July 6, 1978, October 2, 1978, October 6, 1978 and July 17, 1978 In response to Director Sutton's question, the secretary advised that in regard to the draft minutes of June 21 , 1978, the motion directed such minutes be prepared in final form with corrections, if there were any. The secretary advised that there were no corrections submitted. Director Huber moved that the Board adopt the minutes of June 21 , 1978, July 6, 1978, October 2, 1978, and October 6, 1978, as corrected, if correct- ed. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton noted that the minutes of July 17, 1978 (being presented ,.•.. in final form) had never appeared on an agenda for direction by the Board. She further noted that she had submitted corrections November 9, 1978. Direc- tor Sutton moved that the minutes of July 17, 1978, be prepared in final form as corrected. THE MOTION DIED FOR LACK OF A SECOND. Mr. Seymour clarified that the July 17th minutes had never been placed on the agenda for direction by the Board; they were inadvertently omitted. The President advised that this matter would be postponed. Director Sutton moved that the minutes of October 16, 1978, be prepared in final form as corrected. Corrections were submitted by Directors Huber and Sutton. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved that the minutes of October 30, 1978, be typed in final form. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND The President asked what the LAIF balance was at the present time. Mr. Seymour indicated the balance was over $500,000. Mr. Seymour noted that the Bookkeeper should provide the Directors with an accounting of the LAIF account on each Statement. The payment of $18,289.31 to T. E. Bertagnolli & Associates was discussed briefly. Director Kuttel moved, and Director Hatch seconded the motion, that the bills be approved for payment. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. COMMITTEE REPORTS Director Huber advised that Planning Department Notices would be dis- cussed later during the meeting. 11/20/78 pg• 1 1� MANAGER'S REPORT General Status of District - Outages - Mr. Seymour reported there was an electrical outage of facilities in the District for a three-hour period at Donner Lake on November 19, 1978, caused by a large tree falling through the power lines. The tree was on private property and not on an easement; little could be done by the District to prevent the occurrence. Nature seems to have solved a problem that would have cost the District $500 had the District wished to have the tree removed. The cost for the repairs amounted to approximately $140. Discussion ensued regarding possible lia- bility of the property owner. A water outage occurred on November 16, 1978, affecting residents of East River Street. It was a major break, and took approximately three hours to repair. Report regarding White Pine County's Proposal for electric generating plant - Mr. Seymour stated that he has finally been able to make contact with Tom Bath, the founder of this project. He advised that the initial feasibility study is about to be initiated. At their next Board Meeting, Mr. Bath will introduce the PUD's interest in the project. In addition to building the steam plant, there is a possibility that transmission lines will be placed- perhaps coming in the direction of Truckee. He felt the small amount of power required by the TDPUD would not be too much of a problem to accomodate. Mr. Seymour noted that one of the restrictions imposed by the Nevada legis- lature on the project is that 50% of the capacity has to go to Nevada util- ities. New sign for TDPUD - Mr. Seymour commented that he would like to see the PUD sign replaced. The President suggested a sign similar to the Airport Dis- trict sign. It was Mr. Seymour's wish, he stated, that the sign be taller than it presently is, be made of natural meterials, lighted, and be aesthetic- ally harmonious with the mountain location. Director Sutton moved that the Manager pursue looking into a new sign, and that it become part of the budgeted items for next year. The motion was seconded by Director Hatch. ALL AYE BY VOICE VOTE. SO MOVED. ABANDONMENT OF PROSSER WELL Since Mr. Cook, District Engineer, was not present, this matter was tabled until December 4, 1978. REVIEW AND POSSIBLE ACTION REGARDING INVITATION TO BID AND CONDITIONS OF LEASE WITH REGARD TO THE 1 .9 ACRE PARCEL LOCATED ON THE CORNER OF HIGHWAY 89 AND DONNER PASS ROAD It was noted that the invitation to Bid and Conditions of Lease had been prepared in draft form prior to the last Board Meeting. Director Sutton reminded the Board that a Committee had been formed at the November 6th meet- ing to meet with Mr. Joseph and his sisters regarding the proposal (to pur- chase the property for a community center) made at that meeting. Since that time, no meeting has taken place. Director Sutton moved that the Board de- lay action on the Invitation to Bid until the Committee has had an oppor- tunity to meet. THE MOTION DIED FOR LACK OF A SECOND. Discussion ensued regarding the proposed use of the 1 .9 acre parcel . Director Huber moved that the item be postponed until the December 4th meeting with the understanding that the Committee appointed to talk with the Josephs will make every effort to have a meeting and report back to the Board prior to that time. The motion was seconded by Director Hatch. Direc- tor Sutton, noting that she would not be available during the entire period until the next Board Meeting, requested that the Chair designate an alter- nate Committee member in order to fulfill the December 4th deadline. There being no volunteers for this committee, President Maass noted that Director Hatch, the other Committee member, would carry out this direction. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , no; Sutton, aye; Maass, abstain. SO MOVED. DISCUSSION AND POSSIBLE ACTION RESPECTING POTENTIAL LAND SALE FOR SENIOR CITIZEN HOUSING Mr. Seymour clarified for the President that the 18. 12 acres referred to by Mr. Aiello in his recent letter was the wooded portion of the South- side Complex located on the hill . Mr. Aiello' s statement, made in his 11/20/78 pg, 2 letter of November 11 , 1978, that "the entire parcel will be used exclusive- ly for the senior citizens of Truckee" was discussed. Director Huber com- mented that with present Federal laws, this was not possible; further, the land is encumbered by a note to Tahoe Donner; the District has been object- ing to other development in that area because of possible groundwater con- tamination of springs and/or wells. Mr. Seymour advised that Jo Brown, representing the Senior Citizens, would be present at 7:30. Director Sutton moved that this matter be delayed until Mrs. Brown's arrival . The motion was seconded by Director Huber. THE MAJORITY VOTED AYE BY VOICE VOTE. SO MOVED. ORDINANCE ACCEPTING PHASE I PIPELINE Director Huber moved the Board adopt Ordinance 7807 approving and ac- cepting the Tahoe Donner Off-site Water Transmission System, Phase I . The motion was seconded by Director Kuttel . Bonds affected by this ordinance were discussed. Director Sutton asked why the Ordinance did not provide fora year's warranty on the water line. Mr. Grumer noted that the Ordinance was not a contractual arrangement with Dart, merely an acceptance of what the District has already agreed to. Director Sutton moved to amend the motion by striking No. 2 of the enactment clause which read, "the provisions of said supplemental water agreement are hereby reaffirmed and shall survive the execution of this ordinance and the acceptance herein contained." Director Hatch seconded the motion. ROLL CALL VOTE ON THE MOTION TO AMEND: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. ROLL CALL VOTE ON THE MOTION: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Don Strand of Dart Industries delivered to the Board the original , ex- ecuted quit claim deed dated October 6, 1978, whereby Dart Industries, Inc. , r-- deeds Phase I of the transmission system to the Truckee Donner Public Util- ity District. DISCUSSION AND POSSIBLE ACTION REGARDING INCREASING SUBSTATION CAPACITY President Maass noted that two letters dated November 13, 1978, had been received from R. W. Beck and Associates - one related to site evalua- tion, the other to substation planning and design. (Copeis have been at- tached for reference.) The site evaluation was briefly discussed. It was noted that a commitment from Sierra Pacific has not yet been received. Load growth in Martis Valley and Tahoe Donner was discussed. Mr. Seymour noted that the January 1967 contract between Sierra Pacific and the TDPUD states clearly that Sierra Pacific will serve all the power needed by the District. Mr. Grumer pointed out that the District would probably have to make a show- ing that the method selected for increasing capacity is economically feas- ible for Sierra Pacific. Mr. Seymour reported that, if the size of the Truckee Substation is increased, Sierra Pacific will have no choice but to serve; if the District builds a new substation, Sierra Pacific may have problems serving. Environmental impacts of both choices were mentioned. After hearing Mr. Seymour's suggestion that the District invite Mr. Gremban for discussion of the District' s need to increase capacity, Direc- tor Hatch moved that Mr. Gremban (Executive Office, Sierra Pacific Power Co.) be invited to appear before the Board. Director Kuttel seconded the motion. The President requested that Mr. Seymour try to scheudle this ,�. visit for December 4th. ALL AYE BY VOICE VOTE. SO MOVED. Relating to substation capacity, Director Sutton mentioned the forma- tion of a non-profit corporation. She asked whether inquiry could be made of Mr. McDonough regarding the difference in interest rate on revenue bonds between the non-profit corporation and bonds sold directly by the Board. Mr. Seymour noted that Mr. McDonough had indicated by telephone that non-profit corporation bonds generally go for 1/4 of a point, perhaps 1/2 a point, high- er than bonds sold directly by the Distirct. After Director Sutton's question regarding the hiring of a financial consultant, the President stated a decision would have to be made regarding this matter. He mentioned the possibility of the District financing the increase in substation capacity by using cash on hand. 11/20/79 pg• 3 Director Sutton moved that, on the December 4, 1978, meeting agenda, under the item having to do with increasing substation capacity, one of the considerations be an item regarding engaging a financial consultant to advise the District on a financing plan. The motion was seconded by Direc- tor Hatch. ROLL CALL: Hatch, aye; Huber, no; Kuttel , no; Sutton, aye; Maass, no. MOTION FAILED. DISCUSSION AND POSSIBLE ACTION RESPECTING POTENTIAL LAND SALE FOR SENIOR CITIZEN HOUSING Jo Brown having arrived at the meeting, the President moved back to dis- cussion of this item. Mrs. Brown stated she felt the 1 .9 acres of District land (located on the corner of Highway 89 and Donner Pass Road) was the ideal spot for building senior citizen housing. She further stated she felt that eventually, Sierra Mountain Intermediate (the school located adjacent to the 1 .9 acre lot) would no longer be needed and could be acquired by the senior citizens. She commented about the open-classroom concept at S.M. I . in a disfavorable manner. For the record, President Maass (local high school teacher) stated he partici- pated in the construction of SMI and North Tahoe High School . The architects talked to the teachers, but did not take their advice (regarding the open classrooms.) He further stated he did not feel the SMI building would be abandoned although additional facilities may be required. He noted he felt looking at the 1 .9 acre lot with the idea that SMI would be abandoned was not realistic. It was Director Hatch's understanding that approximately 7 acres were required for the senior citizen housing. Director Kuttel stated that this was the number of acres mentioned by Mrs. Rosamond, Director of the High Sierra Senior Citizens. He further advised that Mr. Joseph might consider donating the approximate seven acres owned by him in the same general vic- inity (as the District's 1 .9 acre parcel) . In Director Kuttel 's opinion, the ideal location for the housing would be behind the Doctors' offices, near the hospital ; Jim McIver's hill - which would be close to the library, Sheriff' s Department, and stores. This property is owned by either Mr. —, Joseph or one of his sisters, it was thought. Property owned by others in the downtown Truckee area was discussed. Mr. Seymour advised that, after a tour of available District parcels, Mr. Aiello, the developer, chose the parcel located in the Ponderosa Palisades area as being the best suited for this project. It was Mr. Aiello's belief that, in time, there would be some commercial development in the area within walking distance for the seniors, Mr. Seymour said. Mr. Seymour noted that a theatre was planned for the area and had already been approved by the County. The appriasal performed on the 1 .9 acre parcel was discussed. Mr. Grumer advised that the appriasal regulations require the appriaser to evaluate the highest and best use and secondary uses of property they have been requested to appraise. Director Sutton stated that the District has discretionary powers that can be exercised in order to accomplish a certain thing; they are not bound by the value of an appriasal . Mr. Seymour advised that Mr. Aiello did not feel the 1 .9 acre parcel was suitable for the housing project. The units would have to be multi- storied with elevators; there would be hazardous conditions due to the traffic. It was Director Hatch's opinion that the District property located on South River Street (L, M, N & 0) would be the best choice for the housing both from the standpoint of the District and the Senior Citizens. Director Sutton stated she did not feel the Board was in a position to make judgments regarding the amount of property needed for the project or the type of construction; Mr. Aiello, representing the Senior Citizens, should make a determination as to whether a certain parcel is developable - then, if the property is owned by the District, the District should be ap- proached and asked to consider their proposal . Mr. Seymour mentioned his meeting with Mrs. Rosamond and Mr. Aiello, a contractor specializing in senior citizen housing. It is Mr. Aiello' s hope that they will be abel to obtain a quality parcel . He requested, by letter, that the selected parcel (18. 12 acres in section 14, T 17N) be put up for bid with very tight restrictions - that it be used for senior citi- zen housing and that the successful bidder have a good "track record" in 11/20/79 pg• 4 building senior citizen housing - also, the property would have to be priced reasonably. The most recent appraisal was in the amount of $109,000. A mortgage on this particular parcel , Mr. Seymour noted, is transfer- able to other PUD property. Director Sutton and Mr. Seymour indicated interest in touring a com- pleted senior citizen housing project as was suggested by Mr. Aiello. Also, Director Sutton expressed a desire to examine the 18 acres Mr. Aiello has selected. Relating to the committee that was formed to meet with Mr. Joseph, Director Sutton noted her interest in carrying through the decision to meet. President Maass directed that this matter be placed on the agenda for the December 4, 1978, meeting. RESOLUTION DESIGNATING ARTHUR ANDERSON AUDITOR FOR 1978 With respect to the proposed resolution designating an auditor for 1978, Director Sutton requested that item 3(d) be changed from "test count the inventory," to "perform the inventory." Mr. Seymour advised that the auditors would not take the inventory; after it has been counted and tagged, they will verify a certain number of the counts. Mr. Grumer noted that "test count" is accountants' jargon for this procedure. No direction was given regarding a change. Mr. Grumer noted that a correction of the date from December to Novem- ber should be made. President Maass noted his name had been spelled incor- rectly. Director Sutton, referring to item 3(e) , asked if it should be made more specific. The draft read, "attend a workshop session with the Board of Directors." It was decided that the item would be changed to read, ". . .with the Board of Directors prior to finalization of the audit." Mr. Grumer requested that "CPA" be included after Richard J. Blumen- feld' s name. Director Kuttel moved that Resolution No. 7857 designating Arthur Andersen & Co. as auditors for the 1978 tax year, as corrected, be adopt- ed. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW AND POSSIBLE DIRECTION RELATING TO MANAGER'S AND ENGINEER'S RECOMMNEDA- TIONS RESPECTING MARTIS VALLEY MEADOWS Mr. Seymour advised that Mr. Cook previously prepared a letter of recom- mendation regarding this matter; also, he is in the process of preparing a letter. Mr. Cook's letter addressed the impact of this proposed development on the District's water system and the need to meet the fire flow require- ments which would require the District's acquisition of the Airport Well . Mr. Seymour described the development, which would be located on 16 acres of land across from the Airport - the 16 acres would be divided into 100-3,500 square foot lots. The Environmental Impact Statement indicated that the houses built would be designed for vacationers, therefore, the im- pact on the community and facilities would be minimal . Mr. Seymour dis- agreed; he stated that vacation use would put the impact at exactly the wrong time, increasing the peak loads on the water and electrical systems. r- The President noted that this matter would again appear on the agenda for the December 4th meeting unless the deadline to respond is prior to that date in which case the Planning Department Notice Committee will meet regarding the matter. RESOLUTION OF ACCEPTANCE - RECONSTRUCTION OF DISTRICT PARKING AREA President Maass advised that the County of Nevada would not record the Notice of Completion (for reconstruction of the District parking area by T. E. Bertagnolli and Associates) without a resolution authroizing the record- ing. 11/20/78 pg• 5 Director Huber moved that the Board adopt Resolution No. 7858 authoriz- ing the recording of the Notice of Completion. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION RESCINDING THE NEGATIVE DECLARATION ON SOUTHSIDE SPRINGS APPLICA- TION #25624 The President read Mr. Cook's memo which forwarded the draft resolution for consideration by the Board. It stated that the revised Environmental Assessment and initial study would have to be forwarded to the Lt. Governor's office for circulation and comment by State Agencies. The Environmental As- sessment and initial study will need to be expanded to provide for a narra- tive description of the items in the State's letter of November 3, 1978, namely: 1 . The environmental impacts to instream beneficial uses of water at the site and downstream, including analysis of impacts result- ing from project operation, and 2. The environmental effects of discharge waste water resulting from municipal and domestic use of the water. Mr. Cook provided for the above noted expansion of the Environmental Impact Assessment and initial study in the draft resolution presented. Mr. Grumer advised that the resolution was in accordance with instructions given by Mr. McDonough. After discussion, it was decided (in order to clarify the Board's in- tent to review and approve the expanded study before it is forwarded to the State Clearinghouse and other planning organizations) to include the words "after review and approval by the Truckee Donner Public Utility District Board of Directors" in Clause No. 3. Director Sutton moved that the Board adopt Resolution 7859 rescinding the August 7, 1978 Negative Declaration and directing the expanding of the --� initial study and environmental assessment as corrected. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. EXECUTIVE SESSION At 9:02 P.M. , the President adjourned the meeting to Executive Ses- sion for the purpose of discussing a letter from Martin McDonough having to do with Agenda Item 10(b) , STATE LANDS COMMISSION SUIT. RETURN TO PUBLIC SESSION President Maass reconvened the meeting to Public Session at approximately 9:4o P.M. DISCUSSION AND CONSIDERATION - TAHOE DONNER MATTERS LETTER OF CREDIT REGARDING EXHIBIT "B" FACILITIES By direction of the Chair, this item was tabled. Jim Thompson, at- torney for Dart Industries, asked if the Board was awaiting some affirma- tion or restatement of position; the Board indicated they were not. Mr. Thompson stated that on November 2, 1976, a draft of an amendment to the Supplemental Agreement respecting the letter of credit was prepared. STATE LANDS COMMISSION SUIT There was no discussion of this item in Public Session. Director Kuttel made the following motion: That it is necessary and desirable that the litigation of the Donner Lake water diversion facilities brought by the Attorney General on behalf of the State Lands Commission be brought to an early conclusion; and that the attorney representing this District confer with representatives of the Attorney General and attorneys for Dart Indus- tries to achieve this result. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. In reply to Don Strand' s question, the President noted Martin Mc Donough would be the attorney representing the TDPUD. 11/20/78 pg• 6 I 1� POSSIBLE ACTION RELATING TO TROUT CREEK WELL DISCUSSION AND POSSIBLE ACTION RE PROPOSAL FOR OFFICE REARRANGEMENT AND NEW BOARD ROOM Since Mr. Cook was absent from the meeting, the President directed that these items be tabled. TROUT CREEK WELL Dr. John Sharp, Hydrogeologist for Dart Industries, was present in the audience, and Mr. Seymour asked if there were any new developments respect- ing Trout Creek Well . Dr. Sharp stated he felt Trout Creek Well would be a good well ; not of similar magnitude to Northside well but perhaps in the 450 to 900 range. 450 (GPM) average year round, and 900 peak. Mr. Thompson asked if any of the Directors had reviewed Mr. Cook's draft mitigation agreement; if so, he wondered if the Directors felt he was on the right track. Director Huber noted that she felt he had entirely missed one point regarding production testing. Testing and well rating, time of the year testing was done, water level and its natural variance was discussed. Dr. Sharp suggested the Board consult with the District hydrogeologist. Dr. Sharp further stated he did not feel the time of the year testing was performed would be a critical factor with respect to this well . In response to Mr. Seymour's question, he stated that they would seal the well to a depth of 50' as required by State law. Director Sutton mentioned the State Water Resources Control Board's interest in wells within a certain proximity to surface water. Mr. Thompson noted that the kind of well being proposed for development would not have a significant draw down. Dr. Sharp stated they would be running a test to see whether inflow is induced from the creek. He further noted that he had not yet been contacted by Mr. Cook with regard to any of these matters. In his opinion, Dr. Sharp stated, the acquifer is a valuable one; flow measurements �— will be taken above and below where the pumping is occurring to see whether there is any increase in the flow of the creek. Sealing of the well was again commented upon along with water quality. Dr. Sharp noted that the well location had been approved by the State Bureau of Sanitary Engineering. Director Kuttel expressed concern regarding the quality of the water. Water quality analyses will be performed on each zone, Dr. Sharp indicated. The most recent draft mitigation agreement and the provisions set forth therein were discussed. Director Huber suggested that the Water Commit- tee (for Tahoe Donner matters) , Mr. Cook, and Dr. Sharp meet to revise the draft prior to resubmission to the Board for consideration. It was decided a meeting would be held at 3:00 P.M. on either November 27th or 28th, depend- ing upon which date Mr. Cook is available. RESOLUTION ACCEPTING STATE'S PROPOSAL TO PLACE COMMUNICATIONS SITE ON PONDEROSA PALISADES TANK PROPERTY The draft resolution authorizing the lease of real property, and the draft lease were reviewed. Mr. Grumer noted that in Section 6 of the Lease, the word "presently" should be changed to "to be." Section 8, Insurance, the Board determined, should be eliminated; a hold-harmless clause will be sub- stituted. It was noticed by Director Sutton that, although the resolution contained a statement that the lessee shall be responsible for all taxes and ` other assessments, the lease did not contain this wording. Section 4, No As- signment, after discussion, was changed to read "Neither the leased premises nor this lease shall be assigned, let or sublet by Lessee without the express written agreement of the TDPUD," rather than "Neither the leased premises, nor this lease, shall be assigned, let or sublet by Lessee." When questioned as to the size of the proposed building, Mr. Seymour advised it would not be larger than 2000 square feet. It will be ]coated down hill from the tank. Mr. Grumer suggested that the wording "approximately one acre,'' which appears in both the draft lease and resolution should be more specific in the final copies. Achitectural control was discussed. Mr. Grumer noted that, on the lease, he would add a clause stating the TDPUD was not responsible for loss or damage of equipment. Director Hatch suggested the 11/20/78 pg. 7 word "taxes" be left out of the resolution since the lease would be between the State and the TDPUD. The President advised that this matter would be put over to the meet- ing of December 4, 1978, for action. RESOLUTION AUTHORIZING ACCEPTANCE OF EASEMENT FROM NORTH TAHOE PROPERTIES, INC. The Chairman, several Directors and Counsel indicated that they had no information about this item and did not know what it was regarding. The Secretary indicated that she had been requested to place the item on the agenda of this meeting by Mr. Slattery's office. Mr. Seymour said he believed it was related to Mr. Jack Duttweiler's lot split near Tahoe Donner, but that he would have to obtain information for the Board. Mr. Grumer recalled that the problem is that the County of Nevada requires a resolution of acceptance prior to recording an easement; he will look into the matter. DISCUSSION AND POSSIBLE DECISION RE SPONSORSHIP - YEAR BOOK AD - SMI & TTHS Mr. Maass turned the meeting over to Vice-President Kuttel for dis- cussion of this item in order to avoid any possible conflict of interest. Mr. Seymour and Director Kuttel commented that they were in favor of participating in sponsorship of the SMI and TTHS yearbooks. Director Sutton moved that the District purchase an ad in this year's Sierra Mountain Intermediate and Tahoe Truckee High School yearbooks with the Manager to be responsible for the ad copy. The motion was seconded by Director Kuttel . In the President's absence, Vice President Kuttel requested a ROLL CALL vote: Hatch, aye; Huber, absent; Sutton, aye; Maass, absent; Kuttel , aye. SO MOVED. BOARD DIRECTION RESPECTING SIERRA PACIFIC POWER CO. RATE INCREASE On the understanding that Sierra Pacific Power Company intends to ----� file a rate increase that will affect the District, Director Sutton moved that the Board authorize Martin McDonough, Special Counsel , to request a suspension of the 30-day time limit of the effective date of the rate increase and, further, authorize him to involve R. W. Beck as consultants in any matters relating to this rate increase. The motion was seconded by Director Huber. Mr. Seymour noted that it would be R. W. Beck's duty to evaluate whether or not the rate increase is justified. Director Hatch expressed concern regarding a limit being placed on R. W. Beck and Associates as far as their involvement is concerned. Director Sutton suggested rewording the motion as follows: "involvement of R. W. Beck as consultant in the preliminary stage of this matter." Director Sutton restated the motion; she moved that the Board authorize Martin McDonough, Special Counsel , to request a sus- pension of the 30-day time limit of the expected rate of the increase. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved that the Board authorize the use of R. W. Beck for evaluating the proposed rate increase by Sierra Pacific. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. MISCELLANEOUS INQUIRIES INCREASE IN CAPACITY In response to Director Sutton's question, President Maass advised that the Invitation to Bid and Ordinance respecting the upgrading or building of a substation had been published the required amount of times in the Sierra Sun. He further commented that the Notice to Bid- ders had been set-up poorly by the newspaper; the heading "Notice to Bidders" had been omitted. LEAVE OF ABSENCE POLICY Director Sutton requested that the draft resolution respecting a leave of absence policy for managerial employees be placed on the 11/20/78 pg. 8 December 4th agenda. She further requested that Mr. Grumer forward a copy of the proposed resolution to her for review. CIVIL SERVICE COMMITTEE Director Sutton volunteered to sit on the Civil Service Committee. The President, therefore, appointed her. HYDRO DAMS - TUDOR ENGINEERING In reply to a question posed by Director Sutton, Mr. Seymour advised that a representative of Tudor Engineering would be present at the Decem- ber 4th Board Meeting to speak to the Board respecting hydro dams and available funding. The President noted that Mr. Seymour may want to delay an appearance by the Tudor Engineering representative until after the first of the year since R. W. Beck and Sierra Pacific Power representatives would be present at the December 4, 1978, Board Meeting. CIVIL SERVICE COMMITTEE Director Hatch, member of the Civil Service Committee, requested that a deadline be set relating to this Committee's concerns. Mr. Grumer asked that this matter be tabled to Executive Session. TONINI SPRINGS Director Kuttel inquired as to whether or not the Tonini Springs is back on line. Mr. Seymour stated that he believed it was not although he had not seen any more bad reports on it, and that chlorination had been required. Upon further inquiry, Mr. Seymour expalined that the four houses at the end of the street, including Nick Sassarini 's home, are tied direct- ly to the lower tank and there is no cross-connection to provide them with another source of water. He was uncertain how long a line would be re- quired to make another tie into the system, but that he had been told that the District had planned to make such a connection six or sever years ago. Director Sutton suggested referring this to the Water Committee. HILLTOP PROPERTY Director Hatch asked the status of the Hilltop Property matter. Mr. Grumer advised that Mr. Kohler will be meeting with his attorney in Los Angeles who will draw up a proposal for presentation to the Board. SIERRA SUN BONANZA The President wished to express his displeasure with the Sierra Sun regarding the article on the pipeline (Donner Lake intake) . It was factually wrong and misleading he stated. He further noted he had writ- ten to the newspaper two weeks ago requesting a public correction; as yet, no correction has been printed. President Maass stated that he was considering the publication of a TDPUD newsletter, perhaps once a month; he felt the only way to keep the public informed re District matters was to personally advise them - he stated he felt the newspaper was totally irresponsible for the needs of this community. Placing an ad in the paper correcting the article was considered. Director Sutton suggested that the President talk personally with the editor of the paper; Pres- ident Maass agreed to pursue this course of action. DISTRICT ENGINEER'S REPORT r The Engineer not being present at the meeting, the President cancelled this item. DISTRICT COUNSEL'S REPORT Mr. Grumer noted he had one item to report on, but would do so during Executive Session. PLANNING DEPARTMENT NOTICES Safeway - Site Plan 78-73 - Mr. Seymour speaking for the Planning Depar tment Notice Committee, said the Committee had agreed this matter should be reviewed 11/20/78 pg• 9 by himself and the District Engineer and a letter written to the Planning Department and the Advisory Review Committee regarding the impact on PUD water and Donner Creek Well . Mr. Cook should advise them of the require- ments that the PUD will ask of the developers. Director Sutton noted that Mr. Seymour had been asked to provide comment to the County re elec- tricity. Condominiums - Tahoe Donner - zoned R2 - Mr. Seymour advised there was no need to comment as this project would have a minor effect on the electrical facilities of the TDPUD. Mini warehouses - industrial space - West River Street - The land in- volved is already a part of the West River Street Assessment District, Mr. Seymour stated; there will be only minor impact on both the water and electric systems. Mr. Seymour suggested, as a condition of approval , that they be asked to submit a copy of the warehouse plans to the TDPUD so the District can be assured that the services are properly placed - a letter directed to the Planning Department should request that this be a condition of approval . Rezoning- R2 to C - Cadjew - The Notice was not clear as to whether this project would be a remodeling of the existing building or tearing down the present building and constructing a new building. The impact on the Dis- trict's water and electric facilities would be minor. Director Sutton noted the general deficiency of adequate fire flow in the area. Mr. Sey- mour advised there was fairly good fire flow a block away. Director Sut- ton stated the Planning Committee hearing on this matter is scheduled for November 30th; comment should be made prior to that date. Dick Mueller's request for rezoning - It was the Committee's recommenda- tion that the Manager advise Mr. Mueller by letter about the cumulative impact analysis that is being made in that area on the water system, and further, that no will serve letter will be written until a review of that analysis has been made. RECEIPT OF PLANNING DEPARTMENT NOTICES The non-receipt of Planning Department Notices in a timely fashion was briefly discussed. Mr. Seymour will write a letter expressing concern re this matter to the Planning Director and provide a copy to the Board of Supervisors. ANALYSIS OF CUMULATIVE IMPACTS - SOUTHSIDE SPRINGS AREA Director Sutton requested that Mr. Seymour provide the Directors with a copy of his letter (written to the County of Nevada re the analysis of cumulative impacts) . He agreed to do so. CORRESPONDENCE Director Sutton brought to the Board's attention a letter received from the Truckee Sanitary District dated November 16, 1978, which in- cluded a billing in the amount of over $7,000 for expenses incurred by them due to construction by Hood Construction Co. A copy of this cor- respondence has been made an attachment to these minutes. Director Sut- ton requested that this correspondence be listed as an item on the Decem- ber 4th meeting agenda. Mr. Seymour suggested responding to the TSD letter stating that, as yet, the District has not accepted Phase II of the pipeline by Ordinance, as required, and therefore, their letter has been referred to Dart Industries. Director Sutton moved that the Manager write a letter to the Truckee Sanitary District advising them that Phase II of the Dart water trans- mission line has not yet been accepted by the District; further, that this project was a joint project between Dart Industries and Pacific Tel- ephone Co. ; any problem experienced by the Truckee Sanitary District should be referred to Dart Industries and Pacific Telephone. The motion was sec- onded by Director Hatch. ALL AYE BY VOICE VOTE. SO MOVED BY UNANIMOUS VOTE. 11/20/78 pg. 10 f EXECUTIVE SESSION At approximately 11 : 11 P.M. , the President adjourned the meeting to Executive Session for the purpose of discussing legal and personnel mat- ters. RETURN TO PUBLIC SESSION The President reconvened the meeting to Public Session at 12:43 A.M. ADJOURNMENT At 12:47 A.M. , the meeting was adjourned to November 21 , 1978, at 4:00 P.M. by the Chair at which time the Executive Session will be resumed. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By mes A. Maass, President r-- Susan M. Craig, xecuti ecretary r- 11/20/78 pg. 11 !g� TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - November 15, 1978 Bank Balance - October 31, 1978 $ 23,343.87 Truckee Electric & Water Revenue 97,007.48 Donner Lake Electric 21,737.30 Electric Connection Fees 8,800.00 Water Connection Fees 5,765.00 Standby Revenue 90.00 Transfer from LAIF 179,000.00 Miscellaneous Billings Revenue 7,104.91 Miscellaneous Revenue 255.08 $ 343,103.64 Approved Billings $166,714.53 Less Approved Difference on Record Supply Bill (27.42) $ 166,687.11 TTSA - Balance of past due user fees 114.60 Bank of America - Federal Tax Deposit 2,803.17 T. E. Bertagnolli & Associates - 90% of Amount due on Parking Lot Paving Job 18,289.31 State of California - Dept. of Benefit Payments 1,103.50 Refund: Credit Balance on Closed Account Michael Lauf (70-157-02) 15.51 Refunds: Line Extensions Vader Burt $ 12.97 James Mello 116.66 Frank Murphy 180.93 Richard Racich 365.46 Alice Stubblefield 84.81 760.83 Jane Reed - Back wages as per Superior Court judgment net pay 8,864.74 TDPUD - Interest on consumer deposits 21 .50 U.S. Post Office - Postage stamps 75.00 (198,735.27) PAYROLL 10/31/78 OT DT Standby Gross Net Chapman 729.17 529.49 Connell 11 .63 755.63 546.04 Craig 630.68 437.16 Grow 954.24 695.39 Jones 529.92 379.96 Marsh 653.76 474.93 Lopez 27.69 92.30 1006.07 751 .87 Mannix 40.90 433.54 327.25 Pomponio 617.28 451 .96 Reynolds 908.48 732.96 Rose 716.16 468.97 Rully 73.26 97.68 952.38 601 .54 Seymour 1250.00 936.31 Silva 37.28 79.52 99.40 1220.14 914.45 Slattery 750.00 549.29 Straub 886.08 657.64 Tamietti 61 .05 842.49 653.48 Waltrip 640.32 466.36 Bennett 484.62 378.93 210.91 218.10 191 .70 14960.96 10953.98 Temporary and Part-time Employees Baker 359.92 311 .68 Boone 359.92 273.60 Hossack 498.96 411 .87 McQuary 116.60 101 .08 Moore 208.59 180.57 1543.99 1278.80 210.91 218.10 191 .70 16504.95 12232.78 ( 12,232.78) Bank Balance - November 15, 1978 $ 132,135.59 Bills for Board Approval : The Beginning - Overtime meal for B. Grow & D. Rully 16.70 US Government Printing Office - REA Bulletin Design 13.25 ( 29.95) Guide for Rural Substations and Power System Communications Bank Balance after payment of above $ 132,105.64 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT (�3 POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-389G AUDIENCE ATTENDANCE FOR THE MEETING OF o . PLEASE PRINT YOUR NAME: r- 2. 3. l Ali � • v 4• 5 r . 6. 7. . �,,p k- 4 8. 9. 10. 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 . 22. 23. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT gJ POST OFFICE BOX 309 I TRUCKEE. CALIFORNIA 95734 TELEPHONE 587-3896 MANAGER'S REPORT November 20, 1978 1 . GENERAL STATUS OF DISTRICT - Outages As of this date, the only serious outage of facilities in the District was a three-hour electrical outage at Donner Lake on Sunday, November 19, caused by a large tree falling through the power lines. The tree was on private property and not on the easement; little could be done by the Dis- trict to prevent the occurrence. Nature seems to have solved a problem that would have cost the District $500 had the District wished to have the tree removed. The cost for the repairs amounted to approximately $140. A water outage occurred on November 16, 1978, affecting residents of East River Street. A six- inch water main coupling at the South end of the Truckee River Bridge gave way causing a large spouting leak. It took some time to locate the valve to turn off the water. Initially it was thought that it might be necessary to shut off all of downtown to fix the leak. However, the valves were located under the pavement - dug up and turned off. The leak was repaired in approximately three hours time. 2. REPORT REGARDING WHITE PINE COUNTY'S PROPOSAL FOR ELECTRIC GENERATING PLANT I have finally been able to make contact with Mr. Tom Bath, the founder of this project. He tells me that the feasibility study is about to start. Also, that he will , at the next Board Meeting, bring up our interest in this project. He feels certain that, one way or another, as the project develops and if it develops into something that is really going to happen, the Truckee Donner- Public Utility District can probably be included. He asked me to keep in touch with him from time to time to get an update as to how things are pro- gressing. 3. NEW SIGN FOR TDPUD The present sign for the District is getting rather battered and unsightly. It needs to be replaced. We will investigate various sign companies for their recommendations on what would make a suitable replacement. The use of our sign s as a location to also provide signs for the various service clubs is a worth- while effort for our community. 1 believe the sign should be taller, should be made of natural materials , lighted, and should be designed to be aesthet- ically harmonious with our mountain location. f AMS/smc r^- s i `r R. W. BECK AND ASSOCIATES ENGINEERS AND CONSGLt)1Rt$j ;n. PLANNING C .._ �.. f ! . :� .�' GENERAL OFFICE DES" � TOWER BUILDING RATES - .-` ,_ ,. _ SEATTLE,WASHINGTON gm ANALYSES - 20&4M-50on EVALUATIONS MANAGEMENT FILE No. WW-1415-ES1-MA ❑ Novembef_-13, 1978 3023 - ---- - - Mr. A . Milton Seymour, Manager Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Dear Milt : Subject : Site Evaluation At the October 30 , 1978 Board Meeting the Directors requested that we evaluate the potential substation sites in the Martis Valley area and report our findings to the Board . In reviewing this assignment with the Manager it appeared that because of Mr. Cook's familiarity with property in the area it would be most economical for the District to have Mr . Cook locate potential sites, for our evaluation, based upon criteria provided by this office in regard to size , shape, topography and general location. We attach a copy of the map and letter of November 3 , 1978 provided by Mr. Cook which locates and discusses the potential sites . We have included a copy of Exhibit IV-2 from our August 1975 Substation and Transmission Report to the District . Exhibit IV-2 titled "Long Range Substation Locations , East End of Service Area" shows the recommended location (s) of substations based upon the long range loads developed in that report . We have marked in red those sites (E,F and G) which are located within the area recom- mended in that report for a Mantis Valley substation. In accordance with Mr. Cook 's approximate estimates the over- all site costs (land plus grading) will be approximately as follows for these three sites : Site E - $20 ,000 - 30,000 Site F - $17 ,000 - 20,000 Site G - $13,000 - 15,000 _moo .. - 9 Mr . A . Milton Seymour (2 ) November 13, 1978 We estimate the costs of distribution to tie each of the sites into the District ' s system approximately as follows : Site E - $25,000 Site F - $25 ,000 Site G - $ 5 ,000 Based upon the premise that some form of esthetic site treatment may be necessary to gain better community acceptance we have provided an estimated allowance for such treatment based upon location, Mr . Cook ' s comments and our knowledge of the sites as follows : Site E - $15 ,000 Site F - $10 ,000 Site G - $ 5 ,000 From the preliminary information we have, it appears that other site related costs will be approximately equal for all three sites . Accordingly the comparison of the four variable site related costs as discussed above 2'or the three sites will be approximately as follows : Site E - $65,000 - 75,000 Site F - $623000 - 65,000 Site G - $28 ,000 - 30,000 From the standpoint of road accessability for operation and maintenance we would rank the sites as follows : 1 - Site F 2 - Site E 3 - Site G From the standpoint of distribution circuit accessability we would rank the sites as follows : 1 - Site F 2 - Site G 3 - Site E Based upon our evaluation and Mr . Cook's comments in his letter we would rank the sites as follows based upon minimizing impact on community and visual impact : 1 - Site G 2 - Site F 3 - Site E We believe that road access and distribution circuit access to a site are of prime importance in selecting a substation site. Accordingly our overall ranking of the three sites is as follows : iqi Mr . A . Milton Seymour (3 ) November 13 , 1978 1 - Site F 2 - Site G 3 - Site E The District may wish to review sites A, B and C for potential future use as a new substation site in the Truckee load center area. If you have any questions in regard to the above evaluation or wish additional information please contact us accordingly . Very truly yours, R . W. BECK AND ASSOCIATES Kenneth P. M rriman Partner KPM/lp Enclosure 1978 fJq1 NN Kash•++ ' _ K ISSOCIxws ENGiNEERMG ZOT42mummTss 2060 PARK AVENUE OROVILL[. CALIFORNAA soars PHONE (OW 90"497 +Y ` C;ALIFORNIA P F. "EVADA November 3, 1978 nth P. Merriam R. W. Beck & Ass ociates 200 Tower wilding .Saattl.e, hi��n^ 98101 ..Re: Pvteatisi Sub- .an Site:. Dear Ken: .Fallowing our discussion Monday, I -reviewed t}i ownership plats and took a quick tour of the District to review the property in light of the criteria that you established Monday_ Jt would appear to me that there are several possibilities _-that -have some. advantages, mud of..c =se,mac} -za-i t$ _bas..,dis- advantages_ I provide these'its for your us$I.Sad AMalysis "as-, one bit of information -in- your ultimate determination as .:to the .overa.li mnst beneficial .sites for presjtntiCM .to .the -Di tsi.ct for.their-sel,acti on, Site A Site A is owned by Mr. Sanderson who has been quite cooperative with Dart in -providing well site J=ations. The most attractive potential sub-station site is adjacent to the Sierra Pacific Power feeder 619 and also adjacent to the Sanders No. 1 well that is currently in the final stages of construction. The site is level and has an existing access road provided to the Sanders No. 1 pump that crg"Id be .Utilized also for access to the proposed sub-station. AdJacent to the property is the Shane industrial complex whimh ftmctions tinder a lease arrange- meat with Mr. Sanders I would guess that the acquisition of two acres in this vicinity would cost in the order of $12,000 to $20,000. 7-,.:.LL,vl U .04j� t E.. �.,... E i'i , , ry: t.. DAN.1.CU.-KC- Kenneth Merriman Seattle, Washington November 3, 197B Page 2. Site B Site B would be fed from the Sierra Pacific Power Company's line 650 and is located on East River Street north of the Truckee Rivet. The site 1* :63atively:rf'iat; rVntains approximately 3 acres , part of which is unusable due to the -river and the cnaverging Troperty Sines. The site is owned by the Ymckee Sanitary District and is separate and remote from their wastewater treatment and disposal facilities . Ar-Cess to "the site tivauld be via East River Street, which is a county roadway xis tin.g by virtue of .the encroachment pezmi t - Witbin the.S 0uthe=.Pacific RAiiroad right of way. The .. 'Irmdwa3► cis 'not pared, , ` *XVt =nd- s L prov1-ded R to the adjoining Vzoperty Owners through a cooperative snow plowing effort. S would suspect -that the acqnj SStiaon:costs .of_Site a.Wculd be in the range of $18,000 to �2 ,000. Si .Site C is also on"EJs t Giver"Street -and-Is -awned ;fir, the U.S. Forest Service, it is �a Zletety separate, sn tiated and a useless :part of the national ;incest,lands_ ?bye site As level rv3.th accesSk imam East Xfvar SIreXr J%W gm,tl :..fast-River . .:. "Street area -is mi industrial designated tee._VI-tt ,-the-Trmkee community, which of c ours a is compatible with the proposed sub-station_ The-Site C " Composed of 2-V2 acres, not all of which is usable. The restrictions on the river would leave ..an area suitable .far ._tire .proposed sub-station, but there would not be much additional area for unspecified future uses. Site C acquisition casts are estimated to be $10,000 to $12,000. The acquisition process would be through a land exchange with the U.S. -Forest Service. consolidating some of the private properties in ::e -vic mLty..of_fares t lands that are contigmays to the fares t. Site D Site D would be fed by the Sierra Pacific Power line 650. Site D is owned _by The .Truckee Danner Public Utility District and the power Tasses to -the west of .the parcel. . The soathern O W a N H ,-4 w (U I -W _a A 1: 4J U) •ri r+ a cd •p �A H . a � y Cd � 44 O a) v N 4J 4j V3 W C) E-i r. -W w .4 gri 'L7 O v) •rl a Q ,1! � � cd cn q� tpo1 U) 0 va a -W aq Q a a00 � CO Q `N o �+� �� •c�nd a'•QdQ � Hia+ 'pC! o �b�o `�� H U � i�••c�a�� . �� a 41 N �.� cc 41 0 H A u - 44 44 4J 41 u 1 13 w x '0 -W u H # b o rl • � al O awi V ua a rGCd 1 r- i 44 � 0bo pp q o 1 "A0. •d ff 44 o o C6 .HA bo 0 •ra u W H4 44 Q °ir1D wO0 + Na `n •P� o o to .-+ 44 41 11 •r+ A � r A A a, rw ++ cH ^ +� a u P.' cd H H u rn cn Q aG o o t �b N 0yy0 �Cl ° 44cd oA �O q b 4J 0 0 con N N oo +' • {j • ri u H cd i- 4 +� N ri rn a1 �4 � a H �• � u Li M r-q CO 04 `'i ° � . ao N .W, i 'u � ri � a � .� $ ooqq r j � p.-4 (4 cd $ y� •�-1 w 0 1 +.1 Of OH u m H tN� •r� n.Q P� ^ a "i 4J � W -H � 4) 3 • •vN W n •�+ p w W D,t cd �' p P� N 4 � cad � a N i� a a•30 •� a 0 4 w H a� u ttqq +� • H ,�w a�i µ; 4) cd O •ri IH �1 r-+ `+i •rl �-i o cH x .4 4) •� oo vAzq t i Kenneth Marriman Seattle, Washington November 3, 1978 11age 4. Site G Site G is located on the properties owned by Tahoe-Truckee .. Sanitation Agency. The ground is .g=t-j-yt"rojling-and would require some earthwork in order to accommodate the sub-station. The estimated acquisition costs for Site G is in the range of $10,000 to $12,000. Grading requirements for a directly cmuiparible cost- to the other sites would be in the vicinity of $3,000. My Am 111 ties as a real est ate..agarais er are legendary in -i tine 'Truckee Donner Public Utility 21s.trict. However, if my - - iaabiiity is could tent on all sites, the relative values between the sites should have ai confidence factor of approximately 13 percent_ Mayne even ..20 percent. At any rate, for what it is worth, these are -my off-the-wall comments, and the attached map indicates the locations of the parcels that Would appear to-be avni.iable for your consideration. Very truly. yours , -MOGILi'SiSUCL S ]1TC/tab Oir-4--'4 ook VU Engineer Enclosure cC: Milton Seymour E X H 1:B:�IT/]D _Z RES. r ` 32 36 �' i r : \ 1 6 / �j �1 i �-fir • ir:�/: •� ' '' / MAR. ' VALLEY MARTIS CREEK 13 ` Fe.r*y _ ' �e n, RES. J , TRUCKEE-DONNER PUBLIC UTILITY DISTRICT ELECTRIC SYSTEM R. W. BECK. and ASSOCIATES LONG RANGE SUBSTATION LOCATIONS ANALYTICAL AND CONSULTING ENGINEERS EAST END OF SERVICE AREA Soa"6,Washington Denver,Colorado Vf (( IVr / �_ ••` �'' :';; �/ i'�(�=r-�-��\ �+ 1' /��i �'�� �'}1� 1'I � ,�� � � !�( � _ �"')`` I� )J � f, � I `, !�;1• J �,�� `,' 1.1 �i���^ Z !n '% 1��, i� ( f / )> ( j /�.,;, J1, ,r .. %'`'f ,r l f I' `.l•' ./ ,il; '�' .`, �,r� � �')5,;�,� �... p I•r 1/ l` r ,_ ,+I ,;. �';�( ../; r �'1:,;',��i - I ,�J�` �'' f� �,\(�I,iil — \�: \,,,,,, ��\. ,, `\+, l\ ( .._ r-' `ice(�•:G .. ',. '''4, ' r ,, "•J''� ---;_ '� J i-- ',�;'+\,\ t )I+\''\ ,•��l t, l+ �'iJ •• ...� •�r / ;lLJ i', i. ai }i��( I j�, I i;, '�..�.�'\� 11,\, - _., ,' r �> il,•.I,.r�-` i. ,�t � •�, ;�-•\ ` ,'Q i�f)' I �' �„ -i w !1 111' ((I) I�I •� (' /� ��r '��/�t" 'rll\\�..��1 � ,� -�^ � '•��•- . i I fk.� �I�� t.' � � 1 f /-. R. W BECK AND ASSOCIATES �1' lte ENGINEERS AND Cot A' Ora PLANNING GENERAL OFFICE DESIGN TOWER BUILDING C SEATTLE,WASHINGTON%0 RATES 20"22-5000 ANALYSES EVALUATICzi:Ll C MANAGW;NT FILE NO. WW-1415-ES1--MA - November 13, 1978 3023 Mr. A. Milton Seymour, Manager Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Dear Milt : Subject : Substation Planning and Design This letter will update some of the information provided to the District by our letter of October 12, 1978 pertaining to the same subject . We understand that the District has very recently been contacted by Teichart Aggregates in regard to the relo- cation and expansion of their facilities . Information pro- vided by Teichart indicates a move to Martis Valley just below Martis Dam within about two years. Indications are that they expect to double their present load. The present load (peak) is in the 500 to 1,000 kW range. The relocation of their facilities would shift existing load from the Truckee Substation area to the Martis Valley area as well. as increase the load at the new location to the range of 1,000- 2, 000 kW. We understand the District has very recently been contacted by Dart Industries in regard to electric power supply for the future development of Tahoe-Donner units .8-11 comprising approximately 2, 500 additional lots . It is our understanding that this additional development is to be undertaken within the next two years. If this development proceeds as planned, additional load growth could be experi- enced on the Tahoe-Donner and Truckee Substations . As a follow-up to requests made in a meeting with the Sierra Pacific Power Company (SPPC) on September 18, 1978 and in a letter dated October 25, 1978 in regard to SPPC providing electric service to the District from its 60 kV line No. 608 to a proposed new substation located in the Martis Valley area, Mr. Max Jones, Jr, Vice President of SPPC was contacted by telephone on November 7, 1978. Mr. A. Milton Seymour -2- November 13, 1978 D- In the discussion, Mr. Jones provided the following information: 1. SPPC was currently engaged in the prepration of its annual budget and had a staff shortage of planning engineers . Accordingly, a written reply to the requested information would probably not be forthcoming until some time after November 20, 1978 . 2. The SPPC planning engineers were reviewing previous studies in regard to power capacity and power flow in the Truckee area to see if sufficient information was available to respond to the District ' s request without making additional studies . 3. If it is determined by SPPC that additional studies are required to be made to respond to the District ' s request, SPPC, under a new policy, may request the District to share in the costs of such studies. 4. It was the opinion of Mr. Jones that capacity was not presently available in its 60 kV line No. 608 to serve a 15 megawatt (mW) load in the Martis Valley area. It was indicated to Mr. Jones that the initial load would be approximately 3 to 4 mW which would be transferred from the District ' s Truckee Substation. Mr. Jones indicated that SPPC did not want to do its transmission planning on the basis of incremental substation loading and accordingly for planning purposes would assume a ,.- 15 mW load for the proposed substation. 5. Mr. Jones was of the opinion that SPPC would pro- vide service to , a new District substation in the Martis Valley area; however, the timing of such service has not yet been determined. The timing of such service would depend upon the results of SPPC investigations and/or studies . It was indi- cated by Mr. Jones that the timing of the requested 60 kV service may depend upon how soon a 115 kV source could be developed into the Truckee area by SPPC to provide additional capacity to the SPPC Truckee Substation. Due to the apparent uncertainty of the time of availability of a 60 kV source from SPPC in the Martis Valley area, the District may wish to consider other alter- natives in view of the apparent potential critical need for substation capacity . Mr. A. Milton Seymour -3- November 13, 1978 As indicated to the Board at the October 30th meeting, an approximate schedule that appears attainable for the substation project would be as follows : Advertise for Bids - April 1, 1979 Open Bids - May 1, 1979 Award Contract - June 1, 1979 In Service Date - November 1, 1979 . As indicated to the Board, we would need to proceed with the design by December 1, 1978 if we are to meet an April 1, 1979 advertising date . If you need further information on the foregoing or have any questions, please contact us at your convenience . Very truly yours, R. W. BECK AND ASSOCIATES Kenneth P. Mer iman Partner KPM/eb JACK MARQUETTE��' BOAQD OF DIRECTORS Manager George WUrSt, Chairman -� �Maryorfe Adkorson, Secretary Dr. Robert W. Affeldt, Director Don J. Westbrook, Director U SANITARY P. O. Box 847 • Truckee, California 95734 �. Telephone (916) 587-3804 November 16 , 1978 Mr. Milt Seymour Truckee-Donner PUD P . O. Box 309 Truckee , CA. 95734 Dear Mr . Seymour : Enclosed is a copy of the billing submitted to Hood Construction , regarding their recent construction activities in the area . We have again requested payment from Hood , and if such is not forthcoming , we have no alternative but to bill your agency for these costs incurred by the Truckee Sanitary District , during construction of new water lines near our sewer lines . Sincerely , �••- TRUCKEE SANITARY DISTRICT "arquee anager, Treasurer L JM:vs Enclosure i­�(_30A110 OF DIRECTORS JACK MARQUETTE �, Manager —George Wurtsl,Chairman so "Mi Marjorie Adkerson, Secretary �! i Dr. Robert W. Atleldt, Director , Don J. Westbrook, Director Kon Sweet , Director 4RUCKEE SANITARY DISTRICT P. O. Box 847 • Truckee, California 95734 Telephone (916) 587-3804 October 16 , 1978 Flood Construction Company Field Office Truckee , CA. 95734 BILLING ABC TV $2879. 63 INSPECTION $4385. 16 $7264 . 79 11/16/78 cc ; Dart Resorts , Don Strand Truckee-Donner PUD, Milt Seymour Pacific Tel . & Tel , - - Mgr . P. O. Box 94 Capitolaf CA. 9SO10 Hood Construction Company o P.T & T. P .O. Box 94 Capitola, CA. 9SO10 �l ORDINANCE NO. 7807 OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING AND ACCEPTING THE TAHOE DONNER ev.,, OFF-SITE WATER TRANSMISSION SYSTEM, PHASE I WHEREAS, the Truckee Donner Public Utility District entered into an agree- ment dated March 19, 1970 with Lakeworld Development Company wherein and where- by Lakeworld agreed to construct a water distribution system in a subdivision development at Truckee, Nevada County, California, then known as "Tahoe North- woods," with the cost of construction to be borne by Lakeworld; and WHEREAS, said agreement calls for conveyance of the water distribution system to the District after completion thereof; and WHEREAS, on February 23, 1971 , Dart Industries, Inc. , a Delaware corporation, purchased said development subject to said agreement and changed the name of the project to "Tahoe Donner;" and WHEREAS, on October 15, 1973, a supplemental agreement was entered into by the District and Dart concerning the water service to said development, which agreement supplements the said March 19, 1970 agreement with the 1970 agreement remaining in full force and effect; and WHEREAS, under said 1970 agreement the District was required to approve the plans and inspect the construction and assure itself that said works and water distribution system was constructed in accordance with the approved plans and specifications and thereafter accept said water distribution system and from �.. the date of acceptance to assume all responsibility for future operation, main- tenance and repair of the system and to be forever thereafter responsible there- fore; and WHEREAS, the District received assurance from Cook Associates, Engineering Consultants, the plans, specifications and construction documents were appropriate and recommended the same for approval by the Board of Directors of the Truckee Donner Public Utility District; and WHEREAS, the Board of Directors approved the plans, specifications and con- tract documents by Resolution 7835 at the regularly called and conducted Board Meeting of June 21 , 1978; and WHEREAS, the District received assurance from Cook Associates, Engineering Consultants , that the 16" diameter pipeline has been installed in substantial compliance with the approved plans and that continuous inspection by Cook As- sociates staff members was accomplished; and WHEREAS, Dart has now conveyed the system to the District by Quitclaim Deed; and WHEREAS, the District has found and determined that said water system is in condition to be accepted by the District subject to the terms and conditions stated herein; BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1 . The District does hereby find and declare that the Tahoe Donner Off-site Water Transmission System, Phase I , is complete. 2. The bonds affected by this ordinance of acceptance are the follow- ing. Payment Bond for T & S Construction Company, Inc. , dated June 6, 1978. Performance Bond for T & S Construction Company, Inc. , dated June 6, 1978. nrdinanro 7Rn7 nn 1 3. The Clerk of the District shall immediately cause a copy of this Ordinance to be published once in the local newspaper and copies posted in at least three (3) public places within the District. 4. Phase I of the Tahoe Donner Off-site Water Transmission System, Phase I , is hereby accepted. 5. The Manager is hereby authorized to cause to be recorded with the Recorder' s Office of Nevada County that certain Quitclaim Deed dated October 6, 1978, whereby Dart Industries, Inc. , deeds Phase I of the transmission system to the Truckee Donner Public Utility District. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District, at a meeting held within the District on the 20th day of November, 1978, by the following roll call vote; AYES: Hatch Huber Kuttel Sutton , Maass NOES: None , ABSENT: None , TRUCKEE DONNER PUBLIC UTILITY DISTRICT By 6k mes A. Maass, President ATTEST: A. Milton Seymo Clerk thereof r- Ordinance 7807 pg. 2 a13 CERTIFICATE OF POSTING ORDINANCE NO. 7807 TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING AND ACCEPTING THE TAHOE - DONNER OFF-SITE WATER TRANSMISSION SYSTEM, PHASE I STATE OF CALIFORNIA ) COUNTY OF NEVADA ) The undersigned, Susan M. Craig, under penalty of perjury, certifies as follows: That for and on behalf of the Secretary of the Truckee Donner Public Utility District, I caused copies of Ordinance No. 7807, an Ordinance approv- ing and accepting the Tahoe Donner off-site water transmission system, Phase 1 , adopted by the Board of Directors of said District on November 20, 1978, to be posted within thirty (30) days following adoption in four public places within said District, to wit: 1 . Nevada County Government Center 2. Nevada County Library, Truckee Branch 3. United States Postal Service Office 4. Truckee Donner Public Utility District Said posting was completed on the�� day of 1978. � Executed on theZ�day of 1978. Susan M. Craig, Executive Secretary 06�.. RESOLUTION NO. 7857 OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT DESIGNATING ARTHUR ANDERSEN & CO. AS AUDITORS FOR THE 1978 TAX YEAR WHEREAS, at the Regular Meeting of November 6, 1978, P. Gregory Conlon of Arthur Andersen & Co. made a presentation to the Board of Directors re- garding auditing services for 1978; and WHEREAS, the Board desires to retain Arthur Andersen & Co. to perform the examination of the financial statements of the District for the year ending December 31 , 1978; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1 . Arthur Andersen & Co. shall be the independent public accountants for the 1978 audit. In connection there- with, C. Gregory Conlon, C.P.A. , shall be the engage- ment partner, and Richard J . Blumenfeld, C.P.A. , shall be the engagement manager. 2. The charges for the services shall be made at their regular per diem rates plus out-of-pocket expenses, with a maximum sum of $9,000.00. 3. The services shall include but not be limited to the following: (a) Review and evaluate the existing system of books ,... and records; (b) An examination of the balance sheet at December 31 , 1978, and the related statements of net revenue and changes in financial position; (c) Assist and/or advise District' s employees in in- ventory procedures; (d) Test count the inventory; (e) Attend a workshop session with the Board of Directors prior to finalization of the audit; (f) Present the final audit at a Regular Board Meeting when the public is in attendance; and (g) Assist and advise the bookkeeper in matters relating to the keeping of District records. PASSED AND ADOPTED by the Board of Directors of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT at a Regular Meeting of the Board of Directors held within the District on the 20th day of November, 1978, by the following roll call vote: AYES: Hatch Huber Kuttel Sutton Maass r-- NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By _QA�j,6X - J es A. Maass, President A ES . Milton Seymour "/ Clerk thereof �3 RESOLUTION NO. 7858 OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE RECORDING OF THE NOTICE OF COMPLETION WHEREAS, on or about September 5, 1978, a contract was entered into for paving services between the Truckee Donner Public Utility District and T. E. Bertagnolli and Associates; and WHEREAS, the repair and paving of parking facilities was completed on September 29, 1978; and WHEREAS, the District Engineer has recommended the recording of the attached Notice of Completion; THEREFORE BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: That the Manager shall cause to be recorded with the Nevada County Clerk the original Notice of Completion executed in accordance with the foregoing project. A copy of said Notice of Completion is at- tached hereto as Exhibit ''A.'' PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a Regular Meeting of the Board of Directors held within the District on the 20th day of November, 1978, by the following role call vote: AYES: Hatch Huber , Kuttel Sutton , Maass NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By vl A4mesA. Maass, President ATTE A. M11 ton Seyr46ur Clerk thereof EXHIBIT . "A" TRUCKEE DONNER PUBLIC UTILITY DISTRICT NOTICE OF COMPLETION T.E. BERTAGNOLLI AND ASSOCIATES, PAVING CONTRACT Notice is hereby given to one and all by the Truckee Donner Public Utility District, a body politic located in Truckee, r^ Nevada County, State of California, as follows: 1. That certain work of construction below mentioned as a whole was actually completed on the 29th day of September, 1978 and considered for acceptance by the Board of Directors October 2, 1978. 2. That the nature of the work of improvement is described as : Repair and Paving of Parking Facilities for the Truckee Donner Public Utility District. 3. That said work of improvement was and is located in whole on real property wherein Truckee and the District possess fee simple title. 4. That said work of improvement was performed pursuant to written contract dated September 5, 1978, entered into by and between the District and T.E. Bertagnolli and Associates, P.O. Box 898, Tahoe City, California, as Contractor. 5. That the name of the Surety for said Contractor is Employers ,., Insurance of Wausau. 6. That the address of the District is P.O. Box 309, Truckee, California, 95734. 7. That the location of the real property upon which the work was performed is known as Assessors Parcel 18-602-03 and is locally referred to as the T.D.P.U.D. office complex on Donner Pass Road, County of Nevada. The work in general consisted of the removal of failed area within the T.D.P.U.D.' parking facilities, the placement of aggregate base and the paving of the entire area with asphalt concrete. ATTEST: TRUCKEE DONNER PUBLIC UTILITY DISTRICT //S By Milton Seymour Jaifie Maass, Chairman os�. FILE , RESOLUTION NO. 7859 of TRUCKEE DONNER PUBLIC UTILITY DISTRICT RESCINDING THE AUGUST 7, 1978 NEGATIVE DECLARATION AND DIRECTING THE EXPANDING OF THE INITIAL STUDY AND ENVIRONMENTAL ASSESSMENT WHEREAS, the District has filed application 25624 for a water right on the Southside Spring with the State of California Water Resource Con- trol Board, Division of Water Rights; and WHEREAS, the District Engineer conducted an initial study and an environmental assessment resulting in the recommendation that a negative declaration be adopted; and WHEREAS, a Negative Declaration was duly considered and adopted August 7, 1978, and filed in the office of the Nevada County Clerk August 11 , 1978; and WHEREAS, the State has determined that the State is the responsible agency for the "Project" and the State Clearinghouse must circulate the initial study, the Environmental Assessment and, if appropriate, the Negative Declaration. NOW THEREFORE, BE IT RESOLVED AS FOLLOWS: A. The Negative Declaration of August 7, 1978, filed for project "The continued use of the Southside Springs for a source of water supply" shall be and is hereby rescinded. B. An expanded initial study shall be undertaken to include: 1 . The environmental impacts to instream beneficial uses of water at the site and downstream, including analysis of impacts resulting from project operation. 2. The environmental effects of discharge waste water resulting from municipal and domestic use of the water. C. The initial study, environmental assessment and related documenta- tion, after review and approval by the Truckee Donner Public Utility District Board of Directors, shall be circulated through the State Clearinghouse and applicable planning organizations. PASSED AND ADOPTED this 20th day of November, 1978, by the following roll call vote taken at a regularly scheduled and noticed meeting of the Board of Directors of the Truckee Donner Public Utility District. AYES : Hatch Huber Kuttel Sutton , Maass r NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J es A. Maass, President ATTEST• Milton Se ur Clerk thereof